CITY COUNCIL REGULAR MEETING AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Consideration and Acceptance: Resignation of Vice Mayor Becky Daggett effective April 4, 2022. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Accept the resignation of Vice Mayor Becky Daggett effective April 4, 2022.
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6. | Selection of Vice Mayor | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Appoint a Vice Mayor
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7. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Coconino Community College 30th Anniversary | ||||||||
B. | Proclamation: Flagstaff Kite Day | ||||||||
C. | Proclamation: NAEYC Week of the Young Child | ||||||||
8. | COVID-19 UPDATE | ||||||||
A. | COVID-19 Update | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
This presentation is for informational purposes only.
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9. | COUNCIL LIAISON REPORTS | ||||||||
10. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Christian Sheffield Day, "Sky Island Kombucha," 1515 N. Main Street, Series 03, New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Andrea Lewkowitz "Hyatt Place Flagstaff," 397 S. Malpais Lane, Series 11 (Hotel/Motel), New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Javier Magallanes Melendez, "Bow Wow Street Dogs and Grill," 1000 N. Humphreys #243, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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11. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Final Plat: PZ-21-00193-02 Craig and Christina Clark request Final Plat approval of a 2-lot subdivision titled Final Modified Clark Subdivision, at 6275 N Rain Valley Rd (APN 113-05-019) on an existing 10-acre parcel in the Rural Residential (RR) zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Final Plat and authorize the Mayor to sign the plat when notified by staff that the documents are ready for recording
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B. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Empire Southwest, LLC, for the purchase of one (1) 2022 CAT 950GC Wheel Loader in the amount of $289,719.74 to be reimbursed 100% by the Arizona Department of Forestry and Fire Management. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Approval of Contract: Cooperative Purchase Contract for Real Estate Appraisal Valuations with Appraisal Technology, LLC in the amount of $61,500.00 in addition to other fees and taxes for property acquisitions necessary for the Milton Road and University Avenue Right of Way Capital Project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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12. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2022-09: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for Prescribed Fire Operations | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-09 by title only
2) City Clerk reads Resolution No. 2022-09 by title only (if approved above) 3) Adopt Resolution No. 2022-09 |
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B. | Consideration and Adoption of Resolution No. 2022-11: A resolution of the Flagstaff City Council, authorizing the grant agreement for an Arizona State Parks Heritage Fund - Environmental Education grant. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-11 by title only
2) City Clerk reads Resolution No. 2022-11 by title only (if approved above) 3) Adopt Resolution No.2022-11 |
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C. | Consideration and Adoption of Resolution No 2022-13: Approval of an Intergovernmental Agreement between Mountain Line and the City of Flagstaff for project management of the First Mile Last Mile grant | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-13 by title only
2) City Clerk reads Resolution No. 2022-13 by title only (if approved above) 3) Adopt Resolution No.2022-13 |
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D. | Consideration and Adoption of Resolution No. 2022-12: A resolution approving an Intergovernmental Agreement between the City of Phoenix Police Department and the City of Flagstaff Police Department for the receipt of funding for the investigation of Internet crimes against children. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-12 by title only
2) City Clerk reads Resolution No. 2022-12 by title only (if approved above) 3) Adopt Resolution No. 2022-12 |
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E. | Consideration and Adoption of Ordinance No. 2022-07: An ordinance of the Council of the City of Flagstaff, Arizona approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Mayor, the City Manager and the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement and this ordinance and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the April 5, 2022 Council Meeting:
1) Read Ordinance No. 2022-07 by title only for the first time 2) City Clerk reads Ordinance no. 2022-07 by title only (if approved above) At the April 19, 2022 Council Meeting: 3) Read Ordinance No. 2022-07 by title only for the final time 2) City Clerk reads Ordinance no. 2022-07 by title only (if approved above) 3) Adopt Ordinance No. 2022-07 |
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F. | Consideration and Adoption of Ordinance No. 2022-08: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2019 Utility System Revenue Trust Agreement of utility system revenue obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2019 Utility System Revenue Purchase Agreement to finance costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of financing the costs of such improvements and paying related financing costs; (3) delegating to the Mayor, the City Manager, and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the April 5, 2022 Council Meeting:
1) Read Ordinance No. 2022-08 by title only for the first time 2) City Clerk reads Ordinance no. 2022-08 by title only (if approved above) At the April 19, 2022 Council Meeting: 3) Read Ordinance No. 2022-08 by title only for the final time 2) City Clerk reads Ordinance no. 2022-08 by title only (if approved above) 3) Adopt Ordinance No. 2022-08 |
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G. | Consideration and Adoption of Resolution No. 2022-14: A resolution of the Flagstaff City Council, declaring, for the purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the Wastewater Projects, Reclaimed Water Projects, Stormwater Projects and Transportation Projects, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2022-14 by title only
2) City Clerk reads Resolution No. 2022-14 by title only (if approved above) 3) Adopt Resolution No. 2022-14 |
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H. | Consideration and Adoption of Resolution No. 2022-15: A resolution of the City of Flagstaff City Council, authorizing Amendment No. One to an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1. Read Resolution No. 2022-15 by title only
2. City Clerk reads Resolution No. 2022-15 by title only (if approved above) 3. Adopt Resolution No. 2022-15 |
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I. | Consideration and Approval of Modifications to the Property Development Standards: Request by Foundation for Senior Living to approve modifications to property development standards for an affordable housing development located at 320 N Humphreys Street. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve the modifications requested as presented.
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13. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about bringing back the city-owned parcel at Shultz Pass to the list of properties to be developed for workforce housing. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Council direction.
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14. | PUBLIC PARTICIPATION | |||||
15. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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5.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Acceptance: Resignation of Vice Mayor Becky Daggett effective April 4, 2022. | |||||
STAFF RECOMMENDED ACTION: | |||||
Accept the resignation of Vice Mayor Becky Daggett effective April 4, 2022.
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Executive Summary: | |||||
Vice Mayor Becky Daggett submitted a letter of resignation from the City Council on April 4, 2022. In accordance with state law, the City Council must take official action to accept the resignation within ten days of receiving the resignation. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
N/A | |||||
Previous Council Decision on This: | |||||
None | |||||
Attachments: | Letter of Resignation |
6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Selection of Vice Mayor | |||||
STAFF RECOMMENDED ACTION: | |||||
Appoint a Vice Mayor
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Executive Summary: | |||||
City Council Rules of Procedure; Rule 6.03 Selection of Vice Mayor states: "The candidate with the highest number of votes in the most recent general candidate election shall be appointed Vice Mayor until the next general candidate election. If for whatever reason the Vice Mayor cannot fulfill their term the position will be transferred to the candidate with the next highest number of votes in the most recent general candidate election." Based on the election results of November 3, 2020, the candidate with the highest number of votes was Becky Daggett. The candidate receiving the next highest number of votes was Miranda Sweet. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
N/A | |||||
Previous Council Decision on This: | |||||
Becky Daggett was appointed as Vice Mayor on December 15, 2020. | |||||
Attachments: | 2020 Election Results |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
COVID-19 Update | |||||
STAFF RECOMMENDED ACTION: | |||||
This presentation is for informational purposes only.
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EXECUTIVE SUMMARY: | |||||
City staff will present the updated COVID-19 dashboard data and an update on Navajo and Hopi Tribal Nation's situations with COVID-19. | |||||
INFORMATION: | |||||
The COVID-19 dashboard includes information on new cases, hospitalization, COVID-related deaths, community-transmission level, vaccination status and variants. The Navajo and Hopi Tribal Nations update will include information about the number of cases, any emergency orders, and related press releases. |
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Attachments: | Presentation |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Christian Sheffield Day, "Sky Island Kombucha," 1515 N. Main Street, Series 03, New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. The applicant is requesting a Series 03 (microbrewery) license. A Series 03 license allows an in-state microbrewery to sell beer produced or manufactured on the premises for consumption on or off the premises; they may sell to in-state and out-of-state licensed wholesaler and retailers. Beer produced or manufactured on the premises may be served for the purpose of sampling. If approved, this will be the 10th active series 03 license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is April 8, 2022. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on March 15, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 06 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Andrea Lewkowitz "Hyatt Place Flagstaff," 397 S. Malpais Lane, Series 11 (Hotel/Motel), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 11 license allows the holder of a hotel/motel license to sell and serve spirituous liquor solely for consumption on the premises of a hotel or motel that has a restaurant where food is served on the premises. Hyatt Place is a new hotel in Flagstaff. If approved, this will be the 6th active series 11 license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is April 8, 2022. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on March 15, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 11 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Javier Magallanes Melendez, "Bow Wow Street Dogs and Grill," 1000 N. Humphreys #243, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Bow Wow Street Dogs and Grill is a new business in Flagstaff. If approved it will be the 89th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is April 8, 2022. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on March 15, 2022. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat: PZ-21-00193-02 Craig and Christina Clark request Final Plat approval of a 2-lot subdivision titled Final Modified Clark Subdivision, at 6275 N Rain Valley Rd (APN 113-05-019) on an existing 10-acre parcel in the Rural Residential (RR) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Final Plat and authorize the Mayor to sign the plat when notified by staff that the documents are ready for recording
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Executive Summary: | |||||
This is a request to approve a Final Plat creating a 2-lot subdivision known as Final Modified Clark Subdivision, here after referenced in this report as "Final Plat". Zoned Rural Residential (RR) and in the Resource Protection Overlay (RPO), the original 10-acre parcel will be divided into two 5-acre lots each with access from N Rain Valley Rd.The original parcel is numbered APN 113-05-019. | |||||
Financial Impact: | |||||
There are no financial impacts affiliated with this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Robust Resilient Economy - grow and strengthen a more equitable and resilient economy
Regional Plan
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Has There Been Previous Council Decision on This: | |||||
There have not been any previous City Council decisions on this proposal. | |||||
Options and Alternatives: | |||||
1. Approve the Final Plat with no conditions. 2. Approve the Final Plat with conditions. 3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
To create the two proposed 5-acre lots from the original 10-acre parcel, the Modified Subdivision Process, as described in City Code 11-20.90, is necessary since the original parcel is over 2-1/2 acres and the proposal would create less than four lots in the subdivision. Accordingly, on January 10, 2022, a Concept Plat for the proposal was deemed complete by the Inter-Division Staff (IDS), and on February 23, 2022, the Inter-Division Staff (IDS) approved a Final Plat proposal with the condition that the applicant obtain City Council approval of the Final Plat. | |||||
Key Considerations: | |||||
Property owners Craig and Christina Clark, request to subdivide an existing 10-acre parcel into two 5-acre lots. The proposal is required to use the Modified Subdivision Process (City Code Title 11, General Plans and Subdivisions, Division 11-20.90: Modified Subdivision Process) because it proposes a subdivision over 2-12 acres with less than a maximum of four proposed lots. The Final Plat clarifies the following aspects about the subdivision: a) The subdivision exists outside the Urban Growth Boundary (as shown on Regional Plan Map 22) and as such, no public services (water and sewer) will be extended to the subdivision and; b) The subdivision is in the Resource Protection Overlay Zone (RPO) and each lot in the subdivision shall preserve existing resources on site, namely 50% retention of the existing on-site forest resources and; c) There are no dedications or abandonment of real property included with the proposed subdivision and; d) The subdivision plan shows that Lots 1 and 2 of the subdivision are compliant with: i) The minimum required area of a parcel in the Rural Residential zone. Per zoning code table 10-40.30.030.B, end note #6, "The required gross minimum area of five-acres is required where public water supply and public streets are not available to serve the property." The Final Plat shows two 5-acre lots within the subdivision and; ii) The minimum parcel dimensions required in the Rural Residential Zone. Per zoning code table 10-40.30.030.B, end note #7, "Where public water supply and public streets are not available to serve the property a minimum lot width of 200' and lot depth of 250' are required." The Final Plat shows each lot within the subdivision to exceed 200' in width and 250' in depth and; iii) Each parcel in the proposed subdivision has legal access due to their respective frontages onto Rain Valley Road Easement (Access Easement Document # 3374019 attached to this report). |
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Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Modified Subdivision process. | |||||
Attachments: | Final Plat Application | ||
Vicinity Map | |||
Final Plat | |||
Access Easement Document #3374019 | |||
Presentation |
11.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract with Empire Southwest, LLC, for the purchase of one (1) 2022 CAT 950GC Wheel Loader in the amount of $289,719.74 to be reimbursed 100% by the Arizona Department of Forestry and Fire Management. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
At the direction of House Bill 2001, Arizona Governor Ducey has allocated $25 million to Arizona for post wildfire mitigation support. The City has successfully requested funding and reimbursement utilizing Governor Ducey's funding directive for several items related to the Museum Fire post wildfire flooding response. One of the strategic requests was for a front-end loader for use by Public Works and Water Services for debris removal and sediment basin maintenance in the Museum Flood Hazard Area. This front-end loader will also be able to add 72” forks for lift and moving concrete barriers and sandbag pallets as needed. In March, the City provided Director David Tenney of the Arizona Department of Forestry and Fire Management on a field tour of the damage caused by the Museum Fire post wildfire flooding. Director Tenney approved the funding request for a front-end loader to be used exclusively for flooding response and detention basin maintenance. This front-end loader will be a critical asset in the response effort related to the Museum Fire for years to come and the City is grateful for the partnership and support from the Arizona Department of Forestry and Fire Management, Governor's office, and the State Legislature. |
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Financial Impact: | |||||
The purchase of the front-end loader will come from account 040-06-161-0614-6-4401 but has been approved for 100% reimbursement by the Arizona Department of Fire and Forestry Management’s post wildfire mitigation funds. | |||||
Policy Impact: | |||||
The purchase of the front-end loader supports protection from the post wildfire debris flows from the Museum Fire burn scar. The City has committed to the long-term flood related maintenance of the Park Way & Killip Basins. The use of the front-end loader on such maintenance will be critical the sediment management in the City’s storm water system. The purchase was procured through a cooperative purchase contract using the City of Tucson Cooperative Contract #161534.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance - Enhance the organization's fiscal stability & increase efficiency & effectiveness Safe & Healthy Community - Provide public safety services with resources, staff & training responsive to the community's needs |
|||||
Has There Been Previous Council Decision on This: | |||||
The City Council approved the Intergovernmental Agreement with the Flagstaff Unified School District in December 2021 for the construction of the Killip detention basins. These basins are designed to help reduce sediment entering the City’s underground storm water system. In doing so, the City also agreed to the critical maintenance of post wildfire flooding sediment removal. Staff also presents monthly updates to the City Council on the mitigation projects in the Museum Flood hazard areas to describe the plans and strategies being utilized. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The July 2019 Museum Fire burned just under 2,000 acres, most of which was in the Spruce Wash. Since then, the Flagstaff region experienced two very dry monsoon seasons drastically slowing the recovery of this water shed. The 2021 Monsoon season proved to be and above average monsoon season where multiple 2” rain events impacted the Museum Fire burn scar. City Streets crews were completely inundated for several weeks with post wildfire debris flows. Since then, several major flood mitigation projects were approved and are in progress to help reduce impacts the residents of Flagstaff. The City has also agreed to the long-term flooding related maintenance of the Park Way sediment basins and the Killip detention basins moving forwards. To ensure Streets and Storm Water can meet the commitment of maintenance it was clear that the City would need to add additional resources. The purchase of this front-end loader would greatly support and enhance the Museum Fire post wildfire debris and sediment clean-up operations. Public Works worked with Procurement to find the best value for this piece of equipment needed for the Streets section. By utilizing a contract formally procured by the City of Tucson with Empire Southwest, LLC, the City is able to get a competitive price for the front-end loader. The local Empire dealer will be honoring the cooperative pricing from Contract #161534-01 with the City of Tucson Procurement Department. |
|||||
Key Considerations: | |||||
The purchase of one (1) 2022 CAT 950GC Wheel Front-end Loader (funded by House Bill 2001, AKA Arizona Department of Forestry and Fire Management Post Wildfire Mitigation Funding) to support the Museum Fire post wildfire debris clean-up and the long-term maintenance of the Park Way sediment basins and Killip detention basin. | |||||
Community Benefits and Considerations: | |||||
The purchase of the front-end loader has been preapproved by the Arizona Department of Forestry and Fire Management. The purchase price of $289,719.74 will be fully reimbursed to the City utilizing State of Arizona funding identified in House Bill 2001 to support post wildfire mitigation operations. | |||||
Attachments: | Cooperative Purchase Contract | ||
Exhibit A - Empire Quote for 950GC Wheel Loader Tucson Contract | |||
Picture of CAT 950 GC Wheel Loader | |||
Picture of CAT 950GC loader w/forks | |||
Exhibit B - Agency Contract | |||
Exhibit B - Agency Contract Extension |
11.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Cooperative Purchase Contract for Real Estate Appraisal Valuations with Appraisal Technology, LLC in the amount of $61,500.00 in addition to other fees and taxes for property acquisitions necessary for the Milton Road and University Avenue Right of Way Capital Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
The City needs to obtain appraisals to determine just compensation to be paid to property owners for the property interests necessary for the Milton Road and University Avenue Right of Way Project. This contract authorizes appraisals for fifty property interests needed for the project. | |||||
Financial Impact: | |||||
Milton Road and University Avenue Right of Way Project is currently budgeted in FY2021-2022 in the amount of $7,355,616 (040-10-112-3040-6-4433) utilizing transportation tax funds. | |||||
Policy Impact: | |||||
None.
|
|||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe and Healthy Community -
|
|||||
Has There Been Previous Council Decision on This: | |||||
The City Council has made many prior decisions related to the Milton Road and University Avenue Right of Way Project as outlined in the Background/History. | |||||
Options and Alternatives: | |||||
1. Approve the contract for appraisal services; 2. Do not approve the contract for appraisal services, and direct staff to find another contractor or take other action. |
|||||
Background and History: | |||||
On May 16, 2000, the voters of Flagstaff passed proposition 403 which established the local transportation tax 2000 to provide funding for a variety of transportation system improvements including the arterial and collector street system, and multi-modal elements. The information pamphlet for this proposition specifically identified the Beulah Boulevard extension and the University Avenue realignment as “missing links” within the overall transportation network. The exhibit for proposition 403 showed an alignment for these roadways similar to the current proposal. The transportation tax has been collected on a pay-as-you-go basis with a total of $7.375 million allocated for these transportation improvements. These funds became 100% available as of July 1, 2017; however, many years of work have been spent on moving this project forward. In 2005, the City of Flagstaff acquired APN 103-21-002, a 9.58-acre site known as the “Fresquez Parcel” for approximately $2.7 million. This purchase was the first step in moving this transportation project to fruition and provides the majority of right-of-way necessary to accomplish the Beulah Boulevard extension. In order to accomplish the University Avenue/Drive realignment, the ADOT District Offices and Regional Laboratory need to be relocated. Following the acquisition of the Fresquez parcel, the City and ADOT began to explore options for partnerships in order to relocate the ADOT facilities. In July 2009, the Arizona P3 (Public-Private-Partnership) Legislation was passed, allowing for partnerships between a public agency (in this case two public agencies) and a private-sector entity to allow greater participation in the delivery of a transportation project. Typically, the public agency assumes all the risks and responsibilities for a transportation project, but under the P3 the private partner takes on some of those risks and responsibilities. The Flagstaff P3 is the first time this initiative has been used to acquire new facilities for ADOT, which will free up land for roadway improvements and redevelopment. A Memorandum of Understanding was executed on March 28, 2012, and set out the parameters for how this P3 project would function. The City and ADOT would combine the remainders of their parcels after right-of-way dedication to be used for redevelopment. The redevelopment parcel would then be traded from ADOT to the developer for relocated ADOT facilities. ADOT issued a Request for Qualifications in March 2012 to solicit a private partner who could relocate the ADOT facilities allowing for the construction of the road improvement project. The selected private sector partner was Vintage Partners, who proposed to relocate the ADOT facilities to the former Harkins Theater on Woodlands Village Boulevard. The P3 project was formalized through a Pre-Development Agreement (PDA) between Vintage, the City, and ADOT in December 2014. The PDA provides an overview of the various transactions, authorizes Vintage Partners to prepare and submit required materials for a Site Plan and Rezoning application for ADOT and City property located between Milton Parkway and Beulah Avenue, provides an anticipated schedule, requires an implementation agreement between ADOT and Vintage Partners, provides the term of the agreement, provides remedies for disputes and includes miscellaneous provisions required for an ADOT P3 project. On August 21, 2017, the City Council approved the Reinstatement of, and First Amendment to the P3 Pre-Development Agreement extending the term to December 31, 2017; on December 19, 2017, a Second Amendment was approved that extended the term to March 31, 2018; on March 20, 2018, a Third Amendment was approved that extended the term to June 30, 2018. On April 17, 2018, City Council approved the Development Agreement (DA) between the City and Vintage Partners. The DA provides for the sequence of approvals to facilitate the conveyance of the City Property to ADOT, the relocation of ADOT to the former Harkins Site, and the recordation of the final plat. It acknowledges that other agreements, including an Inter-Governmental Agreement between the City and ADOT, and an Implementation Agreement between ADOT and Vintage, will also speak to the timing and conditions for the property transfers from the City to ADOT, and ADOT to Vintage. On August 18, 2018, City Council approved an IGA between the City and ADOT in order to facilitate the completion of the Project. On December 3rd, 2019, City Council approved the Mill Town Final Plat. On October 19th, 2021, City Council approved Ordinance No. 2021-18 authorizing the acquisition of property interests for the Project (project name differed). |
|||||
Key Considerations: | |||||
Securing appraisal services will allow the City to secure the property acquisitions which will enable the City to complete planned roadway improvements | |||||
Community Involvement: | |||||
The Milton Road and University Avenue Right of Way Project has been identified as an important project to incrementally address traffic congestion on Milton Road. | |||||
Expanded Options and Alternatives: | |||||
Inform - The public voiced opinions on the proposed P3/Mill Town project during a public hearing which occurred prior to the rezone and development agreement which were approved by the City Council on April 17, 2018. Involve - Public participation was included in the rezoning process. Collaborate - P3/Mill Town is certainly a collaboration between the State, City, and Vintage Partners, LLC, a private company, and the public who commented during the public hearing on the rezoning. Empower - The voters of Flagstaff approved the 2000 Transportation Tax which funded the Fresquez acquisition and the $7.4 million programed in the Capital program for the University/Beulah roadway improvements. |
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Attachments: | COF contract 2022-98 |
12.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2022-09: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for Prescribed Fire Operations | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2022-09 by title only
2) City Clerk reads Resolution No. 2022-09 by title only (if approved above) 3) Adopt Resolution No. 2022-09 |
|||||
Executive Summary: | |||||
WHEREAS, the Coconino County and City of Flagstaff desire to enter into an Intergovernmental Agreement (IGA) for prescribed fire operations for the County-owned Rogers Lake Natural Area ("Rogers Lake") and Fort Tuthill County Park ("Ft Tuthill"); WHEREAS, the purpose is to plan, conduct, and report on prescribed fire operation – both broadcast and slash/debris pile burning to reduce wildfire threat and to maintain/improve a healthy forest ecosystem |
|||||
Financial Impact: | |||||
The work will be fully (100%) reimbursed to the City by Coconino County. For the duration of this agreement, costs are as follows:
|
|||||
Policy Impact: | |||||
Allows wildfire risk reduction efforts to continue in priority areas southwest of Flagstaff. In addition, facilitates our partnership with Coconino County and fire management partners. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance: Implement innovative local government programs Safe and Healthy Community: Ensure built environment is safe through the use of consistent standards, rules and regulations, & land use practices Environmental Stewardship: Promote, protect & enhance a healthy, sustainable environment & its natural resources Environmental Stewardship: Strengthen Flagstaff's resilience to climate change impacts on built, natural, economic, health, & social systems Carbon Neutrality Plan Consolidating carbon stocks in fewer, larger trees reduces the risk of carbon loss from fire. The pre-suppression forest structure provides the best target for maintaining sustainable carbon stocks and ecological function. Implementing prescribed fire after mechanical thinning treatments supports the maintenance of the restored natural tree structure and pattern. Regional Plan Environmental Planning & Conservation – Vision for the Future: In 2013, the long-term health and viability of our natural resource environment is maintained through strategic planning for resource conservation and protection. Policy E&C.3.3 – Invest in forest health and watershed protection measures. Policy E&C.6.1 – Encourage public awareness that the region’s ponderosa pine forest is a fire-dependent ecosystem and strive to restore more natural and sustainable forest composition, structure, and processes. Policy E&C.6.3 – Promote protection, conservation, and ecological restoration of the region’s diverse ecosystem type and associated animals. Policy E&C.6.6 – Support collaborative efforts for forest health initiatives or practices, such as the Four Forest Restoration Initiative (4FRI), to support healthy forests and protect our water system. Policy E&C.10.2 – Protect, conserve, and when possible, enhance and restore wildlife habitat on public land. |
|||||
Has There Been Previous Council Decision on This: | |||||
This is the first presentation to Council for the 2022 IGA with Coconino County for prescribed burning at Rogers Lake and Ft Tuthill. A similar IGA with Coconino County was approved in 2016. | |||||
Options and Alternatives: | |||||
Two exist:
|
|||||
Background and History: | |||||
Severe and destructive wildfire is an annual and ever-present threat to our forests and the community. Areas that have undergone science based fuel reduction treatments are healthier, more fire adapted, and enhance public safety and infrastructure protection. We have cooperated with Coconino County on past efforts to conduct thinning operations, pile burning and broadcast burning operations at Ft Tuthill County Park and Rogers Lake Natural Area. | |||||
Key Considerations: | |||||
Both of the designated parcels (FTCP and RLNA) are within the Greater Flagstaff Community Wildfire Protection Plan boundary, and both areas present challenges in managing/suppressing a wildfire due to a variety of factors. Each also is south-southwest of Flagstaff and present a threat to our community if a wildfire starts or moves into either parcel. Each also offers an opportunity to serve as a fuel-break to an approaching wildfire if prescribed fire operations preemptively occur on the parcels. Forest treatments such as prescribed fire has proven highly effective in reducing fire severity both within Flagstaff and elsewhere. | |||||
Community Benefits and Considerations: | |||||
We have crafted the agreement and established a set price per acre for each service (pile and broadcast) to fully reimburse the City for staff, supplies, and equipment charges incurred. The costs and reimbursement of this agreement will vary year to year but is estimated at $8,000 to $10,000 annually. |
|||||
Community Involvement: | |||||
Multiple partners have been engaged in the land management activities on these two parcels, to include Greater Flagstaff Forests Partnership, The Nature Conservancy, the NAU School of Forestry (via the Centennial Forest Advisory Board) and Ecological Restoration Institute, AZ Game & Fish, US Fish and Wildlife Service, AZ State Forestry, and the County's Rogers Lake Stakeholders group. Successfully completing the planned prescribed fire treatments will enhance protection of our forests, adjacent areas, and the community at-large, while promoting the vigor, resiliency, and sustainability of the trees themselves. | |||||
Expanded Options and Alternatives: | |||||
Inform and Involve | |||||
Attachments: | Res. 2022-09 | ||
IGA for Rx with County |
12.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2022-11: A resolution of the Flagstaff City Council, authorizing the grant agreement for an Arizona State Parks Heritage Fund - Environmental Education grant. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2022-11 by title only
2) City Clerk reads Resolution No. 2022-11 by title only (if approved above) 3) Adopt Resolution No.2022-11 |
|||||
Executive Summary: | |||||
PROJECT DESCRIPTION: Funding will allow Flagstaff Open Space to promote and provide outdoor environmental protection programs and recreational opportunities for the community, especially for indigenous and historically underrepresented youth. The goal of this program is to provide indigenous youth with the opportunity to learn about environmental STEAM-related fields in conjunction with traditional culture, community, and environmental stewardship. Five objectives will be completed to promote and provide outdoor environmental protection programs.
|
|||||
Financial Impact: | |||||
Grant funds will provide $50,000 towards a staff position, 77% of a full-time equivalent (based on 35 hours per week) at a rate of $25/hour. The City of Flagstaff Parks, Recreation, and Open Space will provide a $5,500.00 in-kind match. The total cost for the one-year project is $55,500. The budget is available in 001-06-159-6302-5-4290. | |||||
Policy Impact: | |||||
Overview:
|
|||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
This funding supports CNP implementation, especially Goal One: Achieve carbon neutrality by 2030; and Goal Two: Prepare Flagstaff's communities, systems, and resources to be more resilient to climate change impacts. The most align CNP carbon neutrality plan numbers are DD-3, DD-2, and ES-2. Carbon Neutrality Plan Strategy 1 DD-3: Encourage Flagstaff residents and visitors to walk, bike, roll and take the bus. Carbon Neutrality Plan Strategy 2 DD-2: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. Carbon Neutrality Plan Strategy 3 ES-2: Proactively engage community members on an ongoing basis. Regional Plan Support Vision: In 2030, the Flagstaff region maintains a healthy system of open lands supporting the natural environment and our quality of life through stewardship by regional stakeholders.
|
|||||
Has There Been Previous Council Decision on This: | |||||
Consideration and Adoption of Resolution No. 2020-46: A resolution adopting the Management Plan for Legally-Designated Open Space Properties. | |||||
Options and Alternatives: | |||||
Option A – Adopt Resolution No. 2022-11 as submitted and authorize the grant agreement between the Arizona State Parks Board (BOARD) and The City of Flagstaff Parks and Recreation Open Space (PROJECT SPONSOR) for the Heritage Fund Environmental Education grant program, for grant funds in the amount of $50,000 with a city match of $5,500.This option allows staff to implement collaborative processes for creating and implementing outdoor environmental protection programs and recreational opportunities for the community, with a focused effort to provide resources to indigenous and historically underrepresented youth. Option B – Do not adopt Resolution No. 2022-11 and do not authorize the grant agreement between the Arizona State Parks Board (BOARD) and The City of Flagstaff Parks and Recreation Open Space (PROJECT SPONSOR) for the Heritage Fund Environmental Education grant program, thus declining grant funds in the amount of $50,000. This option does not allow staff to implement collaborative processes for creating and implementing outdoor environmental protection programs and recreational opportunities for the community. |
|||||
Background and History: | |||||
Over the past 7 years, the Open Space program has relied on the AmeriCorps VISTA program to meet the capacity needs for the program. It is a great program, and it has helped us meet our baseline goals. This position provides 35 hours per week in support, amounting to over 1,800 volunteer hours each year. Over these seven years, the VISTA position has developed capacity in volunteer management, outdoor education, expanded partnerships, and developed fundraising strategies. The VISTA program is designed to build capacity for partners and cannot supplant staff. It is designed to provide support for capacity building for approximately three years and we have already exceeded the number of allowed years. This new funding opportunity will enable the Open Space program to continue baseline service levels. In addition, this position:
|
|||||
Key Considerations: | |||||
The Management Plan for open space provides a framework for managing the natural, ecological, historical, and recreational resources to minimize conflict and degradation, and serves as a resource to guide decision-making processes for legally designated open space properties. The Plan identifies 5 overarching management goals for the legally designated open space properties, which are listed below. This resolution and grant agreement directly support goals one, four, and five.
|
|||||
Community Benefits and Considerations: | |||||
There are several action items for educating the public and providing outdoor programming for the community that have associated costs. These items are funded by two primary sources. Some projects are included in the Open Space base budget of $39,500, which also includes maintenance needs. Additionally, some education projects utilize volunteer groups and in-kind contributions to complete at no cost to the city. This funding would allow our program to promote and provide outdoor environmental protection programs and recreational opportunities for the community, with a focused effort to provide resources to indigenous and historically underrepresented youth. The goal will be to provide underrepresented groups with opportunities to learn about outdoor science fields through both classroom and outdoor programming. The Outdoor Environmental Education Heritage Fund will cover 77% FTE (based on 35 hours per week) at a rate of $25/hour, for a total of $50,000 one-year. Staff is planning to apply for a second year. |
|||||
Community Involvement: | |||||
This funding will permit the continuation of our current level of service. The Open Space program works hard to provide educational opportunities but does not have the capacity to meet all requests for outdoor educational programming.
|
|||||
Expanded Options and Alternatives: | |||||
Staff collaborate with numerous educational partners. This application for the Heritage Fund was supported by:
|
|||||
Attachments: | Res. 2022-11 | ||
Grant Agreement | |||
Location Map | |||
Presentation |
12.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No 2022-13: Approval of an Intergovernmental Agreement between Mountain Line and the City of Flagstaff for project management of the First Mile Last Mile grant | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2022-13 by title only
2) City Clerk reads Resolution No. 2022-13 by title only (if approved above) 3) Adopt Resolution No.2022-13 |
|||||
Executive Summary: | |||||
This resolution will approve an intergovernmental agreement (IGA) between the City of Flagstaff and Mountain Line. The IGA establishes project management and grant oversight roles and responsibilities for each agency – including design, procurement, and construction management – for pedestrian and bicycle projects that will be funded with the First Mile Last Mile grant. | |||||
Financial Impact: | |||||
The grant requires a local match of 20 percent, which calculates to $1,384,019. The local match will be taken from the pedestrian and bicycle component of the transportation sales tax (Prop 419). Pedestrian and bicycle projects that will be funded with the grant were already planned as part of the draft ATMP and programmed with transportation sales tax funding. As a result, the grant leverages local transportation sales tax funds and allows the City to build more of the pedestrian and bicycle infrastructure identified in the ATMP. | |||||
Policy Impact: | |||||
There are no policy impacts. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Sustainable,Innovative Infrastructure Provide effective management of and infrastructure for all modes of transportation Livable Community Provide amenities & activities that support a healthy lifestyle Environmental Stewardship Implement sustainable building practices, enhance waste diversion programs, alternative energy programs & multi-modal transportation options Carbon Neutrality Plan Decreased Dependence on Cars DD-2 Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. DD-3 Encourage Flagstaff residents and visitors to walk, bike, roll and take the bus. Regional Plan Goal T.5. Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community. Policy T.5.4. Design streets with continuous pedestrian infrastructure of sufficient width to provide safe, accessible use and opportunities for shelter. Goal T.6. Provide for bicycling as a safe and efficient means of transportation and recreation. Policy T.6.2. Establish and maintain a comprehensive, consistent, and highly connected system of bikeways and FUTS trails. Goal T.7. Provide a high-quality, safe, convenient, accessible public transportation system, where feasible, to serve as an attractive alternative to single-occupant vehicles. Policy T.7.5. Incorporate adopted plans and policies for non-motorized and public transportation in the permitting process for all development or land use proposals, including provisions for efficient access and mobility, and convenient links between pedestrian, bicycle, and transit facilities. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Key Considerations: | |||||
In 2020, Mountain Line was awarded First Mile Last Mile funding through Sections 5307-5339, a Federal Transit Administration (FTA) grant program that is administered in Arizona by the Arizona Department of Transportation. This is a competitive grant program for transit capital projects; eligible projects include pedestrian facilities that are within one-half mile of transit stops, and bicycle facilities that are within three miles of transit stops. The grant award is for $5,536,075. A local match of 20 percent is required ($1,384,019). The total amount available (grant plus local match) is $6,920,094. The first mile last mile concept recognizes that most transit trips begin with a walking or bicycle trip. Closing gaps in pedestrian and bicycle networks supports transit by enlarging the catchment area for transit, making transit available to more of the community, and building more robust walking and biking networks. City staff have worked with Mountain Line to identify pedestrian and bicycle projects for the grant. First Mile Last Mile projects are drawn from the list of projects developed as part of planning and programming for Prop 419 and the draft Active Transportation Master Plan (ATMP). Projects generally include missing sidewalk segments, enhanced crossings on busy streets, and bikeway enhancements. All of the projects are within existing right-of-way and in proximity to the transit system. The First Mile Last Mile grant advances implementation of the ATMP and helps the City achieve its Carbon Neutrality goals. |
|||||
Attachments: | Res. 2022-13 | ||
IGA |
12.D.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2022-12: A resolution approving an Intergovernmental Agreement between the City of Phoenix Police Department and the City of Flagstaff Police Department for the receipt of funding for the investigation of Internet crimes against children. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2022-12 by title only
2) City Clerk reads Resolution No. 2022-12 by title only (if approved above) 3) Adopt Resolution No. 2022-12 |
|||||
Executive Summary: | |||||
The Internet Crimes Against Children (ICAC) Program was developed in response to the increasing number of children and teenagers using the Internet, the proliferation of child pornography, sex trafficking, and heightened online activity by predators seeking unsupervised contact with potential underage victims. The Arizona Internet Crimes Against Children (AZICAC) Task Force is comprised of investigators from City, County, State, and Federal Agencies. Special emphasis is placed on locating, prosecuting, and imprisoning people who intentionally exploit children. Lead by the Phoenix Police Department's Internet Crimes Against Children Unit, the AZICAC Task Force diligently pushes to fulfill this goal with highly trained and professional investigators and cutting-edge forensics and technology. The Flagstaff Police Department has partnered with AZICAC since 2004. The AZICAC has been a valuable source of information and funding for training and equipment used within the Flagstaff Police Department’s Regional Computer Forensics Lab. In turn, investigators from the Flagstaff Police Department follow up on leads generated by the Phoenix Police Department's Internet Crimes Against Children Unit for crimes being committed within our jurisdiction. | |||||
Financial Impact: | |||||
There is no significant financial impact to the Flagstaff Police Department in terms of expenditures. The Arizona ICAC provides money towards training and equipment via an annual grant on a reimbursement basis. There are budgeted funds in FY 2022 in the amount of $3,500 in account number 001-04-062-6278-2-4101. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Regional Plan
Regional Plan Policy PF.3.1. Maintain high-quality effectiveness and efficiency in law enforcement, fire, and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available.
PBB Priorities
SOCIAL JUSTICE: Advance social justice in our community - By providing resources to assist some of the most vulnerable victims in Flagstaff.
Team Flagstaff Strategic Plan
Team Flagstaff Strategic Plan: 1.4 - Provide exceptional service - Provide employees tools, training, and support
Team Flagstaff Strategic Plan: 2.1 - Invest in our people - Ensure effective resources for our employees. Team Flagstaff Strategic Plan: 2.3 - Invest in our people - Empower employees to make the City better |
|||||
Has There Been Previous Council Decision on This: | |||||
The City of Flagstaff has entered into Intergovernmental Agreements with the Arizona Internet Crimes Against Children Task Force in previous years. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The Flagstaff Police Department has partnered with AZICAC since 2004. The AZICAC has been a valuable source of information and funding for training and equipment used within the Flagstaff Police Department’s Regional Computer Forensics Lab. In turn, investigators from the Flagstaff Police Department follow up on leads generated by the Phoenix Police Department's Internet Crimes Against Children Unit for crimes being committed within our jurisdiction. The mission of the Flagstaff Police Department is to preserve life and property. This IGA provides resources to help some of our most vulnerable victims. | |||||
Key Considerations: | |||||
This IGA allows for the Flagstaff Police Department to receive funding on a reimbursable basis to support our efforts to investigate, prosecute and deter the possession, production, and distribution of unlawful images depicting the sexual exploitation of minors, child sex trafficking, and the utilization of the internet to seek out children as sexual victims. | |||||
Community Benefits and Considerations: | |||||
There is no cost to the City of Flagstaff or the Flagstaff Police Department to enter into this agreement. | |||||
Community Involvement: | |||||
The acceptance of this IGA allows for better training and coordination of the investigation of sex crimes involving the exploitation of children. The IGA also provides funding for outreach and education regarding the prevention of internet crimes against children. | |||||
Expanded Options and Alternatives: | |||||
Inform the City Council and the public on the resources this IGA will provide to the Flagstaff Police Department to help prevent the sexual exploitation of children. | |||||
Attachments: | Res. 2022-12 | ||
ICAC IGA |
12.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2022-07: An ordinance of the Council of the City of Flagstaff, Arizona approving the form and authorizing the execution and delivery of a loan agreement with the Water Infrastructure Financing Authority of Arizona from its Clean Water Revolving Fund program; delegating the determination of certain matters relating thereto to the Mayor, the City Manager and the Management Services Director of the City; providing the transfer of certain moneys and making certain covenants and agreements with respect thereto; authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by such loan agreement and this ordinance and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 5, 2022 Council Meeting:
1) Read Ordinance No. 2022-07 by title only for the first time 2) City Clerk reads Ordinance no. 2022-07 by title only (if approved above) At the April 19, 2022 Council Meeting: 3) Read Ordinance No. 2022-07 by title only for the final time 2) City Clerk reads Ordinance no. 2022-07 by title only (if approved above) 3) Adopt Ordinance No. 2022-07 |
|||||
Executive Summary: | |||||
This ordinance allows for the City of Flagstaff to enter into a loan agreement with the Water Infrastructure Finance Authority (WIFA) for the purpose of financing certain cost of the Rio de Flag Flood Control Project. An ordinance is required to borrow money, pursuant to City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
The City anticipates a WIFA loan will be issued in April 2022 for the Rio de Flag Project. This will be the first issuance of debt related to the Rio de Flag Flood Control Project. Debt service has been budgeted in the Stormwater 5-Year Plan. In December 2018 City Council adopted Stormwater rates to generate revenues sufficient to allow the City to issue approximately $36 million in revenue-backed debt to fund major Stormwater capital improvement projects. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
PRIORITY BASED BUDGETING KEY COMMUNITY PRIORITIES: Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Safe & Healthy Community: Foster a safe, secure, and healthy community. REGIONAL PLAN: Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. CARBON NEUTRALITY: CR-1: Ensure all mitigation actions improve Flagstaff’s ability to adapt to the future. CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change. |
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Has There Been Previous Council Decision on This: | |||||
On July 5, 2019 Council adopted Reimbursement Resolution 2019-42 declaring the City's official intent to reimburse itself for an original expenditure with proceeds from a reimbursement bond, for up to $18,000,000 for stormwater projects. On February 15, 2022 Council adopted Resolution 2022-06 authorizing the City to apply to WIFA for a loan of up to $20,000,000 for the Rio de Flag Flood Control Project. |
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Options and Alternatives: | |||||
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Background and History: | |||||
The City of Flagstaff has been working several years with the U.S. Army Corps of Engineers for the construction of the Rio de Flag Flood Control Project. For more information on the project, please visit this website: https://www.flagstaff.az.gov/4189/Rio-De-Flag-Flood-Control-Project. As part of the Project Cooperation Agreement, the City of Flagstaff agreed to share cost of the project. In July 2020, the U.S. Army Corps of Engineers submitted a request for the City of Flagstaff to provide $15,077,177 as part of the cost sharing agreement to provide funding for the continued design and construction of the Rio de Flag Flood Control Project. The City has always intended on financing this portion of the shared costs. In addition, the City anticipates financing the cost of future land and right-of-way acquisitions, future studies and various cost required for the project. Staff worked with our Financial Advisor, Stifel, Nicolas and Company (Stifel) to determine the best financing approach. The City and Stifel, contacted the state's Water Infrastructure Financing Authority (WIFA) to discuss the project and financing needs of the City. WIFA is responsible for helping smaller to medium-sized communities lower the cost of financing water and wastewater projects. WIFA is authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, stormwater and other water quality facilities/projects. The term of the loan is estimated to be 25 years and may include $1 million or more of forgivable principal (grant funds). WIFA will also provide low-interest rate loans (subsidized by the federal government) and which is currently estimated at less than 2.0%. Stifel is assisting the City with providing WIFA the required Project Finance Application and related documentation for this project and is anticipated to be discussed and approved at the Arizona Finance Authority Board of Directors meeting in April of 2022. The proposed ordinance includes the maximums contemplated to be issued to provide the greatest flexibility in both amount and timing. While the purpose of this agenda item is to approve an ordinance to allow the City to issue debt, we have included a draft WIFA loan agreement as an informational document you may review. This document has been reviewed by our Financial Advisors and Bond Counsel, Greenberg Traurig, LLP. Once we have WIFA support to move forward with the loan, these documents will be updated to the final form. Final documents will be available upon request to the Management Services Director. |
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Community Benefits and Considerations: | |||||
The new loan will be paid through existing Stormwater rates. | |||||
Expanded Options and Alternatives: | |||||
The process to authorize the issuance of debt is to INFORM the public. | |||||
Attachments: | Ord. 2022-07 | ||
Preliminary Loan Agreement | |||
Resolution Authorizing WIFA Loan Application | |||
Reimbursement Resolution |
12.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2022-08: An ordinance of the Council of the City of Flagstaff, Coconino County, Arizona (1) providing for the sale and execution and delivery pursuant to a Series 2019 Utility System Revenue Trust Agreement of utility system revenue obligations, in one or more series evidencing proportionate interests of the owners thereof in installment payments of the purchase price to be paid by the City of Flagstaff, Arizona, pursuant to a Series 2019 Utility System Revenue Purchase Agreement to finance costs of certain improvements to the water and sewer utility system of the City; (2) authorizing the completion, execution and delivery with respect thereto of agreements necessary or appropriate as part of financing the costs of such improvements and paying related financing costs; (3) delegating to the Mayor, the City Manager, and the Management Services Director certain authority with respect to the purposes hereof; (4) authorizing the Management Services Director to expend all necessary funds therefor and (5) authorizing the Management Services Director or his designees to take all other actions necessary to the consummation of the transaction contemplated by this ordinance and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the April 5, 2022 Council Meeting:
1) Read Ordinance No. 2022-08 by title only for the first time 2) City Clerk reads Ordinance no. 2022-08 by title only (if approved above) At the April 19, 2022 Council Meeting: 3) Read Ordinance No. 2022-08 by title only for the final time 2) City Clerk reads Ordinance no. 2022-08 by title only (if approved above) 3) Adopt Ordinance No. 2022-08 |
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Executive Summary: | |||||
This ordinance authorizes the issuance of up to $9,865,000 of revenue pledge indebtedness for water and stormwater projects. There may be one financing or two separate to provide up to $4,100,000 for the Stormwater fund and up to $5,765,000 to refinance existing loans in the Water fund. An ordinance is required to authorize the City to borrow money, pursuant to City Charter ARTICLE VI - FINANCE AND TAXATION, Section 5 - WHEN ACTIONS ARE TO BE TAKEN BY ORDINANCE. | |||||
Financial Impact: | |||||
The issuance of debt for the Stormwater fund has been established during the 2018 rate analysis and is included in the current 5-year plans for the fund. The future debt service payments of principal and interest are also included in the 5-year plan. We are requesting to issue up to $4.1 million in debt to fund Stormwater studies and infrastructure. The funding will be used to help pay for the construction of two new stormwater detention basins at Killip Elementary School, per the Intergovernmental Agreement entered into by and between the City and the Flagstaff Unified School District in January 2022. The issuance of debt for the Water and Wastewater funds has been established during the 2016 rate study and is included in the current 5-year plans for the funds. The City has several outstanding Water Infrastructure Financing Authority of Arizona loans that exceed today's interest rates. The City seeks to refinance up to $5,765,000 for those loans which may provide approximately $150,000 in savings for the Water fund. |
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Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
PRIORITY BASED BUDGETING KEY COMMUNITY PRIORITIES: Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Safe & Healthy Community: Foster a safe, secure, and healthy community. REGIONAL PLAN: Goal WR.5. Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Goal WR.6. Protect, preserve, and improve the quality of surface water, groundwater, and reclaimed water in the region. CARBON NEUTRALITY: CR-1: Ensure all mitigation actions improve Flagstaff’s ability to adapt to the future. CR-2: Strengthen existing community systems to create resilience to both short-term shocks and long-term change. |
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Has There Been Previous Council Decision on This: | |||||
On July 5, 2019 Council adopted Reimbursement Resolution 2019-42 for $18,000,000 related to stormwater projects. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Issuing debt for water, wastewater and stormwater funds is a common practice to pay for large capital improvement projects for such utilities. Rate studies for these utilities address this when setting user fees and balancing the consideration of fee-based capital projects versus debt-based capital projects. Often there is a balance of both. The most recent rates adopted included the consideration of issuing debt for capital improvements as well as meeting the financial policy of the utilities. As a result of flooding events in the community, the City recognized a need to deliver infrastructure and complete a feasibility study. The recent flooding events had an impact on the cash balances of the Stormwater fund. In order to advance the Killip Detention Basin in cooperation with the Flagstaff Unified School District and to complete a feasibility study quickly, financing was determined as the best approach allow the projects to move forward. Working with our Financial Advisor this year, they identified an opportunity to refinance some existing loans with WIFA for a more favorable interest rate. There is up to $5,765,000 allowed to be paid off with WIFA and replaced with a private placement revenue obligation. The City will only consider financing if there is a favorable cost savings. While the purpose of this agenda items is to approve an ordinance to allow the City to issue debt, we have included a draft Trust Agreement and Purchase Agreement as informational documents you may review. These documents have been reviewed by our Financial Advisors and Bond Counsel. These are materially complete however may have some changes prior to completion of the debt transactions. Final documents will be available upon request to the Management Services Director. City staff will issue a formal request for proposals (RFP) which banks will respond to. City staff will then negotiate best and final offers prior to award. |
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Expanded Options and Alternatives: | |||||
Inform: To provide the public information related to the issuance or water and wastewater revenue obligations. | |||||
Attachments: | Ord. 2022-08 | ||
Draft Purchase Agreement | |||
Draft Trust Agreement | |||
Reimbursement Resolution |
12.G.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2022-14: A resolution of the Flagstaff City Council, declaring, for the purposes of Section 1.150-2 of the Federal Treasury Regulations, official intent to be reimbursed in connection with certain capital expenditures relating to the Wastewater Projects, Reclaimed Water Projects, Stormwater Projects and Transportation Projects, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2022-14 by title only
2) City Clerk reads Resolution No. 2022-14 by title only (if approved above) 3) Adopt Resolution No. 2022-14 |
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Executive Summary: | |||||
This resolution will allow the City to reimburse itself for expenditures made on wastewater, reclaimed water, stormwater and transportation projects that are currently being planned or under construction in advance of issuing the debt (bonds) for the projects. Federal regulations provide that the City may reimburse itself for expenditures incurred prior to the issuing of debt so long as this type of resolution is adopted. Without the resolution, only City construction expenditures incurred after the issuance of debt would be allowed. | |||||
Financial Impact: | |||||
In development of the City's 5-year plans, there is often the consideration of debt financing for capital projects, operations and capital when balancing cash flow needs. Furthermore, when developing rates and taxes the consideration of debt is considered. Our current 5-year plans show that our Wastewater, Reclaimed Water, Stormwater and Transportation funds may see a need to issue debt in the next two fiscal years. This reimbursement resolution does not have any direct financial impact, however it allows the City to move forward with capital projects prior to completion of future financing. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Council Goals: Environmental and Natural Resources: Actively manage and protect all environmental and natural resources. Transportation and Other Public Infrastructure-Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Goal E&C.3. Strengthen community and natural environment resiliency through climate adaptation efforts. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The current City 5-year plans demonstrate a need to issue debt to finance capital projects during fiscal year 2022-23 and 2023-24 in four of the City funds. This reimbursement resolution allows the City to begin construction on the capital projects prior to completing the financing. The Wastewater Fund shows $6.5 million in financing needed for infrastructure and facility improvement. The Reclaimed Water Fund shows $2.0 million in financing related to a reclaimed water line replacement to expand capacity. The Stormwater Fund shows $22.9 million for the Rio de Flag project and infrastructure projects located in east Flagstaff. A portion of the Stormwater projects will require a rate increase or approval of a bond ballot measure. The Transportation Fund shows $15.7 million for several transportation infrastructure projects. By financing transportation projects, it allow the completion much faster than a pay as you go financial plan. When considering issuance of debt financing in our 5-year plans, the City also demonstrates the annual debt service requirements are funded for the length of the financing. This assures the City can pay our obligations by reserving future revenues. |
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Key Considerations: | |||||
IRS regulations are very specific as to what capital expenditures are eligible for reimbursement. These expenditures must be any cost of a type that is properly chargeable to a capital account (or would be or chargeable with a proper election) under general federal income tax guidelines. |
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Community Benefits and Considerations: | |||||
Utilizing a reimbursement resolution allows the City to issue debt at the appropriate time. In addition, there is value in not issuing debt for capital project prior to construction because the City will not incur interest expense. | |||||
Expanded Options and Alternatives: | |||||
Inform: This resolution informs the community of its intent to reimburse construction projects with future debt issuances. | |||||
Attachments: | Res. 2022-14 |
12.H.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2022-15: A resolution of the City of Flagstaff City Council, authorizing Amendment No. One to an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. | |||||
STAFF RECOMMENDED ACTION: | |||||
1. Read Resolution No. 2022-15 by title only
2. City Clerk reads Resolution No. 2022-15 by title only (if approved above) 3. Adopt Resolution No. 2022-15 |
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Executive Summary: | |||||
Intergovernmental Agreement (IGA) Amendment No. One incorporates additional design scope to ensure the project fully mitigates impacts to surrounding properties, adds a City of Flagstaff role during construction inspections, and updates project costs based on the most recent estimates. The IGA Amendment No. One identifies an immediate need for additional City funding in the amount of $73,000 for additional design scope and project administration costs, increases the estimated City share for right-of-way acquisition costs by $500,000, and updates the City share of estimated construction costs to $1,614,225. The total project cost is estimated at $4,176,405. The total City financial commitment is currently estimated at $2,248,038. The City is responsible for any project costs in excess of the current Highway Safety Improvement Program (HSIP) grant award of $1,928,367. **A finalized draft of the IGA Amendment and a formal presentation will be prepared and included in the final packet to Council** |
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Financial Impact: | |||||
This project is identified in the MetroPlan Transportation Improvement Program (TIP), Transportation TIP #101020, ADOT Project #T0247, and IGA #20-0007711. Per the original IGA, the City paid the State $30,000 for Project Development Administration (PDA) costs and $450,000 in HSIP Federal Funds have been obligated for design costs. Per Amendment No. One, the City will pay $73,000 for additional design and PDA costs. City account #048-10-119-3450 (FY22, Intersection Improvements). The City will acquire the necessary right-of-way with costs estimated at $623,211 and will be reimbursed up to the HSIP formula limited amount, $92,398, with a projected City share of $530,813. City account #048-10-119-3450-6-4441 (FY22/23, Intersection Improvements). These amounts are estimates and when costs are finalized, additional funding shall be identified as needed. $1,385,969 in HSIP Federal Funds will be available for the construction costs. The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,366. The City of Flagstaff construction cost share estimate is currently $1,614,225.00. This amount is an estimate. The project has requested $1,750,000 in new City Transportation Tax FY 23 money to fund this shortfall. When costs are finalized, additional funding shall be identified as needed. City monies for construction shall be paid to ADOT prior to project advertisement currently anticipated in Fall 2022. The total project cost is estimated at $4,176,405. The total City financial commitment is currently estimated at $2,248,038. |
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Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Safe and Healthy Community - Foster a safe, secure, and healthy community. Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices. Inclusive and Engaged Community - Advance social equity and social justice in Flagstaff. Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Utilize existing long-range plans that identify the community's future infrastructure needs and all associated costs. Identify smart traffic management, multi-modal transportation, and alternative energy opportunities. Environmental Stewardship - Implement sustainable building practices and alternative energy and transportation options. Implement, maintain and further the Climate Action and Adaptation Plan. Regional Plan – Goal T.2. - Improve transportation safety and efficiency for all modes. T.2.1 - Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. |
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Has There Been Previous Council Decision on This: | |||||
The Arizona Department of Transportation (ADOT) will administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. This roadway safety improvement project is the result of the City submitting a grant application to ADOT in 2018 for a competitive Highway Safety Improvement Program (HSIP) award. This project was identified as a high priority through a local network crash data screening process. The roundabout will improve safety, slow speeds, help avoid angle crashes, and add a crosswalk at the 4th-leg of the intersection. Council approved an IGA between the City of Flagstaff and ADOT for this project on May 19th, 2020. The IGA directs ADOT to administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. The total HSIP Federal Funding was estimated to be $1,928,367 and the total City funding was estimated to be $60,813. Per the IGA, the City is responsible for any project costs in excess of the HSIP grant award of $1,928,367. |
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Options and Alternatives: | |||||
1. Approve amending the IGA with ADOT for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. 2. Deny approval of the proposed amendment to the IGA with ADOT. The project will be placed on hold. |
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Attachments: | Res. 2022-15 | ||
Original IGA | |||
IGA Amendment No. One | |||
Project Location Map | |||
Presentation |
12.I.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Modifications to the Property Development Standards: Request by Foundation for Senior Living to approve modifications to property development standards for an affordable housing development located at 320 N Humphreys Street. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the modifications requested as presented.
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Executive Summary: | |||||
Section 10-30.20.040.B.4 of the City of Flagstaff Zoning Code allows for a Category 1 affordable housing development that provides 100% of the dwelling units to people with a household income equal to 80% or less of the area median income to have modifications to the property development standards greater than 15% approved by the City Council. The “property development standards” means building form, building placement, building types, encroachments and frontage types, fences and screening, landscape standards, lot requirements, open space, parking standards and required parking, private frontage types, and any other amount, area, dimension, quantity, size, or design requirement of the Zoning Code as determined by the Zoning Administrator. Site and floor plan, streetscape improvements, landscaping and architectural elevations of the project are attached to this report in the Notification tab. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community: Support social services, community partners & housing opportunities
Robust Resilient Economy: Support & strengthen a more robust, diverse, & sustainable economy in ways that reflect community values & provides for affordable housing opportunities Livable Community: Actively support attainable & affordable housing through City projects & opportunities with developers Carbon Neutrality Plan DD-1: Encourage vibrancy, appropriate density, and attainability in existing neighborhoods, so that more residents live within walking distance of their daily needs
Regional Plan A complete analysis of the Regional Plan goals and policies can be found in the attached project application.
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Previous Council Decision on This: | |||||
There has been no previous Council decision on this item. A discussion was had at the November 16, 2021 City Council Meeting in preparation for this request. | |||||
Options and Alternatives: | |||||
1. The City Council may approve the modifications to the property development standards as presented. 2. The City Council may approve the modifications to the property development standards with conditions. 3. The City Council may approve some of the modifications to the property development standards as presented or with conditions and may deny other modifications. 4. The City Council may deny the modifications to the property development standards. |
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Background and History: | |||||
The Foundation for Senior Living is proposing a 146 unit affordable multi-family residential project located at 320 N Humphreys Street, the site of the former Catholic Elementary School and Babbitt House. All of the units will serve residents with an area median income of 80% or less. The project is utilizing the T5 Main Street Open (T5-O) transect zone and the Commercial Block building type. The project will be developed in two phases. The first phase is San Francisco Square and will provide 70 units (60 one-bedrooms and 10 two-bedrooms) to seniors. The development will provide 59 parking spaces for residents. The second phase is Aspen Lofts and will provide 76 units (37 one-bedrooms, 20 two-bedrooms, and 19 three-bedrooms. Phase two will include an internal parking garage with 55 residential spaces and 97 public spaces. The Site Plan Application was conditionally approved on October 25, 2021. The proposed development requires City Council approval for the requested modifications to the development standards of the Zoning Code. |
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Key Considerations: | |||||
The applicant is requesting the following modifications: 1. 10-40.40.090.E: Request for a maximum 9 ft distance between the exterior sidewalk and the ground floor finish level. 2. 10-40.40.090.E: Request for a maximum 79 ft distance between building entries for Phase I and 123 ft for Phase II. 3. 10-40.40.090.E: Request for a build-to-line to 6 ft. 4. 10-50-110.180.B: Request for a maximum lot width and depth for new lots 290 ft in width (east-west) and 205 ft in depth (north-south). 5. 10-50.120.50.C: Request to allow some porches that are open only to the front. 6. 10-50.120.080.C: Request to allow more than one forecourt on a block frontage. 7. 10.40.40.090.E: Request to allow for an 8 ft ground floor ceiling height. 8. 10.40.40.090.E: Request to allow ground floor units that are a minimum depth of 15 ft. 9. 10-50.110.180.E: Request to allow for porches within a Commercial Block building type. 10. 10-50.120.080.B: Request to allow for a forecourt that is 10.5 ft in width. 11. 10-40.40.090.D: Request to allow for rail fencing to meet the build-to-line. 12. 10-40.40.090.E: Request to allow for buildings wider than 100 ft to not be designed as a series of buildings no wider than 75 ft. 13. 10-50.80.050.B.1.c: Request to allow for bicycle parking within 85 ft from a primary building entrance. 14. 10-40.40-090.G: Request to allow for a 14 ft ground floor parking setback. 15. 10-50.120.070.B: Request to allow for lightwells 4 ft in width. 16. 10-40.40.090.G: Request to allow for 114 residential parking spaces. To approve a request to modify the property development standards, the City Council shall find that the following criteria have been met: 1) The modifications are consistent with and conform to the goals of the General Plan and any applicable specific plans; 2) The modifications will not be detrimental to the public interest, health, safety, convenience, or welfare of the City and will add to the public good as described in the General Plan; 3) The requested modifications will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the property is located; 4) The proposed development is consistent with the character of the area; and 5) The type, quality, and amenities of the development are consistent with those found in similar developments that are available to the public at market rate. To approve a request to modify the motor vehicle parking requirements, the City Council shall also find that adequate transit service is available to the development site. Adequate transit service from a development site to a permanent transit stop is less than or equal to 1,320 feet measured following a continuously improved sidewalk and/or public paved trail. Please refer to the attached Modifications Narrative which contains the applicant's analysis of the requests and the findings. |
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Expanded Options and Alternatives: | |||||
Notification of this request was made by first-class mail to all property owners within 300 feet of the subject property, and to all homeowners’ associations (HOAs) that govern land within 1,000 feet of the subject property, as well as all persons or groups whose names are on the registry of persons and groups described in Section 10-20.30.080.C who are interested in receiving such notice, of the purpose of the request, and the time, date, and place of the City Council meeting. In addition, notification by first-class mail was made to all affordable housing advocacy agencies on file with the City of Flagstaff’s Housing Section. The applicant also installed a sign on the development site. |
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Attachments: | Modifications Narrative | ||
Exhibits | |||
Site Plan Approval and Conditions | |||
Notification |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about bringing back the city-owned parcel at Shultz Pass to the list of properties to be developed for workforce housing. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Salas has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: | Flagstaff Community Case Studies |