CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of December 7, 2021, Combined Special Meeting/Work Session of December 28, 2021, Special Meeting (Executive Session) of December 6, 2022, and Special Meeting (Executive Session) of December 20, 2022. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Regular Meeting of December 7, 2021, Combined Special Meeting/Work Session of December 28, 2021, Special Meeting (Executive Session) of December 6, 2022, and Special Meeting (Executive Session) of December 20, 2022.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Human Trafficking Awareness Month | ||||||||
7. | COUNCIL LIAISON REPORTS | ||||||||
8. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Planning and Zoning Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring December 2025.
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B. | Consideration of Appointments: Open Spaces Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring April 2023.
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9. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Amy S. Nations, "Foram Bar, Grill, Nightclub," 30 S. San Francisco, Series 06, Owner Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Tung Kam Cheng "Golden Dragon," 2730 E. Lakin Drive, Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Scott Emil Sawyer "FlagTagAZ," 1801 W. Route 66, Suite 102, Series 07 (Beer and Wine Bar), New Application. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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10. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Adoption of Ratifying the Supplemental Project Agreement: Ratifying the Supplemental Project Agreement between the City of Flagstaff and the U.S. Department of Agriculture, Coconino National Forest for the implementation of cultural resource surveys. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Ratify the Supplemental Project Agreement with the Coconino National Forest in the amount of $1,504,489.93.
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B. | Consideration and Approval of Final Plat: TLC PC Land Investors, LLC requests Final Plat approval for Ghost Tree at Pine Canyon (PZ-21-00155-05) located at 3201 South Clubhouse Circle, a 12-unit single-family home subdivision on 7.87 acres in the Single-Family Residential (R1) Zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Final Plat and authorize the Mayor to sign the Final Plat and City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
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C. | Consideration and Approval of Contract: Ratification of a Contract for Professional Services with Water Resources Economics in an Amount Not to Exceed $65,000 for a Stormwater Utility Rate Adjustment Study | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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11. | DISCUSSION ITEMS | ||||||||
A. | Federal and State Legislative Priorities Update | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Obtain feedback and input from Council on the 2023 draft state and federal legislative priorities.
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12. | PUBLIC PARTICIPATION | ||||||||
13. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | ||||||||
14. | ADJOURNMENT | ||||||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of December 7, 2021, Combined Special Meeting/Work Session of December 28, 2021, Special Meeting (Executive Session) of December 6, 2022, and Special Meeting (Executive Session) of December 20, 2022. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Regular Meeting of December 7, 2021, Combined Special Meeting/Work Session of December 28, 2021, Special Meeting (Executive Session) of December 6, 2022, and Special Meeting (Executive Session) of December 20, 2022.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 12.07.2021 CCRM | ||
12.28.2021 CCSMWS | |||
12.06.2021 CCSMES | |||
12.20.2022 CCSMES |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Planning and Zoning Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring December 2025.
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Executive Summary: | |||||
The Planning and Zoning Commission consists of seven citizen members and serves as an advisory board to the Council on matters relating to the growth and physical development of the City. The commission also conducts hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. There are currently three seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are three applications currently on file, they are as follows:
Council Appointment Assignment: Councilmember Sweet and Vice Mayor Aslan |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners; by appointing Commissioners at this time, the Planning and Zoning Commission will be at full membership. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | P&Z Authority |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Open Spaces Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring April 2023.
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Executive Summary: | |||||
The Open Spaces Commission consists of six at-large members whom shall be appointed by the City Council and one designee from the Planning and Zoning Commission. There is one vacancy due to a resignation. The commission serves as an advisory body on the acquisition, management, use, restoration, enhancement, protection, and conservation of open space land. There is currently one seat available due to a resignation. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are six (6) applications on file for consideration by the Council, they are as follows:
In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember McCarthy |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing one member at this time, the Open Spaces Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Open Space Commission Authority |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Amy S. Nations, "Foram Bar, Grill, Nightclub," 30 S. San Francisco, Series 06, Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Foram Bar, Grill, Nightclub is a new business and purchased the location and license of Civano Coffee House (dba The Runway). A Series 06 license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another business. Foram Bar, Grill, Nightclub is a new business and bought the location and license from Civano Coffee House. If approved, this license will be one of the 23 active series 06 licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a person transfer, consideration may be given to both the applicant's personal qualifications. The deadline for issuing a recommendation on this application is January 6, 2023. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 13, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 06 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Tung Kam Cheng "Golden Dragon," 2730 E. Lakin Drive, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Golden Dragon is an existing business in Flagstaff and is currently operating with an interim licenses. It holds one of the 89 active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is January 6, 2023. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 13, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Golden Dragon - Map |
9.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Scott Emil Sawyer "FlagTagAZ," 1801 W. Route 66, Suite 102, Series 07 (Beer and Wine Bar), New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A Series 07 license is a "quota" license available only through the Liquor License Lottery or for purchase on the open market. FlagTagAZ is an existing business in Flagstaff. If approved, it will be the 28th active series 07 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new application, consideration may be given to both the applicant's personal qualifications as well as the location. The deadline for issuing a recommendation on this application is January 6, 2023. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 13, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 07 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ratifying the Supplemental Project Agreement: Ratifying the Supplemental Project Agreement between the City of Flagstaff and the U.S. Department of Agriculture, Coconino National Forest for the implementation of cultural resource surveys. | |||||
STAFF RECOMMENDED ACTION: | |||||
Ratify the Supplemental Project Agreement with the Coconino National Forest in the amount of $1,504,489.93.
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Executive Summary: | |||||
This ratifies the acceptance of the Coconino National Forest Supplemental Project Agreement Award 22-P-11030400-043 which provides for cultural surveys, site revisits, reporting, data entry and management of Natural Resource Manager (NRM) cultural resource database of record, and other cultural resources work as needed in order to prepare priority areas across the Flagstaff Ranger District for prescribed fire operations. | |||||
Financial Impact: | |||||
The Supplemental Project Agreement is for a total project cost of $1,504,489.93. The Federal contribution is $1,391,643 and the City of Flagstaff is contributing $112,846.92 in non-cash staff and equipment time. This is a multiple year agreement/project. The Wildfire Management (WFM) section has $1.2 million budgeted in FY22-23 for these type of agreements/project. The remaining funding will be budgeted in future years. | |||||
Policy Impact: | |||||
This agreement allows the City of Flagstaff to add significant capacity for wildfire risk reduction based cultural survey clearance work across the Flagstaff Ranger District. In addition, this agreement creates new partnership opportunities with the US Forest Service as we will be supporting prescribed fire planning in addition to operations. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance: Implement innovative local government programs
Safe and Healthy Community: Ensure built environment is safe through the use of consistent standards, rules and regulations, & land use practices Environmental Stewardship: Promote, protect & enhance a healthy, sustainable environment & its natural resources Environmental Stewardship: Strengthen Flagstaff's resilience to climate change impacts on built, natural, economic, health, & social systems Carbon Neutrality Plan
A Forest Health update to the CNP is in development. Regional Plan Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection.
Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
Ratify and Accept the Agreement = Allows for the exchange of funds to complete the project. Reject the Agreement = The project will need to be canceled or delayed. |
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Background and History: | |||||
Severe and destructive wildfire is an annual and ever-present threat to our forests and the community. Forested areas that have undergone science based ecological restoration treatments are healthier, more fire adapted, at a lower risk of carbon loss, and enhance public safety and infrastructure protection. A Master Participating Agreement (MPA) between the U.S. Department of Agriculture, Forest Service, Coconino National Forest, and the City of Flagstaff was approved by Council on April 19, 2022. This MPA allows for Supplemental Project Agreements based on watershed protection. Before prescribed fires can be implemented on National Forest System lands, a thorough planning and clearance process must be completed. This Supplemental Project Agreement agreement will allow the City to add needed capacity to the USFS and manage contract to complete cultural resource surveys across the Flagstaff Watershed Protection Project footprint and surrounding Flagstaff Ranger District priority areas. |
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Key Considerations: | |||||
Completion of ecological forest treatments within the Flagstaff Watershed Protection Project (FWPP) footprint and Flagstaff Ranger District have proven highly effective in supporting the control of undesirable fire, while reducing the severity of fire and post-fire flood events. | |||||
Community Benefits and Considerations: | |||||
All cultural survey contracts managed by the City will be fully reimbursed by the USFS. This agreement includes a 6.35% indirect cost rate for the City ($77,621). Community Involvement: |
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The Flagstaff community will experience improved forest management due to this agreement. Approval of this Agreement, and the forest treatment work which will result, will reduce wildfire risk to adjacent neighborhoods, recreational opportunities, and wildlife habitat, while promoting forest health and long-term ecological sustainability. This agreement will also support forest management objectives that consolidate forest carbon stocks in fewer, larger trees, reducing the risk of carbon loss from catastrophic fire. |
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Expanded Options and Alternatives: | |||||
Inform: Following the success of the 2012 bond election, FFD has continued to work at keeping the community informed of what we are doing, and why. Involve: Project outreach efforts will go directly to the Flagstaff community. FFD staff are available to the public to address any concerns. |
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Attachments: | Agreement |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat: TLC PC Land Investors, LLC requests Final Plat approval for Ghost Tree at Pine Canyon (PZ-21-00155-05) located at 3201 South Clubhouse Circle, a 12-unit single-family home subdivision on 7.87 acres in the Single-Family Residential (R1) Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Final Plat and authorize the Mayor to sign the Final Plat and City/Subdivider Agreement when notified by staff that all documents are ready for signature and recordation.
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Executive Summary: | |||||
TLC PC Land Investors, LLC requests Final Plat approval for Ghost Tree at Pine Canyon located at 3201 South Clubhouse Circle, a 12-unit single-family home subdivision on 7.87 acres in the Single-Family Residential (R1) Zone. The site has a Resource Protection Overlay and is currently vacant. It is located in the northwestern corner of the larger 660-acre Pine Canyon development. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Carbon Neutrality Plan
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Has There Been Previous Council Decision on This: | |||||
The Pine Canyon development was approved by City Council through a rezoning (Ordinance No. 2000-11) and development agreement in June of 2000. A revised development agreement amendment was approved in January of 2007 to resolve disputes between the Developer of Pine Canyon and the City of Flagstaff with respect to the Rezoning Ordinance. This agreement stipulates that the Developer may, at its option, abandon the third entrance to Pine Canyon, providing the main entrance and the clubhouse entrance remain open and available for ingress and egress to the public. In October of 2013, City Council approved an agreement with the Developer that committed the City to erect and maintain a directional sign at the intersection of Lake Mary Road and John Wesley Powell Boulevard, committed staff support to amend the rezoning ordinance to modify the gated provision during night time, and extended the developers’ transportation improvement contribution. In May of 2014, the City Council approved a modification to Ordinance No. 2000-11 to modify Condition #8 which stated "That all private roads within the development remain open to the public and never be gated" to "All streets within Pine Canyon shall remain open to the public, without the use of a gate, from sunrise to sunset. Any means to restrict access to the streets of Pine Canyon may only be utilized from sunset to sunrise and never restrict emergency access." City Council has also previously approved several subdivision plats in Pine Canyon, including the Estates at Pine Canyon Units 1-5, Coconino Ridge, Deer Creek Crossing, Mountain Villas, Mountain Vista Condominiums, Mountain Estates, Pine Run, and Club Cabin Condominiums units 1 and 2. City Council approved the Ghost Tree at Pine Canyon Preliminary Plat (PZ-21-00155-03) on May 3, 2022. |
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Options and Alternatives: | |||||
1. Approve the Final Plat with no conditions, as recommended by city staff. 2. Approve the Final Plat with conditions. 3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
In June of 2000, the City Council approved a rezoning request and development agreement allowing the development of Pine Canyon, which includes a mixture of condominium, townhomes, estate homes, clubhouse and recreational facilities, maintenance and storage facilities, and an 18-hole private golf course with accessory facilities, located on approximately 660 acres. The primary entrance to Pine Canyon is located at the intersection of Lone Tree Road and John Wesley Powell Blvd. TLC PC Land Investors, LLC is seeking Final Plat approval for a 12-lot single-family residential subdivision within the larger Pine Canyon development. Lot sizes range from 9,342 square feet to 21,861 square feet. The subdivision is one of the last undeveloped areas in Pine Canyon and is located between existing golf course and residential uses. New infrastructure will need to be provided for the project including a new private road, new water and sewer lines, and Low Impact Development (LID) basins. All areas in the subdivision not allocated as lots are reserved as tracts. Tract A covers the new private road and is to be used for ingress/egress and utilities. Tract B is for open space and drainage. Tract C is for the Pine Canyon Goff Club, open space, and drainage. Tract D is for a private slope easement, open space, and drainage. Tract E is reserved for future development. |
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Key Considerations: | |||||
Staff reviewed and approved the Final Plat on December 6, 2022, based on conformance with City Code Title 10, Flagstaff Zoning Code; City Code Title 11, General Plans and Subdivisions; and City Code Title 13, Engineering Design Standards and Specifications. The property is zoned R1, Single Family Residential with a Resource Protection Overlay (RPO). The lots within Ghost Tree at Pine Canyon Subdivision comply with the minimum density, lot size, width, and depth requirements for the R1 Zone. For the purposes of tree and steep slope resource protection, the plat proposes unique building envelopes for each lot. All setbacks except one meet or exceed the minimum required setbacks for the R1 zone (see page 3 of the Final Plat). Zoning Code Table 10-40.30.030.C: Residential Zones – Building Form and Property Development Standards allows the City Council to approve alternate lot sizes and/or setbacks on a Final Plat. |
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Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives, and the Regional Plan and Carbon Neutrality goals and policies that it meets, such as providing new housing within the urban growth boundary. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the subject property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Final Subdivision Plat review process. | |||||
Attachments: | Final Plat for Ghost Tree at Pine Canyon (PZ-21-00155-05) | ||
City/Subdivider Agreement |
10.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Ratification of a Contract for Professional Services with Water Resources Economics in an Amount Not to Exceed $65,000 for a Stormwater Utility Rate Adjustment Study | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Stormwater Utility is funded through a Stormwater utility rate implemented in 2003. The City began working with Water Resources Economics (WRE) to conduct a stormwater utility rate assessment in the spring of 2022. The purpose of the arrangement was to determine the necessary rate income needed to support post-wildfire flood response, flood mitigation, capital improvements, and operations and maintenance of new regional flood control detention basins. WRE conducted work and assisted staff to present utility rate scenarios to the City Council on October 25, 2022 and November 15, 2022 at City Council meetings. At the November 15 meeting the City Council directed staff to return on January 31, 2023, to present additional model scenarios. Staff has continued to engage WRE in preparation for the upcoming presentation to City Council. The overall cost of for the services will exceed $50,000, thereby, necessitating that City Council ratify the underlying arrangement. |
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Financial Impact: | |||||
The $65,000 "not to exceed" compensation for the contract will be charged to 206-08-331-1250-0-4206 in the Stormwater Fund's operations program in Fiscal Year 2022-2023. As this contract was not budgeted for as part of the FY2022-23 budget, capital reserves in 202-08-370-3177-0-4421 will be utilized for budget appropriation purposes. | |||||
Policy Impact: | |||||
Consideration of the level of funding for Stormwater operations and flood mitigation capital projects.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budgeting Priorities
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Has There Been Previous Council Decision on This: | |||||
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Options and Alternatives: | |||||
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Background and History: | |||||
The Stormwater Section was created in 2003 as a separate utility. The utility has undergone many changes since its inception, including, a drastic increase in expenses and level of service following the Museum Fire of 2019 and Pipeline Fire of 2022. Staff has asserted the need for an increase in the rate because of the cost to respond to those fires, inflationary pressure, increased infrastructure maintenance needs, and continued flood response costs. For example, the ability to fund the Highway 180 at Schultz Creek Culvert projects and the ability to maintain flood basins as they collect sediment and debris from the fire burn areas. This necessary maintenance will include the Killip School Regional Detention Basins, Schultz Creek Basins, Francis Short Pond Basin and Park Way Basins. WRE was engaged to evaluate the utility rate and has conducted research and made presentations to the City Council. Now, the City Council has requested additional information which will raise the overall cost of for the services above $50,000, thereby, necessitating that City Council ratify the underlying arrangement. |
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Key Considerations: | |||||
Current Stormwater utility rates are insufficient for continuing pre-monsoon season flood preparation or monsoon flood response. The services provided by WRE to conduct a rate study is required for adjusting Stormwater rates in an equitable, transparent, and planned fashion. | |||||
Attachments: | Contract for Professional Services |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Federal and State Legislative Priorities Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Obtain feedback and input from Council on the 2023 draft state and federal legislative priorities.
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EXECUTIVE SUMMARY: | |||||
The draft 2023 state and federal legislative priorities detailed in the attached PowerPoint presentation represent an updated listing of the 2022 legislative priorities. City staff and lobbyists have made suggested updates to the legislative priorities based on the legislative landscape that we face in 2023, as well as accomplishments that have been achieved over the last year. City staff and lobbyists are requesting Council input and direction on the draft state and federal legislative priorities. After this input is received, it will be incorporated, and a final version will be presented for Council approval at the January 10 Council Meeting. Once approved by the City Council, the 2023 legislative priorities will be used by City staff and lobbyists to guide their work throughout the year at both the state and federal levels. |
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INFORMATION: | |||||
On January 4, 2022, the Flagstaff City Council approved the 2022 legislative priorities. | |||||
Attachments: | Presentation |