FINAL AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Combined Special Meeting/Work Session of May 30, 2017; Special Council Meeting of July 7, 2017; City Council Regular Council Meeting of August 15, 2017; Regular Council Meeting of August 21, 2017; and the Special Meeting (Executive Session) of August 29, 2017. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Parks and Recreation Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring August 2018.
Make three appointments to terms expiring August 2020. |
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B. | Consideration of Appointments: Beautification and Public Art Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring June 2019.
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C. | Consideration of Appointments: Citizens' Transportation Tax Commission | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make 14 appointments to terms expiring March 2018.
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8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: John Phillips, Flagstaff Liquor, 1700 East Route 66, Series 09 (liquor store - all spirituous liquor), Person and Location Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of License Agreement: Between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA) which outlines the responsibilities for both parties including the rental of ice time from the City of Flagstaff Jay Lively Activity Center. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $69,000.
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10. | ROUTINE ITEMS | ||||||||
A. | Consideration and approval of Grant Application and Acceptance: U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant in the amount of $21,324.00. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the submission of a Grant Application and authorize acceptance upon award for the U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) for the amount of $21,324.00; grant funding will be used to pay for Flagstaff Police officer overtime and for the Sheriff's Office to purchase radio channel recording equipment and two mobile radios for use in patrol vehicles.
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B. | Consideration and Approval of Intergovernmental Agreement: Between the City of Flagstaff and Coconino County for submission of a grant application and approval upon award of the U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance (JAG) Grant. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Intergovernmental Agreement (IGA) with Coconino County for the Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant in the amount of $6,397.00 for the County to utilize for the purchase of two vehicle radios and recording equipment which aids in diagnosing communication issues.
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C. | Consideration and Adoption of Ordinance No. 2017-26: An ordinance Amending the Employee Handbook of Regulations by approving changes relating to appropriate salary of employees upon hiring or promotion, reclassification, and rezones. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the September 5, 2017, Council Meeting:
1) Read Ordinance No. 2017-26 by title only for the first time 2) City Clerk reads Ordinance No. 2017-26 by title only (if approved above) At the September 19, 2017, Council Meeting: 3) Read Ordinance No. 2017-26 by title only for the final time 4) City Clerk reads Ordinance No. 2017-26 by title only (if approved above) 5) Adopt Ordinance No. 2017-26 |
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D. | Consideration and Approval of Grant Agreement: Between the City of Flagstaff and the Arizona Department of Transportation for the Flagstaff Airport, Runway 3/21 Mill and Overlay Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Grant Agreement with the Arizona Department of Transportation (ADOT) Multimodal Planning Division Aeronautics Group in the amount of $387,332 for the Runway 3/21 Mill and Overlay Project; grant will match the City's costs associated with the project.
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E. | Consideration to Reject All Proposals: Sale or Lease of 303 Lone Tree Road RFP #2017-10 | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Reject all proposals as submitted for the Request for Proposals (RFP) #2017-10, Sale or Lease of 303 Lone Tree Road property.
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F. | Consideration and Adoption of Resolution No. 2017-24: A resolution of the Flagstaff City Council adopting Notice of Intention to increase Reclaimed Water Rates or Rate Components, Fees of Service charges and establishing a date for a public hearing on the proposed changes for November 7, 2017. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-24 by title only
2) City Clerk reads Resolution No. 2017-24 by title only (if approved above) 3) Adopt Resolution No.2017-24 |
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G. | Consideration and Adoption of Resolution No. 2017-32: A resolution of the Flagstaff City Council adopting Notice of Intention to increase Stormwater Rates or Rate Components, Fees of Service charges and establishing a date for a public hearing on the proposed changes for December 5, 2017. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-32 by title only
2) City Clerk reads Resolution No. 2017-32 by title only (if approved above) 3) Adopt Resolution No.2017-32 |
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H. | Consideration of Resolution No. 2017-29: A resolution authorizing the Second Amendment to the Rio Homes Development Agreement between the City of Flagstaff and AZNORTH Development, Inc. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-29 by title only.
2) City Clerk reads Resolution No. 2017-29 by title only (if approved above). 3) Adopt Resolution No. 2017-29. |
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL
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12. | PUBLIC PARTICIPATION | ||||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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14. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2017-31: A resolution of the Flagstaff City Council urging the United States Congress to pass carbon fee and dividend legislation. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-31 by title only
2) City Clerk reads Resolution No. 2017-31 by title only (if approved above) 3) Adopt Resolution No.2017-31 |
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B. | Consideration and Approval of Preliminary Plat: Request from AZNorth Development for Trails End Mesa Estates, a 30-unit single-family residential subdivision on 5.54 acres in the R1, Single-Family Residential zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission recommends (6-0 vote) the City Council approve the preliminary plat with the conditions shown in the Executive Summary, below.
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15. | COUNCIL LIAISON REPORTS | ||||||||
16. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion on the use of the City Hall temporary flag pole consistent with City Council goals. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova and Vice Mayor Whelan to place on a future agenda a discussion on whether future agreements should be conveyed through a property negotiation (easement approved by Council) or an administrative action (license approved by the City Manager); license agreements vs. non perpetual easements for Observatory Mesa and Picture Canyon. | ||||||||
17. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
18. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Combined Special Meeting/Work Session of May 30, 2017; Special Council Meeting of July 7, 2017; City Council Regular Council Meeting of August 15, 2017; Regular Council Meeting of August 21, 2017; and the Special Meeting (Executive Session) of August 29, 2017. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Combined Special Meeting/Work Session of May 30, 2017; Special Council Meeting of July 7, 2017; City Council Regular Council Meeting of August 15, 2017; Regular Council Meeting of August 21, 2017; and the Special Meeting (Executive Session) of August 29, 2017.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOALS: COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Attachments: | 05.30.2017.CCSM.Minutes | ||
07.07.2017.CCSM.Minutes | |||
08.15.2017.CCRM.Minutes | |||
08.21.2017.CCSMWS.Minutes | |||
08.29.2017.CCSMES.Minutes |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Parks and Recreation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring August 2018.
Make three appointments to terms expiring August 2020. |
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Executive Summary: | |||||
The Parks and Recreation Commission consists of seven (7) citizen members. The Parks and Recreation Commission makes recommendations to the Council regarding City parks and recreational programs, the annual budget and capital improvements for the Parks and Recreation Divisions. There is currently one vacant seat available and the terms of Mr. Hammersley, Mr. Kaupisch and Mr. Stratton expired at the end of August. All three existing members are eligible and interested in reappointment. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are five applications on file for consideration by the Council, they are as follows: Tim Behrens (new applicant) Charles Hammersley (current commissioner) Adam Kaupisch (current commissioner) James Kennedy (new applicant) Jim Stratton (current commissioner) In an effort to reduce exposure to personal information the commission roster, applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Barotz, Councilmember Odegaard, Councilmember Overton and Councilmember McCarthy. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint four Commissioners: By appointing four members at this time, the commission will be at full membership and able to continue to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | P&R Authority |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Beautification and Public Art Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring June 2019.
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Executive Summary: | |||||
The Beautification and Public Art Commission consists of seven citizens, and recommends expenditures from the BBB beautification fund and public art portion of arts and science fund. It studies and recommends community beautification projects ranging from landscaping and irrigation, signs and billboards, buildings, streetscapes, gateways, the purchase and installation of public art projects within beautification projects, property acquisition for beautification and/or public art and neighborhood-initiated projects, to mention a few. There is currently one vacant seat available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are three applications on file for consideration by the Council, they are as follows: Joel Fritzler (new applicant) David Fueger (new applicant) Sue Rummel (new applicant) Please note that Mr. Fritzler has also applied for the Citizens' Transportation Tax Commission; he may only serve on one commission at a time. Should he be appointed to BPAC, his name could not be considered for the CTTC. In clarifying this for Mr. Fritzler, he has indicated that his first choice is BPAC. In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Overton. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing a member at this time, the Beautification and Public Art Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | BPAC Authority |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||||||||||||||
Consideration of Appointments: Citizens' Transportation Tax Commission | |||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||
Make 14 appointments to terms expiring March 2018.
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Executive Summary: | |||||||||||||||||||||||||||||||||||||||
The Citizens' Transportation Tax Commission will consist of fifteen voting members; fourteen citizens appointed by the City Council and one at-large representative from the Transportation Commission. The Commission will serve as an ad hoc, temporary, advisory board to make recommendations to Council with respect to the possible renewal of the transportation tax at the November 2018 general election, or with respect to any other recommended tax rate to fund public transportation projects. As this is a new commission, there are currently 14 seats available. The Transportation Commission appointed Commissioner Julie Leid as the Transportation Commission Representative with Commissioner Gary Robbins serving as backup. With 14 appointments occurring simultaneously, Council may wish to consider discussing the appointments in Executive Session to avoid discussion outside of a public meeting and duplication of appointments. There are 34 applications on file for consideration by the Council, they are as follows:
Please note that Joel Fritzler has also applied for the Beautification and Public Art Commission; he may only serve on one commission at a time. Should he be appointed to BPAC, his name could not be considered for the CTTC. In clarifying this for Mr. Fritzler, he has indicated that his first choice is BPAC. Also note that Robert Mullen is a currently seated Transportation Commission member; his term expired in July but he has remained serving due to another vacancy on the Commission and a delay in new appointments because of a lack of applications. According to the Board and Commission Members' Rules and Operations Manual he is eligible to apply for another commission and if appointed his service would immediately end on the Transportation Commission. In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. To maintain the randomness of Councilmember appointments the appointment assignment list will be repeated so that each Councilmember is able to make two appointments. COUNCIL APPOINTMENT ASSIGNMENT: Vice Mayor Whelan, Councilmember Odegaard, Councilmember Putzova, Mayor Evans, Councilmember Barotz, Councilmember McCarthy and Councilmember Overton. |
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Financial Impact: | |||||||||||||||||||||||||||||||||||||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||||||||||||||||||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||||||||||||||||||||
None. | |||||||||||||||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||||||||||||||||||||||||||||||||||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||||||||||||||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||||||||||||||
None. | |||||||||||||||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||
1) Appoint 14 Commissioners: By appointing members at this time, the Citizens' Transportation Tax Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||||||||||||||||||||||||||||||||||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.
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Expanded Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||
INFORM: The vacancies were posted on the City's website and multiple social media posts were made. An article was printed in the Arizona Daily Sun along with a printed advertisement calling for members. Additionally, outreach was done through the online community forum and through word of mouth. | |||||||||||||||||||||||||||||||||||||||
Attachments: | CTTC - Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: John Phillips, Flagstaff Liquor, 1700 East Route 66, Series 09 (liquor store - all spirituous liquor), Person and Location Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 licenses must be obtained through the person/location transfer of an existing license from another business. The Series 09 license is being transferred from Patrick Paul from Haggen #2222 located at 1416 E. Route 66. Flagstaff Liquor is a new business in Flagstaff that has not yet begun construction. If approved, it will be one of the 35 active series 09 liquor licenses in Flagstaff. Series 09 licenses are a quota licenses and must be obtained through a person and/or location transfer of an existing license. The property has been posted as required, the Police Department and Community Development has reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.
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Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a person and location transfer, consideration may be given to both the applicant's personal qualifications as well as the location of the business. The deadline for issuing a recommendation on this application is September 17, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on August 17, 2017. No written protests have been received to date. | |||||
Attachments: | Flagstaff Liquor - Letter to Applicant | ||
Hearing Procedures | |||
Series 09 Description | |||
Flagstaff Liquor - PD Memo | |||
Flagstaff Liquor - Code Memo | |||
Flagstaff Liquor - Map |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of License Agreement: Between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA) which outlines the responsibilities for both parties including the rental of ice time from the City of Flagstaff Jay Lively Activity Center. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association with anticipated revenue of approximately $69,000.
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Executive Summary: | |||||
The agreement between the City of Flagstaff and the Flagstaff Youth Hockey Association outlines the details for renting ice at the Jay Lively Activity Center. Ice time will be rented out for the purpose of games and practices. | |||||
Financial Impact: | |||||
Last fiscal year the Flagstaff Youth Hockey Association paid the City of Flagstaff $69,326.13 for use of the Jay Lively Activity Center. The estimated revenue for this next year's agreement is estimated at $69,000. | |||||
Policy Impact: | |||||
No policy impacts.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council goal: Community Outreach - enhance public transparency and accessibility Team Flagstaff Strategic Priorities: Provide exceptional service and work in partnership to enhance a safe and livable community. |
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Has There Been Previous Council Decision on This: | |||||
The City Council originally approved the existing rental rates for ice time for local non-profit entities in 2013 with updates in 2014. | |||||
Options and Alternatives: | |||||
A) Approve the License Agreement as presented B) Direct staff to revise the License Agreement C) Not approve the License Agreement and direct staff to address ice rentals in another manner |
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Background and History: | |||||
License Agreements are coordinated each year between user groups and Jay Lively Activity Center staff with the approval of the City Attorney's office and the Risk Manager. Most of these agreements are under $50,000 in revenue to the City and do not require Council approval. Due to the level of revenue anticipated with this agreement ($69,000), the City Attorney's Office recommended City Council approval. | |||||
Key Considerations: | |||||
Flagstaff Youth Hockey Association (FYHA) is in good standing and continues to pay their monthly invoices in a timely manner. | |||||
Community Benefits and Considerations: | |||||
The FYHA is scheduled to pay the City of Flagstaff a total of $69,326.13 for fiscal year 2018. Due to unanticipated changes in schedule, cancelations and additions of ice time are expected and will be addressed in the rental fees at that time. | |||||
Community Involvement: | |||||
Approving the contract allows children and coaches to continue utilizing ice time for games, practices, hockey camps and clinics. | |||||
Expanded Options and Alternatives: | |||||
The City of Flagstaff Jay Lively Activity Center staff continue to work closely with all user groups to divide up usable ice time in a fair manner. | |||||
Attachments: | FHYA Contract |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and approval of Grant Application and Acceptance: U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant in the amount of $21,324.00. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the submission of a Grant Application and authorize acceptance upon award for the U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) for the amount of $21,324.00; grant funding will be used to pay for Flagstaff Police officer overtime and for the Sheriff's Office to purchase radio channel recording equipment and two mobile radios for use in patrol vehicles.
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Executive Summary: | |||||
Approval of the grant in the amount of $21,324.00 will greatly assist in providing overtime funds to the Flagstaff Police Department for community policing and property crime interdiction initiatives. The Coconino County Sheriff's Office will utilize funds to purchase two vehicle radios and recording equipment that aids in diagnosing communication issues. | |||||
Financial Impact: | |||||
There is no significant financial impact to the City of Flagstaff in terms of expenditures. The grant is budgeted in FY 2018 in the amount of $25,000, account number 001-04-062-6101-2-4273. | |||||
Policy Impact: | |||||
Allows us to provide additional funding to assist Flagstaff Police Department in meeting the communities expectations in regards to our community policing efforts. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Flagstaff Regional Plan Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, Council approved and accepted the Fiscal Year 2016 JAG grant application. | |||||
Options and Alternatives: | |||||
1.) Approve grant application process and acceptance upon award. 2.) Disapprove grant application process. |
|||||
Background and History: | |||||
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. | |||||
Key Considerations: | |||||
The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. The City has been certified as disparate and must submit a joint application for the aggregate of funds allocated. The JAG disparate jurisdictions are certified by the Director of the Bureau of Justice Assistance (BJA), based in part on input from the state's Attorney General. The disparate allocation occurs when the City is scheduled to received one and one half times more than the County, while the County bears more than 50% of the costs of prosecution of incarceration that arise for Part 1 violent crimes committed in the city. City funds will be used to supplement overtime for community policing and property crime interdiction initiatives. As our citizens request additional patrols or when we can identify an area that would benefit from additional police presence, these funds will be beneficial in assuring we can provide these necessary services. As part of the joint application process an IGA is required to be submitted to the funding agency indicating who will serve as applicant/fiscal agent for the joint funds. The IGA will authorize payment to the County in the amount of $6,397.00 for the JAG funding upon successful award. | |||||
Community Benefits and Considerations: | |||||
Financial Implications: The Fiscal Year 2017 JAG funds have been allocated in the amount of $21,324.00 of which the City agrees to pay the County a total of $6,397.00 to be utilized for the purchase of two vehicle radios and recording equipment that aids in diagnosing communication issues. The City amount of $13,669.00 will be used for police overtime, with the remaining balance of $1,258.00 to be used for allowable administrative costs for the City as the applicant/fiscal agent. This grant will fund approximately 228 hours of discretionary overtime for officers. The financial impact of these funds cannot be minimized. Without these additional funds, the Flagstaff Police Department will be hard pressed to meet proactive community policing demands without going over budget on overtime. | |||||
Community Involvement: | |||||
These funds will assist the Flagstaff Police Department and the Coconino County Sheriff's Office to prevent and control crime, administer justice and assist crime victims. | |||||
Expanded Options and Alternatives: | |||||
Empower: The law-abiding citizens of our community deserve and expect our streets and neighborhoods to be places where they feel safe. The numerous letters, comments and accolades the Flagstaff Police Department receives from citizens reinforce the need for these beneficial programs. | |||||
Attachments: | FY 2017 JAG Grant Application |
10.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Intergovernmental Agreement: Between the City of Flagstaff and Coconino County for submission of a grant application and approval upon award of the U.S. Department of Justice, Fiscal Year 2017 Edward Byrne Memorial Justice Assistance (JAG) Grant. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Intergovernmental Agreement (IGA) with Coconino County for the Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant in the amount of $6,397.00 for the County to utilize for the purchase of two vehicle radios and recording equipment which aids in diagnosing communication issues.
|
|||||
Executive Summary: | |||||
Approval of the IGA will enable the City of Flagstaff to pass through U.S. Department of Justice funding to the Coconino County Sheriff's Department for two vehicle radios and recording equipment which aids in diagnosing communication issues. | |||||
Financial Impact: | |||||
There is no significant financial impact to the City of Flagstaff in terms of expenditures. This grant is budgeted in FY 2018 in the amount of $25,000 account number 001-04-062-6101-2-4273. | |||||
Policy Impact: | |||||
Allows us to provide additional funding to assist Flagstaff Police Department in meeting the communities expectations in regards to our community policing efforts. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Flagstaff Regional Plan Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes - Council approved the previous Intergovernmental Agreement in order to benefit from the Fiscal Year 2016 JAG grant. | |||||
Options and Alternatives: | |||||
- Approve the Intergovernmental Agreement between the City and County. - Not approve the IGA between the City and County. |
|||||
Background and History: | |||||
The U.S Department of Justice, Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA), was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and spend funds where they are most needed. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. | |||||
Key Considerations: | |||||
The JAG formula program provides agencies with the flexibility to prioritize and place justice funds where they are needed most. The formula calculates direct allocations for local governments within each state, based on their share of the total violent crime reported with the state. The City has been certified as disparate and must submit a joint application for the aggregate of funds allocated. The JAG disparate jurisdictions are certified by the Director of the Bureau of Justice Assistance (BJA), based in part on input from the state's Attorney General. The disparate allocation occurs when the City is scheduled to received one and one half times more than the County, while the County bears more than 50% of the costs of prosecution of incarceration that arise for Part 1 violent crimes committed in the city. City funds will be used to supplement overtime for community policing and property crime interdiction initiatives. As our citizens request additional patrols or when we can identify an area that would benefit from additional police presence, these funds will be beneficial in assuring we can provide these necessary services. As part of the joint application process an IGA is required to be submitted to the funding agency indicating who will serve as applicant/fiscal agent for the joint funds. The IGA will authorize payment to the County in the amount of $6,397.00 for the JAG funds upon successful award. | |||||
Community Benefits and Considerations: | |||||
The Fiscal Year 2017 JAG funds have been requested in the amount of $21,324.00 of which the City will agree to the terms of the Intergovernmental Agreement and pass on the appropriate funds through the County. The County will request a total of $6,397.00 to be used to purchase two vehicle radios and recording equipment that aids in diagnosing communication issues. |
|||||
Community Involvement: | |||||
The Intergovernmental Agreement will allow the Flagstaff Police Department and the Coconino County Sheriff's Office to utilize the Fiscal Year 2017 Grant funds to prevent and control crime, administer justice and assist crime victims. | |||||
Expanded Options and Alternatives: | |||||
Inform the Council and public on the application of this grant and intended use of these funds. | |||||
Attachments: | County-City IGA |
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-26: An ordinance Amending the Employee Handbook of Regulations by approving changes relating to appropriate salary of employees upon hiring or promotion, reclassification, and rezones. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the September 5, 2017, Council Meeting:
1) Read Ordinance No. 2017-26 by title only for the first time 2) City Clerk reads Ordinance No. 2017-26 by title only (if approved above) At the September 19, 2017, Council Meeting: 3) Read Ordinance No. 2017-26 by title only for the final time 4) City Clerk reads Ordinance No. 2017-26 by title only (if approved above) 5) Adopt Ordinance No. 2017-26 |
|||||
Executive Summary: | |||||
City of Flagstaff Charter Article IV, Section 5 Personnel Rules and Regulations states Council shall, by ordinance, provide for the establishment of Personnel Rules and Regulations for the purpose of regulating and controlling the appointments, promotion, demotions, discharges, and reinstatements of all officers and employees of the City, except those elected by the people, members of appointive boards and commissions and volunteers who serve without pay, and also except the City Manager, City Attorney, and the Police Judges. The Personnel Rules and Regulations adopted by City Council are comprised in the Flagstaff Employee Handbook of Regulations (“Employee Handbook”). Staff are recommending the following amendments to the Employee Handbook, which require the City Council’s consideration and approval. On July 1, 2014 the steps were removed from the regular pay plan. This policy has been updated to reflect this change. In addition, the Employee Advisory Committee and Leadership Team would like to update the broad band pay structure to allow an employee to move to zone two after one year and move to zone three after two year of City service in the broad band. The following is a summary of the changes made to the policy:
|
|||||
Financial Impact: | |||||
All positions and rezones are budgeted for in the fiscal year budget. Any mid-year changes must be made within the division's base budget. | |||||
Policy Impact: | |||||
These policy changes will impact the current Skill Base Pay and Broad Banding Pay Plan Procedures, so this document has also been updated to reflect these changes. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Policies relating to employee compensation may impact the ability to attract and retain quality City employees. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
City Council may choose to amend the recommended action prior to adoption. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2017-26 | ||
Skill Base Pay and Broad Banding Pay Plan Procedures - Updated |
10.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Grant Agreement: Between the City of Flagstaff and the Arizona Department of Transportation for the Flagstaff Airport, Runway 3/21 Mill and Overlay Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Grant Agreement with the Arizona Department of Transportation (ADOT) Multimodal Planning Division Aeronautics Group in the amount of $387,332 for the Runway 3/21 Mill and Overlay Project; grant will match the City's costs associated with the project.
|
|||||
Executive Summary: | |||||
The Flagstaff Airport is a single runway airport that supports commercial air service, business, medical, military and general aviation traffic for Flagstaff and the Northern Arizona Region. The Federal Aviation Administration (FAA) recognizes the importance of this runway to our community. This project is critical to the goals of maintaining city infrastructure, as well as to the continued efforts for secondary air service and access. Prior to the construction of this project, the existing Flagstaff Airport runway pavement was oxidized, distressed and had grade irregularities that risked aircraft damage if not corrected. This project has included the mill and overlay of the runway pavement, connecting taxiways A1 to A9, new asphalt shoulders, pavement sealing of the blast pads and striping, along with needed markings. The project currently is near completion. |
|||||
Financial Impact: | |||||
This ADOT Grant Offer will provide a project match in the amount of $387,332 (4.47%), the City will provide a match of $387,332 (4.47%) and FAA provided an Airport Improvement Program (AIP 41) grant in the amount $7,890,485 (91.06%) for a total project cost of $8,665,149. This project is budgeted in FY 2017 account number 221-07-222-3332-0-4433 in the amount of $3,277,685 and $4,093,533 in FY 2018. This project is currently in the 5-year plan. The remaining $1,293,931 in FY 2017 is un-budgeted; however, there is sufficient budget appropriation in accounts 221-07-222-3352-0-4402 that will not be spent in FY 2017 to cover this overage. . |
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS 2017-2019: Economic Development - Grow and strengthen a more equitable and resilient economy. Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
App Yes; - On 05/19/15 Council approved a Grant Agreement (AIP 38) for Design and approved the Consultant Contract with Kimley-Horn for Design Services. - On 12/20/16 Council approved the Construction Manager at Risk Design Phase Services with FANN Contracting, Inc. - On 03/21/16 Council approved the Phase One Construction Manager at Risk Construction Services with FANN Contracting, Inc. - On 5/23/17 Council approved the Phase Two Construction Manager at Risk Construction Services with FANN Contracting, Inc. - On 5/23/17 Council approved a Grant Agreement (AIP 41) for the Construction Management and Construction Services. |
|||||
Options and Alternatives: | |||||
1. Approve the Grant Agreement which will provide matching funding from ADOT for Phases One and Two of the project. 2. Not approve and reject the ADOT funds. If rejected, the City will need to cover the $387,332 out of City resources. |
|||||
Background and History: | |||||
The Flagstaff Airport has been at it's current location since 1948. It has one runway, 8,800 feet in length and 150 feet wide. The runway was extended in 2007 from 6,999 feet to its current length to allow for larger aircraft to land. It is constructed of asphalt to FAA AC 150/5300-13 standards. The single runway handles over 40,000 operations a year, an over 130,000 passengers fly in and out of the airport. The Flagstaff Airport provides air service for private, medical, emergency response aircraft and commercial carriers. |
|||||
Key Considerations: | |||||
This work was critical for the Flagstaff Airport. The existing open graded friction course was raveling in several locations, leaving loose aggregate that was dangerous for flight operations. This project consisted of the mill and overlay (2.5" in depth) of the runway pavement, connecting taxiways A1 to A9, new asphalt shoulders, pavement sealing of the blast pads and pavement striping, as well as needed markings. |
|||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
The airport supports the community with air service, medical flights, and is an economic generator for Flagstaff and Northern Arizona. The maintenance of the runway is critical to continue support for air service and medical users that utilize our airport. Construction of the airport project increased the utility and safety of our overall operations. New pavement on the airport runway provides a safer landing and takeoff area for all pilots. |
|||||
Expanded Options and Alternatives: | |||||
Inform. |
|||||
Attachments: | Grant Agreement #E8M0301C for Runway 3/21 Mill & Overlay Project |
10.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration to Reject All Proposals: Sale or Lease of 303 Lone Tree Road RFP #2017-10 | |||||
STAFF RECOMMENDED ACTION: | |||||
Reject all proposals as submitted for the Request for Proposals (RFP) #2017-10, Sale or Lease of 303 Lone Tree Road property.
|
|||||
Executive Summary: | |||||
The property at 303 Lone Tree was included with a City Request for Proposals (RFP) #2017-10 that was posted on November 1, 2016. Staff received direction from Council in June/July 2017 to include the same property on the Scattered Site Affordable Housing RFP in place of the Schultz property. To eliminate multiple solicitations for the same parcel, staff is requesting a rejection of all the bids related to RFP #2017-10. | |||||
Financial Impact: | |||||
Potential loss of revenue for the affordable housing program. |
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goal: Affordable Housing – Support development and increase the inventory of public and private affordable housing for renters and home-owners throughout the community. Regional Plan Goal: NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors. |
|||||
Previous Council Decision on This: | |||||
November 25, 2014 - Council Work Session concerning possible property disposition March 8, 2016 - Council Work Session - staff directed to put out RFP to identify commercial user to purchase or lease property with the resulting revenue to be utilized for affordable housing purposes July 7, 2017 - Special Council Work Session in response to citizen's petition regarding Schultz parcel. Staff directed to include 303 Lone Tree parcel in Scattered Site Affordable Housing RFP. |
|||||
Options and Alternatives: | |||||
Do not approve rejection and direct staff to resurrect and continue with the RFP process involving the existing proposals on the property. |
|||||
Background and History: | |||||
On March 8, 2016 Council gave staff direction to sell or lease the property located at 303 Lone Tree Road for purposes of funding affordable housing needs. Purchasing staff posted a Request for Proposals on November 1, 2016, for the Sale or Lease of the property at 303 Lone Tree on the City website and advertised in the daily sun on November 6 and December 5, 2016. On February 1, 2017 purchasing received two responses to the RFP, and a committee of seven people, including two members outside the City, evaluated the proposals. After the evaluation committee conducted its initial evaluation of the proposals, staff intended to into executive session on June 28, 2017 to discuss the negotiation process, however that e-session was postponed. At the May 27, 2017 Council Work Session, staff presented three sites for consideration to be developed for affordable housing needs. Council directed staff to prepare a RFP for the purposes of identifying a developer for multi-family affordable housing on the proposed sites. On July 7, 2017, the City Manager offered Council the option to include the 303 Lone Tree property as part of the Scattered Sites Affordable Housing RFP. Council had the option to continue with the three original sites, add the Lone Tree property to the three sites, or remove the Shultz property from the three sites and replace it with the Lone Tree property. Council directed staff to proceed with the option of removing the Shultz property and adding in the Lone Tree property. As a result, the pending proposals received for the 303 Lone Tree property should be rejected. |
|||||
Key Considerations: | |||||
Rejection of the proposals will create the opportunity for the 303 Lone Tree property to be utilized for multi-family residential development and eliminates the potential of funding that would have been received for affordable housing via the sale or lease for commercial purposes. |
|||||
Community Involvement: | |||||
Rejection of the proposals concludes the RFP process for commercial use of the parcel, allowing the RFP for Scattered Site Affordable Housing to proceed without a subsequent pending process for the same piece of property. | |||||
Expanded Options and Alternatives: | |||||
While there has been community involvement on this parcel related to the anticipated commercial development, there has not been any public participation related to the RFP rejection under consideration. |
|||||
Attachments: |
10.F.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-24: A resolution of the Flagstaff City Council adopting Notice of Intention to increase Reclaimed Water Rates or Rate Components, Fees of Service charges and establishing a date for a public hearing on the proposed changes for November 7, 2017. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-24 by title only
2) City Clerk reads Resolution No. 2017-24 by title only (if approved above) 3) Adopt Resolution No.2017-24 |
|||||
Executive Summary: | |||||
This action adopts a Notice of Intention, which is required by the Arizona Revised Statutes prior to a municipality increasing reclaimed water rates, rate components, fees or service charges. Arizona Revised Statutes require a Notice of Intention be adopted by the City Council and published in the local newspaper to set a date for a public hearing prior to an increase in rates. A report must be filed with the City Clerk and available to the public for review at least 30 days prior to the hearing. This report will be filed with the City Clerk no later than October 6, 2017. The report must include rate increases being considered and their justification. | |||||
Financial Impact: | |||||
The City is recognizing the need to establish reclaimed water rates that will prevent the Water Services Division to possibly defer needed capital improvements. An increase in reclaim rates is needed in order to meet current expenditures, provide for an ongoing capital improvement program to improve reclaimed water distribution system and ensure sound fiscal management of the Reclaimed Water Fund. The new reclaimed water rates and service fees would go into effect in January 1, 2018. |
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS:
Goal WR.2.2 Maintain and develop facilities to provide reliable, safe and cost effective reclaim water services. |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City desires reclaimed water rates and fees that fully fund operations, maintenance and capital costs for plant and distribution system improvements. The City is facing several challenges to continuing its high quality operations. Reclaimed Water Fund revenues are not keeping pace with increasing operational and capital costs. Customer account growth is flat because summer demands on the reclaimed water system exceed the available reclaimed water supply. The purpose of the reclaimed water rate amendments is to meet these challenges and complete the recommended capital improvements needed for this system. | |||||
Key Considerations: | |||||
In accordance with the adopted City of Flagstaff Water Policies
|
|||||
Community Benefits and Considerations: | |||||
The Reclaimed Water Fund recently lost one of its major manufacturing customers which shut down operations and closed its door. The closure of this single manufacturing customer represents an annual loss of approximately $126,000 in revenues to the Reclaimed Water Fund. | |||||
Community Involvement: | |||||
Regular rate reviews and modifications are necessary to maintain a stable financial position for the reclaimed water utility and avoid transfers from the General Fund. | |||||
Expanded Options and Alternatives: | |||||
The Flagstaff Water Commission held a public meetings to discuss the reclaim water rates and service fees on 6/15/2017. This meeting was videotaped and is available for review on the City website. The Water Services Division held numerous public meetings with local stakeholders including the Chamber of Commerce, Citizen Advisory Committee, Northern Arizona Homebuilders Association, Northern Arizona University and the largest 15 Reclaimed Water Customers throughout the past 18 months to help communicate the issues to the public. A public hearing will be advertised in the newspaper no later than 20 days prior to the November 7, 2017 City Council meeting per state statute. | |||||
Attachments: | Resolution 2017-24 | ||
Notice of Public Hearing |
10.G.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-32: A resolution of the Flagstaff City Council adopting Notice of Intention to increase Stormwater Rates or Rate Components, Fees of Service charges and establishing a date for a public hearing on the proposed changes for December 5, 2017. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-32 by title only
2) City Clerk reads Resolution No. 2017-32 by title only (if approved above) 3) Adopt Resolution No.2017-32 |
|||||
Executive Summary: | |||||
This action adopts a Notice of Intention, which is required by the Arizona Revised Statutes Section 9-511.01 prior to a municipality increasing stormwater rates, rate components, fees or service charges. Arizona Revised Statutes require a Notice of Intention be adopted by the City Council and published in the local newspaper to set a date for a public hearing prior to an increase in rates. A report must be filed with the City Clerk and available to the public for review at least 30 days prior to the hearing. This report will be filed with the City Clerk by November 3, 2017. The report must include rate increases being considered and their justification. | |||||
Financial Impact: | |||||
The City is recognizing the need to establish stormwater rates that will prevent the Water Services Division from having to defer needed capital improvements. An increase in stormwater rates is needed in order to meet current expenditures and provide for an increased capital improvement program to improve the Rio De Flag stormwater system and ensure sound fiscal management of the Stormwater Fund.. The new stormwater rates and service fees would go into effect in March 1, 2018. |
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS:
Goal WR.2.2 Maintain and develop facilities to provide reliable, safe and cost effective stormwater services. |
|||||
Has There Been Previous Council Decision on This: | |||||
Stormwater Rates and Fees were previously amended on April 19, 2016 and new Rates went into effect on July 1, 2016. Ordinance 2016-23 amended section 12-02-002-003, Schedule of Stormwater Management Service Charges and fees within the Flagstaff City Code. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City desires stormwater rates and fees that fully fund operations, maintenance and capital costs for Rio De Flag Flood Control stormwater system improvements and other stormwater capital improvements. The existing Rio De Flag channel is significantly undersized for conveying stormwater during flood events. The purpose of the stormwater rate amendments is to meet these challenges and complete the recommended capital improvements needed for this system. | |||||
Key Considerations: | |||||
In accordance with the adopted City of Flagstaff Water Policies
|
|||||
Community Involvement: | |||||
Regular rate reviews and modifications are necessary to maintain a stable financial position for the stormwater utility and avoid transfers from the General Fund. | |||||
Expanded Options and Alternatives: | |||||
A public hearing will be advertised to be held at the December 5, 2017 City Council meeting. | |||||
Attachments: | Res. 2017-32 |
10.H.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Resolution No. 2017-29: A resolution authorizing the Second Amendment to the Rio Homes Development Agreement between the City of Flagstaff and AZNORTH Development, Inc. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-29 by title only.
2) City Clerk reads Resolution No. 2017-29 by title only (if approved above). 3) Adopt Resolution No. 2017-29. |
|||||
Executive Summary: | |||||
AZNORTH Development, Inc. is currently in escrow with Housing Solutions of Northern Arizona, a local nonprofit, for the purchase of the six developer-owned affordable units in the Rio Homes Development. The closing date is currently scheduled for September 30, 2017 and is contingent on the approval of Resolution No. 2017-29, which will authorize this sale. The Second Amendment to the Development Agreement will allow the Rio Homes developer to sell six Rio Homes affordable units to a Qualified Nonprofit Organization, instead of limiting the sale to income-qualified owner occupants. Unlike owner-occupant buyers, the Qualified Nonprofit Organization will not be required to meet income eligibility criteria for the purchase or upon resale of the properties. Also, the City will not retain a right of first refusal on any properties purchased by the nonprofit. Because the Qualified Nonprofit Organization is committed to using its resources to provide affordable rental or ownership housing opportunities, these units will still provide a housing benefit to low/moderate income households. |
|||||
Financial Impact: | |||||
None - all units impacted by the proposed amendment are owned by AZNORTH Development, Inc. and are proposed to be purchased by a nonprofit. There are no City funds to be utilized. |
|||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goal: Affordable Housing – Support development and increase the inventory of public and private affordable housing for renters and home-owners throughout the community. Regional Plan Goal: NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors. |
|||||
Has There Been Previous Council Decision on This: | |||||
The Rio Homes Development Agreement was approved on November 13, 2003. The First Amendment to the Rio Homes Development Agreement was approved on June 8, 2010. | |||||
Options and Alternatives: | |||||
Approve Resolution No. 2017-29. Reject Resolution No. 2017-29 and direct staff to re-evaluate the proposed amendment. Reject Resolution No. 2017-29. |
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Background and History: | |||||
The Rio Homes subdivision is a 153-unit development that originally had 30 units designated as permanently affordable owner occupied homes. The affordable homes were created through a public/private partnership between the City of Flagstaff and AZNORTH Development, Inc. (AZNORTH) in which the City, through a Request for Proposals, sold land to a developer in exchange for both financial consideration and the provision of permanently affordable units. Rio Homes was built in three phases beginning in 2003; the 22 affordable homes in the first two phases were sold to eligible buyers in a timely manner. Development of the third phase by AZNORTH coincided with the recession, resulting in six of the eight affordable units in the phase remaining unsold by the developer. These six units are currently being used by the developer as market-rate rentals. Of the original 30 affordable homes, three have been lost from the program due to foreclosures during the national economic downturn and 21 units are owner occupied. This project was developed before the Community Land Trust Program (CLT) was created and the original units used a deed restriction to ensure permanent affordability. Currently, as affordable units are resold they are converted into Land Trust units. Four units out of the 21 owner-occupied units have been converted to Land Trust upon resale so far. The development agreement for this project was designed to provide the City with virtually no active role in the administration of the affordability program or sales of the units. However, as the process has unfolded over time, this has proven to be a challenge and staff has been required to play a consistent role, but is limited in the ability to address issues or develop mechanisms to support homeowners. The original agreement was executed in 2003 then amended in 2010 to allow units to be incorporated into the CLT and include language to incorporate changing lending standards. On April 7, 2017, Housing Solutions of Northern Arizona (HSNA), a local nonprofit affordable housing provider, and AZNORTH entered into a purchase contract for the sale of the remaining six developer owned units. The escrow for this sale has been extended to September 30, 2017 to allow time for Council consideration of this development agreement amendment. The proposed amendments have been discussed at length with AZNORTH and the developer is in support of the proposed changes. There is a substantial need in Flagstaff for affordable housing and this amendment allows HSNA (assuming the sale of the units from AZNORTH to HSNA is completed) to rent and/or sell the units. While the CLT Program is successful, its current focus is only on homeownership. Releasing these units from eventual inclusion in the program will still provide on-going community benefit as part of HSNA’s programs. |
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Key Considerations: | |||||
The proposed amendment will assist overall program functionality. The following is a list of the offered amendments and a brief description:
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Community Involvement: | |||||
The offered amendments are intended to improve the function and benefit of the Rio Homes project. Currently, the six developer-owned units are being used as market rate rental housing. City staff has stayed in regular contact with the developer concerning compliance, however full enforcement would have likely resulted in the developer allowing the unsold units to be foreclosed on by the lender, thus negating any possible community benefit. This amendment is timed to coincide with the purchase contract executed between Housing Solutions of Northern Arizona and AZNORTH Development, Inc. The affordable housing need (both rental and ownership) is well known in Flagstaff and these amendments would provide the opportunity for a Qualified Nonprofit Organization to purchase these units and utilize them for that purpose, thus returning the units to the community benefit originally intended. |
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Expanded Options and Alternatives: | |||||
The potential amendments have been initiated or discussed at length with stakeholders including: AZNORTH Housing Solutions of Northern Arizona Lenders Other land trusts and local housing agencies |
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Attachments: | Res. 2017-29 | ||
Second Amendment to Rio DA |
14.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2017-31: A resolution of the Flagstaff City Council urging the United States Congress to pass carbon fee and dividend legislation. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1) Read Resolution No. 2017-31 by title only
2) City Clerk reads Resolution No. 2017-31 by title only (if approved above) 3) Adopt Resolution No.2017-31 |
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Executive Summary: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Staff is not taking a position on this item. The Flagstaff chapter of Citizens’ Climate Lobby is requesting that the Flagstaff City Council pass Resolution 2017-31. This Resolution urges the United States Congress to pass legislation that will establish a revenue-neutral fee on carbon emissions. Proceeds from the proposed fee would then be returned to American households as a dividend. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Financial Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Regional Economic Modeling, Inc. (REMI), an independent consulting firm, performed an economic analysis of the proposed legislation. The table below shows their projected dividend per Flagstaff household, assuming a 2-adult, 2-child household. Population estimates from the most recent US Census were utilized to calculate the monthly and annual totals for Flagstaff as a whole.
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Policy Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
PROPOSED FEDERAL LEGISLATION: Citizens’ Climate Lobby requests that the United States Congress enact legislation which will levy an annually increasing fee on carbon dioxide emissions produced by fossil fuels at the point of production and importation (mine, well, or port), and return all of the revenue from this fee to Americans on an equitable basis. The legislation would also incorporate suitable carbon-content-based fees/rebates for imports and exports to nations that have not taken a similar action. RATIONALE BEHIND LEGISLATIVE ACTION: The City of Flagstaff’s mission is to protect and enhance the quality of life for its citizens. The voter approved Flagstaff Regional Plan 2030 asserts that environmental health is inherent to individual and community health and prudent, fact-based stewardship of the economy and the environment is a critical responsibility in order to ensure that the resources of the City and its natural environment are available for future generations. There have been marked increases in extreme weather events impacting northern Arizona including drought, wildfires, wind, and flooding, which are expected to further worsen. If left unaddressed, the consequences of a changing climate, including severe weather events, have the potential to adversely impact all Flagstaff residents, threatening productivity in key economic sectors such as construction, ranching, and tourism, saddling future generations with costly economic and environmental burdens, and imposing additional costs on City and County budgets that will further add to fiscal challenges. The urgently needed transition from fossil fuels can be accomplished effectively with a market-based program, namely a revenue-neutral carbon fee and dividend. The Citizens’ Climate Lobby believes it is the responsibility and duty of the City Council to advocate for state and national policies that will protect all Flagstaff residents from events that could negatively impact their health, welfare, and safety. Other cities in our region that have passed resolutions calling on Congress to enact carbon fee-and-dividend include Salt Lake City, Santa Fe, Las Cruces, and Carbondale. |
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
COUNCIL GOALS: Take meaningful climate action REGIONAL PLAN: Policy E&C.2.1. Encourage the reduction of all energy consumption, especially fossil-fuel generated energy, in public, commercial, industrial, and residential sectors. Policy E&C.2.2. Promote investments that strengthen climate resiliency. Policy E.1.10. Incentivize energy efficiency and renewable energy technologies in construction projects. Policy E.2.1. Promote renewable energy sources that reduce demand upon fossil fuels and other forms of generation that produce waste. Policy E.2.5. Pursue, promote, and support utility-scale renewable energy production such as biomass facilities, solar electricity, wind power, waste-to-energy, and other alternative energy technologies. |
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Has There Been Previous Council Decision on This: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The resolution was brought forward to City Council on January 16, 2016 for consideration. It did not pass. A second citizens petition was filed this year; on May 16, 2017, the petition came forward as a F.A.I.R. item and consensus of Council was to move it forward to a future agenda. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Attachments: | Res. 2017-31 | ||
Carbon Fee and Dividend Presentation |
14.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Preliminary Plat: Request from AZNorth Development for Trails End Mesa Estates, a 30-unit single-family residential subdivision on 5.54 acres in the R1, Single-Family Residential zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission recommends (6-0 vote) the City Council approve the preliminary plat with the conditions shown in the Executive Summary, below.
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Executive Summary: | |||||
This is a request for preliminary plat approval for 30 single-family lots for the development known as Trails End Mesa Estates. The Planning and Zoning Commission's recommended conditions of approval are: 1. With the civil engineering plans submittal, provide details of the Walking/Hiking Trail in the proposed Open Space area. Preliminary Plat Note 3 (Sheet No. 1 of 5) proposes two different types of trail: 1) follows existing terrain; and 2) where slopes become too steep, rocks and boulders shall be used to create steps. Please provide a detail for each condition. In addition, show (plan view) any existing trees that will remain in the Open Space areas. 2. With the civil engineering plans submittal, provide a detail similar to Detail B-B (Sh.3) showing the rockery wall and tree planting well in the stepped part of wall. 3. The typical Single-Family lot detail that is shown on the preliminary plat must be placed on the final plat as well as the special notes related to the roadway and access. 4. The diverter island needs to be addressed on Dodge and Trails End intersection. 5. Areas of impervious surfaces at or near the site entrance should be routed to the LID basin to the maximum extent practicable during final design. |
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Financial Impact: | |||||
No financial liabilities are anticipated by the approval of this preliminary plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this preliminary plat. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics REGIONAL PLAN: - Policy LU.2.2. Design new development to coordinate with existing and future development, in an effort to preserve viewsheds, strengthen connectivity, and establish compatible and mutually supportive land uses. - Goal LU.5. Encourage compact development principles to achieve efficiencies and open space preservation. |
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve the preliminary plat with conditions, as recommended by the Planning and Zoning Commission. 2. Approve the preliminary plat with new, modified or no conditions. 3. Deny the preliminary plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
The applicant, AZNorth Development, is seeking preliminary plat approval for a 30-lot single-family residential subdivision. The property is located on the east edge of the city limits bordering on unincorporated Coconino County jurisdiction to the north. The Smokerise residential neighborhood is located to the south. The R1, Single-Family Residential, zone allows up to 6 gross units per acre outside of the Resource Protection Overlay. The proposed development has a gross density of 5.42 units per acre. In order to provide lots less than 6,000 square feet in size (R1 standard), this application is using the Planned Residential Development option permitted in the R1 zone. The subdivision will utilize the Single-Family Cottage Building Type Standards and conform to Building Placement and Form Standards of the T3 Neighborhood 2 (T3N.2) transect zone. | |||||
Key Considerations: | |||||
Planned Residential Development (PRD) is a permitted use in the R1 zone subject to the density allowance of the R1 zone. The mechanism for Planned Residential Developments is addressed in Division 10-40.60.280 (page 40.60-53-55) of the Zoning Code. PRDs may use a selected building type along with an appropriate transect zone as part of an integrated site planning process in non-transect zones. The building type provides part of the development standards (e.g., lot size, open space, building size and massing) and the selected transect zone provides the setbacks, building height, and maximum lot coverage. The Single-Family Cottage Building Type permits a minimum lot area of 2,500 square feet. The lot sizes within the proposed subdivision range from 3,000 to 5,868 square feet and comply with the minimum lot area. Planned Residential Developments must designate a minimum of 15% of the gross site area as Common Open Space (page 40.60-54). In addition, the Single-Family Cottage building type requires a minimum of 15% of each lot area for private open space. This preliminary plat demonstrates both the common open space and private open space standards. A conceptual Single-Family Cottage elevation and floor plans are provided on Sheet 5 of the preliminary plat. The dwelling is a 2-story structure with kitchen, living, and dining space downstairs and three bedrooms and a bathroom upstairs. Total living area is approximately 1100 square feet. The elevation demonstrates compliance with building type and transect standards such as: building size, height, width, porch frontage type, and ground floor finish level. Additional Architectural Design Standards will will be reviewed with building plan submittals. Maximum permitted height in the T3N.2 transect zone is 3 stories with a maximum overall height of 44 feet. The cottages will have two stories with a proposed maximum overall height (at ridge) of 26 feet. Parking areas may be enclosed, covered or open and must be located on the rear half of the individual lot. Accessory Structures are allowed with minimum setbacks of 20 feet front, 3 feet side, and 3 feet rear. Other Discussion was provided in the Planning and Zoning Commission report concerning the potential need for a Development Master Plan (DMP) in conjunction with the preliminary plat submittal. However, both staff and the Commission agreed that the preliminary plat could be approved with conditions without a DMP. |
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Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning and Zoning Commission report dated July 31, 2017. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the preliminary subdivision plat review process. | |||||
Attachments: | Planning & Zoning Commission Staff Report | ||
Preliminary Plat | |||
Vicinity/Context Map |
16.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion on the use of the City Hall temporary flag pole consistent with City Council goals. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Evans has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
16.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova and Vice Mayor Whelan to place on a future agenda a discussion on whether future agreements should be conveyed through a property negotiation (easement approved by Council) or an administrative action (license approved by the City Manager); license agreements vs. non perpetual easements for Observatory Mesa and Picture Canyon. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Putzova and Vice Mayor Whelan have requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |