WORK SESSION AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
||||||||
2. | ROLL CALL
|
||||||||
3. | Pledge of Allegiance, Mission Statement, and Land Acknowledgement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
|
||||||||
4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
||||||||
5. | Review of Draft Agenda for the June 6, 2023 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
|
||||||||
6. | Proclamation: Two Spirit Day | ||||||||
7. | Proclamation: Gun Violence Awareness Day | ||||||||
8. | Proclamation: LGBTQIA2S+ Month | ||||||||
9. |
May Work Anniversaries
|
||||||||
Recognition of employees celebrating work anniversaries in the month of April
|
|||||||||
10. | Resource Planning for Electric Grid Reliability | ||||||||
Informational discussion from APS on electric grid reliability.
|
|||||||||
11. | Annual Report for MOONSHOT at the Northern Arizona Center for Entrepreneurship and Technology (NACET) - 2023 | ||||||||
MOONSHOT is contracted with the City to provide business development and support as well as property management services. They provide an annual report to City Council. The desired outcome is for City Council and the public to be informed of the activities and results generated by the contract, as well as MOONSHOT's efforts in the region with the City of Flagstaff.
|
|||||||||
12. | J.W. Powell Specific Plan Study Update | ||||||||
Provide a status update on the J.W. Powell Specific Plan Study.
|
|||||||||
13. | Wildland Fire Preparedness Briefing | |||||
Presentation of Wildland Fire Management's objectives and initiatives in relation to wildfire preparedness for the City of Flagstaff, its residents, and resources.
|
||||||
14. | Public Participation | |||||
15. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
|||||
16. | Adjournment | |||||
|
9.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
May Work Anniversaries
|
|||||
DESIRED OUTCOME: | |||||
Recognition of employees celebrating work anniversaries in the month of April
|
|||||
EXECUTIVE SUMMARY: | |||||
INFORMATION: | |||||
Attachments: | Presentation |
10.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Resource Planning for Electric Grid Reliability | |||||
DESIRED OUTCOME: | |||||
Informational discussion from APS on electric grid reliability.
|
|||||
EXECUTIVE SUMMARY: | |||||
This is an informational presentation from the electric utility on their resource planning efforts for grid reliability. | |||||
INFORMATION: | |||||
APS will provide a presentation to the City Council on their efforts. | |||||
Attachments: | APS Integrated Resource Planning | ||
Presentation |
11.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Annual Report for MOONSHOT at the Northern Arizona Center for Entrepreneurship and Technology (NACET) - 2023 | |||||
DESIRED OUTCOME: | |||||
MOONSHOT is contracted with the City to provide business development and support as well as property management services. They provide an annual report to City Council. The desired outcome is for City Council and the public to be informed of the activities and results generated by the contract, as well as MOONSHOT's efforts in the region with the City of Flagstaff.
|
|||||
EXECUTIVE SUMMARY: | |||||
The City of Flagstaff contracts MOONSHOT to provide business development and support services and to operate the NACET campus. The campus includes a 10,000 square foot Business Incubator and a 28,000 square foot Business Accelerator. The focus of the contract is to provide business development services for entrepreneurs in Flagstaff and to manage the facilities in order to grow businesses and jobs in: research and development, science, technology, clean-energy, bio-science, healthcare, manufacturing, digital products, emerging technology, tourism and astronomy for the benefit of the City and the citizens of Flagstaff and the State of Arizona. Each year MOONSHOT presents to City Council on their accomplishments and activities related to this contract and to their other economic development efforts in the region. | |||||
INFORMATION: | |||||
As described above, MOONSHOT is contracted, through a Master Lease and Service Agreement, to provide business development and support services and property management for the City of Flagstaff in the NACET campus. In doing so, they must adhere to grant restrictions in place because the city received significant funding for the campus from the US Economic Development Administration which limits the use of the campus to the specific sectors outlined in the Executive Summary. As you will hear with more specifics from the presentation, during the previous years and over the term of the agreement MOONSHOT has provided continued strong occupancy and has supported businesses to develop and grow. They have generated strong benefit in their benchmark areas such as businesses served, jobs created, occupancy, revenue to the City, and investment in their business clients. They also partner with the City on programs such as the Innovate Waste Challenge and other opportunities as well. The relationship with MOONSHOT has been consistent over a number of years. The current agreements began on January 1, 2019, and the term of the contract expires in December 2023, but has two 5-year renewals available should both sides agree to extend the partnership. City staff and MOONSHOT staff have met to discuss that renewal and any amendments that could improve the agreements and are reaching consensus on those terms. The City currently pays a combined total of $268,000 for business services and the property management of the campus. The City receives rent revenue from the campus and pays management and maintenance expenses. A revenue report generated on May 19th shows rent revenue of approximately $339,000 with more to come as the year closes out. This is approximately $19,000 more than at this time last year which had been the strongest year to date. |
|||||
Attachments: | MOONSHOT presentation 23 |
12.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
J.W. Powell Specific Plan Study Update | |||||
DESIRED OUTCOME: | |||||
Provide a status update on the J.W. Powell Specific Plan Study.
|
|||||
EXECUTIVE SUMMARY: | |||||
City Staff will provide an update on the J.W. Powell Specific Plan Study. This update will focus on what a specific plan is and the customization of such a plan for this area. Furthermore, the update will cover recent flooding as well as specifics for Change Order 5. This Change Order is being requested to allow for the critical planning and public involvement portion of this project to take place. The Specific Plan will create a robust planning initiative for the entire study area and include careful coordination with City Staff and leadership, study area landowners, and community members. The final “plan” and document will address the full range of deliverables including proposed policies, proposed plans and proposed initiatives moving forward. All with the intent of complementing the City’s Regional Plan and helping to guide growth and development in this area of the City. | |||||
INFORMATION: | |||||
Background/History: On 20 February 2018, City Council approved the contract with Peak Engineering, Inc. for the John Wesley Powell Area Specific Plan Study to develop a Specific Plan to guide the future private development of public infrastructure, utilities and public facilities (schools, fire/police stations, libraries, parks, etc.). In November 2018, voters approved Proposition 419 which allocated funding for roadway and bike and pedestrian improvements along the future John Wesley Powell Boulevard extension. On 27 October 2020, City Staff and the JW Powell Design Team presented an update to City Council regarding the current design work and the Land Use Framework. On 28 January 2021, the JW Powell Design Team conducted a corporate meeting with the small-parcel property owners and consequential one-on-one meetings with small-parcel property owners who requested to meet regarding specifics to their respective parcels. Starting in May 2021, the JW Powell Design Team began to meet with the large-parcel property owners individually. On 28 June and 7 July 2022, City Council, along with copious community input, selected the final alignment for the new JWP roadway extension. The final alignment shifts the alignment to the west and out of the South Fourth Street corridor. |
|||||
Attachments: | Council-Approved Alignment Map | ||
Specific Plan Scope of Work | |||
Presentation |
13.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Wildland Fire Preparedness Briefing | |||||
DESIRED OUTCOME: | |||||
Presentation of Wildland Fire Management's objectives and initiatives in relation to wildfire preparedness for the City of Flagstaff, its residents, and resources.
|
|||||
EXECUTIVE SUMMARY: | |||||
Along with local partners, Wildland Fire Management will present a description of local preparedness efforts and planning for the upcoming 2023 wildfire season. Available resources, community outreach strategies and priority wildfire risk reduction projects will also be discussed as a means to complement annual planning efforts. | |||||
INFORMATION: | |||||
The preparedness briefing will consist of a PowerPoint presentation, accompanied by 3-4 presenters with the Wildland Fire Battalion Chief, or a staff member representing the WFM Battalion Chief, delivering the majority of the content. | |||||
Attachments: | Presentation |