DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS | |||||||
7. | LIQUOR LICENSES PUBLIC HEARINGS | |||||||
A. | Consideration and Action on Liquor License Application: Christian Otzen, "Legacy Beverage", 3825 E. Huntington Dr., Series 04 (wholesaler), New License. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Christian Otzen, "Legacy Beverage", 5660 E. Penstock, Series 04 (wholesaler), New License. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: David Hallum, Hallum Food Stores, 2205 N. 4th St., Series 09 (liquor store - all spirituous liquor), Person Transfer. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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D. | Consideration and Action on Liquor License Application: Elisa Muscarella, "Your Pie", 2619 S. Woodlands Village Blvd., Series 12 (restaurant), New License. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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8. | ROUTINE ITEMS | |||||||
A. | Consideration and Approval of Contract: Wildland Fire Hazardous Fuels (WFHF) 17-203 grant award - Observatory Mesa Fuels Reduction. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve WFHF 17-203 grant award, between AZ Dept of Forestry and Fire Management (DFFM) and City of Flagstaff, in the amount of $121,858.00.
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B. |
Consideration and Adoption of Ordinance No. 2017-29: An ordinance of the City Council of the City of Flagstaff, authorizing the City Manager or his or her designees to acquire real property or easements along the west side of Fourth Street; and establishing an effective date. (Flagstaff Urban Trail System Extension) |
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STAFF RECOMMENDED ACTION: | ||||||||
At the December 5, 2017, Council Meeting:
1) Read Ordinance No. 2017-29 by title only for the first time 2) City Clerk reads Ordinance No. 2017-29 by title only (if approved above) At the December 19, 2017, Council Meeting: 3) Read Ordinance No. 2017-29 by title only for the final time 4) City Clerk reads Ordinance No. 2017-29 by title only (if approved above) 5) Adopt Ordinance No. 2017-29 |
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C. | Consideration and Approval: First Amendment to the Purchase and Sale Agreement with Greentree Hospitality Group, Inc. (Greentree) which will extend the Site Plan Approval Period from 180 to 270 days. | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Approve the First Amendment to the Purchase and Sale Agreement which will extend the Site Plan Approval Period from 180 to 270 days. (January 9, 2018 to April 9, 2018)
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RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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9. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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10. | PUBLIC PARTICIPATION | |||||||
11. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | |||||||
12. | PUBLIC HEARING ITEMS | |||||||
A. | Public Hearing, Consideration and Adoption of Ordinance No. 2017-30: An ordinance of the City of Flagstaff amending Title 12, Floodplains of the City Code, by amending Chapter 12-02-002-00033 “Schedule of Stormwater Management Utility Service Charges and Fees” by City Council of Flagstaff, Arizona adopting the “2017 Amendments to the Flagstaff City Code, Title 12, Chapters 12-02, Stormwater Management Utility," to update Stormwater Service Charges (Rates). | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
At the December 5, 2017 Council Meeting:
1) Open Public Hearing 2) Close Public Hearing 3) Read Ordinance No. 2017-30 by title only for the first time 4) City Clerk reads Ordinance No. 2017-30 by title only (if approved above) At the December 19, 2017 Council Meeting: 5) Read Ordinance No. 2017-30 by title only for the final time 6) City Clerk reads Ordinance No. 2017-30 by title only (if approved above) 7) Adopt Ordinance No. 2017-30 |
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13. | REGULAR AGENDA | |||||||
A. | Consideration and Approval of Contract: Amendment of Intergovernmental Agreement with Summit Fire and Medical District (SFMD) | |||||||
STAFF RECOMMENDED ACTION: | ||||||||
Staff recommends amending the Intergovernmental Agreement with the Summit Fire and Medical District for Management Services to extend the agreement for a one year period. The Amendment to the agreement is for a one year period however, if a new agreement is reached this amended agreement with the extension would terminate with the adoption of a new agreement.
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B. | Consideration and Adoption of Resolution: National Park Service Fee Increases | |||||||
14. | DISCUSSION ITEMS | |||||||
A. | Office of Labor Standards Update | |||||||
15. | COUNCIL LIAISON REPORTS
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16. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about different types of support Council could give to teachers, students, school workers and administrators. | |||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a reconsideration of the Engineering Development Fees. | |||||||
17. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||||
18. | ADJOURNMENT | |||||||
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7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Christian Otzen, "Legacy Beverage", 3825 E. Huntington Dr., Series 04 (wholesaler), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 04 license allows a wholesaler to warehouse, sell and distribute all types of spirituous liquor (beer, wine, distilled spirits) to Arizona-licensed retailers. Legacy Beverage is an existing business in Flagstaff and was formally known as Northland Beverage; if approved, it will be one of the 5 active series 04 licenses in Flagstaff. Series 04 liquor licenses are a non-quota license. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a wholesale license, consideration may only be given to the applicant's personal qualifications. The deadline for issuing a recommendation on this application is December 11, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on November 15, 2017. No written protests have been received to date. | |||||
Attachments: | Legacy - Letter to Applicant | ||
Hearing Procedures | |||
Series 04 Description | |||
Legacy - PD Memo | |||
Legacy - Code Memo | |||
Legacy - Map |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Christian Otzen, "Legacy Beverage", 5660 E. Penstock, Series 04 (wholesaler), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 04 license allows a wholesaler to warehouse, sell and distribute all types of spirituous liquor (beer, wine, distilled spirits) to Arizona-licensed retailers. Legacy Beverage is an existing business in Flagstaff and was formally known as Fred Nackard Wholesale Beverage; if approved, it will be one of the 5 active series 04 licenses in Flagstaff. Series 04 liquor licenses are a non-quota license. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a wholesale license, consideration may only be given to the applicant's personal qualifications. The deadline for issuing a recommendation on this application is December 11, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on November 15, 2017. No written protests have been received to date. | |||||
Attachments: | Legacy - Letter to Applicant | ||
Hearing Procedures | |||
Series 04 Description | |||
Legacy - PD Memo | |||
Legacy - Code Memo | |||
Legacy - Map |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: David Hallum, Hallum Food Stores, 2205 N. 4th St., Series 09 (liquor store - all spirituous liquor), Person Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 licenses must be obtained through the person/location transfer of an existing license from another business. This Series 09 license is being transferred from Kelly Hallum to David Hallum. The location of the license remains the same. Hallum Food Stores is an existing business in Flagstaff; the ownership structure has changed prompting the request for a person transfer. If approved, it will be one of the 34 active series 09 liquor licenses in Flagstaff. Series 09 licenses are a quota licenses and must be obtained through a person and/or location transfer of an existing license. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a person transfer, consideration may be given to only the personal qualifications of the applicant. The deadline for issuing a recommendation on this application is December 10, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on November 15, 2017. No written protests have been received to date. | |||||
Attachments: | Hallum - Letter to Applicant | ||
Hearing Procedures | |||
Series 09 Description | |||
Hallum - PD Memo | |||
Hallum - Code Memo | |||
Hallum - Map |
7.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Elisa Muscarella, "Your Pie", 2619 S. Woodlands Village Blvd., Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Your Pie is a new restaurant in Flagstaff that is currently under construction; if approved it will be the 94th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is December 8, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on November 15, 2017. No written protests have been received to date. | |||||
Attachments: | Your Pie - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Your Pie - PD Memo | |||
Your Pie - Code Memo | |||
Your Pie - Map |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Wildland Fire Hazardous Fuels (WFHF) 17-203 grant award - Observatory Mesa Fuels Reduction. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve WFHF 17-203 grant award, between AZ Dept of Forestry and Fire Management (DFFM) and City of Flagstaff, in the amount of $121,858.00.
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Executive Summary: | |||||
The 154-acre area within the City's Observatory Mesa Natural Area (OMNA) targeted for forest treatment with this grant award is dense ponderosa pine forest, highly vulnerable to damage from wildfire. It is one of the last areas within OMNA to undergo initial thinning operations. Under current conditions, a fire in this area will easily transition into the crowns of the trees: predominate wind direction will easily transport embers into adjacent National Forest lands and/or residential neighborhoods. The OMNA is part of the Flagstaff Watershed Protection Project (FWPP), and extremely popular with recreationalists. We've engaged nearby neighborhoods and residents on various firewise outreach efforts and partnered with them on hazardous fuel reduction work for many years. General resource-management planning and community outreach efforts for the entire OMNA have been underway for the past three years. The completed area would mimic historical forest conditions by reducing overall density and creating a more open forest structure, resulting in a forest resilient to fire, insects, and drought/climate change. | |||||
Financial Impact: | |||||
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Policy Impact: | |||||
Implementation of forest treatments funded by this award will:
1. Meet council goals and regional plan (see Connection to Council Goal, Regional Plan, and/or Team Flagstaff Strategic Plan), to include Public Safety initiatives; 2. Ensure fiscal responsibility and accountability to our voters to carry out the goals of the FWPP bond initiative; 3. Address the goals of the Greater Flagstaff Community Wildfire Protection Plan (CWPP) adopted by Council in 2005; and 4. Further application of the Flagstaff Wildland Urban Interface Fire Code, adopted by Council in 2008. In addition, this funding and resulting work: 5. Promotes the State's Forest Action Plan, and 6. Advances the National Cohesive Wildland Fire Management Strategy. |
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
COUNCIL GOALS: Forest Treatments . . . Climate Change: improve/maintain forest ecosystems and positions them to better withstand change-agents such as climate change. The work on Observatory Mesa and elsewhere is science-based and a climate action-plan in operation. Water Conservation: preserve water sources and prevent long-term damage to critical watersheds. Environmental and Natural Resources: protect and sustain our natural environment, reducing catastrophic fire and post-fire flooding events and insect infestations, preserving valuable wildlife habitat, allowing for recreational ventures and business operations, and maintaining community well-being (to include public safety - first responders, residents, and visitors). Community Outreach: demonstrate need for, and solutions to, our forest health crisis, allowing us to showcase work, conduct field tours, and encourage residents to take action to protect their neighborhood, property, and home. Town and Gown: permit us to attract students to a working outdoor laboratory to conduct studies, gather information, interact with the public, and support our efforts while furthering their education and experience. Code Compliance: address requirements of the City's Wildland Urban Interface Code (2008) and demonstrate their effectiveness. REGIONAL PLAN: Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
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Has There Been Previous Council Decision on This: | |||||
Not on this specific issue/award. Council was, however, engaged in the bond issue when it was approved to be presented to the voters (summer 2012), has approved other grant awards and contracts related to FWPP, and has been kept updated on issues throughout the overall effort. | |||||
Options and Alternatives: | |||||
Three exist: 1) Approve the grant award, permitting forest treatment work to proceed as planned. This permits full-use of the grant funds and saves bond funds. 2) Pass on the award and fund the effort entirely from bond funds. This increases city costs and reduces bond funds for other FWPP required work. 3) Reject the need for forest treatments on the OMNA. This leaves the site vulnerable to damage/loss and voter desire/direction as identified in the passage of the bond (74% approval) unfulfilled. |
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Background and History: | |||||
Damage and loss of our forests from destructive wildfire and insect infestations are ever-present threats to our community. Areas that have undergone proactive forest treatments (ie – thinning, debris disposal, and/or prescribed/managed fire) are not only healthier and more resilient to damaging agents, they also provide a barrier to the spread of these agents once they do become established elsewhere. Treated areas enhance public safety, ensure infrastructure protection, and safe-guard community well-being. Within our community and immediate area, the Woody Fire (2005), Hardy Fire (2010), and Slide Fire (2014) dramatically demonstrate the value of these treatments: the Schultz Fire (2010) shows what can happen when such treatments are not in-place. | |||||
Key Considerations: | |||||
The OMNA and the forest treatments planned, as well as those that have occurred, were presented during the bond campaign leading-up to the election, as part of the overall goal, area, and effort that would occur with passage of the measure. Regardless of location or casual factor, insect infestations are always difficult to manage, and wildfires on Observatory Mesa are a challenge due to access, lack of on-site water supply, adjacent neighborhoods, and other factors. Completion of forest treatments have proven highly effective in reducing occurrence and severity of these events. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Multiple partners have been engaged in the FWPP effort since its inception, and these partnership efforts have continued throughout planned and completed work on the OMNA. Working with City Staff, DFFM was the principle author of the OMNA Forest Stewardship Plan. AZ Game & Fish Department (AZGF), US Fish & Wildlife Service (USFWS), and NAU's Ecological Restoration Institute (ERI) provided input and review. The Nature Conservancy (TNC), Greater Flagstaff Forests Partnership (GFFP), US Forest Service (USFS), private consultants, and NAU's School of Forestry (SoF) have all been engaged on the OMNA during-and-following other forest treatments. Completion of the forest treatment work funded by this grant award will protect adjacent neighborhoods, recreational opportunities, and wildlife habitat, while promoting forest resiliency and sustainability. | |||||
Expanded Options and Alternatives: | |||||
Inform – Following the 50 campaign events leading up to the bond election (Nov 2012), we have continued to work at keeping the community informed of what we are doing, and why. The Project website (www.flagstaffwatershedprotection.org) is one way: numerous news stories have also been crafted and/or otherwise reported. Impromptu and announced field trips have been conducted, most recently during the Festival of Science: OMNA stakeholder members, city staff, and Council members have also been provided tours. City staff has interacted with numerous individuals hiking, running, or biking through the area, as well as with other community members interested in the work. The OMNA Stakeholder Group and the Friends of the Rio have been briefed. Information boards have established, and continue to be maintained, where the Urban Trail crosses the site and where roads enter the parcel. Consult – We’ve worked with both AZGF and USFWS to protect habitat, with adjacent neighborhoods regarding access, the USFS regarding transportation routes, Kinder Morgan/El Paso Natural Gas and the Snowbowl regarding pipeline crossings, and DFFM regarding plans. Involve – Following treatment work on other OMNA sites, both the public and the Winter Wood For Warmth program have been engaged in removing firewood for use and distribution to area/regional residents. A few individuals who have raised issues about the work have been engaged directly by staff from ERI and volunteers from GFFP to provide a more complete understanding of the need, and the work, itself. Other City Staff, including those from Sustainability and Stormwater, have also been engaged. Community members have also been hired as seasonal Fire Dept crew members and have been engaged in conducting some of the work itself. Empower – The planned forest treatments are part of a larger effort underway in our area and throughout northern AZ. We and our many partners have been engaged for nearly two decades in this work, on various jurisdictions and site conditions, and have utilized a variety of prescriptions and approaches to ensure we have a full-suite of treatments across the greater landscape. The work to be funded by this award is based upon credible and proven science-based forest restoration and hazard fuel management standards and knowledge. It adheres to guidelines established in the Greater Flagstaff Area Community Wildfire Protection Plan (City & County - 2005), is consistent with forest treatments designed and implemented by GFFP (1999-present) and the City of Flagstaff Wildland Fire Management program (1998-present), meets the goals of the State of AZ 20-Year Strategy (2007), is consistent with the required actions identified in both the initial and final Observatory Mesa Forest Stewardship Plan (2013 and 2015, respectfully) and both the Four Forests Restoration Initiative's and the FWPP's Final Record of Decision (USFS - 2015). Further, it meets grant requirements for post-treatment conditions. |
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Attachments: | WFHF17-203 Agreement |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-29: An ordinance of the City Council of the City of Flagstaff, authorizing the City Manager or his or her designees to acquire real property or easements along the west side of Fourth Street; and establishing an effective date. (Flagstaff Urban Trail System Extension) |
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STAFF RECOMMENDED ACTION: | |||||
At the December 5, 2017, Council Meeting:
1) Read Ordinance No. 2017-29 by title only for the first time 2) City Clerk reads Ordinance No. 2017-29 by title only (if approved above) At the December 19, 2017, Council Meeting: 3) Read Ordinance No. 2017-29 by title only for the final time 4) City Clerk reads Ordinance No. 2017-29 by title only (if approved above) 5) Adopt Ordinance No. 2017-29 |
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Executive Summary: | |||||
In 2010 the City received a Transportation Enhancement Grant for the construction of the Fourth Street Trail as part of the Flagstaff Urban Trails System (FUTS). This is a federal grant administered through the Arizona Department of Transportation, and will expire June 2018. In order to construct the trail the City must first acquire property rights from private property owners adjacent to Fourth Street. Ordinance No. 2017-29 authorizes City Staff to acquire property as right-of-way or as an easement. The City of Flagstaff has identified the specific parcels of land for the extension of the Flagstaff Urban Trail along N. Fourth Street attached in Exhibit A. | |||||
Financial Impact: | |||||
In 2010 the City received federal grant money in the amount of $650,000 for a Transportation Enhancement grant for the Fourth Street FUTS Trail. The City local match is $40,000. This money will be used to construct the trail. City funds will be used for the property acquisitions needed. The project has been budgeted for FY 2018, Account No: 403-09-421-3247-5-4431 Project No: GG3247-3029 |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
Yes, Ordinance No. 2009-41 passed and adopted December 15, 2009. This Ordinance authorizes City Staff to acquire easements that have been identified in the Flagstaff Urban Trail System Master Plan. The Fourth Street FUTS trail is identified in the Master Plan. The proposed Ordinance No. 2017-29 provides a broader scope of authority to acquire specific property needed for the Fourth Street FUTS trail. | |||||
Options and Alternatives: | |||||
Approve Ordinance 2017-29 and authorize City Staff to acquire the property rights necessary for the extension of the Flagstaff Urban Trail. | |||||
Background and History: | |||||
In May 2004 the voters of the City of Flagstaff approved a bond measure for neighborhood open space and Flagstaff Urban Trail System Land acquisition in the amount of $7.6 million. In 2010 the City received a Transportation Enhancement Grant for the construction of the Fourth Street FUTS Trail. This is a federal grant administered through the Arizona Department of Transportation, and will expire June 2018. Three other roadway projects are planned along this section of Fourth Street: the City of Flagstaff and the Arizona Department of Transportation are planning a joint project to reconstruct and widen the Fourth Street Bridges over Interstate 40; the City has anticipated widening Fourth Street from a three-lane roadway to a five-lane roadway, and the City has plans to raise and reconstruct the intersection of Fourth Street and Butler Avenue. All three of these projects have been considered and taken into account when evaluating the alignment for the extension of the Fourth Street FUTS Trail. |
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Key Considerations: | |||||
The 2010 Transportation and Enhancement Grant will expire in June 2018. The City must act quickly with regards to this project and acquire the necessary property rights for the project or the City risks losing the grant funding. | |||||
Community Involvement: | |||||
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Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Ord. 2017-29 | ||
Exhibit A | |||
Presentation | |||
Overview Map |
8.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: First Amendment to the Purchase and Sale Agreement with Greentree Hospitality Group, Inc. (Greentree) which will extend the Site Plan Approval Period from 180 to 270 days. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the First Amendment to the Purchase and Sale Agreement which will extend the Site Plan Approval Period from 180 to 270 days. (January 9, 2018 to April 9, 2018)
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Executive Summary: | |||||
The City of Flagstaff entered into a Purchase and Sale Agreement (PSA) with Greentree Hospitality Group, Inc. (Greentree) after Council approved the sale of the parcel and the PSA on June 6, 2017. After the required waiting period, escrow was opened on July 13, 2017. The PSA includes contingencies that must be satisfied within defined time periods for the transaction to close escrow. Greentree has been successful in accomplishing the majority of these contingencies. One contingency that remains outstanding (Section 5.B of the PSA) provides 180 days for Greentree to receive Site Plan Approval of Phase 1 through the City's Development Review Process. This is called the Site Plan Approval Period. The intention of this contingency is to ensure that both the Buyer and Seller find the design of the intended project acceptable prior to the transaction closing. Greentree and City staff agree that all parties have been diligent in their efforts to meet the timeline requirements of the PSA and the project has been successfully approved in Concept Review. However, the complexity of the project and the site has led to the need for additional time in order to achieve the best project design possible, which is in the best interest of both parties. The final day of the Site Plan Approval Period will change from January 9, 2017 to April 9, 2017. The addition of 90 days to the Site Plan Approval Period will allow the time needed to complete the Site Plan Approval process. As the Close of Escrow for Phase 1 is defined as the tenth (10th) day following the receipt of Site Plan Approval, this will have the effect of extending the Close of Escrow as well. |
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Financial Impact: | |||||
Approval of the amendment has the financial impact of maintaining the remainder of the terms in the PSA. This will result in the City receiving funds at Close of Escrow. The purchase price is $5,576,725. There are also financial benefits to the transaction in terms of property tax, sales tax, construction sales tax, and jobs. The extension will provide additional time for the contingency period, and likely result in a delayed close of escrow, which would subsequently delay the City's receipt of the funds. Not approving the extension of the Site Plan Approval Period could lead to the cancellation of the PSA. This would leave the parcel in City ownership and prevent the City from receiving the funds agreed to as compensation for the sale. Other indirect financial considerations, such as increased property tax, jobs and sales tax would be impacted as well. |
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Policy Impact: | |||||
This action will have no policy impact.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Economic Development - Grow and strengthen a more equitable and resilient economy. | |||||
Has There Been Previous Council Decision on This: | |||||
City Council approved Ordinance No. 2017-15 and the Purchase and Sale Agreement on June 6, 2017. | |||||
Options and Alternatives: | |||||
Approval of the First Amendment to the Purchase and Sale Agreement will extend the Site Plan Approval Period from 180 to 270 days, which will allow the Buyer sufficient time to complete the Site Plan Approval process and ensure the best project possible. It will also extend the Close of Escrow by the amount of time required to complete the Site Plan Approval. Not approving the First Amendment could prevent the completion of the Site Plan Approval contingency and lead to the cancellation of the Purchase and Sale Agreement. |
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Background and History: | |||||
The Purchase and Sale Agreement (PSA) with Greentree Hospitality Group, Inc (Greentree) contracts for the sale of 32 acres of City owned land in the vicinity of the airport for $5,576,725. Phase 1 of the project includes 12.515 acres and will include a 120 room hotel, restaurant and event center, and a 15,000 square foot corporate office for Greentree's expansion into the United States market. There will be fifty (50) corporate jobs and forty (40) hotel jobs within six years. The project, at full employment, is anticipated to grow to one hundred forty (140) jobs provided by Phase 1 alone. The project was approved in Concept Design Review on November 15th. Additionally, Greentree participates with Northern Arizona University School of Hotel and Restaurant Management in a mutually beneficial partnership. |
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Key Considerations: | |||||
Approval of the First Amendment:
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Community Benefits and Considerations: | |||||
The Purchase and Sale Agreement, if fully executed:
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Community Involvement: | |||||
The Purchase and Sale Agreement, if fully executed:
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Expanded Options and Alternatives: | |||||
There has not been community involvement in the First Amendment to the Purchase and Sale Agreement, but there was involvement from the public and the Airport Commission in the initial Request for Proposals and Council actions. | |||||
Attachments: | Amendment to the PSA | ||
Executed PSA | |||
Visual Aid |
12.A.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Public Hearing, Consideration and Adoption of Ordinance No. 2017-30: An ordinance of the City of Flagstaff amending Title 12, Floodplains of the City Code, by amending Chapter 12-02-002-00033 “Schedule of Stormwater Management Utility Service Charges and Fees” by City Council of Flagstaff, Arizona adopting the “2017 Amendments to the Flagstaff City Code, Title 12, Chapters 12-02, Stormwater Management Utility," to update Stormwater Service Charges (Rates). | |||||
STAFF RECOMMENDED ACTION: | |||||
At the December 5, 2017 Council Meeting:
1) Open Public Hearing 2) Close Public Hearing 3) Read Ordinance No. 2017-30 by title only for the first time 4) City Clerk reads Ordinance No. 2017-30 by title only (if approved above) At the December 19, 2017 Council Meeting: 5) Read Ordinance No. 2017-30 by title only for the final time 6) City Clerk reads Ordinance No. 2017-30 by title only (if approved above) 7) Adopt Ordinance No. 2017-30 |
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Executive Summary: | |||||
This action adopts an ordinance increasing Stormwater service charges (rates) to $2.26 per equivalent runoff unit (ERU) for three years and then reducing the service charge to $1.76 per ERU. An equivalent runoff unit equals 1,500 square feet of impervious area on a property. A Stormwater service charge increase is necessary to adequately fund capital improvement projects contained in the Stormwater five year plan.. | |||||
Financial Impact: | |||||
The proposed service charge increases will allow Water Services to complete capital projects as outlined in the Stormwater Financial Analysis and Rate Analysis Report dated November 3, 2017. The Stormwater service charge will increase to $2.26 per equivalent runoff unit effective February 1, 2018 and remain at that level until January 1, 2021 when the rate would reduce to $1.76 per equivalent runoff unit. Estimated revenues increases based will be $386,400 in FY 2018, $724,776 in FY 2019, and $617,404 in FY 2020. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Council Goals:
Regional Plan:
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Has There Been Previous Council Decision on This: | |||||
No. However the City Council reviewed this proposal in detail at the Council Work Session on November 14, 2017. |
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Options and Alternatives: | |||||
Adopt Ordinance No. 2017-30 as proposed. Amend and adopt Ordinance No. 2017-30 and direct staff to modify the capital improvement plan and drainage maintenance program. Do not adopt Ordinance No. 2017-30 which would delay capital improvement projects and reduce the drainage maintenance program. |
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Background and History: | |||||
Over the last several years, the Rio de Flag Flood Control Project has been on hold due to lack of Federal funding to complete the final design of the project. This past spring, the United States Army Corps of Engineers (USACE) received funding to complete the design project. USACE is actively seeking to retain a firm to complete the design plans and construction documents. There is a Federal-local funding match requirement for this work. The City of Flagstaff (City) will be required to pay the USACE $1.75M upon their completion of final design. We expect they will ask for the funding summer 2018. To maintain the Stormwater Fund over the next three fiscal years, we will need to increase revenues approximately $2.0M. The Stormwater Fund does not have the capacity to fund these expenditures. Stormwater would need to eliminate the current Capital Improvement Program (CIP) for multiple years as well as reduce the drainage maintenance program. Stormwater has a current CIP budget of $600,000 per year and drainage maintenance of about $300,000 per year. This limited CIP funding is being used to fix other flooding problems throughout the City. The proposed Stormwater rate increase intends to fill the short-term funding needs for Stormwater Fund so that we can maintain the CIP and drainage maintenance, as well short-term funding for the Rio de Flag project. Therefore, to meet the short-term funding needs of this important project, a Stormwater Rate Increase is being pursued. |
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Key Considerations: | |||||
When staff developed the Stormwater Financial Plan and Rate Analysis we set forth objectives to develop a service charge (rate) structure to address the following:
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Community Involvement: | |||||
Regular service charge reviews and modifications are necessary to maintain a stable financial position for the Stormwater Utility. Service charges allow the Stormwater Utility to invest in capital improvements the address life and safety issues. | |||||
Expanded Options and Alternatives: | |||||
Involve/Inform: Staff presented the proposed service charge (rate) increase to the Water Commission on October 19, 2017. Staff presented to the Friends of the Rio de Flag during their monthly meeting on November 2, 2017. Staff presented to City Council at a Work Session on November 14, 2017. Staff will hold a Community Outreach Forum on November 29, 2017 in the Council Chambers. |
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Attachments: | Financial Plan | ||
ORD 2017-30 |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Amendment of Intergovernmental Agreement with Summit Fire and Medical District (SFMD) | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends amending the Intergovernmental Agreement with the Summit Fire and Medical District for Management Services to extend the agreement for a one year period. The Amendment to the agreement is for a one year period however, if a new agreement is reached this amended agreement with the extension would terminate with the adoption of a new agreement.
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Executive Summary: | |||||
The IGA for management services with the Summit Fire & Medical District ends at the end of this calendar year. The Council Discussion on the future of the IGA and adoption of a new agreement is anticipated within 60 days however the IGA will expire prior to Council consideration. The extension ensures that while the City is considering its desire to move forward with a new IGA, our partner, the SFMD has uninterrupted management services. This extension will ensure that in no instance the SFMD will be without a Fire Chief. | |||||
Financial Impact: | |||||
The terms of the current IGA will continue. No new costs are incurred. | |||||
Policy Impact: | |||||
No Change.
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Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: | |||||
Regional Plan ·
Council Goals Personnel: Attract and retain quality staff. Ensure Adequate Public Safety Staffing Levels. |
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Has There Been Previous Council Decision on This: | |||||
City Council authorized the IGA on November 17, 2015. | |||||
Attachments: | Summit IGA Amendment |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Office of Labor Standards Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Update only
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EXECUTIVE SUMMARY: | |||||
On November 8, 2016, City of Flagstaff voters approved Proposition 414, establishing a Flagstaff minimum wage, and on November 28, 2016 the Flagstaff City Council adopted Initiative Ordinance 2016-01 as Chapter 15-01 of the City Code, thereby formally enacting the new minimum wage law. Chapter 15-01 established an Office to implement and enforce the Chapter, and ordered that the Office establish a program to conduct education and outreach to employees and employers of the requirements and rights under the Chapter. The Office of Labor Standards (OLS), a division of the City Manager’s Office, began the compliance monitoring of Flagstaff’s minimum wage ordinance on July 1, 2017. OLS is tasked with educational outreach activities regarding employer responsibilities, employee rights, resources and referrals, and technical assistance. In addition, OLS monitors compliance of the Flagstaff minimum wage ordinance by investigating formal complaints submitted when an alleged violation has been reported. This report provides a status update on the activities of the OLS, including education and outreach activities, as well as investigations and violations. |
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INFORMATION: | |||||
Council Goals: Social Justice | |||||
Attachments: |
16.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about different types of support Council could give to teachers, students, school workers and administrators. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
|
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Vice Mayor Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
16.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a reconsideration of the Engineering Development Fees. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
|
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Odegaard has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |