WORK SESSION AGENDA
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | Roll Call
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Preliminary Review of Draft Agenda for the September 19, 2017, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
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6. | Discussion of Possible Council Action Regarding Deferred Action for Childhood Arrivals (DACA) | ||||||||
7. | Discussion of FY 2019 Budget Calendar, Process and Meeting Dates | ||||||||
8. | Presentation and Discussion of Scattered Site Affordable Housing Concept Zoning Plan Process | ||||||||
9. | Transportation Impact Analysis (TIA)/Transect Consultant Scoping | ||||||||
10. | Discussion of Talking Points for Upcoming Trip to Navajo Nation. | ||||||||
11. | Review of Draft Agenda Items for the September 19, 2017, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
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12. | Public Participation | ||||||||
13. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests. |
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14. | Adjournment |
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion of Possible Council Action Regarding Deferred Action for Childhood Arrivals (DACA) | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction
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EXECUTIVE SUMMARY: | |||||
During the Council Meeting of September 5, 2017, members of the Flagstaff City Council expressed their concerns regarding the status of the federal immigration program known as Deferred Action for Childhood Arrivals, or DACA. Additionally, members of the City Council stated that they would like to have a discussion regarding DACA as soon as that item could be brought to a meeting agenda. | |||||
INFORMATION: | |||||
The purpose of this agenda item is to allow the City Council to have a discussion regarding DACA in a public setting and possibly give direction to the City Manager concerning what action it may desire to take. During its Regular Meeting of March 10, 2015, the Flagstaff City Council passed and adopted Resolution No. 2015-07, calling upon the Arizona Board of Regents to recognize Arizona youth with Deferred Action for Childhood Arrivals (DACA) as Arizona state residents for purposes of educational benefits, including in-state tuition, financial aid, and scholarships. A copy of this Resolution is attached to this Staff Summary for your reference. Advocacy for DACA is included in the Council's 2017 Federal Legislative Priorities as follows: "Advocate for Deferred Action for Childhood Arrivals (DACA) and other federal immigration policies that help keep families together while supporting their higher education goals." |
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Attachments: | DACA Resolution |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion of FY 2019 Budget Calendar, Process and Meeting Dates | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff is looking for Council to set dates for FY 2019 Council Budget Retreats and Work Session.
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EXECUTIVE SUMMARY: | |||||
Staff is preparing for the upcoming budget calendar and are seeking Council direction to set dates for retreats and the work session. Staff will provide a brief presentation which will include the following:
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INFORMATION: | |||||
The City is gearing up for the FY 2019 budget process. The first step is to review the City budget process and set dates for the budget retreats with Council as well as other budget deadline and due dates. Council Budget Retreats and the Budget Work Session are key meetings for Council to provide direction to the City Manager and staff. The following presentation is an overview of the City budget process, Council's role throughout the budget process, and a review of potential budget retreat dates. | |||||
Attachments: | Presentation |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Presentation and Discussion of Scattered Site Affordable Housing Concept Zoning Plan Process | |||||
DESIRED OUTCOME: | |||||
City staff would like confirmation from the City Council to proceed with the City-initiated concept zoning plan applications for two of the three parcels included in the Scattered Sites Affordable Housing Request for Proposals (RFP). The two properties that will need to be rezoned to allow multiple family dwelling units are 1.38 acres at 3100 N. West Street and 0.86 acres at 1700 E. Sixth Avenue (at the southeast corner of Izabel Street and Colanthe Avenue). The properties are currently zoned Public Facility (PF).
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EXECUTIVE SUMMARY: | |||||
Staff desires policy direction confirmation regarding the use of the Concept Rezoning process to expedite the project. In an effort to accommodate a potential tax credit application deadline of March 1, 2018, staff was asked to identify the process that will provide the best opportunity for a successful proposal. While it is unknown if the proposals will include a 2018 tax credit component, we want to increase the chances of success. Responses to the RFP are due on September 26, 2017. Rather than require the selected developer to process rezoning applications and site plans for the three sites, staff is recommending the city initiate the zoning map amendment for the two properties zoned Public Facility (PF). The third site located at the southwest corner of Butler Avenue and Lone Tree Road is zoned Highway Commercial (HC). A mixed use project in the HC district is allowed by right, while a residential project with no commercial component requires a Conditional Use Permit in the HC district. Once the necessary zoning is in place, the successful developer will then need to complete a site plan for each site. Although site plans are typically subject to an administrative review, staff is recommending the successful proposal present site plans to City Council for public review and approval. |
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INFORMATION: | |||||
The city offers two types of zoning map amendment applications, direct ordinance or concept zoning plan. The primary difference between the two applications is that the direct ordinance process requires an approved site plan prior to the zoning application going to public hearings. Because the direct ordinance application includes a site plan, the public, Planning & Zoning Commission and City Council are provided all the details of a proposed development. The exact location and architectural drawings of buildings, parking layout, landscaping and lighting plans are all provided as well as the proposed use of the building. The concept zoning plan is appropriate when the owner does not have an end user selected and assumptions would need to be made that may not be consistent with the eventual development. Concept zoning plans provide a building envelope, parking field envelope, building types and a list of uses requested. Impact analysis of traffic, utilities, and drainage are required for both application types as well as neighborhood meetings to receive public input on the proposal prior to public hearings. Staff believes the concept zoning plan process is the best option because a developer has not been selected, the multiple family residential districts have a limited list of permitted uses and we know the end use will be multiple family housing. Additionally, both sites will be categorized as small scale zoning map amendments per the zoning code. Small scale amendments are those that do not require infrastructure analysis. Housing staff met with traffic engineering, utilities and stormwater to discuss impact analysis. While these requirements are not waived, the two proposed developments are not large enough to trigger the traffic, sewer and water and drainage impact analysis. Each site on their own does not generate more than 100 peak hour vehicle trips, sufficient sewer and water service are available to the sites and stormwater will review low impact development (LID) design during site plan review. As shown on the attached application, the concept zoning plan requires a vicinity map, context analysis map, site analysis map, concept zone plan and a project narrative. The vicinity map identifies where the site is located within the community. The context analysis map shows the existing conditions around the subject property with street names, zoning and land uses. The site analysis map shows existing conditions on the subject property such as topography, vegetation and drainage. The concept zone plan provides information on the proposed development such as a list of proposed uses, pictures of proposed building types, the building envelope where new structures will be located, location of a parking field, access points for vehicles, bikes and pedestrians, resource protection areas, areas for open space and civic space, and areas for stormwater retention and LID. The project narrative must describe how the rezoning is consistent with the findings required to approve a zoning map amendment: 1) that the request is consistent with the Regional Plan and any applicable specific plan; 2) that the request will not be detrimental to the public interest, health, safety, and welfare and that it will add to the public good; and 3) that the site is suitable for the proposed development. All zoning map amendment applications require a neighborhood meeting prior to public hearings. The neighborhood meeting is an opportunity for the applicant to present the proposal, answer questions and receive public comment. The neighborhood meeting is also an opportunity to build consensus by addressing impacts of a development, either agreeing to changes or bringing them back at a second meeting. In the case of affordable housing, staff anticipates substantial public interest. Because the concept plan provides a building envelope and examples of building types rather than proposed architectural drawings, the public may get frustrated that they do not have all of the details prior to rezoning. Likewise, the perception of a compressed timeline designed to meet a March 1, 2018 tax credit application could also frustrate the public process. Should the City proceed with the concept zoning application, staff recommends that the successful developer hold neighborhood meetings while developing site plans for the three sites, similar to meetings required before a zoning application. Although site plan review is administrative and does not require public meetings, staff believes this is the best way for the public to participate in the detailed site planning process. Once complete, the site plan should then be presented to City Council. Acting as the property owner, the Council can receive public comment on the site plan, direct staff if necessary and approve the plan. |
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Attachments: | Rezone Application | ||
Site Information |
9.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Transportation Impact Analysis (TIA)/Transect Consultant Scoping | |||||
STAFF RECOMMENDED ACTION: | |||||
Review the proposed scope of work and provide direction of what should be added and/or removed.
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EXECUTIVE SUMMARY: | |||||
The results of this scoping discussion will be included in the Request for Statement of Qualifications (RSOQ) and, ultimately, guide the hiring of a consultant team with both engineering and planning expertise. The consultant's efforts will result in a final report which the Council may then use as the basis for a future policy discussion regarding potential code or standards amendments. | |||||
INFORMATION: | |||||
Over the past several months and in various forums, the community and City Council have given staff feedback on topics of interest and items to be explored for changes to the Transportation Impact Analysis (TIA) standards and Transect Code. Staff has listened to this feedback and prepared the attached TIA/Transect Scope of Work options document for review and discussion. Staff is recommending the use of a consultant to analyze the Transportation Impact Analysis (TIA) standards and Transect Code. In an effort to gain input from the Council and public, staff is looking for firm Council direction to finalize the consultant's scope of work at this public work session. City Council Goals
The Regional Plan Goal and Policies that could be applied to TIAs and the Transect Code are too numerous to list in relation to a general discussion on the scoping of consultant work that could result in amendments to the TIA standards or Transect Code. Any proposed amendments to the TIA standards or Transect Code that result from the consultant's work will go through an extensive Regional Plan analysis. |
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Attachments: | TIA/Transect Scope of Work |