CITY COUNCIL REGULAR MEETING AGENDA
A M E N D E D
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of May 19, 2020, Regular Meeting of June 2, 2020, Regular Meeting of June 16, 2020, Regular Meeting of June 17, 2020, Work Session of June 30, 2020, Regular Meeting of July 7, 2020, Regular Meeting of August 18, 2020, Special Meeting (Executive Session) of January 11, 2022, Special Meeting (Executive Session) of January 18, 2022, Special Meeting (Executive Session) of January 25, 2022, Special Meeting (Executive Session) of February 1, 2022, Special Meeting (Executive Session) of February 8, 2022, Special Meeting (Executive Session) of February 15, 2022, Special Meeting (Executive Session) of February 22, 2022, Special Meeting (Executive Session) of March 8, 2022, and Special Meeting (Executive Session) of March 29, 2022. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Regular Meeting of May 19, 2020, Regular Meeting of June 2, 2020, Regular Meeting of June 16, 2020, Regular Meeting of June 17, 2020, Work Session of June 30, 2020, Regular Meeting of July 7, 2020, Regular Meeting of August 18, 2020, Special Meeting (Executive Session) of January 11, 2022, Special Meeting (Executive Session) of January 18, 2022, Special Meeting (Executive Session) of January 25, 2022, Special Meeting (Executive Session) of February 1, 2022, Special Meeting (Executive Session) of February 8, 2022, Special Meeting (Executive Session) of February 15, 2022, Special Meeting (Executive Session) of February 22, 2022, Special Meeting (Executive Session) of March 8, 2022, and Special Meeting (Executive Session) of March 29, 2022.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Recognition: 2021 George F. Ames National Performance and Innovation in the State Revolving Fund (SRF) Creating Environmental Success Program (PISCES) award for Excellence in Environmental and Public Health Protection from the U.S. Environmental Protection Agency (EPA) for the Flagstaff Watershed Protection Project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Accept the 2021 George F. Ames National PISCES award from EPA for the Flagstaff Watershed Protection Project (FWPP)
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7. | COVID-19 UPDATES | |||||
A. | COVID-19 Update | |||||
STAFF RECOMMENDED ACTION: | ||||||
This presentation is for informational purposes only.
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8. | COUNCIL LIAISON REPORTS | |||||
9. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Industrial Development Authority | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to terms that expires April 2028.
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B. | Consideration of Appointments: Commission on Inclusion and Adaptive Living | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to terms expiring March 2023.
Make three appointments to terms expiring March 2025. |
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C. | Consideration of Appointments: Citizen Commission on Council Salaries. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to At-Large seats.
Make two appointments to Human Resource Professional seats. |
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10. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Butler Easy Mart," 1311 E. Butler Avenue, Series 10 (beer and wine store), New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Larami Jean Sandlin, "Dark Sky Brewing Company," 103 W. Birch Avenue, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Sergio Haron, "One Stop," 2325 S. Woodlands Village Boulevard, Series 09 (liquor store - all spirituous liquor), New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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11. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of BNSF Railway Preliminary Engineering Services Agreement: Lone Tree Overpass Project Construction Document Review. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Approval of Final Plat: Case No. PZ-21-00271-01, VP66 & Woody Mountain LLC, requests Final Plat approval for @Liv Flagstaff located at 2701 S Woody Mountain Road, a two lot subdivision in the Medium Density Residential (MR) and Rural Residential (RR) Zones. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
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C. | Consideration and Approval of Final Plat Case No. PZ-18-00030-07, Mogollon Engineering on behalf of Mongini & Selna Living Trust, requests Final Plat approval for The Lofts at Continental located at 5531 E Cortland Boulevard, a two-lot subdivision in the High Density Residential (HR) and Highway Commercial (HC) zones. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
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D. | Consideration and Approval of BNSF Railway Preliminary Engineering Services Agreement: ADOT B40/Milton Underpass and BNSF Railway Bridge Reconstruction Document Review. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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E. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with DataBank IMX, LLC in the amount of $97,017 for the Contract Management configuration of the OnBase platform. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Approval of Contract: Approval of a Cooperative Purchase Contract with J.C. Cullen d/b/a Niles Radio Communications in the amount of $81,976.32 for a Network Communications Tower for Critical Water Infrastructure located at Lake Mary Well #2. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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G. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Sands Motor Company in the amount of $80,745.22 for the purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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H. | Consideration and Approval of Grant Acceptance: Grant agreement between the State of Arizona, through the Arizona Department of Transportation, Multi-modal Planning Division, Aeronautics Group, and the City of Flagstaff for the Airport Pavement Management System. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Grant Agreement with the State of Arizona, Arizona Department of Transportation, Multi-modal Planning Division, Aeronautics Group for grant funds in the amount of $1,415,380.00 (with a city match of $141,538.00) for airport pavement maintenance.
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I. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract for a Velocity Pumper Fire Engine and a Velocity Aerial Quint Unit with Hughes Fire Equipment, Inc., in the total amount of $2,097,693.50. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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12. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Ordinance No. 2022-07: An ordinance of the Council of the City of Flagstaff, Arizona approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Mayor, the City Manager and the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement and this ordinance and declaring an emergency. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2022-07 by title only for the final time
2) City Clerk reads Ordinance no. 2022-07 by title only (if approved above) 3) Adopt Ordinance No. 2022-07 |
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B. | Consideration and Adoption of Ordinance No. 2022-08: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2019 Utility System Revenue Trust Agreement of utility system revenue obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2019 Utility System Revenue Purchase Agreement to finance costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of financing the costs of such improvements and paying related financing costs; (3) delegating to the Mayor, the City Manager, and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and declaring an emergency. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2022-08 by title only for the final time
2) City Clerk reads Ordinance no. 2022-08 by title only (if approved above) 3) Adopt Ordinance No. 2022-08 |
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C. | Consideration and Adoption of Ordinance No. 2022-01: An Ordinance of the City Council of the City of Flagstaff, extending and increasing the corporate limits of the City of Flagstaff pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing approximately 10.05 acres of land located at 7000 North Highway 89, which certain land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Highway Commercial (HC) with a Resource Protection Overlay (RPO); providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Annexation: Project Number PZ-20-00164-03). | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve a request for a continuance until May 17, 2022; or
Council may: 1) Read Ordinance No. 2022-01 by title only for the final time 2) City Clerk reads Ordinance no. 2022-01 by title only (if approved above) 3) Adopt Ordinance No. 2022-01 |
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D. | Consideration, and Adoption of Ordinance No. 2022-02: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.09 acres of real property generally located at 7000 North Highway 89, a portion of APN 301-50-005G, from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Rural Residential (RR) with a Resource Protection Overlay (RPO) with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Concept Zoning Map Amendment: Project Number PZ-20-00164-04). | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve a request for a continuance until May 17, 2022; or
Council may: 1) Read Ordinance No. 2022-02 by title only for the final time 2) City Clerk reads Ordinance no. 2022-02 by title only (if approved above) 3) Adopt Ordinance No. 2022-02 |
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E. | Consideration and Approval of Contract Amendment: First Amendment to the Service Provider Contract for Community Health and Human Services with United Way of Northern Arizona in the total amount of $784,000. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Approval of Contract: First Amendment to the Service Provider Contract for Arts, Science, and Cultural Services with Flagstaff Arts Council d/b/a Creative Flagstaff in the total amount of $172,500. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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G. | Consideration and Approval of Ratifying Contract: Ratify and Approve the Construction Contract with Tiffany Construction Co. for the Spruce Wash - Cedar Avenue to Dortha Avenue Channel and Inlet Improvements in the amount of $2,554,520.13. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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13. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2022-16: A resolution approving the City of Flagstaff's 2022 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-16 by title only
2) City Clerk reads Resolution No. 2022-16 (if approved above) 3) Adopt Resolution No. 2022-16 |
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B. | Consideration and Approval of Preliminary Plat: PZ-21-00154-01, MMV Devco, LLC requests Preliminary Plat approval for MMV D3 located at 1800 N Gemini Drive, a single-family subdivision on 6.31 acres in the Medium Density Residential (MR) Zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0), approve the Preliminary Plat.
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C. | Consideration and Adoption of Resolution No. 2022-17: A resolution approving a Master Participating Agreement between the U.S. Department of Agriculture, Forest Service, Coconino National Forest, and the City of Flagstaff for Watershed Protection | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-17 by title only
2) City Clerk reads Resolution No. 2022-17 by title only (if approved above) 3) Adopt Resolution No. 2022-17 |
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D. | Consideration and Adoption of Ordinance No. 2022-10: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations relating to Alternative Work Schedules; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the April 19, 2022 Council Meeting:
1) Read Ordinance No. 2022-10 by title only for the first time 2) City Clerk reads Ordinance No. 2022-10 by title only (if approved above) At the May 3, 2022 Council Meeting: 3) Read Ordinance No. 2022-10 by title only for the final time 4) City Clerk reads Ordinance No. 2022-10 by title only (if approved above) 5) Adopt Ordinance No. 2022-10 |
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E. | Consideration and Adoption of Resolution No. 2022-18: A resolution of the City Council of the City of Flagstaff, Arizona, calling a Primary Election to be held on August 2, 2022 for the purpose of nominating two mayor candidates for the General Election | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-18 by title only
2) City Clerk reads Resolution No. 2022-18 by title only (if approved above) 3) Adopt Resolution No. 2022-18 |
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14. | PUBLIC PARTICIPATION | |||||
15. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of May 19, 2020, Regular Meeting of June 2, 2020, Regular Meeting of June 16, 2020, Regular Meeting of June 17, 2020, Work Session of June 30, 2020, Regular Meeting of July 7, 2020, Regular Meeting of August 18, 2020, Special Meeting (Executive Session) of January 11, 2022, Special Meeting (Executive Session) of January 18, 2022, Special Meeting (Executive Session) of January 25, 2022, Special Meeting (Executive Session) of February 1, 2022, Special Meeting (Executive Session) of February 8, 2022, Special Meeting (Executive Session) of February 15, 2022, Special Meeting (Executive Session) of February 22, 2022, Special Meeting (Executive Session) of March 8, 2022, and Special Meeting (Executive Session) of March 29, 2022. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Regular Meeting of May 19, 2020, Regular Meeting of June 2, 2020, Regular Meeting of June 16, 2020, Regular Meeting of June 17, 2020, Work Session of June 30, 2020, Regular Meeting of July 7, 2020, Regular Meeting of August 18, 2020, Special Meeting (Executive Session) of January 11, 2022, Special Meeting (Executive Session) of January 18, 2022, Special Meeting (Executive Session) of January 25, 2022, Special Meeting (Executive Session) of February 1, 2022, Special Meeting (Executive Session) of February 8, 2022, Special Meeting (Executive Session) of February 15, 2022, Special Meeting (Executive Session) of February 22, 2022, Special Meeting (Executive Session) of March 8, 2022, and Special Meeting (Executive Session) of March 29, 2022.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 05.19.2020.CCRM | ||
06.02.2020.CCRM | |||
06.16.2020.CCRM | |||
06.17.2020.CCSM | |||
06.30.2020.CCWS | |||
07.07.2020.CCRM | |||
08.18.2020.CCRM | |||
01.11.2022.CCSMES | |||
01.18.2022.CCSMES | |||
01.25.2022.CCSMES | |||
02.01.2022.CCSMES | |||
02.08.2022.CCSMES | |||
02.15.2022.CCSMES | |||
02.22.2022.CCSMES | |||
03.08.2022.CCSMES | |||
03.29.2022.CCSMES |
6.A.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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Recognition: 2021 George F. Ames National Performance and Innovation in the State Revolving Fund (SRF) Creating Environmental Success Program (PISCES) award for Excellence in Environmental and Public Health Protection from the U.S. Environmental Protection Agency (EPA) for the Flagstaff Watershed Protection Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
Accept the 2021 George F. Ames National PISCES award from EPA for the Flagstaff Watershed Protection Project (FWPP)
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EXECUTIVE SUMMARY: | |||||
On November 5, 2019 Council approved a Water Infrastructure Financing Authority (WIFA) Loan for the Flagstaff Watershed Protection Project. WIFA of Arizona was impressed with the project and submitted a nomination application to the EPA for the 2021 George F. Ames PISCES award program. In The Flagstaff Watershed Protection project from Arizona was selected to receive the “Excellence in Environmental and Public Health Protection” recognition for the 2021 George F. Ames PISCES program. Out of the 27 state entries to be nominated for a 2021 PISCES, only five were selected as an Exception Project - one from each criteria category. |
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INFORMATION: | |||||
EPA Recognizes 49 Water Infrastructure Projects for Excellence Winners. ARIZONA (Feb. 17, 2022) – Earlier this week, at a virtual roundtable with state and community representatives, U.S. Environmental Protection Agency (EPA) honored 49 water infrastructure projects for excellence and innovation within the Clean Water State Revolving Fund (SRF) and Drinking Water SRF programs. These exemplary projects demonstrate leadership in innovative financing, partnership, and problem solving while improving water quality and public health protection. The Flagstaff Watershed Protection was recognized for its important work to prevent forest fires with EPA’s PISCES award. Flagstaff Watershed Protection’s resiliency project employs forest thinning to protect Flagstaff’s drinking water resources and avoid catastrophic wildfire damage. The effort focuses on 10,000 acres of federal, state, and local lands adjacent to the city, reducing dry debris and thinning the forest through removing small- and medium-diameter trees. EPA’s George F. Ames Performance and Innovation in the SRF Creating Environmental Success (PISCES) program celebrates innovation demonstrated by Clean Water SRF programs and assistance recipients. 27 projects nationwide from state or local governments, public utilities, and private entities were honored. Since 1997, EPA has helped finance through the Drinking Water SRF more than $44.7 billion in water infrastructure. The agency has accelerated investments by working with our state partners to increase the utilization and leveraging of the State Revolving Fund programs. The SRFs are EPA-state partnerships that provide communities with a permanent, independent source of low-cost financing for a wide range of water quality and drinking water infrastructure projects. Since their inception, EPA’s SRFs have provided more than $189 billion in financial assistance to nearly 43,000 water quality infrastructure projects and 16,300 drinking water projects across the country. In 2022, EPA will allocate $7.4 billion to states, Tribes, and territories, with nearly half of this funding available as grants or principal forgiveness loans for underserved communities across rural America and in urban centers. The 2022 allocation is the first of five years of nearly $44 billion in dedicated EPA SRF funding that states will receive through the Bipartisan Infrastructure Law. |
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Attachments: | WIFA 2021 PISCES Nomination Form | ||
EPA 2021 PISCES Compendium | |||
EPA Press Release | |||
Senator Sinema Letter | |||
FWPP-WIFA News Release |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
COVID-19 Update | |||||
STAFF RECOMMENDED ACTION: | |||||
This presentation is for informational purposes only.
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EXECUTIVE SUMMARY: | |||||
City staff will present the updated COVID-19 dashboard data and an update on Navajo and Hopi Tribal Nation's situations with COVID-19. | |||||
INFORMATION: | |||||
The COVID-19 dashboard includes information on new cases, hospitalization, COVID-related deaths, community-transmission level, vaccination status and variants. The Navajo and Hopi Tribal Nations update will include information about the number of cases, any emergency orders, and related press releases. |
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Attachments: | Presentation |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Industrial Development Authority | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms that expires April 2028.
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Executive Summary: | |||||
By making appointments to the vacancies, the Industrial Development Authority will be just above the minimum membership required to take action. This will allow the Board to hear adjustments, act on bond requests, and perform administrative business. All seats are for six-year terms. There are two applications on file and they are as follows:
In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Mayor Deasy and Councilmember Salas |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint two Members: by appointing members at this time, the Industrial Development Authority will just above the minimum required membership, allowing the group to continue meeting to provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Background and History: | |||||
The Industrial Development Authority consists of not less than three, nor more than nine citizens who meet on an as-needed basis. The Board currently has two members and is inactive. In order to do any business, the Board must have a minimum of three active members. By appointing two members at this time, Council will ensure that the Board is able to meet even with an absence. The Flagstaff Industrial Development Authority is an independent entity authorized by Arizona statutes to review and approve applications for bond financing that fit the definition of IDA projects like the acquisition, construction, improvement, rehabilitation and equipment of manufacturing, distribution, warehouse and health facilities; research and development; and pollution control facilities. The IDA itself does not hold or own bonds, but acts as the issuer. The City Council, as elected officials, gives final approval on all bond applications approved by the IDA. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government.
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Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | IDA Authority |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Commission on Inclusion and Adaptive Living | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring March 2023.
Make three appointments to terms expiring March 2025. |
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Executive Summary: | |||||
The Commission on Inclusion and Adaptive Living consists of seven citizens serving three-year terms. The commission's goals are to expand educational opportunities; improve access to housing, buildings, and transportation; have greater participation in recreational, social, and cultural activities; encourage greater opportunity for employment; and expand and strengthen rehabilitative programs and facilities. There are currently five seats available, due to resignations and term limits. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are seven applications on file for consideration by the Council, they are as follows:
In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENTS: Vice Mayor Sweet, Mayor Deasy, Councilmember Salas, Councilmember McCarthy, and Councilmember Aslan
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint five Commissioners: by appointing five members at this time, the Commission on Inclusion and Adaptive Living will have be at full capacity which will allow the group to more easily reach quorum and continue meeting to provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the posting on the City's website. | |||||
Attachments: | Commission on Inclusion and Adaptive Living Authority |
9.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Citizen Commission on Council Salaries. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to At-Large seats.
Make two appointments to Human Resource Professional seats. |
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Executive Summary: | |||||
Due to a request from a majority of Council, the City Manager is establishing a Citizen Commission to review Council salaries. The Commission consists of nine members as follows:
COUNCIL APPOINTMENT ASSIGNMENTS: Councilmember Shimoni, Vice Mayor Sweet, Councilmember McCarthy, Mayor Deasy |
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Financial Impact: | |||||
These are voluntary positions. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
During the October 22, 2019 Council meeting, the City Council gave staff direction to bring an ordinance to amend City Code Section 1-07-001-0005, Salaries, to increase the number of members of Citizen Commission that makes recommendations related to potential City Council salary adjustment(s) by including two community members who are Human Resource professionals and two community members at large, in addition to the five commissioners already on the Citizen Commission under existing City Code. The Council expressed a desire for the City Manager to convene the Citizen's Commission at the request of the majority of Council rather than waiting every four years. The amendments were approved by ordinance on January 7, 2022. | |||||
Options and Alternatives: | |||||
1) Appoint four Commissioners: by appointing four members at this time, the Citizen Commission on Council Salaries will be able to convene. 2) Table to action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the posting on the City's website. | |||||
Attachments: | Authority |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Butler Easy Mart," 1311 E. Butler Avenue, Series 10 (beer and wine store), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. This is a non-quota type of license. Butler Easy Mart is an existing business in Flagstaff. If approved, it will be the 31st active series 10 license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there are no Community Priorities that directly apply. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is April 22, 2022. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on March 30, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 10 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Larami Jean Sandlin, "Dark Sky Brewing Company," 103 W. Birch Avenue, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Dark Sky Brewing Company is an existing business in Flagstaff and this is a new location. If approved it will be the 90th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is April 22, 2022. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on March 30, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Sergio Haron, "One Stop," 2325 S. Woodlands Village Boulevard, Series 09 (liquor store - all spirituous liquor), New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 licenses are a quota licenses and must be obtained through the person/location transfer of an existing license from another business or through the Arizona Liquor License Lottery. One Stop is an existing business in Flagstaff. If approved, it will be the 37th active series 09 liquor license in Flagstaff and will be able to sell all spirituous liquor. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there are no Community Priorities that directly apply. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new application, consideration may be given to the location and personal qualifications of the applicant. The deadline for issuing a recommendation on this application is April 22, 2022. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on March 30, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 09 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of BNSF Railway Preliminary Engineering Services Agreement: Lone Tree Overpass Project Construction Document Review. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
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Financial Impact: | |||||
The Agreement will be funded by the Lone Tree Overpass Project Capital Improvements FY2021-2022 budget of $8,686,681 (Account No. 047-10-112-3054-6-4421). | |||||
Policy Impact: | |||||
No Impact.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Safe and Healthy Community -
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Has There Been Previous Council Decision on This: | |||||
A previous City Council reviewed options for the Lone Tree Overpass bond proposition and directed staff to prepare ballot language for a bond to be funded through secondary property tax in the 2018 election, which was passed by the Flagstaff voters. On February 2, 2021, the City Council awarded the first design phase agreement to Ames Construction. On September 7, 2021, the City Council awarded Amendment 1 to the original design phase agreement. On January 18, 2022, the City Council awarded Amendment 2 to the original design phase agreement. |
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Options and Alternatives: | |||||
1. Approve the Agreement as recommended. Approval will allow project coordination with BNSF to proceed; or 2. Reject the approval and provide additional direction to staff. This option would delay project design completion. |
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Background and History: | |||||
The Lone Tree Overpass has been a planned project for over a decade in the Flagstaff community. The Lone Tree Overpass Study, which evaluated conceptual design options for the bridge was completed in 2010. The goal of the Project is to provide congestion relief, connectivity for the City's transportation network, and a grade-separated crossing over the BNSF Railway corridor and the future Rio de Flag channel, which increases safety and convenience for multi-modal commuters. The overpass also coordinates with the future planned improvements of the Lone Tree Corridor reconstruction which was studied in a report completed in 2006. The Lone Tree Corridor and Overpass serves to connect the southern area of town with the Route 66 corridor and provides an option that reduces congestion on other roadway corridors. A portion of the Lone Tree Corridor from Sawmill Road to Butler Avenue is included in this Overpass design. This section of the corridor was included at this time to provide a coordinated improvement north and south of the Butler Avenue Intersection. In November 2018, the voters were asked to approve a ballot measure to fund the overpass (Proposition 420) and a separate ballot measure to fund the corridor improvements (Proposition 419). Both propositions passed. In the fall of 2020, Ames was selected by a six-member evaluation committee as the most qualified Design-Build service provider for the Project pursuant to the evaluation and ranking process per A.R.S. sec. 34-603. On February 2, 2021, Council awarded the first design phase services agreement with Ames, and on September 7, 2021, Amendment 1 was approved.On January 18, 2022, the City Council awarded Amendment 2 to the original design phase agreement. |
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Key Considerations: | |||||
A critical item of the design is to include a bridge over the realigned rail corridor, which must be lowered and moved south in order to provide bridge clearance and to match into a new intersection with Route 66. BNSF requires the City to cover their consultant's review fees for our project. On January 4, City Council approved this contract contingent on inclusion of additional language regarding a statutory requirement of the City. Through negotiations with BNSF, the language was further altered from what was presented to Council for consideration in January. Therefore, staff is now presenting the contract in its final format for Council approval. The additional language is presented below: Cancellation for Conflict of Interest: To the extent applicable to contracts with BNSF, this Agreement may be cancelled for conflict of interest pursuant to Arizona Revised Statutes § 38-511. In the event of such cancellation, the notice shall specify the effective date of cancellation and Agency shall reimburse BNSF all costs and expenses incurred under this Agreement through said date, with Agency having no further obligation as to costs and expenses incurred subsequent to said date. Agency hereby represents that no consultant to Agency had any role in initiating, negotiating, securing, drafting or creating this Agreement on Agency’s behalf and no fee or commission has or will be paid or due to any person significantly involved therewith. |
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Community Benefits and Considerations: | |||||
The Agreement will be funded by the Lone Tree Overpass Project Capital Improvements FY2021-2022 budget of $8,686,681 (Account No. 047-10-112-3054-6-4421). |
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Community Involvement: | |||||
This project provides many benefits to the community, including:
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Expanded Options and Alternatives: | |||||
There was extensive public coordination with the development of both the Overpass concept study and the Corridor Study in the early 2000's. There was also outreach performed for Proposition 419 and 420. Since design of the project began, there have been one-on-one and group meetings, a full community virtual public meeting, City commission and committee meetings, and public Council presentations. | |||||
Attachments: | Lone Tree Overpass Context Map | ||
Lone Tree Overpass Vicinity Map | |||
BNSF consultant contract | |||
BNSF/COF Preliminary Engineering Agreement |
11.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat: Case No. PZ-21-00271-01, VP66 & Woody Mountain LLC, requests Final Plat approval for @Liv Flagstaff located at 2701 S Woody Mountain Road, a two lot subdivision in the Medium Density Residential (MR) and Rural Residential (RR) Zones. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
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Executive Summary: | |||||
This is a request for Final Plat for two lots on 36.94 acres in both the Medium Density Residential (MR) and Rural Residential (RR) zones. The two lots will be split based on the current zoning boundaries. The MR lot will be 23.08 acres which was rezoned last year to support the Sky Cottages Development. The RR lot will be 13.86 acres. No development has been proposed for this lot. The subject property is currently vacant. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy
Carbon Neutrality Plan DD-1: Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs.
DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. Regional Plan Policy LU.5.1. Encourage development patterns with the designated growth boundaries to sustain efficient infrastructure project and maintenance.
Policy LU.5.2 Promote infill development over peripheral expansion to conserve environmental resources, spur economic investments, and reduce the cost of providing infrastructure and services. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. Policy WR.4.3. Development requiring public utility services will be located within the Urban Growth Boundary. |
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Has There Been Previous Council Decision on This: | |||||
There has been no previous Council Decision on this subdivision plat. In February 2021, the City Council approved a rezoning request for the southern half of the subject property from Rural Residential (RR) to Medium Density Residential (MR) to support a multifamily residential development referred to as Sky Cottages. |
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Options and Alternatives: | |||||
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Background and History: | |||||
In February 2021, the City Council approved a rezoning for the southern portion of the subject property from Rural Residential to Medium Density Residential to support the development of a 208 unit multifamily development referred to as Sky Cottages. This subdivision plat proposes to split the existing 36.94 acres along the zoning boundary. This will allow the Sky Cottage development to move forward and allow the property owner to pursue development options for the northern portion of the site. The subdivision plat will also provide the required right-of-way and public utility easements necessary to support the Sky Cottages development. | |||||
Key Considerations: | |||||
Subdivisions typically consist of two lots and a new road or three lots. The proposed subdivision of the existing 36.94 acres into two lots is required due to the overall size of the property (over 2.5 acres) and the parcel splits that have already occurred in the area. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Final Plat review process. | |||||
Attachments: | Final Plat | ||
Application |
11.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat Case No. PZ-18-00030-07, Mogollon Engineering on behalf of Mongini & Selna Living Trust, requests Final Plat approval for The Lofts at Continental located at 5531 E Cortland Boulevard, a two-lot subdivision in the High Density Residential (HR) and Highway Commercial (HC) zones. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the Final Plat when notified by staff that all documents are ready for signature and recordation.
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Executive Summary: | |||||
This is a request for Final Plat for two lots on 19.26 acres in both the High Density Residential (HR) and Highway Commercial (HC) zones. The two lots will be split based on the current zoning boundaries. The HR lot will be 11.23 acres which was rezoned in March of this year to support The Lofts at Continental multifamily residential development. The HC zoned lot will be 5.76 acres. No development has been proposed for this lot. The remainder of the acreage will be dedicated as right-of-way. The subject property is currently vacant. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy
Carbon Neutrality Plan DD-1: Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs.
Regional Plan
DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages.
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Has There Been Previous Council Decision on This: | |||||
There has been no previous Council decision on this subdivision plat. In March 2022, the City Council approved a rezoning request for the eastern portion of the subject property from Highway Commercial (HC), Light Industrial-Open (LI-O), and Research and Development (RD) zones to High Density Residential (HR) to support a multifamily residential development. |
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Options and Alternatives: | |||||
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Background and History: | |||||
In March 2022, the City Council approved a rezoning of the eastern portion of the subject property to support the development of a 139-unit multifamily residential development. This subdivision plat proposes to split the existing 19.26 acre parcel along the new zoning boundaries. This will allow the multifamily development to move forward and allow the property owner to pursue development options on the western portion of the site. The subdivision plat will also provide the required right-of-way and public utility easements necessary to support future development. | |||||
Key Considerations: | |||||
The proposed subdivision consists of two lots and new right-of-way. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Final Plat review process. | |||||
Attachments: | Final Plat | ||
Application |
11.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of BNSF Railway Preliminary Engineering Services Agreement: ADOT B40/Milton Underpass and BNSF Railway Bridge Reconstruction Document Review. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
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Financial Impact: | |||||
The Agreement will be funded by the Rio de Flag Flood Control Project FY2021-2022 budget of $2,354,208 (Account No. 206-08-385-3236-0-4433). | |||||
Policy Impact: | |||||
No Impact.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Safe and Healthy Community -
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve the Agreement as recommended. Approval will allow project coordination with BNSF to proceed; or 2. Reject the approval and provide additional direction to staff. This option would delay project development. |
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Background and History: | |||||
Early planning for the Rio de Flag Project rail undercrossing had included a temporary BNSF operations "track window" for trains to run on one main line track at a time while the other track could be taken out of service long enough to construct the box culvert. Over time, BNSF operations on their Southern Transcontinental Main have grown exponentially and the organization will not support outages because of nation-wide impacts. The alternative to track closures is to provide an additional off-set alignment (shoo-fly) so two tracks can be operational at all times. Due to the proximity of the Milton Bridge structure to the future Rio de Flag undercrossing, the bridge itself will need to accommodate the additional track. In early 2021, the City contracted with WSP to conduct a feasibility and concept engineering analysis for the bridge reconstruction. Findings from the concept report, which was completed in January 2022, demonstrated viability for track relocation, bridge reconstruction, and ADOT Milton roadway reconstruction. BNSF staff has been reviewing the materials in-house to date. Moving forward, they require a Preliminary Engineering Agreement to fund external consultants to review and coordinate with the City on the full design. This agreement is standard to all BNSF public projects. |
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Key Considerations: | |||||
There are many key considerations for the Milton Bridge Reconstruction Project, Including:
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Community Benefits and Considerations: | |||||
The Agreement will be funded by the Rio de Flag Flood Control Project FY2021-2022 budget of $2,354,208 (Account No. 206-08-385-3236-0-4433). | |||||
Community Involvement: | |||||
Reconstruction of the Milton Bridge will provide many benefits to the community. Please reference the Key Considerations Section above for a discussion on those items. | |||||
Expanded Options and Alternatives: | |||||
There are several projects associated with the Milton Bridge reconstruction, including the Florence to Walnut Pedestrian Underpass, the Rio de Flag Flood Control Project, and ADOT's Corridor Master Plan, all of which have had public involvement efforts. Going forward, the bridge reconstruction as well as the overall Downtown Mile Project will be presented to the public for engagement and information. | |||||
Attachments: | Milton Bridge PEA | ||
Milton Bridge PEA fee | |||
Milton Bridge vicinity map |
11.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with DataBank IMX, LLC in the amount of $97,017 for the Contract Management configuration of the OnBase platform. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Information Technology Staff and Management Services Staff have worked together to identify a contract management solution by implementing the Contract Management component of the OnBase platform. DataBank IMX, LLC (DataBank) will assist the Grants and Contracts Program to implement a centralized document management system. Through this Cooperative Purchase Contract, DataBank will design and support the organization of the City's contracts. | |||||
Financial Impact: | |||||
The Information Technology Division has an approved budget to compensate DataBank for the implementation of the Contract Management component of the OnBase platform in the amount of $97,071 that is held in Account #001-01-014-0041-1-4231. Staff worked with the Procurement Department to identify an existing cooperative purchase agreement (Master Agreement No. MA-PO-19-80) between DataBank and Pima County for the implementation of the Contract Management component of the OnBase platform. |
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Policy Impact: | |||||
N/A | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Environmental Stewardship (going "paperless")
High Performing Governance Carbon Neutrality Plan Sustainable consumption and waste management (divert more waste from the landfill)
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Previous Council Decision on This: | |||||
N/A | |||||
Attachments: | Cooperative Purchase Contract | ||
Exhibit A - Statement of Work | |||
Exhibit B - Agency Contract | |||
Exhibit B - Agency Contract Amendment |
11.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approval of a Cooperative Purchase Contract with J.C. Cullen d/b/a Niles Radio Communications in the amount of $81,976.32 for a Network Communications Tower for Critical Water Infrastructure located at Lake Mary Well #2. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
As part of a Federal mandate to upgrade security and communications at water supply sites, the City has been installing 100 foot tall network communication towers throughout the water system. This Cooperative Purchase Contract with J.C. Cullen d/b/a Niles Radio Communications (Niles Radio) for network infrastructure tower at the Lake Mary Well #2 will be an essential link of a much larger integrated City of Flagstaff Water Services Network System of Automation and Control. It will facilitate the timely and immediate data transfer of essential water production information from the City’s water system that is vital for the public health and the continuous safety of the City’s water supply. | |||||
Financial Impact: | |||||
Funding for this purchase was approved in fiscal year 2021 (FY2020-2021) budget and is in Water Production account 202-08-301-1021-0-4435. Procurement utilized a cooperative contract through the State of Arizona, Procurement Department, Public Sector's competitive and open procurement process through a request for proposals No. ADSP019-00008376. This resulted in contract No. CTR046831 with Niles Radio. The present Cooperative Purchase Contract with Niles Radio is using State Contracting for best pricing. | |||||
Policy Impact: | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Sustainable, Innovative Infrastructure: 1. Deliver outstanding services to residents through a healthy, well maintained infrastructure system. 2. Utilize existing long range plan(s) that identify the community’s future infrastructure needs & all associated costs.
Carbon Neutrality Plan
CR-1: Ensure all mitigation actions improve Flagstaff’s ability to adapt to the future.
Regional Plan
CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change. Goal WR.2. Manage a coordinated system of water, wastewater, and reclaimed water utility service facilities and resources at the City level and identify funding to pay for new resources. Policy WR.2.2. Maintain and develop facilities to provide reliable, safe, and cost effective water, wastewater, and reclaimed water services.
Goal WR.4. Logically enhance and extend the City’s public water, wastewater, and reclaimed water services including their treatment, distribution, and collection systems in both urbanized and newly developed areas of the City to provide an efficient delivery of services. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The current communication system was installed in the 1960’s and is failing and needs to be updated to current technology. In addition to the federal mandate, this new tower will cut down on travel through forest lands by significantly reducing the amount of time City Staff spends driving to each well site to monitor and control the wells. The Lake Mary Well Field and this proposed tower communicate information back to the Lake Mary Water Treatment Plant. This tower will enable each Lake Mary well site, our Raw Water Pump Station, and Upper Lake Mary Dam to be upgraded with new communications and security equipment for monitoring and control. This tower is being co-located at the existing industrial facility of Lake Mary Well #2, where there are already structures, power, access, fences, and maintained forest roads. Current use of permitted space will not change. | |||||
Attachments: | Contract for COF | ||
Exhibit A Quote | |||
Exhibit A quote 2 | |||
Exhibit B agency pricing | |||
Exhibit B agency contract | |||
map |
11.G.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Sands Motor Company in the amount of $80,745.22 for the purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Streets has an operational need to replace a vehicle that was totaled in October of 2021 in a vehicle accident. The vehicle was the only medium duty truck with a utility dump bed in the Streets fleet. This truck is built to support pothole patching, small quantity material hauling, and supports the concrete sidewalk repair program extensively. These critical maintenance programs are designed to maintain a high-quality multi-modal transportation system. Streets has located a built and ready to deliver truck that could support the immediate demand. Streets also plans to see this vehicle to heavily support sandbag mitigations within the Museum Flood Hazard Area. This truck is ideal for the Museum Flood 2022 refresh program and flood response efforts. Currently, Streets does not have a dump body vehicle capable of supporting these programs with the loss of our previous vehicle. | |||||
Financial Impact: | |||||
This equipment purchase is funded with Highway User Revenue Funds (HURF) Acct# 040-06-161-0614-6-4401 for a budgeted amount of $80,745.22. Streets did receive $9,000 from insurance for the truck that was totaled in October 2021. These funds will support the purchase of this vehicle. The FY2022-2023 HURF fund does have the capacity to purchase this truck and has been presented to the Fleet Management Committee as a viable replacement for S3028 and was approved to move forth. |
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Policy Impact: | |||||
The policy implication is this purchase and equipment supports the mission to provide a high level of service possible. By replacing the vehicle lost in a (not at fault) accident we can get back to supporting the mission of high-quality service.
|
|||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, the City Council has discussed on several occasions the importance of maintaining the highest level of service to all of Transportation and Public Infrastructure. This purchase will directly support the City’s mission in achieving these goals. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
City of Flagstaff Procurement is utilizing a cooperative purchase contract through the Maricopa County Vehicle Replacement program with Sands Motor Company under contract serial number 180277-C. The use of the Maricopa County cooperative purchase contract will allow the City to get the best pricing for needed vehicles. |
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Key Considerations: | |||||
The purchase of one (1) 2021 Chevrolet Silverado 4500HD with Rugby 2-3 Yard Dump Body to support our concrete replacement program while also support pothole patching throughout the City. | |||||
Community Benefits and Considerations: | |||||
This is funded in the budget utilizing Highway User Revenue Funds (HURF). | |||||
Attachments: | Contract 2022-123 | ||
Picture of 2021 Chevrolet 4500HD Dump Bed Truck | |||
Exhibit A - Quote Final | |||
Exhibit B Agency Contract |
11.H.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Grant Acceptance: Grant agreement between the State of Arizona, through the Arizona Department of Transportation, Multi-modal Planning Division, Aeronautics Group, and the City of Flagstaff for the Airport Pavement Management System. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Grant Agreement with the State of Arizona, Arizona Department of Transportation, Multi-modal Planning Division, Aeronautics Group for grant funds in the amount of $1,415,380.00 (with a city match of $141,538.00) for airport pavement maintenance.
|
|||||
Executive Summary: | |||||
The Flagstaff Pulliam Airport is seeking this grant as part of our federal obligation to maintain existing airfield pavements, including the runway, taxiways, and taxi lanes. Through this grant, the Arizona Department of Transportation (ADOT) will pay all design, engineering, and construction administration costs. ADOT will also pay 90% of the total construction costs, with the additional 10% funded by the City. This project includes crack repair, pavement seal coat, and application of pavement markings on the airport runway, parallel taxiway, connecting taxiways, and a portion of the airfield's taxi lanes. The project is expected to be issued for bids in early summer 2022, with construction anticipated in June 2023. | |||||
Financial Impact: | |||||
The City of Flagstaff funding required for this project is $141,538.00, with a total construction cost of $1,415,380.00. The maintenance activities that this project includes are required under the grant assurances from previous federal grants for airfield pavement construction. The acceptance of this grant will save the City of Flagstaff greater than 90% of the required cost for this maintenance work. If construction is awarded at a higher price than estimated, or if there are in-field or other modifications during construction, the State may invoice the additional match and the City of Flagstaff will be required to fund any remaining balance equal to 10% of the actual total project cost. This project is currently being requested as part of the FY 2022-2023 budget process. The City match is expected to utilize our Passenger Facility Charge (PFC). |
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Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
|
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Community Benefits and Considerations: | |||||
Pavement maintenance will extend the service life of existing infrastructure at the airport and reduce long-term replacement costs. The airport's runway was rehabilitated with a mill and overlay in 2017 at at a cost of approximately $8.2M. Industry standards recommend that pavement be seal coated 3-5 years after initial paving to extend pavement life. Lack of pavement maintenance could result in premature pavement failure, which would cost between $10M and $50M to replace. | |||||
Attachments: | Grant Agreement |
11.I.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract for a Velocity Pumper Fire Engine and a Velocity Aerial Quint Unit with Hughes Fire Equipment, Inc., in the total amount of $2,097,693.50. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Hughes Fire Equipment, Inc., is a fully authorized dealer of Pierce Manufacturing, Inc. products such as the Velocity Pumper Fire Engine and Velocity Aerial Quint Unit. Pierce Manufacturing, Inc. has cooperative purchase contract #113021-OKC with Sourcewell to purchase their products at a reduced rate and authorizes Hughes Fire Equipment, Inc. to sell those products. This purchase of a Velocity Pumper Fire Engine would replace a twenty-two (22) year old fire engine currently front line in the Flagstaff Fire Department (FFD) fleet and move that unit into a reserve status. This also puts a current twenty-three (23) year old reserve fire engine out of service and up for auction. The purchase of the Velocity Aerial Quint Unit will replace a twenty-five (25) year old Quint and put that unit into reserve status. A Quint is different from an Engine because it has the following: 1) water; 2) pump; 3) hose; 4) ground ladders; and 5) an aerial ladder – for higher facility access – usually over 100’. Both units were part of the FLEET adopted apparatus replacement plan, but funding was unavailable until this year. This new Velocity Pumper Fire Engine would go into one of the three heaviest call volume districts in the City's central corridor, along with the new Velocity Aerial Quint Unit in a co-staffed capacity in the areas seeing the largest influx of elevated structures in the City. The Expanded Financial Considerations has been updated. |
|||||
Financial Impact: | |||||
The purchase of the Velocity Pumper Fire Engine and the Velocity Aerial Quint Unit are part of the City Manager’s proposed budget that will be presented to Council at the April Budget Retreat. The purchase of the equipment is part of a balanced General Fund 5-year plan to help address critical infrastructure needs. The amount of the purchase will be budgeted in account 001-03-051-0203-2-4401. In addition to the purchase of this equipment, separate contracts will likely be brought forward for the purchase of new equipment at a later date and is funded in the current budget proposal. Hughes Fire Equipment, Inc. may request full or partial payment as part of our commitment to the purchase. If funds are provided in fiscal year 2021-2022, that will be placed in a prepaid expense account and then expensed on delivery of the vehicles. |
|||||
Policy Impact: | |||||
FFD recently revised its policy to reduce the wear and tear on our largest and most expensive apparatus called Quints (large aerial ladder trucks). To do this, FFD implemented co-staffing which requires that the station crew determine which unit is most needed based on the call type and respond appropriately. By purchasing both of these units, it will put the over twenty (20) years old units into reserve status and allow for most of the calls in that district to be handled by the new engine or Quint. This keeps the added response miles off the Quint and allows our annual apparatus maintenance costs to stay within budget. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Performance Based Budget Priorities: Safe & Healthy Community - Provide public safety with the resources, staff and training to respond to community needs. High Performing Governance - Serve the public by providing high quality internal and external service. Regional Plan: Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service. Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. |
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Has There Been Previous Council Decision on This: | |||||
Insight on the needs, but no actions/decisions on this request. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The national standard for fire engine and Quint replacement from front-line service ranges between 10-20 years base on use and typical geographical response. The City of Flagstaff, during the recession, moved the replacement of fire engines and Quints up to twenty-five (25) years to reduce capital expenses. Currently, Fleet has moved this back to twenty (20) years due to significant maintenance costs and downtime seen by these older units. The Fleet Committee, City Manager's office and Budget Team has voiced a preference to replace aging fire engines with a new one every two years for the next six years (3 new engines) to get FFD back on pace for normal twenty-year replacement. This is the third of those three new fire engine requests and one of two needed Quints. FFD has chosen to use the Pierce products sold by Hughes Fire Equipment, Inc. as the only fire engine manufacturer due to longevity, quality, maintenance, and overall fleet consistency for operational use. Purchasing staff reviewed the agency contract and amendment to confirm validity of the terms and similar scope. The Cooperative Purchase Contract from Sourcewell conforms with City procurement rules. Purchasing staff worked with contractor to develop the draft City of Flagstaff Cooperative Purchase Contract attached herein. |
|||||
Key Considerations: | |||||
The FFD apparatus replacement schedule anticipated saving capital expenses by refurbishing every other engine. FFD replaced an older fire engine with a new-refurbished engine in FY18. This engine has needed $50k worth or work in the first three years of its life at FFD. In addition, the next two engines identified as possible refurbishment options are both nineteen years old and Fleet has determined the frames have significant rust damage from the over the road chemicals and are not candidates for refurbishment. This represents number three replacement of three approved by the FLEET and Budget Team in the 5-year plan. FFD currently utilizes smaller rescue units for the highest call volume districts to reduce to wear and tear on larger fire engines. We also have implemented the co-staffing model to reduce the wear and tear on our most expensive apparatus, known as Quints. The equipment being purchased is a model down from our normal Pierce fire engine to reduce overall costs, but still maintains consistency in function and maintenance and matches our most recent new Engines from 2020 and 2022. | |||||
Community Benefits and Considerations: | |||||
The City set aside funds in the FY21-22 budget to pay the minimum wage assessment, but the City successfully enjoined the assessment at the trial court level. Although the case is on appeal, Staff determined that the City needs to use the funds to meet a critical safety need. In addition, in fiscal year 2021-22 the General Fund contingency account, 001-99-000-0000-0-4277, funding was set aside to provide funding to our public safety pension plans if we became less than 100% funded. As a result of favorable financing and favorable returns on investments on our pension plans, the City is funded in excess of 106%. Therefore, the City will not need to provide additional funding to our pension plans this fiscal year. Budget Team provided direction to Fire Department staff to seek replacement of the aging Quint utilizing these funds and we would budget this in fiscal year 2022-23. The Type 1 firefighting vehicle has a $375,000 from our annual fleet allocation that is planned for fiscal year 2022-23. The City Manager’s proposed budget is adding another $675,000 to the fiscal year 2022-23 budget so that we can replace the aging vehicle sooner. By identifying funding for the Quint during the budget process, we eliminated the consideration of taking this vehicle to the voters for the November 2022 ballot. |
|||||
Community Involvement: | |||||
Purchasing a new Velocity Pumper Fire Engine and a Velocity Aerial Quint Unit allows response efforts to be consistent in meeting the FFD mission and the community expectations for public safety response. This will also reduce the amount of time FFD will have to put crews responding to emergency incidents in older reserve apparatus due to aging front line units going out of service for mechanical issues. As the community moves into higher density and elevated footprints, having multiple operational Quints is critical to support the changing infrastructure demands within the City. | |||||
Expanded Options and Alternatives: | |||||
Informed based on FLEET replacement schedules adopted at council meetings. | |||||
Attachments: | Cooperative Purchase Contract | ||
Exhibit A - Quote Quint | |||
Quint Photo FY22-23 | |||
Exhibit A - Quote Pumper | |||
New All-Risk Engine Picture | |||
Exhibit B - Agency Contract | |||
Exhibit B - Agency Contract Pricing |
12.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2022-07: An ordinance of the Council of the City of Flagstaff, Arizona approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Mayor, the City Manager and the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement and this ordinance and declaring an emergency. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2022-07 by title only for the final time
2) City Clerk reads Ordinance no. 2022-07 by title only (if approved above) 3) Adopt Ordinance No. 2022-07 |
|||||
Executive Summary: | |||||
This ordinance allows for the City of Flagstaff to enter into a loan agreement with the Water Infrastructure Finance Authority (WIFA) for the purpose of financing certain cost of the Rio de Flag Flood Control Project. An ordinance is required to borrow money, pursuant to City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. At the second read of this Ordinance, staff is seeking Council’s approval to adopt the Ordinance with an emergency clause. The Ordinance would be required to be adopted with a vote of three fourths of all members elected or appointed to the Council. Due to the changing financial environment, delay in authorizing the financing will have an impact to the Stormwater Fund and the resources to deliver future projects for health and safety purposes. |
|||||
Financial Impact: | |||||
The City anticipates a WIFA loan will be issued in April 2022 for the Rio de Flag Project. This will be the first issuance of debt related to the Rio de Flag Flood Control Project. Debt service has been budgeted in the Stormwater 5-Year Plan. In December 2018 City Council adopted Stormwater rates to generate revenues sufficient to allow the City to issue approximately $36 million in revenue-backed debt to fund major Stormwater capital improvement projects. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
PRIORITY BASED BUDGETING KEY COMMUNITY PRIORITIES: Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Safe & Healthy Community: Foster a safe, secure, and healthy community. REGIONAL PLAN: Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. CARBON NEUTRALITY: CR-1: Ensure all mitigation actions improve Flagstaff’s ability to adapt to the future. CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change. |
|||||
Has There Been Previous Council Decision on This: | |||||
On July 5, 2019 Council adopted Reimbursement Resolution 2019-42 declaring the City's official intent to reimburse itself for an original expenditure with proceeds from a reimbursement bond, for up to $18,000,000 for stormwater projects. On February 15, 2022 Council adopted Resolution 2022-06 authorizing the City to apply to WIFA for a loan of up to $20,000,000 for the Rio de Flag Flood Control Project. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City of Flagstaff has been working several years with the U.S. Army Corps of Engineers for the construction of the Rio de Flag Flood Control Project. For more information on the project, please visit this website: https://www.flagstaff.az.gov/4189/Rio-De-Flag-Flood-Control-Project. As part of the Project Cooperation Agreement, the City of Flagstaff agreed to share cost of the project. In July 2020, the U.S. Army Corps of Engineers submitted a request for the City of Flagstaff to provide $15,077,177 as part of the cost sharing agreement to provide funding for the continued design and construction of the Rio de Flag Flood Control Project. The City has always intended on financing this portion of the shared costs. In addition, the City anticipates financing the cost of future land and right-of-way acquisitions, future studies and various cost required for the project. Staff worked with our Financial Advisor, Stifel, Nicolas and Company (Stifel) to determine the best financing approach. The City and Stifel, contacted the state's Water Infrastructure Financing Authority (WIFA) to discuss the project and financing needs of the City. WIFA is responsible for helping smaller to medium-sized communities lower the cost of financing water and wastewater projects. WIFA is authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, stormwater and other water quality facilities/projects. The term of the loan is estimated to be 25 years and may include $1 million or more of forgivable principal (grant funds). WIFA will also provide low-interest rate loans (subsidized by the federal government) and which is currently estimated at less than 2.0%. Stifel is assisting the City with providing WIFA the required Project Finance Application and related documentation for this project and is anticipated to be discussed and approved at the Arizona Finance Authority Board of Directors meeting in April of 2022. The proposed ordinance includes the maximums contemplated to be issued to provide the greatest flexibility in both amount and timing. While the purpose of this agenda item is to approve an ordinance to allow the City to issue debt, we have included a draft WIFA loan agreement as an informational document you may review. This document has been reviewed by our Financial Advisors and Bond Counsel, Greenberg Traurig, LLP. Once we have WIFA support to move forward with the loan, these documents will be updated to the final form. Final documents will be available upon request to the Management Services Director. |
|||||
Community Benefits and Considerations: | |||||
The new loan will be paid through existing Stormwater rates. | |||||
Expanded Options and Alternatives: | |||||
The process to authorize the issuance of debt is to INFORM the public. | |||||
Attachments: | Ord. 2022-07 | ||
Preliminary Loan Agreement | |||
Resolution Authorizing WIFA Loan Application | |||
Reimbursement Resolution |
12.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2022-08: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2019 Utility System Revenue Trust Agreement of utility system revenue obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2019 Utility System Revenue Purchase Agreement to finance costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of financing the costs of such improvements and paying related financing costs; (3) delegating to the Mayor, the City Manager, and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and declaring an emergency. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2022-08 by title only for the final time
2) City Clerk reads Ordinance no. 2022-08 by title only (if approved above) 3) Adopt Ordinance No. 2022-08 |
|||||
Executive Summary: | |||||
This ordinance authorizes the issuance of up to $9,865,000 of revenue pledge indebtedness for water and stormwater projects. There may be one financing or two separate to provide up to $4,100,000 for the Stormwater fund and up to $5,765,000 to refinance existing loans in the Water fund. An ordinance is required to authorize the City to borrow money, pursuant to City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. At the second read of this Ordinance, staff is seeking Council’s approval to adopt the Ordinance with an emergency clause. The Ordinance would be required to be adopted with a vote of three fourths of all members elected or appointed to the Council. Due to the changing financial environment, delay in authorizing the financing will have an impact to the Stormwater Fund and the resources to deliver future projects for health and safety purposes. |
|||||
Financial Impact: | |||||
The issuance of debt for the Stormwater fund has been established during the 2018 rate analysis and is included in the current 5-year plans for the fund. The future debt service payments of principal and interest are also included in the 5-year plan. We are requesting to issue up to $4.1 million in debt to fund Stormwater studies and infrastructure. The funding will be used to help pay for the construction of two new stormwater detention basins at Killip Elementary School, per the Intergovernmental Agreement entered into by and between the City and the Flagstaff Unified School District in January 2022. The issuance of debt for the Water and Wastewater funds has been established during the 2016 rate study and is included in the current 5-year plans for the funds. The City has several outstanding Water Infrastructure Financing Authority of Arizona loans that exceed today's interest rates. The City seeks to refinance up to $5,765,000 for those loans which may provide approximately $150,000 in savings for the Water fund. |
|||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
PRIORITY BASED BUDGETING KEY COMMUNITY PRIORITIES: Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Safe & Healthy Community: Foster a safe, secure, and healthy community. REGIONAL PLAN: Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. CARBON NEUTRALITY: CR-1: Ensure all mitigation actions improve Flagstaff’s ability to adapt to the future. CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change. |
|||||
Has There Been Previous Council Decision on This: | |||||
On July 5, 2019 Council adopted Reimbursement Resolution 2019-42 for $18,000,000 related to stormwater projects. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Issuing debt for water, wastewater and stormwater funds is a common practice to pay for large capital improvement projects for such utilities. Rate studies for these utilities address this when setting user fees and balancing the consideration of fee-based capital projects versus debt-based capital projects. Often there is a balance of both. The most recent rates adopted included the consideration of issuing debt for capital improvements as well as meeting the financial policy of the utilities. As a result of flooding events in the community, the City recognized a need to deliver infrastructure and complete a feasibility study. The recent flooding events had an impact on the cash balances of the Stormwater fund. In order to advance the Killip Detention Basin in cooperation with the Flagstaff Unified School District and to complete a feasibility study quickly, financing was determined as the best approach allow the projects to move forward. Working with our Financial Advisor this year, they identified an opportunity to refinance some existing loans with WIFA for a more favorable interest rate. There is up to $5,765,000 allowed to be paid off with WIFA and replaced with a private placement revenue obligation. The City will only consider financing if there is a favorable cost savings. While the purpose of this agenda items is to approve an ordinance to allow the City to issue debt, we have included a draft Trust Agreement and Purchase Agreement as informational documents you may review. These documents have been reviewed by our Financial Advisors and Bond Counsel. These are materially complete however may have some changes prior to completion of the debt transactions. Final documents will be available upon request to the Management Services Director. City staff will issue a formal request for proposals (RFP) which banks will respond to. City staff will then negotiate best and final offers prior to award. |
|||||
Expanded Options and Alternatives: | |||||
Inform: To provide the public information related to the issuance or water and wastewater revenue obligations. | |||||
Attachments: | Ord. 2022-08 | ||
Draft Purchase Agreement | |||
Draft Trust Agreement | |||
Reimbursement Resolution |
12.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2022-01: An Ordinance of the City Council of the City of Flagstaff, extending and increasing the corporate limits of the City of Flagstaff pursuant to the provisions of Title 9, Chapter 4, Arizona Revised Statutes, by annexing approximately 10.05 acres of land located at 7000 North Highway 89, which certain land is contiguous to the existing corporate limits of the City of Flagstaff, and establishing city zoning for said land as Highway Commercial (HC) with a Resource Protection Overlay (RPO); providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Annexation: Project Number PZ-20-00164-03). | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve a request for a continuance until May 17, 2022; or
Council may: 1) Read Ordinance No. 2022-01 by title only for the final time 2) City Clerk reads Ordinance no. 2022-01 by title only (if approved above) 3) Adopt Ordinance No. 2022-01 |
|||||
Executive Summary: | |||||
An annexation request from Flagland LLC of approximately 10.05 acres of land, located at 7000 North Highway 89 and further described as Coconino County Assessor's Parcel Number 301-50-005G, into the corporate limits of the City of Flagstaff, and establishing city zoning for said land as Highway Commercial (HC) with a Resource Protection Overlay (RPO). The Planning & Zoning Commission in a public hearing on December 8, 2021, recommended 5-0 to forward this Annexation request to the City Council with a recommendation of approval with the following condition:
|
|||||
Financial Impact: | |||||
The purpose of this annexation request is to extend the City of Flagstaff corporate boundary to provide the subject property with water, sewer, and other City services to facilitate the development of a 174-bed mental behavioral health and substance abuse treatment campus and two commercial pads. The development will extend a waterline along North Highway 89 in the public right of way, and will extend a sewer line across the subject property. The waterline extension will be dedicated to the City of Flagstaff for continued maintenance and operation. Currently, the site has access directly onto an ADOT-maintained roadway. Upon annexation, a portion of the assessed property tax will go to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
PBB Priorities/Objectives
|
|||||
Has There Been Previous Council Decision on This: | |||||
On January 4, 2022, January 18, 2022, and February 1, 2022, the City Council held public hearings to consider and adopt Ordinance No. 2022-01 to annex 10.05 acres of land, located at 7000 North Highway 89. On January 18, 2022 and February 1, 2022, the City Council held public hearings to consider and adopt Ordinance No. 2022-02 to rezone 1.09 acres of the 10.05-acres from Highway Commercial to Rural Residential to allow for an equine therapy facility. | |||||
Options and Alternatives: | |||||
1. Approve the Annexation with the condition as presented by Staff and as recommended by the Planning and Zoning Commission. 2. Approve the Annexation with additional conditions, deleted conditions, or modified conditions. 3. Deny the Annexation for non-compliance with the Regional Plan, the Zoning Code, and/or Arizona Revised Statutes. The Planning and Zoning Commission voted 5-0 to forward the Annexation request with a recommendation of approval with the following condition: 1. The subject property shall enter into the City of Flagstaff corporate limits with Highway Commercial (HC) zoning and a Resource Protection Overlay (RPO). |
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Background and History: | |||||
Development Overview The 10.05-acre parcel at 7000 North Highway 89 that is the subject of this annexation request is adjacent to the northern Flagstaff city boundary and is located just east of North Highway 89. The parcel is within the Urban Service Boundary as identified by the Flagstaff Regional Plan 2030, and will receive city trash, water, and sewer service upon annexation. The subject site previously contained Blue Ribbon Homes (a manufactured home dealership) and is in the Heavy Commercial (CH-10,000) Coconino County zoning district. The parcel is proposed to be annexed into the Flagstaff city limits with Highway Commercial (HC) zoning and a Resource Protection Overlay (RPO). The applicant proposes to develop a 174-bed mental behavioral health and substance abuse treatment campus and set aside two areas for future commercial development. After annexation, the subject parcel is proposed to be combined with the approximately 2.15-acre vacant parcel to the south (APN 113-17-011A), which is already inside the city limits. The combined parcels (12.21 acres total) will then be divided into four separate parcels. Parcels 1 and 2 will consist of the campus. Parcels 3 and 4 are proposed to be future commercial pads (conceptually shown as restaurants/cafes). The applicant has also submitted a concurrent Concept Zoning Map Amendment request (PZ-20-00164-04) to rezone the northern 1.09 acres of the 10.05-acre parcel from HC to Rural Residential (RR) zoning once the parcel is annexed. The purpose of that request is to accommodate an Equestrian Recreational Facility that will provide equine therapy to patients. City Code Chapter 6-03: Animal Keeping does not allow large livestock (including horses) in the HC zone, but does allow large livestock in the RR zone. The Zoning Code allows Equestrian Recreational Facilities with a Conditional Use Permit in the RR zone. Project History and Next Steps The applicant submitted for Concept Plan and Concept Plat review prior to submitting Annexation and Concept Zoning Map Amendment applications. The purpose of the Concept Plan/Plat reviews is to determine whether the proposed project conceptually conforms with City Code. The City of Flagstaff Inter-Division Staff (IDS) made this determination and as such deemed both applications to be “Complete with Conditions” (the Concept Plan on March 16, 2021, and the Concept Plat on May 19, 2021). The applicant will apply for Site Plan review and approval should the City Council approve the Annexation and Concept Zoning Map Amendment applications. Site Plan constitutes a formal approval, which, if obtained, will allow the applicant to apply for Civil Engineering Plans and Building Permit review, and for a Conditional Use Permit for the equestrian facility. The applicant will also submit for Final Plat review to subdivide the entire 12.21-acre site into four separate parcels. The City Council approves final plats. |
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Key Considerations: | |||||
This annexation will increase the corporate limits of the City of Flagstaff. Annexations are adopted by the City Council via ordinance. Ordinance No. 2022-01 annexes approximately 10.05 acres located at 7000 North Highway 89. Arizona Revised Statute 9-471 requires the governing body of the city or town to hold a public hearing to discuss the annexation proposal prior to annexing the subject property. The applicant intends to build a rehab facility on the subject property. However, following annexation, the developer will be permitted to develop any project permitted in the HC Zone, subject to staff review for compliance with City Code. |
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Community Involvement: | |||||
If annexed and ultimately developed as currently proposed, the project will provide a mental health and substance abuse treatment campus, as well as two commercial pads for future development. The project will provide significant edge improvements, enhanced landscaping, Dark Sky compliant lighting, and building architecture in compliance with the City of Flagstaff's architectural design standards. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for annexation. In accordance with State statute, a notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting at least three notices on the property, and mailing a notice to all property owners within 600 feet of the site (exceeding the 300-foot minimum notification area), and to the City’s “Registry of Persons and Groups.” Annexation notices were also provided to the Coconino County Recorder, County Assessor, County Community Development Department, and the Chair of the Board of Supervisors. All notifications were completed at least 15 days prior to the first scheduled public hearing. A copy of the publication notice, pictures of the postings, a mailing list, and a copy of the mailing notice are included in the attached Public Participation Plan. The Planning and Zoning Commission held a public hearing on this application on December 8, 2021. The Commission recommended approval of the annexation by a unanimous vote (5-members present). No public comments were received. The applicant held a virtual neighborhood meeting on June 30, 2021, via Zoom as part of the Neighborhood Meeting public notification process required for annexations. During the meeting, the applicant provided background information about the project and answered questions posed by meeting attendees through the meeting chat or verbally. The applicant created a Record of Proceedings, which was provided to meeting attendees via hard copy mail and email in accordance with city code (and is included as part of the Public Participation Plan). Staff was subsequently contacted by three community members who requested additional information about the development. |
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Attachments: | City Council Presentation | ||
Ord. 2022-01 | |||
Exhibit A & B: Legal Description & Map | |||
Annex Application | |||
Blank Annexation Petition | |||
P&Z Staff Report | |||
Annexation Map | |||
Annexation Narrative | |||
Legal Ad | |||
Vicinity Map | |||
Concept Plan, Plat, & Zoning Map Amendment | |||
Concept Building Materials, Elevations, Floor Plans, Civic Space | |||
Public Participation Plan |
12.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration, and Adoption of Ordinance No. 2022-02: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 1.09 acres of real property generally located at 7000 North Highway 89, a portion of APN 301-50-005G, from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Rural Residential (RR) with a Resource Protection Overlay (RPO) with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. (Flagstaff Rehab Campus Concept Zoning Map Amendment: Project Number PZ-20-00164-04). | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve a request for a continuance until May 17, 2022; or
Council may: 1) Read Ordinance No. 2022-02 by title only for the final time 2) City Clerk reads Ordinance no. 2022-02 by title only (if approved above) 3) Adopt Ordinance No. 2022-02 |
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Executive Summary: | |||||
Concept Zoning Map Amendment, by Flagland LLC, of approximately 1.09 acres located at 7000 North Highway 89 from the Highway Commercial (HC) zone with a Resource Protection Overlay (RPO) to the Rural Residential (RR) with a Resource Protection Overlay (RPO). The Planning & Zoning Commission held a public hearing on this request on December 8, 2021. In a 5-0 vote the Commission recommends that the City Council approve this request subject to the conditions as drafted by staff. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this request. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
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Has There Been Previous Council Decision on This: | |||||
On January 4, 2022, January 18, 2022, and February 1, 2022, the City Council held public hearings to consider and adopt Ordinance No. 2022-01 to annex 10.05 acres of land, located at 7000 North Highway 89 and further described as Coconino County Assessor's Parcel Number 301-50-005G, into the corporate limits of the City of Flagstaff, and establish city zoning for said land as Highway Commercial (HC) with a Resource Protection Overlay (RPO). The Planning & Zoning Commission in a public hearing on December 8, 2021 recommended 5-0 to forward the Concept Zoning Map Amendment request to the City Council with a recommendation of approval with conditions. The 1.09-acre section of parcel 301-50-005G that is the subject of this rezoning request is part of the larger 10.05-acre parcel subject to the concurrent annexation request. | |||||
Options and Alternatives: | |||||
1) Approve the Concept Zoning Map Amendment with the conditions as presented by Staff and as recommended by the Planning and Zoning Commission. 2) Approve the Concept Zoning Map Amendment with additional conditions, deleted conditions, or modified conditions. 3) Deny the Concept Zoning Map Amendment for non-compliance with the Regional Plan, the Zoning Code, and/or Arizona Revised Statutes. The Planning and Zoning Commission voted 5-0 to forward the Concept Zoning Map Amendment request with a recommendation of approval with the following conditions:
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Background and History: | |||||
The applicant, Flagland LLC, requests a Concept Zoning Map Amendment to rezone an approximately 1.09-acre section of a larger 10.05-acre parcel from Highway Commercial (HC) zoning to the Rural Residential (RR) zoning. This parcel is subject to a concurrent Annexation request (PZ-20-00164-03). Flagland LLC proposes to develop a mental behavioral health and substance abuse treatment campus and set aside two areas for future commercial development (conceptually shown as restaurant/café uses). The purpose of the Concept Zoning Map Amendment is to allow the development of an equine therapy facility, which will be an accessory use to the larger campus and will be located on the northeastern portion of the site. Large livestock are not currently allowed in the HC zone per City Code Section 6-03-001-0003: Keeping of Livestock, but they are allowed in the RR zone, subject to specific rules and restrictions. Further, RR zoning permits an Equestrian Recreational Facility use with a Conditional Use Permit (CUP), subject to approval by the Planning and Zoning Commission. The facility will consist of an 1,800 square foot stable with a 700 square foot patio, and associated pasture/paddock area. An applicant requesting an amendment to the Zoning Map may elect to pursue either a “Direct to Ordinance with a Site Plan” or “Authorization to Rezone with a Concept Zoning Plan” per Section 10-20.50.040.D of the Zoning Code. The Direct to Ordinance with a Site Plan process requires the applicant to submit fully developed site plans with all supporting information required for Site Plan review concurrently with the Zoning Map amendment application. Once the Zoning Map amendment is approved by the Council, then the applicant can proceed directly to the construction plan and building permit review. The Authorization to Rezone with a Concept Zoning Plan process allows the applicant to prepare a concept zoning plan and pursue Site Plan application after Council approves the Zoning Map Amendment. A Concept Zoning Plan should consist of a plan with proposed use(s), vicinity maps, context map, concept phasing, housing types if applicable and a proposed circulation map. This means that staff has not reviewed building heights, development standards, landscape plans, outdoor lighting plans, signage plans, or architectural design standards for this project in a detailed and cohesive manner. These reviews will only take place after the Zoning Map Amendment is approved. |
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Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning & Zoning Commission Staff Report, dated November 23, 2021. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for a Concept Zoning Map Amendment. In accordance with City Code, a notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting at least one sign on the property, and mailing a notice to all property owners within 600 feet of the site (exceeding the 300-foot minimum notification area), and to the City’s “Registry of Persons and Groups.” All notifications were completed at least 15 days prior to the first scheduled public hearing. A copy of the publication notice, pictures of the postings, a mailing list, and a copy of the mailing notice are included in the attached Public Participation Plan. The Planning and Zoning Commission held a public hearing on this application on December 8, 2021. The Commission recommended approval of the Concept Zoning Map Amendment by a unanimous vote (5-members present). No public comments were received. The applicant held a virtual neighborhood meeting on June 30, 2021 via Zoom as part of the Neighborhood Meeting public notification process required for Concept Zoning Map Amendments. During the meeting the applicant provided background information about the project and answered questions posed by meeting attendees through the meeting chat or verbally. The applicant created a Record of Proceedings, which was provided to meeting attendees via hard copy mail and email in accordance with city code (and is included as part of the Public Participation Plan). Staff was subsequently contacted by three community members who requested additional information about the development. |
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Attachments: | City Council Presentation | ||
Ord. 2022-02 | |||
Exhibit A - Legal Description | |||
Legal Ad | |||
Vicinity Map | |||
Zoning Vicinity Map | |||
Concept Plan, Concept Plat, & Concept Zoning Map Amendment | |||
Concept Building Materials, Elevations, Floor Plans, Civic Space | |||
Project Narrative and Regional Plan Analysis | |||
Public Participation Plan | |||
NRPP for RR section | |||
P&Z Staff Report |
12.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract Amendment: First Amendment to the Service Provider Contract for Community Health and Human Services with United Way of Northern Arizona in the total amount of $784,000. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Staff seeks approval of the First Amendment to the Service Provider Contract with United Way of Northern Arizona, to act on behalf of the City of Flagstaff and administer the American Rescue Plan Act Coronavirus Local Fiscal Recovery Federal and Non-Federal Funds (Local Recovery Funds) to respond to the COVID-19 public health emergency or its negative economic impacts for City-wide local service agencies. Under the First Amendment, United Way of Northern Arizona will provide services, such as issuing Notice of Funding Announcements to eligible non-profits, evaluating proposals, awarding applicants, submitting required reporting, overseeing and monitoring awarded applicants. | |||||
Financial Impact: | |||||
The City has an active Service Provider Contract with United Way of Northern Arizona to administer City general funds to non-profit agencies. The compensation for that active Service Provider Contract for the current fiscal year is $363,750 plus an additional $30,000 for Step Up for Youth. This First Amendment provides United Way of Northern Arizona an additional $700,000 to distribute for Community Health and Human Services with an $84,000 administrative fee. The First Amendment will provide United Way of Northern Arizona the $700,000 in Local Recovery Funds to allocate as follows: Negative Economic Impacts
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Policy Impact: | |||||
None
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe and Healthy Community - Support social services, community partners & housing opportunities |
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Has There Been Previous Council Decision on This: | |||||
On September 9, 2019, the City Council approved a Service Provider Contract with United Way of Northern Arizona to administer funds for Community Health and Human Services. In April 2021, City Council received notice that the U.S. Department of Treasury would provide the City an allocation from the American Rescue Plan Act Coronavirus Local Recovery Federal Funds in the amount of $13,252,816. Staff met with the City Council on September 7, 2021, and on October 12, 2021, to allocate the Local Recovery Funds to various categories, including some allocations that would generally fall under Community Health and Human Services. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The City is a recipient of certain funds through the American Rescue Plan Act, Pub. L. No. 117-2 (March 11, 2021), which authorizes the U.S. Department of the Treasury to make payments from the Coronavirus Local Fiscal Recovery Fund. The distribution of Local Recovery Funds is guided by the Treasury Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200 which allows the City to work with entities to administer the Local Recovery Funds. Staff requests to enter the First Amendment to the Service Provider Contract to delegate certain program administration and monitoring responsibilities to the United Way of Northern Arizona for the distribution of $700,000. This distribution is in compliance with the Uniform Guidance regarding the allocation of the Local Recovery Funds reserved to respond to the COVID-19 public health emergency or its negative economic impacts for City-wide local service agencies.
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Key Considerations: | |||||
Utilizing United Way of Northern Arizona will assist the City to efficiently respond to the economic and public health impacts of COVID-19 and to assist to contain impacts on the community, residents, and businesses. The distribution of the Local Recovery Funds ensure that local governments have the resources needed to fight the pandemic, sustain, and strengthen the economic recovery, maintain vital public services, and make investments that support long-term growth, opportunity, and equity. | |||||
Community Involvement: | |||||
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Attachments: | United Way First Amendment | ||
Presentation |
12.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: First Amendment to the Service Provider Contract for Arts, Science, and Cultural Services with Flagstaff Arts Council d/b/a Creative Flagstaff in the total amount of $172,500. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Staff seeks approval of the First Amendment to the Service Provider Contract with Flagstaff Arts Council d/b/a Creative Flagstaff (Creative Flagstaff), to act on behalf of the City of Flagstaff and administer the American Rescue Plan Act Coronavirus Local Fiscal Recovery Federal and Non-Federal Funds (Local Recovery Funds) to respond to the COVID-19 public health emergency or its negative economic impacts for City-wide local service agencies. Under the First Amendment, Creative Flagstaff will provide services, such as issuing Notice of Funding Announcements to eligible non-profits, evaluating proposals, awarding applicants, submitting required reporting, overseeing and monitoring awarded applicants. | |||||
Financial Impact: | |||||
The City has an active Service Provider Contract with Creative Flagstaff to administer City general funds to non-profit agencies. The compensation for that active Service Provider Contract The First Amendment will provide Creative Flagstaff $150,000 in Local Recovery Funds to allocate as follows; Negative Economic Impacts
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Policy Impact: | |||||
None
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Safe and Healthy Community - Support social services, community partners & housing opportunities |
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Has There Been Previous Council Decision on This: | |||||
On January 17, 2017, the City Council approved a Service Provider Contract with Creative Flagstaff to administer funds for Arts, Science, and Cultural Services. In April 2021, City Council received notice that the U.S. Department of Treasury would provide the City an allocation from the American Rescue Plan Act Coronavirus Local Recovery Federal Funds in the amount of $13,252,816. Staff met with the City council on September 7, 2021, and on October 12, 2021, to allocate the Local Recovery Funds to various categories, including some allocations that would generally fall under Arts, Science, and Cultural Services. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The City is a recipient of certain funds through the American Rescue Plan Act, Pub. L. No. 117-2 (March 11, 2021), which authorizes the U.S. Department of the Treasury to make payments from the Coronavirus Local Fiscal Recovery Fund. The distribution of Local Recovery Funds is guided by the Treasury Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200 which allows the City to work with entities to administer the Local Recovery Funds. Staff requests to enter into the First Amendment to the Service Provider Contract to delegate certain program administration and monitoring responsibilities to Creative Flagstaff for the distribution of $150,000 pursuant to the Uniform Guidance regarding the allocation of the Local Recovery Funds reserved to respond to the COVID-19 public health emergency or its negative economic impacts for City-wide local service agencies. |
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Key Considerations: | |||||
Utilizing Creative Flagstaff will assist the City to efficiently respond to the economic and public health impacts of COVID-19 and to assist and contain impacts on our community, residents, and businesses. The distribution of Local Recovery Funds ensures that local governments have the resources needed to fight the pandemic, sustain, and strengthen the economic recovery, maintain vital public services, and make investments that support long-term growth, opportunity, and equity. | |||||
Community Involvement: | |||||
Creative Flagstaff will comply with all federal and City procurement requirements through open and competitive processes to determine eligible non-profits and eligible activities. | |||||
Attachments: | Presentation | ||
Creative Flagstaff First Amendment |
12.G.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Ratifying Contract: Ratify and Approve the Construction Contract with Tiffany Construction Co. for the Spruce Wash - Cedar Avenue to Dortha Avenue Channel and Inlet Improvements in the amount of $2,554,520.13. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Cedar Avenue to Dortha Avenue Channel and Inlet Improvements Project (Project) is a response to the 2019 Museum Fire and subsequent flooding in 2021. Excessive flooding impacted the Paradise/Grandview and Sunnyside neighborhoods during monsoons from runoff from the burn scar. This Project was identified by the cooperative City and County Flood Control District response team as one of the first efforts to improve conveyance through the neighborhood and reduce the risk to life safety and structure damage. Due to risk and impending monsoon season, Tiffany Construction Co. was contracted under an emergency procurement per City of Flagstaff Procurement Code, Article 19. Staff is recommending that Council ratify and adopt the executed contract. | |||||
Financial Impact: | |||||
The project will be funded by account 206-08-385-3479-0-4442. | |||||
Policy Impact: | |||||
None
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community - Foster a safe, secure, and healthy community.
Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
Carbon Neutrality Plan
Community Resilience - Ensure all mitigation actions improve Flagstaff’s ability to adapt to the future. Regional Plan Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental
protections, and rainwater harvesting. |
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Has There Been Previous Council Decision on This: | |||||
July 15, 2021: City Council declared an emergency for the Spruce Wash flooding as part of efforts to obtain relief funding. December 7, 2021: City Council adopted Ordinance No. 2021-24 authorizing the acquisition of drainage easements, temporary construction easements, and any other necessary property rights for drainage and flood control improvement to the Spruce Avenue Wash. |
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Options and Alternatives: | |||||
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Background and History: | |||||
The Spruce Avenue Wash is located in the Sunnyside neighborhood in central Flagstaff and serves as the primary drainage for the watershed located to the north in the Dry Lake/Elden Hills. In 2019, the Museum Fire burned a portion of the Coconino National Forest and left a burn scar north of the neighborhood. After the fire in 2019, Coconino County and the City established a flood response team, began mapping the modified watershed, and crews installed barricades and sandbags for protective measures along Paradise Road, Grandview Drive, and the greater Sunnyside neighborhood to the south. After several dry monsoon seasons, in 2021 Flagstaff experienced a heavy monsoon which sent a large amount of runoff through the neighborhood and caused unprecedented flooding and property damage. The flood response team was then able to see the impacts of the modified watershed and began planning and designing improvements for the channel to increase the capacity. One of the first projects slated for construction is the section of the Spruce Avenue Wash open channel from Cedar Avenue to Dortha Avenue; this project also includes the inlet and undercrossing of Dortha. The improvements will include adding a shotcrete lined channel from Cedar to Dortha and an upsized culvert under Dortha Avenue. Purchasing Director has reviewed the project urgency and has authorized and approved an Emergency Procurement. |
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Key Considerations: | |||||
Upon recommendation from staff and concurrence with City Procurement and Legal counsel, the City Manager executed the Construction Contract with Tiffany Construction Co. so that work could begin on March 21, 2022. This Construction Contract was executed under an emergency procurement per the City's Procurement Code Article 19. Due to the impending monsoon season and the damage that was witnessed during monsoons 2021, this Project has been expedited to provide increased capacity for the Spruce Wash drainage conveyance and reduce the risk of flooding. | |||||
Community Benefits and Considerations: | |||||
The Project will be funded by account 206-08-385-3479-0-4442. | |||||
Community Involvement: | |||||
This Project will provide channel stabilization from Cedar Avenue to Dortha Avenue and increased drainage capacity of the Dortha inlet and storm drain under Dortha. Although fully predicting rain events and subsequent stormwater flows is not possible, these improvements are intended to help reduce adjacent flooding impacts. This Project is one of the first steps in permanently mitigating how the overall neighborhood storm drainage has been altered due to the Museum Fire. | |||||
Expanded Options and Alternatives: | |||||
During 2019, there was extensive flood mitigation effort conducted with the County and the City, which included placement of sandbags, barriers, and closure of a vulnerable road crossing. During flooding in 2021, the City and County formed an emergency response team and clean up effort to fortify mitigations, remove debris and sediment, and track and model flows altered by the burn scar. There have been numerous public meetings, development of a website and monthly public City Council presentations. | |||||
Attachments: | Construction Contract | ||
Contract Exhibit A - Plans | |||
Contract Exhibit A - Plans | |||
Contract Exhibit B - MAG Revisions | |||
Contract Exhibit C - Proposal | |||
Cedar to Dortha context map | |||
Cedar to Dortha vicinity map |
13.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2022-16: A resolution approving the City of Flagstaff's 2022 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1) Read Resolution No. 2022-16 by title only
2) City Clerk reads Resolution No. 2022-16 (if approved above) 3) Adopt Resolution No. 2022-16 |
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Executive Summary: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
This staff summary is for the approval of the City of Flagstaff’s 2022 Annual Action Plan that is a required submission to the U.S. Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant (CDBG) program. This document identifies how the anticipated 2022 CDBG allocation will address Flagstaff’s community needs identified in the 2021-2025 Consolidated Plan and how funding will be distributed within Flagstaff city limits. The Annual Action Plan is due to HUD on or before July 11, 2022. As of the date of this report, the City of Flagstaff has not been notified of its 2022 CDBG allocation amount. However, HUD has provided guidance that the City should anticipate the 2022 allocation to be slightly less than the prior year (2021) federal allocation. HUD has also approximated the release of actual allocation amounts to be on or around May 13, 2022. Timely submission of the Annual Action Plan will enable the City to continue its annual entitlement allocation of CDBG funding. |
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Financial Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Approval of the above resolution is critical to the City of Flagstaff receiving its annual CDBG entitlement allocation. The 2022 CDBG estimated allocation is $565,000. In addition, the City of Flagstaff is able to include program income and prior year de-obligated funds to increase funding available for allocation. These additional funds equal $277,411.32. Therefore, an estimated grand total of $842,411.32 is available for CDBG eligible projects for 2022 program year, through the Annual Action Plan. The proposed allocation takes into consideration administrative cost and the City’s financial impacts by including the estimated indirect rate of 10%. Additionally, in response to the urgent need of local congregate care service providers impacted by the Coronavirus, the 2022 Notice of Funding Available (NOFA) included the American Rescue Plan Act (ARPA) Coronavirus State and Local Recovery Funds. These funds were allocated by Council for congregate care services, such as shelters. Council allocated a total of $400,000 in this category. Flagstaff Shelter Services and Northland Family Help Center were provided emergency allocations and disbursements in the amounts of $100,000 and $75,873.43 respectively. The remainder of funds were included as part of the above mentioned NOFA. The total ARPA and Local Recovery funding available, after accounting for emergency allocations, is $224,126.57. Staff will return to Council on May 3, 2022 to request ratification of the grant agreement with Northland Family Help Center and for consideration and approval of staff’s recommendations for the remainder of the funds. |
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Policy Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The City of Flagstaff Council’s CDBG Priorities:
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Priority Based Budgeting
Connect people to equitable housing solutions.
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Has There Been Previous Council Decision on This: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Staff received Council direction on Council CDBG priorities during the December 22, 2020 Council meeting which are identified in Policy Impact above and Background/History below. Management Services staff received Council direction regarding allocation amounts and categories of the American Rescue Plan Act Coronavirus State and Local Recovery Funds at the October 12, 2021 Council Meeting. On February 1, 2022 City Council approved the ratification of an emergency grant agreement with Flagstaff Shelter Services in the amount of $100,000, utilizing funds from the Council ARPA allocation for congregate care services. |
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Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Background and History: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete and submit to HUD the required 2022 Annual Action Plan by July 11, 2022. This plan describes how CDBG funds will be used in the coming year and how the annual allocation will be used to meet community needs identified in the 2021-2025 Consolidated Plan. Every two years, staff requests guidance from Council on CDBG Priorities for the coming two years. On December 22, 2020, Council received an overview of the CDBG program and established four priorities:
Housing staff are responsible for determining whether a proposed activity is eligible, conducting a risk assessment of the project as well as the applying agency. Federal funds require administrative knowledge and capacity to ensure compliant and timely expenditure of funds. Additionally, a Ranking Committee comprised of three community representatives and three City staff met to review the external proposals and rank them by consensus. Rankings primarily serve as a risk and benefit assessment and are the guiding input for staff recommendations forwarded to City Council. Below is a list of the proposals in ranking order. The proposals are divided between Housing and Public Service categories as HUD requires two separate funding limits and different criteria. Internal City of Flagstaff proposals are presented to meet City Council priorities or other unmet needs in the community and are not ranked (NR) competitively with the other proposals, since the City would administer these projects directly. A comprehensive Proposal Book that includes each of the below proposals was distributed to Council on April 1, 2022.
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Key Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete an AAP that describes how CDBG funds will be used in the coming year and how the activities will accomplish the goals outlined in the 2021-2025 Consolidated Plan. The creation of the Consolidated Plan is an extensive process involving public and stakeholder input (gathered through surveys, public meetings, and a 45 day public comment period), community needs assessments and a housing market analysis. The data outlined in the Con Plan helps determine the relative priority of activities and the populations that will be served in the coming years with federal funds. HUD allows two priority designations – high and low. Assignment of priority does not reflect a lack of need for any particular population or activity; it merely identifies those conditions that are most likely to be addressed with limited CDBG funding.
The table attached summarizes the 5 Year Con Plan Goals outlining associated CDBG activities, the priority level and 5-year numeric goals for each. Activities that will be targeted to special populations are also indicated. The table is designed to meet HUD requirements.
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Community Benefits and Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Through the 2022 CDBG process, the City of Flagstaff Housing Section received 6 external Community Development Block Grant/ARPA Recovery Fund proposals and 1 internal request for CDBG funds for the 2022 Program Year. One applicant withdrew their CDBG application with the intention of applying for future ARPA Recovery Funds from the Housing Assistance allocation . Per HUD’s guidance, the City of Flagstaff has estimated the 2022 allocation will be slightly less than last year’s federal allocation. The below funding recommendations are based on an estimated allocation amount, once HUD releases the funding allocations, should the City of Flagstaff receive notice of either a larger than estimated CDBG allocation and/or a post allocation adjustment to the CDGB allocation, each awarded project would receive an allocation increase by an equal percentage. Alternatively, if the City of Flagstaff’s entitlement is less than estimated or decreases, each awarded project would decrease by an equal percentage. 2022 CDBG Funding Recommendations Funding recommendations are made after an extensive risk assessment and based on eligibility of the project, adherence to CDBG regulations and alignment with Council CDBG goals and goals within the Consolidated Plan. Below is the estimated funding available for the 2022 Annual Action Plan:
Planning and Administration Funding Recommendation Federal CDBG regulations do not allow more than 20% of funds to be spent on Planning and Administration activities; estimating Program Year 2022 program income at $60,000, allowable administrative funding for Program Year 2022 equals $127,682.26. Below are the funding recommendations for the Administration category:
Public Service Funding Recommendation Federal CDBG regulations do not allow more than 15% of funds to be spent on Public Service Activities: $95,761.70 for Program Year 2022. Because there was an excess of Public Service funds, staff is recommending that after fully funding the requests of Homeless Youth Connection and Threaded Together for CDBG public service projects, the remaining funds are recommended for allocation to Flagstaff Shelter Services for The Crown: Housing as Healthcare Operations project. Staff will be before Council on May 3rd with recommendations for the use of ARPA Recovery Funds. Below are the funding recommendations for the Public Service Category:
Housing Activity Funding Recommendation After the above recommended allocations are accounted for, there is $620,411.32 in CDBG funds available for Housing Activities. Below are the funding recommendations for the Housing Category:
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Community Involvement: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The below chart compares each project's intended impact and the number of beneficiaries with the goals outlined in the 2021-2025 Consolidated Plan to demonstrate the Community Benefit of the CDBG funding recommendations. The chart below details the 2022 CDBG funding and allocation recommendations:
If funded as detailed in the chart above, these recommendations would create 56 units of transitional, emergency shelter, including 12 units exclusively for families, provide a publicly accessible park for the low and moderate income residents of the Southside neighborhood, serve 60 youth and an additional 600 individuals experiencing homelessness and provide 6 individuals with workforce job training in the 2022 program year. |
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Expanded Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Public process requirements for the Annual Action Plan offer extensive community involvement and collaboration ranging from public meetings and public comment periods to a ranking committee and are outlined in the Council adopted CDBG Citizen Participation Plan In preparing the Annual Action Plan, the City encouraged public input by contacting public and private agencies that provide housing or human services, neighborhood organizations and citizens. The City held three meetings to solicit public input on the past year’s project performance and recommendations for new project allocations for the upcoming program year. Public meetings included:
Public Hearings: Neighborhood/Target Area First Flagstaff Neighborhoods Meeting – June 24, 2021 Second Target Neighborhood Specific Meeting - January 8, 2022
First Public Meeting – January 13th, 2022
Second Public Meeting February 24th, 2022
Annual Action Plan - March 1 – April 1, 2022
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Attachments: | Res. 2022-16 | ||
April 12 CDBG Presentation | |||
2022 CDBG Annual Action Plan DRAFT | |||
2022 CDBG Proposal Book |
13.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Preliminary Plat: PZ-21-00154-01, MMV Devco, LLC requests Preliminary Plat approval for MMV D3 located at 1800 N Gemini Drive, a single-family subdivision on 6.31 acres in the Medium Density Residential (MR) Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0), approve the Preliminary Plat.
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Executive Summary: | |||||
This request is for preliminary plat approval for a 41 lot single-family residential subdivision on 6.31 acres located at 1800 N Gemini Drive. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Preliminary Plat. | |||||
Policy Impact: | |||||
There are no policy impacts anticipated with this Preliminary Plat. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy.
Carbon Neutrality Plan DD-1: Encourage vibrancy, appropriate density, an attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs.
Regional Plan Policy LU.5.1. Encourage development patterns within the designated growth boundaries to sustain efficient infrastructure projects and maintenance.
Policy LU.5.2. Promote infill development over peripheral expansion to conserve environmental resources, spur economic investments, and reduce the cost of providing infrastructure and services. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. Policy WR.4.3. Development requiring public utility servcies will be located within the Urban Growth Boundary. |
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Has There Been Previous Council Decision on This: | |||||
City Council approved a Zoning Map Amendment in support of the proposed subdivision in 2016. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
In 2016, the City Council approved a rezoning request from Research and Development to Medium Density Residential on Parcel D3 within the McMillan Mesa Village Specific Plan area. The concept plan for Parcel D3 showed 50 single-family residential lots that front on an interior street that would be created through the subdivision process. The proposed elevations showed two-story homes like other houses located on McMillan Mesa. The applicant, MMV Devco, LLC, is seeking Preliminary Plat approval for a 41-lot single-family residential subdivision within the larger McMillan Mesa Village development. Lot sizes range from 3,990 square feet to 10,919 square feet. New infrastructure will need to be provided for the project including one new residential local road (Misty Meadow Drive), 8" water and sewer lines, dry utilities, and stormwater LID. City staff approved the Preliminary Plat on February 24, 2022. |
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Key Considerations: | |||||
The property is zoned Medium Density Residential which has a minimum density requirement of 6 units per acre and a maximum density of 9 units per acre in the Resource Protection Overlay. The proposed 41 lots on the 6.31 acres have a gross density of 6.5 units per acre and a net density of 8.25 units per acre. The applicant is utilizing the Planned Residential Development (PRD) option in order to create alternative lot sizes and setbacks. | |||||
Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives and the Regional Plan Goals and Policies review. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the subject property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Preliminary Subdivision Plat review process. | |||||
Attachments: | Application | ||
P&Z Commission Staff Summary | |||
Preliminary Plat | |||
Presentation |
13.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2022-17: A resolution approving a Master Participating Agreement between the U.S. Department of Agriculture, Forest Service, Coconino National Forest, and the City of Flagstaff for Watershed Protection | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2022-17 by title only
2) City Clerk reads Resolution No. 2022-17 by title only (if approved above) 3) Adopt Resolution No. 2022-17 |
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Executive Summary: | |||||
The U.S. Department of Agriculture (USDA), Forest Service Coconino National Forest and City of Flagstaff desire to enter into an intergovernmental agreement for activities to proactively improve the health and resiliency of US Forest Service lands and watersheds for the mutual benefit of watershed protection, decreased risk from additional flooding and sedimentation, improved public safety, and reduced negative social and economic outcome from wildfires. The purpose of this agreement is to document the cooperation between the parties to conduct all activities necessary for forest treatments to occur on National Forest System (NFS) lands. The City and the U.S. Forest Service resources will be contributed toward implementation of jointly-developed and mutually-agreed to projects identified during Flagstaff Watershed Protection Project (FWPP) planning sessions. City funds collected will be directed to the mutually agreed-upon projects in the specific area and project as discussed in annual planning sessions. |
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Financial Impact: | |||||
This Master Participating Agreement does not exchange any funds. Financial plans for the exchange of funds will be included in future Supplemental Project Agreements. | |||||
Policy Impact: | |||||
Allows wildfire risk reduction efforts to continue in priority areas around Flagstaff. In addition, facilitates our partnership with Coconino National Forest and other fire management organizations. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
Council has not discussed this agreement. Council previously approved Master Participating Agreements with the Flagstaff Ranger District in 2012 and 2017. This new agreement will replace the 2017 agreement. |
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Options and Alternatives: | |||||
1. Approve the IGA, permitting needed forest treatment work to proceed as planned. 2. Not Approve the IGA, recognizing that the planned work and the direct benefits to the community (reduced wildfire threat and improved ecosystem health and function) will likely not occur without direct City engagement, especially in a timely manner. |
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Background and History: | |||||
Severe and destructive wildfire is an annual and ever-present threat to our forests and the community. Areas that have undergone science based fuel reduction treatments are healthier, more fire adapted, and enhance public safety and infrastructure protection. We have cooperated with Coconino National Forest on many forest management projects related to wildfire risk reduction and post wildfire rehabilitation. | |||||
Key Considerations: | |||||
Completion of forest treatments within the FWPP footprint have proven highly effective in reducing occurrence and severity of wildfire and post-fire flood events. | |||||
Community Benefits and Considerations: | |||||
This agreement does not include a budget. Any exchange of funds will be outlined in future Supplemental Project Agreements. | |||||
Community Involvement: | |||||
The Flagstaff community will experience improved forest management due to this agreement. Approval of this Agreement, and the forest treatment work which will result, will protect adjacent neighborhoods, recreational opportunities, and wildlife habitat, while promoting forest health and long-term sustainability. |
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Expanded Options and Alternatives: | |||||
Inform: Following the success of the 2012 bond election, FFD has continued to work at keeping the community informed of what we are doing, and why. Involve: Project outreach efforts will go directly to the Flagstaff community. FFD staff are available to the public to address any concerns. |
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Attachments: | Res. 2022-17 | ||
IGA for FWPP with USFS |
13.D.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2022-10: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations relating to Alternative Work Schedules; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 19, 2022 Council Meeting:
1) Read Ordinance No. 2022-10 by title only for the first time 2) City Clerk reads Ordinance No. 2022-10 by title only (if approved above) At the May 3, 2022 Council Meeting: 3) Read Ordinance No. 2022-10 by title only for the final time 4) City Clerk reads Ordinance No. 2022-10 by title only (if approved above) 5) Adopt Ordinance No. 2022-10 |
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Executive Summary: | |||||
At the onset of the pandemic, many of the City facilities were temporarily closed and the City sent as many employees as possible home to work to help keep our employees and community safe and to ensure continuity of City operations. As we moved to partial reopening, some employees continued to work all or most of their time virtually, some worked a hybrid of partial remote and partial on-site, and some returned fully to on-site work. The current Alternative Work Schedule policy was adopted in 2010 to assist with staff retention through work and life balance with occasional telework in mind. This policy addressed flex time, compressed work week, staggered shifts, and telecommuting options for employees. Now that we are moving to Phase 4 of the Re-entry Plan, our goal is to encourage and support more flexible work scheduling, including telework. However, we have come to realize that our current Alternative Work Schedule policy is not only out of date but also lacks sufficient administrative guidelines for broad application. In addition, as the City continues to adapt to a new hybrid work environment, the City needs the ability to quickly adapt its policies accordingly. The proposed amendment to the Employee Handbook continues to reflect the City’s intent to continue to support flexible scheduling, including telework for positions where it is feasible, but removes the administrative details with the intent of moving them to a City Manager Directive. While much of the current Alternative Work Schedule policy will be maintained, a City Manager Directive allows for the City to be flexible and nimble to make administrative changes to the Directive as we identify items that need to be updated through our learned experiences and as the City determines what new hybrid work environment is going to work best for our community and our employees. At the direction of Council, we would bring an updated ordinance back to Council for adoption into the Employee Handbook once leadership has had an opportunity to address concerns and modify the policy to best support our employees and community. |
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Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
This is an update to the Employee Handbook of Regulations, Article 1-20-053. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance
Carbon Neutrality Plan
CNP-1 Reduces greenhouse emissions from City operations. CNP-2 Leads to reduced greenhouse gas emissions in the community |
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Has There Been Previous Council Decision on This: | |||||
Article 1-20-053, Alternative Work Schedule, in the Employee Handbook, was originally adopted on June 8, 2010 with Ordinance No. 2010-10. | |||||
Options and Alternatives: | |||||
Option 1: Adopt as presented. Option 2: Decline and leave Article 1-20-053 as is. |
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Attachments: | Ord. 2022-10 |
13.E.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2022-18: A resolution of the City Council of the City of Flagstaff, Arizona, calling a Primary Election to be held on August 2, 2022 for the purpose of nominating two mayor candidates for the General Election | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2022-18 by title only
2) City Clerk reads Resolution No. 2022-18 by title only (if approved above) 3) Adopt Resolution No. 2022-18 |
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Executive Summary: | |||||
The Flagstaff City Charter provides that Primary Elections shall be held for the purpose of nominating candidates for the General Election when more than two candidates file nominating petitions for a vacancy in office. The two candidates receiving the highest number of votes at the Primary Election for each office for which there is a vacancy will be considered nominated for such office, and their names shall be printed on the ballot for the General Election. Four mayor candidates have qualified to be considered for nomination at the Primary Election. Only two councilmember candidates have qualified for the ballot which means they will not be considered at the Primary Election. | |||||
Financial Impact: | |||||
The City contracts with the Coconino County Elections Department to conduct the election. The cost is $2.00 per registered voter. Appropriate funding has been budgeted for in the FY22-23 budget. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Inclusive & Engaged Community:
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Attachments: | Res. 2022-18 |