WORK SESSION AGENDA
** A M E N D E D **
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | Roll Call
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4. | Preliminary Review of Draft Agenda for the May 16, 2017, City Council Meeting.*
* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.
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5. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. |
2017 Wildfire Awareness/Preparedness Briefing
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7. | Discussion: Street Lighting to Enhance Dark Skies (SLEDS) Status Update | ||||||||
8. | Discussion and Direction: An ordinance adopting revisions to Title 13 of Flagstaff City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure." | ||||||||
9. | Discussion and Direction: Updating the name of the Commission on Disability Awareness. | ||||||||
10. | Discussion and Direction: Possible development incentive in the amount of $2,500,000 to assist with the relocation of Soliere Avenue to support Vintage Partners, LLC's commercial development at I-40 and Country Club. | ||||||||
11. | Discussion and Possible Direction: Current Issues Before the Arizona Legislature, Federal Issues and Administrative Items Before State Agencies. | ||||||||
12. | Review of Draft Agenda Items for the May 16, 2017, City Council Meeting.*
* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.
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13. | Public Participation | ||||||||
14. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests. |
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15. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
2017 Wildfire Awareness/Preparedness Briefing | |||||
RECOMMENDED ACTION: | |||||
Information only
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EXECUTIVE SUMMARY: | |||||
The annual Wildfire briefing will present information on current/forecast conditions, staffing, and resource availability, and actions underway/planned to prepare for and respond to wildfires this summer in the greater Flagstaff area. Presenters will include City of Flagstaff (Fire and Police), Coconino County (Emergency Management), and US Forest Service (Coconino National Forest). |
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INFORMATION: | |||||
Annual Wildfire season awareness and preparation is a year-round event involving many participants and partners. It is a Systems-based approach, involving Prevention, Preparedness, Hazard Mitigation, Suppression, and Recovery. The attached ppt program summarizes the plans, projects, jurisdictions, and staffing engaged in the effort, both within the City and with our adjacent partners. | |||||
Attachments: | 2017 Wildfire Breif |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion: Street Lighting to Enhance Dark Skies (SLEDS) Status Update | |||||
RECOMMENDED ACTION: | |||||
This is a Project Update discussion item, no action is requested or required.
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EXECUTIVE SUMMARY: | |||||
The SLEDS Project’s primary objective is to find a solution to Flagstaff’s current street lighting predicament while balancing dark skies, safety and maintenance/cost effectiveness objectives. The SLEDS Project is the result of several years of discussions between the City and the local observatories (USNOFS and Lowell Observatory) that started in May 2012. At that time, the City found itself in a lighting predicament as Low Pressure Sodium (LPS), the preferred lighting source since 1989, was becoming increasingly more expensive to purchase, quality replacement parts were becoming more difficult to acquire and we were experiencing structural failures of the pole/mast arm connection due to the size and weight of the LPS fixture, especially in wind prone areas. In June 2015, Council approved an Inter-Governmental Agreement (IGA) with ADOT to secure funding for the SLEDS Project. This was in the form of $100K (FY16) to hire a Consultant Team (ultimately Monrad Engineering), $200K (FY16) for test fixtures to support the Consultant Team’s work, and $256K (FY18) for the first phase of lighting replacements, all of the funding coming from the Flagstaff Metropolitan Planning Organization’s (FMPO) Surface Transportation Program (STP). The June 2015 Staff Summary Report concluded with “This SLEDS Project is an opportunity for Flagstaff to demonstrate to other municipalities an innovative lighting solution for dark sky preservation with Light Emitting Diode (LED) technology that achieves municipal objectives for safety and cost effectiveness and astronomical objectives for maintaining dark skies.” That description is, of course, a partial and generalized list of priorities that the SLEDS Team is balancing. The subsequent Request for Proposals (RFP) utilized to procure the best qualified Consultant Team has similar language to the Staff Summary Report: “The City seeks cost effective replacement technologies that (1) maintain or approximate current lighting levels and (2) do not adversely impact the City’s dark sky natural resource or the missions of the Lowell Observatory and the U.S. Naval Observatory. In consideration of cost effectiveness, the City seeks to utilize existing light pole infrastructure." "Measures of Effectiveness may include:
PROJECT UPDATE: The SLEDS Team has worked through several tasks to date:
SLEDS Project items that are currently in progress:
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INFORMATION: | |||||
COUNCIL GOALS: TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. ENVIRONMENTAL AND NATURAL RESOURCES Actively manage and protect all environmental and natural resources. REGIONAL PLAN: Goal T.2. Improve transportation safety and efficiency for all modes. Policy T.3.6. Seek to minimize the noise, vibration, dust, and light impacts of transportation projects on nearby land uses.
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Attachments: | SLEDS RFP | ||
SLEDS Test Area Map | |||
PowerPoint |
8.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Discussion and Direction: An ordinance adopting revisions to Title 13 of Flagstaff City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure." | |||||
RECOMMENDED ACTION: | |||||
Staff will provide an overview of the proposed revisions and ask Council to provide initial feedback on the proposed revisions, concerns with any revisions, and any sections the Council would like to review and discuss in more detail.
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EXECUTIVE SUMMARY: | |||||
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INFORMATION: | |||||
Background/History: The City of Flagstaff previously adopted Title 13 of City Code entitled "Engineering Design and Construction Standards and Specification for New Infrastructure" (later referred to as Engineering Standards) in Ordinance 2012-05. The proposed and ongoing revisions to the Engineering Standards ensures that the City continues to address and improve public safety. These Standards also ensure high performing infrastructure that will improve and reduce maintenance in the future. The Engineering Standards and proposed revisions are the result of a comprehensive review from an internal stakeholder committee, which were then presented to the professional community (the Chamber of Commerce, Northern Arizona Builders Association, local civil engineers, contractors, architects, Traffic Commission, and Planning and Zoning Commission). Comments were solicited at these meetings and through the City's online community forum and subsequently incorporated into the proposed revisions when appropriate. The proposed revisions have been available on the City’s website for the last eight months and updated as additional revisions have been made. The updated revisions to the City’s Engineering Standards can be found at http://www.flagstaff.az.gov/DocumentCenter/View/50249. Upon approval of the proposed revisions, Engineering will begin another revision cycle. Staff will include the same stakeholders, and involve key community partners, as we work through this revision cycle. Staff will bring these proposed revisions to Council in approximately one to two years. Key Considerations: Below is a list of the major revisions made to the Engineering Standards - Survey Standards - TIA Standards - Changes as a result of the International Fire Code - Permanent Stabilization See the attached revisions summary for brief description of all of the revisions made. This attachment also provides a schedule for discussion of these revisions. Community Benefits and Considerations: The community benefits economically by having public infrastructure that is designed and constructed to serve the public in the most efficient way possible, and that will have a minimal cost of operation and maintenance. The community also benefits from improved public safety as a result of the adoption of the proposed revisions to the Engineering Standards. Options and Alternatives: 1. The Council may choose to accept or reject any or all of the proposed amendments. 2. The Council could choose to make different amendments. 3. The Council can postpone adoption of the Standards as a public record in order to gather more information or public input. |
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Attachments: | Summary of Revisions |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Direction: Updating the name of the Commission on Disability Awareness. | |||||
RECOMMENDED ACTION: | |||||
City Council will discuss the name of the Commission on Disability Awareness including feedback from the Commission Chair and members.
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EXECUTIVE SUMMARY: | |||||
The City Council will discuss the renaming of the Commission on Disability Awareness to emphasize ability and not disability. The discussion will also include the consideration of expanding the Commission's role to something more than creating awareness. The Commission is established by City Code, so code amendments may be needed to effectuate changes. | |||||
INFORMATION: | |||||
The Commission on Disability Awareness consists of seven citizens and serves the disabled community in Flagstaff. The Commission's goals are to expand education opportunities; improve access to housing, buildings and transportation; have greater participation in recreational, social and cultural activities; encourage greater opportunity for employment and expand and strengthen rehabilitative programs and facilities. The current members are: Monica Attridge Christina Leland Suzanne Motsinger Kevin Parkes Russell Randall Michael Sanderfer Kaitlyn Verfuerth, Commission Chair The term "disability" is a defined term used in the Americans with Disabilities Act ("ADA"), a federal law. However, the Commission on Disability Awareness is separate and apart from the ADA, and the City may define the name and scope of the Commission. |
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Attachments: | City Code re DAC |
10.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Direction: Possible development incentive in the amount of $2,500,000 to assist with the relocation of Soliere Avenue to support Vintage Partners, LLC's commercial development at I-40 and Country Club. | |||||
RECOMMENDED ACTION: | |||||
Provide direction to staff regarding a potential Development Incentive Agreement with Vintage Partners, LLC, including Council's interest in entering the agreement and, if so, guidance on what to seek in the agreement. | |||||
EXECUTIVE SUMMARY: | |||||
Council received a presentation on Vintage's request for a development tax incentive in September of 2016. The incentive would use a portion (less than 50%) of the transaction privilege tax (TPT) generated by the development to reimburse the developer for costs associated with the relocation and improvement of Soliere Avenue up to $2,500,000. Staff, based on Council direction, ordered a third-party analysis of the potential incentive and has used that and other information to better understand the implications of the incentive. That analysis shows that the City can anticipate recapturing more tax revenue than the amount of the incentive within 15 years. | |||||
INFORMATION: | |||||
There has been City participation in economic development activities in a number of areas of town supporting a number of businesses and/or districts. This incentive agreement would make possible the development of a grocery store and other commercial activities in currently undevelopable land along Soliere Avenue which can provide services to the area south of I-40. The City's analysis (referenced above) acknowledges there will be cannibalization, but also shows that the City will gain more than $2,500,000 in new tax revenue within the first 15 years regardless of the level of cannibalization. |
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Attachments: | Vintage Powerpoint Presentation |