FINAL AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of March 21, 2017; Work Session of April 11, 2017; Special Meeting (Executive Session) of May 2, 2017; and Regular Meeting of May 2, 2017. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Beautification and Public Art Commission. | ||||||||
RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring June 2020.
Make one appointment to a term expiring June 2018. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Final Plat request by Mogollon Engineering & Surveying, Inc., on behalf of Holmes/CC, L.L.C, to subdivide an existing apartment complex into 4 condominium units known as Summit Condos located at 915 W Summit Avenue with the Single-family Residential Neighborhood (R1N) zone. | ||||||||
RECOMMENDED ACTION: | |||||||||
Staff recommends approving the final plat and authorizing the Mayor to sign both the final plat and City/Subdivider Agreement when notified by the Inter-Department Staff (IDS) that all conditions have been met and documents are ready for recordation.
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B. | Consideration and Approval of the First Amendment to the Intergovernmental Agreement – An amendment to the Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County for a second Court Information Systems (IS) Specialist. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the First Amendment to the IGA between the City of Flagstaff and Coconino County.
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Ordinance 2017-14: An ordinance conveying City right of way at the intersection of Arrowhead Avenue and Route 66 to the Arizona Department of Transportation. | ||||||||
RECOMMENDED ACTION: | |||||||||
At the May 16, 2017 Council Meeting:
1) Read Ordinance No. 2017-14 by title only for the first time 2) City Clerk reads Ordinance No. 2017-14 by title only (if approved above) At the June 6, 2017 Council Meeting: 3) Read Ordinance No. 2017-14 by title only for the final time 4) City Clerk reads Ordinance No. 2017-14 by title only (if approved above) 5) Adopt Ordinance No. 2017-14 |
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B. | Consideration and Approval of Contract: With Consulting Engineering, Inc., for Water Distribution System Leak Detection Survey | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the contract with Consulting Engineering, Inc., in the amount of $61,250; and authorize the City Manager to execute the necessary documents.
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C. | Consideration and Approval of Contract: Enter into a contract with Konica Minolta for a lease purchase of the Bizhub Press C1085 in the amount of $183,185 utilizing a cooperative purchase agreement through Mohave Arizona Cooperative Purchasing. | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the contract with Konica Minolta for a lease purchase of the Bizhub Press C1085 (Bizhub Press) in the amount of $183,185, including lease costs for a digital printing press, maintenance, training, finance charges, and supplies, utilizing a cooperative purchasing contract through Mohave Arizona Cooperative Purchasing #15M-KMBS-0128.
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D. | Consideration and Adoption of Ordinance No. 2017-12 and Resolution No. 2017-17: An Ordinance and Resolution Amending the Employee Handbook of Regulations and Flagstaff City Code, by Adopting Addendum 8 to the Employee Handbook of Regulations. | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Adopt Resolution No. 2017-17
2) Read Ordinance No. 2017-12 by title only for the final time 3) City Clerk reads Ordinance No. 2017-12 by title only (if approved above) 4) Adopt Ordinance No. 2017-12 |
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E. | Consideration and Approval of Contract: Cinder Lake Landfill Geotechnical Investigation Professional Services Contract RSOQ No. 2017-48 | ||||||||
RECOMMENDED ACTION: | |||||||||
Approve the contract with Amec Foster Wheeler Environment & Infrastructure, Inc. (Amec Foster Wheeler) to provide professional consulting service for an amount not to exceed $242,570.00
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10. | PUBLIC HEARING ITEMS | ||||||||
A. | Public Hearing, Consideration and Adoption of Ordinance No. 2017-04, Resolution No. 2017-11: An ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-09, Cable, by making amendments relating to regulation of cable operators, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and a resolution of the Flagstaff City Council authorizing renewal of a Cable License Agreement with NPG Cable, LLC, doing business as Suddenlink, and establishing an effective date (cable ordinance updates, renewal of cable license agreement) | ||||||||
RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2017-04 by title only for the final time
2) City Clerk reads Ordinance No. 2017-04 by title only (if approved above) 3) Adopt Ordinance No. 2017-04 4) Read Resolution No. 2017-11 by title only 5) City Clerk reads Resolution No. 2017-11 by title only (if approved above) 6) Adopt Resolution No. 2017-11 |
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11. | REGULAR AGENDA | ||||||||
A. | Consideration and Possible Adoption of Ordinance No. 2017-15: An ordinance approving the Sale of City-Owned Property consisting of approximately 32 acre parcel located at the northwest corner of Pulliam and John Wesley Powell and identified with Assessors Parcel Number 116-61-006. | ||||||||
RECOMMENDED ACTION: | |||||||||
At the Council Meeting of May 16, 2017:
1) Read Ordinance No. 2017-15 by title only for the first time 2) City Clerk reads Ordinance No. 2017-15 by title only (if approved above) At the Council Meeting of June 6, 2017: 3) Read Ordinance No. 2017-15 by title only for the final time 4) City Clerk reads Ordinance No. 2017-15 by title only (if approved above) 5) Adopt Ordinance No. 2017-15 6) Approve Purchase and Sale Agreement with Greentree Hospitality Group |
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12. | DISCUSSION ITEMS | |||||
A. | Discussion: An ordinance adopting revisions to Title 13 of Flagstaff City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure." | |||||
13. | COUNCIL LIAISON REPORTS | |||||
14. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to Place on a Future Agenda a Discussion on a Rate Study for Potable Water. | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to Place on a Future Agenda Discussion of Minor Changes to the Building Code to Facilitate Water Conservation. | |||||
C. | Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting Consideration of a Future Resolution Urging the U.S. Congress to Pass Carbon Fee and Dividend Legislation. | |||||
15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Special Meeting (Executive Session) of March 21, 2017; Work Session of April 11, 2017; Special Meeting (Executive Session) of May 2, 2017; and Regular Meeting of May 2, 2017. | |||||
RECOMMENDED ACTION: | |||||
Amend/approve the minutes of the City Council Special Meeting (Executive Session) of March 21, 2017; Work Session of April 11, 2017; Special Meeting (Executive Session) of May 2, 2017; and Regular Meeting of May 2, 2017.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
COUNCIL GOALS: COMMUNITY OUTREACH Enhance public transparency and accessibility. |
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Attachments: | 03.21.2017.CCSMES.Minutes | ||
04.11.2017.CCWS.Minutes | |||
05.02.2017.CCSMES.Minutes | |||
05.02.2017.CCRM.Minutes |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Beautification and Public Art Commission. | |||||
RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring June 2020.
Make one appointment to a term expiring June 2018. |
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Executive Summary: | |||||
The Beautification and Public Art Commission consists of seven citizens, and recommends expenditures from the BBB beautification fund and public art portion of arts and science fund. It studies and recommends community beautification projects ranging from landscaping and irrigation, signs and billboards, buildings, streetscapes, gateways, the purchase and installation of public art projects within beautification projects, property acquisition for beautification and/or public art and neighborhood-initiated projects, to mention a few. There is currently one vacant seat available and two seats with terms expiring in June. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are six applications on file for consideration by the Council, they are as follows: George Averbeck (existing commissioner) Sharon Baudelaire (new applicant) Joel Fritzler (new applicant) David Fueger (new applicant) Jamey Hasapis (new applicant) Sue Rummel (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Vice Mayor Whelan, Mayor Evans and Councilmember Barotz. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: By appointing members at this time, the Beautification and Public Art Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | BPAC Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat request by Mogollon Engineering & Surveying, Inc., on behalf of Holmes/CC, L.L.C, to subdivide an existing apartment complex into 4 condominium units known as Summit Condos located at 915 W Summit Avenue with the Single-family Residential Neighborhood (R1N) zone. | |||||
RECOMMENDED ACTION: | |||||
Staff recommends approving the final plat and authorizing the Mayor to sign both the final plat and City/Subdivider Agreement when notified by the Inter-Department Staff (IDS) that all conditions have been met and documents are ready for recordation.
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Executive Summary: | |||||
Mogollon Engineering & Surveying, Inc., on behalf of Holmes/CC, L.L.C, has requested review and approval to subdivide an existing apartment complex into 4 condominium units known as Summit Condos. The subdivision will allow the 4 existing apartments to be sold individually. See Vicinity Map on the attached Final Plat. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
None.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals None Regional Plan Goal NH.3 - Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors. Team Flagstaff Strategic Plan Strategic Priority #3: Foster a resilient and economically prosperous city. |
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Has There Been Previous Council Decision on This: | |||||
No previous City Council decisions regarding this application or subject property has occurred. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Holmes/CC LLC is the property owner of record of approximately 0.33 acres located at 917 W Summit Avenue. The proposed final plat subdivides the subject property into 4 condominium units. The primary reason for the pursuit of a condominium over a traditional subdivision was that the existing layout of the building would not permit the individual lots to meet the minimum subdivision standards, primarily the standard wherein every lot must have frontage on to a public street. Further, Arizona Revised Statute 33-1205 states that city codes shall not prohibit a condominium form of ownership or impose any requirement on a condominium that would not otherwise be imposed on a physically identical development under a different form of ownership. As proposed, the subdivision is only a change in the ownership structure of the existing apartment complex. When the apartment complex was originally developed, it was done so in accordance with and in conformance to existing codes. The proposed change in ownership does not alter the approved design or development standards for the complex. Imposing a compliance to new development standards would be in violation of State Statute.
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Expanded Options and Alternatives: | |||||
Inform The subject property's existing zoning allows for the proposed subdivision. No public hearing or public outreach is required as part of the City Council's review of a final plat. |
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Attachments: | Context Map | ||
Application | |||
City Subdivider Agreement | |||
Final Plat |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of the First Amendment to the Intergovernmental Agreement – An amendment to the Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County for a second Court Information Systems (IS) Specialist. | |||||
RECOMMENDED ACTION: | |||||
Approve the First Amendment to the IGA between the City of Flagstaff and Coconino County.
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Executive Summary: | |||||
An IGA for one Court IS Specialist position was adopted on November 6, 2002. This Court IS Specialist is responsible for orientation for all employees in the basic desktop automation tools and provides for the day-to-day computer hardware, software and networking support issues at the Superior Court, Clerk of Superior Court, Justice Courts, and Municipal Courts throughout Coconino County. Having one Court IS Specialist is no longer sufficient to meet the growing needs of all the Courts throughout Coconino County. For us to continue to maintain technology support to courts in a timely and efficient manner, the parties are requesting approval of this First Amendment to this IGA between the City of Flagstaff and Coconino County to include a second Court IS Specialist. The addition of a second Court IS Specialist will increase customer service, better equip courts within Coconino County to address system and technology issues in a timely and efficient manner and allow attention to current and future technology related projects. |
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Financial Impact: | |||||
The second Court IS Specialist position will be funded 100% through Coconino County (including Employee Related Expenses) and there will be no financial impact to the City of Flagstaff. Included in the First Amendment is a new funding schedule. The purpose of having the second Court IS Specialist with the City of Flagstaff is to keep consistency with the job description and duties of the first Court IS Specialist as outlined in the current IGA. |
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Policy Impact: | |||||
None.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals: #1 - Invest in our employees and implement retention and attraction strategies Strategic Plan Priority: #1 - Provide exceptional service #2 - Invest in our people |
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Has There Been Previous Council Decision on This: | |||||
The City Council approved the original IGA for the Court IS Specialist position on October 15, 2002, and it was adopted by all parties on November 6, 2002. | |||||
Options and Alternatives: | |||||
Not approving the First Amendment to the IGA will mean that we would need to continue with the support of one Court IS Specialist who serves all courts throughout Coconino County and reduce future expectations based on the lack of local resources. | |||||
Background and History: | |||||
None | |||||
Key Considerations: | |||||
The approval of the First Amendment to the IGA and the hiring of the second Court IS Specialist will provide for automated system support in a timely and efficient manner. Beyond the first Court IS Specialist, the nearest support is located in Phoenix which often results in a significant delay until an issue may be resolved. The lack of resources at a local level will affect the ability to maintain service levels and technology related projects moving forward. | |||||
Community Benefits and Considerations: | |||||
None |
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Community Involvement: | |||||
None | |||||
Expanded Options and Alternatives: | |||||
Informational only | |||||
Attachments: | IT IGA First Amendment | ||
IGA-Court IS Specialist |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance 2017-14: An ordinance conveying City right of way at the intersection of Arrowhead Avenue and Route 66 to the Arizona Department of Transportation. | |||||
RECOMMENDED ACTION: | |||||
At the May 16, 2017 Council Meeting:
1) Read Ordinance No. 2017-14 by title only for the first time 2) City Clerk reads Ordinance No. 2017-14 by title only (if approved above) At the June 6, 2017 Council Meeting: 3) Read Ordinance No. 2017-14 by title only for the final time 4) City Clerk reads Ordinance No. 2017-14 by title only (if approved above) 5) Adopt Ordinance No. 2017-14 |
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Executive Summary: | |||||
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Financial Impact: | |||||
There is no financial impact to the City. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Transportation and Other Public Infrastructure -Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
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Options and Alternatives: | |||||
Donate the right of way to the Arizona Department of Transportation (ADOT). | |||||
Background and History: | |||||
Through the redesign of the intersection of Arrowhead and Route 66, it was determined that the existing ADOT signal poles required relocation and reconstruction. The existing poles were located on City right of way. Due to the current ADOT procedure, the new poles need to be located on ADOT right of way so they are able to maintain and operate the signal without needing an encroachment permit from another agency to do so. In 2013 and 2014 the City obtained the necessary right of way and the signal was constructed in 2015. The project is now complete and ADOT is requesting the City donate the right of way to the State. The City also acquired right of way for a right turn lane onto Arrowhead Avenue. This project has been completed and ADOT is now requesting the donation of the right of way. |
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Key Considerations: | |||||
By transfering the right of way to ADOT they will be maintaining the right of way and traffic signal poles on their property. | |||||
Community Involvement: | |||||
The benefit to the community is an upgraded traffic signal light pole installed at the corner of Arrowhead and Route 66 and a right turn lane onto Arrowhead Avenue.
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Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Legal Descriptions and Exhbits | ||
Special Warranty Deed | |||
Locator Map | |||
Ord. 2017-14 |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: With Consulting Engineering, Inc., for Water Distribution System Leak Detection Survey | |||||
RECOMMENDED ACTION: | |||||
Approve the contract with Consulting Engineering, Inc., in the amount of $61,250; and authorize the City Manager to execute the necessary documents.
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Executive Summary: | |||||
The City of Flagstaff Utilities Division budgets to perform about 120 miles of leak detection on its potable water system each year, as authorized by City Council. This contract will provide pressurized water pipeline leak detection and valve box cleaning and assessment services, including non-destructive, internal and external leak detection on mains from size 2-inch up to size 36-inches in diameter. In February 2017, a Request for Proposals (RFP) was advertised and the City of Flagstaff received three proposals that were responsive to the requirements set forth in the RFP. The firm Consulting Engineering, Inc. was selected to perform the service for $61,250 that is budgeted in FY17 in the following accounts 202-08-303-1052-0-4290 and 202-08-303-1054-0-4237. | |||||
Financial Impact: | |||||
This leak detection work is currently in the FY17 budget and two years of work will be completed at one time. Utilities staff submits an on-going budget for leak detection each year. $23,000 will come from 202-08-303-1052-0-4290 for leak detection and the remaining $38,250 will come from 202-08-303-1054-0-4237, maintenance for valves and hydrants. | |||||
Policy Impact: | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Leak detection supports council goals connected to water conservation and managing and protecting natural resources. | |||||
Has There Been Previous Council Decision on This: | |||||
No. This is the first contract that has come in over $50,000. This is due to staff conducting two years of leak detection in one year, as well as adding valve box condition assessment to the contract. | |||||
Options and Alternatives: | |||||
1. Approve the contract with Consulting Engineering, Inc. for the Leak Detection Survey and valve box cleaning/assessment services or, 2. Not approve the contract with Consulting Engineering, Inc. for the Leak Detection Survey and valve box cleaning/assessment and have Staff continue to only perform leak detection where leaks are suspected. |
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Background and History: | |||||
The City of Flagstaff Utilities Division budgets to perform about 120 miles of leak detection on its potable water system each year, as authorized by City Council. This contract will provide pressurized water pipeline leak detection and valve box cleaning and assessment services, including non-destructive, internal and external leak detection on mains from size 2-inch up to size 36-inches in diameter. Phases 1 & 2 are complete and covered mostly metallic pipe, whereas, phases 3 & 4 will cover mostly non-metallic pipe (PVC and AC.) Phase 4 will be initiated with this contractor once Phase 3 is complete to the satisfaction of the RFP documents. The services shall provide Utilities with work orders for detected leaks, as well as valve box cleaning and notation of the valve box condition. The contractor will utilize information in the Utilities Geographic Information System (GIS) from a computer tablet in the field. These services shall be provided while the pipeline remains in-service under full pressure. On February 5 and 12, 2017, a Request for Proposals (RFP) was advertised for professional services to conduct leak detection on approximately 120 miles of the city's water distribution system, and to complete a valve-box condition assessment of all city valves encountered while conducting the leak detecting service, in the Arizona Daily Sun, as well as posted on the Purchasing PlanetBids website on February 2, 2017. On February 28, 2017, the City of Flagstaff received three proposals that were responsive to the requirements set forth in the RFP. An evaluation committee, consisting of four city employees, independently reviewed, evaluated and scored each proposal in accordance with the evaluative criteria established in the RFP. The total resulting scores of the three proposers are as follows: Proposers Total Score Ace Pipeline 271 Consulting Engineering, Inc. 343 Matchpoint 328 Based on the numerical evaluation of the proposals received, Consulting Engineering, Inc. received the highest ranking and was selected to perform the service. |
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Key Considerations: | |||||
Utilities incur real losses from pipeline leakage and apparent losses when customer water consumption is not properly measured or billed. All water entering a distribution system can be defined as a component of either authorized consumption or water loss. The goal of a Water Utilities Water Loss Control Program is to account for 100% of water produced. Real system losses (such as system leaks on distribution mains, overflows at city tanks and leakage on service connections), metering inaccuracies, and unbilled metered or unmetered consumption collectively contribute to what's been referenced in the past as lost-and-unaccounted-for water, which is now termed in the industry as non-revenue water. Lost-and-unaccounted-for water is determined by dividing total water billed and authorized by the total water produced. The Arizona Department of Water Resources mandates cities within Active Management Areas maintain below 10% lost-and-unaccounted-for water. Flagstaff has been as high as about 12% in the last 10 years, with a low of 5% in 2016. While Flagstaff was at a low of just 5% in 2016, the calculation each year is based on numbers that are reported at various levels of accuracy or validity, making it difficult to compare each year with much certainty as to the actual reasons behind the results. Therefore, Utilities will begin to utilize the American Water Works Association's Water Loss Control Water Audit Software in FY18. This free excel-based software will help clarify and provide accountability through reliably auditing our water supplies and implementing controls to minimize system losses and non-revenue water. |
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Community Benefits and Considerations: | |||||
Community Involvement: | |||||
Water conservation is important on the utility side as well as on the customer side. It is important that the Utilities Division demonstrates its commitment to efficiency. The cost to produce and treat water is paid for through water revenues, therefore, it is in the best interest of the utility to reduce non-beneficial water losses in the system and to use our natural resources as efficiently as possible. | |||||
Expanded Options and Alternatives: | |||||
Inform. Staff will communicate with the City's Public Information Officer to notify the public that leak detection is being performed up to the customer meter, on the city's distribution system. | |||||
Attachments: | Contract |
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Enter into a contract with Konica Minolta for a lease purchase of the Bizhub Press C1085 in the amount of $183,185 utilizing a cooperative purchase agreement through Mohave Arizona Cooperative Purchasing. | |||||
RECOMMENDED ACTION: | |||||
Approve the contract with Konica Minolta for a lease purchase of the Bizhub Press C1085 (Bizhub Press) in the amount of $183,185, including lease costs for a digital printing press, maintenance, training, finance charges, and supplies, utilizing a cooperative purchasing contract through Mohave Arizona Cooperative Purchasing #15M-KMBS-0128.
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Executive Summary: | |||||
The agreement with Xerox of Flagstaff, Inc. to provide copy services to the Customer Service Copy Center (Copy Center) will terminate on June 9, 2017. Approval of this contract will allow the Copy Center to continue to operate seamlessly during this transition. The Bizhub Press is a digital high resolution color and black and white printer, which handles the large volume requests made of the Copy Center, while offering a variety of finishing needs, such as direct printing and folding which will reduce the time and manual labor for large mailings. Cooperative Purchasing Contracts between Mohave Arizona Cooperative Purchasing and its members, like the City, have been established under the Arizona procurement rules and City of Flagstaff Procurement Code Manual. |
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Financial Impact: | |||||
The total cost of equipment, maintenance and supplies are estimated at $183,183 to be paid over a 60 month period. The purchase price, as shown on the Konica Minolta C1085 quote, is $123,917, which includes equipment, maintenance, and training. The finance charge, as shown on the attached KS State Bank proposal, is 4.589% of the purchase price equating to approximately $14,466 over the 60-month term. The City will make monthly lease payments of $2,306.39 for 60 months. In addition to the lease purchase of equipment, the City will also pay a fee based on the number of prints per month. The City anticipates a monthly volume of 25,000 prints. With this level of prints, the estimated charges over the 60-month term will be $44,800. This charge will cover all parts, labor, and supplies (excluding paper), over the 60-month term. Funds are budgeted in the Copy Center FY 2017 budget and ongoing, 001-09-402-1315-1-4134. |
|||||
Policy Impact: | |||||
N/A
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Strategic priority #1: Provide exceptional service 2. Serve the public through quality internal and external customer service. 3. Foster clear and consistent communication. 4. Provide employees tools, training and support. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
On January 22, 2014, Council approved the Copy Center agreement between Xerographics of Flagstaff, Inc. (Xerox) and the City at an annual cost of approximately $95,000. As part of the agreement, Xerox supplied two of their own photocopiers within the annual fee. Over the past three years, the City has worked with Xerox, attempting to improve timeliness of equipment maintenance, services, and staffing issues. However, services have not met the obligations set forth in the contract. Therefore, the City provided a formal written letter of intent to terminate the agreement and both parties have agreed. Therefore, the agreement is terminating on June 9, 2017, at which time Xerox will remove their equipment, including both high capacity photocopiers. Volume indicates only one high speed system is required to replace the two currently in the Copy Center. The lease purchase through Mohave Educational Services Cooperative offers over a 43% discount, enabling the Copy Center to continue to produce the variety of documents in-house, without the added cost associated with outsourcing. |
|||||
Key Considerations: | |||||
When considering the lease purchase of the Bizhub Press, the required quality, performance and useful life weighed heavily in the decision to select this model. It will allow the City to obtain one unit versus two thereby reducing costs without sacrificing quality. With the termination of the Xerox Agreement and the frequent large volume copy requests, the City must find adequate equipment to meet the needs of the Copy Center. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
The community will receive documents timely, without the potential for delays due to outsourcing. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Bizhub Press C1085 Flasgstaff Configuration | ||
KS Bank Financing Agreement | |||
Quote for C1085 Pricing | |||
Mohave Contract 15M-KMBS-0128 | |||
Cooperative Purchase Contract | |||
PowerPoint |
9.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-12 and Resolution No. 2017-17: An Ordinance and Resolution Amending the Employee Handbook of Regulations and Flagstaff City Code, by Adopting Addendum 8 to the Employee Handbook of Regulations. | |||||
RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2017-17
2) Read Ordinance No. 2017-12 by title only for the final time 3) City Clerk reads Ordinance No. 2017-12 by title only (if approved above) 4) Adopt Ordinance No. 2017-12 |
|||||
Executive Summary: | |||||
In November 2016, the citizens of Arizona passed the Fair Wages and Healthy Families Act. This Act increased the minimum wage. In addition, it provided temporary employees the right to accrue “Earned Paid Sick Time.” This is a benefit to temporary employees because they currently do not accrue sick leave. Also, under the new Act, employees will receive additional benefits such as the ability to carry over Earned Paid Sick Time from year-to-year or to use the Earned Paid Sick Time for Crime Victim Leave or to respond to a Public Health Emergency at a child’s school. Below is an overview of the requirements the City must adopt to comply with the new Fair Wages and Healthy Families Act by July 1, 2017:
|
|||||
Financial Impact: | |||||
The cost of the addition of Earned Paid Sick Time for Temporary employees is indirect. The salary is already budgeted based on the number of hours the temporary employee is expected to work and the Earned Paid Sick Time would be used in lieu of regular hours worked, which does not increase the cost of the anticipated annual salary. The indirect cost would be experienced in the form of productivity. | |||||
Policy Impact: | |||||
The recommended action would amend the Employee Handbook of Regulations policies:
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
These changes will further the City's ability to attract and retain quality staff by providing all employees with Earned Paid Sick Time. The additional change to the accrual and forfeiture of Holiday Compensatory Time will allow employees a greater opportunity to accrual compensatory time for all holidays and use the Holiday Compensatory Time without forfeiting the benefit. |
|||||
Has There Been Previous Council Decision on This: | |||||
First reading of the Ordinance/Resolution occurred at the May 2, 2017, Council Meeting. | |||||
Options and Alternatives: | |||||
City Council may choose to amend recommended action prior to adoption. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Ord. 2017-12 | ||
Res. 2017-17 |
9.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Cinder Lake Landfill Geotechnical Investigation Professional Services Contract RSOQ No. 2017-48 | |||||
RECOMMENDED ACTION: | |||||
Approve the contract with Amec Foster Wheeler Environment & Infrastructure, Inc. (Amec Foster Wheeler) to provide professional consulting service for an amount not to exceed $242,570.00
|
|||||
Executive Summary: | |||||
The City sought proposals to investigate both the quantity and quality of rock located below Cell E (115 acres) of the Cinder Lake Landfill (CLL). This geotechnical investigation (Project) would be completed through a comprehensive drilling, sampling and testing pattern. The Project would drill approximately 13 holes to depths ranging from 120 to 160 feet below ground surface. Rock samples will be taken at various depths within each hole and tested to determine suitability for use as an aggregate base material according to the engineering standards established by Arizona Department of Transportation (ADOT) and the Maricopa Association of Governments (MAG). While the current approved design contains approximately 4 million cubic yards of rock and soil, a 2015 geophysical survey concluded that an additional 4 million cubic yards of rock and soil could be excavated below the design elevation. If the City pursues revised design elevations, then it will need to request a permit revision from the Arizona Department of Environmental Quality (ADEQ). |
|||||
Financial Impact: | |||||
While the current CLL closure date is projected to be 2054, proposing a revised design depth would extend the CLL operations by an additional seven (7) to ten (10) years. Additional financial benefits could also be realized through the sale of crushed rock from within Cell E. While it is difficult to project solid waste trends in forty years, the additional landfill airspace will likely be of great value to future generations. In addition, the Project will assist in determining the value of crushed aggregate for regional infrastructure projects. The City Council appropriated funds in the budget in account 211-06-165-0631-0-4433. |
|||||
Policy Impact: | |||||
No impact on current policy has been identified.
|
|||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Public Infrastructure-Deliver quality community assets. Environmental And Natural Resources-Actively manage and protect all environmental and natural resources. . |
|||||
Has There Been Previous Council Decision on This: | |||||
While there has not been a Council decision on this Project, previous geotechnical investigations have been approved by the City Council. This includes the approval of a similar drilling and sampling project in Cell D in 2013. | |||||
Options and Alternatives: | |||||
Option 1-Approve the Contract with Amec Foster Wheeler authorizing the company to drill, sample, test, and prepare reports for the Project. Option 2-Direct City staff to conduct the solicitation of bids for drilling contractors. Meanwhile, Amec Foster Wheeler would be assigned to conduct soil sampling, testing and preparation of reports. Option 3-Reject the contract. |
|||||
Background and History: | |||||
The Cinder Lake Landfill Solid Waste Facility Plan acts as the guiding construction document, with approved excavation depths in Cell E as shown in Appendix A (115 Acres). The depths established by the engineer of record were based on marginally rippable (extractable) rock as determined by previous soil boring logs. The engineer of record assumed that when it became time to excavate to the design elevations, the City’s only desirable method of excavation would be to rip the soil and rock with bulldozers with minimal blasting. In the summer of 2011, sonic drilling was performed in conjunction with the United States Geological Survey (USGS) to study subsurface conditions within the Cinder Lake basin. The mission of the project was to determine the quantity of soil and rock below the entire Cinder Lake Basin. Upon examination of the rock samples, Staff concluded that the basin potentially contained favorable sources of basalt which could possibly meet specifications as an aggregate base course. Staff compared the previous geotechnical reports with the new samples and determined that additional drilling and sampling of rock in the landfill footprint was justified. In 2013, samples of rock and soil were extracted from Cell D (33 acres) to further assess the viability of subsurface rock for use as an aggregate to meet the standards of ADOT and MAG. Results proved favorable and staff concluded that approximately 1.3 million cubic yards of rock would be available within in Cell D. In addition, revising the excavation below the existing depths could extend the life of the landfill by an additional four years. Staff further recommended additional investigation was warranted in Cell E. In 2015, the City contracted with Amec Foster Wheeler to conduct a geophysical survey (seismic refraction). The scope of the project involved identifying changes in strata densities below Cell E. The results from the survey indicate sizable quantities (approximately 4 million cubic yards) of rock exist below the existing design elevation. While the geophysical survey provided a snapshot of the changes in densities, the confidence in the data would be better qualified if actual rock samples are collected and tested for their engineering properties (strength, resistance to wear, absorption, et. al.). The City's Purchasing Section issued a Request for Statement of Qualifications (RSOQ) on February 16, 2017, to competitively select a professional consulting team. On March 21, 2017, four (4) Statement of Qualifications (SOQ's) were received. An initial review of all four SOQ's to determine responsiveness to the requirements presented in the RSOQ was completed by the Senior Procurement Specialist assigned. All four (4) responses were deemed responsive and were distributed to the evaluation committee for review. The evaluation committee consisted of five (5) people; four (4) City Staff and one (1) licensed general contractor. The evaluation committee independently reviewed, evaluated and scored each submittal in accordance with the evaluative criteria established in the RSOQ. The total resulting scores of the four submittals are as follows: Firm Total Score Amec Foster Wheeler 480 Geosyntec 425 Speedie & Associates 386 Four Corners Environmental 361 Based on the numerical evaluation of the submittals received, Amec Foster Wheeler received the highest ranking. Immediately following the selection, Amec Foster Wheeler was asked to provide a scope of work and fee proposal. After review and discussions between the City and Amec Foster Wheeler, a not to exceed fee of $242,570.00 was agreed upon. |
|||||
Key Considerations: | |||||
According to the current approved design, Staff has calculated approximately 4 million cubic yards of soil and rock remain within Cell E. However, the 2015 geophysical survey concluded that the CLL could be excavated to a deeper elevation, and an additional 4 million cubic yards of soil and rock could be available. This Project will help to confirm not only the additional landfill airspace to be gained, but it will also help to qualify the quality and market value of the rock within Cell E. It will take two (2) to three (3) weeks from Notice To Proceed to mobilize. During this period, Amec Foster Wheeler will be developing a safety plan, getting Arizona Department of Water Resources permits for the borings, and scheduling logistics. Drilling and sampling will take eight (8) to ten (10) weeks. Testing will be conducted at Amec Foster Wheeler's geotechnical lab in Phoenix, and is likely to take an additional two (2) weeks to complete. In the meantime, Amec Foster Wheeler will be preparing the draft report for review, and an additional two (2) weeks will be needed to complete the draft report. Staff anticipates that the total project time will be fourteen (14) to seventeen (17) weeks. Approximately 1,000 gallons of non-potable water will be used daily for this work. Should the results of the Project prove favorable, and the City Council decides in favor of excavating deeper than the approved design elevations, then a revised excavation plan will need to be submitted to the ADEQ. |
|||||
Community Benefits and Considerations: | |||||
This Project will assist Staff to better determine the volume of sub-surface soil and rock available on-site. While the soil can be used as a viable means of covering trash, rock is not of great desire for the landfill operation. However, there are potential financial benefits to be gained in realizing the rock as a resource for future infrastructure projects within the City. | |||||
Community Involvement: | |||||
The current closure year for the CLL is 2054. Expanding the CLL to a deeper elevation will provide the benefit of continuing to maintain affordable solid waste services for the community and the region for an additional seven (7) to ten (10) years. | |||||
Expanded Options and Alternatives: | |||||
Inform Consult Involve Collaborate |
|||||
Attachments: | Diagram of Drilling Locations | ||
Geotechnical Presentation | |||
Contract |
10.A.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Public Hearing, Consideration and Adoption of Ordinance No. 2017-04, Resolution No. 2017-11: An ordinance of the Flagstaff City Council amending the Flagstaff City Code, Title 3, Business Regulations, Chapter 3-09, Cable, by making amendments relating to regulation of cable operators, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date; and a resolution of the Flagstaff City Council authorizing renewal of a Cable License Agreement with NPG Cable, LLC, doing business as Suddenlink, and establishing an effective date (cable ordinance updates, renewal of cable license agreement) | |||||
RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2017-04 by title only for the final time
2) City Clerk reads Ordinance No. 2017-04 by title only (if approved above) 3) Adopt Ordinance No. 2017-04 4) Read Resolution No. 2017-11 by title only 5) City Clerk reads Resolution No. 2017-11 by title only (if approved above) 6) Adopt Resolution No. 2017-11 |
|||||
Executive Summary: | |||||
The City has a Cable License Agreement with NPG Cable, LLC doing business as Suddenlink ("NPG"). NPG has been providing cable services to the Flagstaff community since 1995. The current license was issued in 2007, was set to expire December 31, 2016, and has been renewed on an interim basis through August 31, 2017. NPG is seeking to renew the license for at least a 10 year term. The license allows NPG to construct, install, operate and maintain a cable services system in City rights-of-way. Also by virtue of federal and/or state laws, NPG may use the same system to provide internet and telecommunications services without an additional license. NPG pays the City an annual license fee of 5% of gross revenues from cable services as consideration for use of City rights-of-way. City staff recommends that the City approve a renewal license with NPG for at least a ten (10) year term. |
|||||
Financial Impact: | |||||
NPG pays the City an annual license fee of 5% of gross revenues from cable services in the Flagstaff community. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals 2017-2019: TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets... Team Flagstaff Strategic Plan 2017: Strategic Priority #3: Foster a resilient and economically prosperous city 2. Deliver outstanding service through a healthy environment, resources and infrastructure. Regional Plan: Policy ED 3.9 Develop infrastructure so that the community has access to high-speed internet and telecommunications. |
|||||
Has There Been Previous Council Decision on This: | |||||
1995: City issued cable license agreement to NPG 2007: City approved renewal license with NPG through December 31, 2016 December 2016: City approved interim renewal license (first) through April 30, 2017 March 2017: City approved interim renewal license (second) through August 31, 2017 March 2017: City Council Work Session related to proposed cable ordinance and renewal license April 2017: City Council Regular Meeting; public hearing held (and continued to May 16) and first reading of the ordinance. |
|||||
Options and Alternatives: | |||||
Ordinance No. 2017-04: 1. Approve 2. Approve with amendments other than those proposed 3. Do not approve. Some of the proposed amendments are required to conform to state law, e.g. definition of gross revenues. Resolution No. 2017-11: 1. Approve 2. Approve with different terms and conditions of Cable License Agreement 3. Do not approve (not recommended because of operational uncertainty, loss of fees, legal risk) Some of the proposed terms and conditions are required to conform to state law, e.g. definition of gross revenues, wifi radio and microcell equipment. |
|||||
Background and History: | |||||
The proposed draft ordinance, resolution, and renewal cable license agreement will be included in the final agenda packet for the April 4, 2017 Council Meeting. City staff is seeking Council direction at the March 28, 2017 Council Work Session related to possible code changes, and possible changes in the terms and conditions the cable license agreement upon renewal. Most of the possible changes are identified in the Cable Licensing 101 document (attached). | |||||
Key Considerations: | |||||
Suddenlink has the qualifications, finances, and equipment to operate a cable system in the City. | |||||
Community Involvement: | |||||
Suddenlink plays an important role in the community providing entertainment and communications. | |||||
Expanded Options and Alternatives: | |||||
Community input as to the proposed renewal license agreement is sought at the public hearing on April 4, 2017. Notice of the public hearing was posted on the City website and advertised in the local newspaper. | |||||
Attachments: | 2007 Cable License | ||
Cable Licensing 101 | |||
Channel Lineup in April | |||
Line Extension | |||
Ord. 2017-04 | |||
Res. 2017-11 | |||
Agreement.05162017Hearing | |||
Council Points |
11.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Possible Adoption of Ordinance No. 2017-15: An ordinance approving the Sale of City-Owned Property consisting of approximately 32 acre parcel located at the northwest corner of Pulliam and John Wesley Powell and identified with Assessors Parcel Number 116-61-006. | |||||
RECOMMENDED ACTION: | |||||
At the Council Meeting of May 16, 2017:
1) Read Ordinance No. 2017-15 by title only for the first time 2) City Clerk reads Ordinance No. 2017-15 by title only (if approved above) At the Council Meeting of June 6, 2017: 3) Read Ordinance No. 2017-15 by title only for the final time 4) City Clerk reads Ordinance No. 2017-15 by title only (if approved above) 5) Adopt Ordinance No. 2017-15 6) Approve Purchase and Sale Agreement with Greentree Hospitality Group |
|||||
Executive Summary: | |||||
The City released a Request for Proposals for the 32-acre parcel and there was one Proposer, Greentree Hospitality Group, Inc. Their proposal was submitted for the purchase of the entire parcel, but in a two-phase take down under one purchase and sale agreement. Total purchase price is $5,576,725 broken out as follows: The first phase is for 12.515 acres with a total price of $2,316,900 or $4.25 per square foot. The second phase is 19.491 acres at $3.84 per square foot for a total price of $3,259,825. The City released the Request for Proposals for economic development purposes and not strictly for the monetary benefit. The first phase will be constructing a 120 room hotel with a restaurant and event space. More importantly, a 15,000 square foot office space is planned which will house the Greentree Hospitality Group's corporate headquarters as they expand into US markets.
|
|||||
Financial Impact: | |||||
The purchase of the property will provide $5,576,725 towards funding airport infrastructure and upgrades. Additionally, it will initiate job growth through a new hotel, restaurant, office space, and Greentree's corporate headquarters. More indirect benefits will be discussed in Expanded Financial Considerations below. | |||||
Policy Impact: | |||||
There is no direct policy impact. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Economic Development - Grow and strengthen a more equitable and resilient economy. | |||||
Has There Been Previous Council Decision on This: | |||||
There have not been previous decisions on this parcel. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City has various parcels near the airport that are available for sale or lease for development. These parcels were released by the Federal Aviation Administration (FAA) towards that end with the funding reserved to benefit the airport. The majority of those parcels are zoned Research and Development. The parcel under consideration is the largest of the parcels and the only one zoned Highway Commercial. The City released a Request for Proposals, and Greentree was the sole proposer. Their current proposal is for the purchase of the entire 32 acres, with the purchase occurring in two phases. The purchase of the second phase is required to be no earlier than six months and no later than five days before the first anniversary of the transfer of title to Phase I. A deposit for Phase II of $162,991.25 (5% of the price) is required within 90 days of the opening of escrow. The proposal, which was evaluated and scored by a seven member evaluation committee, was based on various criteria including price, 120 room hotel, a restaurant, event space, and 15,000 square feet of office space. As part of their proposal, Greentree has committed to using part, or potentially all, of the office space for their corporate headquarters at some time in the future. City staff's primary focus in negotiating the Purchase and Sale Agreement was securing corporate jobs. The added benefits to the airport would be having a hotel in close proximity, the generation of sales tax, and energizing of the area. It is hoped this will also increase enplanements for the airport as the corporate offices grow and utilize their transportation services. Greentree's commitment to develop, as required by the contract, has a 15 year term as well as a requirement to increase jobs. Their initial proposal was originally for 100 corporate jobs with 40 hotel jobs. However, concerns about the requirement and macro-economic influences led to a commitment in the Purchase and Sale Agreement for 30 hotel jobs and 10 corporate headquarters jobs at construction completion increasing to 40 hotel jobs and 50 corporate jobs by year six. It is hoped they will still achieve the 100 jobs originally proposed. Additionally, language in the Purchase and Sale Agreement provides for economic factors, outside of Greentree's control, to be taken into consideration as the jobs schedule is enforced. To ensure the office space is used for corporate offices, and not just as leasable space, the Purchase and Sale Agreement allows the City Manager to prohibit leasing of the space if the jobs commitments are not being met. Greentree has partnered with Kinney Construction Services for the development in the design and construction and will be fully subject to City Code. They also have a partnership in place with Northern Arizona University's Hotel and Restaurant Management School and the University's President has provided them a letter of support. |
|||||
Key Considerations: | |||||
|
|||||
Community Benefits and Considerations: | |||||
As mentioned earlier, the final purchase price is $5,576,725 which is $4.00 per square foot for the property. The first phase is $4.25 per square foot and the final phase is $3.84. These funds will be reinvested into the airport, as required under the Federal Aviation Administration's Grant Assurances. Greentree has stated that the phase I development of the project will be a $15,000,000 investment which will generate construction sales tax. Additionally, placing the 32 acres on the private tax rolls with significant commercial value added will also increase the property taxes received. It is also anticipated that the hotel and restaurant will generate significant transaction privilege tax which will include Bed, Board and Beverage revenues. 140 jobs, from hotel to corporate offices, has the potential to generate a $6,000,000 annual payroll which will benefit the economy both directly and indirectly. |
|||||
Community Involvement: | |||||
Generates funds for the airport Additional activation of the Airpark area Economic benefits outlined above Continued partnership with Northern Arizona University |
|||||
Expanded Options and Alternatives: | |||||
There has been discussion with the Airport Commission which was supportive of the potential use and the Request For Proposals. | |||||
Attachments: | Greentree Powerpoint | ||
Ord. 2017-15 | |||
Draft Purchase Agreement |
12.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Discussion: An ordinance adopting revisions to Title 13 of Flagstaff City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure." | |||||
RECOMMENDED ACTION: | |||||
Staff will provide an overview of the proposed revisions and ask Council to provide initial feedback on the proposed revisions, concerns with any revisions, and any sections the Council would like to review and discuss in more detail. | |||||
EXECUTIVE SUMMARY: | |||||
The intent of these Engineering Standards and Specification is to provide information on minimum acceptable design and construction practices for new infrastructure in the City of Flagstaff. The last update to these standards was made in 2012. Since then, through regular use and enforcement of the standards, Engineering staff has identified some necessary revisions. These revisions have been proposed to correct errors and omissions, incorporate best practices, incorporate new technologies, improve the look and consistency of the standards, and provide consistency with other adopted codes and standards. Proposed Schedule for Discussion and Adoption (Rescheduled Dates): 05/09 Council Meeting: Discuss Chapters 1-9 05/16 Work Session: Discuss revisions to section concerning Traffic Impact Analysis (TIA) 06/06 Council Meeting: Discuss Chapters 10-23 06/20 Council Meeting: Finalize any discussions and read Ordinance for the first time 07/05 Council Meeting: Read Ordinance by title only for the final time/adopt Ordinance |
|||||
INFORMATION: | |||||
Background/History: The City of Flagstaff has previously adopted Title 13 of City Code entitled "Engineering Design and Construction Standards and Specification for New Infrastructure" (later referred to as Engineering Standards) in Ordinance 2012-05. The proposed and ongoing revisions to the Engineering Standards ensures that the City continues to address and improve public safety. These Standards also ensures high performing infrastructure that improve and reduce maintenance in the future. The Engineering Design Standards and proposed revisions are a result of comprehensive review from an internal stakeholder committee which were then presented to the professional community (the Chamber of Commerce, Northern Arizona Builders Association, local civil engineers, contractors, architects, Traffic Commission, and Planning and Zoning Commission). Comments were solicited at meetings, and through the City's online community forum, with these groups and incorporated into the proposed revisions when appropriate. The proposed revisions have been available on the City’s website for the last eight months and updated as additional revisions have been made. The updated revisions to the City’s Engineering Standards can be found at http://www.flagstaff.az.gov/DocumentCenter/View/50249. Upon approval of the proposed revisions, Engineering will begin another revision cycle. Staff will include the same stakeholders, and involve key community partners, as we work through this revision cycle. Staff will bring these proposed revisions to Council in approximately one to two years. Key Considerations: Below is a list of the major revisions made to the Engineering Standards - Survey Standards - TIA Standards - Changes as a result of the IFC - Permanent Stabilization See the attached revisions summary for brief description of all of the revisions made. This attachment also provides a schedule for discussion of these revisions. Community Benefits and Considerations: The community benefits economically by having public infrastructure that is designed and constructed to serve the pubic in the most efficient way possible, and that will have a minimal cost of operation and maintenance. The community also benefits from improved public safety as a result of the adoption of the proposed revisions to the Engineering Standards. Options and Alternatives: 1. The Council may choose to accept or reject any or all of the proposed amendments. 2. The Council could choose to make different amendments. 3. The Council can postpone adoption of the Standards as a public record in order to gather more information or public input. |
|||||
Attachments: | TIA Proposed Code Revisions | ||
TIA Manual | |||
TIA Presentation |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Barotz to Place on a Future Agenda a Discussion on a Rate Study for Potable Water. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Barotz has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
14.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to Place on a Future Agenda Discussion of Minor Changes to the Building Code to Facilitate Water Conservation. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember McCarthy has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
14.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A Citizens' Petition Requesting Consideration of a Future Resolution Urging the U.S. Congress to Pass Carbon Fee and Dividend Legislation. | |||||
RECOMMENDED ACTION: | |||||
Council direction
|
|||||
EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Manager's Office on April 24, 2017, requesting that the Council consider a resolution urging the U.S. Congress to pass Carbon Fee and Dividend Legislation. | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. Failure to give such direction shall constitute "action" for the purposes of this section. | |||||
Attachments: | Petition |