FINAL AGENDA
* PLEASE NOTE THE CHANGE IN DATE, DUE TO THE HOLIDAY
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Council Meeting of June 20, 2017; and Special Meeting (Executive Session)of June 27, 2017. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Transportation Commission. | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Make one FUSD Representative appointment to a term expiring November 2019.
2) Make one NAIPTA Representative appointment to a term expiring November 2019. 3) Make two appointments to terms expiring July 2020. 4) Make one appointment to a term expiring July 2019. |
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B. | Consideration of Removal and Appointments: Board of Adjustment. | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Remove Board Member Greg Parker from the Board of Adjustment.
2) Make one appointment to a term expiring May 2018. 3) Make one appointment to a term expiring May 2019. |
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8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Devangkumar Patel "VP Flagstaff Mall", 4501 N. Hwy. 89, Series 10 (beer and wine store), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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B. | Consideration and Action on Liquor License Application: Kathryn Maassen "Flagstaff KOA", 5803 N. US Hwy 89., Series 10 (beer and wine store), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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C. | Consideration and Action on Liquor License Application: Lauren Merrett, "The Mayor", 409 S. San Francisco St., Series 12 (restaurant), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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D. | Consideration and Action on Liquor License Application: Donald Queen, "Teppan Fuji", 2500 S. Woodlands Village Blvd., Suite 9, Series 12 (restaurant), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Annual Computer Software Maintenance Agreements | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $680,437.95 plus applicable taxes pursuant to contracts with:
Above contracts have been budgeted including the increases in the fiscal year 2018 budget. Each contract has been listed with the possibility of adding any applicable sales taxes to be added at a later time. All contract increases have been included in the prices listed above unless otherwise stated.
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B. | Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the National Park Service for dispatch services | |||||
RECOMMENDED ACTION: | ||||||
Approve the intergovernmental agreement between the City of Flagstaff and the National Park Service to provide dispatch services for the National Park Service.
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C. | Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the Highlands Fire District for dispatch services. | |||||
RECOMMENDED ACTION: | ||||||
Approve this Intergovernmental Agreement between the City of Flagstaff and Highlands Fire District to provide dispatch services for Highlands Fire District. |
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D. | Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the Forest Lakes Fire District for dispatch services | |||||
RECOMMENDED ACTION: | ||||||
Approve the intergovernmental agreement between the City of Flagstaff and the Forest Lakes Fire Department to provide dispatch services for the Forest Lakes Fire District.
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E. | Consideration and Approval of Street Closure(s): Orpheum Block Party | |||||
RECOMMENDED ACTION: | ||||||
Approve the street closure at Aspen Avenue between Beaver Street and Leroux Street on August 12, 2017, from 9:00 AM to 6:00 PM.
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F. | Consideration and Approval of Contract: Amend the current Agreement with Intergraph Corporation doing business as Hexagon Safety & Infrastructure to include a Custom I/LEADS Data Conversion. | |||||
RECOMMENDED ACTION: | ||||||
Award the amended not-to-exceed amount of $112,408.00 for the I/LEADS Custom Field Data Migration, approved in the FY2018 budget and to be funded out of 001-04-061-0220-2-4231 and authorize the City Manager to sign the Amendment.
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10. | ROUTINE ITEMS | |||||
A. | Consideration and Approval of Off-Track Wagering Facility Permit: TP Racing, LLLP, dba Turf Paradise, located at Porky's Pub Sports Bar and Lounge, 2285 E. Butler Ave. | |||||
RECOMMENDED ACTION: | ||||||
Approve the New Off-Track Wagering Permit for TP Racing, LLLP, dba Turf Paradise at Porky's Pub Sports Bar and Lounge.
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B. | Consideration of Appointments: Presiding Magistrate and Magistrates for the Flagstaff Municipal Court. | |||||
RECOMMENDED ACTION: | ||||||
Approve the appointments of Thomas L. Chotena as Presiding Magistrate, Michael Araujo as Magistrate and Paul Julien as On-Call Magistrate.
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C. | Consideration and Approval of the Design-Build Contract Amendment Two: Core Services Maintenance Facility – Guaranteed Maximum Price (GMP) #2 for the Phase 2 construction portion of work. | |||||
RECOMMENDED ACTION: | ||||||
1) Approve Amendment Two to the Design-Build Services Contract ("Amendment Two") with CORE Construction, Inc. for the construction phase services for the Phase 2 portion of work on the Core Services Maintenance Facility in the total amount of $15,545,107.00 with an anticipated substantial completion date of 5/5/2018:
- Base GMP #2 of $14,500,625.00 plus the Owner's Contingency of $575,843.00; and
- Alternative #1 of $468,639.00 to add a fleet vehicle Wash Building. 2) Approve Change Order Authority to the City Manager in the amount of $1,554,510.00 (10% of total amount) to cover potential costs associated with unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents. |
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D. | Consideration and Adoption of Ordinance No. 2017-19: An ordinance to acquire approximately 112 square feet of real property located at 24 South Mikes Pike for public right of way purposes. | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-19 by title only for the final time
2) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) 3) Adopt Ordinance No. 2017-19 |
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E. | Approval of an Intergovernmental Agreement: related to Consolidation of University Campus and Road Projects, and Adoption of Ordinance No. 2017-20 An Ordinance of the City Council of the City of Flagstaff authorizing abandonment and conveyance of public right-of-way in a portion of Humphreys Street, alley under Drury Inn, alley under High Country Conference Center, a portion of Verde Street, and authorizing conveyance of such properties to the Arizona Board of Regents, in exchange for property of substantially equal value; providing for repeal of conflicting ordinances, severability, and establishing an effective date. (Exchange properties of substantially equal value) | |||||
RECOMMENDED ACTION: | ||||||
1) Approve Intergovernmental Agreement with Arizona Board of Regents;
2) Read Ordinance No. 2017-20 by title only for the final time 3) City Clerk reads Ordinance No. 2017-20 by title only (if approved above) 4) Adopt Ordinance No. 2017-20 |
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F. | Consideration and Adoption of Ordinance No. 2017-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept 22 acres of real property and providing for the repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-24 by title only for the final time
2) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) 3) Adopt Ordinance No. 2017-24 |
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G. | Consideration and Adoption of Ordinance No. 2017-25: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding Chapter 2-24, Creating a Flagstaff Citizens Transportation Tax Commission. | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-25 by title only for the final time
2) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) 3) Adopt Ordinance No. 2017-25 |
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H. | Consideration and Adoption of Ordinance No. 2017-23: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 15, Labor, Chapter 15-01, Minimum Wage, Section 15-01-001-0003, Minimum Wage, Section 15-01-001-0007, Civil Penalties and Remedies, and Section 15-01-001-0008, Other Legal Requirements, in furtherance of the purposes of Title 15, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-23 by title only for the final time
2) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) 3) Adopt Ordinance No. 2017-23 |
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11. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2017-21: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2018. (Primary and secondary property tax levies for FY 2017-2018) | |||||
RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2017-21 by title only for the final time
2) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) 3) Adopt Ordinance No. 2017-21 |
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B. |
Consideration and Adoption of Ordinance 2017-22: An ordinance of the City Council of the City of Flagstaff, amending Title 13 of the Flagstaff City Code, Engineering Designs Standards and Specifications for New Infrastructure, to provide for revised standards; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution 2017-22: A resolution of the City Council of the City of Flagstaff, declaring as a public record that certain document filed with the City Clerk and entitled "2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure." |
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RECOMMENDED ACTION: | ||||||
1) Adopt Resolution No. 2017-22
2) Read Ordinance No. 2017-22 by title only for the final time 3) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) 4) Adopt Ordinance No. 2017-22 |
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C. | Consideration and Approval of Contract: Approve the Construction Contract for the Bushmaster Park Reclaimed Water Booster Pump Station. | |||||
RECOMMENDED ACTION: | ||||||
Approve the construction contract with Schofield Civil Construction, LLC for the construction of the Bushmaster Park Reclaimed Water Booster Pump Station, for a total contract price not to exceed $852,600 and a 240 calendar day contract time; and authorize the City Manager to execute the necessary documents.
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12. | COUNCIL LIAISON REPORTS | |||||
13. | DISCUSSION ITEMS | |||||
A. | Fourth Street Bridge Future Intergovernmental Agreement Direction | |||||
14. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting Consideration of Council Action to Oppose Uranium Transport (Cit. Pet. #2017-02). | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to Place on a Future Agenda a Discussion on a Possible Charter Amendment to Reduce the Signature Requirement for City Elections. | |||||
C. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to Place on a Future Agenda a Discussion on Treating E-cigarettes and Vaping the Same as Other Tobacco Products in the Code. | |||||
15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Regular Council Meeting of June 20, 2017; and Special Meeting (Executive Session)of June 27, 2017. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Regular Council Meeting of June 20, 2017; and Special Meeting (Executive Session)of June 27, 2017.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOALS: COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Attachments: | 06.20.2017.CCRM.Minutes | ||
06.27.2017.CCSMES.Minutes |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Transportation Commission. | |||||
RECOMMENDED ACTION: | |||||
1) Make one FUSD Representative appointment to a term expiring November 2019.
2) Make one NAIPTA Representative appointment to a term expiring November 2019. 3) Make two appointments to terms expiring July 2020. 4) Make one appointment to a term expiring July 2019. |
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Executive Summary: | |||||
The Transportation Commission consists of seven voting members (a representative from the Flagstaff Unified School District, a representative of NAIPTA and five citizens) and two non-voting members (City Traffic Engineer and a Police Department representative). The Transportation Commission reviews requests for changes in traffic regulations and formulates and recommends traffic-related policies and ordinances to the Council. The commission sponsors two subcommittees: the Bicycle Advisory Committee and the Pedestrian Advisory Committee, each consisting of seven voting members. There are currently five seats available; one FUSD seat, one NAIPTA seat, two seats in which the current commissioner's term is expiring and one vacant seat. Mr. Kuhn, Ms. Mazza, and Mr. Spice are eligible and have expressed interest in being re-appointed to another term on the commission. It is important to fill vacancies on boards and commissions quickly so as to allow them to continue meeting on a regular basis. Please note that while there are five positions to fill there are only four applications on file. The four applications on file for consideration by the Council are as follows: Bob Kuhn (current FUSD commissioner) Erika Mazza (current NAIPTA commissioner) Derik Spice (current commissioner) Melody Varner (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember McCarthy, Councilmember Odegaard, Councilmember Putzova and Vice Mayor Whelan. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint four Commissioners: By appointing members at this time, the Transportation Commission will be at near full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and have been made known by City staff and current commission members through word of mouth. | |||||
Attachments: | Transporation Commission Authority |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Removal and Appointments: Board of Adjustment. | |||||
RECOMMENDED ACTION: | |||||
1) Remove Board Member Greg Parker from the Board of Adjustment.
2) Make one appointment to a term expiring May 2018. 3) Make one appointment to a term expiring May 2019. |
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Executive Summary: | |||||
The Board of Adjustment is made up of seven voting members; six citizen members appointed by the Mayor and City Council and one member of the Planning and Zoning Commission. The Board holds hearings on request for variances and appeals of decisions made by the Zoning Administrator. The Board does not have the authority to change zoning law. There is currently one vacant seat available. In addition to the one vacancy, there is a board member who has not been attending meetings and the Board of Adjustment is recommending his removal from the Board. If removed, there will be a second vacancy to be filled. On May 15, 2017, the City Clerk's office was notified that at the Board of Adjustment meeting of May 3, 2017, the Board requested a City Council review of the membership of Member Greg Parker. Mr. Parker has not been attending meetings as required by the Board of Adjustment Rules of Procedure and the Board and Commission Members' Rules and Operations Manual. Mr. Parker was appointed to the Board of Adjustment on August 25, 2015, and has not attended a single meeting since his appointment. The Board of Adjustment only meets as necessary and of the last five meetings (03/30/16, 08/03/16, 08/17/16, 05/03/17, 06/07/17) Mr. Parker has not been in attendance and has not provided any notification regarding his absence. This included the highly controversial hearing on the Hub. Rule 206, Member Attendance, of the Board of Adjustment Rules of Procedure states: "If any member of the Board shall be absent from three (3) consecutive hearings or fifty (50) percent of the regularly scheduled meetings during a calendar year without good cause and prior notice to the secretary or the chair, the chair shall, at his/her discretion, bring the matter before the City Council for review." The Board and Commission Members' Rules and Operations Manual states: "...a board or commission may recommend to the City Council the dismissal of any citizen member who is absent for more than two consecutive regular meetings without prior notification. This same rule applies if a commission member is absent for more than thirty percent (30%) of all meetings during a twelve-month period." Community Development staff, as well as the City Clerk's office, have attempted to contact Mr. Parker on numerous occasions through email, phone calls, and personal visits to his home. Those efforts have been met with no communication back from Mr. Parker. With a vacancy and Mr. Parker not attending, it has been challenging to get the quorum necessary to conduct business. Should the Council wish to make appointments, there are two applications on file for consideration: Lisa Bergstrom (new applicant)
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Putzova and if Council removes Mr. Parker, Councilmember Odegaard.Joel Fritzler (new applicant) |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Remove Mr. Parker from the Board of Adjustment and make two appointments. 2) Allow Mr. Parker to remain on the Board of Adjustment and make one appointment. 3) Postpone the action to allow for further discussion, expand the list of candidates or other Council direction. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in City government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | BOA - Authority | ||
BOA - Rules of Procedure |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Devangkumar Patel "VP Flagstaff Mall", 4501 N. Hwy. 89, Series 10 (beer and wine store), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. VP Flagstaff Mall is an existing business that is now under new management. If approved, it will be one of the 30 active series 10 licenses in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State.
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Policy Impact: | |||||
Not applicable | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is July 11, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on June 14, 2017. No written protests have been received to date. | |||||
Attachments: | VP - Letter to Applicant | ||
Hearing Procedures | |||
Series 10 Description | |||
VP - PD Memo | |||
VP - Code Memo | |||
VP - Map |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Kathryn Maassen "Flagstaff KOA", 5803 N. US Hwy 89., Series 10 (beer and wine store), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. This is a non-quota type of license. Flagstaff KOA is an existing business that is under new ownership. If approved, it will be one the 30 active series 10 licenses in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is July 14, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on June 14, 2017. No written protests have been received to date. | |||||
Attachments: | Flagstaff KOA - Letter to Applicant | ||
Hearing Procedures | |||
Series 10 Description | |||
Flagstaff KOA - Code Memo | |||
Flagstaff KOA - PD Memo | |||
Flagstaff KOA - Map |
8.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lauren Merrett, "The Mayor", 409 S. San Francisco St., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The Mayor is a current restaurant in Flagstaff that has gone under new management. If approved, it will be one of the 88 active series 12 licenses in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is July 18, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on June 14, 2017. No written protests have been received to date. | |||||
Attachments: | The Mayor - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
The Mayor - PD Memo | |||
The Mayor - Code Memo | |||
The Mayor - Map |
8.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: Donald Queen, "Teppan Fuji", 2500 S. Woodlands Village Blvd., Suite 9, Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
|
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Teppan Fuji is an existing restaurant in Flagstaff that is under new management; if approved it will be one of the 88 active series 12 licenses in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable.
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is July 21, 2017. |
|||||
Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on June 14, 2017. No written protests have been received to date. | |||||
Attachments: | Teppan Fuji - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Teppan Fuji - PD Memo | |||
Teppan Fuji - Code Memo | |||
Teppan Fuji - Map |
9.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Annual Computer Software Maintenance Agreements | |||||
RECOMMENDED ACTION: | |||||
Approve payment of annual software maintenance costs in a budgeted amount not to exceed $680,437.95 plus applicable taxes pursuant to contracts with:
Above contracts have been budgeted including the increases in the fiscal year 2018 budget. Each contract has been listed with the possibility of adding any applicable sales taxes to be added at a later time. All contract increases have been included in the prices listed above unless otherwise stated.
|
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Executive Summary: | |||||
Policy Decision or Reason for Action:
Annual purchase orders pursuant to contracts provide for the means to conduct day-to-day activities of the City without delay. |
|||||
Financial Impact: | |||||
Purchases are budgeted in the department division's budget for software maintenance. The overall cost for FY 18 is expected to increase by approximately $32,964.11 due to increases in the consumer price index (CPI) and expanded service needs. Harris ERP Financial applications costs are the same as last year at $147,076.26. Superion (formerly Sungard) Financial applications costs have increased 5%. ESRI Maintenance costs are the same as last year as this is year 2 of a 3 year contract at $54,475.50 annually. The Microsoft Enterprise Agreement applications cost has increased in order to cover the City's increased user base, and to migrate the City to Office 365. Police Department maintenance applications show a total decrease in cost due to an incorrect tax amount charged last fiscal year and an item having been eliminated from maintenance. The library's SIRSI maintenance increase is estimated at 3% - the maximum allowable. |
|||||
Policy Impact: | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. | |||||
Options and Alternatives: | |||||
1) Approve the recommended action as submitted; 2) Present to Council the software maintenance support services exceeding the bid threshold on an individual basis. |
|||||
Background and History: | |||||
For the past seven years, IT and Purchasing have presented a comprehensive master list outlining most computer software maintenance and support services. City staff’s recommendation is to receive payment authorization as one action item at the onset of the fiscal year. During the current fiscal year we have expended approximately $647,473.84 to the various vendors as outlined in the attached schedule. City has existing contracts with all vendors. Intergraph requires a new contract on an annual basis, with its current terms (attached). |
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Key Considerations: | |||||
Software maintenance and support services are being acquired from designated vendors from whom we purchased the computer software. | |||||
Community Benefits and Considerations: | |||||
Ongoing maintenance and support services assure the City the latest products enhancements and technical support that is critical in support of the City’s computer infrastructure. | |||||
Community Involvement: | |||||
None. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Software Maintenance Summary | ||
Harrisw ERP | |||
Superion H.T.E. | |||
ESRI Contract | |||
Microsoft EA Quote | |||
Microsoft EA Agreement | |||
Microsoft EA Enrollment | |||
Microsoft Program Signature Form | |||
Microsoft - State Procurement Office - Signed | |||
Intergraph - Public Safety | |||
Sirsi - Library |
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the National Park Service for dispatch services | |||||
RECOMMENDED ACTION: | |||||
Approve the intergovernmental agreement between the City of Flagstaff and the National Park Service to provide dispatch services for the National Park Service.
|
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Executive Summary: | |||||
The City of Flagstaff, acting through the Police Department, desires to continue to provide dispatching services to the National Park Service. This agreement renews a five-year contract during which dispatch services will be provided to the National Park Service. | |||||
Financial Impact: | |||||
This agreement will allow the Police Department 9-1-1 Communication’s Center to continue to provide the same dispatch services to the National Park Service as it has in the past. Approval of this agreement provides payment to the City of Flagstaff in the amount of $5,000 annually for the dispatch services provided. This payment assists in offsetting the cost of operating the 9-1-1 Communications Center. | |||||
Policy Impact: | |||||
None
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Effective Governance (Public Safety Goal PF.3) Provide high-quality emergency response and public safety services. The National Park Service provides federal law enforcement in the National Monuments surrounding the City of Flagstaff within Coconino County in cooperation with the City of Flagstaff and Coconino County Sheriff's Office. Approval of this agreement ensures direct and interoperable communication among law enforcement agencies who work together on a regular basis. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes, a similar agreement was approved August 27, 2012, and is in place until August 31, 2017. | |||||
Options and Alternatives: | |||||
The council may choose to approve or disapprove this agreement. If approved, this Intergovernmental Agreement will allow for continued dispatch services to the National Park Service at the existing level. | |||||
Background and History: | |||||
The Flagstaff Police Department has provided dispatch services to the National Park Service since August 31, 2012. The National Park Service provides services to the Flagstaff area monuments. Their law enforcement officers have assisted Sheriff Deputies on incidents within Coconino County utilizing the Sheriff's Department radio frequencies. The current contract expires August 31, 2017. | |||||
Key Considerations: | |||||
The approval of this renewal agreement will continue to provide streamlined, direct, and consistent dispatch services as outlined based on an annual payment of $5,000. This will continue to ensure direct and inter-operative communication between the National Park Service and the 9-1-1 Communications Center. | |||||
Community Benefits and Considerations: | |||||
The National Park Service will be invoiced yearly in the amount of $5,000 for dispatch services. | |||||
Community Involvement: | |||||
The approval of this renewal agreement will provide a continued positive relationship with the National Park Service Law Enforcement group who provides law enforcement efforts in and around the City of Flagstaff and Coconino County. Approval of this agreement ensures continued inter-operable communications among law enforcement agencies in Flagstaff and Coconino County. | |||||
Expanded Options and Alternatives: | |||||
Inform: The National Park Service has requested the renewal of this agreement for continued dispatch services from the Flagstaff Police Department 9-1-1 Communications Center. | |||||
Attachments: | NPS Contract Renewal 2017-2022 | ||
IPP Fact Sheet |
9.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the Highlands Fire District for dispatch services. | |||||
RECOMMENDED ACTION: | |||||
Approve this Intergovernmental Agreement between the City of Flagstaff and Highlands Fire District to provide dispatch services for Highlands Fire District. |
|||||
Executive Summary: | |||||
The City of Flagstaff, acting through the Police Department, desires to continue to provide dispatching services to Highlands Fire District. This agreement renews a four-year contract during which dispatch services will be provided to the Highlands Fire District. |
|||||
Financial Impact: | |||||
This agreement will allow the Police Department 9-1-1 Communication's Center to continue to provide the same dispatch services to the Highlands Fire District as it has in the past. Highlands Fire District will continue to be billed according to the total budgetary cost of operating the 9-1-1 Communication Center. This is calculated at a cost per call rate and billed as such. This agreement represents revenue of approximately $19,900 annually. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
TEAM FLAGSTAFF STRATEGIC PLAN GOALS Strategic Priority #4: Work in partnership to enhance a safe and livable community 1. Foster a safe, healthy, equitable and accessible community. 2. Cultivate community partnerships through civic engagement and participation. |
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Has There Been Previous Council Decision on This: | |||||
Yes, a similar agreement was originally approved July 17, 2012, and is in place until June 30, 2016. | |||||
Options and Alternatives: | |||||
The Council may choose to approve or disapprove this agreement. If approved, this Intergovernmental Agreement will allow for continued dispatch services to the Highlands Fire District at the existing level. | |||||
Background/History: | |||||
The Flagstaff Police Department has provided dispatch services to Highlands Fire District for several years. The Highlands Fire District provides services to Kachina Village, Mountain Air and Forest Highlands. The current contract expires June 30, 2017. | |||||
Key Considerations: | |||||
The approval of this renewal agreement will continue to provide streamlined, direct and consistent dispatch services as outlined based on a cost per call basis. This will continue to ensure direct and interoperative communication between the responding fire and medical units and the dispatch center. | |||||
Expanded Financial Considerations: | |||||
Highlands Fire Department will be invoiced quarterly for the dispatch services based on the number of calls at the calculated cost per call. | |||||
Community Benefits and Considerations: | |||||
The approval of this renewal agreement will provide a continued positive relationship with the Highlands Fire District that enables quick, efficient and effective response of fire and emergency personnel as a result 9-1-1 calls from individuals, citizens and community members within their district. |
|||||
Community Involvement: | |||||
Inform: Highland Fire District, Chief Foreman, has requested the renewal of this agreement for continued emergency dispatch services from the Flagstaff Police Department 9-1-1 Communications Center. This agreement is endorsed by the Flagstaff Fire Department. | |||||
Expanded Options and Alternatives: | |||||
N/A | |||||
Attachments: | Highlands Fire IGA |
9.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Intergovernmental Agreement between the City of Flagstaff and the Forest Lakes Fire District for dispatch services | |||||
RECOMMENDED ACTION: | |||||
Approve the intergovernmental agreement between the City of Flagstaff and the Forest Lakes Fire Department to provide dispatch services for the Forest Lakes Fire District.
|
|||||
Executive Summary: | |||||
The City of Flagstaff, acting through the Police Department, desires to provide dispatching services to the Forest Lakes Fire District. This agreement serves as a five-year agreement during which dispatch services will be provided to the Forest Lakes Fire District. Approval of this agreement will continue to enhance interagency collaboration, information sharing via direct radio contact and more timely interoperability between the Forest Lakes Fire District and the Flagstaff 911 Communications Center. This change will enable a more timely response to fire and medical emergencies for the citizens in their district. This will allow the ability to share information with our fire districts directly rather than relaying information via third party telephone contact into the Communications Center and then out to the appropriate Fire District groups. | |||||
Financial Impact: | |||||
Approval of this agreement will establish cost recovery for the indirect and direct costs based on the currently utilized cost per call format. The 2017 projected cost recovery is estimated at $7,435.62. This number is based on the actual calls for service that were relayed by the Flagstaff 911 Communications Center to the Forest Lakes Fire District in 2016. The current cost per call formula is what the Flagstaff 911 Communications Center applies via contract to all user agencies dispatched by the Communications Center. | |||||
Policy Impact: | |||||
None
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Effective Governance (Public Safety Goal PF.3). Provide high-quality emergency response and public safety services including law enforcement, fire, and medical transport. By approving this agreement, the Forest Lakes Fire District will be dispatched consistently along with the other rural fire departments currently served by out Communications Center, their 911 public safety answering point (PSAP). This change ensures direct and inter-operative communication between the responding fire and medical units and the dispatch center by providing direct radio information relays rather than by telephone to a second party. We currently do not track Forest Lakes Fire District units after they have been dispatched on a call for service due to their current radio system configuration. The radio system update accompanied by this agreement will now allow timely and consistent toning and tracking of Forest Lakes Fire District emergency response units. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
The council may choose to approve or disapprove this agreement. If approved, this agreement allows direct communication/dispatch interoperability with the Forest Lakes Fire District. Disapproval will eliminate direct contact with the field units and will require that we continue to use a second party to pass along fire and medical information. | |||||
Background and History: | |||||
Historically, the Coconino County Sheriff’s Office has been the dispatch services provider for the Forest Lakes Fire District. In 2001, when the Flagstaff Police Department began managing the co-located and combined Flagstaff 911 Communications Center, the Forest Lakes Fire District as a historical partner was also included, however, without full two-way radio communication. The Flagstaff 911 Communications Center is the Primary Safety Answering Point (PSAP) for the southern half of Coconino County which includes the Forest Lakes community. We handle all incoming 911 and business calls for service. The current dispatching service is being completed via telephone. The call for service and all pertinent information is relayed via telephone to a member of the Forest Lakes Fire District. They then pass along the information to the responding units via radio. The fire units currently do not have direct contact to our Communications Center. They must contact their dispatcher who then calls our Communications Center if they need assistance with a deputy or to relay any information regarding their call for service. This is not a timely way to conduct business or best for the customer requesting assistance. The development of this contract is based on the expansion of the Forest Lakes radio system that will be able to reach the Flagstaff 911 Communications Center from the Forest Lakes area. |
|||||
Key Considerations: | |||||
The approval of this agreement will provide streamlined, direct and consistent dispatch services as outlined and for financial consideration based on a cost per call basis. This will ensure direct and intraoperative communication between Forest Lakes Fire District and the 9-1-1 Communications Center. | |||||
Community Benefits and Considerations: | |||||
This agreement provides for payment based on a cost per call basis and will assist in offsetting the cost of operating the Communications Center. | |||||
Community Involvement: | |||||
The approval of this agreement will maintain a positive relationship with the Forest Lakes Fire District that will enable quick, efficient and effective responses of fire and emergency personnel as a result of 911 calls from the individuals, citizens and community members within their district. By dispatching directly to the necessary units, it will eliminate the need for a second party to relay information and the potential for the loss of information in that translation. Approval of this agreement will make the Forest Lakes Fire District a fully active member of the Communications User Group allowing them to provide input and feedback to the Center on procedures and policies related to best practices. | |||||
Expanded Options and Alternatives: | |||||
Inform: The Forest Lakes Fire District has requested dispatch services from the Flagstaff Police Department 9-1-1 Communications Center. | |||||
Attachments: | Forest Lakes IGA |
9.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Street Closure(s): Orpheum Block Party | |||||
RECOMMENDED ACTION: | |||||
Approve the street closure at Aspen Avenue between Beaver Street and Leroux Street on August 12, 2017, from 9:00 AM to 6:00 PM.
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Executive Summary: | |||||
The City of Flagstaff Office of Community Events brings forward requests for street closures on behalf of the applicant. Staff requires the event producer to conduct outreach and encourages them to address any concerns the community may have regarding the event. As a courtesy, the Office of Community Events produces a monthly newsletter for downtown residents and business owners to inform them of the upcoming City Council meetings, street closures and events at Heritage Square. The Orpheum is requesting this street closure for their Centennial Celebration. The event will be free and open to the public. The event producer plans to have a stage with live music from 10:00 AM to 5:00 PM, a Volkswagen Classic car show and multiple vendors along the length of Aspen Avenue between Beaver and Leroux Streets, a Kids Zone with activities including bounce houses, and a fenced beer garden limited to the area in front of the Orpheum. The current special event permit regulations do not allow for the full closure of one-way streets in north downtown. Deviations from this regulation have been approved by City Council on a case-by-case basis. The Flagstaff Fire Department requires that there be a fire line and access to all hydrant and water hook-ups on the street. By allowing the Orpheum Theater's block party street closure as an exception to the special event permit regulations regarding a full street closure of Aspen Avenue between Beaver Street and Leroux Street, the City is providing a safe location for a community event. |
|||||
Financial Impact: | |||||
While street closures need to be managed appropriately given the change in traffic patterns for local businesses, community events support the vibrancy of the economy of Downtown Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
REGIONAL PLAN: Economic Development: Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises. Goal ED.6. Tourism will continue to provide a year-round source for the community, while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff's unique sense of place as an economic development driver. |
|||||
Has There Been Previous Council Decision on This: | |||||
Council has approved various street closures in the downtown area in the past. The Orpheum received approval for a street closure in 2016. | |||||
Options and Alternatives: | |||||
-Approve the request as submitted. -Deny the request to close the proposed downtown street. |
|||||
Background and History: | |||||
The Orpheum is requesting this street closure for their Centennial Celebration. It is a free event open to the public and will include live music, kids activities and a small classic Volkswagen car show. The event will run from 10:00 AM to 5:00 PM. The Orpheum would like the community and visitors to help celebrate the 100 years of quality entertainment in downtown Flagstaff. By allowing the Orpheum Theater's block party street closure as an exception to the special event permit regulations regarding full street closure of Aspen Avenue between Beaver Street and Leroux Street, the City is providing a safe location for a community event. |
|||||
Key Considerations: | |||||
The current special event permit regulations do not allow for the full closure of one-way streets in north downtown. Deviations from this regulation have been approved by City Council on a case-by-case basis. The Flagstaff Fire Department requires that there be a fire line and access to all hydrant and water hook-ups on the street. | |||||
Community Involvement: | |||||
The Orpheum Theater is a historical entertainment venue in the heart of downtown Flagstaff that has been providing quality entertainment for 100 years. Having a community gathering to celebrate its success brings vibrancy and visitors to the downtown area and generates business for shops and restaurants. | |||||
Expanded Options and Alternatives: | |||||
Inform: The Office of Community Events produces a monthly newsletter for the downtown business and residents. The newsletter contains event information regarding upcoming City Council meetings, Heritage Square activities and street closures. Notice of the City Council meeting was included in the June newsletter. Involve: The Orpheum Theater is required to conduct outreach to all businesses and residents affected by the street closure. |
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Attachments: | Traffic Control Plan |
9.F.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||||||||||||||||||
Consideration and Approval of Contract: Amend the current Agreement with Intergraph Corporation doing business as Hexagon Safety & Infrastructure to include a Custom I/LEADS Data Conversion. | |||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||
Award the amended not-to-exceed amount of $112,408.00 for the I/LEADS Custom Field Data Migration, approved in the FY2018 budget and to be funded out of 001-04-061-0220-2-4231 and authorize the City Manager to sign the Amendment.
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Executive Summary: | |||||||||||||||||||||
Approve the Amendment for the custom field data migration to the computer automated records system contract approved by Council on January 20, 2015. The original contract amount was $495,000.00. The Amendment allows us to incorporate our current software custom fields into the new WebRMS software upgrade. Software upgrades are crucial to all of our records system users in order to continue our ability to document and track incidents and subjects across all local jurisdictions. Five agencies currently use the Intergraph I/leads Records Management Software. This upgrade will allow us to meet our legal mandate of Uniform Crime Reporting and have a system that is properly maintained on a yearly basis and maintains our current database. This Amendment allows us to keep our historical data and to add information to the database with the upgrade. | |||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||
There are 401 User Interface Customizations which have been created over the past 16 years. Of those 401 custom fields, 194 custom fields are used by the Flagstaff Police Department. The total cost for the data implementation is $112,408, and the total budget for this contract is $131,737 in account number 001-04-061-0220-2-4231. The Flagstaff Police Department’s portion will be $35,960.02. Some examples of the custom fields include report routing fields, domestic violence fields, and gang related fields in the incident and arrest modules. The cost of the Amendment will be shared between five (5) Northern Arizona Police Agencies (Flagstaff Police Department, Coconino County Sheriff's Office, Coconino County Detention Facility, Northern Arizona University Police Department and Williams Police Department). The Flagstaff Police Department will be responsible for paying the initial amount up front and then will be reimbursed by the other agencies. The final cost breakdown is as follows:
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Policy Impact: | |||||||||||||||||||||
N/A
|
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||||||||||||||||||
Effective Governance (Public Safety) The Amendment to the Intergraph/Hexagon software and custom field upgrades allows us to transfer and maintain our current custom records management database to use when reporting crimes and incidents, and to run crime statistics and reports. |
|||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||
The original contract in the amount of $495,000.00 was approved by Council January 20, 2015. (Item 10B) | |||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||
|
|||||||||||||||||||||
Background and History: | |||||||||||||||||||||
In 1997, the City and County realized their law enforcement facilities were not adequate to meet the growing needs of both agencies. Agreements were made and beginning in 2000, agencies started moving into the shared building. City and County leadership realized further efficiencies could be gained by sharing services that both agencies needed. This resulted in a shared Dispatch Center, shared Information Technology Department, shared Facility Management and shared Records Section. In 2000, a shared Computer-Aided Dispatch System was purchased along with a shared Records Management System from Intergraph Public Safety Corporation (also called Hexagon). The Records Management System continues to be the central repository where all City Police, Coconino County Sheriff, Northern Arizona University Police, Williams Police, and Coconino Detention Facility reports are received, stored, and disseminated in both paper and electronic formats. Many other local criminal justice agencies (i.e. City Court and Prosecutor, Adult Probation, Gang Intelligence and Team Enforcement Mission (GITEM) and the Bureau of Alcohol, Tobacco and Firearms) have immediate electronic access to the Records Management System. Electronic information is entered into the Intergraph Public Safety Records Management System and hard copy documents can be electronically scanned and attached to allow both on and off-site criminal justice staff to view or reproduce reports from their local workstations. Detailed electronic information is now available on over 2,014,025 calls for service, over 390,599 incident and crime reports, 272,973 vehicles, 203,954 arrests, and 161,550 jail bookings. Over the years the system has been upgraded and expanded based on the needs of the agencies using it. We have several additional modules and interfaces that have been created and purchased to allow information sharing. For example some of these modules allow for on-line police reporting, call for service research, crime mapping, field report writing, critical event notifications, warrant checks, FBI crime reporting, along with many other modules to allow for data research. In January 2015 an upgrade with Intergraph Corporation entitiled "I/LEADS Upgrade to Web RMS, CAGIS and BI Direct" was approved moving the shared Records Management System at the Law Enforcement Administrative Facility to a web based Records Management System. The current project is in the implementation phase. During the first few months of the implementation we discovered custom fields created by all five agencies would not transfer over to the new web-based product. The custom fields were created to be more specific to our agencies and to allow us to track and gather necessary information to assist with creating a more transparent agency. There are 401 User Interface Customizations which have been created over the past 16 years. Of those 401 custom fields, 194 custom fields are used by the Flagstaff Police Department. The total cost for the data implementation to include the custom fields is $112,408. The police department’s portion would be approximately $35,960.02. These are custom fields to include: report routing fields, domestic violence fields, and gang related fields in the incident and arrest modules. |
|||||||||||||||||||||
Key Considerations: | |||||||||||||||||||||
Software upgrades are crucial to all of our records system users in order to continue to expand our ability to document and track incidents and subjects across all local jurisdictions. Five agencies (CCSO, CCDF, NAU, WMS PD, and FPD) currently use the Intergraph I/leads Records Management Software. In January of 2015, the City Council approved the Web Based Records Management System (WebRMS) upgrade. The amendment allows us to implement the current custom modules all five agencies have created and continue to have access to our historical data to refer to when necessary. | |||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||
There are 401 User Interface Customizations which have been created over the past 16 years. Of those 401 custom fields, 194 custom fields are used by the Flagstaff Police Department. The total cost for the data implementation is $112,408. The cost for the custom field data implementation is shared between five agencies. The police department’s portion would be approximately $35,960.02. Below is a cost breakdown for each agency for the custom fields data implementation:
|
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Community Involvement: | |||||||||||||||||||||
The Flagstaff Police Department values customer service and citizen trust. The custom fields were created specifically for our agencies. The modules allow us to gather data and have the ability to analyze the data to allow leaders and the community to understand the current and past crime trends. |
|||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||
These custom fields allow us to meet the needs of our citizens, senior leadership and our own agency inquires for information. | |||||||||||||||||||||
Attachments: | Amendment 1 |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Off-Track Wagering Facility Permit: TP Racing, LLLP, dba Turf Paradise, located at Porky's Pub Sports Bar and Lounge, 2285 E. Butler Ave. | |||||
RECOMMENDED ACTION: | |||||
Approve the New Off-Track Wagering Permit for TP Racing, LLLP, dba Turf Paradise at Porky's Pub Sports Bar and Lounge.
|
|||||
Executive Summary: | |||||
An application has been received from TP Racing, LLLP, dba Turf Paradise to permit off-track wagering at Porky's Pub Sports Bar and Lounge. Off-track wagering is the telecast of live audio and visual signals of live or simulcast horse, mule, or greyhound racing programs conducted at an authorized location by a racetrack permitted for the purpose of wagering. Turf Paradise is responsible for the operations of the wagering windows at the proposed location. Section 6-01-001-0012, Gambling, of the Flagstaff City Code, allows for off-track wagering when authorized by the Flagstaff City Council. The City Council may consider any information contained within the application. Porky's Pub Sports Bar and Lounge is an existing business in Flagstaff; if approved, it will be the only off-track wagering facility in Flagstaff. The Museum Club previously held a permit for off-track wagering; when they went under new management the wagering operation was discontinued. The Police Department and Community Development has reviewed the application with no concerns noted. |
|||||
Financial Impact: | |||||
Not applicable. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Off-Track Wagering Permits are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Attachments: | Application | ||
Turf Paradise - PD Memo | |||
Turf Paradise - Code Memo |
10.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration of Appointments: Presiding Magistrate and Magistrates for the Flagstaff Municipal Court. | |||||
RECOMMENDED ACTION: | |||||
Approve the appointments of Thomas L. Chotena as Presiding Magistrate, Michael Araujo as Magistrate and Paul Julien as On-Call Magistrate.
|
|||||
Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of judges for the Municipal Court allows for ongoing operations of the court without interruption. Magistrates hear criminal, civil and traffic matters that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. Magistrates are required for the ongoing operational needs of the Municipal Court. Magistrates are critical to the criminal and civil processes of the judicial branch. The Presiding Magistrate not only has the same responsibilities and duties of the other Magistrates within the court, but is also responsible for the ongoing operation of the court. Under Arizona Supreme Court Administrative Order 2005-32 the Presiding Magistrate works with the Court Administrator to administer justice and provide a safe, fair and efficient environment for the resolution of conflicts. Judges Chotena, Araujo and Julien have all been serving in their current capacity at the Municipal Court and are requesting to continue in their current roles. |
|||||
Financial Impact: | |||||
Funding for all judicial positions are included in the approved budget of the Municipal Court. No additional budgetary impact anticipated. |
|||||
Policy Impact: | |||||
Magistrates are critical to the criminal and civil processes of the judicial branch. These appointments help maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Personnel - Attract and retain quality staff. |
|||||
Has There Been Previous Council Decision on This: | |||||
All Magistrate candidates seeking appointment have been previously appointed by the Flagstaff City Council. |
|||||
Attachments: |
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of the Design-Build Contract Amendment Two: Core Services Maintenance Facility – Guaranteed Maximum Price (GMP) #2 for the Phase 2 construction portion of work. | |||||
RECOMMENDED ACTION: | |||||
1) Approve Amendment Two to the Design-Build Services Contract ("Amendment Two") with CORE Construction, Inc. for the construction phase services for the Phase 2 portion of work on the Core Services Maintenance Facility in the total amount of $15,545,107.00 with an anticipated substantial completion date of 5/5/2018:
- Base GMP #2 of $14,500,625.00 plus the Owner's Contingency of $575,843.00; and
- Alternative #1 of $468,639.00 to add a fleet vehicle Wash Building. 2) Approve Change Order Authority to the City Manager in the amount of $1,554,510.00 (10% of total amount) to cover potential costs associated with unanticipated or additional items of work; and
3) Authorize the City Manager to execute the necessary documents. |
|||||
Executive Summary: | |||||
The award of Amendment Two to the Design-Build Contract will authorize the construction phase services for the Phase 2 portion of work on the new Core Services Maintenance Facility. The Phase 2 portion of work will consist of the construction of a new Public Works Administration Facility, new Fleet Shop, new Solid Waste Facility and a new Streets Facility with a base GMP #2 of $14,500,625.00 plus the Owner’s Contingency of $575,843.00. The Owner's Contingency will supplement several of the assumed construction allowances, including, hard rock dig or removal, permit and “other” utility fees, construction cost escalation fees, winter protection for concrete paving, etc. Additionally, Staff is requesting authorization for Alternative #1 costing $468,639.00 for a single structure Wash Building that has a manual sprayer used to remove dirt, debris and winter roadway salt and help extend the life of the vehicle assets. The cost of constructing the Wash Building is identified on page 2 of Exhibit A. Exhibit A is to be fully incorporated into the Design-Build Services Contract by this Second Amendment. The total price of the Design-Build Contract (excluding Alternative #1) is $26,772,012.00 which consists of the original base price ($2,209,660.00), Amendment One ($9,485,884.00), and the proposed Amendment Two ($15,076,468.00). The addition of Alternative #1, the Wash Building ($468,639.00) will bring the total price to $27,240,651.00. |
|||||
Financial Impact: | |||||
In the Fiscal Year 2018 budget, the City has appropriated $27,450,510.00 in account No. 406-09-424-3276-3-4444 for the Core Services Maintenance Facility construction. | |||||
Policy Impact: | |||||
Approval of Amendment Two will ensure that the level of service to the community is maintained in the future. There are no projected adverse policy impacts with the construction of the Core Services Maintenance Facility.
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Transportation and other public infrastructure; Approval of the development of the new Core Services Maintenance Facility will provide support of the delivery of core City services and programs including: street maintenance, snow plowing and clearing operations, drainage maintenance, pothole and sidewalk repair and street sweeping, residential and commercial trash and recycling collection, bulking trash collection, and maintenance of all City vehicles and equipment, including fire, police, streets, solid waste, and water and wastewater department vehicles. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes. Previous Council Decisions include:
|
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The existing Core Services Maintenance Facility is located at 419 N. Mogollon, Flagstaff, Arizona. This facility was originally built as a horse barn for the Army Corps of Engineers and was later purchased by the City of Flagstaff and used as a Public Works yard. Over the years, there have been numerous structures built on this property, as growth dictated. The existing facility is not adequate to maintain the vehicles and equipment necessary to provide core services. A new facility would also provide an indoor space for all fleet maintenance repairs, some of which are currently performed outdoors in inclement weather, including snow. The City has been in need of a new Core Services Maintenance Facility for many years. The City has outgrown the existing facility and core service operations are scattered throughout the City. In 2010, Council approved a bond measure to construct a new facility on McAllister Ranch located on West Rt. 66. The bond measure was for a total dollar amount of $42 million to build the new facility, which included all new infrastructure (e.g., water, sewer, electricity, as well as Rt. 66 road improvements for traffic flow). The citizens of Flagstaff did not approve this bond measure. At the April 2012 Budget Retreat, the project was discussed and Council approved setting budget authority for the facility. The Council, then, voted on July 17, 2012, to approve the bond measure for a November election through Resolution 2012-30. The citizens of Flagstaff approved a $14 million authorization to be repaid through secondary property taxes. |
|||||
Key Considerations: | |||||
The City has developed preliminary construction documents that are consistent to findings through the programing portion of current needs for the new Core Services Maintenance Facility. Provisions have been made in the preliminary construction documents for expansion of the buildings in the future if needed. City Council has supported Phase 1 of the project (provide the needed utility improvements, improve Rte. 66 to allow safe turning movements into and out of the facility, and grading for the proposed development). The current scope of the project (Phases 1 and 2) would relocate Streets, Solid Waste, Fleet and the Public Works Administration to the new Core Services Maintenance Facility. |
|||||
Community Benefits and Considerations: | |||||
The City will be able to operate from a new Core Services Maintenance Facility in a more cost effective manner by providing City services and programs from a focused location on the west side of town where private and commercial development is currently extensive. Project funds will be provided through the issuance of general obligation debt repaid through secondary property tax ($14 million dollars), revenue debt repaid through a dedicated landfill fee ($5 million dollars), solid waste revenues and revenue transfers from other funds including, the General Fund, Transportation Fund, and Highway User Revenue Fund for a portion of the onsite and offsite utility improvements. |
|||||
Community Involvement: | |||||
The City will benefit in numerous ways with the completion of the Core Services Maintenance Facility. There will be a consolidation of facility resources (i.e. staff, equipment) and thus, efficiency in these services and programs the City can provide citizens. This new facility will increase the capacity for the following services: Streets, Parks and Facilities (equipment and materials storage), as well as consolidating the service personnel for Streets, Fleet Services, Solid Waste Collections and Public Works Administration. The design and projected construction of these facilities are intended to be completed in a sustainable manner. The Core Services Maintenance Facility will have a smaller utility impact and will be much more efficient. The facility has been designed to allow the construction of additional structures to the north as needed for growth. |
|||||
Expanded Options and Alternatives: | |||||
|
|||||
Attachments: | GMP 2 - Summarized | ||
Amendment 2 | |||
Exhibit A - GMP 2 | |||
Exhibits B-D |
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-19: An ordinance to acquire approximately 112 square feet of real property located at 24 South Mikes Pike for public right of way purposes. | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2017-19 by title only for the final time
2) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) 3) Adopt Ordinance No. 2017-19 |
|||||
Executive Summary: | |||||
|
|||||
Financial Impact: | |||||
|
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Transportation and Other Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing muti-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. Council approved the Mike's Pike Water and Sewer Improvement Project on April 27, 2017 at the Special Budget Meeting. |
|||||
Options and Alternatives: | |||||
Options: 1. Purchase the property and build a larger turning radius. or 2. Do not purchase the property and the turning radius on Mike's Pike would remain as currently constructed. |
|||||
Background and History: | |||||
The City is reconstructing the Mike's Pike corridor surface improvements with the 2017 utility replacement project. The northeast corner of Cottage Avenue and Mike's Pike currently has a sharp angle for traffic to navigate. This makes for an awkward turning movement onto north bound Mike's Pike. the Transportation Program would like to increase that radius so it is not such a tight corner and make it safer for vehicular and pedestrian traffic. | |||||
Key Considerations: | |||||
By purchasing the right of way the turning radius would be increased making it safer for pedestrians and vehicular traffic. | |||||
Community Involvement: | |||||
Safer travel for pedestrian and vehicular traffic. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | ORD. 2017-19 | ||
Purchase Agreement | |||
Legal Descriptions | |||
Legal Description | |||
Context Map |
10.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Approval of an Intergovernmental Agreement: related to Consolidation of University Campus and Road Projects, and Adoption of Ordinance No. 2017-20 An Ordinance of the City Council of the City of Flagstaff authorizing abandonment and conveyance of public right-of-way in a portion of Humphreys Street, alley under Drury Inn, alley under High Country Conference Center, a portion of Verde Street, and authorizing conveyance of such properties to the Arizona Board of Regents, in exchange for property of substantially equal value; providing for repeal of conflicting ordinances, severability, and establishing an effective date. (Exchange properties of substantially equal value) | |||||
RECOMMENDED ACTION: | |||||
1) Approve Intergovernmental Agreement with Arizona Board of Regents;
2) Read Ordinance No. 2017-20 by title only for the final time 3) City Clerk reads Ordinance No. 2017-20 by title only (if approved above) 4) Adopt Ordinance No. 2017-20 |
|||||
Executive Summary: | |||||
The proposed Intergovernmental Agreement (IGA) with Northern Arizona University (NAU) will memorialize and describe several past, present and future transactions between the parties wherein valuable consideration is, has, or will be exchanged in order to build a better community. A draft IGA is attached for review. The City Council and NAU may each propose changes to the attached draft IGA. City staff hopes to present a final IGA for adoption at the July 5, 2017 Council meeting. City Obligations: 1. City will convey to the Arizona Board of Regents (2) alleyways, a portion of Humphreys Street, and a portion of Verde Street. 2. City will pay for 50% of the improvement of a portion of Humphreys Street. 3. City will pay for costs of adding a northbound lane on Milton Road along NAU frontage north of a future CVS pharmacy, assuming City enters into a Development Agreement with CVS. 4. City will be responsible for design, construction and funding of a sandstone "Northern Arizona University" sign. 5. City is responsible for maintenance of City-owned poles and lamps along Pine Knoll Drive, and paying for the energy costs for the poles and lamps. NAU Obligations: 1. Arizona Board of Regents will convey to the City:
3. NAU will pay for the energy that serves NAU's newly installed light poles in Franklin Avenue and maintain the light poles. 4. NAU will maintain the sidewalk and landscaping in the City right-of-way of Pine Knoll Drive. |
|||||
Financial Impact: | |||||
1. City will pay 50% of the improvement of a portion of Humphreys Street, (estimated cost to be determined). 2. City will pay for a new sandstone "Northern Arizona University" sign, (estimated cost to be determined). 3. City will exchange approximately1.4 acres of land (public rights-of-way and alleys which currently have limited City use) for approximately1.5 acres of land of substantially equal value (for widening Lone Tree Road near NAU campus). 4. City will pay for costs related to adding a northbound lane along NAU frontage on Milton Road north of a future CVS pharmacy (to relieve traffic congestion), if City enters into a Development Agreement with CVS (estimated cost to be determined, may be up to $200,000). 5. City will no longer need to pay for ongoing maintenance of those public rights-of-way being transferred to NAU. |
|||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
TOWN & GOWN Enhance relationships between the City and institutions of higher education. TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. By way of background, the City entered into an IGA with NAU in 2005 related to sharing costs for construction of the High Country Conference Center. In 2010 there were discussions of drafting an amendment to the IGA to provide for several improvements to roads and/or exchanges of property. However, this amendment was not completed in the wake of the Great Recession. | |||||
Options and Alternatives: | |||||
1: Approve the IGA as will be presented on July 5, 2017 and Ordinance No. 2017-20. 2. Suggest modifications to the IGA and/or Ordinance No. 2017-20. 3. Do not approve the IGA, and do not approve Ordinance No. 2017-20. |
|||||
Background and History: | |||||
The Normal School Addition Subdivision Plat dedicated all streets and alleys to the public. The Arizona Board of Regents (ABOR) has owned property in Block 139 and 140 of the Normal School Addition since the 1900's and acquired the remaining parcels in the 1970's and 1999 to own all of the lots in both Block 139 and 140. The Drury Inn and Conference Center were built in the early 2000's on property owned by the ABOR, however the alleys were not formally abandoned by the City. The City desires to transfer the alley to ABOR. ABOR also owns the land which is the site of the Mountain View Dormitory, however a portion of City right-of-way known as Verde Street is located under the dorm. The right-of-way was not formally abandoned prior to the construction of the dorm. The City desires to transfer the right-of-way to ABOR. The City previously abandoned Dupont Avenue to ABOR but did not retain a public utility easement. There are public utilities within this road as well as a portion of Humphreys Street, an alleyway, and a portion of Ellery Avenue. The easement will be recorded to protect the City's interests and public utilities within the right-of-way. University Drive east of Milton Road was previously abandoned to ABOR and City did not retain a public utility easement. Recording of the easement will protect the City 's interest and public utilities within this street. The University would like to own Humphreys Street to resurface and maintain the road within the University campus boundary. The City will retain an public access easement across Humphreys Street for the private property owners still residing on Humphreys Street and for emergency service vehicles. The City will also record a public utility easement prior to the transfer of the right-of-way since there are currently utilities present underground. As additional consideration for the transfer of real property and easements by ABOR, the City has agreed to pay a portion of the cost to improve Humphreys Street and has also agreed to construct a sign for the University University installed (3) light poles on Franklin Avenue. The University will be responsible for the maintenance and energy costs for the lights. Pine Knoll Drive Sidewalk-Streetlight Project was completed in the summer of 2016. University will be responsible for maintaining the sidewalks and landscaping, and the City will be responsible for maintenance of the City-owned poles and lamps and paying for the energy costs. City staff and CVS representatives have drafted a form of Development Agreement related to adding a northbound lane along NAU frontage north of a future CVS pharmacy to relieve traffic congestion; however, this is a draft and Council will need to approve any final agreement at a future public meeting. |
|||||
Key Considerations: | |||||
Through this agreement the City will acquire real property and easements that are necessary and beneficial to protect the City's utilities and to allow for the widening of a portion of Lone Tree Road and Milton Road. | |||||
Community Involvement: | |||||
Acquisition of property rights for the future widening of Milton Rd. and Lone Tree Road. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2017-20 | ||
Overview Maps | |||
IGA |
10.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept 22 acres of real property and providing for the repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2017-24 by title only for the final time
2) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) 3) Adopt Ordinance No. 2017-24 |
|||||
Executive Summary: | |||||
|
|||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None |
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
ENVIRONMENTAL AND NATURAL RESOURCES Actively manage and protect all environmental and natural resources. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes, January 6th, 2009 - Council approved the Development Agreement via Ordinance No. 2009-04. January 6, 2009 - Council approved the preliminary plat for Crestview Subdivision. April 19, 2011 - Council approved the final plat for Crestview Subdivision. |
|||||
Options and Alternatives: | |||||
The Development Agreement was approved by a previous council, was recorded, and runs with the land. By accepting the 22 acres the City is in compliance of the Agreement. Option: Accept the 22 acres. |
|||||
Background and History: | |||||
The 22 acres is the site of the Clay Avenue Detention Basin. This property was previously owned by the State Land Department. The City had acquired an easement from the State to construct the Clay Avenue Detention Basin. June 27, 2007, Voyager Investment Properties, LLC entered into a Certificate of Purchase with the State Land Department for 53.62 acres more or less, recorded in document number 3482790. Property transferred to Voyager Flagstaff 54 Investors, LLC, recorded in document number 3482791. 2009 the City approved a Development Agreement with Voyager Flagstaff 54 Investors, LLC and Bothhands, Inc. for the development of the property, recorded in document number 3514798. Final plat of the Crestview Subdivision was approved by Council on April 19, 2011. In 2015 the property reverted back to the State due to cancellation of the Certificate of Purchase between Voyager and the State Land Department. In October, 2016, Abbott-Rhoton Investments LLC acquired the land from the State Land Department and transferred the property to Crestview 31 LLC, recorded in document number 3769620. Crestview 31 LLC desires to develop the property according to the Development Agreement and Final Plat. |
|||||
Key Considerations: | |||||
The Development Agreement identifies 2.97 acres of the 22 acres as resource protection, the balance is the location of the Clay Avenue Detention Basin. | |||||
Community Involvement: | |||||
City ownership of land facilitates the maintenance and management of the Clay Avenue Detention Basin and resources located on the property. | |||||
Attachments: | Ord. 2017-24 | ||
Legal Description Exhibit G | |||
Warranty Deed | |||
Legal Description Exhibit I, 2.97 Acres Resource Protection | |||
Development Agreement | |||
Map Of Exhibit G and I | |||
Map of Exhibit G |
10.G.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-25: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding Chapter 2-24, Creating a Flagstaff Citizens Transportation Tax Commission. | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2017-25 by title only for the final time
2) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) 3) Adopt Ordinance No. 2017-25 |
|||||
Executive Summary: | |||||
In 2000 the qualified electors of the City of Flagstaff authorized increases in the City's transaction privilege taxes for the purposes of transportation and this tax is currently scheduled to sunset on June 30, 2020. The Council is interested in exploring the possibility of placing a question on the November 2018 ballot for a renewal of the tax. Council has requested that a citizen commission be established to provide recommendations to the Council with respect to the possible renewal of the transportation tax. Based on input from the Transportation Commission, staff is proposing that the commission be made up of fifteen voting members; fourteen will be appointed by the City Council and one will be an at-large representative from the Transportation Commission. The new Citizen's Commission will meet with City staff and relevant boards or commissions to review and discuss transportation issues and/or the Regional Transportation Plan and other transportation-related policy documents. The Commission will participate in the public involvement process and provide recommendations and alternatives to the City Council no later than March 31, 2018. |
|||||
Financial Impact: | |||||
Not applicable. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE COMMUNITY OUTREACH |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes; at the Work Session of May 30, 2017, the Council directed staff to create a Council-appointed commission to provide recommendations and feedback to the Council concerning the proposed renewal of the transportation tax at the upcoming general election in November 2018. | |||||
Attachments: | Ord. 2017-25 |
10.H.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-23: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 15, Labor, Chapter 15-01, Minimum Wage, Section 15-01-001-0003, Minimum Wage, Section 15-01-001-0007, Civil Penalties and Remedies, and Section 15-01-001-0008, Other Legal Requirements, in furtherance of the purposes of Title 15, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2017-23 by title only for the final time
2) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) 3) Adopt Ordinance No. 2017-23 |
|||||
Executive Summary: | |||||
The proposed amendments to Title 15 (Labor) will accomplish the following:
1. Clarify the provision concerning tipped employees to make it clear that if an employer chooses to pay a tipped employee an hourly wage that is less than the minimum wage in accordance with Section 15-01-001-003(E), the employer must be able to establish that for each week, when the employee's hourly wage and retained tips are combined, the employee received no less than the minimum wage for all hours worked. This amendment makes Title 15 consistent with the state law concerning tipped employees (A.R.S. 23-263). 2. Set a standard rate of interest (10% per annum) that will be applied to payments of wages owed to employees under Title 15 when an employer fails to pay the wages required by the chapter. 3. Correct minor typos. |
|||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
These amendments will ensure consistent application and enforcement of Title 15 (Labor). | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Advance social justice in our community. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2017-23 |
11.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||||||||||||||
Consideration and Adoption of Ordinance No. 2017-21: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2018. (Primary and secondary property tax levies for FY 2017-2018) | |||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1) Read Ordinance No. 2017-21 by title only for the final time
2) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) 3) Adopt Ordinance No. 2017-21 |
|||||||||||||||||||||||||||
Executive Summary: | |||||||||||||||||||||||||||
The City Council is required to consider a motion to levy increased primary property taxes over the preceding year's tax levy, by roll call vote, per A.R.S. Section 42-17107 The City Council is required to fix and levy the amount to be raised from property taxation after adoption of the final budget, per A.R.S. Section 42-17151. The final budget is anticipated to be adopted on June 20, 2017. |
|||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
The City is proposing a 7% increase in primary property tax levy ($404,044) for a total levy of $6,106,631 on existing properties, plus levy of $64,976 on new construction, for an overall total primary property tax levy in FY 2017-2018 of $6,171,607. The primary property tax rate to support this levy is $0.8233 per $100 of assessed valuation. The maximum allowable primary property tax levy for FY 2017-2018 is $6,495,442. The City is proposing a "flat" tax rate for secondary property taxes for FY 2017-2018 for a total levy of $6,271,311 on existing properties and new construction. The proposed secondary property tax rate is $0.8366 per $100 of assessed valuation (same as last FY). |
|||||||||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||||||||
Adoption of the proposed property tax levies will generate revenues to help fund the community needs as identified in the FY 2017-2018 Final Budget and policies reflected therein. | |||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||||||||||||||||||||||||
Economic Development Affordable Housing Social Justice Transportation and Other Public Infrastructure Building and Zoning/Regional Plan Climate Change Water Conservation Environmental and Natural Resources Personnel Community Outreach Town & Gown Code Compliance |
|||||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
|
|||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||
1) Adopt the primary and secondary property tax rates as proposed. 2) Adopt primary and secondary property tax rates at something less than proposed. |
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Background and History: | |||||||||||||||||||||||||||
Both the State Constitution and State law specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy in cities and towns may only be used to retire the principal and interest or redemption charges on general obligation bonded indebtedness. Every year, the "Truth in Taxation" legislation requires that the county assessor, on or before February 10, transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the City must go through the "Truth in Taxation" procedures. It is important to note that it is the levy amount and not the rate which triggers the "Truth in Taxation" procedures. The proposed 7% increase in the primary property tax levy does trigger" Truth in Taxation" requirements. The City has the ability to increase the amount received from primary property tax levy by a maximum of 2% each year excluding new construction. The City has not increased the amount of primary property taxes levied since FY 2011-2012. The maximum allowable increase for FY 2017-2018 is 12% as the City has not increased the primary property taxes for the last 5 years plus 2% allowed for FY 2017-2018. The adoption of the property tax levy is the final step in the entire budget approval process. |
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Key Considerations: | |||||||||||||||||||||||||||
The key dates for budget and property tax levy adoption have been determined and have been followed throughout this process. The County adopts the property tax levy as proposed by the City on or about August 1, 2017. | |||||||||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||||||||
The City is budgeting primary property tax revenues of $6,096,476 in FY 2017-2018. This budgeted amount is less than the levy amount, because the City is allowing for approximately 1.5% in bad debt (taxes not able to be collected). The City anticipates an overall 8% increase in primary property tax revenues in FY 2017-2018, due to the 7% increase in the primary property tax levy, plus a 1% increase due to new construction (properties added to tax roll). Primary property tax revenues may be used for any general purpose use of the City government. Statutorily, the maximum allowable primary property levy for FY 2017-2018 is $6,495,442. The City may capture this additional levy in future budget years if Council so directs. The City has budgeted a total of $6,271,311 in FY 2017-2018 secondary property tax, an approximate 7% increase over the FY 2016-2017 budget ($5,879,357). The increase is directly related to the increased assessed valuation (increase in property values) and new construction. Secondary property tax funds general obligation debt and City general obligation debt is issued to manage within the levy. Five years historical data is shown below:
Primary property taxes account for 10% of the General Fund revenues budgeted for FY 2017-2018. |
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Community Involvement: | |||||||||||||||||||||||||||
Primary property taxes help support a number of City services including public safety, parks and recreation, other public works services, and general administrative and management functions within the City. Secondary property taxes support the debt service payment on numerous city capital projects including: Aquaplex, Fire Stations, Open Space, numerous street/utility projects, Forest Restoration and the future Core Services Facility and Courthouse. |
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Expanded Options and Alternatives: | |||||||||||||||||||||||||||
Inform & Involve: The notice for a proposed changes to primary property tax was posted on the City website on April 7,2017. The "Truth in Taxation" notice was published in the Arizona Daily Sun on June 2, 2017 and June 11, 2017. Budget legal schedules were published in the June 8, 2017 and June 15, 2017 Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. A public hearing on June 20, 2017 for "Truth in Taxation", the final budget adoption and the property tax levy is open for public comment and allows citizens to provide input. The final opportunity for public input on the tax levy will be at the July 5, 2017 Council Meeting. | |||||||||||||||||||||||||||
Attachments: | Ordinance 2017-21 |
11.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance 2017-22: An ordinance of the City Council of the City of Flagstaff, amending Title 13 of the Flagstaff City Code, Engineering Designs Standards and Specifications for New Infrastructure, to provide for revised standards; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution 2017-22: A resolution of the City Council of the City of Flagstaff, declaring as a public record that certain document filed with the City Clerk and entitled "2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure." |
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RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2017-22
2) Read Ordinance No. 2017-22 by title only for the final time 3) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) 4) Adopt Ordinance No. 2017-22 |
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Executive Summary: | |||||
The intent of these Engineering Standards and Specifications is to provide information on minimum acceptable design and construction practices for new infrastructure in the City of Flagstaff. The last update to these standards was made in 2012. Since then, through regular use and enforcement of the standards, Engineering staff has identified some necessary revisions. These revisions have been proposed to correct errors and omissions, incorporate best practices, incorporate new technologies, improve the look and consistency of the standards, and provide consistency with other adopted codes and standards. A full version of the redlined revisions to the 2017 Engineering Standards and Specifications can be found on the City's website at http://www.flagstaff.az.gov/engineering titled "2017 Proposed Revisions". A hard copy is also available for review at Community Development's Engineering section at City Hall. If Council approves Resolution 2017-22, three copies of the proposed amendments entitled “2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure,” will be placed on file in the office of the City Clerk as a public record for public review. |
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Financial Impact: | |||||
There are no direct financial impacts as a result of these revised standards. However, by providing updated minimal acceptable design and construction practices, the Engineering Section is ensuring that the City can operate and maintain our infrastructure economically into the future. | |||||
Policy Impact: | |||||
Amends Title 13 of City of Flagstaff City Code. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics |
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Has There Been Previous Council Decision on This: | |||||
Yes, the City has previously adopted Title 13 of City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure" in Ordinance 2012-05. | |||||
Options and Alternatives: | |||||
1. The Council may choose to accept or reject any or all of the proposed amendments. 2. The Council could choose to make different amendments. 3. The Council can postpone adoption of the amendments as a public record in order to gather more information or public input. |
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Background and History: | |||||
The City of Flagstaff previously adopted Title 13 of City Code entitled "Engineering Design and Construction Standards and Specification for New Infrastructure" (later referred to as Engineering Standards) in Ordinance 2012-05. The proposed and ongoing revisions to the Engineering Standards ensures that the City continues to address and improve public safety. These Standards also ensures high performing infrastructure that improve and reduce maintenance in the future. The Engineering Design Standards and proposed revisions are a result of comprehensive review from an internal stakeholder committee which were then presented to the professional community (the Chamber of Commerce, Northern Arizona Builders Association, local civil engineers, contractors, architects, Traffic Commission, and Planning and Zoning Commission). Comments were solicited at meetings, and through the City's online community forum, with these groups and incorporated into the proposed revisions when appropriate. Upon approval of the proposed revisions, Engineering will begin another revision cycle. Staff will include the same stakeholders, and involve key community partners, as we work through this revision cycle. Staff will bring these proposed revisions to Council in approximately one to two years. |
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Key Considerations: | |||||
Below is a list of the major revisions made to the Engineering Standards - Survey Standards - Changes as a result of the IFC - Permanent Stabilization See the attached revisions summary for brief description of all of the revisions made. This attachment also provides a schedule for discussion of these revisions. |
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Community Involvement: | |||||
The community benefits economically by having public infrastructure that is designed and constructed to serve the pubic in the most efficient way possible, and that will have a minimal cost of operation and maintenance. The community also benefits from improved public safety as a result of the adoption of the proposed revisions to the Engineering Standards. | |||||
Expanded Options and Alternatives: | |||||
Inform Consult |
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Attachments: | Revisions Summary List | ||
Resolution 2017-22 | |||
Ordinance 2017-22 |
11.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Construction Contract for the Bushmaster Park Reclaimed Water Booster Pump Station. | |||||
RECOMMENDED ACTION: | |||||
Approve the construction contract with Schofield Civil Construction, LLC for the construction of the Bushmaster Park Reclaimed Water Booster Pump Station, for a total contract price not to exceed $852,600 and a 240 calendar day contract time; and authorize the City Manager to execute the necessary documents.
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Executive Summary: | |||||
Award of the contract will authorize the construction of a new reclaimed water booster pump station at Bushmaster Park. This new reclaimed water pump station will include vertical pumps to boost water pressure and flows in the reclaimed line from Wildcat Hill to Buffalo Park Storage Tank. A new masonry building, with pumps and controls will work in unison with the Wildcat Hill Water reclamation Plant (WRP) reclaimed water pump station to effectively reduce operating pressure in the system by pumping the water in two lifts. This reclaimed water pump station was identified by Woodson Engineering as the first step in improving reclaimed water flows from Wildcat Hill WRP into the reclaimed water distribution system. | |||||
Financial Impact: | |||||
Schofield Civil Construction LLC is the lowest responsive and responsible bidder at $852,600. The project funding is budgeted in FY 2018 in Account # 204-08-380-3299-0-4466 in the amount of $710,000. The overage will be covered by other capital appropriation within the overall Utility fund and a revenue transfer within the Utility fund will be made to cover any funding shortage if needed. | |||||
Policy Impact: | |||||
None.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS: 1) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 2) This project contributes to ensuring that Flagstaff has adequate water resources for current and future needs by improving the infrastructure that generates reclaimed water resources, effectively and significantly reducing demand on our potable water resources. REGIONAL PLAN: E.I.4. - Promote cost-effective, energy efficient technologies and design in industrial projects. This system takes advantage of new and improved technologies and materials to increase efficiency, capacity and power delivery. |
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1.) Approve the award as recommended. 2.) Reject bids and re-advertise the project. |
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Background and History: | |||||
The existing Wildcat Hill Water Reclamation Plant reclaimed water booster pump station pumps reclaimed water to fill the Buffalo Park Tank. The Buffalo Park Tank is the only reclaimed water storage facility within the reclaimed water system. It typically fills at night by way of pumping from the Wildcat Hill WRP and the Rio de Flag WRP and drains during the day by gravity to meet the demands within the reclaimed distribution system. The Bushmaster Park Reclaimed Water Booster Pump Station will allow us to increase the reclaimed water pumping from the Wildcat Hill WRP to the Buffalo Park Tank by 400 GPM (33%) in the future when all necessary pumps have been installed. This new reclaimed water pump station will include vertical pumps to boost water pressure in the reclaimed line from Wildcat Hill WRP to the Buffalo Park Storage Tank. The building design of this project was reviewed and accepted by the City of Flagstaff Parks Commission prior to bid. The final design incorporates and reflects recommendations made by the Parks Commission to match existing building architecture and style. The Purchasing Section solicited for construction bids on March 23, 2017 on the City's website and on Purchasing's electronic bidding website, and was advertised in the Arizona Daily Sun on March 26 and April 2, 2017. Five bids were received by the opening date of April 13, 2017 and Schofield Civil Construction, LLC. was determined to be the lowest responsive and responsible bidder. A tabulation of bids is summarized and attached. |
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Key Considerations: | |||||
This project is required to increase the capacity and availability of Reclaimed Water in the distribution system. Installation of this pump station will increase reclaimed water pumping volume from Wildcat Hill WRP by 400 GPM. Financing the capital construction costs for this project will come entirely from the reclaimed water fund. |
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Community Involvement: | |||||
The community benefits from this pump station are a more robust and reliable reclaimed water delivery system that will be a more energy efficient solution for Flagstaff's future reclaimed water uses. Construction and future operation of this project also will not negatively impact the neighborhood or use of Bushmaster Park by City residents. An aerial map of the pump station location is attached. | |||||
Expanded Options and Alternatives: | |||||
Inform. Collaborate: Coordinated the design of this project with City of Flagstaff Parks and Recreation Commission. All of the Commission's recommendations were adopted and incorporated in the final design. |
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Attachments: | Construction Contract | ||
Bushmaster park Reclaimed Water Pump Station | |||
Bid Results 4-13-2017 |
13.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Fourth Street Bridge Future Intergovernmental Agreement Direction | |||||
RECOMMENDED ACTION: | |||||
Provide direction to staff regarding Council's desire to negotiate an Intergovernmental Agreement (IGA) with the Arizona Department of Transportation (ADOT) | |||||
EXECUTIVE SUMMARY: | |||||
Over the past several months, the City Council and Staff have been working closely with the Arizona State Transportation Board (ASTB) and its members on a partnership to reconstruct the I-40 / Fourth Street Bridges. On April 21, 2017, ASTB held their annual hearing in Flagstaff. Attachment number 1, is a letter City Manager Copley sent to ASTB Chair Deanna Beaver indicating the City's willingness to partner on the Fourth Street Bridges replacement, in conjunction with that hearing. Attachment number 2, is Mr. Copley's letter to ASTB which proposes, in greater detail, sharing in the cost of replacing the bridges. This letter and subsequent conversations with ASTB and ADOT District Engineer, Audra Merrick, have lead to the development of the following Proposed Deal Points:
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INFORMATION: | |||||
Over the past several months, City Staff and Council have spoken at numerous ASTB meeting around the State. The following is the message we have delivered to ASTB:
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Attachments: | ASTB Pre-Hearing Letter | ||
ASTB Proposal Letter | |||
Vicinity and Site Map | |||
Site Photo |
14.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting Consideration of Council Action to Oppose Uranium Transport (Cit. Pet. #2017-02). | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Manager's Office on June 21, 2017, requesting that the Council consider action to oppose uranium transport. | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. Failure to give such direction shall constitute "action" for the purposes of this section. | |||||
Attachments: | 2017.02.Citizen Petition | ||
2017.02.Citizen Petition.Nonresidents | |||
2017.02.Citizen Petition.Online |
14.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to Place on a Future Agenda a Discussion on a Possible Charter Amendment to Reduce the Signature Requirement for City Elections. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Odegaard has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
14.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to Place on a Future Agenda a Discussion on Treating E-cigarettes and Vaping the Same as Other Tobacco Products in the Code. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember McCarthy has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |