NOTICE AND AGENDA
A M E N D E D**
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
SPECIAL MEETING
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1. | Call to Order | |||||||
2. | Roll Call NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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3. | Consideration and Adoption of Ordinance No. 2017-32: An ordinance of the City Council of the City of Flagstaff, adjusting the salaries of future City Council members by amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code. | |||||||
RECOMMENDED ACTION: | ||||||||
At the December 12, 2017, Special Council Meeting: 1) Read Ordinance No. 2017-32 by title only for the first time 2) City Clerk reads Ordinance No. 2017-32 by title only (if approved above) At the December 19, 2017, Council Meeting: 3) Read Ordinance No. 2017-32 by title only for the final time 4) City Clerk reads Ordinance No. 2017-32 by title only (if approved above) 5) Adopt Ordinance No. 2017-32 |
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4. | Adjournment. |
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1. | Call to Order | |||||
2. |
Discussion re Reduction of the Engineering |
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3. | Review of Draft Agenda of the December 19, 2017, Regular Council Meeting.* | |||||
4. | Adjournment BUDGET RETREAT |
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1. | Call to Order |
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2. | City Council Fiscal Year 2019 Budget Retreat - Budget Priorities. | |||||
3. | Adjournment | |||||
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3.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-32: An ordinance of the City Council of the City of Flagstaff, adjusting the salaries of future City Council members by amending Section 1-07-001-0005, Salaries, of the Flagstaff City Code. | |||||
RECOMMENDED ACTION: | |||||
At the December 12, 2017, Special Council Meeting: 1) Read Ordinance No. 2017-32 by title only for the first time 2) City Clerk reads Ordinance No. 2017-32 by title only (if approved above) At the December 19, 2017, Council Meeting: 3) Read Ordinance No. 2017-32 by title only for the final time 4) City Clerk reads Ordinance No. 2017-32 by title only (if approved above) 5) Adopt Ordinance No. 2017-32 |
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Executive Summary: | |||||
In accordance with Flagstaff City Code Section 1-07-001-0005(B), pertaining to the periodic review of councilmember salaries, the City Manager has convened a five-member citizen committee comprised of the chairs of city commissions to review and provide a recommendation with respect to council members salaries. This review occurs every fourth year, before an election year. The Committee has requested, and received, salary comparisons with other cities and pertinent cost of living information. No sitting member of Council is eligible to receive any salary increase that may be voted upon but would be if he or she is re-elected to office at the next general election. This Committee met on November 16 and December 7, and approved its recommendation as follows: 1) Adjust the annual salary of the Mayor from the current $36,000 to $38,500, effective upon the beginning of the term of the new Mayor after the next general election in November of 2018. 2) Adjust the annual salaries of councilmembers from the current $24,000 to $25,500, effective upon the beginning of the terms of newly elected councilmembers after the next general election in November 2018. (Incumbent councilmembers who are in the middle of their current term of office will not be eligible to receive this salary adjustment unless re-elected to office in the general election of November 2020.) Additionally, the Committee made the following recommendations regarding the travel allowance and travel budgets of councilmembers: 1) Increase the Travel Allowance of the Mayor from the current annual amount of $2,520 to $3,000 effective July 1, 2018. 2) Increase the Travel Allowance of councilmembers from the current annual amount of $1,800 to $1,992 effective July 1, 2018. 3) Increase the City Travel Budget Account for the Mayor from the current annual amount of $2,478.57 to $4,125 effective July 1, 2018. 4) Increase the City Travel Budget Account for councilmembers from the current annual amount of $2,478.57 to $2,750 effective July 1, 2018. Recommendations 1 and 2 above are reflected in the attached ordinance; recommendations 3 and 4 will be considered during the FY2019 budget process. |
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Financial Impact: | |||||
The funds required for these council salary adjustments and increases to the council travel allowance and city travel budgets will be addressed in the City Manager's FY2019 budget recommendation. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
COUNCIL GOALS: 1) Invest in our employees and implement retention and attraction strategies. 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments. |
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Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Implement the recommendations of the citizens commission; 2) Not implement the recommendations of the citizens commission and maintain status quo. |
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Community Involvement: | |||||
Inform Consult |
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Attachments: | Ord. 2017-32 | ||||
Minutes Attachments | |||||
No file(s) attached. | |||||
2.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Discussion re Reduction of the Engineering |
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STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
On June 20, 2017, the Flagstaff City Council voted 5-2 to adopt new Engineering Fees, which became effective August 1, 2017. At the December 5, 2017, Council meeting, a Future Agenda Item Request (F.A.I.R.) from Councilmember Odegaard on a possible reduction in engineering development fees was considered by Council. One additional member of Council supported the placement of Councilmember Odegaard's F.A.I.R. on a future agenda for discussion as soon as possible. Two additional members of Council, bringing the total to four Councilmembers, supported expediting the item's placement on the next possible Council work session agenda for discussion. | |||||
INFORMATION: | |||||
Staff is developing a short presentation that will address the Cost Recovery policy decision for Engineering services and the potential impact of changing this fee recovery on the City's budget. This information will be available at the work session on December 12, 2017. Agenda items from past discussions on this issue are attached for your information. | |||||
Attachments: | 02.2017.Budget Retreat | ||||
06.2017.UserFeeAdoption | |||||
PowerPoint | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||
2.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Council Fiscal Year 2019 Budget Retreat - Budget Priorities. | |||||
STAFF RECOMMENDED ACTION: | |||||
Discuss Council Goals and set forth budget priorities for the Fiscal Year 2019 budget.
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EXECUTIVE SUMMARY: | |||||
The budget for the City of Flagstaff is the policy document that reflects the goals and objectives of the City Council. Over the course of several months the City Council meets to gather input on major budget issues prior to preparation of the budget. The December 12 retreat will be the first of three City Council budget retreats for upcoming FY 2019 budget. This special meeting is set to provide a high level financial outlook, budget team direction to staff and provide an overview of FY 2018 budgetary investments and progress on City Council Goals. The main goal of the retreat is for the City Council to provide the City Manager direction on their budget priorities for the FY 2019 budget. |
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INFORMATION: | |||||
A detailed agenda for budget retreat is attached. Here is a summary of today's discussion.
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Attachments: | Budget Retreat Agenda | ||||
Budget Retreat Presentation | |||||
Intergovernmental Priorities | |||||
Council Goals | |||||
Minutes Attachments | |||||
No file(s) attached. | |||||