CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | COUNCIL LIAISON REPORTS | ||||||||
6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Tourism Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make three appointments to terms expiring January 2026.
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B. | Consideration of Appointments: Planning and Zoning Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring December 2025.
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7. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||
A. | Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "B66 Brunch Brew BBQ," 409 S. San Francisco St., Series 12 (restaurant), New License. | ||||||
STAFF RECOMMENDED ACTION: | |||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of the Design-Build Agreement: Design-Build Services Agreement with Hunter Contracting Co. for the Inner Basin Waterline Restoration Project and a Design Phase Services GMP1 in the amount of $189,694.00. | ||||||
STAFF RECOMMENDED ACTION: | |||||||
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B. | Consideration and Approval of Contract: Cooperative Purchase Contract with Deere & Company of a John Deere Compact Utility Tractor in the amount of $66,071.40. | ||||||
STAFF RECOMMENDED ACTION: | |||||||
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C. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract for a Velocity Aerial Bucket Quint Unit with Hughes Fire Equipment, Inc. in the total amount of $1,960,222.66. | ||||||
STAFF RECOMMENDED ACTION: | |||||||
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9. | ROUTINE ITEMS | |||||
A. | Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the Arizona Department of Forestry and Fire Management for Invasive Plant Grant (State) - Observatory Mesa Invasive Plant Prevention and Control. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Grant Agreement #IPG 22S-702 with the Arizona Department of Forestry and Fire Management, for Observatory Mesa Invasive Plant Prevention and Control Grant in the amount of $97,000, with a city match of $11,260 to support the maintenance of the Observatory Mesa Natural Area open space.
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B. | Consideration and Approval of Parking Demand Study: Request by the Holy Trinity Catholic Newman Center to approve a Parking Demand Study for a new place of worship building at 520 W. Riordan Rd., subject to the issuance of a Conditional Use Permit. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the parking demand study with the following conditions:
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10. | REGULAR AGENDA (Items 10C and 10D will not start before 7:00 p.m.) | |||||
A. | Consideration and Adoption of Resolution No. 2023-02: A resolution approving Binding Waivers of Enforcement for five parcels of land located in the City of Flagstaff. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2023-02 by title only
2) City Clerk reads Resolution No. 2023-02 by title only (if approved above) 3) Adopt Resolution No. 2023-02 |
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B. | Consideration and Adoption of Resolution No. 2023-01: A resolution for consideration and approval of Intergovernmental Agreement (IGA) between the City of Flagstaff and the Greater Flagstaff Region (GFR) partnering agencies (Summit Fire District, Highlands Fire District, Ponderosa Fire Department, and Pinewood Fire Department) | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2023-01 by title only
2) City Clerk reads Resolution No. 2023-01 by title only (if approved above) 3) Adopt Resolution No.2023-01 |
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C. | Ratification of a previous City Council's instruction to City Attorney to initiate litigation against Desert Mountain Energy. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Ratify a previous City Council's instruction to the City Attorney to initiate litigation against Desert Mountain Energy based on information provided in executive session.
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D. | Ratification of a previous City Council's instruction to City Attorney to initiate litigation against the Arizona Department of Administration et. al. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Ratify a previous City Council's instruction to the City Attorney to initiate litigation against the Arizona Department of Administration et. al. based on information provided in executive session.
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11. | DISCUSSION ITEMS | |||||
A. | Community Development Block Grant (CDBG) Introduction and Overview; Establishment of CDBG Council Priorities for Program Years 2023 and 2024 | |||||
Receive Council direction on CDBG priorities for the next two program years (2023 and 2024).
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B. | Wildland Fire Management Program Update | |||||
STAFF RECOMMENDED ACTION: | ||||||
Wildland Fire Management staff will present a program update.
No direct action is needed. |
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12. | PUBLIC PARTICIPATION | |||||
13. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
14. | ADJOURNMENT | |||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Tourism Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make three appointments to terms expiring January 2026.
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Executive Summary: | |||||
The mission of the Tourism Commission is to develop, promote, and maintain Flagstaff as a year-round visitor destination with professional visitor services that will benefit the community economically, environmentally, and socially. The Tourism Commission makes recommendations to the Council concerning expenditure of the tourism portion of the Bed, Board and Booze ("BBB") tax, a 2% local transaction privilege tax. The Tourism Commission consists of seven citizens serving three-year terms. There are currently three seats available. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are five applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Mayor Daggett, Councilmember McCarthy, and Councilmember Harris |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: By appointing four members at this time, the Tourism Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Tourism Commission Authority |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Planning and Zoning Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring December 2025.
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Executive Summary: | |||||
The Flagstaff City Council vote to allow for more time for staff to accept applications to the Planning and Zoning Commission at the January 3, 2023 meeting and to have an appointment brought forward at the January 07, 2023 meeting. The Planning and Zoning Commission consists of seven citizen members and serves as an advisory board to the Council on matters relating to the growth and physical development of the City. The commission also conducts hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. There is currently one seat available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are four applications currently on file, they are as follows:
Council Appointment Assignment: Vice Mayor Aslan |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
One appointment was made to the Commission on January 3, 2023. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner; by appointing a Commissioner at this time, the Planning and Zoning Commission will be at full membership. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | P&Z Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "B66 Brunch Brew BBQ," 409 S. San Francisco St., Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. B66 Brunch, Brew, BBQ is a new business in Flagstaff and will be operating under an interim license soon. If approved, it will be the 90th series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is January 20, 2023. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 27, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of the Design-Build Agreement: Design-Build Services Agreement with Hunter Contracting Co. for the Inner Basin Waterline Restoration Project and a Design Phase Services GMP1 in the amount of $189,694.00. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Pipeline Fire (June 2022) burned 26,532 acres, including portions of the Schultz Creek and Chimney watersheds. The post-fire flooding impacted the City of Flagstaff during the 2022 monsoon season, and caused catastrophic damage, including damage to the City’s Inner Basin pipeline and Waterline Road. The City needs to repair the waterline and corresponding roadway to have it operational by the fall of 2023. This Design Phase Services work will allow the Project to move forward to construction to mitigate the immediate threat to the health of citizens resulting from the instability of water supply spring water from the Inner Basin. Overall, Inner Basin water can account for 20% of Flagstaff’s daily potable water demand during peak consumption weeks of summer. This critical water supply also provides water for fire-fighting operations. Repair and reinforcement of the Inner Basin pipeline, along with repair of both Waterline and Schultz Pass roads, are urgently needed to ensure the health and safety of the community. The Design Phase Services GMP1 will allow Hunter Contracting Co. to begin design phase services for the Inner Basin Waterline Restoration Project. GMP 2 is anticipated to come before Council for consideration in spring of 2023. GMP2 will provide funding to complete the design portion of the project. GMP 2 will cover the costs of design from 30% through final design. Along with aerial imagery which can only be flown when the snowpack has melted off. |
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Financial Impact: | |||||
The funding for the Inner Basin Waterline Restoration Project is being funding initially by account 202-08-370-3519-0-4421 in Water Services for the engineering design. At this time the initial estimate is approximately $10 million; however, this number will be further refined as part of GMP 1 when a 30-percent engineer’s opinion of probable construction cost is developed. Funding sources for this Project may come from the U.S. Department of Homeland Security, Federal Emergency Management Agency, Arizona Department of Emergency Management and/or Military Affairs, Arizona Department of Forestry and Fire Management. |
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Policy Impact: | |||||
No Impact
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Carbon Neutrality Strategies Water Security (WS-1) – Improve water infrastructure and expand water reuse. Water Security (WS-2) – Improve ecosystem management for protection of water resources. Healthy Forests and Open Spaces (HF-2) – Restore and maintain the natural fire-adapted structure and pattern of the forests of the greater Flagstaff region through collaboration with partners. Health and Safety (HS-4) – Improve the resilience of public infrastructure and City facilities. Priority-Based Budgeting Priorities and Objectives Safe and Healthy Community – Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices Sustainable, Innovative Infrastructure – Deliver outstanding services to residents through a healthy, well-maintained infrastructure system Regional Plan – Goal E&C.7 – Environmentally Sensitive Lands Goals and Policies Give special consideration to environmentally sensitive lands in the development design and review process Regional Plan – Goal WR.5 – Stormwater and Watershed Management Goals and Policies Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Regional Plan – Goal WR.3 – Water Demand Goals and Policies Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure |
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Has There Been Previous Council Decision on This: | |||||
This is the second time this item has been discussed before City Council. The Inner Basin Waterline Restoration Project was presented by Staff and US Forest Service personnel on January 10, 2023 with project details. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The Pipeline Fire was reported on June 12, 2022, approximately 6 miles north of Flagstaff within the Coconino National Forest. The fire burned 26,532 acres, including portions of the Schultz Creek and Chimney watersheds. A burn scar assessment and flood modeling subsequently showed potential post-wildfire flood risk to neighborhoods on the west side of Flagstaff. Both the City of Flagstaff and the Coconino County Flood Control District are collaborating with public and private partners and taking extensive measures and precautions to mitigate damage from future potential flood events. The post-fire flooding impacted the City of Flagstaff during the 2022 monsoon season, and caused catastrophic damage, including damage to the city’s Inner Basin pipeline and Waterline Road. The City needs to repair the waterline and corresponding roadway to have it ready for use by the fall of 2023. City Staff and partnering stakeholders feel there is an immediate threat to the health of citizens resulting from the instability of water supply. Spring water from the Inner Basin can peak as high as 2 million gallons per day (MGD) in summer months. Well water from the three wells (IB9, IB11 & IB14) in the Inner Basin has a similar peak capacity of about 2MGD. The design capacity of the North Reservoir Filtration Plant (NRFP), where Inner Basin water is treated, is 4MGD. Overall, Inner Basin water can account for at least 20% of Flagstaff’s daily potable water demand during peak consumption weeks of summer. In summary, spring and well water from the Inner Basin, flowing through the Inner Basin waterline and within both the Waterline and Schultz Pass roads is a significant supply of both potable water to the residents in and around Flagstaff, as well as fire-fighting purposes. Repair and reinforcement of the Inner Basin pipeline, along with repair of both Waterline and Schultz Pass roads, are urgently needed to ensure the health and safety of the community. The City estimates, based on experience, that awarding a contract using a sealed bidding process would require at least 90+ days, and the City’s Engineering Division estimates the repair work would last another 60+ days. This would likely extend the Project beyond fall of 2023, further delaying access to this critical water supply. Due to the urgent and critical nature to repair the line and time being of the essence, Purchasing has determined this to be an Emergency Procurement. Rather than conducting a sealed bidding process and due to the exigent situation, the City – in compliance with State and local law – sourced the Design-Build Team that we previously contracted with, through a competitive public procurement process, for repair of the Inner Basin pipeline that resulted from the 2010 Schultz Fire. The City seeks to enter into a contract with the Design-Build team of Hunter Contracting, Co. to design and repair the Inner Basin pipeline and roadway and will issue several Guaranteed Maximum Price (GMPs) for the cost of design and construction. |
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Key Considerations: | |||||
The scope of this proposed project includes the engineering design, project management, contracting, and environmental clearance work necessary to prepare for construction. The work will focus on repair and rebuilding both Waterline Road and Inner Basin pipeline at flood-impacted points where drainages cross Waterline Road. Construction will involve replacing flood-impacted sections of ductile iron and concrete pipe with ductile iron pipe. Design, contracting, environmental clearance, and project management costs will be approximately $2 million. Construction costs are initially estimated at $8 million. Several points have been mapped where drainage channels cross Waterline Road (see attached map). Mitigation measures have been prioritized for these points. Points 1 through 28 were initially impacted by the Schultz Fire (2010) and were addressed by earlier mitigation measures. Some of these points were further impacted by the Pipeline Fire (2022). Points A through L were affected by the Pipeline Fire. Proposed mitigation sites include points 7, 9, 17A, 32, and I. Point I is the most heavily impacted site and includes a break in the ductile iron pipe. The intention of the proposed design work is to stabilize the drainages and Waterline Road cross-sections to reduce incision, erosion, and sediment deposition. By stabilizing the drainage crossings and roadway and strengthening the pipeline, the team will protect the reliability of both a significant portion of the City's water supply and a critical interagency roadway used to service this infrastructure and to access the Inner Basin of the San Francisco Peaks. Much of the roadway and pipeline infrastructure that was damaged by post-Schultz Fire flooding has been repaired and remains greatly intact. However, some of these previous repairs must be modified to accommodate the larger burn-impacted drainage areas caused the Pipeline Fire. The Project will right-size and improve the integrity of the existing flood mitigation infrastructure (at points 7, 9, and 17A). The project will also add mitigation structures north and south of the existing post-Schultz Fire structures (at points 32 and I) to include impacted drainages from the Pipeline Fire. The level of protection will be calculated by design engineers to encompass the newly burned watersheds and a determined storm event. The design will ensure critical protection of Waterline Road and the Inner Basin Water Pipeline. The desired outcome is to ensure a reliable conveyance of well and spring water to the City of Flagstaff without any compromise to our water supply. Outcomes would also include a passable, stable road with drainage crossings that can safely and effectively pass water and debris while not compromising infrastructure integrity. Although the roadway will require some ongoing maintenance in terms of clearing debris from the road surface, this maintenance would not involve more construction or repairs. The mitigation methods for the infrastructure system repair would be the creation of structures that are anchored and secured to protect the integrity of the road and waterline. Improvements will not stop the passage of water or debris, but rather they will allow the passage of water and debris while the watershed is in the process of being restored. By creating sound structures and systems, the road and new waterline will be able to function effectively and reliably even during flood events. |
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Community Involvement: | |||||
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Expanded Options and Alternatives: | |||||
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Attachments: | Design-Build Agreement | ||
Project Extent Map | |||
Exhibit C - Fee Schedule | |||
Exhibit E - Grant Provisions |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||
Consideration and Approval of Contract: Cooperative Purchase Contract with Deere & Company of a John Deere Compact Utility Tractor in the amount of $66,071.40. | |||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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Executive Summary: | |||||||||
The Parks Section maintains 700-acres of park land, 58-miles of Flagstaff Urban Trails System (FUTS), miles of Bed, Board, and Beverage (BBB) tax improved streetscapes and spaces, as well as performs snow operations for the City frequently using tractors. Providing the consistent service to the community of trail maintenance, park grounds maintenance and snow operations by adding this utilitarian equipment to the Parks fleet is a key ingredient to the overall success of the Section. The purchase of this equipment has been approved by the Fleet Management Committee and the Parks Section will use the AZ Mohave cooperative purchase contract # 20E-DEER-0825 (PG 3V CG 22) in order to provide the City better pricing. This equipment will replace a 2008 John Deere 4270 Tractor within the Section, which is a like for like replacement as the Parks Section continues to strive for superior emissions and fuel efficiency, drivability on the roads and a larger array of attachments that accompany a proper grounds maintenance vehicle. The equipment warranty and services are supported locally by the City of Flagstaff Fleet Program. |
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Financial Impact: | |||||||||
The Parks Section has $70,000 budget capacity in the Rolling Stock line item within the Park Grounds Program for fiscal year 2022-2023 in account 001-11-155-0561-5-4401. | |||||||||
Policy Impact: | |||||||||
None.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||||||
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Has There Been Previous Council Decision on This: | |||||||||
No. | |||||||||
Options and Alternatives: | |||||||||
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Background and History: | |||||||||
For fiscal year 2022-2023, the Parks Section was budgeted to replace an aging tractor within the Sections' Fleet. In 2022, the Parks Section staff researched available tractors from a variety of manufacturers to replace the existing tractor, falling upon a John Deere as the replacement. Purchasing this piece of equipment enables the Parks Section to perform maintenance tasks in our park grounds with an updated tractor providing efficiencies. Deere & Company has Contract #20E-DEER-0825 (PG 3V CG 22) with AZ Mohave to supply materials and/or services, which was awarded through a competitive and open procurement process. The Procurement Department reviewed that cooperative purchase agreement and determined that it allowed for competitive pricing providing the best value for the purchase of the John Deere Compact Utility Tractor. |
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Key Considerations: | |||||||||
The City of Flagstaff and Fleet Services have educated backgrounds working with John Deere equipment and a local provider is available for warranty and post warranty repairs, if needed. | |||||||||
Attachments: | COF Contract | ||
Exhibit A - Quote | |||
Tractor Image | |||
Exhibit B - Agency Contract | |||
Exhibit B – Agency Contract 1 |
8.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract for a Velocity Aerial Bucket Quint Unit with Hughes Fire Equipment, Inc. in the total amount of $1,960,222.66. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The purchase of the Velocity Aerial Bucket Quint Unit will be an additional new Quint, giving the Flagstaff Fire Department (FFD) three total Quints with one being placed in a reserve capacity. Having a reserve Quint is very important as there has been an increased development of multi-story buildings in the community. The addition to the Fire fleet assures better coverage for these higher risk needs. A Velocity Aerial Bucket Quint Unit is different from an Engine because it has the following: 1) water; 2) pump; 3) hose; 4) ground ladders; and 5) an aerial ladder – for higher facility access – usually over 100’. This Velocity Aerial Bucket Quint Unit was part of the current Development Fees adopted by Council. This Velocity Aerial Bucket Quint Unit would go into one of the three heaviest call volume districts in the City's central corridor. It will be used in a co-staffed capacity but will be strategically placed in the areas seeing the largest influx of elevated structures in the City for standards of cover needs. Hughes Fire Equipment, Inc., is a fully authorized dealer of Pierce Manufacturing, Inc. products such as the Velocity Aerial Bucket Quint Unit. Pierce Manufacturing, Inc. has cooperative purchase contract #113021-OKC with Sourcewell to purchase their products at a reduced rate and authorizes Hughes Fire Equipment, Inc. to sell those products. (This Staff Summary has been revised to reflect use of Development Fees.) |
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Financial Impact: | |||||
The purchase of the Velocity Aerial Bucket Quint Unit is part of the City Manager’s proposed budget that was presented to Council at the April Budget Retreat. Development Fees were determined an allowable source to fund the expansion of the Fire Departments Quint fleet due to our growing community. The amount of the purchase is budgeted in account 003-03-051-0203-2-4101. In addition to the purchase of this equipment, separate contracts will likely be brought forward for the purchase of new equipment at a later date. Hughes Fire Equipment, Inc. may request full or partial payment as part of our commitment to the purchase. If funds are provided in fiscal year 2022-2023, that will be placed in a prepaid expense account and then expensed on delivery of the vehicles through a carry forward process. |
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Policy Impact: | |||||
By purchasing an additional Velocity Aerial Bucket Quint Unit, it improves FFD's ISO (Insurance Services Office rating) and standards of cover needs to support new development. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Safe & Healthy Community - Provide public safety with the resources, staff and training to respond to community needs. High Performing Governance - Serve the public by providing high quality internal and external service.
Regional Plan Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service.
Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City has seen an increase in the number of multi-story buildings in our community. The increase in these types of structure require the appropriate type of fire apparatus for response. In addition, expanding the Fire Department fleet to three Quints, assure better coverage in the city when one quint is being put out of service for maintenance. The City identified the need to expand the number of Quints in the most recent Land Use Assumptions, Infrastructure Improvement Plan and Development Fee Report. FFD has chosen to use the Pierce products sold by Hughes Fire Equipment, Inc. as the fire engine manufacturer due to longevity, quality, maintenance, and overall fleet consistency for operational use. Purchasing staff reviewed the agency contract and amendment to confirm validity of the terms and similar scope. The Cooperative Purchase Contract from Sourcewell conforms with City procurement rules. Purchasing staff worked with Hughes Fire Equipment, Inc. to develop the draft City of Flagstaff Cooperative Purchase Contract attached herein. |
|||||
Key Considerations: | |||||
By purchasing this additional Velocity Aerial Bucket Quint Unit, FFD will increase capacity in our current fleet in order to better meet the national standards for protection of life and property within the ever-growing community. This need includes servicing elevated buildings and increased higher risk developments that can be provided by the Velocity Aerial Bucket Quint Unit. | |||||
Community Benefits and Considerations: | |||||
The City Budget Team provided direction to FFD staff to seek the addition of one Quint to the Fire Department fleet and the purchase of a new Velocity Aerial Bucket Quint Unit. Funding was set aside from Development Fees in the FY22-23 Budget. By approving the purchase in January, FFD will be ahead of the anticipated 3-6% increase from Pierce in February of 2023 for this same unit. Management Services reviewed the Lease-Purchase financing option and determined the use of balance in the Developmen Fee Fund would be adequate and woudl avoid up to $150,000 in financing costs. |
|||||
Community Involvement: | |||||
Purchasing a new Velocity Aerial Bucket Quint Unit allows response efforts to be consistent in meeting the FFD mission and the community expectations for public safety response. This will also reduce the amount of time FFD will have to put crews responding to emergency incidents. As the community moves into higher density and elevated footprints, having multiple operational Quints is critical to support the changing infrastructure demands within the City. | |||||
Attachments: | Contract 2023-83 | ||
Exhibit A | |||
Exhibit B - Agency Contract |
9.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the Arizona Department of Forestry and Fire Management for Invasive Plant Grant (State) - Observatory Mesa Invasive Plant Prevention and Control. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Grant Agreement #IPG 22S-702 with the Arizona Department of Forestry and Fire Management, for Observatory Mesa Invasive Plant Prevention and Control Grant in the amount of $97,000, with a city match of $11,260 to support the maintenance of the Observatory Mesa Natural Area open space.
|
|||||
Executive Summary: | |||||
This project will support forest and woodland health through the prioritization of invasive plant prevention and control within the Observatory Mesa, Flagstaff, AZ focus area. This diverse location consists primarily of ponderosa pine overstory with small pockets of Gambel oak. Understory shrubs and grasses are diverse and support forest health. The area is an important component of the Flagstaff-area ecosystem. Several drainages and seeps join the Rio de Flag watershed, and the area is an important wildlife corridor that provides habitat for large mammals traveling between the San Francisco Peaks and Mogollon Rim. This project will target invasive plant prevention and control, and revegetation to maintain the forest health of the area. The project will focus on two adjoining locations: Observatory Mesa (2,200 acres) and Thorpe Park (172.9 acres). The project will treat 74 infested acres for two years. Following the two-year treatments, 31 acres will be seeded with native species, including Blue Grama, Bottlebrush Squirreltail, Arizona Fescue, Slender Wheatgrass, Muttongrass, and Spike Muhly. This part of the project will include soil preparation, seed mix formulation, seeding, and erosion control. This project will also accomplish educational objectives. It will initiate partner meetings (Coconino National Forest, Lowell Observatory, COF Parks) to discuss future management strategies for the area with the intent of expanding invasive plant awareness and treatment areas. The project will expand the recruitment of volunteers for monitoring & weeding to complete the project and to help maintain the area moving forward. Project leads will partner to host an invasive weed workshop once a year for two years. Through the invasive weed workshops, events, website, print, and social media awareness of invasive weed issues and community solutions will be expanded. |
|||||
Financial Impact: | |||||
Grant funds will provide $97,000, with a participant match of $11,260, for a total project cost of $108,260. The City of Flagstaff Open Space program will provide a $2,500 in-kind cash match, and a volunteer time in-kind match of $8,760. The project will be completed by 03/31/2025. While this grant was not budgeted for in FY2022-23, Open Space has other grants in its budget appropriation to cover the FY2022-23 expenses and will budget the remaining balance of the grant in the FY2023-24 budget. | |||||
Policy Impact: | |||||
Overview:
|
|||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Top Supported Priority Based Budget Key Community Priorities and Objectives
The top aligned CNP carbon neutrality plan number is Priority four: Commitments - Healthy Forests and Open Spaces; HF-1 Protect existing forests, resources, and meaningful open spaces. Regional Plan Support Vision: In 2030, the Flagstaff region maintains a healthy system of open lands supporting the natural environment and our quality of life through stewardship by regional stakeholders. Top supported regional plan goals and policies include:
|
|||||
Has There Been Previous Council Decision on This: | |||||
Consideration and Adoption of Resolution No. 2020-46: A resolution adopting the Management Plan for Legally-Designated Open Space Properties. | |||||
Options and Alternatives: | |||||
Option A - Approve the grant agreement that allows staff to implement invasive plant prevention and management and native plant restoration. Option B – Do not approve the grant agreement. | |||||
Background and History: | |||||
The City of Flagstaff’s Open Space Program was founded in 1998 as an outgrowth of the Flagstaff Area Open Space and Greenways Plan. The Program exists to protect and restore Flagstaff’s natural, cultural, and scenic resources to enhance recreational and educational opportunities for residents and visitors. Open Space properties managed by the program serve as a land resource, recreational destination, wildlife habitat, and transportation corridors while protecting other natural resources. The City of Flagstaff acquired Observatory Mesa Natural Area in December 2013 with funding from the 2004 voter-approved Open Space bond and a 2013 Arizona State Parks Growing Smarter grant. Observatory Mesa serves as an important wildlife corridor for large mammals traveling between the San Francisco Peaks and the Mogollon Rim. Forest thinning efforts may have introduced invasive species that are now affecting native vegetation and ecosystem health. To work towards returning the area to a healthier condition this project is needed, and funding is necessary to manage the property. Given that the City purchased this property using funding from the Arizona State Parks Growing Smarter grant, the City is required to manage it as a non-motorized property to protect the conservation values associated with the property. |
|||||
Key Considerations: | |||||
The Management Plan for open space provides a framework for managing the natural, ecological, historical, and recreational resources to minimize conflict and degradation, and serves as a resource to guide decision-making processes for designated open space properties. The Plan identifies five overarching management goals for designated open space properties, which are listed below. This resolution and grant agreement directly support all the goals.
|
|||||
Community Benefits and Considerations: | |||||
On-going funding for maintenance and conservation are needed to keep up the Natural Area. This work is funded by two primary sources. Some projects are included in the Open Space base budget of $47,000. Additionally, volunteer groups donate their time to complete projects at no cost to the city. Though these means support maintenance needs, they do not cover all demands. This funding will allow the Open Space program to make progress toward addressing backlogged maintenance needs for invasive weed management. | |||||
Community Involvement: | |||||
This funding will permit the continuation of our current level of service. The Open Space program works hard to provide recreational opportunities and maintain open space but does not have the capacity to meet all needs.
|
|||||
Expanded Options and Alternatives: | |||||
This application for the Invasive Plan Grant was supported by:
|
|||||
Attachments: | Grant Agreement | ||
Project Location Map | |||
Presentation |
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Parking Demand Study: Request by the Holy Trinity Catholic Newman Center to approve a Parking Demand Study for a new place of worship building at 520 W. Riordan Rd., subject to the issuance of a Conditional Use Permit. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the parking demand study with the following conditions:
|
|||||
Executive Summary: | |||||
Section 10-50.80.060.C of the City of Flagstaff Zoning Code allows a property owner to submit a study or plan prepared in accordance with the established professional traffic and parking practices by a registrant licensed to practice in the State of Arizona to allow reduced parking for any development. The study or plan is required to document how any reductions are calculated and the assumptions utilized in the calculations. The Planning Director may approve a reduction equal to, or less than, 30 percent of the total parking spaces required by this Division. Any request greater than 30 percent requires the approval of the City Council. The applicant is requesting to meet the required on-site parking by providing 45 on-site spaces, in addition to managing demand through a contract between the Newman Center and NAU for 20 Sunday parking passes in two NAU parking lots, the Newman Center's ability to purchase additional daily NAU parking passes on an as-needed basis, parishioners' possession of their own NAU parking passes, and alternative transportation means, including walking, biking, and carpooling. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Regional Plan
Carbon Neutrality Plan
|
|||||
Previous Council Decision on This: | |||||
There has been no previous Council decision on the Parking Demand Study affiliated with the Newman Center. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
On November 17, 2022, City Staff reviewed and accepted a Concept Plan for an approximately 25,520 square-foot building at 520 W. Riordan Ranch Rd. in the HC (Highway Commercial) Zone. The proposed building will include a sanctuary, student center, rectory, and assembly hall. Places of Worship is a permitted use in the HC Zone, but a Conditional Use Permit is required for facilities that exceed 250 seats. The Parking Demand study was based on a 4,554 square-foot sanctuary, which can hold up to 413 people and would require 73 parking spaces. Staff understands that the Newman Center may shrink the building footprint to approximately 23,000 square feet and reduce the size of the sanctuary. These changes may reduce the minimum required parking spaces, but the provided parking (45 spaces) is unlikely to reach the minimum required per the Zoning Code. These changes will be formally reviewed when the applicant submits for Site Plan review (future submittal). A total of 73 parking spaces are required for the building shown on the Concept Plan per Zoning Code section 10-50.80.040: Number of Motor Vehicle Parking Spaces Required (Places of Worship require one parking space per 60 gross square feet of sanctuary area). The Concept Plan shows 45 on-site parking spaces. The existing Newman Center building has 62 on-site parking spaces. The Newman Center is currently in negotiations with NAU to purchase 20 Sunday parking spaces on NAU campus. Staff understands that the Newman Center also has the ability to purchase daily parking passes from NAU on an as-needed basis. The Newman Center is within 1/4 mile of a northbound bus stop on Mountain Line's Route 14 along Milton Rd. and is within walking distance to a southbound Route 14 stop and a southwest bound Route 8 stop along Plaza Way. A pedestrian path required by Zoning Code Section 10-30.60.80.2 to connect to the existing pedestrian walkway on the property at 910 N. Milton Rd. (APN 103-04-005B) directly to the west, will facilitate pedestrian access directly from Milton Rd. to the Newman Center. |
|||||
Key Considerations: | |||||
Zoning Code section 10-50.80.060: Parking Adjustments allows applicants to request reduced parking through the preparation of a parking demand study in accordance with established professional traffic and parking practices. However, City Council must approve parking reductions that exceed 30% of the total required on-site parking. The Newman Center requests a reduction of 28 on-site parking spaces (a 38% reduction). On November 2, 2022 the applicant submitted a parking demand study prepared by CivTech. The study is based on a survey that the Newman Center took of its congregation when NAU was in session, and when NAU was not in session during winter and summer breaks, to determine how the congregation travels to the Newman Center. In addition, the Newman Center recorded the number of attendees at each Sunday mass over an almost two-year period. The parking demand study identified 10 distinct transportation groups. Per the study, only four of these groups need on-site parking:
The parking demand study found that the attendees that use the current Newman Center building require 31 parking spaces when NAU is in session, and 44 spaces when NAU is not in session. The study states that more parking is needed when NAU is not in session because larger portion of congregants are non-students who drive alone and who do not possess a NAU parking pass. The study determined the required parking numbers by dividing the required parking spaces (73) by the percent of student vs. non-student attendees, and determining how many spaces are needed by each of these groups when NAU is in session vs. not in-session, based on each group's travel patterns. The average year-round attendance in the current building is approximately 27% of the maximum occupancy, or 88 people (the maximum occupancy is 325 people). Thirty-two parking spaces are needed to meet average parking demand in the current building based on the travel patterns identified in the study. The maximum occupancy of the new building is a 27% increase over the current building. If attendance and travel trends carry through to the new building, then 41 parking spaces will be need to accommodate average attendance. |
|||||
Attachments: | Presentation | ||
Parking Demand Study |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-02: A resolution approving Binding Waivers of Enforcement for five parcels of land located in the City of Flagstaff. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-02 by title only
2) City Clerk reads Resolution No. 2023-02 by title only (if approved above) 3) Adopt Resolution No. 2023-02 |
|||||
Executive Summary: | |||||
On November 17, 2020, the Flagstaff City Council adopted a land use law, Ordinance 2020-28, generally referred to as the High Occupancy Housing amendments, which made various amendments to the Flagstaff Zoning Code. Arizona Revised Statutes §12-1134 (“Prop 207”) allows a property owner to seek just compensation when a city adopts a land use law that reduces the property owner’s existing rights to use, divide, sell, or possess private real property and such action reduces the fair market value of the property. The property owners listed in the attached Binding Waiver of Enforcement filed claims for just compensation under Prop 207, asserting that the amendments to the Flagstaff Zoning Code adopted by Ordinance 2020-28 reduced their rights to use their respective properties and thereby collectively reduced the fair market value of the five properties by approximately $25 million. In response to a claim for just compensation under Prop 207, a city may reach an agreement with the property owner on the demanded compensation, deny the demanded compensation and defend such denial in litigation, amend the land use law, repeal the land use law, or issue to the property owner a binding waiver of enforcement of the land use law on the owner’s specific parcels. If the City Council approves and adopts the attached resolution approving the Binding Waiver of Enforcement for the five properties identified therein, these properties will not be subject to the High Occupancy Housing amendments adopted by Ordinance 2020-28. |
|||||
Financial Impact: | |||||
Adoption of the resolution and approval of the Binding Waivers of Enforcement will moot the pending claims for just compensation. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Res. 2023-02 | ||
Ex. A Binding Waiver of Enforcement | |||
Ord. 2020-28 (HOH) | |||
Res. 2020-59 (HOH) | |||
Presentation |
10.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2023-01: A resolution for consideration and approval of Intergovernmental Agreement (IGA) between the City of Flagstaff and the Greater Flagstaff Region (GFR) partnering agencies (Summit Fire District, Highlands Fire District, Ponderosa Fire Department, and Pinewood Fire Department) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2023-01 by title only
2) City Clerk reads Resolution No. 2023-01 by title only (if approved above) 3) Adopt Resolution No.2023-01 |
|||||
Executive Summary: | |||||
Approval of the IGA will enable the City of Flagstaff to partner in the utilization of Assistance to Firefighter Grant (AFG) funding for the regional training of All-Risk incidents within the region. | |||||
Financial Impact: | |||||
Expenditures and revenues related to this grant are budgeted within the Fire Grants Section. There is a 10% match for this grant that is split up based on the number of employees being trained by each department listed in the IGA (See IGA Exhibit A). | |||||
Policy Impact: | |||||
There are no policy impacts. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe and Heathy Community Provide public safety with the resources, staff, and training to respond to community needs Carbon Neutrality Plan CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change. Regional Plan Goal PF.1.Work across all government operations and services to prepare for the impacts of natural and human caused hazards. Policy PF.1.4. Build, sustain, and leverage partnerships with local and regional stakeholders for collective investment, efficient action, and shared responsibility in the building of local resiliency. |
|||||
Has There Been Previous Council Decision on This: | |||||
The council has approved a similar project in 2016 between the City and the Fire Districts which originally stared this training program, the current request will continue the training program into the future. | |||||
Options and Alternatives: | |||||
Approve the IGA between the City and the GFR partners. Reject the IGA between the City and the GFR partners. |
|||||
Background and History: | |||||
This IGA will allow the use of FEMA AFG funding and collaboration of training within the regional Fire Departments. The primary goal of the AFG is to meet the firefighting and emergency response needs of fire departments and nonaffiliated emergency medical service organizations. Since 2001, AFG has helped firefighters and other first responders to obtain critically needed equipment, protective gear, emergency vehicles, training, and other resources needed to protect the public and emergency personnel from fire and related hazards. | |||||
Key Considerations: | |||||
By approving this IGA, the GFR would benefit greatly though the grant funding by certifying senior instructors as train-the-trainers (T-t-T) to educate and certify command staff and operations personnel in a recognized all-hazard incident ICS program. Funding also provides for purchasing the equipment for a comprehensive portable incident simulator training center. This training would meet the requirements of NIMS as directed by HSPD-5: Management of Domestic Incidents, NFPA 1500 standard on fire department occupational safety, health program and NFPA 1561: Standard on Emergency Incident Management System and Occupational Safety and Health (OSHA) 29CFR1910.120(q)(3)(i) Procedures for handling emergency response. Certification in ICS and the simulator will enhance day to day operations, accountability, and safety of firefighters. To meet the goal outlined in this grant request, we would first send 10 instructor qualified personnel (Inst./Eval. NFPA 1041) to be certified by the third party vendor. Qualified instructors would then utilize the Blue Card Program to deliver the command training and certification programs to our organization; after which, we would deliver the program to the partnering organizations. The T-t-T course includes 50 hours of on-line training and 64 hours of classroom to teach instructors how to deliver the command simulation training and evaluate students. Instructors then receive the resources to deliver the program customized with local and regional building, hazards, maps and critical infrastructure to develop realistic and relevant incident simulations using ICS. Travel and lodging to attend the courses at the command training center are included. When the new instructors provide the class students in this course will be certified by the instructors outlined above as NIMS local type-4 and 5 incident commanders. The course consists of students running all-hazard incident simulations in various ICS positions from division/group supervisor to command and general staff as they would as part of their daily response duties. The grant will also update the kit that includes 9 iPads with incident simulation software, a communications component, carrying cases, and accessories to present realistic scenarios. This comprehensive ICS training certification and incident simulator will provide GFR personnel the required basic level of training and realistic simulation experience that will give them skills to effectively implement ICS on daily responses, elevated alarms, as well as local and regional manmade and natural disasters. This training is a necessary adjunct to Federal Emergency Management Agency NIMS ICS 100-400 courses. | |||||
Community Benefits and Considerations: | |||||
The total grant is for $133,786 of which 90% is Federal funding ($121,623) and the additional 10% ( $12,163) is split up between GFR departments with the City of Flagstaff's total commitment being $6,482 (See IGA Exhibit A). This includes all training for Fire officer, equipment, travel, lodging and meals for train the trainers, and overtime for backfill for the instructor to attend the train the trainer course. | |||||
Community Involvement: | |||||
By supporting this IGA we will have better efficiency on working incidents amongst partners in the region which will create safer scenes for the community we serve. This allows for better collaborative efforts between resource limited agencies in the region and will assist in sharing of qualified command and operational staff personnel for mitigation purposes | |||||
Expanded Options and Alternatives: | |||||
Inform the Council, Fire Boards and public on the grant application and corresponding IGA to allocate funds | |||||
Attachments: | Res. 2023-01 | ||
IGA |
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Ratification of a previous City Council's instruction to City Attorney to initiate litigation against Desert Mountain Energy. | |||||
STAFF RECOMMENDED ACTION: | |||||
Ratify a previous City Council's instruction to the City Attorney to initiate litigation against Desert Mountain Energy based on information provided in executive session.
|
|||||
Executive Summary: | |||||
The Flagstaff City Council proposes to ratify prior instruction/action given by a previous City Council to the City Attorney. The City Attorney was instructed in executive session held on December 2, 2020, to initiate and prosecute litigation against Desert Mountain Energy seeking an injunction ordering Desert Mountain Energy to stop drilling a helium well(s) near Red Gap Ranch. A detailed written description of the instruction/action to be ratified, and deliberations, consultations and decisions by the City Council that preceded and related to the instruction/action that was taken, is attached hereto and posted at City Hall. The complaint is attached. |
|||||
Financial Impact: | |||||
Funds for litigation are budgeted annually by the City Council and were also budgeted in previous years. | |||||
Policy Impact: | |||||
Continue to protect and provide water resource to citizens of Flagstaff. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Previous Council Decision on This: | |||||
See executive summary above. | |||||
Attachments: | Written Description of Instruction/Action to be Ratified | ||
Application for TRO | |||
Proposed Preliminary Injunction | |||
Verified Complaint for TRO | |||
Temporary Restraining Order | |||
First Amended Complaint | |||
Preliminary Injunction | |||
Order Declining Special Action |
10.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Ratification of a previous City Council's instruction to City Attorney to initiate litigation against the Arizona Department of Administration et. al. | |||||
STAFF RECOMMENDED ACTION: | |||||
Ratify a previous City Council's instruction to the City Attorney to initiate litigation against the Arizona Department of Administration et. al. based on information provided in executive session.
|
|||||
Executive Summary: | |||||
The Flagstaff City Council proposes to ratify a previous City Council's instruction/action given by a previous City Council to the City Attorney. The City Attorney was instructed in executive session held on May 25, 2021, to file a complaint and motion for preliminary injunction against the State Department of Administration (and others) seeking to declare the minimum wage assessment by the State of Arizona in the amount of $1,110,992 unconstitutional under the Voter Protection Act, among other claims. A detailed written description of the instruction/action to be ratified, and deliberations, consultations and decisions by the City Council that preceded and related to the instruction/action that was taken, is attached hereto and posted at City Hall. The complaint and motion are also attached. |
|||||
Financial Impact: | |||||
Funds for litigation are budgeted annually by the City Council and were also budgeted in previous years. | |||||
Policy Impact: | |||||
Protect the Flagstaff minimum wage ordinance. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Previous Council Decision on This: | |||||
See executive summary above. | |||||
Attachments: | Written Description of Instruction/Action to be Ratified | ||
Motion for Preliminary Injunction | |||
Verified Complaint |
11.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Community Development Block Grant (CDBG) Introduction and Overview; Establishment of CDBG Council Priorities for Program Years 2023 and 2024 | |||||
DESIRED OUTCOME: | |||||
Receive Council direction on CDBG priorities for the next two program years (2023 and 2024).
|
|||||
EXECUTIVE SUMMARY: | |||||
The City of Flagstaff receives an annual allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) on a “Program Year” basis (July 1 – June 30). The CDBG allocation amount for Program Year 2022 was $531,639. The allocation for 2023 has not yet been published. The purpose of CDBG is to develop viable urban communities through the provision of decent affordable housing, a suitable living environment, and economic opportunity, principally for low and moderate-income persons. In Flagstaff, for 2022, low to moderate-income (80% of the Area Median Income or below) is defined as a 4-member household earning under $68,700. Every two years, City Council is presented with the opportunity to establish local priorities for allocating CDBG funds within the City of Flagstaff community. Staff will provide an overview of CDBG eligible activities and discuss the 2021-2025 Consolidated Plan (a 5-year community needs assessment for CDBG funding) as well as progress towards goals identified in the 2021-2025 Consolidated Plan. Staff is seeking City Council direction on three to four new CDBG priorities for the allocation of funding for the next two program years. After receiving Council direction on local priorities, staff will conduct a Notice of Funding Availability (NOFA) process, review and rank the received applications, and will return to Council on April 11th, 2023, with recommendations for funding. City Council will make all final funding decisions. This process will result in the creation of the 2023 Annual Action Plan, a document that will demonstrate to HUD how the City plans to spend its Program Year 2023 CDBG allocation. |
|||||
INFORMATION: | |||||
The City of Flagstaff Council's CDBG Priorities for Program Years 2021 and 2022 were:
|
|||||
Attachments: | CDBG Presentation |
11.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Wildland Fire Management Program Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Wildland Fire Management staff will present a program update.
No direct action is needed. |
|||||
EXECUTIVE SUMMARY: | |||||
Wildland Fire Management staff will present an update on Fire Adapted Community efforts with a focus on Flagstaff Watershed Protection Project activities in the Upper Rio de Flag watershed. | |||||
INFORMATION: | |||||
The Wildland Fire Management program supports all 7 key community priorities. This discussion will focus on: High Performing Governance - Serve the public by providing high quality internal and external customer service High Performing Governance - Implement innovative local government programs, new ideas and best practices; be recognized as a model for others to follow Safe and Healthy Community - Provide public safety with the resources, staff, and training to respond to community needs Safe and Healthy Community - Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices Environmental Stewardship - Actively manage and protect all environmental and natural resources |
|||||
Attachments: | WFM Presentation 1.17.2023 | ||
WFM Strategy 1-Page | |||
FWPP 1.17.2023 Talking Points |