FINAL AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: Regular Council Meeting of February 6, 2018. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Recognition of Thomas Elementary School LEGO Robots Team | ||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Removal and Appointments: Commission on Diversity Awareness | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Remove Commission Members Marian Bitzui and Elizabeth Foley from the Commission on Diversity Awareness.
2) Make two appointments to terms expiring September 2018. 3) Make one appointment to a term expiring September 2019. |
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B. | Consideration of Appointments: Commission on Disability Awareness. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring March 2019.
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C. | Consideration of Appointments: Water Commission | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring December 2020.
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8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Liquor License: Map Demonstration | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
For information only.
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B. | Consideration and Action on Liquor License Application: Jeffrey Miller, "The Museum Club", 3404 E. Route 66, Series 06 (bar - all spirituous liquor), Person Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; or (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Resolution No. 2018-10: A resolution of the Flagstaff City Council authorizing an Intergovernmental Agreement between Coconino County and the City of Flagstaff for Fire Medical Rescue Services to Fort Tuthill County Park. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-10 by title only
2) City Clerk reads Resolution No. 2018-10 by title only (if approved above) 3) Adopt Resolution No. 2018-10 |
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B. | Consideration and Possible Adoption of Ordinance No. 2018-10: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 1.502 acres of real property generally located at 3051 W Shamrell Boulevard from the Research and Development (RD) zone to the Highway Commercial (HC) zone for the development of an Automotive Service Station with Convenience Store. (Swift Travel Center Direct to Ordinance Zoning Map Amendment) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2018-10 by title only for the final time
2) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) 3) Adopt Ordinance No. 2018-10 |
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C. | Award of Design Phase Services Contract: John Wesley Powell Area Specific Plan Study Phase I | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Award the Engineering Design Professional Services Contract to Peak Engineering Inc., of Flagstaff, Arizona in an amount not to exceed $316,299 and a 265-calendar day contract period; and
2) Approve Change Order Authority to the City Manager in the amount of $30,000 (10% of contract amount, rounded) for unanticipated or additional items of work; and 3) Authorize the City Manager to execute the necessary documents. |
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D. | Consideration and Possible Adoption of Ordinance No. 2018-09: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code by amending Title 7, Health and Sanitation, Chapter 7-04-001-0006, Regulations, to add provisions regarding the submittal of a Materials Management Plan in conjunction with a Site Plan Application for New or Expanded Non-Residential or Multi-Family Developments; and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2018-09 by title only for the final time
2) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) 3) Adopt Ordinance No. 2018-09 |
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E. | Consideration and Possible Adoption of Ordinance No. 2018-11: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately 2.09 acres of Real Property at the Southwest corner of Locket Road and Fanning Avenue, Assessor parcel number 108-05-003B for Affordable Housing, providing for severability, delegation of authority, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2018-11 by title only for the final time
2) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) 3) Adopt Ordinance No. 2018-11 |
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F. | Consideration and Possible Adoption of Ordinance No. 2018-12: An ordinance of the City Council of the City of Flagstaff authorizing the abandonment of any right-of-way in the remnant property located along the east side of South Elden Street, directing the remnant property to be combined with the adjacent City Property located at 303 South Lone Tree Road, Assessor parcel number 104-19-117, and reserving an easement for continuation of utility uses; providing for repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2012-12 by title only for the final time
2) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) 3) Adopt Ordinance No. 2018-12 |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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10. | ROLL CALL
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11. | PUBLIC PARTICIPATION | ||||||||
12. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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13. | PUBLIC HEARING ITEMS | ||||||||
A. | High Occupancy Housing (HOH) | ||||||||
i. | Public Hearing, Consideration and Possible Adoption of Resolution No. 2018-08: A resolution of the City Council of the City of Flagstaff, Arizona adopting the High Occupancy Housing Specific Plan as an Amendment to the Flagstaff Regional Plan 2030 and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Open final Public Hearing for High Occupancy Housing Plan and related minor amendments to the Flagstaff Regional Plan 2030
2) Close Public Hearing 3) Read Resolution No. 2018-08 by title only 4) City Clerk reads Resolution No. 2018-08 by title only (if approved above) 5) Adopt Resolution No. 2018-08 |
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ii. | Consideration and Possible Adoption of Resolution No. 2018-09: A resolution of the City Council of the City of Flagstaff, Arizona amending the Flagstaff Regional Plan 2030 by amending Chapters VIII, IX, X, and XII, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
After adoption of the High Occupancy Housing Specific Plan (Resolution 2018-08)
1) Read Resolution No. 2019-09 by title only 2) City Clerk reads Resolution No. 2019-09 by title only (if approved above) 3) Adopt Resolution No. 2019-09 |
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14. | REGULAR AGENDA | ||||||||
A. | Discussion/Direction: Current Issues Before the Arizona Legislature and Federal Issues. | ||||||||
B. | Approval of Prescribed Talking Points and Direction for Flagstaff Council Delegates of the 2018 Washington D.C. Legislative Trip | ||||||||
15. | DISCUSSION ITEMS | ||||||||
A. | Discussion: Citizens' Transportation Tax Commission Update | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
No action is requested at this time
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B. | Discussion: Minor Changes to Building Code to Facilitate Water Conservation. | ||||||||
16. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting the City Council levy a capital projects tax of one-eighth of one cent per dollar over an estimated term of sixteen years on all sales or uses within the City of Flagstaff that are subject to the Arizona State Transaction Privilege Tax and use the proceeds for acquisition and development of the following projects. | ||||||||
B. | REMOVAL OF Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to remove as a F.A.I.R. item a discussion about a resolution that speaks to the importance of the Antiquities Act and support for national monuments particularly in northern Arizona. | ||||||||
17. | COUNCIL LIAISON REPORTS | ||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
19. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: Regular Council Meeting of February 6, 2018. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the Regular Council Meeting of February 6, 2018.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOALS: COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Attachments: | 02.06.2018.CCRM.Minutes |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Removal and Appointments: Commission on Diversity Awareness | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Remove Commission Members Marian Bitzui and Elizabeth Foley from the Commission on Diversity Awareness.
2) Make two appointments to terms expiring September 2018. 3) Make one appointment to a term expiring September 2019. |
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Executive Summary: | |||||
The Commission on Diversity Awareness consists of seven citizens who represent the diverse population of Flagstaff. The mission of the Commission includes, but is not limited to, fostering mutual understanding, tolerance, respect, and awareness among all citizens; recognizing the different economic, cultural, social, racial, religious, and ethnic groups within the City; cooperating in the development of educational programs dedicated to improving community relations; and enlisting the support of various groups to foster diversity awareness. There is currently one vacant seat available. In addition to the one vacancy, there are two commission members who have not been attending meetings and the Commission on Diversity Awareness is recommending their removal from the Commission. If removed, there will be two additional vacancies to be filled. Commissioners Marian Bitsui and Elizabeth Foley have not been attending meetings as required and oftentimes the commission meetings have had to be canceled due to lack of quorum. Three of the six meetings in 2017 were canceled for lack of quorum and one meeting in 2018 has already been canceled. Of the last three meetings of the commission, both Ms. Bitsui and Ms. Foley were absent. The Board and Commission Members' Rules and Operations Manual states: "...a board or commission may recommend to the City Council the dismissal of any citizen member who is absent for more than two consecutive regular meetings without prior notification. This same rule applies if a commission member is absent for more than thirty percent (30%) of all meetings during a twelve-month period." Human Resources staff and Chairman Durham have attempted to contact Ms. Bitsui and Ms. Foley on numerous occasions through email and phone calls, those efforts have been met with little to no communication back. Should the Council wish to make appointments, there are three applications on file for consideration: Emily Davalos (new applicant)
COUNCIL APPOINTMENT ASSIGNMENT: Mayor Evans and if Council removes Ms. Bitsui and Ms. Foley, Councilmember Overton and Councilmember Odegaard.Jean Toner (new applicant) DeAnn Wegwert (new applicant) |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Remove Ms. Bitsui and Ms. Foley from the Commission and make two appointments. 2) Allow Ms. Bitsui and Ms. Foley to remain on the Commission and make one appointment. 3) Postpone the action to allow for further discussion, expand the list of candidates or other Council direction. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in City government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff have occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | CODA - Authority |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Commission on Disability Awareness. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring March 2019.
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Executive Summary: | |||||
The Disability Awareness Commission consists of seven citizens serving three-year terms. The commission's goals are to expand educational opportunities; improve access to housing, buildings, and transportation; have greater participation in recreational, social, and cultural activities; encourage greater opportunity for employment; and expand and strengthen rehabilitative programs and facilities. There is currently one seat available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are two applications on file for consideration by the Council, they are as follows: Nadia Ivanova-Pfenning (new applicant)
James Martinez (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Vice Mayor Whelan.
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: by appointing a member at this time, the Commission on Disability Awareness will be at full membership, allowing the group to continue meeting to provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the posting on the City's website. | |||||
Attachments: | DAC Authority |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Water Commission | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring December 2020.
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Executive Summary: | |||||
The Water Commission consists of seven citizens and a representative from the Planning and Zoning Commission. It reviews extensions of the water and sewer collection systems, treatment and use of water furnished by the City, treatment and disposal of the City's sewage system effluent, and water/sewer rates. There are currently two seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are four applications on file and they are as follows: Richard Becher (new applicant) Elizabeth Christy (new applicant) John Malin (current member) Mark Niblack (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. Council Appointment Assignment: Councilmember Odegaard and Councilmember Overton. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff.
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners; by appointing Commissioners at this time, the Water Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the vacancies posting on the City's website. | |||||
Attachments: | Water Commission Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Liquor License: Map Demonstration | |||||
STAFF RECOMMENDED ACTION: | |||||
For information only.
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Executive Summary: | |||||
On January 10, 2017, Councilmember Putzova requested a map that shows the location of all the various liquor licenses in Flagstaff. The City Clerk's office worked with the GIS team to develop an interactive map of the City showing the various types of licenses, their locations, and other information. The map is available to the public through the GIS Mapping Portal at http://map-flagstaff.opendata.arcgis.com/ and it is also linked from the Liquor License webpage. Staff will provide a brief demonstration of the application during the meeting. | |||||
Financial Impact: | |||||
N/A | |||||
Policy Impact: | |||||
N/A | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Has There Been Previous Council Decision on This: | |||||
The original request was made on January 10, 2017. | |||||
Attachments: |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jeffrey Miller, "The Museum Club", 3404 E. Route 66, Series 06 (bar - all spirituous liquor), Person Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; or (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 06 license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another business. This transfer is from Jeffrey Miller of The Museum Club which is located in Flagstaff. The Museum Club is under new management and therefore a transfer is needed for the liquor license. There are currently 18 active series 06 liquor licenses in Flagstaff; if approved, this license will be the 19th active series 06 license. To view surrounding liquor licenses, please visit http://map-flagstaff.opendata.arcgis.com/ The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Background and History: | |||||
Because the application is for a person transfer, consideration may only be given to the applicant's personal qualifications. The deadline for issuing a recommendation on this application is February 21, 2017. | |||||
Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on January 31, 2018. No written protests have been received to date. | |||||
Attachments: | Museum Club - Letter to Applicant | ||
Hearing Procedures | |||
Series 06 Description | |||
Museum Club - PD Memo | |||
Museum Club - Code Memo | |||
Museum Club - Map |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-10: A resolution of the Flagstaff City Council authorizing an Intergovernmental Agreement between Coconino County and the City of Flagstaff for Fire Medical Rescue Services to Fort Tuthill County Park. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-10 by title only
2) City Clerk reads Resolution No. 2018-10 by title only (if approved above) 3) Adopt Resolution No. 2018-10 |
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Executive Summary: | |||||
The City has been providing Fire Medical Rescue services to Coconino County's Fort Tuthill Park since 2012. The IGA has expired and the County desires for the City to continue to provide service. The IGA has been revised in accordance with Chapter 5-01 of the City Code. | |||||
Financial Impact: | |||||
The base annual contracted rate is $18,661.44/annually over the course of the 5-year IGA. Annually, the base rate will be adjusted in accordance with the Consumer Price Index. | |||||
Policy Impact: | |||||
The terms of the IGA are consistent with the requirements of City Code.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Work in partnership to enhance a safe and livable community. | |||||
Has There Been Previous Council Decision on This: | |||||
City Council approved the original IGA in 2012. | |||||
Attachments: | Ft. Tuthill IGA | ||
Res. 2018-10 |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-10: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 1.502 acres of real property generally located at 3051 W Shamrell Boulevard from the Research and Development (RD) zone to the Highway Commercial (HC) zone for the development of an Automotive Service Station with Convenience Store. (Swift Travel Center Direct to Ordinance Zoning Map Amendment) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2018-10 by title only for the final time
2) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) 3) Adopt Ordinance No. 2018-10 |
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Executive Summary: | |||||
A Direct to Ordinance Zoning Map Amendment request for approximately 1.502 acres located at 3051 W Shamrell Boulevard from the Research and Development (RD) zone to the Highway Commercial (HC) zone for the development of an Automotive Service Station with Convenience Store. Please see the attached vicinity map for location. The Flagstaff Planning & Zoning Commission conducted a public hearing to consider the zoning map amendment request on January 10, 2018. The Commission voted (6-0) to forward the request with a recommendation of approval with conditions. |
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Financial Impact: | |||||
No financial impacts are anticipated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts from this Direct to Ordinance Zoning Map Amendment. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Goals Strategic priority #3: Foster a resilient and economically prosperous city Regional Plan: A complete analysis of the regional plan goals and policies can be found in the attached project narrative and memorandum from the Comprehensive Planning Manager, Sara Dechter. |
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Has There Been Previous Council Decision on This: | |||||
The Public Hearing and first reading of this ordinance was held at the Regular Meeting of February 6, 2018. | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with modified conditions, or deny the ordinance. | |||||
Background and History: | |||||
Tract 5B of the Pulliam Airport Airpark, Unit 2 Amended is owned by the City and has been developed under a long-term lease to Pulliam V LLC., who has held the lease since the late 1990's. Currently, the property consists of four separate buildings, which primarily house office and research uses. The proposed automobile service station portion of tract 5B, the area to be rezoned, is being subleased to Swift Travel Center. This application is for a Direct to Ordinance Rezoning with a Site Plan, which is discussed in detail in Section 10-20.20.040 of the Zoning Code, which is a rezoning request that is conditioned to a site plan reviewed and approved by the City's Inter-Division Staff (IDS). This process will allow the applicant to proceed onto civil and building permit review if the rezoning application request is approved by Council. Development of the site consists of a 4,746 square foot single-story convenience store. The main entrance faces east on Shamrell Boulevard and parking is located between the store and the canopy that cover the five gasoline pumping stations. Two vehicle access points from Shamrell Boulevard are proposed. The site is located within the Resource Protection Overlay (RPO). Electric charging stations are to be located at the southern side of the store building, and a future compressed gas (CNG) pump station is anticipated and proposed to be in the northeasterly corner of the parking area. |
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Key Considerations: | |||||
A traffic impact analysis was not required for this application and no offsite improvements are being required of this development. The northerly access point onto the site has been designed to only facilitate right-in traffic. To exit the site, traffic must use the southerly access driveway. The Water Services Division reviewed the proposed development and determined that there will be no significant impact to either water or sewer infrastructure off-site as a result of this project. Water is provided to the site from an existing 12-inch main located within Shamrell Boulevard. A private sewer line will be extended from the adjacent business park to serve this site. The site and surrounding development are all serviced with a regional detention basin which is located south of this site. The original Drainage Impact Analysis performed for the subdivision anticipated impervious surface at this location and no additional expansion of the basin has been required. |
|||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning & Zoning Commission Staff Report, dated January 10, 2018. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning & Zoning Commission and the City Council are conducted in conjunction with requests for rezoning. In accordance with State statute, notice of public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 300 feet of the site. The applicant held a public information meeting on July 10, 2017. No one from the public attended the meeting. As of the preparation of this report staff has not received any comments regarding this application. |
|||||
Attachments: | Vicinity Map | ||
Planning & Zoning Commission Report | |||
Project Narrative | |||
Comprehensive Planning Memo | |||
Citizen Meeting Summary | |||
Site Plan | |||
Landscape Plan | |||
Color Elevations 1 | |||
Color Elevations 2 | |||
Ord. 2018-10 | |||
Property Legal Description |
9.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Award of Design Phase Services Contract: John Wesley Powell Area Specific Plan Study Phase I | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Award the Engineering Design Professional Services Contract to Peak Engineering Inc., of Flagstaff, Arizona in an amount not to exceed $316,299 and a 265-calendar day contract period; and
2) Approve Change Order Authority to the City Manager in the amount of $30,000 (10% of contract amount, rounded) for unanticipated or additional items of work; and 3) Authorize the City Manager to execute the necessary documents. |
|||||
Executive Summary: | |||||
The intent of the John Wesley Powell Area Specific Plan Study (Study) is to develop a Specific Plan to guide the future private development of public infrastructure, utilities and public facilities (schools, fire/police stations, libraries, parks, etc.). Please see the attached Context and Vicinity maps. Staff is proposing a two-phase approach to the Study. Phase I of the Study, is the development of conceptual engineering plans and Phase II of the Study will be the planning elements necessary to gain City Council approval of a Specific Plan. Elements of the Specific Plan may include, but are not limited to, the development of a Citizen Participation Plan, Neighborhood Notification process, Site and Area Analysis, Public Facility Location analysis (schools, fire/police stations, libraries, parks), Concept Plan, Public Services, Traffic Analysis, Water/Wastewater Impact Analysis, School Impact Analysis, Police/Fire Protection Analysis, Economic Development Analysis, Cultural Resource Study and an Executive Summary. Phase I of the project will be the conceptual design of the future public infrastructure and facilities location analysis. The conceptual design will be required to meet full City infrastructure standards including street improvements, potable water, sanitary sewer mains, storm drain systems, street lighting and associated appurtenances. This phase will also include developing a sanitary sewer system master plan for the area. A water system master plan has previously been developed for this area. Phase I of the Study will require coordination with property owners in the area and public review via presentations and input from the various City of Flagstaff Boards and Commissions. Dependent on the outcome of Phase I, the City may move forward with Phase II of the Study. Should the City move forward with Phase II, it is staff’s intent to negotiate the scope and fee with the consultant and process a change order for the delivery of Phase II services. Staff will bring approval of the change order for Phase II services to Council for approval at a future date. |
|||||
Financial Impact: | |||||
Phase I of the Study is currently budgeted in the amount of $187,500 from the Miscellaneous Studies funding (001-09-402-3369-6). On January 22, 2018, the Budget Team approved $300,000 in additional project funding from the (FY2019) Mall Way/Route 66 Signal Project. Traffic signal warrants for the the Mall Way/Route 66 Signal are dependent upon the development of all the remaining building pads at the Flagstaff Automall. Six building pads remain to be developed, and staff believes it will be many years before there will be a need to fund the signal project. Therefore, it is recommended (and supported by Budget Team) that $300,000 of the projected $400,000 FY 2019 allocation be re-appropriated to fund the Study. Staff recommends that the Mall Way/Route 66 Signal be funded through the renewal of the Transportation Tax. |
|||||
Policy Impact: | |||||
Phase I of the Study will provide conceptual engineering plans, cost estimates, public facility locations and a sanitary sewer master plan for the area as part of the Specific Plan. Phase II of the project will complete the Specific Plan, with Council approval, as a minor amendment to the Flagstaff Regional Plan 2030 to guide the future private development of public infrastructure, utilities and facilities (schools, fire/police stations, libraries, parks).
|
|||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. Staff presented the Study concept to Mayor and City Council on October 25, 2016. At that meeting, Council directed staff to start work on the Study. Originally, the intent was to develop a plan for possible formation of an Improvement District. Subsequent to the Council meeting of October 25, 2016, staff met with the City’s Bond Council to discuss various forms of community financing including Improvement Districts as well as Community Facility Districts. At that time Bond Council suggested that an Improvement District may be extremely difficult to pass given the diverse development plans of the surrounding property owners. This issue led to the decision to continue with the study as a Specific Plan to guide future development of public infrastructure, public facilities and financial partnership options in the area surrounding the John Wesley Powell Boulevard corridor. |
|||||
Background and History: | |||||
On April 18, 2017, Purchasing posted a Request for Statement of Qualifications solicitation for Professional Services on the City of Flagstaff’s electronic bid website, and published an advertisement for the solicitation in the Arizona Daily Sun on April 19 and 26, 2017. On May 10, 2017, the City received four Statements of Qualifications (SOQs) from engineering consultant firms. A six-member selection committee reviewed and evaluated the statements. Based upon the numerical scoring of the SOQs, the evaluation committee determined to recommend award to Peak Engineering, Inc. City staff negotiated a final scope of work and fee schedule with Peak Engineering, Inc., and is bringing a recommendation to Council for consideration and approval to award the contract. |
|||||
Attachments: | Peak Contract | ||
Contract Exhibit A - Scope and Fee | |||
Council Context Map | |||
Vicinity Map | |||
PowerPoint |
9.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-09: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code by amending Title 7, Health and Sanitation, Chapter 7-04-001-0006, Regulations, to add provisions regarding the submittal of a Materials Management Plan in conjunction with a Site Plan Application for New or Expanded Non-Residential or Multi-Family Developments; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2018-09 by title only for the final time
2) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) 3) Adopt Ordinance No. 2018-09 |
|||||
Executive Summary: | |||||
In an effort to allow for the efficient collection and storage of solid waste, glass, bulk waste, seasonal bulk waste related to move-in and move-out, and including, but not limited to, recyclable materials, Staff has proposed updates to Title 7 of the Flagstaff City Code (Solid Waste Code). The updates would require all new non-residential or multi-family development and any expansion of a non-residential or multi-family building that constitutes a 25-percent increase in either gross floor area, seating capacity, or dwelling units to produce a Materials Management Plan as part of the development application process. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
The proposed changes to the Solid Waste Code impact the development review process by requiring that developers produce a Materials Management Plan that will allow staff to consider and provide feedback on how waste is collected and stored at new or expanded non-residential or multi-family developments. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
CLIMATE CHANGE: Take meaningful climate change action. Actively manage and protect all environmental and natural resources. ENVIRONMENTAL AND NATURAL RESOURCES: Actively manage and protect all environmental and natural resources.
Policy E&C.1.4. Maintain air quality through pursuit of non-polluting industry and commercial enterprises. Policy E&C.2.1. Encourage the reduction of all energy consumption, especially fossil-fuel generated energy, in public, commercial, industrial, and residential sectors. Policy E.1.3. Empower all community members to make smarter energy choices through education and incentives. Goals CD.1. Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including maintenance and enhancement of existing infrastructure. Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. The Rethink Waste Plan was adopted on October 17, 2017. The Rethink Waste Plan establishes a framework for institutionalizing a new approach to managing the City’s waste and materials, known as materials management. The Rethink Waste Plan guides City staff over the next three (3) years in implementing the most cost-effective initiatives that will empower the community to be resourceful and reduce waste. The first read of this ordinance was held at the Regular Meeting of February 6, 2018. | |||||
Options and Alternatives: | |||||
Option A. Adopt Ordinance 2018-09 as submitted. Option B. Recommend changes to Ordinance 2018-09. Option C. Not adopt Ordinance 2018-09 and not require a Materials Management Plan as part of the development application process. |
|||||
Background and History: | |||||
Currently, 90% of the waste collected at non-residential and multi-family properties is sent to the landfill. This conflicts with the goals of the Rethink Waste Plan. Staff proposes adoption of the amendments to the Solid Waste Code to require that developers address the efficient collection and storage of waste when building new or expanding non-residential and multi-family properties. | |||||
Key Considerations: | |||||
Requiring a Materials Management Plan to be considered by staff during the Community Development Site Plan phase will ensure that developers plan for efficient infrastructure for collecting and storing solid waste, glass, bulk waste, seasonable bulk waste related to move-in and move-out, and including, but not limited to, recyclable materials. | |||||
Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
Some non-residential and multi-family developments have insufficient methods for collecting and storing waste. The proposed changes to the Solid Waste Code require developers of all new non-residential and multi-family developments and any expansion of a non-residential and multifamily building that constitutes a 25-percent increase in either gross floor area, seating capacity, or dwelling units submit a Materials Management Plan to ensure sufficient methods for collecting and storing waste. | |||||
Expanded Options and Alternatives: | |||||
CONSULT: To get a better idea of community opinions on waste and recycling, staff surveyed the community through the Flagstaff Community Forum in August 2017. Of the 236 responses, 95% felt it was extremely or very important that all residents have access to recycling. 89% supported a City goal of achieving zero waste. |
|||||
Attachments: | Ord. 2018-09 | ||
Solid Waste Code Amendment Presentation |
9.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-11: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately 2.09 acres of Real Property at the Southwest corner of Locket Road and Fanning Avenue, Assessor parcel number 108-05-003B for Affordable Housing, providing for severability, delegation of authority, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2018-11 by title only for the final time
2) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) 3) Adopt Ordinance No. 2018-11 |
|||||
Executive Summary: | |||||
City Staff is requesting authority to acquire 2.09 acres of real property (the Property) located at the southwest corner of Lockett Road and North Fanning Drive, Assessor parcel number 108-05-003B, for the purpose of furthering Council's Goal of Affordable Housing. Council will have an opportunity to review and approve a real estate purchase and sale agreement for the Property on February 20 or at a following public meeting. | |||||
Financial Impact: | |||||
|
|||||
Policy Impact: | |||||
This Ordinance No. 2018-11 furthers Council's identified affordable housing goals. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Affordable Housing-Support development and increase the inventory of public and private affordable housing for renters and home-owners throughout the community. | |||||
Has There Been Previous Council Decision on This: | |||||
Discussion of this item and first read of the ordinance was held at the February 6, 2018, Regular Meeting. | |||||
Options and Alternatives: | |||||
1. Approve Ordinance No. 2018-11 and authorize the acquisition of 2.09 acres for Affordable Housing. 2. Do not approve Ordinance No. 2018-11. |
|||||
Background and History: | |||||
The City Council has identified Affordable Housing in the 2017-2019 Council Goals. Staff has been working to identify properties that the City may acquire or develop to achieve Council's Goal. Staff has identified a 2.09 acre parcel of land (the Property) at the Southeast corner of Lockett Road and North Fanning Drive, Assessor parcel number 108-05-003B, to include in the City's property inventory for Affordable Housing. The Property is zoned High Density Residential. The Property is currently undeveloped. The Property is located north of Siler Homes, a 128 unit Low Income Public Housing development, owned by the City of Flagstaff and managed within the Housing Section. A legal description of the Property is being obtained and will be available prior to purchase. |
|||||
Key Considerations: | |||||
Approving Ordinance No. 2018-11 will give staff authority to acquire the Property for Affordable Housing as required by City Charter. The Property is contiguous with a portion of the north side of the Siler Homes Low Income Public Housing development and future development of housing units will lead to administrative efficiencies, given the location of the main Housing Office on the adjacent parcel. The property will be planned to fit into the neighborhood and take transportation needs along Lockett /Fanning into consideration. The existing zoning of High Density Residential allows development of multi-family housing, and ultimately further Council’s goal of increasing the number of affordable rental units. Preliminary calculations estimate that the existing zoning will allow the development of between 21 and 46 units, although actual units possible are dependent on the site planning process. |
|||||
Community Benefits and Considerations: | |||||
The identified source of funds for this acquisition is the "Land Acquisition" account within the Housing Section's budget. The current balance in the account is $445,000. The Budget Team has approved funding for the difference between the agreed upon sale price (including associated costs) and the balance in the account. While this purchase exhausts the funds in this account, this property, given its location, is a key piece in the larger picture of increasing affordable housing units in Flagstaff. Account Number: 021-05-106-0364 |
|||||
Community Involvement: | |||||
Increase affordable housing units for Flagstaff residents. | |||||
Expanded Options and Alternatives: | |||||
While there has not been any community involvement directly regarding the acquisition of this particular property, the need for affordable housing in Flagstaff is well documented. Both the community as a whole and the surrounding neighborhoods will have the opportunity for input in the planning of the use of this property for affordable housing. | |||||
Attachments: | Overview Map | ||
Parcel Map | |||
Ord. 2018-11 |
9.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-12: An ordinance of the City Council of the City of Flagstaff authorizing the abandonment of any right-of-way in the remnant property located along the east side of South Elden Street, directing the remnant property to be combined with the adjacent City Property located at 303 South Lone Tree Road, Assessor parcel number 104-19-117, and reserving an easement for continuation of utility uses; providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2012-12 by title only for the final time
2) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) 3) Adopt Ordinance No. 2018-12 |
|||||
Executive Summary: | |||||
City Staff is requesting Council approval to abandon any excess right-of-way in the remnant property located along the east side of South Elden Street and combine with the adjacent City property located at 303 S. Lone Tree Road to create a greater buildable site for additional affordable housing units. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Regional Plan Policy: |
|||||
Has There Been Previous Council Decision on This: | |||||
Discussion of this item and first read of the ordinance was held at the Regular Meeting of February 6, 2018. | |||||
Background and History: | |||||
The City Planners, Engineers, Water Services and Traffic have evaluated that certain remnant property along the east side of South Elden Road and have determined the remnant is not needed nor will it be needed in the foreseeable future for right-of-way. A better use for the remnant property is to combine it with the adjacent City property thereby increasing the buildable area at 303 South Lone Tree Road. The City desires to develop 303 South Lone Tree Road for Affordable Housing. Increasing the buildable area may allow for additional affordable housing units on the site. | |||||
Key Considerations: | |||||
Combining the remnant parcel with the adjacent City property may create a greater buildable site for Affordable Housing. | |||||
Community Involvement: | |||||
More affordable housing units may be built on the adjacent City property. | |||||
Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | Map of Area to Abandon | ||
Docket 1381 Page 936 | |||
Elden Road Plat Map | |||
Ord. 2018-12 | |||
Ord. 2018-12 Exh. A |
13.A.i.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Resolution No. 2018-08: A resolution of the City Council of the City of Flagstaff, Arizona adopting the High Occupancy Housing Specific Plan as an Amendment to the Flagstaff Regional Plan 2030 and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Open final Public Hearing for High Occupancy Housing Plan and related minor amendments to the Flagstaff Regional Plan 2030
2) Close Public Hearing 3) Read Resolution No. 2018-08 by title only 4) City Clerk reads Resolution No. 2018-08 by title only (if approved above) 5) Adopt Resolution No. 2018-08 |
|||||
Executive Summary: | |||||
The High Occupancy Housing Specific Plan (HOH Plan) contains a package of proposed amendments to the Flagstaff Regional Plan 2030 (Regional Plan), a specific plan, and, eventually, a set of proposed City Code updates intended to provide clearer direction and more consistent implementation of HOH projects in the City of Flagstaff. The overall vision of the Regional Plan, feedback from the Flagstaff community, and research on best practices to achieve desired outcomes all informed the proposed goals, policies and implementation strategies. The HOH Specific Plan includes the following chapters:
|
|||||
Financial Impact: | |||||
There are few direct financial impacts to the City from the adoption of the High Occupancy Housing Specific Plan. The cost of producing 100 copies of the plan will be approximately $3,000. Most of the proposed strategies in the near and mid-term time frames in Chapter 5: Implementation Strategies are already budgeted as part of the City's existing service levels, except for:
|
|||||
Policy Impact: | |||||
Through the process of developing the High Occupancy Housing Plan, the City has reviewed existing City policies and codes for their ability to achieve the Regional Plan goals of sustainability and place making in the context of larger buildings, and especially HOH. This review has identified areas of improvement in the Zoning Code, Subdivision Code, Engineering Design Standards and Specifications, Solid Waste Code, and Building Code. The outcome of this evaluation is that almost 50 implementation strategies related to code updates have been identified. Work on some of the changes is already underway, even before the HOH Plan will be adopted. The pace and details of the code amendments will be dependent on the City Council and City Manager direction, level of desired public participation and organizational capacity to complete them. They may be completed as a batch of changes or individually or as part of a separate effort, such as a Climate Change Plan. In addition, the details of how these strategies achieve the goals and policies of the HOH Plan may also change if there is a better way to address the underlying issue that evolves either from a change in State or federal laws and programs, or a change in lifestyle or technology that alters the conditions upon which the need for these strategies was based. The benefit in the HOH Specific Plan is that it is flexible enough to adapt to changes in conditions over time, but it captures the intent and desired outcomes. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
BUILDING & ZONING / REGIONAL PLAN - Revise the Zoning Code to remove ambiguities, and ensure it is consistent with community values and with the Regional Plan.
|
|||||
Has There Been Previous Council Decision on This: | |||||
January 26, 2016: The City Council directed staff to work on the High Occupancy Housing Specific Plan (HOH Plan) as the next specific plan prepared by the Comprehensive Planning program. September 26, 2017: The City Council reviewed the 60-day public review draft of the HOH Plan. November 8, 2017: The City Council and Planning and Zoning Commission held a joint Citizen's Review Session to review the updated HOH Plan. At this meeting, the Council considered several future agenda item requests and how to integrate them into the HOH Plan. January 30, 2018: City Council reviewed the Comprehensive Planning Work Program and gave direction to add an illustration to Chapter 3 in response to the Future Agenda Request to Initiate a Regional Plan Amendment that creates a high occupancy housing overlay to indicate where the community finds development of high occupancy housing acceptable. |
|||||
Attachments: | Specific Plan and Amendment Application | ||
HOH Public Participation Plan | |||
HOH Specific Plan and Amendments Project Narrative | |||
HOH Plan - Cover to Chapter 2 | |||
HOH Plan - Chapter 3 | |||
HOH Plan - Chapters 4 and 5 | |||
HOH Plan - Definitions, References, and Appendices | |||
Power Point presentation slides | |||
Res. 2018-08 |
13.A.ii.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Resolution No. 2018-09: A resolution of the City Council of the City of Flagstaff, Arizona amending the Flagstaff Regional Plan 2030 by amending Chapters VIII, IX, X, and XII, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
After adoption of the High Occupancy Housing Specific Plan (Resolution 2018-08)
1) Read Resolution No. 2019-09 by title only 2) City Clerk reads Resolution No. 2019-09 by title only (if approved above) 3) Adopt Resolution No. 2019-09 |
|||||
Executive Summary: | |||||
The full details of the proposed plan amendments can be found in Appendix B of the HOH Plan, attached to this staff summary as Exhibit A to Resolution 2018-09. Additional supporting information can be found in the HOH Plan. Because the impetus for the High Occupancy Housing Specific Plan (HOH Plan) included issues that lack clarity in the Regional Plan, Regional Plan amendments are needed to improve implemetation of the HOH Plan. Chapter 3 of the Regional Plan allows for amendments that accompany a specific plan to be processed without a separate amendment process and without treating them as a major plan amendment, which can only be processed one per year. Therefore, the 60-day review and other relevant process steps can be used for the purpose of meeting the regulatory requirements of both the plan amendments and specific plan adoption process. The proposed Regional Plan amendments are intended to clarify and assist in accurate cross-referencing between the Regional Plan, the HOH Plan, the Zoning Code, and the Engineering Design Standards and Specifications. Some amendments will fill gaps in some policies. For instance, there is a measure for the Regional Plan to extend the life of the landfill and no corresponding policies. This gap hinders the ability of staff to move forward policies related to materials management and HOH developments. There are also policies that were developed to be part of the HOH Plan that were deemed to have broader application by the City Council and Planning and Zoning Commission (LU.18.18 to LU.18.20 and CC2.7 to CC.2.13). The proposed plan amendments include changes to several chapters of the Regional Plan:
|
|||||
Financial Impact: | |||||
The cost of printing Flagstaff Regional Plan 2030 replacement pages for this amendment will be about $1,200. | |||||
Policy Impact: | |||||
The major benefit of the plan amendments proposed as part of the HOH Plan will be that they will help clarify the application of conflicting policy direction for the Flagstaff community. The Regional Plan, by design, has numerous goals and policies which may conflict, at the time of application, based on time and location of a proposed action. The issues that these amendments and Specific Plan will resolve are how to weigh conflicting policies against each other and how to weigh them differently based on the context of the existing and future land uses. The proposed amendment that will contribute the most significantly to this benefit is the refinement of the direction for the 27 activity centers identified in the City of Flagstaff. As currently written, there is very little difference between regional and neighborhoods scale activity centers. All 27 activity centers also have goals and policies that support HOH development without clear parameters on how to prioritize and balance the preservation of community character and neighborhoods with the region’s need for sustainable growth. The buildings with the largest bulk, mass and scale in a given area have a large impact on the character of the surrounding activity center or neighborhood. At the same time, denser and mixed use patterns of development are needed to lower the vehicle miles traveled, make efficient infrastructure investments, and to provide affordable housing for a growing population with a limited supply of land. The amendments to activity centers and the goals of the HOH Specific Plan will limit large-scale HOH to the commercial core of regional activity centers, and small- and medium-scale HOH in neighborhood and historic activity centers. The parameters of these scales are described in the glossary of the HOH Specific Plan. Another related benefit is the clarification of where and how to prioritize protection of historic resources and context to Downtown, Five Points and the districts and neighborhoods identified in the Regional Plan. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
See Report for Resolution 2018-08 and attached Project Narrative. The policy related to assembling lots (LU.1.8) is being removed by this amendment. As a result, the Regional Plan will be neutral on whether or not assembling lots is appropriate. This will make the Regional Plan more consistent with the majority of goals and policies related to Community Character and Neighborhoods, Housing, and Urban Conservation. Assembling lots would not be precluded by deleting this policy but it would be considered in discretionary requests as part of the larger context of area-place types and community character, including the presence of historic and natural resources. | |||||
Has There Been Previous Council Decision on This: | |||||
See staff report for Resolution 2018-08. | |||||
Attachments: | Res. 2018-09 | ||
Exhibit A |
14.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Approval of Prescribed Talking Points and Direction for Flagstaff Council Delegates of the 2018 Washington D.C. Legislative Trip | |||||
STAFF RECOMMENDED ACTION: | |||||
Discuss and determine the prescribed talking points and authorize the Council Delegates to speak to those points.
|
|||||
EXECUTIVE SUMMARY: | |||||
Our federal legislative trip to Washington D.C. will occur from Tuesday, February 27th to Friday, March 2nd. Mayor Evans, Councilmembers Putzova and Odegaard, Deputy City Manager Shane Dille, Assistant to the City Manager Caleb Blaschke and Federal Lobbyist Bob Holmes will be attending. The primary purpose of the trip is to advocate for Flagstaff projects and priorities contained in the Intergovernmental Priorities document (Attachment 1). Mr. Holmes is currently confirming schedules with different legislators and federal departments. However, some of these appointments will not be confirmed until the week of the trip. Mr. Holmes schedules meetings with legislators and federal departments that will move forward Flagstaff's priorities. For your convenience, Staff has attached the draft agenda that includes meetings and proposed talking points (Attachment 2). At the February 20th City Council meeting, staff will present the agenda and talking points for approval by the City Council. Once approved by Council, the talking points listed will be the only subjects the Council's delegation will be authorized to discuss with each respective legislator or department. Bob Holmes has already met with the Delegation team to review these speaking points. Bob Holmes will also provide time for the Delegation team to meet and coordinate with County, Navajo and Havasupai representatives in DC, prior to going into scheduled meetings where we are presenting together. |
|||||
INFORMATION: | |||||
Intergovernmental Priorities. | |||||
Attachments: | Attachment 1: Federal Intergovernmental Priorities | ||
Schedule |
15.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Discussion: Citizens' Transportation Tax Commission Update | |||||
STAFF RECOMMENDED ACTION: | |||||
No action is requested at this time
|
|||||
Executive Summary: | |||||
The Citizens' Transportation Tax Commission was appointed by the Council to make a recommendation on priority transportation projects related to the Transportation Sales Tax, which sunsets in June 2020. The Commission has met six times and has three more meetings scheduled before they submit their recommendation to Council at the end of March. | |||||
Financial Impact: | |||||
Staff time, printing costs, consulting fees, and other related expenses in support of the Commission are the only immediate financial impact. Longer term, if the transportation tax is not extended, the City will lose approximately $8 million annually in revenue. | |||||
Policy Impact: | |||||
The update has no immediate impact on policy. The final outcome of the Commission's work and prospective election in November 2018 will determine the Council's ability to address infrastructure, mobility, and related policies. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system Goal T.1. Improve mobility and access throughout the region. |
|||||
Previous Council Decision on This: | |||||
The Council passed the resolution creating the Commission in June 2017 and appointed 15 Commissioners in August 2017. | |||||
Options and Alternatives: | |||||
No options at this time. | |||||
Background and History: | |||||
The Council appointed the Commission last year. There are 15 members including a representative from the Transportation Commission. The Commission received a general education on transportation, and reports on needs by transportation mode experts in highways, streets, transit, and pedestrian and bicycle facilities. An overview of the Flagstaff Metropolitan Planning Organization regional transportation plan focused on program decision making. Economic Vitality provided a presentation, as did Comprehensive Planning and Northern Arizona University. A session on finance informed the Commission of projected available funds and the implications of debt financing (bonding) and inflation. Commission members expressed thoughts on the projects they are interested in at their fourth meeting and started prioritizing projects at their last meeting. Three more meetings are scheduled: February 27, March 5, and March 19. |
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Key Considerations: | |||||
The projects under consideration by the Commission are generally larger than those considered under Transportation Decision 2000, involve more right-of-way, and potentially more partnering with either private or other public sector agencies. Additionally, operations, planning, and programming are more sophisticated now than 20 years ago, creating choices beyond traditional capital projects. The Commission received public comment from the Sustainability Commission, Flagstaff Climate Action Council, and others. The main thrust of the comments is to focus on non-polluting or less-polluting modes of transportation, such as pedestrian, bicycle and transit, and to avoid making poor investments in roads. Staff provided updates on Commission progress to the Sustainability Commission and Transportation Commission in response to requests from those bodies. |
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Community Benefits and Considerations: | |||||
No further financial information at this time. | |||||
Community Involvement: | |||||
The Community may ultimately benefit from continued investment in transportation. Investments over the past 20 years improved mobility and managed congestion. Data suggests that these trends are reversing, and reporting from various interests and experts to the Commission, including information from past public input, shows existing and growing needs for continued transportation investment. | |||||
Expanded Options and Alternatives: | |||||
The Commission meetings are open to the public and have been duly posted. The meetings have also been advertised in editions of Cityscape. Additional involvement is anticipated after the Commission's report to Council. | |||||
Attachments: |
15.B.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE | |||||
Discussion: Minor Changes to Building Code to Facilitate Water Conservation. | |||||
STAFF RECOMMENDED ACTION: | |||||
The information is provided to facilitate a discussion.
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EXECUTIVE SUMMARY: | |||||
Councilmember McCarthy provided the Future Agenda Item Request on May 16, 2017, which was supported by the required number of Councilmembers. | |||||
INFORMATION: | |||||
The Building Official, Amy Palmer, will present information on current water conservation standards in our code, including those that exceed national standards. Staff will also discuss changes in the 2018 codes, which the City Council will consider for adoption later in the year as we present the 2018 suite of building codes that includes the energy and plumbing codes. In addition, Water Conservation Manager Tamara Lawless will present information on city-wide conservation efforts. | |||||
Attachments: | Water Conservation Council FAR |
16.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting the City Council levy a capital projects tax of one-eighth of one cent per dollar over an estimated term of sixteen years on all sales or uses within the City of Flagstaff that are subject to the Arizona State Transaction Privilege Tax and use the proceeds for acquisition and development of the following projects. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Manager's Office on February 2, 2018, requesting that the Council consider action to levy a capital projects tax of one-eighth of one cent per dollar. | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. Failure to give such direction shall constitute "action" for the purposes of this section. | |||||
Attachments: | Cit. Pet. #2018-01 |
16.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
REMOVAL OF Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to remove as a F.A.I.R. item a discussion about a resolution that speaks to the importance of the Antiquities Act and support for national monuments particularly in northern Arizona. | |||||
RECOMMENDED ACTION: | |||||
Council direction
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Barotz requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) and at the June 20, 2017, meeting, another member of Council supported that request. Since that time Councilmember Barotz has requested to remove this item as a F.A.I.R. If anyone that supported this original request wishes to keep it as a F.A.I.R. item, they will need to state so at the meeting; otherwise, it will be removed. |
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INFORMATION: | |||||
Attachments: |