WORK SESSION AGENDA
 
CITY COUNCIL WORK SESSION
TUESDAY

MAY 9, 2023
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE

3:00 P.M.

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***


Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM
 

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

 
             
1.
Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance through other technological means.
 
MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE
 

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET
 
 
3. Pledge of Allegiance, Mission Statement, and Land Acknowledgement
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT
 
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
 
4. Public Participation

Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5. Review of Draft Agenda for the May 16, 2023 City Council Meeting

Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
 
6. Proclamation: Provider Appreciation Day
 
7. Proclamation: Mental Health Awareness Week
 
8. Proclamation: National Economic Development Week
 
9. Proclamation: National Travel and Tourism Week
 
10.   National Travel and Tourism Week Update
 
 
Provide an update about Discover Flagstaff and National Travel and Tourism Week.  
 
11.   Economic Development Week 2023
 
 
Awareness of Economic Development Week 2023, related activities and opportunities to participate in engaging the community on the topic of economic development and related local efforts.
 
12.   Mountain Line Update to City Council
 
 
Discussion Only
 
13.   Short-term Rentals License Update
 
 
Staff is seeking direction from Council on the draft short-term rental license ordinance.
 
             
14.   2023 Charter Amendment Discussion
 
 
Council direction on amendments to advance to voters
 
15. Public Participation
 
16. Informational Items To/From Mayor, Council, and City Manager; future agenda item requests
 
17. Adjournment
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            
 
10.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Meg Roederer, Communications Specialist
Date: 04/18/2023
Meeting Date: 05/09/2023

TITLE:
National Travel and Tourism Week Update
DESIRED OUTCOME:
Provide an update about Discover Flagstaff and National Travel and Tourism Week.  
EXECUTIVE SUMMARY:
The mission of Discover Flagstaff is to increase visitation and visitor spend through responsible marketing, advertising, direct sales and other programming. This is done by utilizing data-driven strategies and tactics which inspires and motivates year-round visitation benefiting the community economically and socially. Tourism is the city’s number one industry and economic driver. 

Established in 1983, National Travel and Tourism Week (NTTW) May 7-13, 2023, is an annual tradition presented by the US Travel Association. This year marks the 40th anniversary of NTTW celebrating the industry’s critical role in powering economies, communities, and connections moving travel forward. Discover Flagstaff has nuanced the week as National Travel and Eco-Tourism Week to reflect our community values. Nuancing the week’s festivities by adding a strategic spin, locally the celebration will be named National Travel and Eco-Tourism Week. The Discover Flagstaff tourism service day is Wednesday, May 10, 2023. 
INFORMATION:
Watch the National Travel and Tourism Week video at https://vimeo.com/showcase/10205614 

Attachments: Presentation
 
11.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: John Saltonstall, Business Retention & Expansion Manager
Co-Submitter: Jack Fitchett
Date: 04/04/2023
Meeting Date: 05/09/2023

TITLE:
Economic Development Week 2023
DESIRED OUTCOME:
Awareness of Economic Development Week 2023, related activities and opportunities to participate in engaging the community on the topic of economic development and related local efforts.
EXECUTIVE SUMMARY:
Economic Development Week is an industry event created by the International Economic Development Council (IEDC) to bring awareness to economic development practices. A series of activities have been planned for the Economic Development Week 2023, which occurs from May 8 through May 12. City of Flagstaff Economic Development Staff have partnered with the Economic Collaborative of Northern Arizona (ECoNA), Moonshot@NACET, and Coconino County to elevate economic development and to engage the public.
INFORMATION:
Economic Development 2023 is a chance to learn about economic development in your community and to be a part of the work. Starting on Monday May 8th, there is an interviewing workshop from 11 to noon in the main conference room of the Accelerator Building on the NACET Campus. The Executive Director of Moonshot@NACET, Diana White will present. In the evening, the Flagstaff Women Leadership Network will hold their meeting at Mother Road Brewing from 4:30 – 6. The Director of Transmission Operations and Maintenance for APS, Mackenzie Rodgers will speak with the group about her role with APS and her path to her present. 
 
On Tuesday May 9th, WE (Women Entrepreneurs) Mean Business will meet from 11 to noon in the main conference room of the Accelerator Building on the NACET Campus.   
 
In the afternoon, tune into the City of Flagstaff City Council meeting for a presentation from regional economic development practitioners. 
 
On Thursday May 11th, from 4 to 6 come to Mother Road Brewing to meet your economic development practitioners for an informal mixer.  
 
Starting Friday look for the new graduates from CCC and NAU as they launch into their careers. 

Attachments: EconDevWeek 2023
 
12.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Rick Tadder, Management Services Director
Co-Submitter: Heather Dalmolin, CEO and General Manager
Date: 05/01/2023
Meeting Date: 05/09/2023

TITLE:
Mountain Line Update to City Council
DESIRED OUTCOME:
Discussion Only
EXECUTIVE SUMMARY:
This is an opportunity for Mountain Line to provide Council with a presentation about current transit operations and planning for the future.  
INFORMATION:
Mountain Line will be providing City Council an update on their FY 2022-23 Performance metrics, FY 2023-24 Budget information, financial outlook, and a review of the Flagstaff In Motion-A Community Transit Plan.

Attachments: Presentation
Flagstaff In Motion
 
13.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Sarah Langley, Public Affairs Director
Date: 04/28/2023
Meeting Date: 05/09/2023

TITLE:
Short-term Rentals License Update
DESIRED OUTCOME:
Staff is seeking direction from Council on the draft short-term rental license ordinance.
EXECUTIVE SUMMARY:
The City currently regulates short-term rentals (STRs), as found in Flagstaff City Code Chapter 3-12. A short-term rental is a residential dwelling unit rented for less than 30 days. Current regulations are based on A.R.S. Section 9-500.39, as in effect prior to September 22, 2022. All STRs are required to register with the City and non-residential uses of STRs are prohibited.

During the spring of 2022, the state legislature passed SB1168 (vacation rentals; short-term rentals; enforcement). This legislation allows limited regulation of vacation or short-term rentals, including the ability to create a license or permit to operate an STR, as well as defined criteria for when a city may deny or revoke a license or permit. The legislation also outlines allowable regulations related to neighbor notification, emergency contacts, civil penalties, and other areas. Staff has drafted an ordinance to create a short-term rental licensing system based on Council and public input and is seeking Council direction.

The City is not able to regulate STRs except to the extent allowed by state law, and state legislators should be contacted if changes in the law are desired.
INFORMATION:
The draft ordinance is attached to this staff summary.

Attachments: Draft ordinance
Presentation
 
14.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Saltzburg, City Clerk
Date: 05/04/2023
Meeting Date: 05/09/2023

TITLE:
2023 Charter Amendment Discussion
DESIRED OUTCOME:
Council direction on amendments to advance to voters
EXECUTIVE SUMMARY:
Over the last few years, staff has identified a number of needed amendments to the Charter. Many of the amendments are administrative or technical and seek to update the Charter to align with current practices and changes in state law and remove antiquated provisions that are no longer relevant.

In February 2022 City Council gave direction for staff to convene an internal Charter Review Committee to review the amendments identified by staff and bring back a recommendation to Council for consideration. A committee was formed consisting of 15 staff members from across the organization. The committee met over the course of six months to review 34 amendments. Following discussion and deliberations 21 amendments are being presented to Council for consideration.
INFORMATION:
Following Council direction on the amendments to advance to the voters, staff will further refine and finalize the amendments and develop the official ballot language. A resolution will be presented to the Council before summer break to officially call a Special Election for November 7, 2023.

Attached is the ranking of the amendments as determined by the Charter Review Committee.

Attachments: Presentation
Recommended Charter Amendments
Current City Charter