DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | |||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS | |||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Open Spaces Commission. | |||||||
RECOMMENDED ACTION: | ||||||||
Make two appointments to terms expiring April 2020.
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8. | LIQUOR LICENSES PUBLIC HEARINGS | |||||||
A. | Consideration and Action on Liquor License Application: Lauren Merrett, "Cornish Pasty", 26 S. San Francisco St., Series 12 (restaurant), New License. | |||||||
RECOMMENDED ACTION: | ||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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B. | Consideration and Action on Liquor License Application: Chad Cook "Black Hat Distilling", 113 E. Phoenix Ave., Suite #3 and 4, Series 18 (In-state Craft Distillery), New License. | |||||||
RECOMMENDED ACTION: | ||||||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of Contract: Pulliam Runway 3/21 Mill and Overlay Project; Phase One Construction Contract. | |||||||
RECOMMENDED ACTION: | ||||||||
1) Approve the Construction Manager at Risk Contract with Fann Contracting, Inc. in an currently estimated amount not to exceed $3,158,192 for Guaranteed Maximum Price (GMP) for the Phase One construction scope.
2) Authorize Change Order Authority of 10% for GMP in the amount of $315,819 to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents. *Please note that these amounts are currently estimated amounts. Final numbers will be provided with final staff summary. |
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B. | Consideration and Approval of Settlement Agreement: Ford Motor Company (related to Ford 6.4 liter diesel fuel trucks) | |||||||
RECOMMENDED ACTION: | ||||||||
Approve Settlement Agreement with Ford Motor Company.
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10. | ROUTINE ITEMS | |||||||
A. | Consideration and Adoption of Resolution No. 2017-10: A resolution of the Flagstaff City Council authorizing an Interim Renewal of Cable License Agreement (Second) with NPG Cable, LLC, doing business as Suddenlink (license to use City rights-of-way for cable services/facilities) | |||||||
RECOMMENDED ACTION: | ||||||||
1) Read Resolution No. 2017-10 by title only
2) City Clerk reads Resolution No. 2017-10 by title only (if approved above) 3) Adopt Resolution No. 2017-10 |
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B. | Consideration and adoption of Ordinance No. 2017-09: An Ordinance of the Flagstaff City Council adopting an amendment to the 2012 International Fire Code Appendix D Section 107.1 One or Two Family Residential Developments Secondary Access Requirements (This an exception update) | |||||||
RECOMMENDED ACTION: | ||||||||
At the Council Meeting of March 21, 2017
1) Read Ordinance No. 2017- 09 by title only for the first time 2) City Clerk reads Ordinance No. 2017-09 by title only for the first time (if approved above) At the Council Meeting of April 4,2017 3) Read Ordnance No 2017 -09 by title for the final time 4) City Clerk reads Ordinance No, 2017 -09 by title for the final time (if approved above) 5) Adopt Ordinance No 2017-09 |
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C. | Consideration of Audited Financial Reports: Year ending June 30, 2016. | |||||||
RECOMMENDED ACTION: | ||||||||
Approve the FY 2016 Comprehensive Annual Financial Report and approve the FY 2016 Single Audit Report.
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D. | Consideration and Adoption of Resolution No. 2017-13 A resolution of the City Council of the City of Flagstaff, State of Arizona, in support of the Wyland Mayor's Challenge for Water Conservation. | |||||||
RECOMMENDED ACTION: | ||||||||
1) Read Resolution No. 2017-13 by title only
2) City Clerk reads Resolution No.2017-13 by title only (if approved above) 3) Adopt Resolution No. 2017-13 |
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RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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11. | ROLL CALL NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
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12. | PUBLIC PARTICIPATION | |||||||
13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | |||||||
14. | PUBLIC HEARING ITEMS | |||||||
A. | Schultz Trailhead Property | |||||||
i. | Consideration and Adoption of Ordinance No. 2017-06: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statures, by annexing certain land totaling approximately 20 acres located in Section 33, Township 22 North, Range 7 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Rural Residential (RR) for 20 acres; providing for severability, authority for clerical corrections, and establishing an effective date. | |||||||
RECOMMENDED ACTION: | ||||||||
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2017-06 by title only for the first time 3) City Clerk reads Ordinance No.2017-06 by title only (if approved above) At the April 4, 2017 Council Meeting: 4) Read Ordinance No. 2017-06 by title only for the final time 5) City Clerk reads Ordinance No. 2017-06 by title only (if approved above) 6) Adopt Ordinance No. 2017-06 |
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ii. | Consideration and Adoption of Ordinance No. 2017-07: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 20 acres of real property located at 3620 W Schultz Pass Road, from Rural Residential ("RR") to Public Open Space ("POS") and to apply the Landmark Overlay ("LO"), and the Resource Protection Overlay ("RPO") with the Rural Floodplain Designation; providing for severability, and establishing an effective date. | |||||||
RECOMMENDED ACTION: | ||||||||
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing 2)Read Ordinance No. 2017-07 by title only for the first time 3) City Clerk reads Ordinance No.2017-07 by title only (if approved above) At the April 4, 2017 Council Meeting: 4) Read Ordinance No. 2017-07 by title only for the final time 5) City Clerk reads Ordinance No. 2017-07 by title only (if approved above) 6) Adopt Ordinance No. 2017-07 |
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iii. | Consideration and Adoption of Resolution No. 2017-08: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation of approximately 20 acres of real property on Maps 21 and 22 located at 3620 W Schultz Pass road from Area in White area type to Parks/Open Space area type; providing for severability, and establishing an effective date. | |||||||
RECOMMENDED ACTION: | ||||||||
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing 2) Read Resolution No. 2017-08 by title only 3) City Clerk reads Resolution No. 2017-08 by title only (if approved above) 4) Adopt Resolution No. 2017-08 |
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B. | Consideration and Adoption of Ordinance No. 2017-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, Zoning Code, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. (A copy of the final ordinance will be included in the final Council packet) | |||||||
RECOMMENDED ACTION: | ||||||||
At the March 21, 2017 Council Meeting:
1) Read Ordinance No. 2017-10 by title only for the first time 2) City Clerk reads Ordinance No. 2017-10 by title only (if approved above) At the April 4, 2017 Council Meeting: 3) Read Ordinance No. 2017-10 by title only for the final time 4) City Clerk reads Ordinance No. 2017-10 by title only (if approved above) 5) Adopt Ordinance No. 2017-10 |
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15. | REGULAR AGENDA | |||||||
A. | Consideration and Possible Adoption of Proposed Ordinance No. 2017-08: Amending Title 15, Labor; Chapter 15-01, Minimum Wage, of the Flagstaff City Code. | |||||||
RECOMMENDED ACTION: | ||||||||
Should Council wish to move forward with adopting this proposed ordinance:
1) Read Ordinance No. 2017-08 by title only for the final time (requiring a 3/4 vote of Council) 2) City Clerk reads Ordinance No. 2017-08 by title only 3) Adopt Ordinance No. 2017-08 (requiring a 3/4 vote of Council) |
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B. | Consideration and Adoption of Resolution No. 2017-12: A Resolution of the City Council of the City of Flagstaff, Arizona proclaiming the City of Flagstaff's support for the Standing Rock Sioux Tribe's opposition to the construction of the Dakota Access Pipeline | |||||||
RECOMMENDED ACTION: | ||||||||
If Council decides to adopt the Resolution:
1) Read Resolution No. 2017-12 by title only 2) City Clerk reads Resolution No. 2017-12 by title only (if approved above) 3) Adopt Resolution No. 2017-12 |
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C. | Discussion and Possible Direction: Current Issues Before the Arizona Legislature and Federal Issues. | |||||||
16. | DISCUSSION ITEMS | |||||||
17. | COUNCIL LIAISON REPORTS | |||||||
18. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by a majority of all members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda discussion of a resolution supporting the Federal government's funding for the National Park Service. | |||||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda discussion of the Continental Neighborhood and Lake Elaine Park. | |||||||
19. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||||
20. | ADJOURNMENT | |||||||
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7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Open Spaces Commission. | |||||
RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring April 2020.
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Executive Summary: | |||||
The Open Spaces Commission consists of seven regular members all of whom shall be appointed by the City Council, except for designee from the Planning and Zoning Commission. The commission serves as an advisory body on the acquisition, management, use, restoration, enhancement, protection, and conservation of open space land. There are currently two seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are eight applications on file for consideration by the Council, they are as follows: Thomas DeSimone (new applicant) Alexis Griffiths (new applicant) Jackie Holm (new applicant) Libby Kalinowski (current commissioner) Jeffrey Taylor (new applicant) Emily Tomjack (new applicant) Kevin White (new applicant) Wm. Michael Wilson (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Councilmember McCarthy and Vice Mayor Whelan. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners: By appointing members at this time, the Open Spaces Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Open Spaces Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lauren Merrett, "Cornish Pasty", 26 S. San Francisco St., Series 12 (restaurant), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Cornish Pasty is a new restaurant in Flagstaff and if approved, it will be the 91st active series 12 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable.
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is April 8, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on February 28, 2017. No written protests have been received to date. | |||||
Attachments: | Cornish Pasty - Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Cornish Pasty - PD Memo | |||
Cornish Pasty - Code Memo | |||
Cornish Pasty - Map |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Chad Cook "Black Hat Distilling", 113 E. Phoenix Ave., Suite #3 and 4, Series 18 (In-state Craft Distillery), New License. | |||||
RECOMMENDED ACTION: | |||||
Hold the Public Hearing; absent any valid concerns received from the public hearing, staff recommends the Council forward a recommendation for approval to the State.
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 18 license allows the production of not more than 20,000 gallons of distilled spirits annually. An In-state Craft Distillery that produces not more than 1,189 gallons of distilled spirits in a calendar year may self-distribute which means they may sell and deliver spirits produced on the premises to businesses licensed to sell distilled spirits in and out-of-state. Black Hat Distilling is a new business in Flagstaff and if approved, it will be the second active series 18 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is April 3, 2017. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on February 28, 2017. No written protests have been received to date. | |||||
Attachments: | Black Hat - Letter to Applicant | ||
Hearing Procedures | |||
Series 18 Description | |||
Black Hat - PD Memo | |||
Black Hat - Code Memo | |||
Black Hat - Map |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Pulliam Runway 3/21 Mill and Overlay Project; Phase One Construction Contract. | |||||
RECOMMENDED ACTION: | |||||
1) Approve the Construction Manager at Risk Contract with Fann Contracting, Inc. in an currently estimated amount not to exceed $3,158,192 for Guaranteed Maximum Price (GMP) for the Phase One construction scope.
2) Authorize Change Order Authority of 10% for GMP in the amount of $315,819 to cover potential costs associated with unanticipated or additional items of work. 3) Authorize the City Manager to execute the necessary documents. *Please note that these amounts are currently estimated amounts. Final numbers will be provided with final staff summary. |
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Executive Summary: | |||||
The Flagstaff Airport is a single runway airport that supports commercial air service, business, medical, military and general aviation traffic for Flagstaff and the Northern Arizona Region. The existing Pulliam Airport runway pavement is oxidized, distressed and has grade irregularities that may cause aircraft damage if not corrected. This project will consist of the mill and overlay of the runway pavement, connecting taxiways A1 to A9, new asphalt shoulders, pavement sealing of the blast pads and pavement striping and needed markings. The project was segmented into two (2) phases.
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Financial Impact: | |||||
The total project cost estimate is $10,200,000. This project is budgeted in FY 2017 account number 221-07-222-3332-0-4433 in the amount of $3,277,685 and $1,024,071 in FY 2018. This project is currently in the 5-year plan. The remaining $5,938,959 in FY2017 is unbudgeted and a contingency budget transfer maybe needed to cover this budget appropriation overage. Finance staff will evaluate the need for a contingency transfer at year end. The grant offers that the Federal Aviation Administration (FAA) and contributions from Arizona Department of Transportation (ADOT) will mirror the construction phasing proposed for the project. Based on GMP provided by the City’s CM@R, the FAA grant will provide 91.06% of total project funding, an ADOT grant will provide 4.47% of funding with the City grant match of 4.47%. | |||||
Policy Impact: | |||||
No impact | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
ECONOMIC DEVELOPMENT Grow and strengthen the economy. TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. |
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Has There Been Previous Council Decision on This: | |||||
Yes; - On 05/19/15 Council approved a Grant Agreement (AIP 38) for Design and approved the Consultant Contract with Kimley-Horn for Design Services. - On 12/20/16 Council approved the Construction Manager at Risk Design Phase Services with FANN Contracting, Inc. - On 03/21/16 Council approved the Phase One Construction Management Services with Kimley-Horn and the Phase One Construction Manager at Risk Construction Design Phase Services with FANN Contracting, Inc. |
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Options and Alternatives: | |||||
1. Approve the Construction Manager at Risk Construction Phase Services Agreement as presented for Phase One of the project. 2. Reject the Agreement and direct staff to pursue traditional design-bid-build project delivery. This would negatively delay progress on the project by one year and may prompt: a. City will need to cover the costs incurred to date for phase one of the project
b. Cancel the project and the runway will continue to deteriorate to the point of failure which could cause a health and safety concern c. Risk a potential claim from the contractor and/or airline d. Increase cost on the ongoing asphalt maintenance of the runway |
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Background and History: | |||||
The Flagstaff Pulliam Airport has been at its current location since 1948. It has one runway, 8,800 feet in length and 150 feet wide. The runway was extended in 2007 from 6,999 feet to its current length to allow for larger aircraft to land. It is constructed of asphalt to FAA AC 150/5300-13 standards. The single runway handles over 40,000 operations a year, and over 130,000 passengers fly in and out of the airport. Pulliam provides air service for privet, medical, military, emergency response aircraft and commercial carriers. On October 9 and 16, 2016, a Request for Statements of Qualifications (RSOQ) for Construction Manager at Risk (CMAR) services was published in the Arizona Daily Sun, and was posted on the Purchasing PlanetBids web site on October 7, 2016. On November 3, 2016, the City of Flagstaff received two Statements of Qualifications that were responsive to the requirements of the RSOQ for providing CMAR services for this project. An evaluation committee of five members independently reviewed and evaluated those statements in accordance with the evaluative criteria established in the RSOQ. The evaluation committee consisted of four City staff and one local contractor. Based on numerical evaluation of the statements received, and interviews conducted with both firms, Fann Contracting, Inc. received the highest ranking and was deemed the most qualified among those submitting proposals to provide CMAR services. On December 20, 2016, Council approved the award of the CMAR Design Phase services contract to Fann Contracting, Inc. The award of this contract enabled the contractor to begin preconstruction design work needed to determine a Guaranteed Maximum Price (GMP) for the CMAR Construction Phase services. |
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Key Considerations: | |||||
This work is critical for the Flagstaff Airport. The existing open graded friction course is raveling in several locations, leaving loose aggregate that are dangerous debris for flight operations. This project will consist of the mill and overlay (2.5” in depth) of the runway pavement, connecting taxiways A1 to A9, new asphalt shoulders, pavement sealing of the blast pads and pavement striping and needed markings. The project was segmented into two (2) phases;
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Community Benefits and Considerations: | |||||
The FAA Grant Offer #1 (anticipated to be received in April 2017) in an estimated amount of $2,913,920 will cover 91.06% of the cost, the City will provide a match of $143,040 (4.47%) and ADOT will provide a match of $143,040 (4.47%) for a total project cost of $3,200,000 for Phase One of the project. We anticipate receiving in May-June a Grant Offer #2 in an estimated amount of $7,000,000 for Phase Two of the project. |
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Community Involvement: | |||||
The airport supports the community with air service, and medical flights. It is an economic generator for Flagstaff and Northern Arizona. The maintenance of the runway is critical to continue support of the air service and medical users of the airport. Construction of the project will increase the utility and safety of operations at the airport. New pavement on the runway will provide a safer landing and takeoff area for the pilots. | |||||
Expanded Options and Alternatives: | |||||
Inform- The project will require that tenants will not have access to the runway during construction. To minimize that inconvenience, the project will be constructed in seven (7) consecutive days to perform the runway paving operation. Tenants will be notified of the upcoming work by mail prior to construction. In addition, mass e-mails will be sent to all tenants advising of the upcoming work. During construction, weekly updates regarding progress and anticipated dates for reinstating runway access will be posted on the City web site in order that tenants may be advised of construction progress |
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Attachments: |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Settlement Agreement: Ford Motor Company (related to Ford 6.4 liter diesel fuel trucks) | |||||
RECOMMENDED ACTION: | |||||
Approve Settlement Agreement with Ford Motor Company.
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Executive Summary: | |||||
The City purchased 17 Ford trucks in 2008-2009 for City utilities and parks and recreation operations. Within the next six years, the City experienced problems with the trucks. The City retained special counsel and made a claim against Ford Motor Company in August 2015. Ford inspected the City trucks and raised defenses to City's claim. Ford has offered to settle the City's claim and City staff recommends approval. The Settlement Agreement is included in the final Agenda Packet, except the settlement amount is confidential. |
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Financial Impact: | |||||
The City will receive a cash settlement from Ford in consideration for a release of all claims against Ford related to the trucks. The City will remit a 25% contingency fee from the recovery to special counsel, Cory Fein. |
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Policy Impact: | |||||
None.
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Connection to Council Goal, Regional Plan and/or TeamFlatstaff Strategic Plan: | |||||
COUNCIL GOALS: 3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics |
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Has There Been Previous Council Decision on This: | |||||
The City Council received legal advice in Executive Sessions regarding this matter in February 2015 and January 2017. | |||||
Options and Alternatives: | |||||
1. Approve Settlement Agreement. (Recommended) 2. Do not approve Settlement Agreement, and authorize litigation against Ford and/or other possible defendants. Pros: Seek greater recovery. Cons: City will incur time and expense of litigation, and associated risks. 3. Do nothing. |
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Background and History: | |||||
The City retained Cory Fein of Houston, Texas as special counsel in this matter due to his expertise in automotive related litigation. |
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Key Considerations: | |||||
The City will recover substantially the same amount as it spent in out-of-pocket repairs to the trucks. The City also recovered $122,000 in trade in value when the trucks were sold, reducing any losses associated with a shorter service life than expected. The City is not recovering the value of lost use of trucks during repair or servicing. |
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Community Involvement: | |||||
The Community benefits from the Settlement Agreement in that the City is avoiding the costs of litigation and mitigating its losses (fiscal responsibility). |
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Expanded Options and Alternatives: | |||||
The Community is being informed of the proposed settlement via this agenda item. The need for replacement of the trucks was discussed as part of the 2016 budget meetings and when Council approved purchase of the replacement trucks. |
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Attachments: | Settlement and Release |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-10: A resolution of the Flagstaff City Council authorizing an Interim Renewal of Cable License Agreement (Second) with NPG Cable, LLC, doing business as Suddenlink (license to use City rights-of-way for cable services/facilities) | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-10 by title only
2) City Clerk reads Resolution No. 2017-10 by title only (if approved above) 3) Adopt Resolution No. 2017-10 |
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Executive Summary: | |||||
The City has a Cable License Agreement with NPG Cable, LLC, doing business as Suddenlink. NPG has been providing cable services to the Flagstaff community since 1995. The current license was issued in 2007 and was to expire December 31, 2016. The City Council approved interim renewal through April 30, 2017. NPG is seeking to renew the license. The license allows NPG to construct, install, operate and maintain a cable services system in City rights-of-way. Also by virtue of federal and/or state laws, Suddenlink may use the same system to provide internet and telecommunications services without an additional license. NPG pays the City an annual license fee of 5% of gross revenues from cable services as consideration for use of City rights-of-way. City staff recommends that City approve an interim renewal license with NPG for up to four (4) months (through August 31), to allow additional time for negotiation of a long term renewal license. |
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Financial Impact: | |||||
NPG pays the City an annual license fee of 5% of gross revenues from cable services in the Flagstaff community. For FY16, the fee was $497,573. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals 2017-2019: TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE Deliver quality community assets .... Team Flagstaff Strategic Plan 2017: Strategic Priority #3: Foster a resilient and economically prosperous city 2. Deliver outstanding service through a healthy environment, resources and infrastructure. Regional Plan: Policy ED.3.9 Develop infrastructure so that the community has access to high-speed internet and telecommunications. |
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Has There Been Previous Council Decision on This: | |||||
1995: City approved cable services license agreement. 2007: City approved renewal license. 2012, 2015: City approved transfer of control of license. December 20, 2016: City approved interim renewal license (through April 30, 2017). |
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Options and Alternatives: | |||||
1. Approve Interim Renewal of Cable License Agreement (Second) Pros: Operational continuity, allow time to consider long term renewal terms. 2. Do not approve Interim Renewal of Cable License Agreement (Second) Cons: Operational uncertainty, loss of fees for use of rights-of-way, legal risk 3. Approve renewal with different terms and conditions (e.g. duration, lesser fee). |
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Key Considerations: | |||||
City staff will be asking City Council for direction as to possible changes to the renewal license at a Work Session on March 28, 2017. The Interim Renewal of Cable License Agreement (Second) simply maintains the status quo until the parties complete negotiation of a longer term renewal license. |
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Community Involvement: | |||||
Suddenlink has established a cable services/telecommunications network throughout the City and plays an important role in the community providing entertainment and communications. | |||||
Expanded Options and Alternatives: | |||||
The Flagstaff community is invited to attend and comment at: A work session on March 28, 2017 regarding the cable license agreement; A public hearing on April 4, 2017 regarding proposed renewal of the cable license agreement, and first reading of an ordinance to amend the City cable ordinance (Chapter 3-09, Cable) of the City Code; A public meeting on April 18, 2017 for a second reading of such ordinance, and consideration of renewal of such license. |
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Attachments: | 2007 Cable License | ||
Interim Renewal (First) | |||
Interim Renewal (Second) | |||
Res. 2017-10 |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and adoption of Ordinance No. 2017-09: An Ordinance of the Flagstaff City Council adopting an amendment to the 2012 International Fire Code Appendix D Section 107.1 One or Two Family Residential Developments Secondary Access Requirements (This an exception update) | |||||
RECOMMENDED ACTION: | |||||
At the Council Meeting of March 21, 2017
1) Read Ordinance No. 2017- 09 by title only for the first time 2) City Clerk reads Ordinance No. 2017-09 by title only for the first time (if approved above) At the Council Meeting of April 4,2017 3) Read Ordnance No 2017 -09 by title for the final time 4) City Clerk reads Ordinance No, 2017 -09 by title for the final time (if approved above) 5) Adopt Ordinance No 2017-09 |
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Executive Summary: | |||||
Appendix D of the City of Flagstaff's recently adopted International Fire Code, 2012 Edition, contains an exception not previously allowed under the prior code. The exception allows for an unlimited number of dwelling units without a provision for a secondary access road. This issue was discovered after the November 2016 adoption. This ordinance modifies the City's current amendments to be in accordance with past practices and alleviate safety concerns with not having acceptable access for ingress and egress during an emergency situation. This ordinance addresses specific language for one and two family residential development's with regard to secondary access and provides for a cap on the number of allowable units were no secondary access is required. Amending the ordinance provides clarity for all users of the fire code.
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Financial Impact: | |||||
There are no costs to the city associated with updating this amendment | |||||
Policy Impact: | |||||
Adoption of the ordinance maintains the City of Flagstaff's historical standard for suitable access in residential neighborhoods and provides clarity for users of the fire code. |
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Connection to Council Goal, Regional Plan and/or TeampFlatstaff Strategic Plan: | |||||
COUNCIL GOALS: 1) Develop and implement guiding principles that address public safety REGIONAL PLAN: Goal T.8 Establish a functional, safe and aesthetic hierarchy of roads and streets Goal PF. 1 Work across all government operations an services to prepare for the impacts of natural and human-caused disasters Goal PF. 2 Provide sustainable and equitable public facilities, services an infrastructure systems in an efficient and effective manner to serve all population area demographics |
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Previous Council Decision on This: | |||||
The 2012 International Fire code (the model code presently in use) was amended and subsequently adopted by Ordinance No. 2016 -25 in November of 2016. This new ordinance will address a conflict in this code section found on further review of present amendments. |
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Attachments: | PP Presentation Slides | ||
Ord. 2017-09 |
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Audited Financial Reports: Year ending June 30, 2016. | |||||
RECOMMENDED ACTION: | |||||
Approve the FY 2016 Comprehensive Annual Financial Report and approve the FY 2016 Single Audit Report.
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Executive Summary: | |||||
The City is required to perform an annual audit each year, pursuant to Arizona Revised Statutes (ARS) Section 9-481 and the City Charter (Article VI, Section 5); this audit is commonly known as the Comprehensive Annual Financial Report (CAFR). The CAFR is reviewed by an independent auditor to provide reasonable assurance that the financial statements are free of material misstatement. In addition, the City also obtains an annual Single Audit as a condition of receiving federal assistance in excess of $750,000. An independent auditor performs the Single Audit. |
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Financial Impact: | |||||
There is no financial impact to approving the City's Fiscal Year 2016 Comprehensive Annual Financial Report (CAFR) or the FY 2016 Single Audit. | |||||
Connection to Council Goal and/or Regional Plan: | |||||
Financial Reporting does not fit in a specific Council or Regional Plan goal, but allows for overall support of the organization. This item is required by City Code. | |||||
Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
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Background/History: | |||||
The City is required to perform an independent annual financial audit per City Charter Article VI, Section 5 which states: "Prior to the end of each fiscal year, the Council shall designate an independent Certified Public Accountant, who, as of the end of the fiscal year, shall make up an audit of accounts and other evidence of financial transactions of the City government, and shall submit a long-form report, including recommendations concerning policy and fiscal procedures, to the Council, and to the City Manager. Such accountant shall have no personal interest, direct or indirect, in the fiscal affairs of the City government or of any of its officers. The accountant shall, within specifications approved by the Council, post-audit the books and documents kept by the City, and any separate or subordinate accounts kept by any other office, department, or agency of the City government." In addition to financial audit, the City is required to complete a Single Audit because it receives more than $750,000 in federal assistance. The City has hired CliftonLarsonAllen, LLP (the Auditors). The Auditors work directly with the Finance Staff to complete review of the City's financial data and internal controls. The financial reports are the responsibility of the City and are based on activity of the fiscal year. The CAFR is presented in accordance with all standards as defined by the Government Accounting Standards Board (GASB). The Auditors are not responsible for reviewing every transaction for the fiscal year, however based on the standards the Auditors plan and perform the audit to obtain reasonable assurance that the statements are free of material misstatements. The Auditors prepare the Single Audit which is an independent assessment of City finances and includes a schedule of expenditures of federal fund awards. The City has established an Audit Committee to review the financial reports and findings (CAFR and the Single Audit). The committee discusses the information and makes a recommendation to Council to accept or reject the financial reports. The Audit Committee is represented by a City Councilmember, the City Manager, and the Management Services Director:
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Key Considerations: | |||||
The City has received an "unmodified opinion" from the Auditors, meaning the audit firm believes the financial statements are fairly presented in accordance with generally accepted accounting principles. In the Communication to Mayor and City Council (attached) the audit firm states: there were no significant difficulties encountered in performing the audit and; there were no disagreements with management. The letter states one uncorrected misstatement. Misstatements are noted when the Auditors have found items that may be incorrectly presented during the audit engagement. The uncorrected misstatement is related to the accruing of accounts payable in the incorrect reporting period in FY 2015. The uncorrected item is not deemed material to the City CAFR. In the Single Audit Report, there were no findings, material weaknesses or significant deficiencies noted. Since no material weaknesses were noted in the FY2014 & FY 2015 Single Audit, the City qualify as a low risk auditee for the FY 2016 audit and will continue to qualify as low risk auditee for the FY2017 audit. The Audit Committee unanimously approved the acceptance of the CAFR and Single Audit at the February 21, 2017 meeting. |
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Expanded Financial Considerations: | |||||
An annual audit is statutorily required by ARS Section 9-481. In addition, should the City not perform an annual audit of its financial statements and complete a Single Audit, the City could lose valuable grant funding. The amount of reimbursements of Federal Award reported for in Fiscal Year 2016 was $7.8 million. State and local grant funding was $0.9 million in Fiscal Year 2016. |
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Community Benefits and Considerations: | |||||
Independent review of the City’s financial statements elevates the level of confidence that the City is reporting fairly, accurately, and within prescribed guidelines. | |||||
Community Involvement: | |||||
Involve: The community is directly involved through the participation on the Audit Committee. Inform: Any community member may review the most recent CAFR and Single Audit Report. The current and historical CAFR and Single Audit and SEFA are on file and available for public inspection in the following locations:
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Attachments: | Council Communication | ||
Memo |
10.D.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-13 A resolution of the City Council of the City of Flagstaff, State of Arizona, in support of the Wyland Mayor's Challenge for Water Conservation. | |||||
RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2017-13 by title only
2) City Clerk reads Resolution No.2017-13 by title only (if approved above) 3) Adopt Resolution No. 2017-13 |
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Executive Summary: | |||||
For the first time ever, Flagstaff is a participating City in the Wyland Foundation's Annual National Mayor's Challenge for Water Conservation ("Mayor's Challenge") held every Earth Month, April, which also happens to be Arizona's Water Awareness Month! This is a competition that encourages cities across the nation to see who can be the most "water- wise" by asking their residents to take a series of informative, easy-to-use pledges online to conserve water, energy and other natural resources. With 2017 being its sixth year, the challenge has become widely recognized as one of the most engaging outreach tools especially designed for cities and water utilities to encourage conservation in the United States. There are over $50,000 in eco-friendly prizes including a 2017 Toyota Prius Prime, water-saving home products, home improvement gift cards and more, for which citizens who take the pledge will be eligible. The national challenge is a great way to bring community awareness to City Council's goal, and Council's and Staff's commitment, to be a national leader in water conservation. |
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Financial Impact: | |||||
Specific Mayor's Challenge messaging includes three promotional videos, banners around the city and in City facilities, radio announcements, and print advertisements for a current estimate of about $7,000.00. These expenses will be covered by our water conservation program advertising and promotional budgets in 202-08-304-1062-0 objects 4271 & 4349, respectively. | |||||
Policy Impact: | |||||
This resolution does not impact policy, but rather supports existing policy. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
There has not been a previous council decision on this topic. | |||||
Options and Alternatives: | |||||
Council could elect to not adopt the resolution and still have Flagstaff participate in the Mayor's Challenge for Water Conservation. | |||||
Background and History: | |||||
Mayor Evans submitted this message on January 19, 2017 to enroll Flagstaff in the Challenge: "Water conservation is critical to sustaining our community for future generations in this high desert region. Planning for the future of our water supply will require foresight and a commitment to using this precious resource with care. As the Mayor of Flagstaff I encourage our residents to take the pledge and to actively engage in mindful water use throughout our community and beyond." The challenge, known as "My Water Pledge", is a friendly competition between cities across the US to see who can be the most "water-wise." Mayors nationwide will challenge their residents to conserve water, energy and other natural resources on behalf of their city through a series of informative easy-to-use pledges online. Cities with the highest percentage of residents who take the challenge in their population category win. Flagstaff is competing in the 30,000 to 99,000 category and all residents with a Flagstaff, Arizona address can participate, regardless of where they get their water from (a provider other than the City, hauling, etc.) Last year, Andover, Minnesota won our same population category. Previous cities to win our category include Manhatten Beach, CA and Poway, CA. Tucson, Arizona, has won their population category in the past. In addition to the residential pledge at www.mywaterpledge.com, the Wyland Foundation offers students and teachers a number of resources to help educate students on the importance of being water and energy aware. Teachers and students can take the pledge at www.mywaterpledge.com/campaign/kids-campaign/ |
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Community Benefits and Considerations: | |||||
Water Conservation Program staff are working to utilize as many low-cost avenues possible to promote the Mayor's Challenge for Water Conservation and Water Awareness Month events. With expanded funding from council for FY17, we are already promoting Water Awareness Month more than we have ever before (at least since 2009) and staff are strategizing mixed messaging to promote both efforts to encourage the community to join us at an event and to take the pledge during the entire month of April. | |||||
Community Involvement: | |||||
Water Conservation Program staff aim to reach more residents this year than ever in the history of our program. Our messaging strategy for the Mayor's Challenge includes the following:
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Expanded Options and Alternatives: | |||||
Inform. Involve. Collaborate. Staff propose to include all of City Council in the promotional video that features Mayor Evans and Vice Mayor Whelan. We ask all Council members who would like to participate to meet in the City Hall lobby at 5:45 pm, March 21st for 5 to 10 minutes. The filming will capture the group stating in unison "Flagstaff stands behind conservation!" or a similar statement. The community is already showing great interest in helping Flagstaff win the Mayor's Challenge and to promote water awareness. Staff have had conversations with FUSD staff, many local organizations, businesses and radio broadcasting networks and all have expressed a true dedication to promote the message to take the pledge! |
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Attachments: | Res. No. 2017-13 |
14.A.i.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-06: An ordinance of the City Council of the City of Flagstaff, Arizona, extending and increasing the corporate limits of the City of Flagstaff, Coconino County, State of Arizona, pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statures, by annexing certain land totaling approximately 20 acres located in Section 33, Township 22 North, Range 7 East, which land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Rural Residential (RR) for 20 acres; providing for severability, authority for clerical corrections, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2017-06 by title only for the first time 3) City Clerk reads Ordinance No.2017-06 by title only (if approved above) At the April 4, 2017 Council Meeting: 4) Read Ordinance No. 2017-06 by title only for the final time 5) City Clerk reads Ordinance No. 2017-06 by title only (if approved above) 6) Adopt Ordinance No. 2017-06 |
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Executive Summary: | |||||
The Sustainability Division on behalf of the City of Flagstaff is requesting an annexation of approximately 20 acres located at 3620 W Schultz Pass Road known as the Schultz Creek Trailhead at the request of Council through their adoption of Ordinance No. 2014-22 which sets aside the property as open space. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals Environmental and Natural Resources - Actively manage and protect all environmental and natural resources Team Flagstaff Strategic Plan Priorities #4: Work in partnership to enhance a safe and livable community Flagstaff Regional Plan 2030 LU.7.2-Require unincorporated properties to be annexed prior to the provision of City services, or that a pre-annexation agreement is executed when deemed appropriate. |
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Has There Been Previous Council Decision on This: | |||||
The City Council approved Ordinance No. 2014-22 on September 2, 2014 setting the subject parcel aside as open space. | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with conditions, or deny the ordinance. | |||||
Background and History: | |||||
The Applicant, the City of Flagstaff Sustainability Program, on behalf of the property owner, the City of Flagstaff, is requesting an annexation, minor regional plan amendment and zoning map amendment of 20 acres, known as the Schultz Creek Trailhead. The annexation is the first of a three-step process. The second being a Minor Regional Plan Amendment to change the Future Growth Illustration (Maps 21 and 22) from Area in White to Parks/Open Space. The third is a Zoning Map Amendment to rezone the property to Public Open Space (POS), add the Landmark Overlay and Resource Protection Overly zones with the Rural Floodplain Designations. The Regional Plan and Zoning Map Amendment applications are being processed concurrently with this application but will not become effective until 30 days after the annexation effective date. | |||||
Key Considerations: | |||||
All proposed annexations shall be evaluated as to whether the application is consistent with the goals and policies of the General Plan. The proposed annexation should not be detrimental to the majority of the persons or property in the surrounding area or the community in general. The City's basic position regarding annexation is that the annexation must demonstrate a favorable benefit to the taxpayers of the City. |
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Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning and Zoning Commission Staff Report, dated February 3, 2017. | |||||
Expanded Options and Alternatives: | |||||
Inform/Consult Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for annexations, regional plan amendments, and zoning map amendments. In accordance with state statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 600 feet of the site. The notices were also provided to the County Recorder, County Assessor, County Community Development Department, and the Chair of the Board of Supervisors. All property owners within 600-feet of this site were notified via mail of the Annexation, Regional Plan, and Zoning Map Amendments and asked to attend a neighborhood meeting on January 11, 2017. No one from the public attended the neighborhood meeting. At the Planning and Zoning Commission public hearing on February 22, 2017 one member of the public spoke on this case in regards to the need to treat noxious and invasive weeds on the property. |
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Attachments: | P&Z Commission Staff report | ||
Annexation legal description | |||
Notice of Public Hearing | |||
Ordinance No. 2014-22 | |||
Ordinance No. 2017-06 | |||
Vicinity Map |
14.A.ii.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-07: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 20 acres of real property located at 3620 W Schultz Pass Road, from Rural Residential ("RR") to Public Open Space ("POS") and to apply the Landmark Overlay ("LO"), and the Resource Protection Overlay ("RPO") with the Rural Floodplain Designation; providing for severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing 2)Read Ordinance No. 2017-07 by title only for the first time 3) City Clerk reads Ordinance No.2017-07 by title only (if approved above) At the April 4, 2017 Council Meeting: 4) Read Ordinance No. 2017-07 by title only for the final time 5) City Clerk reads Ordinance No. 2017-07 by title only (if approved above) 6) Adopt Ordinance No. 2017-07 |
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Executive Summary: | |||||
The Sustainability Division on behalf of the City of Flagstaff is requesting a Zoning Map Amendment to rezone 20 acres located at 3620 W Schultz Pass Road from the Rural Residential (RR) zone to the Public Open Space (POS) zone, with the Landmark Overlay (LO) zone, and the Resource Protection Overlay (RPO) zone designating a portion of the property as Rural Floodplain at the direction of Council in their approved Ordinance No. 2014-22 setting aside the property as open space. | |||||
Financial Impact: | |||||
None |
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Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
See Minor Regional Plan Amendment report | |||||
Has There Been Previous Council Decision on This: | |||||
Please see the Annexation Staff Report included in this same agenda packet (Item 14-A-i) | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with conditions, or deny the ordinance. | |||||
Background and History: | |||||
Please see the Annexation Staff Report included in this same agenda packet (Item 14-A-i). |
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Key Considerations: | |||||
The requirements of the Public Open Space (POS) zone, the Landmark Overlay (LO) zone, and the Resource Protection Overlay (RPO) zone are intended to promote the preservation and unique character of properties within the zone. The Landmark Overlay (LO) zone is intended to protect identified historic resource. In this case the property maintains one of the original reservoirs for the City of Flagstaff, a historic resource worthy of protection. Additionally, the Resource Protection Overlay (RPO) provides standards for the protection of natural resources, including floodplains, steep slopes, and forest. | |||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning and Zoning Commission Staff Report, dated February 3, 2017. | |||||
Expanded Options and Alternatives: | |||||
Please see Annexation Staff Report included in this same agenda packet (Item 14-A-i). | |||||
Attachments: | P&Z Staff Report | ||
Ord. No. 2017-07 |
14.A.iii.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-08: A resolution amending the Flagstaff Regional Plan 2030 to change the area type designation of approximately 20 acres of real property on Maps 21 and 22 located at 3620 W Schultz Pass road from Area in White area type to Parks/Open Space area type; providing for severability, and establishing an effective date. | |||||
RECOMMENDED ACTION: | |||||
At the March 21, 2017 Council Meeting:
1) Hold Public Hearing 2) Read Resolution No. 2017-08 by title only 3) City Clerk reads Resolution No. 2017-08 by title only (if approved above) 4) Adopt Resolution No. 2017-08 |
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Executive Summary: | |||||
The Sustainability Division on behalf of the City of Flagstaff is requesting a Minor Flagstaff Regional Plan 2030 amendment to change the area type designation on Map 21 and 22 from Area in White to Existing Parks/Open Space for the 20 acres located a 3620 W. Schultz Pass Road known as the Schultz Creek Trailhead. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None |
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Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals Environmental and Natural Resources - Actively manage and protect all environmental and natural resources Team Flagstaff Strategic Plan Priorities #4: Work in partnership to enhance a safe and livable community Flagstaff Regional Plan 2030 Goal E&C.6. Protect, restore and improve ecosystem health and maintain native plan and animal community diversity across all land ownerships in the Flagstaff region. Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process. Goal E&C.10. Protect indigenous wildlife populations, localized and larger scale wildlife habitats, ecosystem processes, and wildlife movement areas throughout the planning area. Goal OS.1.1. The region has a system of open lands, such as undeveloped natural areas, wildlife corridors and habitat areas, trails, access to public lands, and greenways to support the natural environment that sustains our quality of life, cultural heritage, and ecosystem health. Goal CC.1. Reflect and respect the region's natural setting and dramatic views in the built environment. Goal REC.1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails. |
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Has There Been Previous Council Decision on This: | |||||
Please refer to the Annexation Staff Report included in this same agenda packet (Item 14-A-i). | |||||
Options and Alternatives: | |||||
The City Council may approve the resolution as proposed, approve the resolution with conditions, or deny the resolution. | |||||
Background and History: | |||||
Please see the Annexation Staff Report included in this same agenda packet (Item 14-A-i). | |||||
Key Considerations: | |||||
The Future Growth Illustration has two types of land use designations: “Area Types” describe the placemaking context of Urban, Suburban, Rural, or Employment and “Place Types” such as activity centers, corridors and neighborhoods provide the framework for the density, intensities, and mix of uses within the area types. This application proposes to change the area type of “Areas in White retain their existing entitlements” but not the place type for this project. “Areas in White retain their existing entitlements” is used to describe areas that have not been assigned an area type. In most cases, these parcels are public lands held by the Forest Service or City. With this request the existing Area in White will, if approved, be assigned the Parks/Open Space area type. | |||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning and Zoning Commission Staff Report, dated February 3, 2017. | |||||
Expanded Options and Alternatives: | |||||
Please see the Annexation Staff Report included in this same agenda packet (Item 14-A-i). | |||||
Attachments: | P&Z Staff Report | ||
Res. 2017-08 |
14.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2017-10: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 10, Zoning Code, providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. (A copy of the final ordinance will be included in the final Council packet) | |||||
RECOMMENDED ACTION: | |||||
At the March 21, 2017 Council Meeting:
1) Read Ordinance No. 2017-10 by title only for the first time 2) City Clerk reads Ordinance No. 2017-10 by title only (if approved above) At the April 4, 2017 Council Meeting: 3) Read Ordinance No. 2017-10 by title only for the final time 4) City Clerk reads Ordinance No. 2017-10 by title only (if approved above) 5) Adopt Ordinance No. 2017-10 |
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Executive Summary: | |||||
The City of Flagstaff, as the applicant, proposes the following text amendments to the Zoning Code to address the summarized issues, and as more fully described in the attached Planning Commission report:
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
This action does not impact current policy. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
Council Goals Building and Zoning/Regional Plan - Revise the zoning code to remove ambiguities, and ensure it is consistent with community values and the regional plan. Regional Plan The following goals and policies of the Flagstaff Regional Plan 2030 relate to the proposed text amendments:
Strategic Priority 4.4 - Promote high quality of life through consistent standards, rules, and regulations. |
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Has There Been Previous Council Decision on This: | |||||
The City Council reviewed and discussed the proposed amendments to the Zoning Code at a March 14, 2017 Work Session. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The City Council adopted the Zoning Code on November 1, 2011 to replace the former Land Development Code. It is important to note that no code can ever be perfect or account for every development scenario. Codes evolve over time and must adapt to the changing environment. Over the past five years of working with the Zoning Code, staff (i.e. planning, engineering, traffic, stormwater, housing, legal, legal, etc.) have documented sections of the Zoning Code where possible amendments would be required. Also, ideas for amendments have been submitted by residents, developers, and design professionals, and these have been compiled with staff’s list of possible revisions. Amending a code as complex as the Zoning Code can be an arduous task. Compiling amendments into large blocks can take years to process and make the discussion of the content difficult for staff, the public, the Planning Commission, and the City Council. Moving forward, staff will present smaller packages of amendments each containing only a limited number of topics in an effort to make the discussion more focused and meaningful. Since the 2011 adoption of the Zoning Code, the following amendments have been reviewed by the Planning Commission and, ultimately, approved by the City Council:
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Key Considerations: | |||||
At the March 8, 2017 public hearing, the Planning Commission made the following recommendations:
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Expanded Options and Alternatives: | |||||
Consult/Involve In accordance with State statute and the Zoning Code, both the work session and public hearing before the Planning and Zoning Commission was advertised in the Arizona Daily Sun at least 15-days prior to the meeting as a display ad. The ad was also provided via U.S. Mail to those individuals listed on the City of Flagstaff Registry of Persons and Groups, which includes Friends of Flagstaff’s Future, Northern Arizona Building Association, and Northern Arizona Association of Realtors. As of this writing, staff has received 11 e-mails regarding the proposed amendments. One (1) e-mail requested full-size copies of the revised Rural Floodplains Map. The other ten (10) e-mails expressed concern/opposition with the proposal to amend the building placement standards for commercial uses adjacent to residential uses. A copy of the e-mails that have been received are attached to this report. |
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Attachments: | PZC Report | ||
ZC Amendments - PZC Recommendation | |||
Public Comments |
15.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Possible Adoption of Proposed Ordinance No. 2017-08: Amending Title 15, Labor; Chapter 15-01, Minimum Wage, of the Flagstaff City Code. | |||||
RECOMMENDED ACTION: | |||||
Should Council wish to move forward with adopting this proposed ordinance:
1) Read Ordinance No. 2017-08 by title only for the final time (requiring a 3/4 vote of Council) 2) City Clerk reads Ordinance No. 2017-08 by title only 3) Adopt Ordinance No. 2017-08 (requiring a 3/4 vote of Council) |
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Executive Summary: | |||||
Proposition 414 was approved by the Flagstaff voters on November 8, 2016, was proclaimed law by the Mayor on November 28, 2016, and codified as Title 15 of the Flagstaff City Code. Under the Flagstaff City Charter and Arizona law, a city ordinance that was enacted by initiative may only be amended if the amendment furthers the purposes of the initiative and is approved by a three-fourths vote of City Council. A three-fourths vote of the City Council is six out of seven members (6/7). Proposition 414 provides a livable minimum wage for Flagstaff worker, accounts for the higher cost of living in Flagstaff by establishing a minimum wage in Flagstaff that is greater than the state minimum wage and achieves a $15 per hour minimum wage in Flagstaff by 2021 through a gradual, phased implementation. Proposition 206, a state-wide initiative, was approved by the Arizona voters on November 8, 2016 resulting in a state minimum wage of $10.00 an hour, which became effective on January 1, 2017. The compounding effects of Proposition 206 at the state level and Proposition 414 at the local level—which would result in a drastic increase in the minimum wage over a short period of only six months— were not described or analyzed for Flagstaff voters in the Information Pamphlet. Adjusting the incremental rate at which the minimum wage is escalated would further the purposes of Proposition 414 by providing for a gradual increase in the minimum wage to $15.00 an hour by 2021. |
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Financial Impact: | |||||
Adoption of Ordinance 2017-08 would delay the eventual increase in pay under Title 15 for city employees who currently make less than $12 an hour. | |||||
Policy Impact: | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
1) Invest in our employees and implement retention and attraction strategies. 9) Improve the economic quality of life for Flagstaff through economic diversification, and by fostering jobs and programs that grow wages and revenues. 10) Support and assist the most vulnerable. |
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Has There Been Previous Council Decision on This: | |||||
On February 14, 2017, the City Council directed staff to draft an Ordinance for Council Consideration to amend to Title 15 by moving the $2.00 increase in minimum wage from July 1, 2017, to January 1, 2021. First reading of the ordinance took place at the March 7, 2017, after an amendment was added by Council. |
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Attachments: | Ord. 2017-08 |
15.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2017-12: A Resolution of the City Council of the City of Flagstaff, Arizona proclaiming the City of Flagstaff's support for the Standing Rock Sioux Tribe's opposition to the construction of the Dakota Access Pipeline | |||||
RECOMMENDED ACTION: | |||||
If Council decides to adopt the Resolution:
1) Read Resolution No. 2017-12 by title only 2) City Clerk reads Resolution No. 2017-12 by title only (if approved above) 3) Adopt Resolution No. 2017-12 |
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Executive Summary: | |||||
The proposed Dakota Access Pipeline (DAPL) is a 1,172-mile, 30-inch diameter underground pipeline being developed by Energy Transfer Partners and its affiliates, which would carry as much as 570,000 barrels per day of crude oil from Bakken fields of North Dakota to a distribution center in Patoka, Illinois. The DAPL would run across or beneath 209 rivers, creeks and tributaries, including the Missouri River, which provides drinking water and irrigates agricultural land in communities across the Midwest, serving nearly 10 million people. The DAPL would also run through the ancestral lands and waters reserved for the traditional use of the Standing Rock Sioux Tribe by the Treaty of Ft. Laramie, including the Missouri River, burial grounds and gravesites, and other sacred sites of cultural, religious, and historical significance. Any spill of oil into the Missouri River would irreparably harm the Standing Rock Sioux Tribe's Treaty reserved lands, territories, waters and other resources; burial grounds, gravesites and other sacred sites of cultural, religious, and historical significance; and spiritual relationships and indigenous ways of life. |
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Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
Adoption of Resolution 2017-12 would express the City of Flagstaff's support for the Standing Rock Sioux Tribe's opposition to construction of the Dakota Access Pipeline (DAPL) across the Tribe's ancestral lands, waters and sacred sites. | |||||
Connection to Council Goal, Regional Plan and/or TeamFlagstaff Strategic Plan: | |||||
SOCIAL JUSTICE |
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Has There Been Previous Council Decision on This: | |||||
Council directed the City Attorney's Office to draft a resolution for consideration that expresses the City of Flagstaff's support for the Standing Rock Sioux Tribe's opposition to construction of the Dakota Access Pipeline (DAPL) across the Tribe's ancestral lands, waters and sacred sites. | |||||
Attachments: | Res. 2017-12 |
18.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda discussion of a resolution supporting the Federal government's funding for the National Park Service. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Evans has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
18.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda discussion of the Continental Neighborhood and Lake Elaine Park. | |||||
RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Mayor Evans has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there is another member of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |