DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS | |||||||
A. | Proclamation stating February is Craft Beer Month and a Commendation from Governor Ducey recognizing Flagstaff, Arizona as a Leading Craft Beer City. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Mayor Evans to read proclamation and commendation.
2) Mayor, Vice Mayor, Councilmembers and Flag 8 photo after proclamation and commendation. 3) Lori Pappas, Marketing and Media Relations Manager, will present our city-wide efforts to recognize and assist the Flag 8 brewery district. |
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7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of the Abandonment of Final Plat: Request to abandon the final plat for the Condominiums @721 San Francisco; site is .44-acre in size and is located at 721 N San Francisco Street in the Single-family Residential Neighborhood (R1N), zone. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
The Planning and Zoning Commission unanimously recommends approving the abandonment of the final plat, and authorizing the Mayor to sign the plat when notified by staff that all documents are ready for recording.
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B. | Consideration and Approval of Final Plat: Request from Rick Natenberg, for the subdivision of Grand Summit Condominiums, approximately .70-acre (34,347 square feet) in the Single-family Residential Neighborhood (R1N) zone to be converted into 12 condominium units. Please see Page 1 of the Final Plat attachment for the Vicinity and Site Maps. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Staff recommends that City Council approve the Final Plat and authorize the Mayor to sign both the Final Plat and City/Subdivider Agreement when notified by staff that the documents are ready for recordation.
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8. | ROUTINE ITEMS | |||||||
A. |
Consideration and Adoption of Ordinance No. 2018-07: An ordinance of the City Council of the City of Flagstaff, amending Title 8 of the Flagstaff City Code, Public Ways and Property, Chapter 8-09, Utility Poles and Wires, relating to wireless facilities in the right-of-way; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution No. 2018-01: A resolution of the City Council of the City of Flagstaff, Arizona, approving licensing, standard terms, and standard design requirements all relating to wireless facilities and poles in the right-of-way; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | ||||||||
1) Read Ordinance No. 2018-07 by title only for the final time
2) City Clerk reads Ordinance No. 2018-07 by title only (if approved above) 3) Adopt Ordinance No. 2018-07 4) Read Resolution No. 2018-01 by title only 5) City Clerk reads Resolution No. 2018-01 by title only (if approved above) 6) Adopt Resolution No. 2018-01 |
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B. | Consideration and Approval of Amendment Two, Lease Agreement: Between the City of Flagstaff and Theatrikos, Inc. (Lease of City building for theater) | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve Amendment Two to the Lease Agreement between City of Flagstaff and Theatrikos, Inc.
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C. | Consideration and Approval of Contract: Rio de Flag Water Reclamation Plant, Ultraviolet Disinfection System Equipment Replacement Project. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the construction contract with Schofield Civil Construction, LLC (Schofield Civil Construction) for the purchase and installation of new Ultraviolet Disinfection Equipment at the Rio de Flag Water Reclamation Plant for a total contract amount not to exceed $1,247,000.00, with a 365 day contract period (Project); and authorize the City Manager to execute the necessary documents.
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D. | Consideration and Adoption of Resolution No. 2018-07: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement for Inmate Work. (IGA with the State of Arizona Department of Corrections, on behalf of Arizona State Prison Complex-Winslow) | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
1) Read Resolution No. 2018-07 by title only
2) City Clerk reads Resolution No. 2018-07 by title only (if approved above) 3) Adopt Resolution No.2018-07 |
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E. | Consideration and Approval: 2018 FAA Passenger Facility Charge (PFC) Application | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the 2018 FAA Passenger Facility Charge (PFC) application and authorize the City Manager to make non-substantive adjustments as necessary to address FAA requests.
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F. | City Manager Awards. | |||||||
RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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9. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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10. | PUBLIC PARTICIPATION | |||||||
11. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | |||||||
12. | PUBLIC HEARING ITEMS PLEASE NOTE: The Public Hearing on the High Occupancy Housing Specific Plan scheduled for February 6, 2018, will be held on February 20, 2018. |
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A. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2018-10: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 1.502 acres of real property generally located at 3051 W Shamrell Boulevard from the Research and Development (RD) zone to the Highway Commercial (HC) zone for the development of an Automotive Service Station with Convenience Store. (Swift Travel Center Direct to Ordinance Zoning Map Amendment) | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the February 6, 2018 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2018-10 by title only for the first time 3) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) At the February 20, 2018 Council Meeting: 4) Read Ordinance No. 2018-10 by title only for the final time 5) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) 6) Adopt Ordinance No. 2018-10 |
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13. | REGULAR AGENDA | |||||||
A. | Consideration and Possible Adoption of Ordinance No. 2018-09: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code by amending Title 7, Health and Sanitation, Chapter 7-04-001-0006, Regulations, to add provisions regarding the submittal of a Materials Management Plan in conjunction with a Site Plan Application for New or Expanded Non-Residential or Multi-Family Developments; and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the February 6, 2018 Council Meeting:
1) Read Ordinance No. 2018-09 by title only for the first time 2) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) At the February 20, 2018 Council Meeting: 3) Read Ordinance No. 2018-09 by title only for the final time 4) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) 5) Adopt Ordinance No. 2018-09 |
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B. | Consideration and Possible Adoption of Ordinance No. 2018-11: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately 2.09 acres of Real Property at the Southwest corner of Locket Road and Fanning Avenue, Assessor parcel number 108-05-003B for Affordable Housing, providing for severability, delegation of authority, and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the February 6, 2018, Council Meeting:
1) Read Ordinance No. 2018-11 by title only for the first time 2) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) At the February 20, 2018, Council Meeting: 3) Read Ordinance No. 2018-11 by title only for the final time 4) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) 5) Adopt Ordinance No. 2018-11 |
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C. | Consideration and Possible Adoption of Ordinance No. 2018-12: An ordinance of the City Council of the City of Flagstaff authorizing the abandonment of any right-of-way in the remnant property located along the east side of South Elden Street, directing the remnant property to be combined with the adjacent City Property located at 303 South Lone Tree Road, Assessor parcel number 104-19-117, and reserving an easement for continuation of utility uses; providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the February 6, 2018, Council Meeting:
1) Read Ordinance No. 2018-12 by title only for the first time 2) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) At the February 20, 2018, Council Meeting: 3) Read Ordinance No. 2012-12 by title only for the final time 4) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) 5) Adopt Ordinance No. 2018-12 |
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D. | Discussion/Direction: Current Issues Before Arizona Legislature and Federal Issues. | |||||||
14. | DISCUSSION ITEMS | |||||||
A. | Discussion: Review of Conditional Use Permit process and possibility of modifying the current process to have Planning and Zoning Commission make a recommendation to Council with the final decision being made by Council. | |||||||
15. | COUNCIL LIAISON REPORTS
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16. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||||
17. | ADJOURNMENT | |||||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Proclamation stating February is Craft Beer Month and a Commendation from Governor Ducey recognizing Flagstaff, Arizona as a Leading Craft Beer City. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Mayor Evans to read proclamation and commendation.
2) Mayor, Vice Mayor, Councilmembers and Flag 8 photo after proclamation and commendation. 3) Lori Pappas, Marketing and Media Relations Manager, will present our city-wide efforts to recognize and assist the Flag 8 brewery district. |
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Executive Summary: | |||||
Craft brewing is a growing industry, especially in Flagstaff, Arizona. Our city serves a local population as well as over 5 million visitors annually who enjoy having great amenities. Our brewers are committed to their craft and passionate about providing world-class craft brews for people to savor. The craft beer industry offers an environment for entrepreneurship as well. |
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Financial Impact: | |||||
Not applicable. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Economic Development: Grow and strengthen a more equitable and resilient economy.
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Previous Council Decision on This: | |||||
Not applicable. | |||||
Attachments: | Craft Beer Presentation |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of the Abandonment of Final Plat: Request to abandon the final plat for the Condominiums @721 San Francisco; site is .44-acre in size and is located at 721 N San Francisco Street in the Single-family Residential Neighborhood (R1N), zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission unanimously recommends approving the abandonment of the final plat, and authorizing the Mayor to sign the plat when notified by staff that all documents are ready for recording.
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Executive Summary: | |||||
David Carpenter on behalf of the property owner David Kennen, is requesting to abandon a four-unit condominium plat located at 721 N San Francisco Street. One single-family residence exists on the site. The plat abandonment will allow for alternative development of the site. Please see the Vicinity Map on Sheet 1 of the plat. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of the final plat abandonment. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with the abandonment of the final plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals Economic Development -Grow and strengthen a more equitable and resilient economy. Team Flagstaff Strategic Plan Strategic Priority #4 - Work in partnership to enhance a safe and livable community. Flagstaff Regional Plan Policy LU.1.6. Establish greater flexibility in development standards and processes to assist developers in overcoming challenges posed by redevelopment and infill site. |
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Has There Been Previous Council Decision on This: | |||||
City Council approved the tentative plat for this subdivision in July of 2006. The final plat was recorded in 2011. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The final plat for "The Condominiums @721 San Francisco" was a four unit condo plat. The plat was applied to a .44-acre parcel with one existing residence. The remaining three units were never constructed. The applicant would now like to pursue other development options for the property and needs to abandon the condominium plat. No new development plans for property have been submitted for review. The property is zoned Single-family Residential Neighborhood (R1N) which would allow a density of up to six units. The property is also located within the Transect Overlay within the T3 designation. | |||||
Key Considerations: | |||||
The property is not located within the Resource Protection Overlay zone. No new development is approved through this plat abandonment. No systems analysis is required. | |||||
Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning & Zoning Commission staff report dated January 10, 2018. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision regulations as part of the plat abandonment review process. | |||||
Attachments: | Planning & Zoning Commission Staff Report | ||
2006 Condo Staff Report | |||
Abandonment Plat |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat: Request from Rick Natenberg, for the subdivision of Grand Summit Condominiums, approximately .70-acre (34,347 square feet) in the Single-family Residential Neighborhood (R1N) zone to be converted into 12 condominium units. Please see Page 1 of the Final Plat attachment for the Vicinity and Site Maps. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends that City Council approve the Final Plat and authorize the Mayor to sign both the Final Plat and City/Subdivider Agreement when notified by staff that the documents are ready for recordation.
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Executive Summary: | |||||
Rick Natenberg is requesting Final Plat approval for a 12-unit condominium located at 920 W Grand Canyon Avenue and 923 W Summit Avenue to allow for the sale of individual residential units. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of the Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Team Flagstaff Strategic Plan: Strategic Priority #4- Work in partnership to enhance a safe and livable community. Flagstaff Regional Plan: The current land use designation for the site is Existing Urban requiring a minimum of eight (8) units per acre. The proposal of 17 units per acre conforms to the Existing Urban land use designation. |
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Has There Been Previous Council Decision on This: | |||||
There have been no previous Council decisions in regards to this application. | |||||
Options and Alternatives: | |||||
1. Approve the Final Plat with no conditions. 2. Approve the Final Plat with added conditions. 3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and /or Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
The current development consists of ten (10) residential units in the form of five (5) duplexes. A site plan for two (2) new units (one duplex) was approved by IDS on August 8, 2017. The two additional units have not yet been constructed. The subject property was developed as a multi-family project in 1987 when a single-family residence was demolished and replaced with several duplex units. The applicant was able to request an abandonment of the adjacent un-built right-of-way known as Wilson Street attributing to the odd shape of the parcel. This abandonment allowed the property owner to reach the current density of ten units. The additional units are interior to the project and will not be visible from either street frontage, therefore the new units have a similar design as the original project duplexes. | |||||
Key Considerations: | |||||
This application is a condominium plat which takes a multi-unit complex, such as the subject property, and creates the ability for individually-owned units. In this case, the units are defined as the air space within the walls of each structure. Once the plat is complete, the buyer of a unit will receive a recordable deed to the individual unit purchased; including the right to sell, mortgage, etc. that unit and sharing in joint ownership of any common grounds, parking areas, and access. Areas outside of the unit can be set aside for the individual owners as "limited common elements". The preliminary plat delineates all of the elements affiliated with the individual units. The dimensions of the existing parcel and the structures remain as they are today, but the ownership of the individual units may change. | |||||
Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning & Zoning commission report dated August 8, 2017. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision regulations as part of the final plat subdivision review process. | |||||
Attachments: | Grand Summit Final Plat Pg.1 | ||
Grand Summit Final Plat Pg.2 | |||
Grand Summit Final Plat Pg.3 | |||
City Subdivider Agreement |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2018-07: An ordinance of the City Council of the City of Flagstaff, amending Title 8 of the Flagstaff City Code, Public Ways and Property, Chapter 8-09, Utility Poles and Wires, relating to wireless facilities in the right-of-way; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution No. 2018-01: A resolution of the City Council of the City of Flagstaff, Arizona, approving licensing, standard terms, and standard design requirements all relating to wireless facilities and poles in the right-of-way; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2018-07 by title only for the final time
2) City Clerk reads Ordinance No. 2018-07 by title only (if approved above) 3) Adopt Ordinance No. 2018-07 4) Read Resolution No. 2018-01 by title only 5) City Clerk reads Resolution No. 2018-01 by title only (if approved above) 6) Adopt Resolution No. 2018-01 |
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Executive Summary: | |||||
In 2017 the State Legislature adopted a new law, A.R.S. Section 9-591 et seq. which is effective February 9, 2018. The law allows wireless communication providers to collocate "small wireless facilities" on utility poles in local public rights-of-way without zoning review, so long as the facilities do not exceed 40 feet in height (or 50 feet if there is a nearby pole of this height). The facilities may be collocated on street light poles, traffic signal poles, or other utility poles. The law also provides that monopoles may be located in the right-of-way, subject to zoning review and approval. The proposed ordinance and resolution will establish a licensing process for facilities in the right-of-way, along with standard terms and conditions, design standards. | |||||
Financial Impact: | |||||
The City will incur indirect administrative costs related to allowing collocated wireless facilities in the right-of-way. The new law allows the City to charge nominal application and use fees. The proposed fees have been advertised on the City website pursuant to A.R.S. Section 9-499.15. The proposed fees and data to support the fees are attached. The City originally posted a notice on December 1, 2017; however, due to a posting glitch the notice was reposted on January 4, 2018. Therefore, the earliest the fees may be adopted is at the March 6, 2018 Council meeting and a resolution to adopt the fees will be brought forward at that time. | |||||
Policy Impact: | |||||
The City policy of requiring undergrounding of utility facilities will be changed to the extent necessary to comply with law. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Improving cell phone/internet networks in the City, and adopting standards for locating wireless facilities in the right-of-way may further the following: Council Goals: ECONOMIC DEVELOPMENT: Strengthen and grow a more resilient economy. Regional Plan 2030: Economic Development - Policy ED.2.4., 3.9, 7.5 |
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Has There Been Previous Council Decision on This: | |||||
On January 16, 2018 City Council had a first reading of Ordinance No. 2018-07, with the motion to include option 1 (full zoning review of monopoles and other telecommunications facilities not exempted by law). | |||||
Options and Alternatives: | |||||
1. Approve documents as presented, and select one of the following options: Ordinance option 1: Monopoles subject to full zoning review. (Pro: Allowed by law.) Ordinance option 2: Monopoles subject to zoning review, but not a conditional use permit. (Pro: streamlined process.) 2. Direct staff to modify the documents presented. 3. Postpone approval to gather more information or public comment. (Con: City risks noncompliance with the new law.) |
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Background and History: | |||||
The new law provides that:
If a wireless provider seeks to collocate on a City streetlight or traffic signal pole, the provider will need to pay for and erect a replacement pole, certified by a third party engineer for structural integrity. The proposed Ordinance No. 2018-07: Amends City Code Chapter 8-09, Utility Poles and Wires, to require licensing for wireless facilities in the right-of-way. The proposed Resolution No. 2018-01: Approves a form of license (Exhibit A)(City will be modifying Chandler's form for the February 6 meeting); Adopts standard terms and conditions (Exhibit B)(City will be modifying Chandler's terms for the February 6 meeting); Adopts design standards for small wireless facilities (Exhibit C)(City has prepared its own standards). City staff is preparing a form of license and standard terms and conditions based on the Chandler forms which are attached. The City forms should be ready for adoption on February 6, 2018. City staff is not planning to amend the Zoning Code. Right-of-way is not considered to be zoned. By virtue of the new law the City will extend its zoning requirements to any application for a monopole in the right-of-way. There are extensive zoning requirements for monopoles in the existing zoning code. See attached zoning requirements. |
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Community Involvement: | |||||
As additional wireless facilities are constructed, there will be increased technical capacity to provide wireless internet and cell phone services at the level sought by the community. | |||||
Expanded Options and Alternatives: | |||||
The City's proposed licensing process, standard terms, design standards, and fees for the wireless facilities are similar to what other cities in the Phoenix metropolitan area are adopting. The cities have been working together to implement the law and have received comments from wireless industry representatives such as Verizon and Mobilitie. City staff has met with a citizen who is concerned about radio frequency (RF) emissions from wireless facilities. The City will require compliance with federal RF emission standards, but may not impose more restrictive standards. On Friday, January 19, 2018 the City received an email from Verizon's legal counsel with comments on the proposed ordinance, license, standard terms and conditions, and design standards. City staff is reviewing those comments. Final documents will be presented to Council prior to adoption (currently scheduled for February 6). |
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Attachments: | Res. 2018-01 | ||
Res Exhibit A Chandler license | |||
Res Exhibit B Chandler terms | |||
Res Exhibit C Standards | |||
Ord. 2018-07 | |||
Res Exhibit D Fee schedule | |||
Data to support fee | |||
Zoning for wireless facilities |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Amendment Two, Lease Agreement: Between the City of Flagstaff and Theatrikos, Inc. (Lease of City building for theater) | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve Amendment Two to the Lease Agreement between City of Flagstaff and Theatrikos, Inc.
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Executive Summary: | |||||
The City of Flagstaff and Theatrikos desire to replace Amendment One of the Lease Agreement with Amendment Two. Amendment Two addresses the lease extension, rental increases/adjustments, repairs and maintenance responsibilities of each party and the re-configuration of the parking at the facility. The proposed changes to the Lease provide benefits to the City and Theatrikos and further clarify responsibilities under the lease. The City and Theatrikos have agreed to the changes of the contract and desire that Council approve Amendment Two as drafted. |
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Financial Impact: | |||||
Maintenance and Repairs: The Lessee is responsible for repairs of the facility. However, if the City is notified of building safety concerns, City may be asked to correct repairs in excess of $5,000. City may pay for all or a portion of the repair costs, or may elect to terminate this Agreement if the facility is deemed unsafe for habitation and repair costs are deemed by a party to be cost prohibitive. City has a catastrophic fund for unforeseen maintenance, and or repairs that deemed necessary for City leased facilities. Landscaping and snow removal are costs to the City. Revenue: Annual lease revenue for FY 2018, $15,992.90 Annual lease revenue for FY 2019, $16,473.67 |
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Policy Impact: | |||||
None
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
ECONOMIC DEVELOPMENT Grow and strengthen a more equitable and resilient economy. |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
1. Approve Amendment Two as drafted 2. Suggest changes to Amendment Two 3. Do not approve Amendment Two |
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Background and History: | |||||
The City building at 11 West Cherry Avenue was constructed in 1923 and was the original Babbitt homestead. Over the years this property was the home to the Flagstaff Elks lodge, The Workers Union Meeting Locale and the Flagstaff Public Library. In 1972, a group of Flagstaff citizens met in the basement of the Weatherford Hotel to form a non-profit community theater now known as the Theatrikos Theatre Co. For sixteen years Theatrikos performed at various locations around the City until it entered into a lease for the use of the City building located at 11 West Cherry Avenue. Theatrikos has operated that space as a community arts hub, drawing thousands of patrons downtown each year since 1988. Today the building is known as the Doris Harper-White Community Playhouse. In 2006 a new Lease between the City and Theatrikos was approved by Council, and in 2010 Amendment One to the lease was approved by Council. |
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Key Considerations: | |||||
This Amendment Two addresses 1. Rental increase 2. Annual rental adjustment change from 7% to 2% 3. Repairs and maintenance responsibilities 4. Reporting 5. Parking The proposed changes to the Lease provide benefits to the City and Theatrikos and further clarify responsibilities under the lease. |
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Community Benefits and Considerations: | |||||
Amendment Two will replace Amendment One with the following changes. Section 3 3. Term and Option to Renew. Lease extended to October 30, 2026 with the option to extend for an additional 5 years at the end of the lease term. The current lease expires October 21, 2021 with the option for the City to extend for an additional 10 years. 3.1 Cancellation for Convenience. Each party reserves the right to terminate this Lease upon at least 18 months' written notice. (This was increased from 30 days to give Theatrikos ample time and notification in the event of termination to find a replacement building). 3.2 Termination due to Repair Costs. (This is an addition to the lease and is referenced in Section 8.4.) Section 4: 4. Rent. (Rental increase due to annual adjustment.) Monthly rent of $1,065.54 from July 1, 2017 until October 2017. Rent of $1,140.11 from November 1st, 2017 through the remainder of the Lease term, along with adjustment as provided for herein. 4.2 Annual Adjustment. Changed annual adjustment of 7% to 2% on November 1st of each year. (This change is to be consistent with other City leases.) 4.3 Repair Adjustments. Lessee to continue paying $217.49 per month until October 30, 2021 for prior roof repairs totaling $28,491.00. In the event of early termination Lessee to pay the balance still owing within 30 days. 4.4 Reporting. Lessee shall submit a detailed annual report and profit and loss statement to the Lessor by April 15th annually. (Added a date for reporting.) Section 6 6. Acceptance of Premises. Lessee accepts premises in existing condition. (No change.) Lessor may but is not obligated to make any repairs or to maintain the building or improvements. (This is a clarification of existing practice.) Lessor shall not be held responsible for damages to Lessee's property. Section 8. 8. Repairs, Maintenance and Alterations. - Lessee, at its cost and expense, shall keep and maintain the exterior and interior of the Premises, the building and improvements. (No change.) - Lessee shall obtain written consent of Lessor prior to making any alterations or improvements to the facility. (No change.) - Lessee shall obtain all necessary permits and retain licensed contractors to perform work and all approved alterations shall be in compliance will all applicable laws. (This is clarification.) - All alterations, additions or improvements shall become the property of Lessor and shall remain with the Premises. (No change.) - Lessee shall indemnify and hold Lessor harmless and keep property free of mechanic's or any other liens. (No change.) 8.1 Any damage caused by Lessee shall be repaired by Lessee. Lessor may repair any damages but shall be reimbursed by Lessee. (This is clarification). 8.2 If Lessor elects to make repairs, Lessor's repairs shall not be construed to create an obligation to continue to make repairs. Lessor will not make repairs covered by insurance. (This is clarification.) 8.3 Lessee shall notify Lessor of any building safety concerns. Lessor may pay for repair costs for building and safety issues that exceed $5,000, or may elect to terminate this Agreement if the facility is deemed unsafe for habitation and repair costs are deemed by a party to be cost prohibitive; in this event either party may elect to terminate the Lease and Lessee shall have 30 days to vacate the Premises. (New.) 8.4 Lessor will maintain the landscaping and provide snow removal of the parking lots. (Conforms with City practice.) - Lessee responsible for snow removal on sidewalks. (Conforms with sidewalk ordinance.) Section 10. 10.Parking. Lessor reserves the right to exclusive use and management of the parking area on the Premises, Lessee not entitled to any reduction in rent or compensation in the event Lessor modifies the parking arrangements. ParkFlag is installing parking meters on some parking spaces and posting Facility Permit ("F" permit) sign on other parking spaces. F permit is a facility specific parking permit that enables the permit holder to park in "Parking Permit Required F-Permit" parking lot spaces of a specific facility. (New.) 10.1 The metered parking spaces will be available for public parking on a pay-to-park basis during the hours posted. Lessee may use the metered parking spaces in the same manner as any member of the public. (New.) 10.2 The F parking spaces will be available for use only by those who hold an F permit during working hours as posted. and available to the public on a first come first serve basis after working hours. Lessee will receive ten (10) F permits at no cost to Lessee. (New.) |
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Community Involvement: | |||||
Theatrikos Theatre Co. is an award-winning community theater organization, serving the Northern Arizona region since 1972, offering high-quality live theatrical productions and developmental opportunities, utilizing a diverse base of writing and production talent that reflects the community at large. The programs are inclusive, family-oriented, and responsive to the community's needs and interests. Each year, these programs include: • Six MainStage productions throughout the year, running for three weeks each. Each of these shows is attended by 700 to 1,200 patrons, many of whom attend the local restaurants downtown before and after the show. This is potentially a draw of 4,200 to 7,200 people to downtown Flagstaff annually. • Five TheatriKids plays, plus at least five week-long workshops for kids ages 4 to 18, bringing close to 300 children on-stage each year. No child is ever turned away due to inability to pay, as $3,000 in need-based scholarships is awarded annually. • A free youth theater program, Stage Buddies, which brings together individuals with disabilities alongside previous TheatriKIDS participants to put on a show. • Numerous on-site and off-site free or heavily discounted productions and workshops for school groups. In the past three years, this has included Sechrist Elementary, Marshall Magnet School, Haven Montessori, Mountain School, the Flagstaff Arts and Leadership Academy, Northland Preparatory Academy, BASIS, Flagstaff Junior Academy, as well as several Home school groups. • One to two Studio Series productions, which present more challenging and topical works to the community and invite experts from the community for panel discussions. • Eight annual special preview performances for local social service groups and senior centers. • Fundraising efforts for local organizations, such as collecting warm clothes, food, and money for groups like Hope Cottage, Flagstaff Family Food Center, and Coconino Humane Association. • The opportunity for local visual arts to display their work in a setting that does not charge any gallery fees. |
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Expanded Options and Alternatives: | |||||
None | |||||
Attachments: | 2006 Lease Agreement | ||
Lease Amendment One | |||
Lease Amendment Two | |||
Site Map |
8.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Rio de Flag Water Reclamation Plant, Ultraviolet Disinfection System Equipment Replacement Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the construction contract with Schofield Civil Construction, LLC (Schofield Civil Construction) for the purchase and installation of new Ultraviolet Disinfection Equipment at the Rio de Flag Water Reclamation Plant for a total contract amount not to exceed $1,247,000.00, with a 365 day contract period (Project); and authorize the City Manager to execute the necessary documents.
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Executive Summary: | |||||
The current ultraviolet disinfection system equipment is at the end of it's asset life for disinfection of the reclaimed water in order to meet Arizona Department of Environmental Quality (ADEQ) regulatory permits. The City conducted a formal bid process for the Project and Schofield Civil Construction was determined to be the lowest responsive, responsible bidder. Staff is requesting Council to approve a construction contract with Schofield Civil Construction in the amount of $1,247,000.00. No additional change order authority monies are being requested. | |||||
Financial Impact: | |||||
This Project is budgeted in Account #203-08-375-3319-0-4421 in the amount of $1,196,000.00. Year-to-date, $49,033.00 has been spent on engineering fees and construction of an access door for the project, leaving $1,146,967.00 remaining in the Project fund balance. The remaining balance of $100,033.00 will come from the Wastewater Emergency Reserve (Account #203-08-375-3235-0-4421). | |||||
Policy Impact: | |||||
None.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. REGIONAL PLAN: WR.4.1.- Logically enhance reclaimed water resources, treatment infrastructure sizing to accommodate planned growth and resource management. This system is sized to accommodate increased demand at the Water Reclamation Plant. E.I.4.- Promote cost-effective, energy efficient technologies and design in industrial projects. This system takes advantage of new and improved technologies and materials to increase efficiency and power delivery. E.I.10.- Include energy efficient technologies in construction projects. This project is eligible for APS Energy Savings Credits. |
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Has There Been Previous Council Decision on This: | |||||
Yes, Council previously approved a contract with a different vendor on November 15, 2016. That vendor was not able to meet the contract terms, and on October 3, 2017, the City Council canceled the previous contract award. | |||||
Options and Alternatives: | |||||
1.) Approve the contract with Schofield Civil Construction in a total contract award amount not to exceed $1,247,000.00; or 2.) Reject the contract and re-advertise the Project. |
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Background and History: | |||||
The City has two treatment plants for the wastewater generated within the utility service area, Wildcat Hill Waste Water Treatment Plant (Wildcat Hill WWTP) and Rio De Flag Water Reclamation Plant (Rio De Flag WRP). Rio De Flag WRP has a design treatment capacity of 4.0 MGD and produces Class A+ effluent. Effluent from the Rio De Flag WRP is discharged to Rio De Flag wash and into the City's reclaimed water distribution system. The filtered effluent flows by gravity to two channel basins where the ultraviolet system equipment is used for disinfection in order to meet ADEQ regulatory permit level requirements. The new ultraviolet disinfection equipment is capable of meeting the peak demand for disinfection requirements and utilizes an energy efficient design. The Project will take advantage of innovative materials to reduce electrical consumption while providing a greater level of disinfection per kilowatt hour. This ultraviolet disinfection equipment is critical to the Rio De Flag WRP operations. The equipment being purchased will replace an existing 25 year old piece used in daily operations. The replacement criterion for this type of ultraviolet disinfection equipment is a maximum of 20 years and the existing equipment exceeds that end-date. The Project has been reviewed and evaluated by the engineering firm hired by the City to create the design for the ultraviolet disinfection system (HDR Engineering), management within the Water Services Division, and City staff with knowledge of waste water disinfection systems. In fact, this Project was originally budgeted and approved for design and construction in FY 2016. The contract for the ultraviolet disinfection equipment system includes the following:
After a detailed review of all bids received, Schofield Civil Construction's bid was deemed to be the lowest responsive and responsible bid. Bids received are as follows: Bidder Base Bid Schofield Civil $1,247,000 PCL $1,302,266 Eagle Mountain Construction $1,462,900 Technology Construction $1,468,000 Mortenson Construction $1,695,000 |
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Key Considerations: | |||||
This Project is required in order to maintain the City's regulatory compliance with ADEQ discharge permit requirements. The existing ultraviolet disinfection equipment has been in operation since 1992, and is at the end of it's useful life. Replacement parts, including light bulbs, are no longer available from the manufacturer, and if found, are at a high price. A well-functioning ultraviolet disinfection system is vital to the successful operation of the Rio De Flag WRP. The new system will be more energy efficient, providing increased disinfection while consuming less electrical power. This ultraviolet disinfection system is a critical component of a greater treatment process that provides the City with a high quality reclaimed water product which has found many beneficial uses throughout the City and contributes to the conservation of Flagstaff's natural water resources. | |||||
Community Benefits and Considerations: | |||||
The Rio de Flag WRP ultraviolet disinfection equipment system replacement project was originally approved and funded by Council in the FY 2016 budget. | |||||
Community Involvement: | |||||
Maintaining reclaimed water quality standards is a prime benefit to the community and existing reclaimed water customers. The Project will also assist the City to meet the regulatory permit levels required by ADEQ. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Construction Contract | ||
Contract Exhibit A | |||
Contract Exhibit B |
8.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2018-07: A resolution of the Flagstaff City Council approving an Intergovernmental Agreement for Inmate Work. (IGA with the State of Arizona Department of Corrections, on behalf of Arizona State Prison Complex-Winslow) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2018-07 by title only
2) City Clerk reads Resolution No. 2018-07 by title only (if approved above) 3) Adopt Resolution No.2018-07 |
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Executive Summary: | |||||
The Management Services Division recommends that the City Council enter into an intergovernmental agreement (IGA) with the Arizona Department of Corrections for inmate work crews to perform acceptable tasks with the City of Flagstaff. The City has a need for a labor force to support its landfill assignments, weed abatement, street maintenance, snow removal, trash collection, grounds maintenance, building maintenance, vehicle maintenance, physical plant maintenance, public works assignments, plumbing, carpentry and electrical, and forest maintenance at various locations mutually agreed upon between the City and the AZ Department of Corrections. The Arizona State Prison Complex-Winslow (Department) has indicated they would like to continue this mutually beneficial program with the City of Flagstaff. |
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Financial Impact: | |||||
The City is required to pay for inmate labor ad the rate of fifty cents per hour, to include approved extra hours, if applicable as authorized by the Department. To pay for Correctional Officer supervision of inmate work crews under this IGA, including overtime as requested and approved by City. In addition, payment for inmate labor and Correctional Officer labor and overtime, if applicable, the City shall pay the Department for transportation costs at the State prevailing rate per mile for distance traveled by each Department transportation vehicle to and from the work site(s). The City is required to provide necessary tools/equipment, sanitary facilities and any special clothing required to accomplish work assignments. In addition, the City needs to appoint a work crew leader who may provide both technical and job supervision as necessary. This is budgeted in FY 2018 in the amount of $70,000, in account number 211-06-165-0631-0-4191. |
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Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No, however in 2013 the City did enter into a contract # 130043DC with the AZ Department of Correction for such services and the contract is now nearing expiration on February 10, 2018. The contract exceeds $50,000. In addition, because it is an intergovernmental agreement, ARS 11-952(F) requires, at a minimum, a resolution for the intergovernmental agreement to be approved by Council. | |||||
Options and Alternatives: | |||||
- Approve the IGA for Inmate work. - Do not approve the IGA and the labor would then need to be provided by City staff. |
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Community Involvement: | |||||
Inform. | |||||
Attachments: | 18-037-23 Inmate Work Contract-IGA | ||
Res. 2018-07 |
8.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval: 2018 FAA Passenger Facility Charge (PFC) Application | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the 2018 FAA Passenger Facility Charge (PFC) application and authorize the City Manager to make non-substantive adjustments as necessary to address FAA requests.
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Executive Summary: | |||||
Authorize the notification to the Federal Aviation Administration (FAA) of the Flagstaff Airport’s intent to impose the current PFC in the amount of $4.50 per enplanement for the City match for multiple projects, as attached herein, for a total of $713,623. | |||||
Financial Impact: | |||||
The City has numerous Airport capital projects planned with the Federal Aviation Administration and will initiate, and in many cases complete these projects within 5 years (FY 2019 - FY 2023). The City's share of these projects is projected to be $713,623. Utilizing PFCs for the City's match on these projects would help reduce the annual General Fund transfer to the Airport Fund. Based on the airport’s enplanement projections, the estimated time to recover the total City match of $713,623 is by April 1, 2021. The project costs, once recognized will have the PFCs applied against the required City match. If any of the projects change or projects are deleted, the City would initiate an ammendment process as outline by FAA PFC regulations. | |||||
Policy Impact: | |||||
There are no anticipated policy impacts. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
This request is not associated with a specific Council goal, however is directly accountable to the standards of sound fiscal practices and effective financial management of the organization. | |||||
Has There Been Previous Council Decision on This: | |||||
1. June 16, 2009 - Approval for PFC collections in the amount of $1,157,023. 2. February 9 & 10, 2012 - Budget Retreat. Direction to pursue an increased PFC level. 3. June 5, 2012 - Approval for increased PFC level of $4.50 per enplanement from $3.00 per enplanement. 4. May 19, 2015 - Approval for PFC collections in the amount of $588,713. |
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Options and Alternatives: | |||||
Option 1: Approve as presented. This option continues the $4.50 charge per enplanement for passengers boarding at the Pulliam Airport. Option 2: Disapprove. This option would reduce the PFC revenues used to offset the City's match on capital projects and require the General Fund to increase revenue transfers for funding the Airport Capital Plan. PFCs are collected by most airports which use FAA grant funding. |
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Background and History: | |||||
The Passenger Facility Charge (PFC) Program allows the collection of PFC fees, up to $4.50, for every enplaned passenger at commercial airports controlled by public agencies. Airports use these fees to fund FAA approved projects that enhance safety, security, or capacity; reduce noise; or increase air carrier competition. The Airport must submit a PFC application to the FAA to obtain authorization for imposition and use of PFC revenue for a specific eligible project. To qualify for the $4.50 PFC fee, the FAA requires we meet the following criteria:
The City is applying under the Streamlined PFC Application Procedures for Non-Hub Airports. The Streamlined Procedures may not be available at the exact time this application is presented to the FAA, in which case, the full PFC Application will be submitted. In January 1991, the City Council approved the use and collection of PFC revenue to pay for a portion of the Terminal Building and associated infrastructure. The City had been collecting $3.00 per enplanement PFC since 1992. In 2012, the PFC level was increased to $4.50 per enplanement. The City of Flagstaff has a history of authorizations from the FAA from November 1, 2015 through today. The funding has totaled $808,501 which will be fully collected by July 1, 2018. This application requests a new authorization to collect PFCs totaling $713,623. As the FAA has not yet approved the application, there is a possibility that minor changes might be requested regarding the application. Changes might include: presentation changes, removal of a specific future project in the event additional environmental studies are required, or some other FAA request as a part of this submission. Due to this possibility, it is requested that the City Manager be granted authority to sign any such changes without returning to Council for approval. All changes are strictly restricted to reimbursement of PFC expenditures by the City of Flagstaff. |
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Key Considerations: | |||||
With the permission of the FAA, the City continues to collect PFCs while this application process is finalized. We have until March 1st to have the documentation approved by the FAA to continue to collect PFCs. Any funds collected, at this time, are placed in a restricted, interest bearing account. Upon FAA approval, the City moves 100% of the authorized funds into the unrestricted account for PFCs. Any funds obtained via PFCs reduces the Airport's burden on the General Fund. | |||||
Community Benefits and Considerations: | |||||
In the event this agenda item is declined, the City's General Fund will need to provide the City match for the Airport capital projects. | |||||
Community Involvement: | |||||
This action allows the Airport to continue to collect PFC revenue which is used to help pay for Airport capital projects and reduce the General Fund contribution. |
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Expanded Options and Alternatives: | |||||
Inform. The City is required as part of the application process, to provide written notice to the Air Carriers and hold a consultation Meeting with the Air Carriers. This meeting occurred on January 22, 2018 at 10:30 AM in the City Hall East Wing Conference Room. No airlines took the opportunity to call into the meeting or attend. |
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Attachments: | FY19-FY23 FLG FAA ACIP | ||
PFC Application and Attachements |
12.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Possible Adoption of Ordinance No. 2018-10: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately 1.502 acres of real property generally located at 3051 W Shamrell Boulevard from the Research and Development (RD) zone to the Highway Commercial (HC) zone for the development of an Automotive Service Station with Convenience Store. (Swift Travel Center Direct to Ordinance Zoning Map Amendment) | |||||
STAFF RECOMMENDED ACTION: | |||||
At the February 6, 2018 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2018-10 by title only for the first time 3) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) At the February 20, 2018 Council Meeting: 4) Read Ordinance No. 2018-10 by title only for the final time 5) City Clerk reads Ordinance No. 2018-10 by title only (if approved above) 6) Adopt Ordinance No. 2018-10 |
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Executive Summary: | |||||
A Direct to Ordinance Zoning Map Amendment request for approximately 1.502 acres located at 3051 W Shamrell Boulevard from the Research and Development (RD) zone to the Highway Commercial (HC) zone for the development of an Automotive Service Station with Convenience Store. Please see the attached vicinity map for location. The Flagstaff Planning & Zoning Commission conducted a public hearing to consider the zoning map amendment request on January 10, 2018. The Commission voted (6-0) to forward the request with a recommendation of approval with conditions. |
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Financial Impact: | |||||
No financial impacts are anticipated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts from this Direct to Ordinance Zoning Map Amendment. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals: Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Goals Strategic priority #3: Foster a resilient and economically prosperous city Regional Plan: A complete analysis of the regional plan goals and policies can be found in the attached project narrative and memorandum from the Comprehensive Planning Manager, Sara Dechter. |
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Has There Been Previous Council Decision on This: | |||||
There have been no recent council actions on this property. | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with modified conditions, or deny the ordinance. | |||||
Background and History: | |||||
Tract 5B of the Pulliam Airport Airpark, Unit 2 Amended is owned by the City and has been developed under a long-term lease to Pulliam V LLC., who has held the lease since the late 1990's. Currently, the property consists of four separate buildings, which primarily house office and research uses. The proposed automobile service station portion of tract 5B, the area to be rezoned, is being subleased to Swift Travel Center. This application is for a Direct to Ordinance Rezoning with a Site Plan, which is discussed in detail in Section 10-20.20.040 of the Zoning Code, which is a rezoning request that is conditioned to a site plan reviewed and approved by the City's Inter-Division Staff (IDS). This process will allow the applicant to proceed onto civil and building permit review if the rezoning application request is approved by Council. Development of the site consists of a 4,746 square foot single-story convenience store. The main entrance faces east on Shamrell Boulevard and parking is located between the store and the canopy that cover the five gasoline pumping stations. Two vehicle access points from Shamrell Boulevard are proposed. The site is located within the Resource Protection Overlay (RPO). Electric charging stations are to be located at the southern side of the store building, and a future compressed gas (CNG) pump station is anticipated and proposed to be in the northeasterly corner of the parking area. |
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Key Considerations: | |||||
A traffic impact analysis was not required for this application and no offsite improvements are being required of this development. The northerly access point onto the site has been designed to only facilitate right-in traffic. To exit the site, traffic must use the southerly access driveway. The Water Services Division reviewed the proposed development and determined that there will be no significant impact to either water or sewer infrastructure off-site as a result of this project. Water is provided to the site from an existing 12-inch main located within Shamrell Boulevard. A private sewer line will be extended from the adjacent business park to serve this site. The site and surrounding development are all serviced with a regional detention basin which is located south of this site. The original Drainage Impact Analysis performed for the subdivision anticipated impervious surface at this location and no additional expansion of the basin has been required. |
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Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning & Zoning Commission Staff Report, dated January 10, 2018. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning & Zoning Commission and the City Council are conducted in conjunction with requests for rezoning. In accordance with State statute, notice of public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 300 feet of the site. The applicant held a public information meeting on July 10, 2017. No one from the public attended the meeting. As of the preparation of this report staff has not received any comments regarding this application. |
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Attachments: | Vicinity Map | ||
Planning & Zoning Commission Report | |||
Project Narrative | |||
Comprehensive Planning Memo | |||
Citizen Meeting Summary | |||
Site Plan | |||
Landscape Plan | |||
Color Elevations 1 | |||
Color Elevations 2 | |||
Ord. 2018-10 | |||
Property Legal Description |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-09: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code by amending Title 7, Health and Sanitation, Chapter 7-04-001-0006, Regulations, to add provisions regarding the submittal of a Materials Management Plan in conjunction with a Site Plan Application for New or Expanded Non-Residential or Multi-Family Developments; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the February 6, 2018 Council Meeting:
1) Read Ordinance No. 2018-09 by title only for the first time 2) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) At the February 20, 2018 Council Meeting: 3) Read Ordinance No. 2018-09 by title only for the final time 4) City Clerk reads Ordinance No. 2018-09 by title only (if approved above) 5) Adopt Ordinance No. 2018-09 |
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Executive Summary: | |||||
In an effort to allow for the efficient collection and storage of solid waste, glass, bulk waste, seasonal bulk waste related to move-in and move-out, and including, but not limited to, recyclable materials, Staff has proposed updates to Title 7 of the Flagstaff City Code (Solid Waste Code). The updates would require all new non-residential or multi-family development and any expansion of a non-residential or multi-family building that constitutes a 25-percent increase in either gross floor area, seating capacity, or dwelling units to produce a Materials Management Plan as part of the development application process. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
The proposed changes to the Solid Waste Code impact the development review process by requiring that developers produce a Materials Management Plan that will allow staff to consider and provide feedback on how waste is collected and stored at new or expanded non-residential or multi-family developments. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
CLIMATE CHANGE: Take meaningful climate change action. Actively manage and protect all environmental and natural resources. ENVIRONMENTAL AND NATURAL RESOURCES: Actively manage and protect all environmental and natural resources.
Policy E&C.1.4. Maintain air quality through pursuit of non-polluting industry and commercial enterprises. Policy E&C.2.1. Encourage the reduction of all energy consumption, especially fossil-fuel generated energy, in public, commercial, industrial, and residential sectors. Policy E.1.3. Empower all community members to make smarter energy choices through education and incentives. Goals CD.1. Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including maintenance and enhancement of existing infrastructure. Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. The Rethink Waste Plan was adopted on October 17, 2017. The Rethink Waste Plan establishes a framework for institutionalizing a new approach to managing the City’s waste and materials, known as materials management. The Rethink Waste Plan guides City staff over the next three (3) years in implementing the most cost-effective initiatives that will empower the community to be resourceful and reduce waste. | |||||
Options and Alternatives: | |||||
Option A. Adopt Ordinance 2018-09 as submitted. Option B. Recommend changes to Ordinance 2018-09. Option C. Not adopt Ordinance 2018-09 and not require a Materials Management Plan as part of the development application process. |
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Background and History: | |||||
Currently, 90% of the waste collected at non-residential and multi-family properties is sent to the landfill. This conflicts with the goals of the Rethink Waste Plan. Staff proposes adoption of the amendments to the Solid Waste Code to require that developers address the efficient collection and storage of waste when building new or expanding non-residential and multi-family properties. | |||||
Key Considerations: | |||||
Requiring a Materials Management Plan to be considered by staff during the Community Development Site Plan phase will ensure that developers plan for efficient infrastructure for collecting and storing solid waste, glass, bulk waste, seasonable bulk waste related to move-in and move-out, and including, but not limited to, recyclable materials. | |||||
Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
Some non-residential and multi-family developments have insufficient methods for collecting and storing waste. The proposed changes to the Solid Waste Code require developers of all new non-residential and multi-family developments and any expansion of a non-residential and multifamily building that constitutes a 25-percent increase in either gross floor area, seating capacity, or dwelling units submit a Materials Management Plan to ensure sufficient methods for collecting and storing waste. | |||||
Expanded Options and Alternatives: | |||||
CONSULT: To get a better idea of community opinions on waste and recycling, staff surveyed the community through the Flagstaff Community Forum in August 2017. Of the 236 responses, 95% felt it was extremely or very important that all residents have access to recycling. 89% supported a City goal of achieving zero waste. |
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Attachments: | Ord. 2018-09 | ||
Solid Waste Code Amendment Presentation |
13.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-11: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately 2.09 acres of Real Property at the Southwest corner of Locket Road and Fanning Avenue, Assessor parcel number 108-05-003B for Affordable Housing, providing for severability, delegation of authority, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the February 6, 2018, Council Meeting:
1) Read Ordinance No. 2018-11 by title only for the first time 2) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) At the February 20, 2018, Council Meeting: 3) Read Ordinance No. 2018-11 by title only for the final time 4) City Clerk reads Ordinance No. 2018-11 by title only (if approved above) 5) Adopt Ordinance No. 2018-11 |
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Executive Summary: | |||||
City Staff is requesting authority to acquire 2.09 acres of real property (the Property) located at the southwest corner of Lockett Road and North Fanning Drive, Assessor parcel number 108-05-003B, for the purpose of furthering Council's Goal of Affordable Housing. Council will have an opportunity to review and approve a real estate purchase and sale agreement for the Property on February 20 or at a following public meeting. | |||||
Financial Impact: | |||||
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Policy Impact: | |||||
This Ordinance No. 2018-11 furthers Council's identified affordable housing goals. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Affordable Housing-Support development and increase the inventory of public and private affordable housing for renters and home-owners throughout the community. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve Ordinance No. 2018-11 and authorize the acquisition of 2.09 acres for Affordable Housing. 2. Do not approve Ordinance No. 2018-11. |
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Background and History: | |||||
The City Council has identified Affordable Housing in the 2017-2019 Council Goals. Staff has been working to identify properties that the City may acquire or develop to achieve Council's Goal. Staff has identified a 2.09 acre parcel of land (the Property) at the Southeast corner of Lockett Road and North Fanning Drive, Assessor parcel number 108-05-003B, to include in the City's property inventory for Affordable Housing. The Property is zoned High Density Residential. The Property is currently undeveloped. The Property is located north of Siler Homes, a 128 unit Low Income Public Housing development, owned by the City of Flagstaff and managed within the Housing Section. A legal description of the Property is being obtained and will be available prior to purchase. |
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Key Considerations: | |||||
Approving Ordinance No. 2018-11 will give staff authority to acquire the Property for Affordable Housing as required by City Charter. The Property is contiguous with a portion of the north side of the Siler Homes Low Income Public Housing development and future development of housing units will lead to administrative efficiencies, given the location of the main Housing Office on the adjacent parcel. The property will be planned to fit into the neighborhood and take transportation needs along Lockett /Fanning into consideration. The existing zoning of High Density Residential allows development of multi-family housing, and ultimately further Council’s goal of increasing the number of affordable rental units. Preliminary calculations estimate that the existing zoning will allow the development of between 21 and 46 units, although actual units possible are dependent on the site planning process. |
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Community Benefits and Considerations: | |||||
The identified source of funds for this acquisition is the "Land Acquisition" account within the Housing Section's budget. The current balance in the account is $445,000. The Budget Team has approved funding for the difference between the agreed upon sale price (including associated costs) and the balance in the account. While this purchase exhausts the funds in this account, this property, given its location, is a key piece in the larger picture of increasing affordable housing units in Flagstaff. Account Number: 021-05-106-0364 |
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Community Involvement: | |||||
Increase affordable housing units for Flagstaff residents. | |||||
Expanded Options and Alternatives: | |||||
While there has not been any community involvement directly regarding the acquisition of this particular property, the need for affordable housing in Flagstaff is well documented. Both the community as a whole and the surrounding neighborhoods will have the opportunity for input in the planning of the use of this property for affordable housing. | |||||
Attachments: | Overview Map | ||
Parcel Map | |||
Ord. 2018-11 |
13.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2018-12: An ordinance of the City Council of the City of Flagstaff authorizing the abandonment of any right-of-way in the remnant property located along the east side of South Elden Street, directing the remnant property to be combined with the adjacent City Property located at 303 South Lone Tree Road, Assessor parcel number 104-19-117, and reserving an easement for continuation of utility uses; providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the February 6, 2018, Council Meeting:
1) Read Ordinance No. 2018-12 by title only for the first time 2) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) At the February 20, 2018, Council Meeting: 3) Read Ordinance No. 2012-12 by title only for the final time 4) City Clerk reads Ordinance No. 2018-12 by title only (if approved above) 5) Adopt Ordinance No. 2018-12 |
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Executive Summary: | |||||
City Staff is requesting Council approval to abandon any excess right-of-way in the remnant property located along the east side of South Elden Street and combine with the adjacent City property located at 303 S. Lone Tree Road to create a greater buildable site for additional affordable housing units. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Regional Plan Policy: |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Background and History: | |||||
The City Planners, Engineers, Water Services and Traffic have evaluated that certain remnant property along the east side of South Elden Road and have determined the remnant is not needed nor will it be needed in the foreseeable future for right-of-way. A better use for the remnant property is to combine it with the adjacent City property thereby increasing the buildable area at 303 South Lone Tree Road. The City desires to develop 303 South Lone Tree Road for Affordable Housing. Increasing the buildable area may allow for additional affordable housing units on the site. | |||||
Key Considerations: | |||||
Combining the remnant parcel with the adjacent City property may create a greater buildable site for Affordable Housing. | |||||
Community Involvement: | |||||
More affordable housing units may be built on the adjacent City property. | |||||
Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | Map of Area to Abandon | ||
Docket 1381 Page 936 | |||
Elden Road Plat Map | |||
Ord. 2018-12 |
14.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Discussion: Review of Conditional Use Permit process and possibility of modifying the current process to have Planning and Zoning Commission make a recommendation to Council with the final decision being made by Council. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council discussion/possible direction.
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EXECUTIVE SUMMARY: | |||||
On January 16, 2018, Councilmember McCarthy brought forward a Future Agenda Item Request to discuss the possibility of having the Planning and Zoning Commission make recommendations to Council, with the final decision being made by Council with regard to Conditional Use Permits. At that time, there was support to move this item to a future agenda, and subsequently support to move it to the front of the discussion queue. | |||||
INFORMATION: | |||||
The purpose, requirements and procedures to process Conditional Use Permits (CUP) are found in Section 10-20.40.050 of the Zoning Code and attached to this summary. Conditional Use Permits are required for permitted uses that may need conditions to mitigate impacts of the use. Uses that require a CUP are identified with a “UP” in the tables for each specific zone (Chapter 10-40). The current process requires an application that is reviewed by Current Planning staff. Quite often the application includes a concept or site plan review. Once the concept or site plan is approved, indicating the proposed development complies with the development standards, the request is scheduled for a public hearing with the Planning and Zoning Commission. Staff prepares a report which either recommends approval or denial. Approvals typically include conditions which must be related to mitigating an impact. If it is determined the request has impacts that cannot be mitigated through conditions and are detrimental to the public health, safety or welfare, or incompatible with surrounding uses, the Commission can deny the request. Typical conditions may address impacts such as noise, odors, dust or traffic. A reasonable condition may be to limit the hours of operation, require special equipment or require a turn lane. The Planning and Zoning Commission makes the final decision whether to approve the request and appeals of the decision go to City Council. Staff completed research on how other cities in Arizona process CUPs. Of 55 cities, 33 have the City Council make the final decision. During 2017, the City processed 5 CUP requests and 6 CUP requests during 2016. One detail that will need to be decided, should the proposed change to the CUP process be adopted, is where appeals of a City Council decision are heard. Typically decisions by City Council are appealed to the Superior Court, however cities may also uses a Board of Adjustment or an outside hearing officer to hear appeals. Staff has attached Division 10-20.80 Procedure for Appeals. This section includes Table 10-20.80.010.A Review Authorities which details the current review authority for permit requests and also outlines the process for appeals. |
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Attachments: | Inventory | ||
CUP.Process | |||
Appeals.Process |