CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Special Work Session of March 22, 2022, Regular Meeting of April 5, 2022, Regular Meeting of March 21, 2023, Special Meeting (Executive Session) of April 11, 2023, Special Meeting (Executive Session) of April 14, 2023, and Special Meeting (Executive Session) of April 25, 2023. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Special Work Session of March 22, 2022, Regular Meeting of April 5, 2022, Regular Meeting of March 21, 2023, Special Meeting (Executive Session) of April 11, 2023, Special Meeting (Executive Session) of April 14, 2023, and Special Meeting (Executive Session) of April 25, 2023.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Asian American and Native Hawaiian/Pacific Islander Heritage Month | ||||||||
B. | Proclamation: Bike Month | ||||||||
C. | Proclamation: Municipal Clerk Week | ||||||||
7. | COUNCIL LIAISON REPORTS | ||||||||
8. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or
resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Open Spaces Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make three appointments to terms expiring April 2026.
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B. | Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative Alternate. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring May 2026.
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration of Appointment and Reappointment: On-Call Magistrates for the Flagstaff Municipal Court. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the appointment of Hector Figueroa and the reappointment of Michael Araujo and Howard Grodman as On-Call Magistrates to the Flagstaff Municipal Court.
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B. | Consideration and Approval of Contract: Approve the Construction Contract with Hylan-West, Inc. for the Soliere Water Transmission Main ("Project") in the amount of $2,986,530.11 (which is the sum of the bid amount of $2,900,913.00 and a Contract Allowance of $85,617.11). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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C. | Consideration and Approval of Contract: Approve a Contract for Materials and Services with Vulcan Materials Company in an amount not to exceed $118,000 for hot mix asphalt for the Street Section. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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10. | ROUTINE ITEMS | |||||
A. | Consideration and Approval of Contract: Approval of First Amendment for GMP 2 for Construction Phase I Maintenance Repair Services with Hunter Contracting Co. for a Guaranteed Maximum Price (GMP) in the amount of $3,220.380.87 for the Inner Basin Waterline Restoration Project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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11. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2023-05: An Ordinance of the City Council of the City of Flagstaff, amending Flagstaff City Code, Title 14 Human Relations, Chapter 14-02 Civil Rights, Section 14-02-001-0006 Complaint Procedures, to allow a verified charge to be filed within one hundred and eighty (180) calendar days after the alleged violation occurred; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the May 2, 2023 Council Meeting:
1) Read Ordinance No. 2023-05 by title only for the first time 2) City Clerk reads Ordinance No. 2023-05 At the May 16, 2023 Council Meeting: 4) Read Ordinance No. 2023-05 by title only for the final time 5) City Clerk reads Ordinance No. 2023-05 6) Adopt Ordinance No. 2023-05 |
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B. | Consideration and Adoption of Resolution No. 2023-19: A resolution approving the City of Flagstaff's 2023 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD) | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2023-19 by title only
2) City Clerk reads Resolution No. 2023-19 (if approved above) 3) Adopt Resolution No. 2023-19 |
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C. | Consideration and Adoption of Resolution No. 2023-22: A resolution approving Binding Waivers of Enforcement for twelve parcels of land located in the City of Flagstaff. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2023-22 by title only
2) City Clerk reads Resolution No. 2023-22 by title only (if approved above) 3) Adopt Resolution No. 2023-22 |
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D. | Consideration and Adoption of Resolution No. 2023-17: A resolution of the Flagstaff City Council, approving the First Amendment to the Transit Service Intergovernmental Agreement by and between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2023-17 by title only
2) City Clerk reads Resolution No. 2023-17 by title only (if approved above) 3) Adopt Resolution No.2023-17 |
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12. | PUBLIC HEARING ITEMS | |||||
A. | Northern Arizona Healthcare Public Hearings | |||||
i. | Consideration and Adoption of Resolution No. 2023-20 and Ordinance No. 2023-12: A Resolution of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk entitled "NAH Health Village Phase 1 Specific Plan" and an Ordinance of the City Council of the City of Flagstaff, Coconino County adopting the NAH Health Village Phase 1 Specific Plan to guide the development of 172.62 acre of real property and to provided specific development requirements for 93.39 acres generally located at 1120 W Purple Sage Trail. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the May 2, 2023, Council Meeting:
1) Hold Public Hearing 2) Read Resolution No. 2023-20 by title only 3) City Clerk reads Resolution No. 2023-20 by title only (if approved above) 4) Read Ordinance No. 2023-12 by title only for the first time 5) City Clerk reads Ordinance No. 2023-12 by title only (if approved above) At the May 16, 2023, Council Meeting: 6) Adopt Resolution No. 2023-20 7) Read Ordinance No. 2023-12 by title only for the final time 8) City Clerk reads Ordinance No. 2023-12 by title only (if approved above) 9) Adopt Ordinance No. 2023-12 |
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ii. | Consideration and Adoption of Ordinance No. 2023-11: An Ordinance of the City Council of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 98.39 acres of real property from Rural Residential (40.47 acres) and Estate Residential (57.92 acres) to Highway Commercial (63.18 acres) and Public Facilities (35.21 acres) and adding the Resource Protection Overlay to APN 112-10-036, 112-10-037, and 112-05-125 generally located at 1120 W Purple Sage Trail. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the May 2, 2023, Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2023-11 by title only for the first time 3) City Clerk reads Ordinance No. 2023-11 by title only (if approved above) At the May 16, 2023, Council Meeting: 4) Read Ordinance No. 2023-11 for the final time 5) City Clerk reads Ordinance No. 2023-11 by title only (if approved above) 6) Adopt Ordinance No. 2023-11 |
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13. | PUBLIC PARTICIPATION | |||||
14. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
15. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Special Work Session of March 22, 2022, Regular Meeting of April 5, 2022, Regular Meeting of March 21, 2023, Special Meeting (Executive Session) of April 11, 2023, Special Meeting (Executive Session) of April 14, 2023, and Special Meeting (Executive Session) of April 25, 2023. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Special Work Session of March 22, 2022, Regular Meeting of April 5, 2022, Regular Meeting of March 21, 2023, Special Meeting (Executive Session) of April 11, 2023, Special Meeting (Executive Session) of April 14, 2023, and Special Meeting (Executive Session) of April 25, 2023.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 03.22.2022 CCSWS | ||
04.05.2022 CCRM | |||
03.21.2023 CCRM | |||
04.11.2023 CCSMES | |||
04.14.2023 CCSMES | |||
04.25.2023 CCSMES |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Open Spaces Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make three appointments to terms expiring April 2026.
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Executive Summary: | |||||
The Open Spaces Commission consists of six at-large members whom shall be appointed by the City Council and one designee from the Planning and Zoning Commission. There are three vacancies due to term expirations. The commission serves as an advisory body on the acquisition, management, use, restoration, enhancement, protection, and conservation of open space land. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are four (4) applications on file for consideration by the Council, they are as follows:
In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Sweet, Councilmember Matthews, Mayor Daggett |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Open Space Commission Authority |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative Alternate. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring May 2026.
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Executive Summary: | |||||
The NAIPTA TAC currently consists of five voting members: Coconino County Manager or designee, Yavapai County Manager or designee, Flagstaff City Manager or designee, Northern Arizona University Vice President of Administration or designee, and a Flagstaff Citizen Representative. A Flagstaff Citizen Alternate is also appointed to serve when the Citizen Representative may not be available to attend or participate in meetings. The NAIPTA TAC reviews the draft Board of Directors' agenda and offers recommendations on transit-related issues within the NAIPTA boundary. The Citizen Representative and Alternate each serves a three year term and is appointed by the City Council. There is currently a vacant seat for the Citizen Representative Alternate. There is one application on file for consideration by the Council: Carlton Johnson (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Mayor Daggett |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies though word of mouth in addition to the vacancies being posted on the City's website. | |||||
Attachments: | NAIPTA Rules of Procedure |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointment and Reappointment: On-Call Magistrates for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the appointment of Hector Figueroa and the reappointment of Michael Araujo and Howard Grodman as On-Call Magistrates to the Flagstaff Municipal Court.
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Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of Magistrates for the Municipal Court allows for ongoing operations of the court without interruption. Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. Magistrates are required for the ongoing operational needs of the Municipal Court. Magistrates are critical to the criminal and civil processes of the judicial branch. |
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Financial Impact: | |||||
Funding for all judicial positions is included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. These appointments help maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent, and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Personnel - Attract and retain quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, Michael Araujo, Hector Figueroa and Howard Grodman have been appointed by previous City Councils and have served in the Flagstaff Municipal Court for two years in this capacity. | |||||
Options and Alternatives: | |||||
Approve the appointments. Do not approve the appointments and request alternative candidates for Council consideration. |
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Attachments: |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Construction Contract with Hylan-West, Inc. for the Soliere Water Transmission Main ("Project") in the amount of $2,986,530.11 (which is the sum of the bid amount of $2,900,913.00 and a Contract Allowance of $85,617.11). | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Construction Contract award of $2,986,530.11 to the Contractor is proposed to complete the Project that includes installing 5,265 linear feet of 12” PCV for one new water transmission main, that will provide the needed secondary water source for new developments on Butler Ave. Installation will start from the intersection of Elk Run St. and Soliere Ave., and running west to the intersection of 4th St. and Soliere Ave. Pending City Council’s approval, construction is anticipated to begin in June of 2023 and is anticipated to be complete by October of 2023. | |||||
Financial Impact: | |||||
The Project is funded by $1,306,176.00 from the FY23 Drinking Water Fund, Soliere Waterline 12” Upsizing and by $2,100,000.00 from the proposed FY24 Drinking Water Fund, Soliere Waterline 12” Upsizing (Account # 202-08-370-3374-0). | |||||
Policy Impact: | |||||
An award of this Construction Contract supports Water Services Strategic Plan Objective 5: Accelerate Infrastructure Maintenance and Replacement.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Safe & Healthy Community
Carbon Neutrality Plan
Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices. Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Improve water infrastructure and expand water reuse.
Regional Plan
Disturbed areas for improvements and landscaping for new development shall emphasize the use of native, drought-tolerant, or edible species appropriate to the area.
Maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater, and reclaimed water services. |
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Has There Been Previous Council Decision on This: | |||||
Yes. The City Council approved the City of Flagstaff’s on-call consultant contract, through which a consultant services contract for the design of the Project was executed with Turner Engineering, Inc. The Project’s FY-23 budget was approved in the FY-23 Capital Improvements 5-Year Pan. The Project’s FY-24 proposed funding is being requested in the upcoming FY-24 Capital Improvement 5-Year Plan which will be presented to City Council. |
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Options and Alternatives: | |||||
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Background and History: | |||||
The Purchasing section posted an Invitation for Bids (IFB) solicitation for construction on February 10, 2023, on the PlanetBids website, and advertised it in the Arizona Daily Sun newspaper on February 19 and 26, 2023. There were 3 bids received on the opening date of March 10, 2023 (bid summaries are identified in the Expanded Financial Considerations section below). After reviewing all bids received, Staff determined that Hylan-West, Inc. is the lowest responsive and responsible bidder. | |||||
Key Considerations: | |||||
The City’s overall water system will benefit from the installation of the new transmission main. Increased reliability and reduced service interruptions from failures are the benefits of the transmission main. | |||||
Community Benefits and Considerations: | |||||
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Community Involvement: | |||||
The Community benefits of this project include more reliable water service from the new infrastructure. This Project will provide a secondary water source for the 4th Street and Butler Ave area. Several proposed developments have contributed to the cost of this project to satisfy secondary water source requirements in the area. Additional Project information and traffic restriction advisories will be provided as necessary through local media releases and other communication methods. | |||||
Attachments: | Hylan-West Construction Contract | ||
Exhibit A - Special Provisions | |||
Exhibit B - Revisions to MAG | |||
Context Map | |||
Vicinity Map | |||
Allowance Justification Form |
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve a Contract for Materials and Services with Vulcan Materials Company in an amount not to exceed $118,000 for hot mix asphalt for the Street Section. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff Street Section uses approximately 1,140 tons of hot mix asphalt per year on routine maintenance consisting of skim patching, utility cuts, and road repairs. These processes take place in both cold and warm weather. Vulcan Materials Company has provided the City with asphalt for the last several years. They have provided the appropriate gradations, mix specifications, and tonnage needed for the various street maintenance needs within an acceptable time frame. This Spring, an Invitation for Bids was put out for a hot mix asphalt vendor as the contract with Vulcan Materials Company was at an end. One bid was received from Vulcan Materials Company. A Contract for Materials and Services is needed to ensure that the City Street Section can adequately perform the necessary maintenance and have access year-round to the materials to do so. Vulcan Materials Company for the following gradations of hot mix asphalt and applicable sales tax:
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Financial Impact: | |||||
The purchase of hot mix asphalt is budgeted within the Street Section budget in account 040-06-161-0614-6-4357 with a total annual budget of $118,000. These mixes are used by the Street Section for routine maintenance. | |||||
Policy Impact: | |||||
N/A
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Regional Plan
COUNCIL GOAL: Transportation and Other Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.
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Has There Been Previous Council Decision on This: | |||||
There has been no previous decision on the present Contract for Materials and Services. However, the same necessary request was approved by the City Council five (5) years ago for the same produces and solicitation. This is a desired contract for materials used this year by the Streets Section. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The City of Flagstaff Streets Section uses approximately 342 tons of 3/8" asphalt mix, 684 tons of 1/2" asphalt mix and 114 tons of 3/4" asphalt mix annually. In order to maintain the current needs for repairs in the City of Flagstaff, a contract for the various gradations of asphalt is needed. On January 15 and 22, 2023, an Invitation for Bid (IFB) was advertised by the City Procurement Department in the Arizona Daily Sun for the purchase of various gradations of asphaltic material to be used by the Public Works - Streets department for annual maintenance activities. The IFB was also posted on the Purchasing PlanetBids website on January 3, 2023. This Contract for Materials and Services will provide the City of Flagstaff the avenue to purchase asphalt on an as needed basis for maintenance that arises throughout the year. The IFB was closed as of January 26, 2023, at 12:00 p.m. at which time the City of Flagstaff received one bid from Vulcan Materials Company. Their bid was responsible and responsive to the requirements set forth in the IFB and the City of Flagstaff selected this vendor to provide the services described herein. 3/8" Asphalt Mix Gradation at $120.00 per ton 1/2" Asphalt Mix Gradation at $117.00 per ton 3/4" Asphalt Mix Gradation at $115.00 per ton Cold Patch at $150.00 lump sum/ton |
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Key Considerations: | |||||
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Community Involvement: | |||||
The community of Flagstaff will benefit from this contract as the Street Section will have access to hot mix asphalt for maintenance of City roads. | |||||
Attachments: | 2023-55 Contract with Vulcan |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approval of First Amendment for GMP 2 for Construction Phase I Maintenance Repair Services with Hunter Contracting Co. for a Guaranteed Maximum Price (GMP) in the amount of $3,220.380.87 for the Inner Basin Waterline Restoration Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Pipeline Fire (June 2022) burned 26,532 acres, including portions of the Schultz Creek and Chimney watersheds. The post-fire flooding impacted the City of Flagstaff during the 2022 monsoon season, and caused catastrophic damage, including damage to the City’s Inner Basin pipeline and Waterline Road. The City needs to repair the waterline and corresponding roadway and are aiming to have maintenance repairs underway by fall of 2023. This design work will allow the project to move forward to construction to mitigate the immediate threat to the health of citizens resulting from the instability of water supply from the Inner Basin. Overall, Inner Basin water can account for 20% of Flagstaff’s daily potable water demand during peak consumption weeks of summer. This critical water supply also provides water for fire-fighting operations. Repair and reinforcement of the Inner Basin pipeline, along with repair of both Waterline and Schultz Pass roads, are urgently needed to ensure the health and safety of the community. GMP 2 will allow the contractor to complete 90% design and begin the Construction Phase with the maintenance repairs of Waterline Road and pipeline for the Inner Basin Waterline Restoration Project. GMP 3 is anticipated to come before Council for consideration in early July 2023. GMP 3 will provide funding to finalize the design and begin the bulk of the construction. Additionally, the team will come back to City Council for contract approval for Inspection Services to compliment construction. |
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Financial Impact: | |||||
The funding for the Inner Basin Waterline Restoration Project is being funding initially by account 202-08-370-3519-0-4421 in Water Services. The City has been approved for 100% reimbursement for design and construction of this project from the Arizona Department of Forestry and Fire Management (DFFM). The value of this Disaster Recovery Project reimbursement is not to exceed $16.1 million. | |||||
Policy Impact: | |||||
No policy impact.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Carbon Neutrality Strategies Water Security (WS-1) – Improve water infrastructure and expand water reuse. Water Security (WS-2) – Improve ecosystem management for protection of water resources. Healthy Forests and Open Spaces (HF-2) – Restore and maintain the natural fire-adapted structure and pattern of the forests of the greater Flagstaff region through collaboration with partners. Health and Safety (HS-4) – Improve the resilience of public infrastructure and City facilities. Priority-Based Budgeting Priorities and Objectives Safe and Healthy Community – Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices Sustainable, Innovative Infrastructure – Deliver outstanding services to residents through a healthy, well-maintained infrastructure system Regional Plan – Goal E&C.7 – Environmentally Sensitive Lands Goals and Policies Give special consideration to environmentally sensitive lands in the development design and review process Regional Plan – Goal WR.5 – Stormwater and Watershed Management Goals and Policies Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Regional Plan – Goal WR.3 – Water Demand Goals and Policies Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
This is the fourth time this item has been discussed before City Council. 10 January 2023 - A presentation with project details was presented by City Staff and USFS personnel. 17 January 2023 - Contract and GMP 1 were approved by City Council. 7 April 2023 - Project mentioned at the Council Capital Projects Budget Retreat |
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Options and Alternatives: | |||||
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Background and History: | |||||
The Pipeline Fire was reported on June 12, 2022, approximately 6 miles north of Flagstaff within the Coconino National Forest. The fire burned 26,532 acres, including portions of the Schultz Creek and Chimney watersheds. A burn scar assessment and flood modeling subsequently showed potential post-wildfire flood risk to neighborhoods on the west side of Flagstaff. Both the City of Flagstaff and the Coconino County Flood Control District are collaborating with public and private partners and taking extensive measures and precautions to mitigate damage from future potential flood events. The post-fire flooding impacted the City of Flagstaff during the 2022 monsoon season, and caused catastrophic damage, including damage to the City’s Inner Basin pipeline and Waterline Road. The City is aiming to repair the waterline and corresponding roadway to have the waterline operational by fall of 2023. City Staff and partnering stakeholders feel there is an immediate threat to the health of citizens resulting from the instability of water supply. Spring water from the Inner Basin can peak as high as 2 million gallons per day (MGD) in summer months. Well water from the three wells (IB9, IB11 & IB14) in the Inner Basin has a similar peak capacity of about 2MGD. The design capacity of the North Reservoir Filtration Plant (NRFP), where Inner Basin water is treated, is 4MGD. Overall, Inner Basin water can account for at least 20% of Flagstaff’s daily potable water demand during peak consumption weeks of summer. In summary, spring and well water from the Inner Basin, flowing through the Inner Basin waterline and within both the Waterline and Schultz Pass roads is a significant supply of both potable water to the residents in and around Flagstaff, as well as fire-fighting purposes. Repair and reinforcement of the Inner Basin pipeline, along with repair of both Waterline and Schultz Pass roads, are urgently needed to ensure the health and safety of the community. The City of Flagstaff has a contract with the Design-Build team of Hunter Contracting Co and Jacobs Engineering to design and repair the Inner Basin pipeline and roadway and will issue several Guaranteed Maximum Price (GMPs) for the cost of design and construction. The request today is for GMP2 with GMP 3 anticipated to come before Council on 3 July. |
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Key Considerations: | |||||
The scope of this proposed project includes the engineering design, project management, contracting, and environmental work necessary to prepare for construction. The work will focus on repair and rebuilding both Waterline Road and Inner Basin pipeline at flood-impacted points where drainages cross Waterline Road. Several points have been mapped where drainage channels cross Waterline Road (see attached map). Mitigation measures have been prioritized for these points. Points 1 through 28 were initially impacted by the Schultz Fire (2010) and were addressed by earlier mitigation measures. Some of these points were further impacted by the Pipeline Fire (2022). Points A through L were affected by the Pipeline Fire. Proposed mitigation sites include points 7, 9, 17A, 32, and I. Point I is the most heavily impacted site and includes a break in the ductile iron pipe. Additionally, there is also a break in the pipeline at Point 32, where the road is also impassable. The intention of the proposed design work is to stabilize the drainages and Waterline Road cross-sections to reduce incision, erosion, and sediment deposition. By stabilizing the drainage crossings and roadway and strengthening the pipeline, the team will protect the reliability of both a significant portion of the City of Flagstaff's water supply and a critical interagency roadway used to service this infrastructure and to access the Inner Basin of the San Francisco Peaks. Much of the roadway and pipeline infrastructure that was damaged by post-Schultz Fire flooding has been repaired and remains greatly intact. However, some of these previous repairs must be modified to accommodate the larger burn-impacted drainage areas caused the Pipeline Fire. The proposed project will right-size and improve the integrity of the existing flood mitigation infrastructure (at points 7, 9, and 17A). The project will also add mitigation structures north and south of the existing post-Schultz Fire structures (at points 32 and I) to include impacted drainages from the Pipeline Fire. The level of protection will be calculated by design engineers to encompass the newly burned watersheds and a determined storm event. The design will ensure critical protection of Waterline Road and the Inner Basin water pipeline. The desired outcome is to ensure a reliable conveyance of well and spring water to the City of Flagstaff without any compromise to our water supply. Outcomes would also include a passable, stable road with drainage crossings that can safely and effectively pass water and debris while not compromising infrastructure integrity. Although the roadway will require some ongoing maintenance in terms of clearing debris from the road surface, this maintenance would not involve more construction or repairs. The mitigation methods for the infrastructure system repair would be the creation of structures that are anchored and secured to protect the integrity of the road and waterline. Improvements will not stop the passage of water or debris, but rather they will allow the passage of water and debris while the watershed is in the process of being restored. By creating sound structures and systems, the road and new waterline will be able to function effectively and reliably even during flood events. |
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Community Benefits and Considerations: | |||||
The funding for the design and construction of this project will come from the AZ Department of Forestry and Fire Management (DFFM) via Arizona House Bill 2001. This funding will provide 100% reimbursement for the project up to $16.1 million. | |||||
Community Involvement: | |||||
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Expanded Options and Alternatives: | |||||
Inform, Involve, Empower:
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Attachments: | Presentation | ||
First Amendment - GMP 2 | |||
Exhibit A - GMP2 | |||
Project Extent Map |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2023-05: An Ordinance of the City Council of the City of Flagstaff, amending Flagstaff City Code, Title 14 Human Relations, Chapter 14-02 Civil Rights, Section 14-02-001-0006 Complaint Procedures, to allow a verified charge to be filed within one hundred and eighty (180) calendar days after the alleged violation occurred; providing for repeal of conflicting ordinances, severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the May 2, 2023 Council Meeting:
1) Read Ordinance No. 2023-05 by title only for the first time 2) City Clerk reads Ordinance No. 2023-05 At the May 16, 2023 Council Meeting: 4) Read Ordinance No. 2023-05 by title only for the final time 5) City Clerk reads Ordinance No. 2023-05 6) Adopt Ordinance No. 2023-05 |
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Executive Summary: | |||||
Ordinance 2023-05 will amend the City's Civil Rights Ordinance to allow a complaint to be filed within 180 days after an alleged violation occurs. Currently, complaints must be filed within 90 days after the alleged violation occurs. This amendment will align the City's Ordinance with similar statutes in both Federal and Arizona law. | |||||
Financial Impact: | |||||
No Financial Impact | |||||
Policy Impact: | |||||
Enactment of Ordinance No. 2023-05 will amend the City's Civil Rights Ordinance, which provides protections to people based upon numerous classes in both employment and public accommodation, to allow a complaint to be filed within 180 days after an alleged violation occurs. This would align the City's Ordinance with similar statutes in both Federal and Arizona law. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Inclusive & Engaged Community: Quartile 1 Program (Most Aligned)
Livable Community: Quartile 2 Program (More Aligned) Carbon Neutrality Plan N/A
Regional Plan N/A
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Has There Been Previous Council Decision on This: | |||||
On March 5, 2013, City Council adopted Ordinance No. 2013-08 establishing the Civil Rights Ordinance | |||||
Attachments: | Ord. 2023-05 |
11.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2023-19: A resolution approving the City of Flagstaff's 2023 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD) | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1) Read Resolution No. 2023-19 by title only
2) City Clerk reads Resolution No. 2023-19 (if approved above) 3) Adopt Resolution No. 2023-19 |
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Executive Summary: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
This staff summary is for the approval of the City of Flagstaff’s 2023 Annual Action Plan that is a required submission to the U.S. Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant (CDBG) program. This document identifies how the anticipated 2023 CDBG allocation will address Flagstaff’s community needs identified in the 2021-2025 Consolidated Plan and how funding will be distributed within Flagstaff city limits. The Annual Action Plan is due to HUD on May 15th, 2023. The City of Flagstaff CDBG entitlement allocation for 2023 is $541,191. Timely submission of the Annual Action Plan will enable the City to continue its annual entitlement allocation of CDBG funding. |
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Financial Impact: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Approval of the above resolution is critical to the City of Flagstaff receiving its annual CDBG entitlement allocation. The 2023 CDBG entitlement allocation is $541,191. In addition, the City of Flagstaff is able to include program income and prior year de-obligated funds to increase funding available for allocation. These additional funds equal $199,588.50. Therefore, a grand total of $740,779.50 is available for CDBG eligible projects for the 2023 program year, through the Annual Action Plan. The proposed allocation takes into consideration administrative costs and the City’s financial impacts by including the estimated indirect rate of 10%. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The Flagstaff City Council’s CDBG Priorities:
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Priority Based Budgeting
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Staff received Council direction on Council CDBG priorities during the January 23, 2023 Council meeting which are identified in Policy Impact above and Background/History below. Housing Staff presented an overview of CDBG applications received and the ranking committees recommendations for CDBG funding allocations to the Housing Commission on March 23, 2023. The Housing Commission unanimously passed a motion to forward these recommendations to City Council with a recommendation for approval. Housing Staff presented these recommendations to City Council during the April 11, 2023 City Council work session. |
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Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Background and History: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete and submit to HUD the required 2023 Annual Action Plan by May 15th, 2023. This plan describes how CDBG funds will be used in the coming year and how the annual allocation will be used to meet community needs identified in the 2021-2025 Consolidated Plan. Every two years, staff requests guidance from Council on CDBG Priorities for the coming two years. On January 23, 2023, Council received an overview of the CDBG program and established four priorities:
Housing staff are responsible for determining whether a proposed activity is eligible, conducting a risk assessment of the project as well as the applying agency. Federal funds require administrative knowledge and capacity to ensure compliant and timely expenditure of funds. Additionally, a Ranking Committee comprised of three community representatives and three City staff met to review the external proposals and rank them by consensus. Rankings primarily serve as a risk and benefit assessment and are the guiding input for staff recommendations forwarded to City Council. Below is a list of the proposals in ranking order. The proposals are divided between Housing and Public Service categories as HUD requires two separate funding limits and different criteria. Internal City of Flagstaff proposals are presented to meet City Council priorities or other unmet needs in the community and are not ranked (NR) competitively with the other proposals, since the City would administer these projects directly.
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Key Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete an AAP that describes how CDBG funds will be used in the coming year and how the activities will accomplish the goals outlined in the 2021-2025 Consolidated Plan. The creation of the Consolidated Plan is an extensive process involving public and stakeholder input (gathered through surveys, public meetings, and a 45 day public comment period), community needs assessments and a housing market analysis. The data outlined in the Con Plan helps determine the relative priority of activities and the populations that will be served in the coming years with federal funds. HUD allows two priority designations – high and low. Assignment of priority does not reflect a lack of need for any particular population or activity; it merely identifies those conditions that are most likely to be addressed with limited CDBG funding.
The table attached summarizes the 5 Year Con Plan Goals outlining associated CDBG activities, the priority level and 5-year numeric goals for each. Activities that will be targeted to special populations are also indicated. The table is designed to meet HUD requirements.
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Community Benefits and Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Through the 2023 CDBG process, the City of Flagstaff Housing Section received 6 external Community Development Block Grant proposals and 1 internal request for CDBG funds for the 2023 Program Year. The City received it’s official 2023 Entitlement allocation from HUD in March. This year’s allocation is $541,191, slightly higher than the previous year. In addition, the City of Flagstaff is able to include program income and prior year de-obligated funds to increase funding available for allocation. These additional funds equal $199,588.50. Therefore, an estimated grand total of $740,779.50 is available for CDBG eligible projects for the 2023 program year, through the Annual Action Plan. The proposed allocation takes into consideration administrative costs and the City’s financial impacts by including the estimated indirect rate of 10%. 2023 CDBG Funding Recommendations Funding recommendations are made after an extensive risk assessment and based on eligibility of the project, adherence to CDBG regulations and alignment with Council CDBG goals and goals within the Consolidated Plan. Below are the CDBG funding recommendations for the 2023 Annual Action Plan:
Planning and Administration Funding Recommendation Federal CDBG regulations do not allow more than 20% of funds to be spent on Planning and Administration activities; allowable administrative funding for Program Year 2023 equals $131,105.70. To ensure compliance with HUD funding caps, the recommended allocation is rounded down to $131,000. Below are the 2022 funding recommendations for the Administration category:
Public Service Funding Recommendation Federal CDBG regulations do not allow more than 15% of funds to be spent on Public Service Activities: $98,329.28 for Program Year 2023. Staff recommends funding the highest ranking application as close to the max allowable as possible, leaving a small amount of unallocated funds as a contingency. Therefore, staff recommends funding JoJo’s Place Operating Support at $98,000. Funding for CAT’s Mobile Shower and Outreach Bus is not recommended. Below are the funding recommendations for the Public Service Category:
Housing Activity Funding Recommendation Prior to the March Housing Commission meeting where CDBG funding recommendations were discussed, Staff from the Housing Section and Capital Improvements discussed the internal funding request for La Plaza Vieja Phase II. In order to make this project successful, Capital Improvements requested a funding allocation of $700,000. Due to the increasing costs of this project and in the absence of other identified funding it was determined that it would be best to fund this project when additional leverage funding is identified. If another funding source is identified in the future, Capital will request CDBG funding to match or fill funding gaps identified. The internal request was withdrawn at that time. There is $512,779.50 in CDBG funding available for Housing Activities. Staff recommends fully funding the highest ranking application and allocating partial funding to the next highest ranking allocation. With this recommendation, Northland Family Help Center will receive the full requested funds. Housing Solutions of Northern Arizona will utilize funds to acquire 2 of the 3 proposed units and Flagstaff Shelter Services will update at least 35 of the 103 proposed emergency shelter rooms. Funding for Roers LIHTC Woody Mountain Apartments is not recommended. Below are the funding recommendations for the Housing Category:
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Community Involvement: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The below chart compares each projects intended impact and the number of beneficiaries with the goals outlined in the 2021-2025 Consolidated Plan to demonstrate the Community Benefit of the CDBG funding recommendations. The chart below details the 2023 CDBG funding and allocation recommendations:
If funded as detailed in the chart above, these recommendations would create 2 permanently affordable rental units, 44 units of transitional housing and support the rehab of 35 emergency shelter motel rooms as well as a youth and domestic violence shelter. These projects will serve 480 individuals experiencing homelessness and approximately 7 low income households. |
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Expanded Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Public participation requirements for the Annual Action Plan offer extensive community involvement and collaboration ranging from public meetings and public comment periods to a ranking committee and are outlined in the Council adopted CDBG Citizen Participation Plan In preparing the Annual Action Plan, the City encouraged public input by contacting public and private agencies that provide housing or human services, neighborhood organizations and citizens. The City held three meetings to solicit public input on the past year’s project performance and recommendations for new project allocations for the upcoming program year. Public meetings included:
Public Hearings: Neighborhood/Target Area Flagstaff Target Neighborhoods Meetings September 12, 2022 March 2, 2023
First Public Meeting – February 1, 2023
Second Public Meeting March 2, 2023
Annual Action Plan - March 1 – April 1, 2022
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Attachments: | Res. 2023-19 | ||
2023 Annual Action Plan DRAFT | |||
May 2 CDBG Presentation |
11.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-22: A resolution approving Binding Waivers of Enforcement for twelve parcels of land located in the City of Flagstaff. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-22 by title only
2) City Clerk reads Resolution No. 2023-22 by title only (if approved above) 3) Adopt Resolution No. 2023-22 |
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Executive Summary: | |||||
On November 17, 2020, the Flagstaff City Council adopted a land use law, Ordinance 2020-28, generally referred to as the High Occupancy Housing amendments, which made various amendments to the Flagstaff Zoning Code. Arizona Revised Statutes §12-1134 (“Prop 207”) allows a property owner to seek just compensation when a city adopts a land use law that reduces the property owner’s existing rights to use, divide, sell, or possess private real property and such action reduces the fair market value of the property. The property owners listed in the attached Binding Waiver of Enforcement filed claims for just compensation under Prop 207, asserting that the amendments to the Flagstaff Zoning Code adopted by Ordinance 2020-28 reduced their rights to use their respective properties and thereby collectively reduced the fair market value of the twelve properties by approximately $20 million. In response to a claim for just compensation under Prop 207, a city may reach an agreement with the property owner on the demanded compensation, deny the demanded compensation and defend such denial in litigation, amend the land use law, repeal the land use law, or issue to the property owner a binding waiver of enforcement of the land use law on the owner’s specific parcels. If the City Council approves and adopts the attached resolution approving the Binding Waiver of Enforcement for the twelve properties identified therein, these properties will not be subject to the High Occupancy Housing amendments adopted by Ordinance 2020-28. |
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Financial Impact: | |||||
Adoption of the resolution and approval of the Binding Waivers of Enforcement will moot the pending claims for just compensation. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Res. 2023-22 | ||
Ex. A Binding Waiver of Enforcement | |||
Ord. 2020-28 (HOH) | |||
Res. 2020-59 (HOH) | |||
Presentation |
11.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-17: A resolution of the Flagstaff City Council, approving the First Amendment to the Transit Service Intergovernmental Agreement by and between the City of Flagstaff and the Northern Arizona Intergovernmental Public Transportation Authority | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-17 by title only
2) City Clerk reads Resolution No. 2023-17 by title only (if approved above) 3) Adopt Resolution No.2023-17 |
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Executive Summary: | |||||
The approval of the First Amendment will allow the partnership between the City of Flagstaff and NAIPTA to provide cost-sharing benefits between to the two entities. The First Amendment to the Intergovernmental Agreement (IGA) will establish the joint development and construction of bus lanes on the new portion of Beulah Boulevard as part of the Beulah/University Realignment Project. The First Amendment also specifies roles and responsibilities of both the City of Flagstaff and NAIPTA through the construction of the Project. | |||||
Financial Impact: | |||||
The financial impact of this approval will result in the cost savings to the City of Flagstaff and NAIPTA for the joint development and construction of bus lanes and bus stops on the new portion of Beulah Boulevard. NAIPTA will be contributing an estimated $377,374 to the Project. | |||||
Policy Impact: | |||||
No impact. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Connection to Key Community Priorities, Objectives, Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Priority Based Budgeting Priorities and Objectives Sustainable, Innovative Infrastructure Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs. Priority Based Budgeting Priorities and Objectives Sustainable, Innovative Infrastructure Provide effective management of and infrastructure for all modes of transportation. Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources Region Plan Goal – Environmentally Sensitive Lands Goals and Policies Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
The Beulah/University Realignment Project has been before City Council numerous times in the past twenty years. Some of these meetings are shown below: In 2005, the City purchased the 9.23-acre Fresquez property for the purpose of completing the University and Beulah roadway improvements. On 2 December 2014, the City Council approved the P3 Pre-development Agreement between the City of Flagstaff, Arizona Department of Transportation and Vintage Partners, LLC, which is included with this staff summary. (Initial Agreement for the extension of Beulah Boulevard, realignment of University Avenue, and relocation of ADOT facilities). On 21 August 2017, the City Council approved the Reinstatement of, and First Amendment to the P3 Pre-Development Agreement extending the term. On 20 March 2018, the City Council approved the Third Amendment to P3 Pre-Development Agreement between the City of Flagstaff, Arizona Department of Transportation, and Vintage Partners, LLC. On 17 April 2018, the City Council adopted a resolution (No. 2018-13) authorizing the execution of the Mill Town Development Agreement between Vintage Partners, LLC and the City (Mill Town Development Agreement) On 19 October 2021, the City Council adopted a resolution (No. 2021-44) authorizing the execution of the First Amendment to the Mill Town Development Agreement between Vintage Partners, LLC and the City. On 29 June 2021, where the 60% design plans were discussed. On 14 June 2022, a City Council Report (CCR) was issued to update the City Council on the project. On 6 December 2022, City Council approved the Guaranteed Maximum Price (GMP) to Eagle Mountain Construction for the construction of the project. |
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Options and Alternatives: | |||||
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Background and History: | |||||
The Beulah/University Roadway Realignment Project (“Project”) extends the present-day northern terminus of Beulah Boulevard to connect with University Avenue. Furthermore, University Avenue (west of Milton Road) will be realigned to match up with University Drive (east of Milton Road) via a new roundabout where Beulah Boulevard and University Avenue intersect, on the former Fresquez parcel. Additionally, this project will also be constructing a new pedestrian underpass beneath Milton Road, just south of Burger King across to Target. Moreover, the project will also include underground water, sewer, and stormwater infrastructure, several new sections of sidewalks and shared-use paths, as well as landscaping and hardscape throughout the extent of the project. The engineering design of this Project began in June 2018 by Shephard-Wesnitzer, Inc. (SWI). The 60-percent design plans were presented to City Council on 29 June 2021 at which time City Council directed staff to modify the design with a focus on bike and pedestrian components. The modified design was presented to City Council on 5 October 2021. Since this time the plans are nearly finalized, with the only modifications being incorporating the value engineering items. On 24 September 2021, the City procured Eagle Mountain Construction (EMC) as the Construction Manager at Risk (CMAR) for the Project. Since then, EMC has been able to assist the design team from the construction contractor perspective. By bringing EMC on board during the design process, they were able speak to constructability, phasing, availability of materials, and construction costs which helps to bring greater accuracy to Project timelines and budget. The team conducted several value engineering workshops and meetings in the fall of 2022, which resulted in significant project savings, without reducing the scope of the Project. These savings were reflected in the Council-approved GMP on 6 December 2022. |
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Key Considerations: | |||||
This amendment will allow the partnership between the City of Flagstaff and NAIPTA to allow cost-sharing benefits between to the two entities. NAIPTA will contribute an estimated $377,374 to the Project for both the design and construction phases of the Project. The First Amendment also specifies roles and responsibilities of both the City of Flagstaff and NAIPTA through the construction of the Project. | |||||
Community Involvement: | |||||
• New bike/pedestrian underpass under Milton Road • New roadways and bike/ped-friendly roundabout and shared-use paths with greater connectivity to existing roadways and paths • Realigning University Avenue (west of Milton) with University Drive (east of Milton) • Replacing aged and undersized existing water and sewer infrastructure • Improving intersection safety by reconfiguring the roadway geometry and removing surface crossings of Milton Road • Streetlighting being brought up to City dark skies and engineering standards • Improved roadway drainage throughout the extent of the project • Coordinating and communicating with project stakeholders to reduce impact to businesses, NAU, community members, and visitors to our community |
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Attachments: | Res. 2023-17 | ||
First Amendment to Mountain Line IGA | |||
Exhibit A - Project Overview | |||
Exhibit B - Estimated Proportional Share | |||
Resource Sharing Agreement |
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