Agenda

WORK SESSION AGENDA

CITY COUNCIL WORK SESSION
TUESDAY
APRIL 11, 2017

COCONINO COUNTY BOARD OF SUPERVISORS
CHAMBERS - 219 EAST CHERRY AVENUE
6:00 P.M.

Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

Pledge of Allegiance and Mission Statement

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

Roll Call

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

Preliminary Review of Draft Agenda for the April 18, 2017 City Council Meeting.*

* Public comment on draft agenda items may be taken under “Review of Draft Agenda Items” later in the meeting, at the discretion of the Mayor. Citizens wishing to speak on agenda items not specifically called out by the City Council for discussion under the second Review section may submit a speaker card for their items of interest to the recording clerk.

Public Participation

Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

Presentation: 2017 National Travel and Tourism Week

Discussion: An ordinance adopting amendments to Title 13 of Flagstaff City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure."

Discussion and Possible Direction: Current Issues Before the Arizona Legislature, Federal Issues and Administrative Items Before State Agencies.

Review of Draft Agenda Items for the April 18, 2017 City Council Meeting.*

* Public comment on draft agenda items will be taken at this time, at the discretion of the Mayor.

10.

Public Participation

11.

Informational Items To/From Mayor, Council, and City Manager; future agenda item requests.

12.

Adjournment

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                     , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2017.

_________________________________________
Elizabeth A. Burke, MMC, City Clerk

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:	The Honorable Mayor and Council
From:	Trace Ward, CVB Director
Date:	03/15/2017
Meeting Date:	04/11/2017


TITLE:
Presentation: 2017 National Travel and Tourism Week
DESIRED OUTCOME:
Provide information on the importance of National Travel and Tourism Week and the Convention and Visitors Bureau's (CVB) local efforts to support this messaging. National Travel and Tourism Week is May 7 - 13, 2017.
EXECUTIVE SUMMARY:
National Travel and Tourism Week was established by a congressional resolution in 1983, this week of events serves to champion the power of this industry. Travel and tourism professionals from across the nation work throughout the week to promote the impactful contributions their travel markets and organizations make to the U.S. economy. Flagstaff's economic impact from visitation is a significant driver as it supports an estimated 8,000 jobs and delivers 500 million dollars to the local economy. The CVB will be uplifting this message through our creative services and marketing via local print and owned digital platforms as well as partnering with our industry stakeholders.
INFORMATION:
ECONOMIC DEVELOPMENT Grow and strengthen a more equitable and resilient economy. COMMUNITY OUTREACH Enhance public transparency and accessibility.

Attachments:

PowerPoint

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:	The Honorable Mayor and Council
From:
Co-Submitter:	Rick Barrett
Date:	03/29/2017
Meeting Date:	04/11/2017


TITLE
Discussion: An ordinance adopting amendments to Title 13 of Flagstaff City Code entitled "Engineering Design and Construction Standards and Specifications for New Infrastructure."
RECOMMENDED ACTION:
Staff will provide an overview of the proposed revisions and ask Council to provide initial feedback on the proposed revisions, concerns with any revisions, and any sections the Council would like to review and discuss in more detail.
EXECUTIVE SUMMARY:
The intent of the Engineering Standards is to provide information on minimum acceptable design and construction practices for infrastructure in the City of Flagstaff. The last update to these standards was made in 2012. Since then, through regular use, enforcement of the standards and working with our maintenance Departments, City Engineering staff have identified some necessary revisions. These revisions have been proposed to correct errors and omissions, incorporate best practices for safety and long term maintenance considerations, incorporate new technologies, improve the look and consistency of the standards, and provide consistency with other adopted codes and standards. Proposed Schedule for Discussion and Adoption: 04/11 Work Session: Council will provide initial comments to staff regarding proposed revisions 05/02 Council Meeting: Discuss Chapters 1-9 05/09 Work Session: Discuss revisions to section concerning Traffic Impact Analysis (TIA) 05/16 Council Meeting: Discuss Chapters 10-23 06/06 Council Meeting: Finalize any discussions and read Ordinance for the first time 06/20 Council Meeting: Read Ordinance by title only for the final time/adopt Ordinance
INFORMATION:
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics BACKGROUND/HISTORY: The City of Flagstaff has previously adopted Title 13 of City Code entitled "Engineering Design and Construction Standards and Specification for New Infrastructure" (later referred to as Engineering Standards) in Ordinance 2012-05. The proposed and ongoing revisions to the Engineering Standards ensures that the City continues to address and improve public safety. These Standards also ensures high performing infrastructure that improve and reduce maintenance in the future. The Engineering Standards and proposed revisions are a result of comprehensive review from an internal stakeholder committee which were then presented to the professional community (the Northern Arizona Builders Association, local civil engineers, contractors, architects, Traffic Commission, and Planning and Zoning Commission). Comments were solicited at meetings, and through the City's online community forum, with these groups and incorporated into the proposed revisions when appropriate. Upon approval of the proposed revisions, Engineering will begin another revision cycle. Staff will include the same stakeholders, and involve key community partners, as we work through this revision cycle. Staff will bring these proposed revisions to Council in approximately one to two years. KEY CONSIDERATIONS: Below is a list of the major revisions made to the Engineering Standards - Survey Standards - Traffic Impact Analysis Standards - Changes as a result of the International Fire Code - Permanent Stabilization / Erosion Control See the attached revisions summary for brief description of all of the revisions made. This attachment also provides a schedule for discussion of these revisions. COMMUNITY BENEFITS AND CONSIDERATIONS: The community benefits economically by having public infrastructure that is designed and constructed to serve the pubic in the most efficient way possible, and that will have a minimal cost of operation and maintenance. The community also benefits from improved public safety as a result of the adoption of the proposed revisions to the Engineering Standards.

Attachments:

Standards Summary