Agenda

WORK SESSION AGENDA
A M E N D E D

CITY COUNCIL WORK SESSION
TUESDAY
APRIL 11, 2023

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments may be given through a virtual public comment platform or in-person

If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room.

VIRTUAL PUBLIC COMMENT WAITING ROOM

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such.

Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

Pledge of Allegiance, Mission Statement, and Land Acknowledgement

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

Public Participation

Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

Review of Draft Agenda for the April 18, 2023 City Council Meeting

Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.

Proclamation: Fair Housing Month

Proclamation: National Library Week

Proclamation: National Telecommunicator Week

Presentation and discussion regarding the City of Flagstaff Community Development Block Grant Program Year 2023 Annual Action Plan and Staff recommendations for Program Year 2023 CDBG funding allocations.

The desired outcome of the April 11, 2023 City Council Work Session is to inform Council of the Community Development Block Grant (CDBG) Program Year 2023 Annual Action Plan, required by the US Department of Housing and Urban Development (HUD) as part of the CDBG Program. The 2023 Annual Action Plan is due to be submitted to HUD on May 15, 2023 and is required in order for the City of Flagstaff to maintain its compliance with federal CDBG regulations.

Staff will provide Council with a presentation regarding the 2023 CDBG proposals that were received through the Notice of Funding Available application process. Staff will review each proposal and provide funding recommendations for 2023 CDBG Entitlement and Annual Action Plan.

Staff will return for the May 2nd Council meeting to request approval of the 2023 Annual Action Plan and final allocation decisions through a resolution authorizing submission of the AAP to the U.S. Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant (CDBG) process.

10.

Presentation regarding funding allocations for the City of Flagstaff American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds for Housing Assistance Projects

To inform Council of funding allocations for the American Rescue Plan Act Coronavirus Local Recovery Funds for Housing Assistance Projects. Staff will provide Council with a presentation regarding the proposals received through the Notice of Funding Available process and recommendations made by the Ranking Committee.

Staff will request City Council's consideration of approval of grant agreements for the recommended projects through consent agendas at future meeting dates, TBD.

11.

City Procurement Policies and Procedures - Purchasing 101

Provide information and background to the Procurement Policies and Procedures.

12.

Agassiz Peak Renaming Process (this item will occur no earlier than 5:00 p.m.)

Receive input from Council on the name change proposal for Agassiz Peak currently being considered by the Arizona Board on Geographic and Historic Names.

13.

Public Participation

14.

Informational Items To/From Mayor, Council, and City Manager; future agenda item requests

15.

Adjournment

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2023.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:	The Honorable Mayor and Council
From:	Kristine Pavlik, Housing and Grants Administrator
Date:	03/29/2023
Meeting Date:	04/11/2023


TITLE:
Presentation and discussion regarding the City of Flagstaff Community Development Block Grant Program Year 2023 Annual Action Plan and Staff recommendations for Program Year 2023 CDBG funding allocations.
DESIRED OUTCOME:
The desired outcome of the April 11, 2023 City Council Work Session is to inform Council of the Community Development Block Grant (CDBG) Program Year 2023 Annual Action Plan, required by the US Department of Housing and Urban Development (HUD) as part of the CDBG Program. The 2023 Annual Action Plan is due to be submitted to HUD on May 15, 2023 and is required in order for the City of Flagstaff to maintain its compliance with federal CDBG regulations. Staff will provide Council with a presentation regarding the 2023 CDBG proposals that were received through the Notice of Funding Available application process. Staff will review each proposal and provide funding recommendations for 2023 CDBG Entitlement and Annual Action Plan. Staff will return for the May 2nd Council meeting to request approval of the 2023 Annual Action Plan and final allocation decisions through a resolution authorizing submission of the AAP to the U.S. Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant (CDBG) process.
EXECUTIVE SUMMARY:
The City of Flagstaff receives an annual allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) on a “Program Year” basis (July 1 – June 30). The purpose of the CDBG program is to develop viable urban communities through the provision of decent affordable housing, a suitable living environment, and economic opportunity, principally for low and moderate-income persons. In Flagstaff, for 2022, low to moderate-income (80% of the Area Median Income or below) is defined as a 4-member household earning under $68,700. The City of Flagstaff receives an annual allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) on a “Program Year” basis (July 1 – June 30). The purpose of the CDBG program is to develop viable urban communities through the provision of decent affordable housing, a suitable living environment, and economic opportunity, principally for low and moderate-income persons. In Flagstaff, for 2022, low to moderate-income (80% of the Area Median Income or below) is defined as a 4-member household earning under $68,700. In order to receive CDBG funding, the City must complete and submit to HUD an Annual Action Plan describing how the anticipated CDBG allocation will address Flagstaff's community needs identified in the 2021-2025 Consolidated Plan and how funding will be distributed within Flagstaff city limits. The Annual Action Plan is due to HUD on or before May 15, 2023. The CDBG allocation amount for Program Year 2023 is $541,191. In addition, the City of Flagstaff is able to include program income and prior year de-obligated funds to increase funding available for allocation. These additional funds equal $199,588.50. Therefore, an estimated grand total of $740,779.50 is available for CDBG eligible projects for the 2023 program year, through the Annual Action Plan.
INFORMATION:
Please review the May 2, 2023 Staff Summary in Attachments for additional information.

Attachments:	CDBG May 2 Staff Summary
	CDBG Presentation

10.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:	The Honorable Mayor and Council
From:	Kristine Pavlik, Housing and Grants Administrator
Date:	03/30/2023
Meeting Date:	04/11/2023

TITLE:

Presentation regarding funding allocations for the City of Flagstaff American Rescue Plan Act Coronavirus Local Fiscal Recovery Funds for Housing Assistance Projects

DESIRED OUTCOME:

EXECUTIVE SUMMARY:

On October 12, 2021, Council directed that $1,900,000 in American Rescue Plan Act of 2021 (“ARPA”) Coronavirus State and Local Fiscal Recovery Funds (“Local Recovery Funds”) be distributed to support Housing Assistance under the Negative Economic Impact funding category. Under ARPA, the purpose of the programs, services, or capital expenditures (“Projects”) must be to respond to the negative economic impacts of the COVID-19 pandemic, by supporting the health of communities, and helping households recover from economic impacts, particularly disproportionately impacted low-income workers and people of color.

On November 7, 2022, the City of Flagstaff released a Notice of Funding Available ("NOFA") for Housing Assistance Projects that address community needs identified as a result of the COVID-19 pandemic in order to improve community resilience, address disparities of disproportionately impacted communities and create and preserve stable, affordable housing and prevent eviction. The City received eight (8) eligible applications by the December 19, 2023 deadline.

Staff will work with selected agencies to draft grant agreements in alignment with these recommendations and request Council approval in the coming months.

INFORMATION:

Housing staff conducted a risk assessment of all eight (8) applying agencies and their proposed Projects. Additionally, a Ranking Committee comprised of three (3) community representatives and three (3) City Staff met to review the proposals and rank them by consensus. Rankings primarily serve as a risk and benefit assessment and are the guiding input for Staff recommendations of ARPA Local Recovery Funds allocations. Staff presented the recommended allocations to the Housing Commission at the March meeting and the Housing Commission voted unanimously to forward them to Council with a recommendation for approval.

With $1,900,000 in ARPA Local Recovery Funds available for Housing Assistance, Staff recommends fully funding the five (5) highest ranking applications and allocating partial funding to the remaining three (3) applications. After accounting for fully funding the top ranking applications, the remaining three (3) are recommended to receive approximately 80% of the funding requested based on available funds and their similar scores. All of the Projects are still able to proceed with partial funding. Habitat for Humanity and The Salvation Army will adjust their Project outcomes accordingly if alternative funding is not identified.

The below table provides a list of the applying agency's, the proposed Projects and requested funding as well as each applications average ranking score and staff recommended funding.

City of Flagstaff ARPA Local Recovery Funds Housing Assistance Requests
Agency and Project	Individuals/ Households Served	Requested Funding	Recommended Funding	Ranking
Housing Solutions of Northern Arizona JoJo's Place Transitional Housing	44 Transitional Housing Units	$500,000.00	$500,000.00	193
DNA People's Legal Services Outreach/Legal Aid for Eviction Prevention	Outreach to 10,000 Households Legal Aid for 85 Households	$200,000.00	$200,000.00	189
Flagstaff Shelter Services Hotel Shelter Operations	500 Unique Individuals	$100,000.00	$100,000.00	188
Homeless Youth Connection Transitional Housing Operations	Support services for 50 youth and 7 Transitional Housing Beds	$46,250.00	$46,250.00	178
Catholic Charities Homeless Outreach and Support Services	675 Unique Individuals	$199,999.00	$199,999.00	178
Villas on Lake Mary LIHTC Development	76 LIHTC Units	$500,000.00	$397,000.00 (20yr Loan)	165
Habitat for Humanity Starter Homes at Timber Sky	Predevelopment of 24 sites	$500,000.00	$397,000.00	164
The Salvation Army Rental Assistance	50 Households	$75,000.000	$59,550.00	164
		$2,121,249.00	$1,899,799.00

If funded as detailed in the chart above, these recommendations would support the creation of 76 permanently affordable rental units, 44 units of transitional housing and seven (7) transitional housing beds exclusively for youth experiencing homelessness, as well as, the development of 24 sites of future Starter Homes for affordable homeownership. ARPA funds would also provide operational support for shelter and outreach services to over 1,000 individuals experiencing homelessness and prevent eviction for over 135 households.

Attachments:

ARPA Presentation

12.

CITY OF FLAGSTAFF

STAFF SUMMARY REPORT

To:	The Honorable Mayor and Council
From:	Sarah Langley, Public Affairs Director
Date:	04/06/2023
Meeting Date:	04/11/2023


TITLE:
Agassiz Peak Renaming Process (this item will occur no earlier than 5:00 p.m.)
DESIRED OUTCOME:
Receive input from Council on the name change proposal for Agassiz Peak currently being considered by the Arizona Board on Geographic and Historic Names.
EXECUTIVE SUMMARY:
The City of Flagstaff was contacted by a representative of the Arizona Board on Geographic and Historic Names regarding Docket 2023-02 Öo'mawki (Agassiz Peak). The Board hears and takes action on name proposals for geographic features and historic places in Arizona. An important part of the Board's consideration of a naming proposal is stakeholder response and the Board has asked for a comment on Docket 2023-02 from the Flagstaff City Council.
INFORMATION:
The name change proposal was submitted to the Arizona Board on Geographic and Historic Names by a group of Flagstaff community members. The details of the application can be viewed in the attached application document and the new name for the peak proposed in the application is Öo'mawki. During the agenda item, staff will play a recorded remark from Rose Toehe, the City's Coordinator for Indigenous Initiatives, and hear input from the community group that submitted the name change proposal.

Attachments:

Domestic Names Committee Proposal Form