WORK SESSION AGENDA
*A M E N D E D
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | Roll Call
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Preliminary Review of Draft Agenda for the October 3, 2017 City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
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6. | Presentation by National Association of Railroad Passengers. | ||||||||
7. | Discussion of a possible resolution urging the United States Congress to support long-distance train service.* | ||||||||
8. | High Occupancy Housing Draft Specific Plan - 60 Day Public Review Period. | ||||||||
9. | Discussion related to possibly amending the Procurement Code Manual by setting standards for the types of businesses with which we prefer to conduct business. | ||||||||
10. | Discussion related to possibly amending the Investment Policy to further pursue socially responsible investing. | ||||||||
11. | Discussion on banking service procurement policy considerations. | ||||||||
12. | Public Participation | ||||||||
13. | Review of Draft Agenda Items for the October 3, 2017 City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
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14. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests. |
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15. | Adjournment | ||||||||
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7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion of a possible resolution urging the United States Congress to support long-distance train service.* | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
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EXECUTIVE SUMMARY: | |||||
On April 17, 2017, Councilmember McCarthy requested a Future Agenda Item Request (F.A.I.R.) to have a presentation given by a representative of the National Association of Railroad Passengers and discussion of a possible resolution urging the U.S. Congress to support long-distance train service. These items are being presented separately on this agenda. Should a majority of Council wish to move this forward, consideration of the resolution would be added to the October 3, 2017, for possible adoption. | |||||
INFORMATION: | |||||
Council Goal TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan Policy T.7.3. Support a public transit system design that encourages frequent and convenient access points, for various transportation modes and providers, such as private bus and shuttle systems, park-and-ride lots for cars and bicycles, and well- placed access to bus, railroad, and airline terminal facilities. |
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Attachments: | Resolution |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
High Occupancy Housing Draft Specific Plan - 60 Day Public Review Period. | |||||
DESIRED OUTCOME: | |||||
Staff is requesting input from the City Council on the public review draft of the High Occupancy Housing Specific Plan and related Regional Plan Amendments. Feedback is requested on:
This feedback will be incorporated with other public feedback received during the 60 day public review.
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EXECUTIVE SUMMARY: | |||||
The City of Flagstaff’s Comprehensive Planning Program has been working with members of the public, other City departments and government agencies, and Northern Arizona University for the past year to develop a High Occupancy Housing Plan. The draft of this document has been released and is now available to review at www.flagstaff.az.gov/hohplan. The community has 60 days to review this draft. A hard copy of the draft plan was transmitted to the Planning and Zoning Commission and City Council in early August. Comments are due to the project manager, Sara Dechter, on September 27, 2017. | |||||
INFORMATION: | |||||
Background High Occupancy Housing (HOH) is generally buildings that house more than 75 persons per acre or have more than 30 units per acre in dormitory or apartment-style units. Due to a combination of pent up demand, constrained supply and the 2011 changes to the Zoning Code to promote mixed use development, interest in large multi-family housing projects has grown. Many specific plans focus on a defined geographic area of the City. This Specific Plan differs in that it will focus on a specific development type, HOH that is not necessarily geographically defined within the City of Flagstaff. Therefore some of the goals, policies, and strategies apply more broadly than just HOH, even though the changes are designed to address HOH issues. Public Involvement Up to this point, there have been 25 public meeting to inform, develop, and refine the content of the draft HOH Plan. In addition, there have been 8 online topics posted on the Flagstaff Community Forum. See Attachment A for more details. Content of the HOH Draft Specific Plan The HOH Plan is a package of Regional Plan amendments, a specific plan and eventually a set of City Code updates intended to provide clearer direction and more consistent implementation of HOH projects in the City of Flagstaff. The overall vision of the Flagstaff Regional Plan 2030 (Regional Plan), feedback from the Flagstaff community, and research on practices to achieve desired outcomes were used to inform the proposed goals, policies and implementation strategies. The HOH Draft Specific Plan under public review includes the following:
Any specific plan adopted by the City must be in conformance with the Flagstaff Regional Plan 2030. Because the impetus for the High Occupancy Housing Plan included issues that lack clarity or have conflicting information in the Regional Plan, Regional Plan amendments are needed to adopt the Specific Plan. Chapter 3 of the Flagstaff Regional Plan allows for amendments to the Regional Plan that accompany a specific plan to be processed without a separate amendment process. Therefore, the 60-day review and other relevant process steps can be used for the purpose of meeting the regulatory requirements of both the plan amendments and specific plan adoption process. The proposed plan amendments can be found in Appendix B of the Specific Plan. They are intended to clarify and assist in accurate cross-referencing between the Regional Plan, the HOH Specific Plan, the Zoning Code, and the Engineering Design Standards and Specifications. The proposed plan amendments include changes to both Chapter IX: Growth and Land Use and Chapter X: Transportation.
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Attachments: | High Occupancy Housing Draft Specific Plan | ||
HOH Public Participation Plan | |||
PowerPoint |
9.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Discussion related to possibly amending the Procurement Code Manual by setting standards for the types of businesses with which we prefer to conduct business. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
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EXECUTIVE SUMMARY: | |||||
On April 4, 2017, Councilmember Putzova presented a Future Agenda Item Request (F.A.I.R.) to have a discussion related to amending the City's Procurement Code Manual, specifically setting some standards for the type of business partners we prefer conducting business with and those that meet rigorous standards of social and environmental performance and accountability and transparency. Councilmember Putzova will be seeking agreement from at least three additional Councilmembers to further the discussion on this request. |
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INFORMATION: | |||||
Council member Putzova provided staff with language she would like considered for inclusion in the Procurement Code Manual. This amendment is to Article 30 Suspension, Debarment, Section B-2. Below is the recommended language: Current Language: 2. Conviction of any person or any subsidiary or affiliate of any person under any statute of the Federal Government, this State or any other state for embezzlement, theft, fraudulent schemes and artifices, fraudulent schemes and practices, bid rigging, perjury, forgery, bribery, falsification or destruction of records, receiving stolen property or any other offense indicating a lack of business integrity or business honesty which affects responsibility as a City contractor. Additional language to consider: , or violation of a relevant criminal statute, as evidenced by a public enforcement order or judgment, settlement with a relevant federal or state enforcement agency, imposition of fines or penalties, or other formal finding by the relevant enforcement agency with regulatory enforcement authority under the applicable consumer protection law. |
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Attachments: | Procurement Code Manual |
10.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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Discussion related to possibly amending the Investment Policy to further pursue socially responsible investing. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
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EXECUTIVE SUMMARY: | |||||
On April 4, 2017, Councilmember Putzova presented a Future Agenda Item Request (F.A.I.R.) to have a discussion related to amending the City's Investment Policy, specifically to further pursue socially responsible investing and to state what we seek to invest in. Councilmember Putzova will be seeking agreement from at least three additional Councilmembers to further the discussion on this request. |
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INFORMATION: | |||||
Councilmember Putzova provided staff with recommended amendments to the Investment Policy. Below is a summary of recommended changes noted in bold/underline text: 1.0 Policy It is the policy of the City of Flagstaff to invest public funds in a manner which will provide the highest reasonable investment return with the maximum security by integrating fiscal responsibility, social equity, and community and environmental stewardship while meeting the daily cash flow demands of the entity and conforming to all applicable state and local statutes governing the investment of public funds. 4.0 Objective The primary objectives, in priority order, of the City of Flagstaff’s investment activities shall be safety of principal, liquidity, social responsibility and yield. 4.1 Investment Objectives 3. Social Responsibility
The City of Flagstaff investment portfolio shall prioritize sustainable, responsible and impact investing (SRI) as an investment discipline that considers environmental, social and corporate governance (ESG) criteria to generate long-term competitive financial returns and positive societal impact. 9.1 Authorized Investments 1. Obligations of the United States or its agencies and instrumentalities; |
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Attachments: | Investment Policy |
11.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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Discussion on banking service procurement policy considerations. | |||||
STAFF RECOMMENDED ACTION: | |||||
Receive Council direction and feedback on the key policy considerations we should include in the evaluation when procuring banking services for the City.
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EXECUTIVE SUMMARY: | |||||
The City needs to procure a new banking services contract as the contract with Wells Fargo is expired. City staff is seeking Council's direction and feedback on policy considerations desired as part of the procurement evaluation. These policy considerations could include sustainability, community investment, local lending, local branch offices, social responsibility as well as many others, to the extent feasible. | |||||
INFORMATION: | |||||
The last formal Request For Proposal (RFP) was completed in 2001. Wells Fargo was awarded the contract. The City has been banking with Wells Fargo for over 20 years, and their contract has expired. Wells Fargo has continued to honor our contract with them. Banking fees with Wells Fargo over the past three years have ranged from $45,000 to $54,000 annually, net of the earnings allowance. An earnings allowance is a credit based on cash balances that offset the monthly charges. The City needs a vendor for bank services that has the infrastructure and resources to ensure the security of the city financial assets, transactions and information, as well as maintains 102% collateralization of City deposits. The City also needs a full service bank with governmental expertise. It is critical that the City can quickly and efficiently pay our employees and vendors. We need to ensure timely and accurate deposits of City funds, the ability to accept numerous tenders, and provide a number of payment options to our customers. These services are critical to City staff in order to perform job duties effectively and efficiently. The following PowerPoint presentation provides an overview of City banking services and needs followed by a Council discussion on key policy considerations surrounding banking services procurement. City staff will be using Council direction and feedback as well as the City procurement policies to determine the most appropriate procurement method for securing a banking services contract. Staff will work on the procurement over the next several months and plan to have a contract in place by the spring of 2018. |
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Attachments: | Banking Services Presentation |