CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of January 18, 2022, Budget Retreat of February 3, 2022, Budget Retreat of February 4, 2022, Special Work Session of January 24, 2023, Special Meeting (Executive Session) of January 31, 2023, Budget Retreat of February 2, 2023, Budget Retreat of February 3, 2023, Regular Meeting of February 7, 2023, Special Meeting (Executive Session) of February 14, 2023, Special Meeting (Executive Session) of February 21, 2023, and Special Meeting (Executive Session) of February 28, 2023. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Regular Meeting of January 18, 2022, Budget Retreat of February 3, 2022, Budget Retreat of February 4, 2022, Special Work Session of January 24, 2023, Special Meeting (Executive Session) of January 31, 2023, Budget Retreat of February 2, 2023, Budget Retreat of February 3, 2023, Regular Meeting of February 7, 2023, Special Meeting (Executive Session) of February 14, 2023, Special Meeting (Executive Session) of February 21, 2023, and Special Meeting (Executive Session) of February 28, 2023.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: National Colorectal Cancer Awareness Month | ||||||||
B. | Proclamation: Employee Appreciation Day | ||||||||
C. | Recognition: Girl Scout High Awards | ||||||||
7. | COUNCIL LIAISON REPORTS | ||||||||
8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration of Appointment: Magistrate for the Flagstaff Municipal Court. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the appointment of Andrew Moore as Magistrate.
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B. | Consideration and Approval of Contract: Approve a Cooperative Purchase Contract for two (2) 2024 Residential Automated Side Load (ASL) Refuse Trucks from Freightliner of Arizona, LLC (Freightliner), with an option to purchase a third ASL Refuse Truck from Freightliner in FY 2023-24, in the total amount of $1,237,149.56, plus applicable fees and taxes. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
a. The immediate purchase of two (2) 2024 ASL Refuse Trucks in the amount of $824,766.37, plus applicable fees and taxes; and
b. The option to purchase a third ASL Refuse Truck in the amount of $412,383.19, plus applicable fees and taxes, if the budgeted item is approved by City Council in the FY 2023-24 Budget.
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C. | Consideration and Approval of Contract: Professional Services with Stantec Consulting Services, Inc. in an amount not to exceed $211,866 for a Water, Reclaimed Water, and Wastewater Cost-of-Service, Rates and Fees Study | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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9. | ROUTINE ITEMS | ||||||||
A. |
Consideration and Adoption of Ordinance No. 2023-04: An Ordinance of the City Council of the City of Flagstaff, authorizing the exchange of property of substantially equal value with the Arizona Board of Regents; providing for delegation of authority, repeal of conflicting ordinances, and establishing an effective date Consideration and Adoption of Resolution No. 2023-05: A Resolution of the City Council of the City of Flagstaff, approving the First Amendment to an Intergovernmental Agreement with the Arizona Board of Regents related to Consolidation of University Campus and Road Projects. |
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STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2023-04 by title only for the final time
2) City Clerk reads Ordinance No. 2023-04 by title only (if approved above) 3) Adopt Ordinance No. 2023-04 4) Read Resolution No. 2023-05 by title only 5) City Clerk reads Resolution No. 2022-05 by title only (if approved above) 6) Adopt Resolution No. 2023-05 |
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10. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2023-08: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for provision of dispatch services by the City of Flagstaff | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2023-08 by title only
2) City Clerk reads Resolution No. 2023-08 by title only (if approved above) 3) Adopt Resolution No. 2023-08 |
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B. | Consideration and Adoption of Resolution No. 2023-10: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Highlands Fire District and the City of Flagstaff for dispatch services. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2023-10 by title only
2) City Clerk reads Resolution No. 2023-10 by title only (if approved above) 3) Adopt Resolution No. 2023-10 |
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C. | Consideration and Adoption of Resolution No. 2023-07: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for provision of Warrant Services by the Coconino County Sheriff's Department to the City of Flagstaff Police Department | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2023-07 by title only
2) City Clerk reads Resolution No. 2023-07 by title only (if approved above) 3) Adopt Resolution No. 2023-07 |
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D. | Consideration and Adoption of Resolution No. 2023-09: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County, the Coconino County Jail District, and the City of Flagstaff for Coconino County to provide maintenance and custodial services for all parties, for a five year term. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2023-09 by title only
2) City Clerk reads Resolution No. 2023-09 by title only (if approved above) 3) Adopt Resolution No. 2023-09 |
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E. | Consideration and Adoption of Resolution No. 2023-06: A Resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County, the Coconino County Jail District, and the City of Flagstaff for provision of records management, filing, and reporting services by the City of Flagstaff | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2023-06 by title only
2) City Clerk reads Resolution No. 2023-06 by title only (if approved above) 3) Adopt Resolution No. 2023-06 |
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F. | Consideration and Adoption of Resolution No. 2023-11 : A resolution approving an intergovernmental agreement between Coconino County, the Arizona Board of Regents for and on behalf of Northern Arizona University, and the City of Flagstaff for provision of IT Technology Services by the City of Flagstaff | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2023-11 by title only
2) City Clerk reads Resolution No. 2023-11 by title only (if approved above) 3) Adopt Resolution No.2023-11 |
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G. | As Directed by the City Council: Consideration and Adoption of Resolution No. 2023-12: A resolution declaring City Council's opposition to the United States Supreme Court Decision in Dobbs v. Jackson Women's Health Organization; opposing Arizona Revised Statutes §§ 36-2321 through 2326, and other provisions of Arizona Law Criminalizing Abortion; and supporting the constitutional rights of pregnant persons, including their access to reproductive health care and abortions. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff proposes no specific course of action - if City Council so desires:
1) Read Resolution No. 2023-12 by title only 2) City Clerk reads Resolution No. 2023-12 by title only (if approved above) 3) Adopt Resolution No. 2023-12 |
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11. | PUBLIC PARTICIPATION | ||||||||
12. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | ||||||||
13. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of January 18, 2022, Budget Retreat of February 3, 2022, Budget Retreat of February 4, 2022, Special Work Session of January 24, 2023, Special Meeting (Executive Session) of January 31, 2023, Budget Retreat of February 2, 2023, Budget Retreat of February 3, 2023, Regular Meeting of February 7, 2023, Special Meeting (Executive Session) of February 14, 2023, Special Meeting (Executive Session) of February 21, 2023, and Special Meeting (Executive Session) of February 28, 2023. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Regular Meeting of January 18, 2022, Budget Retreat of February 3, 2022, Budget Retreat of February 4, 2022, Special Work Session of January 24, 2023, Special Meeting (Executive Session) of January 31, 2023, Budget Retreat of February 2, 2023, Budget Retreat of February 3, 2023, Regular Meeting of February 7, 2023, Special Meeting (Executive Session) of February 14, 2023, Special Meeting (Executive Session) of February 21, 2023, and Special Meeting (Executive Session) of February 28, 2023.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 01.18.2022.CCRM | ||
02.03.2022.CCBR | |||
02.04.2022.CCBR | |||
01.24.2023.CCSWS | |||
01.31.2023.CCSMES | |||
02.02.2023.CCBR | |||
02.03.2023.CCBR | |||
02.07.2023.CCRM | |||
02.14.2023.CCSMES | |||
02.21.2023.CCSMES | |||
02.28.2023.CCSMES |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointment: Magistrate for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the appointment of Andrew Moore as Magistrate.
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Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of Magistrates for the Municipal Court allows for ongoing operations of the court without interruption. Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. Magistrates are required for the ongoing operational needs of the Municipal Court. Magistrates are critical to the criminal and civil processes of the judicial branch. |
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Financial Impact: | |||||
Funding for all judicial positions is included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
Magistrates are critical to the criminal and civil processes of the judicial branch. This appointment helps to maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent, and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Personnel - Attract and retain quality staff.
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Has There Been Previous Council Decision on This: | |||||
Judge Moore has been appointed as an On-Call Magistrate by the City Council and has been serving in the Flagstaff Municipal Court for approximately two years. | |||||
Attachments: |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve a Cooperative Purchase Contract for two (2) 2024 Residential Automated Side Load (ASL) Refuse Trucks from Freightliner of Arizona, LLC (Freightliner), with an option to purchase a third ASL Refuse Truck from Freightliner in FY 2023-24, in the total amount of $1,237,149.56, plus applicable fees and taxes. | |||||
STAFF RECOMMENDED ACTION: | |||||
a. The immediate purchase of two (2) 2024 ASL Refuse Trucks in the amount of $824,766.37, plus applicable fees and taxes; and
b. The option to purchase a third ASL Refuse Truck in the amount of $412,383.19, plus applicable fees and taxes, if the budgeted item is approved by City Council in the FY 2023-24 Budget.
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Executive Summary: | |||||
The Solid Waste Residential Collection Program (Solid Waste) uses Automated Side Loader (ASL) refuse collection trucks in the daily collection of refuse and recyclable materials from residential and multi-family homes. The ASL refuse trucks have the largest capacity available (31 yards) and have advanced emissions that include robust after-treatment systems using diesel exhaust fluid to scrub the exhaust filters to eliminate soot and other contaminants. The estimated delivery is within six (6) months from approval to purchase. Solid Waste investigated the possibility of purchasing an EV refuse collection vehicles and found that a comparable EV refuse collection vehicle would be smaller in capacity (27 yards) and is estimated to cost approximately $700,000 per truck before applicable taxes. Further, the estimated delivery would be 18 to 24 months from approval for purchase. The purchase of one (1) EV refuse collection vehicle (roughly 10% of the residential refuse fleet) would negatively impact the City's ability to provide consistent, reliable service. Based on the current need to replace the aging residential refuse fleet, budgetary constraints, and unknown performance parameters associated with the range of EV refuse collection trucks in the Flagstaff elevation and cold climate, Solid Waste pursued the purchase of these three (3) ASL refuse trucks from Freightliner. However, it is the long term goal of Solid Waste to enter the EV arena when EV refuse collection vehicles are more proven and predictable. |
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Financial Impact: | |||||
All three (3) of these replacement ASL refuse trucks are included in the 2023/2024 year 5-year capital replacement plan for Solid Waste. The purchase of the first two (2) ASL refuse trucks is included in the FY 2022-23 Budget approved by the City Council in June of 2022 for $640,000. However, the final price of the ASL refuse trucks is higher than originally budgeted due to supply chain shortages, and inflationary impacts, which will necessitate the possible reduction of other planned capital purchases this current fiscal year. A FY 2023-24 Budget request has been submitted for the third ASL refuse truck; and if approved as part of the City FY 2023-24 adopted Budget in June of 2023, the third ASL refuse truck would be purchased and delivered in July 2023. The new ASL refuse trucks constitute the Solid Waste Collection Program's most critical replacement needs at this time. This purchases are budgeted in account number 211-06-166-0644-0-4401 and 211-06-166-0641-0-4401 (2024 purchase if approved). |
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Policy Impact: | |||||
None.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Policy PF.1.2. Allocate available public resource necessary for the City and County to prepare and adapt for natural and human-caused hazards so that all government operations support community resiliency. Goal LU.7. Provide for public services and infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
Yes. On October 18, 2022, the City Council approved the purchase of one (1) ASL refuse truck from Rush Truck Center of Arizona. Unfortunately, the vender was unable to fulfill the transaction due to supply issues, necessitating a new effort to purchase the ASL refuse trucks. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The Cooperative Purchase Contract will facilitate the replacement of two (and potentially a third) 2008 American LaFrance ASL trucks with Heil collection bodies. The City's replacement guideline for Solid Waste collection trucks is targeted at 10 years. Currently, one (1) of these trucks is out of service and is being used as a "parts" truck. American LaFrance truck company dissolved in 2012 and acquiring replacement parts for American LaFrance trucks is near impossible. The opportunity to purchase the third ASL Refuse Truck was not originally available because it was committed to another government agency that recently canceled their order (Kayenta Unified School District). This is a unique chance to purchase another collection vehicle that would most likely cost more and take over a year for delivery. The replacement request for these three (3) ASL trucks was approved by the City's Fleet Management Committees on August 9, 2022, and are included in fiscal 2023 and pending 2024 Budget. The City will be using the Freightliner Cooperative Purchase Contract #CTR041810 with Arizona State to purchase these ASL Refuse Trucks. The vender is an authorized retailer of Freightliner equipment under that Arizona State cooperative. Utilization of the Arizona State cooperative will ensure better pricing for the equipment. Purchasing staff reviewed the Arizona State cooperative and determined the contract to be current and relevant in scope to the vehicles being purchased. |
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Attachments: | Cooperative Purchase Contract | ||
Exhibit A.1 - Quote First Two | |||
Exhibit A.1 - Quote Third | |||
Exhibit B - Agency Contract | |||
Exhibit B - Agency Contract Dates |
8.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Professional Services with Stantec Consulting Services, Inc. in an amount not to exceed $211,866 for a Water, Reclaimed Water, and Wastewater Cost-of-Service, Rates and Fees Study | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Water Services Division recommends that the City Council approve the Contract for Professional Services with Stantec Consulting Services, Inc. (Stantec) to complete a Water, Reclaimed Water, and Wastewater Cost-of-Service, Rates, and Fees Study. In accordance with the City Council adopted Principles of Sound Water Management - Water Policies, Chapter A Finance, Policy A3 Rate Design Elements: a formal rate study shall be performed every three (3) years. The last rate and fee study for these three funds was executed in 2014 and completed in 2016, with a cost-of-service analysis completed in 2010. This next study includes both a rates/financial analysis and a cost-of-service study. A financial analysis will determine whether the existing rates are sufficient to recover utility costs and margins, incorporating unmet infrastructure needs to maintain quality and address capacity in the face of new environmental challenges. This “check-in” affords the City the opportunity to revisit and recommend any corrections to what could be subsidization among the rate classes as consumption patterns have changed since the last cost-of-service study was completed in 2010. A new cost-of-service analysis will look at different ways to allocate the utility’s costs to its customer classes proportionally and equitably based on their consumption patterns and demand or impacts on the systems. The Study ensures appropriate investment in resources and infrastructure supported by policymakers, community members, and developers. The process takes approximately 12 to 18 months, and engagement with the Water Commission, City Council, and the public will be paramount to success. The Contract for Professional Services with Stantec provides the City with the experience and expertise for a successful process. |
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Financial Impact: | |||||
The rate study is funded in FY 2023 CIP budgets: $187,000 in water fund 202-08-370-3179-0-4422; $25,000 in wastewater fund 203-08-375-3410-0-4421; $25,000 in reclaimed water fund 204-08-380-3416-0-4421. | |||||
Policy Impact: | |||||
In accordance with the 2014 Water Services Integrated Master Plan Water Policies, Policy A.3, Rate Design Elements, Water Services will perform a formal rate study every three (3) years. The last rate study for water, wastewater, and reclaimed water was completed in 2016. The last Cost-of-Service study was conducted in 2010. A rate adjustment analysis for the Stormwater fund was performed as a separate effort with rate adjustments currently being considered by City Council.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
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Has There Been Previous Council Decision on This: | |||||
There has not been a previous City Council decision on a contract for this Water, Reclaimed Water, and Wastewater Cost-of-Service, Rates and Fees Study. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The Water Services Division has historically based the rates, fees, and assessments charged to customers using a financial model to predict the cost of amortized operation and upkeep of the City water, wastewater, and reclaimed water infrastructure and associated fees. Stantec will analyze the revenue requirements for each of the three utility funds, building and using a financial forecasting model to evaluate the sustainability of the status quo as part of evaluating alternative revenue requirement scenarios. Stantec will prepare an analysis to determine the revenue required to support operations for each utility, including projected increases in operational and capital spending. As part of the analysis, Stantec will examine historical operating expenses, growth and water use trends, alternative capital spending levels, existing and proposed bond obligation and debt service coverage ratios, levels of operating and capital reserves, and other financial policies that drive the revenue requirements of the utility systems. An important aspect of this study, the cost-of-service portion will allocate the utility’s costs to its customer classes as proportionately and equitably as possible based on their consumption patterns or impact on the system. Stantec will build and use the City's financial model to develop alternative long-term financial management plans for each enterprise fund and will identify corresponding projected annual revenue requirements and projected rate revenue adjustments for water and sewer customers. An important aspect of assigning rates, fees, and rate classes is the establishment of revenue components in a legally defensible format. Additionally, this study will use sound financial principles outlined in City Council-adopted 2014 Water Policies. This study will accomplish that goal for the Water Services Division and the City. Purchasing staff published a Request for Proposals RFP solicitation for Water, Reclaimed Water, and Wastewater Cost-of-Service, Rates, and Fees Study services in the Arizona Daily Sun on July 3rd, 2022, and July 10th, 2022, and posted the solicitation to the City of Flagstaff’s PlanetBids Website on June 23rd, 2022. On August 3rd, 2022, the City received five (5) Proposals from Consultant Firms. A seven-member Selection Committee consisting of City staff from different key knowledge departments reviewed and evaluated the Proposals. Based upon the numerical scoring of the Proposals, the Selection Committee identified Stantec as the top proposing Consultant. Stantec demonstrated a clear recognition of the knowledge and experience to study water rates and compile the information needed for Flagstaff Water Services to move forward with the rate study. |
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Key Considerations: | |||||
The rate study aims to ensure that Water Services and Customer Services have sufficient revenues to cover operation, maintenance, and capital costs and meet the City’s debt coverage requirements and working capital guidelines. The financial model and analysis will evaluate the current rates and provide recommendations for fee structures that will meet cost and revenue requirements for a base fiscal year and ten subsequent years. |
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Community Involvement: | |||||
This rate study conducted by Stantec will assist in achieving an equitable rate structure, user fees, and capacity charges that reflect the actual cost of the operation, maintenance, repair, and replacement of the water, wastewater, and reclaimed water infrastructure and the associated fees to meet the level of service expected of our customers and community. Costs will be distributed according to the value of the user class or as the City Council ultimately decides. The Stantec rate study will not address stormwater needs or the Stormwater Fund. |
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Expanded Options and Alternatives: | |||||
Water Services staff worked with the City's Water Commission to develop a scope of work for the RFP encompassing many anticipated topics the community and City Council may wish to discuss. In their proposal, Stantec demonstrated significant knowledge in the areas recommended by Flagstaff City Council and the City's Water Commission. Stantec brings expertise through their involvement in nationwide utility financial associations and their practice in assisting on countless rate studies for communities including many that have incorporated very progressive rate structures to meet more challenging goals of the governing board or council. Stantec demonstrated that it is accustomed to working with communities on utility rate studies. The Scope of Work requires Stantec's public outreach team to meet with the City’s Water Services Team and City's Public Affairs representatives to develop a strategic communications plan to solicit feedback from the community and other key stakeholders. Stantec's public outreach team is experienced in translating technical details into understandable information and will provide meeting materials and facilitation services during public workshops. |
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Attachments: | Contract for COF | ||
Exhibit A - Scope of Services |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2023-04: An Ordinance of the City Council of the City of Flagstaff, authorizing the exchange of property of substantially equal value with the Arizona Board of Regents; providing for delegation of authority, repeal of conflicting ordinances, and establishing an effective date Consideration and Adoption of Resolution No. 2023-05: A Resolution of the City Council of the City of Flagstaff, approving the First Amendment to an Intergovernmental Agreement with the Arizona Board of Regents related to Consolidation of University Campus and Road Projects. |
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STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2023-04 by title only for the final time
2) City Clerk reads Ordinance No. 2023-04 by title only (if approved above) 3) Adopt Ordinance No. 2023-04 4) Read Resolution No. 2023-05 by title only 5) City Clerk reads Resolution No. 2022-05 by title only (if approved above) 6) Adopt Resolution No. 2023-05 |
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Executive Summary: | |||||
The ordinance will authorize the exchange of real property interests of substantially equal value with the NAU. The resolution will approve a First Amendment to the Intergovernmental Agreement with NAU, and establish details for the property exchange. Draft documents were attached to the February 21, 2023 Council meeting packet. Final documents are attached to the March 7, 2023 Council meeting packet and include two updated legal descriptions as noted below in underlined text. If approved, City will receive the following property interests from NAU: 1. Fee simple title to University Drive east of Milton Road (86,068 square feet); and 2. Drainage easement (1,173 square feet); and 3. Drainage easement (882 square feet). If approved, NAU will receive the following property interests from City: 1. Fee simple title to land adjacent to NAU Campus (abandoned public right-of-way along Hoskins Avenue)(5,237 square feet). As part of the overall agreement with NAU, the following are additional key terms found in the First Amendment:
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Financial Impact: | |||||
If approved, City and NAU will exchange properties of substantially equal value. An appraisal is not required by A.R.S. Section 9-407. City and NAU staff have prepared a determination that the properties are of substantially equal value, as set forth in the attached chart. City Public Works Department will be assuming additional costs related to ongoing maintenance of University Drive east of Milton Road, except for snowplowing. University Drive is owned by NAU, but is used as public right-of-way. |
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Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Sustainable, Innovative Infrastructure
Carbon Neutrality Plan DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. DD-5: Invest in comprehensive and equitable transit. Regional Plan Policy CC.5.4. Complete sidewalks and Flagstaff Urban Trails System connections for all schools, community colleges, and university campuses. |
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Has There Been Previous Council Decision on This: | |||||
Yes, the Council has made prior decisions related to today's Agenda Item:
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Options and Alternatives: | |||||
1. Approve Ordinance No. 2023-04, authorizing property exchange with NAU. 2. Approve Resolution No. 2023-05 approving First Amendment to IGA with NAU to carry out the property exchange. 3. Suggest modifications to the documents or planned course of action. 4. Do not approve the documents. |
|||||
Key Considerations: | |||||
The property exchange will enable the City to obtain property rights so that it can proceed with improvements to University Drive east of Milton Road as part of the Beulah/University Realignment Project. This Project is scheduled to start construction in Spring 2023. University Drive is used as public right-of-way for access not only to the NAU Campus, but also to a cemetery, the Greentree shopping center, and the Target shopping center. | |||||
Attachments: | Exchange Value | ||
Ord. 2023-04 | |||
Legal Descriptions | |||
Res. 2023-05 | |||
Amendment to 2017 IGA | |||
2017 CVS Development Agreement | |||
2017 IGA with NAU for Property Exchange | |||
Ord 2022-31 Abandoning ROW in Hoskins Ave |
10.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-08: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for provision of dispatch services by the City of Flagstaff | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-08 by title only
2) City Clerk reads Resolution No. 2023-08 by title only (if approved above) 3) Adopt Resolution No. 2023-08 |
|||||
Executive Summary: | |||||
This agreement will allow the Flagstaff Police Department 9-1-1 Communications Center to continue to provide the same dispatch services to the Coconino County Sheriff’s Office as it has since the co-located dispatch center was opened in 2000. This is a five (5) year agreement and the estimated cost to the Coconino County Sheriff’s Office is approximately $697,016.00 for FY23. |
|||||
Financial Impact: | |||||
The agreement is for a term of five years. The methodology for charging dispatch services splits costs based on the number of calls an agency receives to dispatch. |
|||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Serve the public providing high quality internal and external customer service.
High Performing Governance: Encourage public trust through transparency, accessibility and use of the City's public participation policy. Team Flagstaff Strategic Plan: Provide exceptional service. Carbon Neutrality Plan DD-2: Assists in providing public safety services with adequate resources and staff time in ensuring that our neighborhoods are safe for community members to travel in. Regional Plan Council Goals: 3) Provide sustainable and equitable public facilities, services, infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 8) Improve effectiveness of notification, communication and engagement with residents, neighborhoods and businesses and about City services, programs, polices projects and developments. 11) Ensure that we are as prepared as possible for extreme weather events. |
|||||
Has There Been Previous Council Decision on This: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. | |||||
Options and Alternatives: | |||||
Approve or disapprove the Intergovernmental Agreement for the Flagstaff 9-1-1 Communications Center to continue to provide dispatch services to the Coconino County Sheriff’s Office. |
|||||
Background and History: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. The Flagstaff Police Department (FPD) operates, manages, and maintains a dispatching facility, emergency communications system, automated computer-aided dispatching system, telephones and recording equipment, and dispatch personnel for the operation of a dispatch center located at the Law Enforcement Facility and FPD is the primary Public Safety Answer Point (PSAP) for 9-1-1 calls within its area of responsibility. Through this agreement, FPD agrees to provide dispatch services to the Sheriff’s Office twenty-four hours a day, seven days a week during the term of the agreement. |
|||||
Key Considerations: | |||||
By approving this Intergovernmental Agreement, the Flagstaff 9-1-1 Communications Center can continue to provide dispatch services to the Coconino County Sheriff's Office. | |||||
Community Benefits and Considerations: | |||||
All law enforcement and fire agencies dispatched out of the Flagstaff 9-1-1 Communications center are billed on what it costs to run the 9-1-1 Center. The total cost to run the Flagstaff 9-1-1 Center is determined by the city finance department and then divided by the agencies we dispatch for. The cost includes number of calls dispatched, software licenses, radio maintenance, supplies, etc. When we need large projects like the CAD upgrade the cost is also divided by all the agencies we dispatch for. | |||||
Community Involvement: | |||||
The Flagstaff 9-1-1 Communications Center provides law enforcement and fire dispatch services from a single point of contact which enables the most comprehensive responses to our citizens and users. There is a distinct advantage to providing dispatching services to public safety agencies surrounding the city of Flagstaff. This fosters consistency and enhances communications when first responders work together in the field to address an emergency. |
|||||
Expanded Options and Alternatives: | |||||
The Coconino County Sheriff’s Office had this IGA approved through their board of supervisors. |
|||||
Attachments: | Res. 2023-08 | ||
Dispatch IGA |
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-10: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Highlands Fire District and the City of Flagstaff for dispatch services. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-10 by title only
2) City Clerk reads Resolution No. 2023-10 by title only (if approved above) 3) Adopt Resolution No. 2023-10 |
|||||
Executive Summary: | |||||
This agreement will allow the Flagstaff Police Department 9-1-1 Communications Center to continue to provide the same dispatch services to Highlands Fire District as it did in the past. Highlands Fire District will be billed according to the total budgetary cost of operating the 9-1-1 Communications Center . This is calculated at a cost per call rate and billed as such. these funds will be utilized to offset the cost to operate the 9-1-1 Communications Center. This agreement represents revenue of approximately $30,000 annually. | |||||
Financial Impact: | |||||
Highlands Fire District is billed on cost per call. The city finance department determines what the cost per call will be each fiscal year depending on what it costs to run the Flagstaff Police Department 9-1-1 Center. The yearly revenue is approximately $30,000.00. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Serve the public providing high quality internal and external customer service.
High Performing Governance: Encourage public trust through transparency, accessibility and use of the City's public participation policy. Team Flagstaff Strategic Plan: Provide exceptional service. Carbon Neutrality Plan DD-2: Assists in providing public safety services with adequate resources and staff time in ensuring that our neighborhoods are safe for community members to travel in.
Regional Plan Council Goals:
3) Provide sustainable and equitable public facilities, services, infrastructure systems in an efficient and effective manner to serve all population areas and demographics. 8) Improve effectiveness of notification, communication and engagement with residents, neighborhoods and businesses and about City services, programs, polices projects and developments. 11) Ensure that we are as prepared as possible for extreme weather events. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. The last IGA to provided dispatch services for Highlands Fire District was approved by council in 2017. | |||||
Options and Alternatives: | |||||
Approve or disapprove the Intergovernmental Agreement for the Flagstaff 9-1-1 Communications Center to continue to provide dispatch services to Highlands Fire District. |
|||||
Key Considerations: | |||||
By approving this Intergovernmental Agreement extension, the Flagstaff 9-1-1 Communications Center can provide dispatch service to Highlands Fire District. |
|||||
Community Benefits and Considerations: | |||||
Highlands Fire District will be invoiced quarterly for the dispatch services based on the number of calls at the calculated cost per call. |
|||||
Community Involvement: | |||||
The combined 911 Center provides fire, and law enforcement dispatch services from a single point of contact which enables the most comprehensive responses to our citizens and users. | |||||
Expanded Options and Alternatives: | |||||
Highlands Fire District has had the agreement approved by their fire board. | |||||
Attachments: | Res. 2023-10 | ||
IGA-Highlands Fire |
10.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-07: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for provision of Warrant Services by the Coconino County Sheriff's Department to the City of Flagstaff Police Department | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-07 by title only
2) City Clerk reads Resolution No. 2023-07 by title only (if approved above) 3) Adopt Resolution No. 2023-07 |
|||||
Executive Summary: | |||||
Approval of the Intergovernmental Agreement (IGA) with the Flagstaff Police Department and the Coconino County Sheriff’s Office, will enable the Coconino County Sheriff’s Office to provide outstanding arrest warrant services for both parties, for a 5-year term, in the estimated annual amount of $278,290 in FY23. | |||||
Financial Impact: | |||||
For the Coconino County Sheriff’s Office to provide outstanding arrest warrant services for both parties, for a 5-year term, it is estimated that the annual amount for FY23 is $278,290. The methodology for charging FPD for warrant services splits costs based on the number of warrants processed. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Utilizing the Coconino County Sheriff Office to provide public safety services with resources, staff and training responsive to the communities needs.
Carbon Neutrality Plan DD-2: Assists in providing public safety services with adequate resources and staff time in ensuring that our neighborhoods are safe for community members to travel in.
Regional Plan Goal E.I Increase energy efficiency. Supporting and utilizing our partners resources for warrants services to reduce duplication in work (reducing electricity use in co-located facilities).
|
|||||
Has There Been Previous Council Decision on This: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. | |||||
Options and Alternatives: | |||||
The alternative to shared services would be for each agency to budget employees and equipment for the services of Dispatch, Records, Warrants, Information Technologies, and Maintenance/Custodial. | |||||
Background and History: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. Since these agreements have been in place, technology and services have evolved. All agencies have negotiated current services, IGA's have been approved by Jail District Directors and the Board of Supervisors and we are requesting the Flagstaff City Council to approve the agreements. For the Warrants IGA: The Coconino County Sheriff’s Office (CCSO) enter all arrest warrants delivered to the County by the City into the Sheriff’s Office computer system and the Arizona Criminal Justice Information System (ACIJIS) within fourteen days after receipt. The CCSO will maintain alphabetical files of original arrest warrants and provide timely responses to inquiries with regard to those documents. The CCSO will maintain copies of correspondence, court orders, and other court documents related to outstanding arrest warrants until those arrest warrants are removed from the CCSO and ACJIS computer systems. The CCSO will make all necessary contacts and arrangements for the extradition of persons arrested outside of the State of Arizona pursuant to an arrest warrant for their return to Coconino County, including obtaining a Governor’s Warrant if necessary. |
|||||
Community Involvement: | |||||
The Intergovernmental Agreement will allow the Flagstaff Police Department and Coconino County Sheriff's Office to jointly control crime and administer justice. This contributes to a Safe and Healthy Community by providing public safety services with resources, staff and training responsive to the community's needs. | |||||
Expanded Options and Alternatives: | |||||
Inform the Council and public on the Intergovernmental Agreement and how the partnering agencies are providing public safety services with adequate resources. | |||||
Attachments: | Res. 2023-07 | ||
Collocation IGA - Warrant Services |
10.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-09: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County, the Coconino County Jail District, and the City of Flagstaff for Coconino County to provide maintenance and custodial services for all parties, for a five year term. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-09 by title only
2) City Clerk reads Resolution No. 2023-09 by title only (if approved above) 3) Adopt Resolution No. 2023-09 |
|||||
Executive Summary: | |||||
Approval of an Intergovernmental Agreement (IGA) with the Flagstaff Police Department, the Coconino County Sheriff’s Office, and the Coconino County Jail District, for the Coconino County Sheriff’s Office to provide maintenance and custodial services for all parties, for a 5-year term, in the estimated annual amount of $455,602.00 in FY23. | |||||
Financial Impact: | |||||
The agreement is for a term of five years. CCSO will provide custodial services, maintenance, and the utilities in the estimated annual amount of $455,602.00 in FY23. The County, City and District will pay the pro-rata shares of the cost of the services based on the square footage used by each party. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
Carbon Neutrality Plan BE-3: Reduce energy use in existing buildings (utilizing solar for some of our buildings energy use).
Regional Plan Goal E.I Increase energy efficiency. Supporting and utilizing our partners resources for maintenance and custodial services to reduce duplication in work (reducing electricity use in co-located facilities).
|
|||||
Has There Been Previous Council Decision on This: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. | |||||
Options and Alternatives: | |||||
The alternative to shared services would be for each agency to budget employees and equipment for the services of Dispatch, Records, Warrants, Information Technologies, and Maintenance/Custodial. | |||||
Background and History: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. Since these agreements have been in place, technology and services have evolved. All agencies have negotiated current services and we are requesting the Jail District Directors and the Board of Supervisors to approve the agreements. For the Maintenance and Custodial IGA: The Flagstaff Police Department (FPD), the Coconino County Sheriff’s Office (CCSO), and the Coconino County Detention Facility, are collocated at the Law Enforcement Administrative Facility (LEAF) at 911 E Sawmill Road and 951 E Sawmill Road. All parties require custodial services, maintenance, utilities, landscaping, and parking lots. The Coconino County Jail District (Jail District) operates the Coconino County Adult Detention Facility at 951 E Sawmill Road, located on the LEAF campus. The Jail District requires custodial services, maintenance, utilities, landscaping, and parking lots. Through this agreement, the Coconino County Sheriff’s Office (CCSO) will provide maintenance and custodial services to the Flagstaff Police Department and a portion of the Coconino County Jail (Jail District). |
|||||
Community Involvement: | |||||
The Intergovernmental Agreement will allow the Flagstaff Police Department and Coconino County Sheriff's Office to jointly control crime and administer justice. This contributes to a Safe and Healthy Community by providing public safety services with resources, staff and training responsive to the community's needs. |
|||||
Expanded Options and Alternatives: | |||||
Inform the Council and public on the Intergovernmental Agreement and how the partnering agencies are providing public safety services with adequate resources. |
|||||
Attachments: | Res. 2023-09 | ||
Collocation IGA- Maintenance |
10.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-06: A Resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County, the Coconino County Jail District, and the City of Flagstaff for provision of records management, filing, and reporting services by the City of Flagstaff | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-06 by title only
2) City Clerk reads Resolution No. 2023-06 by title only (if approved above) 3) Adopt Resolution No. 2023-06 |
|||||
Executive Summary: | |||||
Approve the Intergovernmental Agreement (IGA) with the Flagstaff Police Department, the Coconino County Sheriff’s Office, and the Coconino County Jail District, for the Flagstaff Police Department to provide Records management and customer support services for all parties, for a 5-year term, in the estimated annual amount of $103,002.00 in FY23. | |||||
Financial Impact: | |||||
For the Flagstaff Police Department to provide Records services for all parties, for a five year term, it is estimated that the annual amount for FY 23 is $103,002. The City, County and District will pay the pro-rata shares of the cost of the Records Sections services. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Provide public safety services with resources, staff and training responsive to the communities needs.
Carbon Neutrality Plan DD-2: Assists in providing public safety services with adequate resources and staff time in ensuring that our
neighborhoods are safe for community members to travel in. Regional Plan Provide sustainable and equitable public facilities, services, infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
|
|||||
Has There Been Previous Council Decision on This: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. | |||||
Options and Alternatives: | |||||
The alternative to shared services would be for each agency to budget employees and equipment for the services of Dispatch, Records, Warrants, Information Technologies, and Maintenance/Custodial. |
|||||
Background and History: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. Since these agreements have been in place, technology and services have evolved. All agencies have negotiated current services and we are requesting the Jail District Directors and the Board of Supervisors to approve the agreements. For the Records IGA: The Flagstaff Police Department Records Section provides support for law enforcement personnel, manages law enforcement records, files and reports, and provides limited public access to law enforcement records. They also provide storage, retrieval, and disposition of certain of the records under the management of the Sheriff’s Office and the Jail District. |
|||||
Community Involvement: | |||||
The Intergovernmental Agreement will allow the Flagstaff Police Department and Coconino County Sheriff's Office to jointly control crime and administer justice. This contributes to a Safe and Healthy Community by providing public safety services with resources, staff and training responsive to the community's needs. |
|||||
Expanded Options and Alternatives: | |||||
Inform the Council and public on the Intergovernmental Agreement and how the partnering agencies are providing public safety services with adequate resources. |
|||||
Attachments: | Res. 2023-06 | ||
Collocation IGA- Records |
10.F.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-11 : A resolution approving an intergovernmental agreement between Coconino County, the Arizona Board of Regents for and on behalf of Northern Arizona University, and the City of Flagstaff for provision of IT Technology Services by the City of Flagstaff | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-11 by title only
2) City Clerk reads Resolution No. 2023-11 by title only (if approved above) 3) Adopt Resolution No.2023-11 |
|||||
Executive Summary: | |||||
Approve the Intergovernmental Agreement (IGA) with the Flagstaff Police Department, NAU Police Department, and the Coconino County Sheriff’s Office, for shared use of IT Technology Services across all three agencies. | |||||
Financial Impact: | |||||
This agreement amends the previous agreement where the City of Flagstaff would pay the County Sheriff's Office for IT services and support. In this new agreement, IT services, support and maintenance will be managed and provided within and by each respective agencies. However, the City, County and District will pay the pro-rata shares of the cost of any technology infrastructure and upgrade purchases that benefit all agencies. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Provide public safety services with resources, staff and training responsive to the communities needs. Carbon Neutrality Plan DD-2: Assists in providing public safety services with adequate resources and staff time in ensuring that our neighborhoods are safe for community members to travel in. Regional Plan Provide sustainable and equitable public facilities, services, infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. | |||||
Options and Alternatives: | |||||
The alternative to shared services would be for each agency to budget employees and equipment for the services of Dispatch, Records, Warrants, Information Technologies, and Maintenance/Custodial. | |||||
Background and History: | |||||
When the Law Enforcement Administrative Facility was completed in 2000, the Coconino County Sheriff’s Office, Coconino County Jail District, and the Flagstaff Police Department began the collocation in the new building. Simultaneously, Intergovernmental Agreements (IGA’s) were executed to provide details of the shared services. The Flagstaff Police Department provided Dispatch services and Records services, and the Sheriff’s Office provided Information Technology services, Maintenance and Custodial services, and Warrants services. These IGA’s were in place until now. Since these agreements have been in place, technology and services have evolved. All agencies have negotiated current services and we are requesting the Jail District Directors and the Board of Supervisors to approve the agreements. | |||||
Community Involvement: | |||||
The Intergovernmental Agreement will allow the Flagstaff Police Department and Coconino County Sheriff's Office to jointly control crime and administer justice. This contributes to a Safe and Healthy Community by providing public safety services with resources, staff and training responsive to the community's needs. | |||||
Expanded Options and Alternatives: | |||||
Inform the Council and public on the Intergovernmental Agreement and how the partnering agencies are providing public safety services with adequate resources. | |||||
Attachments: | Res. 2023-11 | ||
Collocation IGA - Technology |
10.G.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
As Directed by the City Council: Consideration and Adoption of Resolution No. 2023-12: A resolution declaring City Council's opposition to the United States Supreme Court Decision in Dobbs v. Jackson Women's Health Organization; opposing Arizona Revised Statutes §§ 36-2321 through 2326, and other provisions of Arizona Law Criminalizing Abortion; and supporting the constitutional rights of pregnant persons, including their access to reproductive health care and abortions. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff proposes no specific course of action - if City Council so desires:
1) Read Resolution No. 2023-12 by title only 2) City Clerk reads Resolution No. 2023-12 by title only (if approved above) 3) Adopt Resolution No. 2023-12 |
|||||
Executive Summary: | |||||
In August 2022, a citizen petition was received by City Council requesting the Flagstaff City Council “discuss protecting Flagstaff residents from possible arrest and prosecution for providing, accessing or assisting with abortion services.” Not long after, then-Councilmember Aslan made a Future Agenda Item Request (FAIR) for Council to discuss a potential resolution on the matter of abortion in light of the recent US Supreme Court case known as Dobbs v. Jackson Women's Health Organization (which overturned Roe v. Wade), and also in light of state legislation related to abortion. A sufficient number of Councilmembers supported the FAIR. In Arizona, the cities of Tucson and Phoenix adopted resolutions expressing opposition to Dobbs v. Jackson Women's Health Organization, and commenting on state legislation related to abortion. Flagstaff City Council had, and still has that same option, and also the option not to make a statement by resolution. At the Council meeting on February 21, 2023 the Council discussed these options. The City Council was reminded that the State of Arizona regulates the health industry, not cities, and that if City Council desired a resolution for consideration, the recommendation would be for a resolution very similar to what Tucson and Phoenix adopted, i.e., it would not create a law but would make a statement only.The City Council was also told at the February 21, 2023 meeting that if City Council gave direction to bring a potential resolution to City Council for consideration and possible adoption, that could occur at the March 7 meeting; or, that City Council could give no direction. A majority of City Council gave direction for the option to consider a resolution similar to Tucson and Phoenix resolutions. At Council's direction, the resolution before you is legally sound for City Council's consideration and possible adoption. |
|||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
Adoption of a resolution would be a City Council policy statement. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
Council may adopt the resolution. Council may not adopt the resolution. |
|||||
Attachments: | Res. 2023-12 |