FINAL AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of May 9, 2017; Special Meeting (Executive Session) of May 16, 2017; Regular Council Meeting of May 16, 2017; Special Meeting/Work Session of May 23, 2017; Special Meeting (Executive Session) of May 23, 2017; Special Meeting (Executive Session) of May 30, 2017; Regular Meeting of June 6, 2017; and Special Meeting (Executive Session) of June 13, 2017. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation of "Employer Support of the Guard and Reserve" | ||||||||
7. | DISCUSSION ITEM (Moved to front of the meeting) | ||||||||
A. | Wildwood Hills Flooding: A collaborative approach to a solution. | ||||||||
RECOMMENDED ACTION: | |||||||||
None. Staff seeking direction from City Council.
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8. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Planning and Zoning Commission. | ||||||||
RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring December 2017.
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9. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Robert Verderame, "Il Rosso's Pizzeria & Bar", 6 E. Aspen Ave., Suite 120, Series 12 (restaurant), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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B. | Consideration and Action on Liquor License Application: Peter Schelstraete, "Outback Steakhouse #0317", 22600 E. Lucky Lane, Series 12 (restaurant), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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C. | Consideration and Action on Liquor License Application: Steven Grubart, "The Pizza Patio", 109 E. Phoenix Ave., Series 12 (restaurant), New License. | ||||||||
RECOMMENDED ACTION: | |||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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10. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Street Closure(s): 8th Annual Hopi Arts and Cultural Festival | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the street closure at Aspen Avenue between Leroux Street and San Francisco Street on Saturday, September 30 at 6:00 AM to Sunday, October 1 at 6:00 PM.
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B. | Consideration and Approval of Final Plat A request by Alphabet Trees, LLC for 4 Square, a subdivision of four single-family residential lots and one non-residential parcel on approximately 14,021 square feet located at 519 and 523 W Aspen and 14 and 16 N Bonito within the T4 Neighborhood (T4N.1) zone. | ||||||||
RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation subject to the following condition: The 4 Square Final Plat shall include the following easement dedication language prior to recordation: Private Utility Easement. Owner, for itself and for its successors and assigns, hereby conveys and grants to those persons who purchase houses on land the title to which remains with Owner, a permanent, non-exclusive easement (the "Utility Easement") over, under, in, along, across and upon the real property described on the attached exhibit solely for the lawful construction, installation, maintenance, operation, repair, replacement and use of underground sanitary sewer pipe and related underground sanitary sewer facilities, underground water pipes and other utilities, including junction boxes and related equipment (the "improvements"), and for access to the Utility Easement Area which is depicted generally on the Typical Utility Easement Limits Detail on sheet two of the Final Plat.
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C. | Consideration of Appointment and Approval of Agreement: City Attorney. | ||||||||
RECOMMENDED ACTION: | |||||||||
Appoint Sterling Solomon as the City Attorney for the City of Flagstaff and extend the current agreement for services for an additional two years.
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D. | Consideration of Appointment and Approval of Agreement for Services: City Manager. | ||||||||
RECOMMENDED ACTION: | |||||||||
Appoint Josh Copley as the City Manager for the City of Flagstaff and extend the current agreement for service for an additional twenty (20) months.
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E. | Consideration and Approval of Contract: Agreement for Professional Services for Flagstaff Watershed Protection Project between City of Flagstaff and Greater Flagstaff Forests Partnership. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP) with Greater Flagstaff Forests Partnership (GFFP).
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11. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval of Amendment One to the Construction Manager at Risk Construction Phase Services Agreement: Approve Amendment One to the Construction Manager at Risk Construction Phase Services Agreement No. 2016-54-1 with Eagle Mountain Construction Inc., in the amount of $2,455,886.83 for a Total Contract Price of $4,425,658.02. Council awarded the Phase 1 Utility Improvements on April 27, 2017 with the understanding that Phase 2 Roadway Improvements would be presented for Council’s consideration at the June 20, 2017 meeting. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve Amendment One to the Construction Manager at Risk (CMAR) Construction Services Agreement No. 2016-54-1 with Eagle Mountain Construction Inc. (Agreement) in the amount of $2,455,886.83 for Phase 2 Roadway Improvements. Total Contract Price with this amendment is $4,425,658.02 and no change to the current contract time of 488 calendar days; an authorize the City Manager to execute the necessary documents.
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B. | Consideration and Adoption of Ordinance No. 2017- 16: An ordinance of the City Council of the City of Flagstaff, Arizona amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-10, User Fees, to increase or modify fees for Planning, Engineering, and Fire Department services and amending procedures related to annual review and adjustment of fees; amending Title 4, Building Regulations, Chapter 4-03, International Building Code, to provide for adoption of fees by resolution; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No.2017-16 by title only for the final time
2) City Clerk reads Ordinance No. 2017-16 by title only (if approved above) 3) Adopt Ordinance No. 2017-16 |
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C. | Consideration and Adoption of Resolution No. 2017-21: A resolution of the City Council of the City of Flagstaff, Arizona, adopting a revised methodology for calculating building permit fees, increasing fees for building permits, and establishing an effective date. | ||||||||
RECOMMENDED ACTION: | |||||||||
Adopt Resolution No.2017-21
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D. | Consideration and Approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $280,507.00 for the Northern Arizona Street Crimes Task Force (METRO unit). | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $280,507.00 for FY2018.
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E. | Consideration and Approval of Lease Agreement: Between the City of Flagstaff (Lessee) and Hufford, Horstman, Mongini, Parnell and Tucker, PC., an Arizona Professional Corporation (Lessor) | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the lease which will provide office space for City Staff to implement the Comprehensive Parking Management Plan.
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F. | Consideration and Adoption of Resolution No. 2017-23: A resolution of the Flagstaff City Council authorizing the acquisition and acceptance of easements for Old Walnut Canyon Road, and approving improvements; providing for delegation of authority, and establishing an effective date. (Acquire and improve Old Walnut Canyon Road) | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-23 by title only
2) City Clerk reads Resolution No. 2017-23 by title only (if approved above) 3) Adopt Resolution No. 2017-23. |
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G. | Consideration and Adoption of Ordinance No. 2017-17: An ordinance amending Section 6-02-001-0001 of the Flagstaff City Code to make it unlawful for dogs to be at large in the boundaries of the City of Flagstaff. | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2017-17 by title only for the final time
2) City Clerk reads Ordinance No. 2017-17 by title only (if approved above) 3) Adopt Ordinance No. 2017-17. |
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12. | PUBLIC HEARING ITEMS | ||||||||
A. | Public Hearing:"Truth in Taxation", FY 2017-2018 Budget and Property Tax Levy (combined) | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Open the public hearing
2) Receive citizen input 3) Close the public hearing 4) Convene Special Meeting |
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13. | SPECIAL MEETING | ||||||||
A. | Consideration and Adoption of Resolution No. 2017-20: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for Fiscal Year 2017-18. | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2017-20 by title only
2) City Clerk reads Resolution No. 2017-20 by title only (if approved above) 3) Adopt Resolution No. 2017-20 4) Adjourn Special Meeting and reconvene Regular Meeting |
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14. | REGULAR AGENDA | ||||||||
A. |
Approve a Primary Property Tax Levy of $6,171,607 in FY 2017-2018 (a 7% increase in levy from FY 2016-2017 plus amounts attributable to new construction) by roll call vote AND Consideration and Adoption of Ordinance No. 2017-21: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2018. (Primary and secondary property tax levies for FY 2017-2018) |
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RECOMMENDED ACTION: | |||||||||
1. ROLL CALL VOTE:
Approve the proposed increase in the primary property taxes by roll call vote as required by "Truth in Taxation" legislation. 2. ORDINANCE: At the June 20, 2017 Council Meeting: 1) Read Ordinance No. 2017-21 by title only for the first time 2) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-21 by title only for the final time 4) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) 5) Adopt Ordinance No. 2017-21 |
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B. |
Consideration and Adoption of Ordinance 2017-22: An ordinance of the City Council of the City of Flagstaff, amending Title 13 of the Flagstaff City Code, Engineering Designs Standards and Specifications for New Infrastructure, to provide for revised standards; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution 2017-22: A resolution of the City Council of the City of Flagstaff, declaring as a public record that certain document filed with the City Clerk and entitled "2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure." |
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RECOMMENDED ACTION: | |||||||||
At the June 20, 2017, Council Meeting
1) Read Resolution No. 2017-22 by title only 2) City Clerk reads Resolution No. 2017-22 by title only (if approved above) 3) Read Ordinance No. 2017-22 by title only for the first time 4) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) At the July 5, 2017, Council Meeting 5) Adopt Resolution No. 2017-22 6) Read Ordinance No. 2017-22 by title only for the final time 7) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) 8) Adopt Ordinance No. 2017-22 |
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C. | Consideration and Adoption of Ordinance No. 2017-19: An ordinance to acquire approximately 112 square feet of real property located at 24 South Mikes Pike for public right of way purposes. | ||||||||
RECOMMENDED ACTION: | |||||||||
At the June 20, 2017 Council Meeting:
1) Read Ordinance No. 2017-19 by title only for the first time 2) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-19 by title only for the final time 4) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) 5) Adopt Ordinance No. 2017-19 |
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D. | Consideration and Adoption of Ordinance No. 2017-23: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 15, Labor, Chapter 15-01, Minimum Wage, Section 15-01-001-0003, Minimum Wage, Section 15-01-001-0007, Civil Penalties and Remedies, and Section 15-01-001-0008, Other Legal Requirements, in furtherance of the purposes of Title 15, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
RECOMMENDED ACTION: | |||||||||
At the June 20, 2017 Council Meeting
1) Read Ordinance No. 2017-23 by title only for the first time 2) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) At the July 5, 2017 Council Meeting 3) Read Ordinance No. 2017-23 by title only for the final time 4) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) 5) Adopt Ordinance No. 2017-23 |
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E. | Approval of an Intergovernmental Agreement: related to Consolidation of University Campus and Road Projects, and Adoption of Ordinance No. 2017-20 An Ordinance of the City Council of the City of Flagstaff authorizing abandonment and conveyance of public right-of-way in a portion of Humphreys Street, alley under Drury Inn, alley under High Country Conference Center, a portion of Verde Street, and authorizing conveyance of such properties to the Arizona Board of Regents, in exchange for property of substantially equal value; providing for repeal of conflicting ordinances, severability, and establishing an effective date. (Exchange properties of substantially equal value) | ||||||||
RECOMMENDED ACTION: | |||||||||
At the June 20th Council Meeting
1) Read Ordinance No. 2017-20 by title only for the first time 2) City Clerk reads Ordinance No.2017-20 by title only (if approved above) At the July 5th Council Meeting 3) Approve Intergovernmental Agreement with Arizona Board of Regents; 4) Read Ordinance No. 2017-20 by title only for the final time 5) City Clerk reads Ordinance No. 2017-20 by title only (if approved above) 6) Adopt Ordinance No. 2017-20 |
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F. | Consideration and Adoption of Ordinance No. 2017-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept 22 acres of real property and providing for the repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
RECOMMENDED ACTION: | |||||||||
At the June 20, 2017, Council Meeting
1) Read Ordinance No. 2017-24 by title only for the first time 2) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) At the July 5, 2017, Council Meeting 3) Read Ordinance No. 2017-24 by title only for the final time 4) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) 5) Adopt Ordinance No. 2017-24 |
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G. | Consideration and Adoption of Ordinance No. 2017-25: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding Chapter 2-24, Creating a Flagstaff Citizens Transportation Tax Commission. | ||||||||
RECOMMENDED ACTION: | |||||||||
At the June 20, 2017 Council Meeting:
1) Read Ordinance No. 2017-25 by title only for the first time
2) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-25 by title only for the final time 4) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) 5) Adopt Ordinance No. 2017-25 |
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15. | DISCUSSION ITEMS | ||||||||
A. | Update: Office of Labor Standards and the Minimum Wage Outreach/Education Program | ||||||||
16. | COUNCIL LIAISON REPORTS | ||||||||
17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to Place on a Future Agenda a Discussion on Concept Zoning. | ||||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to Place on a Future Agenda a Discussion about a resolution that speaks to the importance of the Antiquities Act and support with national monuments, particularly in northern Arizona. | ||||||||
18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
19. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of May 9, 2017; Special Meeting (Executive Session) of May 16, 2017; Regular Council Meeting of May 16, 2017; Special Meeting/Work Session of May 23, 2017; Special Meeting (Executive Session) of May 23, 2017; Special Meeting (Executive Session) of May 30, 2017; Regular Meeting of June 6, 2017; and Special Meeting (Executive Session) of June 13, 2017. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Special Meeting (Executive Session) of May 9, 2017; Special Meeting (Executive Session) of May 16, 2017; Regular Council Meeting of May 16, 2017; Special Meeting/Work Session of May 23, 2017; Special Meeting (Executive Session) of May 23, 2017; Special Meeting (Executive Session) of May 30, 2017; Regular Meeting of June 6, 2017; and Special Meeting (Executive Session) of June 13, 2017.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOALS: COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Attachments: | 05.09.2017.CCSMES.Minutes | ||
05.16.2017.CCSMES.Minutes | |||
05.16.2017.CCRM.Minutes | |||
05.23.2017.CCSMWS.Minutes | |||
05.23.2017.CCSMES.Minutes | |||
05.30.2017.CCSMES.Minutes | |||
06.06.2017.CCRM.Minutes | |||
06.13.2017.CCSMES.Minutes |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Wildwood Hills Flooding: A collaborative approach to a solution. | |||||
RECOMMENDED ACTION: | |||||
None. Staff seeking direction from City Council.
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Executive Summary: | |||||
Wildwood Hills Mobile Home Park (Wildwood Hills) is located on the south-side of west Route 66 before Woody Mountain Road. Wildwood Hills has experienced flooding within its mobile home park for the past several decades since it receives stormwater flows from several different upstream areas and their on-site drainage infrastructure is undersized to handle high flows. On August 3, 2016, the general area around Wildwood Hills experienced a 100-year storm event with an estimated rainfall amount of 2 inches in 45 minutes. This storm event produced a high flow rate of approximately 200 cubic feet per second (CFS) resulting in serious flooding. The goal of this collaborative effort between the City and Vintage Partners is to help mitigate upstream flows entering Wildwood Hills. The City is recommending to construct a new 4.97 acre foot detention basin upstream of the mobile home park on property soon to be owned by Vintage Partners in order to reduce the 100-year flow rate. This proposal will reduce flows entering Wildwood Hills by approximately 60% (i.e., ~200 CFS to 78 CFS). The proposed detention basin will provide 10 feet of water storage capacity and a permanent pool depth of 4 feet. Vintage Partners is proposing to either donate to the City or provide an easement over a portion of their property where the detention basin is to be constructed. This will allow for the public to access the detention basin pond as a public amenity. |
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Financial Impact: | |||||
City staff is currently putting together a funding plan for Council’s consideration at a future date. The Engineer’s Estimate to complete final design and construct the detention basin is $306,000. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeampFlatstaff Strategic Plan: | |||||
Goal WR.5. Stormwater and Watershed Management: Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. | |||||
Previous Council Decision on This: | |||||
none | |||||
Attachments: | WildwoodHills_Solution |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Planning and Zoning Commission. | |||||
RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring December 2017.
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Executive Summary: | |||||
The Planning and Zoning Commission consists of seven citizen members, and serves as an advisory board to the Council on matters relating to the growth and physical development of the City. The commission also conducts hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. There is currently one seat available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are eight applications currently on file, they are as follows: Lisa Bergstrom Paul Deasy Marie Jones Richard Rummel Adam Shimoni Edward Talkington Jeffrey Taylor Jesse von Gluck In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. Council Appointment Assignment: Mayor Evans |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner; by appointing a Commissioner at this time, the Planning and Zoning Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | P&Z Authority |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Robert Verderame, "Il Rosso's Pizzeria & Bar", 6 E. Aspen Ave., Suite 120, Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. IL Rosso's Pizzeria and Bar was an active restaurant in Flagstaff that closed a while back due to their facility being sold. The restaurant will be re-opening and has relocated; if approved, it will be the 92nd active series 12 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is June 24, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 30, 2017. No written protests have been received to date. | |||||
Attachments: | Il Rosso's - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Il Rosso's - PD Memo | |||
Il Rosso's - Code Memo | |||
Il Rosso's - Map |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Peter Schelstraete, "Outback Steakhouse #0317", 22600 E. Lucky Lane, Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Outback Steakhouse is an existing restaurant in Flagstaff that has gone under new ownership; if approved, it will be one of the 92 active series 12 licenses in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is June 24, 2017. |
|||||
Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 30, 2017. No written protests have been received to date. | |||||
Attachments: | Outback - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Outback - PD Memo | |||
Outback - Code Memo | |||
Outback - Map |
9.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: Steven Grubart, "The Pizza Patio", 109 E. Phoenix Ave., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
|
|||||
Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. The Pizza Patio is a new restaurant in Flagstaff and if approved, it will be the 93rd active series 12 license. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
|||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable.
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is July 2, 2017. |
|||||
Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 31, 2017. No written protests have been received to date. | |||||
Attachments: | Pizza Patio - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Pizza Patio - PD Memo | |||
Pizza Patio - Code Memo | |||
Pizza Patio - Map |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Street Closure(s): 8th Annual Hopi Arts and Cultural Festival | |||||
RECOMMENDED ACTION: | |||||
Approve the street closure at Aspen Avenue between Leroux Street and San Francisco Street on Saturday, September 30 at 6:00 AM to Sunday, October 1 at 6:00 PM.
|
|||||
Executive Summary: | |||||
The City of Flagstaff Office of Community Events brings forward requests for street closures on behalf of the applicant. Staff requires the event producer to conduct outreach and encourages them to address any concerns the community may have regarding the event. As a courtesy, the Office of Community Events produces a monthly newsletter for downtown residents and business owners to inform them of the upcoming City Council meetings, street closures and events at Heritage Square. The Hopi Arts and Cultural Festival is sponsored by the Hopi Tribe's Economic Development Corporation to provide an opportunity for Native American artisans to sell their arts and crafts. Additionally, this gives the Hopi Tribe an opportunity to share their life and culture through educating the public through art, dance, and traditional foods. The festival is in its eighth year. The current special event permit regulations do not allow for the full closure of one-way streets in north downtown. Deviations from this regulation have been approved by City Council on a case-by-case basis. The Flagstaff Fire Department requires that there be a fire line and access to all hydrant and water hook-ups on the street. By allowing the Hopi Arts and Cultural Festival street closure as an exception to the special event permit regulations regarding a full street closure of Aspen Avenue between Leroux Street and San Francisco Street, the City is providing a safe location for a community event. |
|||||
Financial Impact: | |||||
While street closures need to be managed appropriately given the change in traffic patterns for local businesses, community events support the vibrancy of the economy of Downtown Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
REGIONAL PLAN: Economic Development: Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises. Goal ED.6. Tourism will continue to provide a year-round source for the community while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff's unique sense of place as an economic development driver. |
|||||
Has There Been Previous Council Decision on This: | |||||
Council has approved various street closures in the downtown area in the past. The Hopi Economic Development Corporation received approval for this street closure in 2013, 2014, 2015 and 2016. | |||||
Options and Alternatives: | |||||
-Approve the request as submitted. -Deny the request to close the proposed downtown street. |
|||||
Background and History: | |||||
The Hopi Arts and Cultural Festival is sponsored by the Hopi Tribe's Economic Development Corporation to provide an opportunity for Native American artisans to sell their arts and crafts. Additionally, this gives the Hopi Tribe an opportunity to share their life and culture through educating the public with art, dance, and traditional foods. The festival is in its eighth year. | |||||
Key Considerations: | |||||
The current special event permit regulations do not allow for the full closure of one-way streets in north downtown. Deviations from this regulation have been approved by City Council on a case-by-case basis. The Flagstaff Fire Department requires that there be a fire line and access to all hydrant and water hook-ups on the street. | |||||
Community Involvement: | |||||
The Hopi Arts and Cultural Festival draws approximately 1,000 residents and visitors to the historic downtown area and may generate tourism and business for Flagstaff hotels and restaurants. The Hopi Arts and Craft Festival provides an educational opportunity for residents and visitors through the sale and display of art, crafts and food. | |||||
Expanded Options and Alternatives: | |||||
Inform: The Office of Community Events produces a monthly newsletter for the downtown business and residents. The newsletter contains event information regarding upcoming City Council meetings, Heritage Square activities and street closures. Notice of the City Council meeting was included in the June newsletter. Involve: The Hopi Tribe Economic Development Corporation is required to conduct outreach to all businesses and residents affected by the street closure. | |||||
Attachments: | Hopi Traffic Control Plan |
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat A request by Alphabet Trees, LLC for 4 Square, a subdivision of four single-family residential lots and one non-residential parcel on approximately 14,021 square feet located at 519 and 523 W Aspen and 14 and 16 N Bonito within the T4 Neighborhood (T4N.1) zone. | |||||
RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign both the final plat and the City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation subject to the following condition: The 4 Square Final Plat shall include the following easement dedication language prior to recordation: Private Utility Easement. Owner, for itself and for its successors and assigns, hereby conveys and grants to those persons who purchase houses on land the title to which remains with Owner, a permanent, non-exclusive easement (the "Utility Easement") over, under, in, along, across and upon the real property described on the attached exhibit solely for the lawful construction, installation, maintenance, operation, repair, replacement and use of underground sanitary sewer pipe and related underground sanitary sewer facilities, underground water pipes and other utilities, including junction boxes and related equipment (the "improvements"), and for access to the Utility Easement Area which is depicted generally on the Typical Utility Easement Limits Detail on sheet two of the Final Plat.
|
|||||
Executive Summary: | |||||
Alphabet Trees LLC/Flagstaff Townsite Historic Properties Community Land Trust (TCLT) is requesting approval of the 4 Square Final Plat to subdivide four (4) single-family residential lots and one (1) non-residential communal tract from two existing parcels of land located at the corner of W Aspen and N Bonito (519 & 523 W Aspen, 14 & 16 N Bonito) within the T4 Neighborhood (T4N.1) zone to allow the TCLT to sell four (4) existing single-family homes with long term land lease agreements. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by approval of this plat. | |||||
Policy Impact: | |||||
This application is being processed in accordance with the established modified subdivision standards found within Section 11-20.90 of the Subdivision Code, which states that when a subdivision contains four or fewer lots, the modified subdivision may be utilized and that the requirement for Planning Commission review of a preliminary plat may be waived at the request of the subdivider. To accomplish this request, staff follows the final plat process outlined in Section 11-20.70.030.F of the Subdivision Code, which states that upon receipt of a final recommendation from the Community Development Director and City Engineer, the City Council shall review the final plat for final approval. Final approval indicates that the plat meets the requirements of the Zoning Code, the Subdivision Code, and the Engineering Design Standards and Specifications for New Infrastructure. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals Affordable Housing - Support development and increase the inventory of public and private affordable housing for renters and home-owners throughout the community. Flagstaff Regional Plan 2030 Goal CC.2. Preserve, restore, and rehabilitate heritage resources to better appreciate our culture. Goal NH.4. All housing is safe and sanitary. Goal LU.1. Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places. Goal LU.9. Focus reinvestment, partnerships, regulations, and incentives on developing or redeveloping urban areas. Team Flagstaff Stratgic Plan Strategic priority #4 - Work in partnership to enhance a safe and livable-community. |
|||||
Has There Been Previous Council Decision on This: | |||||
No previous City Council decisions have been made regarding the 4 Square Subdivision. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Duffie Westheimer, on behalf of Alphabet Trees LLC/Flagstaff Townsite Historic Properties Community Land Trust (TCLT), is requesting final plat approval to subdivide four (4) single-family residential lots and one (1) non-residential parcel. The subject property is currently zoned both T4 Neighborhood (T4N.1) and High Density Residential (HR). The applicant has proposed to utilize the Transect zone which allows smaller parcels. The subject property currently consists of two (2) parcels of land that were created from Lots 13, 14, 15 and 16 of Block 2E of the Flagstaff Townsite Subdivision. Each parcel has two (2) existing single-family residences for a total of four (4) single-family residences. The property owner has created a private land trust that will own the land in perpetuity and provide long-term land leases to each homeowner. The intention of the land trust is for the homebuyer to purchase one of the four (4) homes on site at an affordable price and then lease the land by means of a 99-year, inheritable, renewable lease agreement. In order to allow for a homebuyer to obtain financing the Trust must subdivide the two (2) parcels into four (4) individual parcels. The remaining non-residential tract will be reserved for the shared use of the four (4) homebuyers. |
|||||
Expanded Options and Alternatives: | |||||
Inform The subject property's existing zoning allows for the proposed subdivision. No public hearing or public outreach is required as part of the City Council's review of a final plat. |
|||||
Attachments: | Vicinity Map | ||
Final Plat Page 1 | |||
Final Plat Page 2 | |||
City/Subdivder Agreement | |||
4 Square Project Narrative | |||
Executed Transect Election Form |
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointment and Approval of Agreement: City Attorney. | |||||
RECOMMENDED ACTION: | |||||
Appoint Sterling Solomon as the City Attorney for the City of Flagstaff and extend the current agreement for services for an additional two years.
|
|||||
Executive Summary: | |||||
Sterling Solomon was appointed City Attorney as of July 5, 2016 for a one year term. Article IV, Section 4 of the Charter requires the City Council appoint a City Attorney to be the chief legal advisor of all offices, departments, and agencies, and of all officers and employees in matters relating to their official powers and duties. | |||||
Financial Impact: | |||||
The salary and benefits of this position are currently budgeted. | |||||
Policy Impact: | |||||
The City Attorney provides legal advice in relation to policy for City Council, City Management and staff members. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
The City Attorney assists both City Council, City Management and City staff members in the accomplishment of the City Council goals and objectives. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
The City Council may consider other terms to be included and execute an updated Agreement. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Employment Agreement |
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointment and Approval of Agreement for Services: City Manager. | |||||
RECOMMENDED ACTION: | |||||
Appoint Josh Copley as the City Manager for the City of Flagstaff and extend the current agreement for service for an additional twenty (20) months.
|
|||||
Executive Summary: | |||||
Josh Copley was appointed City Manager on August 26, 2015 through February 26, 2017. Josh has continued under the current agreement for services and recommend this be extended through February 26, 2019. The City Manager performs the following powers and duties: A) prepare the agenda for and attend all meetings of the Council; B) see all ordinances are enforced and provisions of all franchises, leases, contracts, permits and privileges granted by the City are observed; C) appoint and when necessary for the good of the service lay off, suspend, transfer, demote or remove all officers and employees of the City; D) prepare the annual budget estimates and submit them to the Council and be responsible for the administration of the budget after adoption; E) keep Council advised at all times of the affairs and needs of the City; F) act as purchasing agent for all divisions of the City; G) have such other powers, duties and functions as the Charter of the city may prescribe, and such powers, duties and functions consistent with the Charter that the Council may prescribe; H) shall have the right to take part in the discussion of all matters coming before the Council, except involving his conduct or the performance of his duties. | |||||
Financial Impact: | |||||
The salary and benefits of this position are currently budgeted. | |||||
Policy Impact: | |||||
The City Manager understands, supports and enforces the local government's laws, policies and ordinances. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
The City Manager assists City Council, City Management and staff members in the accomplishment of City Council goals and objectives by setting organizational goals and leading staff. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
The City Council may consider other terms to be included and execute an updated agreement for services. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Agreement for Services |
10.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Agreement for Professional Services for Flagstaff Watershed Protection Project between City of Flagstaff and Greater Flagstaff Forests Partnership. | |||||
RECOMMENDED ACTION: | |||||
Approve Agreement for Professional Services for the Flagstaff Watershed Protection Project (FWPP) with Greater Flagstaff Forests Partnership (GFFP).
|
|||||
Executive Summary: | |||||
In June of 2014, the City Council executed a $90,000 contract with the Greater Flagstaff Forest Partnership (GFPP) to provide support to the Flagstaff Watershed Protection Project (FWPP). Support services under this contract include but are not limited to public engagement, implementation, tribal partnerships, financial leverage, monitoring, volunteer management, and general support. The 3-year contract terminates June 30, 2017. The FWPP requires continued support service towards project completion. This terms of the proposed Agreement mirrors the terms of the existing agreement, e.g., would also be for a three-year period (FY 2018-2020) for a total not-to-exceed of $90,000 ($30,000/year). In accordance with FWPP goals, the activities will facilitate forest treatments, which once completed, will improve overall forest health and resilience to climate change, and reduce the probability of destructive wildfire and post-fire impacts to our community. Funding Source is the FWPP Bond. |
|||||
Financial Impact: | |||||
This Agreement is for a not-to-exceed amount of $90,000, with no more than $30,000 to be spent in any given FY. Payment to GFFP will be on a reimbursable basis, upon completion of the task/activity. The budget appropriation for this contract is part of the FWPP bond program in account 407-09-425-3277-1 with an FY 2018 appropriation of $2,971,377. | |||||
Policy Impact: | |||||
None
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS: Forest Treatments . . . |
|||||
Has There Been Previous Council Decision on This: | |||||
In June of 2014, City Council Approved the existing agreement. Council was engaged in the bond issue when it was approved to be presented to the voters (summer 2012), has approved other grant awards and contracts related to FWPP, has been kept updated on issues throughout the overall effort, and has approved other Agreements with GFFP to support FWPP efforts. | |||||
Options and Alternatives: | |||||
Three exist:
|
|||||
Background and History: | |||||
FWPP is an innovative and unique method of treating forested lands at high risk to damage/loss from serious wildfire events. This effort has garnered a high-level of interest at both the State and Federal level. Since the Bonds passage,in Nov 2012, planning has been completed, field operations are underway, and the public is being engaged on a number of fronts. We are nearing the 5-year mark since the bond passed, and this Agreement will allow us to continue essential support activities that will permit successful completion of the project. | |||||
Key Considerations: | |||||
Since 2013, City Staff and Key partners have completed 105 major actions. In CY 17, we are working on another 25. Many of these are a direct result of GFFP's engagement in the effort. | |||||
Community Benefits and Considerations: | |||||
GFFP will plan, coordinate, implement, and report in activities specified in the approved Annual Work Plan. GFFP will bill the City on a periodic basis, providing an Accomplishment Report and all pertinent back-up documentation required to support the reimbursement request. Funds identified in the various Tasks of the Annual Work Plan can be moved to support other activities within the Work Plan, but in no case can the total reimbursement for any given year exceed the TOTAL for that given year as identified in the Work Plan. | |||||
Community Involvement: | |||||
Multiple partners have been engaged in the FWPP effort since its inception, and these partnership efforts have continued throughout planned and completed work. These have included Fiends of the Rio, NAU's Ecological Restoration Institute, AZ Dept of Forestry and Fire Management, the US Forest Service, AZ Game & Fish Department, US Fish & Wildlife Service, The Nature Conservancy, private consultants, and NAU's School of Forestry. Completion of the forest treatments will protect neighborhoods, recreational opportunities, and wildlife habitat, while promoting forest resiliency and sustainability. |
|||||
Expanded Options and Alternatives: | |||||
GFFP's involvement permitted by this Agreement have allowed us to better serve our community through . . . Inform – Following the 50 campaign events leading up to the bond election (Nov 2012), we have continued to work at keeping the community informed of what we are doing, and why. The Project website (www.flagstaffwatershedprotection.org) is one way: numerous news stories have also been crafted and/or otherwise reported. Impromptu and announced field trips have been conducted, most recently during the Festival of Science: Key stakeholders, city staff, and Council members have also been provided tours. City staff has interacted with numerous individuals hiking, running, or biking through the area, as well as with other community members interested in the work. Information boards have established, and continue to be maintained, where the various trails enter and cross the sites and where roads enter the area. Consult – We’ve worked with both AZ Game & Fish and US Fish & Wildlife Service to protect habitat, with adjacent neighborhoods regarding access, the US Forest Service regarding transportation routes, the Flagstaff Biking Organization regarding trail impacts, and neighborhoods interested in the effort adjacent to their homes. Involve – Following treatment work on some sites, the public has been engaged in removing firewood. A few individuals who have raised issues about the work have been engaged directly by staff from NAU’s Ecological Restoration Institute to provide context and a more complete understanding of the need, and the work, itself. Other City Staff, including those from Sustainability and Stormwater, have also been engaged. Community members have also been hired as seasonal Fire Dept crew members and have been engaged in conducting some of the work itself. Empower – The planned forest treatments are part of a larger effort underway in our area and throughout northern AZ. We and our many partners have been engaged for nearly two decades in this work, on various jurisdictions and site conditions, and have utilized a variety of prescriptions and approaches to ensure we have a full-suite of treatments across the greater landscape. The work to be funded by this award is based upon credible and proven science-based forest restoration and hazard fuel management standards and knowledge. It adheres to guidelines established in the Greater Flagstaff Area Community Wildfire Protection Plan (City & County - 2005), is consistent with forest treatments designed and implemented by the Greater Flagstaff Forests Partnership (1999-present) and the City of Flagstaff Wildland Fire Management program (1998-present), meets the goals of the State of AZ 20-Year Strategy (2007), is consistent with the required actions identified in both the initial and final Observatory Mesa Forest Stewardship Plan (2013 and 2015, respectfully) and both the Four Forests Restoration Initiative's and the Flagstaff Watershed Protection Project's Final Records of Decision (USFS - 2015). Further, it meets grant requirements for post-treatment conditions. |
|||||
Attachments: | GFFP Agreement for FWPP Services FY 2018-2020 | ||
Exhibit A-GFFP Work Plan FY 2018 |
11.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Amendment One to the Construction Manager at Risk Construction Phase Services Agreement: Approve Amendment One to the Construction Manager at Risk Construction Phase Services Agreement No. 2016-54-1 with Eagle Mountain Construction Inc., in the amount of $2,455,886.83 for a Total Contract Price of $4,425,658.02. Council awarded the Phase 1 Utility Improvements on April 27, 2017 with the understanding that Phase 2 Roadway Improvements would be presented for Council’s consideration at the June 20, 2017 meeting. | |||||
RECOMMENDED ACTION: | |||||
Approve Amendment One to the Construction Manager at Risk (CMAR) Construction Services Agreement No. 2016-54-1 with Eagle Mountain Construction Inc. (Agreement) in the amount of $2,455,886.83 for Phase 2 Roadway Improvements. Total Contract Price with this amendment is $4,425,658.02 and no change to the current contract time of 488 calendar days; an authorize the City Manager to execute the necessary documents.
|
|||||
Executive Summary: | |||||
Staff recommends an approval of Amendment One to the Agreement No. 2016-54-1 with Eagle Mountain Construction, Inc. (EMC) to include Phase 2 the Roadway Improvements portion of the RR&SS Bundle #2 (Beaver/Dale) project for a Total Contract Price of $4,425,658.02. Phase 2 Roadway Improvements include new storm drain systems, new asphalt pavement, new select edge improvements, and addition of a dedicated bike lane on N. Beaver St. from Columbus Ave. to Cherry Ave. Phase 1 Utility Improvements construction began on May 30, 2017. Pending Council approval, Phase 2 Roadway Improvements construction is anticipated to begin July 24, 2017. Both phases are to be completed in the current contract time of 488 calendar days ending in August 2018, which includes an anticipated winter shutdown from approximately December 2017 to April 2018 pending weather conditions. Please refer to the attached context and vicinity maps.
|
|||||
Financial Impact: | |||||
The RR&SS Bundle #2 (Beaver/Dale) project is funded in the Road Repair and Street Safety – Utility Replacements and Overlays Fund program which has the total budget appropriations of $9,144,212.00 (includes FY 17 budget and FY 18 proposed budget). The other funding sources are $16,000.00 from NAIPTA for temporary bus stops on N. Humphreys Street. | |||||
Policy Impact: | |||||
No Impact.
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
COUNCIL GOALS: Transportation and Other Public Infrastructure: Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
Goal T.8. Establish a functional, safe, and aesthetic hierarchy of roads and streets. TEAM FLAGSTAFF STRATEGIC PLAN: Strategic priority #4: Work in partnership to enhance a safe and livable community
|
|||||
Has There Been Previous Council Decision on This: | |||||
|
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
On November 18, 2014, Council adopted the results of the General Election held on November 4, 2014. In the General Election voters approved a dedicated sales tax increase, Proposition 406, which included funding for road repairs and street safety improvements throughout the City of Flagstaff. Attached is the Road Repair and Street Safety Program Schedule for 2015 – 2022. Beaver St. and Dale Ave. both qualified to receive pavement and utility improvements and their proximity made them ideal projects to combine into Bundle #2 of the Road Repair and Street Safety Program. Phase 1 Utility Improvements consist of upgrading the existing water main and water services in Beaver St., upgrading the existing water services and extending stubbed out water mains in Dale Ave., upgrading select existing sections of sewer main, upgrading the existing sewer services, installing new underground traffic signal conduit in Beaver St., and installing new street lights with underground electric on Beaver St. Phase 2 roadway improvements consist of upgrading the underground stormwater system in Sullivan Ave. and Hunt Ave. from Beaver St. to Humphreys St. to improve drainage, re-building the roadway section on Beaver St. to improve ride quality and drainage, rebuilding portions of the roadway section on Dale Ave. to relieve the extreme roadway cross slope, milling and overlaying the roadway on Dale Ave. where possible, replacing select edge improvements (curb/gutter, sidewalk, sidewalk ramps, valley gutters, etc.), and modifying the existing striping plan to include a dedicated bike lane in place of the west side on-street parking on Beaver St. Council approved the award of the Agreement for the Phase 1 Utility Improvements on April 27, 2017 with the understanding that Phase 2 Roadway Improvements would be presented for Council’s consideration at the June 20, 2017 Council Meeting. |
|||||
Key Considerations: | |||||
The current striping plan on N. Beaver St. from Columbus Ave. to Birch Ave. does not currently meet City of Flagstaff standard widths. The Transportation Program and the City’s Multi-Modal Planner presented and held discussions about changes to the striping on Beaver St. with NAIPTA and at the Transportation Commission, the Bicycle Advisory Committee, and the Pedestrian Advisory Committee Meetings. The Transportation Program also sent mailers to residences and business on Beaver St. and the side streets, regarding the striping changes and invitations to the discussions at the Transportation Commission Meetings. Additionally, a parking study was performed on Beaver St. between Columbus Ave. and Cherry Ave. The parking study revealed that the on-street parking on both sides of Beaver St. are not at capacity and the volume of parked vehicles could be accommodated on the east side of the street. The striping changes were well received at the Public Outreach Meeting and the Downtown Business Alliance Meeting. The horizontal alignment of the curbs on Beaver St. are not changing. The Construction Manager at Risk (CMAR) method of procurement was selected to expedite the design and construction schedule and to accommodate sequencing of construction activities for a complex project with limits in an established neighborhood and the downtown district. Council’s approval of the Agreement allowed underground utility construction to begin two months ahead of the original schedule. The contractor will be intimately involved with the coordination of construction activities and keeping the stakeholders informed on schedule, sequence, and minimizing impacts to the community during construction. |
|||||
Community Benefits and Considerations: | |||||
Phase 1 (Approved by Council on April 27, 2017) Guaranteed Maximum Price $1,875,972.56 Owners Contingency $93,798.63 Contract Price $1,969,771.19 Phase 2 (Pending approval by Council on June 20, 2017) Guaranteed Maximum Price $2,316,874.37 Owners Contingency $139,012.46 Contract Price $2,455,886.83 Total Contract Price $4,425,658.02 |
|||||
Community Involvement: | |||||
|
|||||
Expanded Options and Alternatives: | |||||
Inform, Involve, Empower:
|
|||||
Attachments: | CMAR Amendment One - Beaver & Dale | ||
Exhibit A - Scope of Work | |||
Exhibit B - GMP2 and Project Schedule | |||
RR&SS Program Schedule | |||
Context Map | |||
Vicinity Map |
11.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017- 16: An ordinance of the City Council of the City of Flagstaff, Arizona amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-10, User Fees, to increase or modify fees for Planning, Engineering, and Fire Department services and amending procedures related to annual review and adjustment of fees; amending Title 4, Building Regulations, Chapter 4-03, International Building Code, to provide for adoption of fees by resolution; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No.2017-16 by title only for the final time
2) City Clerk reads Ordinance No. 2017-16 by title only (if approved above) 3) Adopt Ordinance No. 2017-16 |
|||||
Executive Summary: | |||||
City staff, with the assistance of MGT America, has completed user fee studies for Planning and Development, Engineering, Fire, and Recreation services. The studies calculate the full cost of providing such services and the current cost recovery. Staff presented an overview of the results to the City Council at the February 15, 2017 Budget Retreat. During the retreat, Staff recommended the following cost recovery: 53% of Planning and Development costs, 100% of Engineering costs, and 73% of Fire costs. Staff recommended that Recreation fees remain the same with a result of a lower overall cost recovery of approximately 38%. Staff has completed the community outreach and is now requesting the adoption of fee changes. | |||||
Financial Impact: | |||||
The proposed new fee schedules, if adopted, will generate an increase in operating revenues for the General Fund. The proposed new Planning and Development fees (set at 53% cost recovery) will provide an approximate $280,000 annual increase to revenues. The proposed new Engineering fees (set at 100% cost recovery) will provide an approximate $960,000 annual increase to revenues. The proposed new Fire fees (set at 73% cost recovery) will provide an approximate $160,000 annual increase to revenues. The Fiscal Year 2018 Budget includes expenditures that rely on these new revenues. Should the Council decide to adopt user fees at different levels of cost recovery, the City Manager will need to reconsider budget expenditures. | |||||
Policy Impact: | |||||
Staff recommends that Council adopt user fees based on the cost recovery rates described in this staff report to support policy goals embodied in the Fiscal Year 2018 Budget. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Increased revenues in the General Fund provides resources to help advance Council Goals, Regional Plan, and the Team Flagstaff Strategic Plan. |
|||||
Has There Been Previous Council Decision on This: | |||||
Staff presented to Council during the February 15, 2017 Budget Retreat. | |||||
Options and Alternatives: | |||||
1) Approve Ordinance 2017-16 with the user fee schedules as presented by staff. 2) Amend Ordinance 2017-16 with adjustments to the user fee recovery policy and adjust the schedules accordingly. 3) Amend Ordinance 2017-16 by adjusting or deleting specific fees on the schedule. 4) Amend Ordinance 2017-16 by phasing in certain user fees increases over a set period of time per Council direction. 5) Do not approve Ordinance 2017-16 and provide staff direction regarding the funding of services identified for user fees. |
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Background and History: | |||||
The City of Flagstaff has historically charged user fees for numerous City services. User fees must be related to the costs of providing the service. In Fiscal Year 2015, the City entered into contact with MGT Consulting Group (MGT) to provide a comprehensive user fee study to evaluate Planning and Development Services, Engineering, Fire, and Recreation services fees. MGT is a nationwide professional services firm that delivers a diverse range of services for public sector organizations and has been providing financial services for over 30 years. The company is a leading expert in many financial services including cost analysis and user fee development. The City has used MGT for our annual cost allocation plan and federal indirect rate proposal. The last time the City did a comprehensive user fee study was for these City services was in Fiscal Year 2009. MGT uses the methodology of Full Cost Calculation to determine to cost of each user fee. This entails including all the costs related to delivering service such as direct staff time and expenditures, Section and Divisional indirect costs, and City wide indirect costs. The study was performed under the general direction of the Finance Section with participation from several key staff members from each affected Division or Section. Staff defined all the services provided as well as determined the costs to provide each service. During this process staff allocated specific level of staff effort to perform each service. Staff not only provided an updated cost of providing service for existing fees, they identified several services that the City has been providing without charging a user fee. Upon completion of the full cost of service plan, staff reviewed the results, discussed the results with MGT and management, and provided recommendations for changes to existing fees as well as new fees for services to Council on February 15, 2017. Below is a summary of results and recommendations. Planning and Development Services: The Planning and Development Services Section (Planning) consist of programs for Current Planning, Comprehensive Planning, Building Safety and Code Compliance. Planning staff analyzed all services in the current study and are presenting 49 user fees for consideration which includes 10 new service fees that were identified. The last complete study of Planning user fees occurred in 2009. Council approved rates based on a 50% cost recovery policy. The new user fee study shows that Planning is currently recovering 37% of service costs. Planning and Development Services fees fall in two general categories: flat fees and tiered fees. Tiered fees include a flat fee plus either a per acre or per lot fee. All of these fees were last increased in 2013. At that time Planning fees increased by 42% in part to fund an Associate Planner position. The estimated cost recovery was 71% of the costs to provide the service. It should be noted that the current study was much more comprehensive in identifying not only our costs within the Section, but also administrative overhead associated with organization support. So while the costs of providing services has increased, the current study captures costs not previously included. Planning is recommending a mix of recovery percentages based on the type and purpose of the application. Applications which are required at the beginning of the process and are intended to help an owner decide if they wish to proceed with a project such as concept plan and concept plat have been kept well below the full cost recovery. For several services the sample size for the study year only included one application, which does not reflect an average of several applications. Staff is recommending 100% cost recovery for 16 of the 23 flat fees presented in the study. There are also a number of tiered fees which include a flat base fee and an additional fee based on the acreage or number of lots of the project. These include zoning map amendments, general plan amendments and subdivisions. After completing the cost analysis for these fees, it became extremely difficult to identify which portion of the fee should be increased, either the base or increment. For this reason, staff is recommending a uniform 20% increase on all tiered fees. The fee table provides examples of projects with a sample acreage size or lot count. Staff has also identified a number of services which currently have no fee. New fees are shown on the bottom of the spreadsheet and include a fee for the review of lighting permits, temporary uses and home occupations. Engineering: The Engineering Section consists of programs for Transportation Engineering, Development Engineering and Construction Inspection & Testing. Engineering staff analyzed all services in the current study and are presenting 11 user fees for consideration of which includes 3 new service fees that were identified. The last complete study of Engineering user fees occurred in 2009. Council approved rates based on a 50% cost recovery policy. The new user fee study shows that Engineering is currently recovering 36% of service costs. Engineering Section currently has eight (8) fee categories. These fees were established in the last MGT study in 2009 except that the Materials Testing fee was established in FY14 at the time that we eliminated our Laboratory and then contracted these services to private sector. Materials Testing fee is based on 100% recovery of the amount paid to the private sector service provider. All other fees are based on the 50% cost recovery policy established by City Council. The current MGT study has shown that our actual revenue collected from the established fees is not tracking with the established cost recovery policy and adjustments are required to either target the current cost recovery policy or another level of recovery as directed by City Council. In addition, we have identified three (3) new service fees that will help staff more accurately charge our customers for the services we provide. In the case of the Inspections (capital improvements) we have recognized that a 1% credit is due since Development Engineering Project Managers are not involved with capital projects to the extent they are involved with private development projects. We have created a new Parking Lot Maintenance Permit to help existing businesses comply with current standards for handicapped parking spaces (including van accessibility) and parking stall/isle widths. And, we have formally established an in-lieu fee for chip seal treatments associated with new pavements. This fee is collected for all new asphalt pavement placed and transferred to the Street Maintenance Program for installation as part of the city-wide annual maintenance projects. Staff recommends that the cost recovery for fees that are associated with project site plan approval (Traffic Impact Analysis) remain at the current cost recovery policy of 50%. For all other engineering fees, that are associated with construction of public improvements (soils reports, construction plan review, inspections, materials testing and parking lot maintenance permits), staff recommends that a cost recovery of 100% be established so that public funds are not supplementing construction of developments. Fire: The Fire Department provides services to the community through the extension of Operations (Emergency Medical Services, Fire Suppression, Special Operations), Wildland Fire Management, Community Risk Reduction, and Emergency Management. The services for which fees are collected are categorized as follows:
Staff recommends a mixed level of cost recovery based upon Council, community, and feedback. The recommendations for cost recovery are as follows:
The Recreation Section consist of programs to run four activity centers, adult athletics, and community services/events. The new user fee study shows that Recreation is currently recovering 46% of service costs and cost recovery will be lowered to 38% as a result of new minimum wage requirements. During the February 15, 2017 Budget Retreat, staff recommended to not change any existing user fees. Council agreed with staff's recommendation and therefore no increase is being presented at this time. Title 4 Amendments: This ordinance will also address an update to Title 4 as it relates to Building permits and fees. In the past building permit fees were adopted by motion. The ordinance will provide that building permit fees be adopted by resolution. Proposed increases to building permit fees are being presented in a separate staff report. The ordinance also includes clerical revisions, and removes references to outdated methodology. |
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Community Benefits and Considerations: | |||||
The City is considering the adoption of the FY 2018 budget which includes an incremental revenue increase in the amount of $670,000 to be generated through new or increased rates of existing user fees. Should the City not adopt these fees, the City Manager will evaluate the continuation of certain program expenditures to keep the City budget balanced. | |||||
Expanded Options and Alternatives: | |||||
Inform and Involve On February 15, 2017 the City held a Budget Retreat which was open to the public to attend. On April 6, 2017, the City posted a Notice of Proposed New or Increased Fees on the City website and provided notification through City social media resources. This process is required pursuant to Arizona Revised Statute Section 9-499.15. In addition City staff provided outreach to the community by meeting directly with certain business groups as well as having two open houses with several agencies invited to attend. Special Events Coordinators (March 14th - Fire) Fire Protection Contractors (April 4th – Fire) Northern Arizona Builders Association (April 12th - Fire) Planning & Zoning Commission (April 26th - Planning/Engineering) Northern Arizona Builders Association (May 10th - All) Chamber of Commerce (May 18th – Fire) Transportation Commission (June 7th) Open Houses April 27th & May 1st (All) invitees included:
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Attachments: | Ord. 2017-16 | ||
Fee Change Crosswalk | |||
User Fee Study | |||
Planning Outreach Document | |||
Fire Outreach Document | |||
Fire Outreach City Comparison | |||
Engineering Outreach Document |
11.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | ||||||
Consideration and Adoption of Resolution No. 2017-21: A resolution of the City Council of the City of Flagstaff, Arizona, adopting a revised methodology for calculating building permit fees, increasing fees for building permits, and establishing an effective date. | ||||||
RECOMMENDED ACTION: | ||||||
Adopt Resolution No.2017-21
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Executive Summary: | ||||||
Staff is proposing a new method of calculating building permit fees based on the current International Code Council (ICC) guide. (See attached International Code Council Building Valuation Data, February 2017). The new method allows the City to create a permit fee multiplier based on the building safety program budget, desired recovery rate and annual construction valuation. The building permit fee is then calculated from the square footage of the project, multiplied by the per square foot valuation determined by the occupancy and construction type, multiplied by the permit fee multiplier. The plan review fee is 65% of the building permit fee. | ||||||
Financial Impact: | ||||||
Building permit fees have a direct impact on the cost of a construction project and thus the property owner. In general, smaller projects have a smaller fee since it is largely based on the square footage of the building. Occupancy and construction type are also variables as they relate to the number of inspections required. Fees on the smallest home will go down with the ICC multiplier method. This is primarily because the 2017 valuations include mechanical, plumbing and electrical costs, whereas the current method requires those fees be calculated separately. Fees increase for all other sample projects. The Fiscal Year 2018 budget included expenditures that rely an increase in building permit fees. Should the Council decide to not to adopt new building permit fees or at a different level of recovery, the City Manager may need to reconsider those expenditures. |
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Policy Impact: | ||||||
Staff has provided a table that provides a comparison of the current fees adopted in 2007, the proposed new fees based on the ICC fee multiplier with 100% recovery, ICC fees with 90% recovery and ICC fees with 80% recovery. The table includes three sample single family homes, a 100 room hotel, 9 unit apartment and 7,240 square foot restaurant. | ||||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | ||||||
Economic Development - Grow and strengthen a more equitable and resilient economy. Affordable Housing - Support development and increase the inventory of public and private affordable housing for renters and home-owners throughout the community. | ||||||
Has There Been Previous Council Decision on This: | ||||||
Building permit fees were last adopted in 2007. Staff presented information at the February 17, 2017 budget retreat on adopting the current International Code Council methodology and building material valuations for calculating building permit fees. | ||||||
Options and Alternatives: | ||||||
|
||||||
Background and History: | ||||||
Staff is presenting proposed changes to building permit fees which cover plan review and building inspection. Building permit fees were last updated in 2007; they have not changed in 10 years. Building permit fees are calculated by identifying a per square foot value for a project based on the type of construction and occupancy. Under the current fee structure the project valuation is then used to identify a range, which provides a base fee plus fees based on $1,000 increments. (See "Building Permit Fee Calculation, effective 2 July 2007" table). Once a permit fee is calculated, the plan review fee is 65% of the permit fee. The proposed new methodology identified on the International Code Council attachment allows fees to be determined based on the programs budget and desired recovery to operate the program. | ||||||
Expanded Options and Alternatives: | ||||||
Staff conducted community outreach to present the International Code Council methodology and construction valuations. Two open houses were held at City Hall. A long list of consulting engineers, architects, contractors, real estate professionals, the Chamber of Commerce and other members of the development community were invited to attend. In addition, staff presented the information to the Northern Arizona Builders Association (NABA). | ||||||
Attachments: | Permit Method Comparison | ||
Proposed fee comparison | |||
RES. 2017-21 |
11.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Grant Agreement: To the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds in the amount of $280,507.00 for the Northern Arizona Street Crimes Task Force (METRO unit). | |||||
RECOMMENDED ACTION: | |||||
Approve the acceptance of the grant from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, Edward Byrne Justice Assistance Grant funds in the amount of $280,507.00 for FY2018.
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|||||
Executive Summary: | |||||
The City of Flagstaff was awarded $280,507.00 in grant funds from the U.S. Department of Justice, through the Arizona Criminal Justice Commission, for the Edward Byrne Justice Assistance Grant funds. This grant funds one Flagstaff Police Sergeant, one Flagstaff Police investigator, and one Coconino County Sheriff's Deputy investigator. There is no cost to the City of Flagstaff. | |||||
Financial Impact: | |||||
The grant award is in the amount of $210,380.00 (75%) with required matching funds of $70,127.00 (25%). The METRO board has authorized matching funds from the Rico account. The Rico account has provided matching funds in the past years and the board has agreed to provide the above matching funds for this year’s grant. This amount will include all city costs, estimated in kind and administrative costs if above normal departmental allocation. The grant award will be the 31st funding cycle (FY 2018) for the METRO unit. This grant is budgeted in Fiscal Year 2018. This grant is budgeted in account 001-04-062-6050-2. | |||||
Policy Impact: | |||||
none | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Effective Governance - Regional Plan (2030) - Planning, Public Safety, Goal PF.3 Provide high-quality emergency response and public safety services. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, the Flagstaff City Council has approved the acceptance of this grant money for the past thirty years. | |||||
Options and Alternatives: | |||||
Approve the acceptance of the grant or decline the acceptance of the grant. | |||||
Background and History: | |||||
As previously stated, this is the 31st cycle of this grant in which the Flagstaff City Council has approved the previous 30 cycles. | |||||
Key Considerations: | |||||
This grant and the investigative officers this funds is supported by nearly every law enforcement entity in Coconino County including the Coconino County Sheriff’s Office, The Flagstaff Police Department, Northern Arizona University Police, ATF, FBI, DEA, Homeland Security and the Department of Public Safety. This grant provides specialized police investigations to all the communities located within Coconino County. | |||||
Community Involvement: | |||||
Officers in the METRO Unit continuously provide support to numerous community groups including Citizens Against Substance Abuse, local schools, Citizens Academy programs, etc. in the form of training and educational presentations, drug awareness, and proactive investigations. | |||||
Expanded Options and Alternatives: | |||||
To work directly with the public through the process to ensure that public issues and concerns are consistently understood and considered. | |||||
Attachments: | Flagstaff PD Grant Agreement #DC-18-002 |
11.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Lease Agreement: Between the City of Flagstaff (Lessee) and Hufford, Horstman, Mongini, Parnell and Tucker, PC., an Arizona Professional Corporation (Lessor) | |||||
RECOMMENDED ACTION: | |||||
Approve the lease which will provide office space for City Staff to implement the Comprehensive Parking Management Plan.
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Executive Summary: | |||||
Staff recommends that City Council approve a lease for office space at 120 North Beaver Street to implement the Comprehensive Parking Management Plan. Rental space includes:
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Financial Impact: | |||||
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Policy Impact: | |||||
none
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
CODE COMPLIANCE Achieve comprehensive and equitable code compliance. |
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Has There Been Previous Council Decision on This: | |||||
Council approved Resolution 2016-01 to adopt the Comprehensive Parking Management Plan on January 19, 2016. | |||||
Options and Alternatives: | |||||
1. Approve the Lease Agreement 2. Do not approve the Lease Agreement (this option is not recommended as there is currently no space for the additional employees to work at current City facilities). |
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Background and History: | |||||
Staff first considered City-owned buildings for spacing needs. City Hall, 101 Cherry Avenue and 216 West Phoenix Avenue were reviewed and evaluated. None of these spaces were able to meet the needs of the parking program. The location at 120 N. Beaver Street meets all of the space requirements, requires no remodeling, has a low lease rate and is in a desirable location to implement and enforce the Parking Management Plan. | |||||
Key Considerations: | |||||
ParkFlag will be sharing the office space with the Flagstaff Downtown Business Alliance; this proposes a level of synergy. The City's lease is independent from any other landlord/tenant agreements that may be for the same space and is not subject to change due to change in tenancy. | |||||
Attachments: | Lease Agreement | ||
Park Flag Overview Map |
11.F.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-23: A resolution of the Flagstaff City Council authorizing the acquisition and acceptance of easements for Old Walnut Canyon Road, and approving improvements; providing for delegation of authority, and establishing an effective date. (Acquire and improve Old Walnut Canyon Road) | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-23 by title only
2) City Clerk reads Resolution No. 2017-23 by title only (if approved above) 3) Adopt Resolution No. 2017-23. |
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Executive Summary: | |||||
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Financial Impact: | |||||
City staff estimates the following expenses to be paid for with Highway User Revenue Funds:
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
May 3, 2016, Council unanimously voted to discuss the improvement of Old Walnut Canyon Road at a future work session. August 30, 2016 Work Session, Council directed staff to proceed with the following
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Options and Alternatives: | |||||
Options: 1. Approve the resolution. or 2. Do not approve the resolution and direct staff to discontinue the maintenance of Old Walnut Canyon Road. |
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Background and History: | |||||
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Key Considerations: | |||||
Old Walnut Canyon Road is heavily traveled. Improving the road to a higher standard will benefit the traveling public and provide assurance of continued public access rights.. | |||||
Community Involvement: | |||||
The public utilize Old Walnut Canyon Road many times per day to run, bike, and to access the hiking trails. As a result of the frequent traffic the road is in constant need of repair. By improving the road with millings and chip seal the City will save money as a result of less maintenance required and the community will be able to access a safer road. Private property owners have offered to donate easements to City for the road. |
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Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Map of Old Walnut Canyon Rd | ||
Overview Map | |||
Forest Service Permit | |||
Res. 2017-23 | |||
Exh. 1 - Legal Descriptions | |||
Easement |
11.G.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-17: An ordinance amending Section 6-02-001-0001 of the Flagstaff City Code to make it unlawful for dogs to be at large in the boundaries of the City of Flagstaff. | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2017-17 by title only for the final time
2) City Clerk reads Ordinance No. 2017-17 by title only (if approved above) 3) Adopt Ordinance No. 2017-17. |
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Executive Summary: | |||||
Under the Flagstaff City Code Section 6-02-001-0001 clarity is needed to better understand what constitutes a "Dog at Large" or a "Vicious Dog." Staff recommends revisions to the wording under Flagstaff City Code Section 6-02-001-0001 to bring that clarity to the code. The recommended revisions to the wording will make it unlawful for any dog to be at large in the the boundaries of the city of Flagstaff. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
This ordinance will make it unlawful for any dog to be at large within the boundaries of the City of Flagstaff. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Work in partnership to enhance a safe and livable community. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2017-17 |
12.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||||||||||||||||||||||||
Public Hearing:"Truth in Taxation", FY 2017-2018 Budget and Property Tax Levy (combined) | |||||||||||||||||||||||||||
RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1) Open the public hearing
2) Receive citizen input 3) Close the public hearing 4) Convene Special Meeting |
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Executive Summary: | |||||||||||||||||||||||||||
This combined public hearing is being held to comply with law. Arizona "Truth in Taxation" laws require a public hearing on a proposed primary property tax increase, A.R.S. Section 42-17107. Arizona budget laws require a public hearing on the proposed final budget and property tax levy, A.R.S. Section 42-17104. | |||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
Upon adopting the final FY 2017-2018 Budget, the City may commit and spend funds for community needs as described in the budget. The budget is funded through numerous revenue sources, including property tax. The FY 2016-2017 primary property tax levy was $5,707,179. The City is proposing a 7% increase or $404,044. The seven percent increase is $399,452 on existing property and $4,592 on new construction. The total levy related to new construction is $64,976 ($60,384 + $4,592), for a total levy of $6,171,607 in FY 2017-2018. The primary property tax rate to support this levy is $0.8233 per $100 of assessed valuation. The FY 2016-2017 secondary property tax rate was to generate revenues of $5,879,357. The City is proposing to keep the same tax rate (also referred to as a "flat tax rate") for secondary property taxes for FY 2017-2018 for a total levy of $6,271,311 on existing properties and new construction. The proposed secondary property tax rate is $0.8366 per $100 of assessed valuation (same as last FY). The FY 2016-2017 secondary property tax rate was to generate revenues of $5,879,357. The City is proposing to keep the same tax rate (also referred to as a "flat tax rate") for secondary property taxes for FY 2017-2018 for a total levy of $6,271,311 on existing properties and new construction. The proposed secondary property tax rate is $0.8366 per $100 of assessed valuation (same as last FY). |
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Policy Impact: | |||||||||||||||||||||||||||
The FY 2017-2018 Budget is the financial plan of the City for the upcoming fiscal year. | |||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||||||||||||||||||||||||
Economic Development Affordable Housing Social Justice Transportation and Other Public Infrastructure Building and Zoning/Regional Plan Climate Change Water Conservation Environmental and Natural Resources Personnel Community Outreach Town & Gown Code Compliance |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
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Options and Alternatives: | |||||||||||||||||||||||||||
1. Conduct the public hearing or, 2. Delay the public hearing |
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Background and History: | |||||||||||||||||||||||||||
"Truth in Taxation" procedures: The Arizona "Truth in Taxation" laws require that the county assessor, on or before February 10, transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the City must provide notice and a public hearing of the proposed increase, along with other taxation requirements. It is important to note that it is the levy amount and not the rate which triggers the Truth in Taxation procedures. The City is following the "Truth in Taxation" procedures. The City has published a notice in the Arizona Daily Sun on June 2, 2017 and June 11, 2017. We have also issued a press release concerning the increase. Budget adoption: The budget was presented for tentative adoption on June 6, 2017. The tentative adoption established the maximum appropriation for the City for the FY 2017-2018 budget year. The budget legal schedules were published in the Arizona Daily Sun on June 8, 2017 and June 15, 2017. Property tax levy: Primary property taxes are accumulated in the General Fund and pay for general services which include but are not limited to public safety, parks and recreation, other public work services, and general administrative and management functions within the City. Secondary property taxes support debt service payments on numerous city capital projects including the Aquaplex, fire stations, open space, street/utility projects, forest restoration, and the future core services facility. The current and proposed property tax rates are shown in the "Expanded Financial Consideration" section below. |
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Key Considerations: | |||||||||||||||||||||||||||
The adoption of the tentative budget set forth into motion a legally mandated time sequence of actions of which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative budget adoption, the final budget adoption, the property tax levy actions, and related publications must be started over. The final budget adoption must occur after a public hearing and Council must convene into a Special Meeting to adopt the final budget. The budget must be adopted by the third week of July. The County will adopt the property tax levy the first week of August. The key dates in the process have been presented as part of the action summary. June 6, 2017 Tentative adoption of budget by Council
June 20,2017 Truth in Taxation, proposed budget and property tax levy public hearing June 20, 2017 Final budget adoption (done in a Special meeting) June 20, 2017 Primary property tax level approved by roll call vote June 20, 2017 First reading property tax ordinance July 5, 2017 Final reading and adoption of property tax ordinance |
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Community Benefits and Considerations: | |||||||||||||||||||||||||||
The City's proposed primary property tax levy in FY 2017-2018 is less than the maximum that could be levied under state law. The maximum allowable primary property revenue under state law for FY 2017-2018 is $6,495,442. Primary property tax rate will increase from $0.8121 in FY 2016-2017 to $0.8233 in FY 2017-2018 due to the 7% increase in the levy amount off set by total valuation of all existing properties which are increasing 5.5%. Five years historical data is shown below:
The final budget adoption allows the City to commit and expend resources as determined to be needed through the FY2017-2018 budget process. There have been no changes in the final budget recommended for adoption from that presented as the tentative budget. The recommended City of Flagstaff appropriation for FY2017-2018 is $302,019,628. |
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Community Involvement: | |||||||||||||||||||||||||||
The budget process has allowed for public participation which is vital for the City Council in determining the current year goals and objectives. The budget translates the community's goals and objectives as determined by City Council into fiscal reality. Timely budget adoption allows the City to commit expenditures as related to the FY 2017-2018 Budget as needed for ongoing operational consistency to the citizenry. The FY 2017-2018 Budget is balanced. | |||||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||||
Inform/Involve: This is the public hearing in the budget adoption process and it is open to public comment on the property tax levy and the final budget adoption. Budget legal schedules were published in the June 8, 2017 and June 15, 2017 Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. The final opportunity for community involvement for the budget adoption is at this public meeting. The notice for a proposed changes to primary property tax was posted on the City website on April 7,2017. The Truth in Taxation notice was published in the Arizona Daily Sun on June 2, 2017 and June 11, 2017. The final opportunity for public input to the tax levy will be at the July 5, 2017 Council Meeting. | |||||||||||||||||||||||||||
Attachments: |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-20: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for Fiscal Year 2017-18. | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-20 by title only
2) City Clerk reads Resolution No. 2017-20 by title only (if approved above) 3) Adopt Resolution No. 2017-20 4) Adjourn Special Meeting and reconvene Regular Meeting |
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Executive Summary: | |||||
Each municipality is required to adopt a budget as prescribed by A.R.S. Title 42, Chapter 17, Articles 1 through 5. As published in the tentative adoption of the budget, the final budget is to be adopted on June 20, 2017 (during a Special Meeting), and following a public hearing to receive citizen comments. | |||||
Financial Impact: | |||||
The final budget adoption allows the City to commit and spend funds for community needs as described in the FY 2017 - 2018 Budget. | |||||
Policy Impact: | |||||
The FY 2017 - 2018 Budget is the financial plan of the City for the upcoming fiscal year. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Economic Development Affordable Housing Social Justice Transportation and Other Public Infrastructure Building and Zoning/Regional Plan Climate Change Water Conservation Environmental and Natural Resources Personnel Community Outreach Town & Gown Code Compliance |
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Has There Been Previous Council Decision on This: | |||||
|
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Options and Alternatives: | |||||
As the City adopted the tentative budget on June 6, 2017, the maximum appropriation for FY 2017-2018 has been set. The Council could choose to make adjustments within that maximum appropriation or make reductions in the maximum appropriation. | |||||
Background and History: | |||||
The budget was presented for tentative adoption on June 6, 2017. The tentative adoption established the maximum appropriation for the City for FY 2017-2018. The budget legal schedules were published in the Arizona Daily Sun on June 8, 2017 and June 15, 2017. |
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Key Considerations: | |||||
The adoption of the tentative budget set forth into motion a legally mandated time sequence of actions of which the Council must adhere to adopt a final budget. If this time sequence is not met as required by statute, the tentative budget adoption, final budget adoption and related publications must be started over. The final budget adoption must occur after a public hearing and Council must convene into a Special Meeting to adopt the final budget. The budget must be adopted by the third week of July. June 6, 2017 Tentative adoption of budget by Council
June 20,2017 Public hearing on "Truth in Taxation", FY 2017-2018 Budget and Property Tax Levy June 20, 2017 Final budget adoption (done in a Special meeting) |
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Community Involvement: | |||||
The budget process has allowed for public participation which is vital for the City Council in determining the current year goals and objectives. The budget assists in translates the community's goals and objectives as determined by City Council into fiscal reality. Timely budget adoption allows the City to commit expenditures as related to the FY 2017 - 2018 Budget as needed for ongoing operational consistency to the citizenry. The FY 2017 - 2018 Budget is balanced. | |||||
Expanded Options and Alternatives: | |||||
Inform/Involve: Earlier this evening there was a public hearing to receive any last public comments prior to final budget adoption. Budget legal schedules were published in the June 8, 2017 and June 15, 2017 Arizona Daily Sun to allow for community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. | |||||
Attachments: | Final Budget | ||
Res. 2017-20 |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||||||||||||||
Approve a Primary Property Tax Levy of $6,171,607 in FY 2017-2018 (a 7% increase in levy from FY 2016-2017 plus amounts attributable to new construction) by roll call vote AND Consideration and Adoption of Ordinance No. 2017-21: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2018. (Primary and secondary property tax levies for FY 2017-2018) |
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RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1. ROLL CALL VOTE:
Approve the proposed increase in the primary property taxes by roll call vote as required by "Truth in Taxation" legislation. 2. ORDINANCE: At the June 20, 2017 Council Meeting: 1) Read Ordinance No. 2017-21 by title only for the first time 2) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-21 by title only for the final time 4) City Clerk reads Ordinance No. 2017-21 by title only (if approved above) 5) Adopt Ordinance No. 2017-21 |
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Executive Summary: | |||||||||||||||||||||||||||
The City Council is required to consider a motion to levy increased primary property taxes over the preceding year's tax levy, by roll call vote, per A.R.S. Section 42-17107 The City Council is required to fix and levy the amount to be raised from property taxation after adoption of the final budget, per A.R.S. Section 42-17151. The final budget is anticipated to be adopted on June 20, 2017. |
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Financial Impact: | |||||||||||||||||||||||||||
The City is proposing a 7% increase in primary property tax levy ($404,044) for a total levy of $6,106,631 on existing properties, plus levy of $64,976 on new construction, for an overall total primary property tax levy in FY 2017-2018 of $6,171,607. The primary property tax rate to support this levy is $0.8233 per $100 of assessed valuation. The maximum allowable primary property tax levy for FY 2017-2018 is $6,495,442. The City is proposing a "flat" tax rate for secondary property taxes for FY 2017-2018 for a total levy of $6,271,311 on existing properties and new construction. The proposed secondary property tax rate is $0.8366 per $100 of assessed valuation (same as last FY). |
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Policy Impact: | |||||||||||||||||||||||||||
Adoption of the proposed property tax levies will generate revenues to help fund the community needs as identified in the FY 2017-2018 Final Budget and policies reflected therein. | |||||||||||||||||||||||||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||||||||||||||||||||||||
Economic Development Affordable Housing Social Justice Transportation and Other Public Infrastructure Building and Zoning/Regional Plan Climate Change Water Conservation Environmental and Natural Resources Personnel Community Outreach Town & Gown Code Compliance |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
|
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Options and Alternatives: | |||||||||||||||||||||||||||
1) Adopt the primary and secondary property tax rates as proposed. 2) Adopt the primary property rates in an amount greater than proposed up to the maximum statutory levy; adopt the secondary property tax rate at something greater than proposed above. 3) Adopt primary and secondary property tax rates at something less than proposed. |
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Background and History: | |||||||||||||||||||||||||||
Both the State Constitution and State law specify a property tax levy limitation system. This system consists of two levies, a limited levy known as the primary property tax levy and an unlimited levy referred to as the secondary property tax levy. The primary levy may be imposed for all purposes, while the secondary levy in cities and towns may only be used to retire the principal and interest or redemption charges on general obligation bonded indebtedness. Every year, the "Truth in Taxation" legislation requires that the county assessor, on or before February 10, transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the City must go through the "Truth in Taxation" procedures. It is important to note that it is the levy amount and not the rate which triggers the "Truth in Taxation" procedures. The proposed 7% increase in the primary property tax levy does trigger" Truth in Taxation" requirements. The City has the ability to increase the amount received from primary property tax levy by a maximum of 2% each year excluding new construction. The City has not increased the amount of primary property taxes levied since FY 2011-2012. The maximum allowable increase for FY 2017-2018 is 12% as the City has not increased the primary property taxes for the last 5 years plus 2% allowed for FY 2017-2018. The adoption of the property tax levy is the final step in the entire budget approval process. |
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Key Considerations: | |||||||||||||||||||||||||||
The key dates for budget and property tax levy adoption have been determined and have been followed throughout this process. The County adopts the property tax levy as proposed by the City on or about August 1, 2017. | |||||||||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||||||||
The City is budgeting primary property tax revenues of $6,096,476 in FY 2017-2018. This budgeted amount is less than the levy amount, because the City is allowing for approximately 1.5% in bad debt (taxes not able to be collected). The City anticipates an overall 8% increase in primary property tax revenues in FY 2017-2018, due to the 7% increase in the primary property tax levy, plus a 1% increase due to new construction (properties added to tax roll). Primary property tax revenues may be used for any general purpose use of the City government. Statutorily, the maximum allowable primary property levy for FY 2017-2018 is $6,495,442. The City may capture this additional levy in future budget years if Council so directs. The City has budgeted a total of $6,271,311 in FY 2017-2018 secondary property tax, an approximate 7% increase over the FY 2016-2017 budget ($5,879,357). The increase is directly related to the increased assessed valuation (increase in property values) and new construction. Secondary property tax funds general obligation debt and City general obligation debt is issued to manage within the levy. Five years historical data is shown below:
Primary property taxes account for 10% of the General Fund revenues budgeted for FY 2017-2018. |
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Community Involvement: | |||||||||||||||||||||||||||
Primary property taxes help support a number of City services including public safety, parks and recreation, other public works services, and general administrative and management functions within the City. Secondary property taxes support the debt service payment on numerous city capital projects including: Aquaplex, Fire Stations, Open Space, numerous street/utility projects, Forest Restoration and the future Core Services Facility and Courthouse. |
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Expanded Options and Alternatives: | |||||||||||||||||||||||||||
Inform & Involve: The notice for a proposed changes to primary property tax was posted on the City website on April 7,2017. The "Truth in Taxation" notice was published in the Arizona Daily Sun on June 2, 2017 and June 11, 2017. Budget legal schedules were published in the June 8, 2017 and June 15, 2017 Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. A public hearing on June 20, 2017 for "Truth in Taxation", the final budget adoption and the property tax levy is open for public comment and allows citizens to provide input. The final opportunity for public input on the tax levy will be at the July 5, 2017 Council Meeting. | |||||||||||||||||||||||||||
Attachments: | Ordinance 2017-21 |
14.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance 2017-22: An ordinance of the City Council of the City of Flagstaff, amending Title 13 of the Flagstaff City Code, Engineering Designs Standards and Specifications for New Infrastructure, to provide for revised standards; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and Consideration and Adoption of Resolution 2017-22: A resolution of the City Council of the City of Flagstaff, declaring as a public record that certain document filed with the City Clerk and entitled "2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure." |
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RECOMMENDED ACTION: | |||||
At the June 20, 2017, Council Meeting
1) Read Resolution No. 2017-22 by title only 2) City Clerk reads Resolution No. 2017-22 by title only (if approved above) 3) Read Ordinance No. 2017-22 by title only for the first time 4) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) At the July 5, 2017, Council Meeting 5) Adopt Resolution No. 2017-22 6) Read Ordinance No. 2017-22 by title only for the final time 7) City Clerk reads Ordinance No. 2017-22 by title only (if approved above) 8) Adopt Ordinance No. 2017-22 |
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Executive Summary: | |||||
The intent of these Engineering Standards and Specifications is to provide information on minimum acceptable design and construction practices for new infrastructure in the City of Flagstaff. The last update to these standards was made in 2012. Since then, through regular use and enforcement of the standards, Engineering staff has identified some necessary revisions. These revisions have been proposed to correct errors and omissions, incorporate best practices, incorporate new technologies, improve the look and consistency of the standards, and provide consistency with other adopted codes and standards. A full version of the redlined revisions to the 2017 Engineering Standards and Specifications can be found on the City's website at http://www.flagstaff.az.gov/engineering titled "2017 Proposed Revisions". A hard copy is also available for review at Community Development's Engineering section at City Hall. If Council approves Resolution 2017-22, three copies of the proposed amendments entitled “2017 Amendments to Flagstaff City Code, Title 13, Engineering Design and Construction Standards and Specifications for New Infrastructure,” will be placed on file in the office of the City Clerk as a public record for public review. |
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Financial Impact: | |||||
There are no direct financial impacts as a result of these revised standards. However, by providing updated minimal acceptable design and construction practices, the Engineering Section is ensuring that the City can operate and maintain our infrastructure economically into the future. | |||||
Policy Impact: | |||||
Amends Title 13 of City of Flagstaff City Code. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics |
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Has There Been Previous Council Decision on This: | |||||
Yes, the City has previously adopted Title 13 of City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure" in Ordinance 2012-05. | |||||
Options and Alternatives: | |||||
1. The Council may choose to accept or reject any or all of the proposed amendments. 2. The Council could choose to make different amendments. 3. The Council can postpone adoption of the amendments as a public record in order to gather more information or public input. |
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Background and History: | |||||
The City of Flagstaff previously adopted Title 13 of City Code entitled "Engineering Design and Construction Standards and Specification for New Infrastructure" (later referred to as Engineering Standards) in Ordinance 2012-05. The proposed and ongoing revisions to the Engineering Standards ensures that the City continues to address and improve public safety. These Standards also ensures high performing infrastructure that improve and reduce maintenance in the future. The Engineering Design Standards and proposed revisions are a result of comprehensive review from an internal stakeholder committee which were then presented to the professional community (the Chamber of Commerce, Northern Arizona Builders Association, local civil engineers, contractors, architects, Traffic Commission, and Planning and Zoning Commission). Comments were solicited at meetings, and through the City's online community forum, with these groups and incorporated into the proposed revisions when appropriate. Upon approval of the proposed revisions, Engineering will begin another revision cycle. Staff will include the same stakeholders, and involve key community partners, as we work through this revision cycle. Staff will bring these proposed revisions to Council in approximately one to two years. |
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Key Considerations: | |||||
Below is a list of the major revisions made to the Engineering Standards - Survey Standards - Changes as a result of the IFC - Permanent Stabilization See the attached revisions summary for brief description of all of the revisions made. This attachment also provides a schedule for discussion of these revisions. |
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Community Involvement: | |||||
The community benefits economically by having public infrastructure that is designed and constructed to serve the pubic in the most efficient way possible, and that will have a minimal cost of operation and maintenance. The community also benefits from improved public safety as a result of the adoption of the proposed revisions to the Engineering Standards. | |||||
Expanded Options and Alternatives: | |||||
Inform Consult |
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Attachments: | Revisions Summary List | ||
Resolution 2017-22 | |||
Ordinance 2017-22 |
14.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-19: An ordinance to acquire approximately 112 square feet of real property located at 24 South Mikes Pike for public right of way purposes. | |||||
RECOMMENDED ACTION: | |||||
At the June 20, 2017 Council Meeting:
1) Read Ordinance No. 2017-19 by title only for the first time 2) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-19 by title only for the final time 4) City Clerk reads Ordinance No. 2017-19 by title only (if approved above) 5) Adopt Ordinance No. 2017-19 |
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Executive Summary: | |||||
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Financial Impact: | |||||
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Transportation and Other Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing muti-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council approved the Mike's Pike Water and Sewer Improvement Project on April 27, 2017 at the Special Budget Meeting. |
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Options and Alternatives: | |||||
Options: 1. Purchase the property and build a larger turning radius. or 2. Do not purchase the property and the turning radius on Mike's Pike would remain as currently constructed. |
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Background and History: | |||||
The City is reconstructing the Mike's Pike corridor surface improvements with the 2017 utility replacement project. The northeast corner of Cottage Avenue and Mike's Pike currently has a sharp angle for traffic to navigate. This makes for an awkward turning movement onto north bound Mike's Pike. the Transportation Program would like to increase that radius so it is not such a tight corner and make it safer for vehicular and pedestrian traffic. | |||||
Key Considerations: | |||||
By purchasing the right of way the turning radius would be increased making it safer for pedestrians and vehicular traffic. | |||||
Community Involvement: | |||||
Safer travel for pedestrian and vehicular traffic. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | ORD. 2017-19 | ||
Purchase Agreement | |||
Legal Descriptions | |||
Legal Description | |||
Context Map |
14.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-23: An Ordinance of the City Council of the City of Flagstaff, Amending the Flagstaff City Code, Title 15, Labor, Chapter 15-01, Minimum Wage, Section 15-01-001-0003, Minimum Wage, Section 15-01-001-0007, Civil Penalties and Remedies, and Section 15-01-001-0008, Other Legal Requirements, in furtherance of the purposes of Title 15, providing for repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
At the June 20, 2017 Council Meeting
1) Read Ordinance No. 2017-23 by title only for the first time 2) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) At the July 5, 2017 Council Meeting 3) Read Ordinance No. 2017-23 by title only for the final time 4) City Clerk reads Ordinance No. 2017-23 by title only (if approved above) 5) Adopt Ordinance No. 2017-23 |
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Executive Summary: | |||||
The proposed amendments to Title 15 (Labor) will accomplish the following:
1. Clarify the provision concerning tipped employees to make it clear that if an employer chooses to pay a tipped employee an hourly wage that is less than the minimum wage in accordance with Section 15-01-001-003(E), the employer must be able to establish that for each week, when the employee's hourly wage and retained tips are combined, the employee received no less than the minimum wage for all hours worked. This amendment makes Title 15 consistent with the state law concerning tipped employees (A.R.S. 23-263). 2. Set a standard rate of interest (10% per annum) that will be applied to payments of wages owed to employees under Title 15 when an employer fails to pay the wages required by the chapter. 3. Correct minor typos. |
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Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
These amendments will ensure consistent application and enforcement of Title 15 (Labor). | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Advance social justice in our community. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2017-23 |
14.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Approval of an Intergovernmental Agreement: related to Consolidation of University Campus and Road Projects, and Adoption of Ordinance No. 2017-20 An Ordinance of the City Council of the City of Flagstaff authorizing abandonment and conveyance of public right-of-way in a portion of Humphreys Street, alley under Drury Inn, alley under High Country Conference Center, a portion of Verde Street, and authorizing conveyance of such properties to the Arizona Board of Regents, in exchange for property of substantially equal value; providing for repeal of conflicting ordinances, severability, and establishing an effective date. (Exchange properties of substantially equal value) | |||||
RECOMMENDED ACTION: | |||||
At the June 20th Council Meeting
1) Read Ordinance No. 2017-20 by title only for the first time 2) City Clerk reads Ordinance No.2017-20 by title only (if approved above) At the July 5th Council Meeting 3) Approve Intergovernmental Agreement with Arizona Board of Regents; 4) Read Ordinance No. 2017-20 by title only for the final time 5) City Clerk reads Ordinance No. 2017-20 by title only (if approved above) 6) Adopt Ordinance No. 2017-20 |
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Executive Summary: | |||||
The proposed Intergovernmental Agreement (IGA) with Northern Arizona University (NAU) will memorialize and describe several past, present and future transactions between the parties wherein valuable consideration is, has, or will be exchanged in order to build a better community. A draft IGA is attached for review. The City Council and NAU may each propose changes to the attached draft IGA. City staff hopes to present a final IGA for adoption at the July 5, 2017 Council meeting. City Obligations: 1. City will convey to the Arizona Board of Regents (2) alleyways, a portion of Humphreys Street, and a portion of Verde Street. 2. City will pay for 50% of the improvement of a portion of Humphreys Street. 3. City will pay for costs of adding a northbound lane on Milton Road along NAU frontage north of a future CVS pharmacy, assuming City enters into a Development Agreement with CVS. 4. City will be responsible for design, construction and funding of a sandstone "Northern Arizona University" sign. 5. City is responsible for maintenance of City-owned poles and lamps along Pine Knoll Drive, and paying for the energy costs for the poles and lamps. NAU Obligations: 1. Arizona Board of Regents will convey to the City:
3. NAU will pay for the energy that serves NAU's newly installed light poles in Franklin Avenue and maintain the light poles. 4. NAU will maintain the sidewalk and landscaping in the City right-of-way of Pine Knoll Drive. |
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Financial Impact: | |||||
1. City will pay 50% of the improvement of a portion of Humphreys Street, (estimated cost to be determined). 2. City will pay for a new sandstone "Northern Arizona University" sign, (estimated cost to be determined). 3. City will exchange approximately1.4 acres of land (public rights-of-way and alleys which currently have limited City use) for approximately1.5 acres of land of substantially equal value (for widening Lone Tree Road near NAU campus). 4. City will pay for costs related to adding a northbound lane along NAU frontage on Milton Road north of a future CVS pharmacy (to relieve traffic congestion), if City enters into a Development Agreement with CVS (estimated cost to be determined, may be up to $200,000). 5. City will no longer need to pay for ongoing maintenance of those public rights-of-way being transferred to NAU. |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
TOWN & GOWN Enhance relationships between the City and institutions of higher education. TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
No. By way of background, the City entered into an IGA with NAU in 2005 related to sharing costs for construction of the High Country Conference Center. In 2010 there were discussions of drafting an amendment to the IGA to provide for several improvements to roads and/or exchanges of property. However, this amendment was not completed in the wake of the Great Recession. | |||||
Options and Alternatives: | |||||
1: Approve the IGA as will be presented on July 5, 2017 and Ordinance No. 2017-20. 2. Suggest modifications to the IGA and/or Ordinance No. 2017-20. 3. Do not approve the IGA, and do not approve Ordinance No. 2017-20. |
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Background and History: | |||||
The Normal School Addition Subdivision Plat dedicated all streets and alleys to the public. The Arizona Board of Regents (ABOR) has owned property in Block 139 and 140 of the Normal School Addition since the 1900's and acquired the remaining parcels in the 1970's and 1999 to own all of the lots in both Block 139 and 140. The Drury Inn and Conference Center were built in the early 2000's on property owned by the ABOR, however the alleys were not formally abandoned by the City. The City desires to transfer the alley to ABOR. ABOR also owns the land which is the site of the Mountain View Dormitory, however a portion of City right-of-way known as Verde Street is located under the dorm. The right-of-way was not formally abandoned prior to the construction of the dorm. The City desires to transfer the right-of-way to ABOR. The City previously abandoned Dupont Avenue to ABOR but did not retain a public utility easement. There are public utilities within this road as well as a portion of Humphreys Street, an alleyway, and a portion of Ellery Avenue. The easement will be recorded to protect the City's interests and public utilities within the right-of-way. University Drive east of Milton Road was previously abandoned to ABOR and City did not retain a public utility easement. Recording of the easement will protect the City 's interest and public utilities within this street. The University would like to own Humphreys Street to resurface and maintain the road within the University campus boundary. The City will retain an public access easement across Humphreys Street for the private property owners still residing on Humphreys Street and for emergency service vehicles. The City will also record a public utility easement prior to the transfer of the right-of-way since there are currently utilities present underground. As additional consideration for the transfer of real property and easements by ABOR, the City has agreed to pay a portion of the cost to improve Humphreys Street and has also agreed to construct a sign for the University University installed (3) light poles on Franklin Avenue. The University will be responsible for the maintenance and energy costs for the lights. Pine Knoll Drive Sidewalk-Streetlight Project was completed in the summer of 2016. University will be responsible for maintaining the sidewalks and landscaping, and the City will be responsible for maintenance of the City-owned poles and lamps and paying for the energy costs. City staff and CVS representatives have drafted a form of Development Agreement related to adding a northbound lane along NAU frontage north of a future CVS pharmacy to relieve traffic congestion; however, this is a draft and Council will need to approve any final agreement at a future public meeting. |
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Key Considerations: | |||||
Through this agreement the City will acquire real property and easements that are necessary and beneficial to protect the City's utilities and to allow for the widening of a portion of Lone Tree Road and Milton Road. | |||||
Community Involvement: | |||||
Acquisition of property rights for the future widening of Milton Rd. and Lone Tree Road. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2017-20 | ||
Overview Maps | |||
IGA |
14.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-24: An ordinance of the Flagstaff City Council authorizing the City of Flagstaff to accept 22 acres of real property and providing for the repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
At the June 20, 2017, Council Meeting
1) Read Ordinance No. 2017-24 by title only for the first time 2) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) At the July 5, 2017, Council Meeting 3) Read Ordinance No. 2017-24 by title only for the final time 4) City Clerk reads Ordinance No. 2017-24 by title only (if approved above) 5) Adopt Ordinance No. 2017-24 |
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Executive Summary: | |||||
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None |
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
ENVIRONMENTAL AND NATURAL RESOURCES Actively manage and protect all environmental and natural resources. |
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Has There Been Previous Council Decision on This: | |||||
Yes, January 6th, 2009 - Council approved the Development Agreement via Ordinance No. 2009-04. January 6, 2009 - Council approved the preliminary plat for Crestview Subdivision. April 19, 2011 - Council approved the final plat for Crestview Subdivision. |
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Options and Alternatives: | |||||
The Development Agreement was approved by a previous council, was recorded, and runs with the land. By accepting the 22 acres the City is in compliance of the Agreement. Option: Accept the 22 acres. |
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Background and History: | |||||
The 22 acres is the site of the Clay Avenue Detention Basin. This property was previously owned by the State Land Department. The City had acquired an easement from the State to construct the Clay Avenue Detention Basin. June 27, 2007, Voyager Investment Properties, LLC entered into a Certificate of Purchase with the State Land Department for 53.62 acres more or less, recorded in document number 3482790. Property transferred to Voyager Flagstaff 54 Investors, LLC, recorded in document number 3482791. 2009 the City approved a Development Agreement with Voyager Flagstaff 54 Investors, LLC and Bothhands, Inc. for the development of the property, recorded in document number 3514798. Final plat of the Crestview Subdivision was approved by Council on April 19, 2011. In 2015 the property reverted back to the State due to cancellation of the Certificate of Purchase between Voyager and the State Land Department. In October, 2016, Abbott-Rhoton Investments LLC acquired the land from the State Land Department and transferred the property to Crestview 31 LLC, recorded in document number 3769620. Crestview 31 LLC desires to develop the property according to the Development Agreement and Final Plat. |
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Key Considerations: | |||||
The Development Agreement identifies 2.97 acres of the 22 acres as resource protection, the balance is the location of the Clay Avenue Detention Basin. | |||||
Community Involvement: | |||||
City ownership of land facilitates the maintenance and management of the Clay Avenue Detention Basin and resources located on the property. | |||||
Attachments: | Ord. 2017-24 | ||
Legal Description Exhibit G | |||
Warranty Deed | |||
Legal Description Exhibit I, 2.97 Acres Resource Protection | |||
Development Agreement | |||
Map Of Exhibit G and I | |||
Map of Exhibit G |
14.G.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-25: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding Chapter 2-24, Creating a Flagstaff Citizens Transportation Tax Commission. | |||||
RECOMMENDED ACTION: | |||||
At the June 20, 2017 Council Meeting:
1) Read Ordinance No. 2017-25 by title only for the first time
2) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) At the July 5, 2017 Council Meeting: 3) Read Ordinance No. 2017-25 by title only for the final time 4) City Clerk reads Ordinance No. 2017-25 by title only (if approved above) 5) Adopt Ordinance No. 2017-25 |
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Executive Summary: | |||||
In 2000 the qualified electors of the City of Flagstaff authorized increases in the City's transaction privilege taxes for the purposes of transportation and this tax is currently scheduled to sunset on June 30, 2020. The Council is interested in exploring the possibility of placing a question on the November 2018 ballot for a renewal of the tax. Council has requested that a citizen commission be established to provide recommendations to the Council with respect to the possible renewal of the transportation tax. Based on input from the Transportation Commission, staff is proposing that the commission be made up of fifteen voting members; fourteen will be appointed by the City Council and one will be an at-large representative from the Transportation Commission. The new Citizen's Commission will meet with City staff and relevant boards or commissions to review and discuss transportation issues and/or the Regional Transportation Plan and other transportation-related policy documents. The Commission will participate in the public involvement process and provide recommendations and alternatives to the City Council no later than March 31, 2018. |
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Financial Impact: | |||||
Not applicable. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE COMMUNITY OUTREACH |
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Has There Been Previous Council Decision on This: | |||||
Yes; at the Work Session of May 30, 2017, the Council directed staff to create a Council-appointed commission to provide recommendations and feedback to the Council concerning the proposed renewal of the transportation tax at the upcoming general election in November 2018. | |||||
Attachments: | Ord. 2017-25 |
15.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Update: Office of Labor Standards and the Minimum Wage Outreach/Education Program | |||||
RECOMMENDED ACTION: | |||||
None at this time.
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EXECUTIVE SUMMARY: | |||||
The report provides a status update on the activities of the Office of Labor Standards, including an update on education and outreach activities related to Flagstaff’s new minimum wage. | |||||
INFORMATION: | |||||
BACKGROUND/HISTORY: On November 8, 2016 City of Flagstaff voters approved Proposition 414, establishing a Flagstaff minimum wage, and on November 28, 2016 the Flagstaff City Council adopted Chapter 15-01 of the City Code, through Ordinance 2016-01, formally enacting the new wage as law. Chapter 15-01, among other provisions, established an Office to implement and enforce the Chapter, and also ordered that the Office establish an education and outreach program to conduct education and outreach to employees and employers of their rights under the Chapter. The Office created and designated to implement and enforce Chapter 15-01 is the Office of Labor Standards, a division of the City Manager’s Office. |
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Attachments: | Are You Ready? | ||
Employer Poster | |||
Employer Notice to Employee | |||
Business & Employer Resource Listing | |||
Employer Fact Sheet | |||
Outreach PowerPoint | |||
6-20 Council Report | |||
Outreach Strategy - revised |
17.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Putzova to Place on a Future Agenda a Discussion on Concept Zoning. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Putzova has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
17.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to Place on a Future Agenda a Discussion about a resolution that speaks to the importance of the Antiquities Act and support with national monuments, particularly in northern Arizona. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Barotz has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |