WORK SESSION AGENDA
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | Roll Call
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Preliminary Review of Draft Agenda for the November 21, 2017, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
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6. | Recognition of Wildland Fuels Crew 1 | ||||||||
7. | Future of the Mogollon Public Works Yard. | ||||||||
8. | Discussion of Water Services Temporary Stormwater Rate Increase to Fund Large Capital Projects | ||||||||
9. | Discussion of the 2017 Zoning Code Amendments - Transect Code | ||||||||
10. | Discussion on Amendments to/Repeal of the Zoning Code. | ||||||||
11. | 2017 Intergovernmental Priorities Discussion. | ||||||||
12. | Review of Draft Agenda Items for the November 21, 2017, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
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13. | Public Participation | ||||||||
14. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests. |
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15. | Adjournment | ||||||||
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7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Future of the Mogollon Public Works Yard. | |||||
DESIRED OUTCOME: | |||||
Information Only.
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EXECUTIVE SUMMARY: | |||||
The City of Flagstaff Public Works operations has been utilizing the Mogollon Public Works Yards for deployment and operations of City Public Works Services. The City is currently underway in building a Core Services Facility on W. Route 66, enabling City Public Works operations to occupy this new Core Services facility in July of 2018. With the move to the new Core Services Facility, Public Works operations will be vacating the Mogollon property. Current planning efforts are underway with the Parks and Recreation Commission to prepare for the future of the property and City staff will be providing an update as to these planning efforts. | |||||
INFORMATION: | |||||
Information on the history of the Mogollon Property and the current planning efforts underway, including a discussion of the lack of a need for further legal steps to keep Mogollon property as part of Thorpe Park, will be presented on this Council Work Session of November 14, 2017. | |||||
Attachments: | Mogollon Property Discussion Presentation |
8.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Discussion of Water Services Temporary Stormwater Rate Increase to Fund Large Capital Projects | |||||
DESIRED OUTCOME: | |||||
Discussion only
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EXECUTIVE SUMMARY: | |||||
Last spring the United States Army Corps of Engineers (USACE) informed the City of Flagstaff that there is a Federal-local funding match required to continue the work on the Rio de Flag Flood Control Project. Since the Stormwater Fund is limited in its ability to provide this funding, a temporary Stormwater rate increase is being pursued. | |||||
INFORMATION: | |||||
Over the last several years, the Rio de Flag Flood Control Project has been on hold due to lack of Federal funding to complete the final design of the project. This past spring, the United States Army Corps of Engineers (USACE) received funding to complete the final design. They are actively seeking to retain a design firm to complete the final plans and construction documents. There is a Federal-local funding match requirement for this work. USACE notified City staff earlier this year that based on the funding calculations; the City will be required to pay the USACE $1.75M sometime next summer. The Stormwater Fund does not have the capacity to fund these expenditures. Stormwater would need to eliminate the current Capital Improvement Program (CIP) for multiple years as well as eliminate most of the drainage maintenance program. CIP budget of $600,000 per year and drainage maintenance is about $300,000 per year. This limited CIP funding has been used to fix other flooding problems throughout the City. This proposed temporary Stormwater rate increase is intended to fill the short-term funding needs for Stormwater Fund so that we can maintain the CIP and drainage maintenance as well as the Rio de Flag project. Therefore, to meet the short-term funding needs of this important project a temporary Stormwater Rate Increase is being pursued. Water Services and Management Services staff worked on a financial plan and rate analysis to determine what temporary rate increase would be necessary to keep the Stormwater Fund CIP and drainage maintenance as currently planned. Stormwater rates are based on an equivalent runoff unit (ERU) which equates to 1,500 square feet of impervious surface area on a property. Staff is proposing a temporary rate increase to $2.26 per ERU starting February 1, 2018 and remaining in effect until January 1, 2021 when the rate will revert to $1.76 per ERU. In January 2018, Council will have a discussion with staff about funding the City contribution for the Rio de Flag construction, which estimated to be $36M. Staff will provide recommendations for the overall project funding with a consideration to put a measure on the ballot the fall 2018. |
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Attachments: | Financial Plan | ||
Power Point |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Discussion of the 2017 Zoning Code Amendments - Transect Code | |||||
DESIRED OUTCOME: | |||||
Discussion only. Staff will present the Planning Commission recommendation and answer questions.
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EXECUTIVE SUMMARY: | |||||
Planning Commission Recommendation - Approval
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INFORMATION: | |||||
The Zoning Code was adopted by the City Council on November 1, 2011, to replace the former Land Development Code. A key difference between the Zoning Code and the Land Development Code was the inclusion of a development option utilizing Transect zoning, which is only available to those properties within the established Downtown Regulating Plan area. A map depicting the Downtown Regulating Plan area is attached for reference. Since its adoption, approximately 10 projects have been developed/approved under Transect zoning. Based on some recent development, the City Council, along with a citizen petition, have requested that the Transect zoning standards be analyzed and amendments considered that will more adequately integrate new development, especially Commercial Block buildings into existing neighborhood be considered. Since the 2011 adoption of the Zoning Code, the following amendments have been reviewed by the Planning and Zoning Commission and adopted by the City Council:
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Attachments: | Downtown Regulating Plan | ||
PZC Recommendation - Approval | |||
PZC Recommendation - Denial |
10.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Discussion on Amendments to/Repeal of the Zoning Code. | |||||
DESIRED OUTCOME: | |||||
Discussion and possible direction on future amendments to and/or repeal of certain sections of the Zoning Code.
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EXECUTIVE SUMMARY: | |||||
A discussion on possible amendments to the Zoning Code, including the repeal of certain sections of the code. Any amendment to the Zoning Code, including the repeal of entire sections or individual provisions, must be processed in accordance with Section 10-20.50 of the Zoning Code. Once an application has been filed, this process includes, at a minimum, two hearings before the Planning Commission and two hearings before the City Council. |
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INFORMATION: | |||||
Regional Plan Goals and Policies Without knowing what the specific amendments and/or repeal entail, identifying applicable Regional Plan Goals and Policies is difficult. Once amendments are identified, a Regional Plan analysis will be conducted. Council Goals Building and Zoning/Regional Plan - Revise the zoning code to remove ambiguities, and ensure it is consistent with community values and the regional plan. Team Flagstaff Strategic Plan Strategic Priority 3 - Foster a resilient and economically prosperous city. |
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Attachments: |
11.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE | |||||
2017 Intergovernmental Priorities Discussion. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Discussion.
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EXECUTIVE SUMMARY: | |||||
On October 24, 2017, the City Council received an update to the Intergovernmental Priorities and began the process of providing edits to the document. Staff has received additional comments from the Council and is bringing the document back for further discussion. Minor comments to the existing priorities are highlighted in red, new comments that are more substantive are highlighted in blue and deletions are crossed out. It was also suggested that the Tribal Priorities be transferred to the Council Goals document. Upon approval of City Council and pending any additional changes, staff will bring the finalized document back to the City Council at its November 21, 2017, meeting for final adoption. | |||||
INFORMATION: | |||||
Council Goals: 1) Invest in our employees and implement retention and attraction strategies. 2) Ensure Flagstaff has a long-term water supply for current and future needs. 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 4) Explore and adopt policies to lower the costs associated with housing to the end user. 5) Develop and implement guiding principles that address public safety service levels through appropriate staffing levels. 6) Relieve traffic congestion throughout Flagstaff. 7) Address key issues and processes related to the implementation of the Regional Plan. 8) Improve effectiveness of notification, communication, and engagement with residents, neighborhoods and businesses and about City services, programs, policies, projects and developments. 9) Foster relationships and maintain economic development commitment to partners. 10) Decrease the number of working poor. 11) Ensure that we are as prepared as possible for extreme weather events. |
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Attachments: | 2017 Intergov Priorities |