COMBINED SPECIAL MEETING/WORK SESSION AGENDA
A M E N D E D
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. |
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | Pledge of Allegiance, Mission Statement, and Land Acknowledgement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | CITY MANAGER REPORT | ||||||||
A. | City Manager Report | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Information Only
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5. | CONSENT ITEMS All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Approve the cooperative purchase contract with National Auto Fleet Group in the amount of $51,159.06 for a 2022 Ford Transit Cargo Van (RTX) T-250. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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B. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract of two (2) Bobcat Toolcats in the amount of $140,230.30 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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C. | Consideration and Approval of Contract: Approve the Cooperative Purchase Contract for two (2) Hydraulic Grader Snow Wings from Empire Machinery in the amount of $131,823.44. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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6. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Ordinance No. 2021-23: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, Chapters 3-10 User Fees, to establish airport parking fees, and amending Title 8 Public Ways and Property, Chapter 8-06, Airport Rules and Regulations, Section 001-8-06-001-0006.3 to provide for enforcement of airport parking and exemptions from parking fees; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-23 by title only for the final time
2) City Clerk reads Ordinance No. 2021-23 by title only (if approved above) 3) Adopt Ordinance No. 2021-23 |
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7. | REGULAR AGENDA | |||||
A. |
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STAFF RECOMMENDED ACTION: | ||||||
2) City Clerk reads Resolution No. 2021-62 by title only (if approved above) 3) Adopt Resolution No. 2021-62 |
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B. | Consideration and Adoption of Resolution No. 2021-61: A resolution adopting the City Council 2022 Commemorative Flag Designations | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-61 by title only
2) City Clerk reads Resolution No. 2021-61 by title only (if approved above) 3) Adopt Resolution No. 2021-61 |
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8. | Adjournment | |||||
WORK SESSION
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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3. | Flood Project Updates | |||||
STAFF RECOMMENDED ACTION: | ||||||
For information only.
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4. | Discussion only of Potential City Council Code of Conduct and Ethics Policy | |||||
STAFF RECOMMENDED ACTION: | ||||||
Discussion only.
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5. | Review of Draft Agenda for the January 4, 2022 City Council Meeting Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk. |
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6. | Public Participation | |||||
7. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests | |||||
8. | Adjournment | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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Executive Summary: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
Financial Impact: | |||||
Policy Impact: | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Previous Council Decision on This: | |||||
Attachments: | City Manager's Report | ||
Economic Vitality Report | |||
Water Services Report | |||
Sustainability Report | |||
Sustainability Report |
5.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the cooperative purchase contract with National Auto Fleet Group in the amount of $51,159.06 for a 2022 Ford Transit Cargo Van (RTX) T-250. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
City Council approved the contract for an alternate response mobile unit with Terros Health, Inc. on October 5, 2021. This contract is for the van that will transport the Firefighter/Emergency Medical Technician and Behavioral Health Specialist as they conduct outreach efforts from 10:00 a.m. to 8:00 p.m. upon initial implementation. The van will provide enough space for specialized equipment for a basic life safety response in addition to comfort items such as water and snacks, emergency clothing, toiletries, blankets, and cultural items like abalone shells, sage, and cedar and the ability to transport individuals as needed. City Council requested during the April 2021 Budget Retreat that staff purchase an electric vehicle to support the alternate response mobile unit. Unfortunately, the current technology does not meet the needs of the alternate response mobile unit. The City would have to purchase two electric vehicles in order to cover one shift, which is not cost-effective given the adopted budget. Based on conversations between the City's fleet and procurement staff members and the potential vendors, it does appear the technology will be progressing and the City anticipates a vehicle will be launched in mid-2023 that could meet the needs of the program. The City anticipates the purchase of one van would come at the end of the production requests following larger purchases for organizations such as FedEx, which may align well with the end of life of this 2022 Ford Transit Cargo Van (RTX) T-250. This van has been placed on hold, so the City did not lose the opportunity to purchase the vehicle necessary for the alternate response mobile unit. The cooperative contract is 30 weeks out for delivery and it will take another 3-4 weeks in order to add the additional equipment necessary to support the program. A picture of the outside of the van and the interior equipment and setup is attached to the staff summary. The Alternate Response Team is currently working with Discover Flagstaff and the Indigenous Commission to finalize a logo that will be prominently displayed on the exterior of the van. |
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Financial Impact: | |||||
The City budgeted $65,000 for the purchase of the van in account number 001-03-051-0206-2-4401. | |||||
Policy Impact: | |||||
This purchase was unable to meet the expectations of the Carbon Neutrality Plan given the limitations of electric vans currently being manufactured and sold. They are unable to meet the 10-hour shift intended upon implementation of the alternate response mobile unit in 2022. It is important the City be able to purchase a van that will fulfill the shift requirements upon initial implementation and into the future as this schedule grows to meet the demands of the Flagstaff community.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Safe & Healthy Community: Foster a safe, secure and healthy community, enhance community engagement and community policing efforts, develop alternative diversion programs.
Carbon Neutrality Plan
Regional Plan Goal PF.3 Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service.
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
None. | |||||
Background and History: | |||||
Procurement staff reviewed the agency cooperative agreement and have determined the agreement to be valid, and it meets the requirements of this purchase. | |||||
Attachments: | 2022-53 One (1) Ford Transit Cargo Van (RTX) T-250 | ||
Exhibit A - NAFG Quote ID 30335 51159.06 10-29-2021 | |||
Photo of Vehicle | |||
Exhibit B - National Auto Agency Contract | |||
Exhibit B - National Auto Fleet Contract 120716 | |||
Exhibit B - National Auto Fleet Contract Extension |
5.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract of two (2) Bobcat Toolcats in the amount of $140,230.30 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Public Works-Streets Section is responsible for timely snow removal and ice cinders for traction on all local roads, inclusive of bike lanes. The installation of separated bike lanes has been completed as an element of the pilot project on Butler and Beaver Street. The Streets Section has recognized the need for additional equipment to support maintenance and timely snow plowing operations. This equipment need comes from the addition of concrete curbs installed to increase the safety of our cycling public. By adding these curbs, the operational space within the pilot bike lanes is now much smaller than the current equipment capability of the Public Works- Streets Section. Snow plowing is a critical function in Public Works, with the limited space in the new separated bike lanes we now require equipment that will function safely in this area. Our continued goal is to promote the safest possible travel for all our community members. The Bobcat Toolcats meet the needs of this new infrastructure and will allow Public Works- Streets Section meet the snow plowing standards set forth by City Council. | |||||
Financial Impact: | |||||
Public Works has the budget capacity via Highway User Revenue Funds (HURF) for the cost of $140,230.30 for two (2) Bobcat Toolcats. $40,000.00 form acct#: 040-06-161-0612-6-4402 $100,230.30 from acct#: 040-06-161-0614-6-4401 |
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Policy Impact: | |||||
Snow operations are a substantial element of the Streets work program. The city’s Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the removal of snow from over 700 lane miles of city owned roadways. This operation can last a couple days to over a week depending on the snow event or weather conditions. With the addition of the new separated bike lane curbs, we cannot use the standard snow removal equipment for these much smaller spaces for snow removal and sweeping. The Bobcat Toolcats with snow blower and sweeper attachments allows for snow plowing operations and sweeping between storms, this will allow for the safest possible travel for our cycling public.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
The Climate Action and Adaption Plan as well as the Carbon Neutrality Plan all have strong goals and objectives that support multi-model transportation. PBB Priorities and Objectives: Identify smart traffic management, multi-modal transportation, and alternative energy opportunities. Implement sustainable building practices and alternative energy and transportation options. Carbon Neutrality Plan Goals: Create inclusive networks for walking and biking that are continuous, attractive, safe, comprehensive, and convenient for people of all ages. Regional Plan Goals: Goal T.6. Provide for bicycling as a safe and efficient means of transportation and recreation. Goal T.3. Provide transportation infrastructure that is conducive to conservation, preservation, and development goals to avoid, minimize, or mitigate impacts on the natural and built environment. |
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Has There Been Previous Council Decision on This: | |||||
Council had discussed snow operations on several occasions, most recently October 27, 2021. These discussions review the City’s Snow Operation Manual and snow removal expectations. | |||||
Options and Alternatives: | |||||
1. Approve the purchase of two (2) Bobcat Toolcats in the amount of $140,230.30 from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CECp or 2. Do not approve the purchase. |
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Background and History: | |||||
On June 17, 2021, Council approved the pilot separated bike lane program to increase the safety of our cycling community. Part of this project required concrete curbing to separate the motoring traffic from the cycling traffic. By adding these curbs Public Works is no longer able to service the needs of the cycling public with our current oversized equipment. To ensure we meet the needs of this new program, and encourage our traveling public to cycle more, we can further enhance the mission of carbon emissions reduction. Clark Equipment Company has Contract #040319-CEC with Sourcewell to supply materials and/or services, which was awarded through a competitive and open procurement process that the City of Flagstaff reviewed to obtain the cooperative purchase contract. This method allows for competitive pricing and is the best value for the purchase of the Bobcat Toolcats. |
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Key Considerations: | |||||
The purchase of these tw0 (2) Bobcat Toolcats will allow Public Works-Streets Section to perform critical functions such as snow removal and maintenance of the new pilot separated bicycle lanes. | |||||
Community Involvement: | |||||
These Bobcat Toolcats will greatly benefit the cycling community by allowing access and use of separated bicycle lanes throughout all seasons. Even more so allowing for bicycle access around snow events. They will also be utilized to sweep and clean bike separated bike lanes year-round. | |||||
Expanded Options and Alternatives: | |||||
Winter Storms are a significant source of citizen interest with the importance of having the tools to perform the duties of the position. Having the right tools will ensure the safest possible travel for our cycling and motoring community. Community stakeholders such as NAIPTA and the local school systems have been able to deliver safe transportation of community member due to the operation efforts of our city response efforts. | |||||
Attachments: | 2022-62 Two (2) Bobcat UW56 Cooperative | ||
Image of Toolcat in action | |||
Exhibit A Quote | |||
Exhibit B Award | |||
Exhibit B Bobcat Contract |
5.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Cooperative Purchase Contract for two (2) Hydraulic Grader Snow Wings from Empire Machinery in the amount of $131,823.44. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Public Works - Streets Section is responsible for the timely snow removal and added ice traction response on our local transportation network. Response to snow events is critical to maintain the safest travel possible on City streets. These Hydraulic Grader Snow Wings are being considered as a replacement of an existing snowplow truck which has met milestone requirements for replacement and has been recommended and approved by the Fleet Management Committee and for the requested action. | |||||
Financial Impact: | |||||
This equipment purchase is funded with Highway User Revenue Funds (HURF) Acct# 040-06-161-0612-6-4401 for a budgeted amount of $131,823.44. | |||||
Policy Impact: | |||||
The policy implication is that this purchase and equipment supports the mission to provide a high level of road maintenance protecting our community’s infrastructure investment and timely snow removal during winter storm events. Procurement of this piece of equipment is with a local vendor using a cooperative purchasing agreement. In addition to the best pricing, we also have a good service relationship with local maintenance professionals that will respond quickly if issues should occur with this equipment.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, City Council has discussed during snow operations planning and past budget retreats the need to provide equipment and staffing recommendations that are consistent with policy objectives and Public Works best practices. These Hydraulic Grader Snow Wings are an attachment to the Council approved graders which were purchased from the FY20 budget, Approved on 04/20/2021. The equipment is critical to the full function of snow operations when utilizing motor graders. | |||||
Options and Alternatives: | |||||
1. Approve the Cooperative Purchase Contract for two (2) Hydraulic Grader Snow Wings from Empire Machinery in the amount of $131,823.44; or 2. Do not approve the purchase. |
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Background and History: | |||||
Snow operations are a substantial element of the Streets work program. The city’s Snow Operations Manual maps the entire community by zone. Equipment and operators are tasked with the removal of snow from over 700 lane miles of city owned roadways. This operation can last a couple days to over a week depending on the snow event or weather conditions. Motor graders with wings are critical in snow plowing response operations. Motor graders access areas that plow trucks cannot and or should not be, they have the ability to move larger amounts of snow reducing the redundancy of plowing for each road plowed. Caterpillar Inc. holds a Local Government Purchasing Cooperative Contract #161534-01 with the City of Tucson Procurement Department, Public Sector to supply materials and/or services, which was awarded through a competitive and open procurement process. The City of Flagstaff procurement team utilized this cooperative contract to get Public Works the best possible price for their purchase. |
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Key Considerations: | |||||
The purchase of these Hydraulic Grader Snow Wings is critical for Public Works - Streets to perform its annual snow operations response. | |||||
Community Benefits and Considerations: | |||||
There are no expanded financial considerations with this purchase. It is proposed to be fully funded in the FY22 budget utilizing highway User Revenue Funds (HURF). | |||||
Community Involvement: | |||||
A typical Flagstaff winter season will see multiple snow events produce over 100” of annual snowfall and many nights of freezing temperatures. Our service delivery is of high quality and as timely as possible. Clearing roadways enables our public to move freely around the community and travel safely to their destinations. Our local school routes and transit network are of the highest priority and are maintained throughout the duration of a storm event. These wings will help expedite the snow plowing process by allowing for more snow to be moved in one pass, eliminating the need for redundant passes. This benefits the community as the equipment will help meet the city mission to have roads open and passible in a timely fashion. | |||||
Expanded Options and Alternatives: | |||||
Winter Storms are a significant source of citizen interest with the importance of having the tools to perform the duties of the position. Having the right tools will ensure the safest possible travel for the cycling and motoring community. Community stakeholders such as NAIPTA and the local school systems have been able to deliver safe transportation of community member due to the operation efforts of City response efforts. | |||||
Attachments: | Cooperative Purchase Contract | ||
Exhibit A - Quote | |||
Snow Wing Picture | |||
Exhibit B - Agency Contract | |||
Exhibit B - Agency Contract Renewal |
6.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-23: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, Chapters 3-10 User Fees, to establish airport parking fees, and amending Title 8 Public Ways and Property, Chapter 8-06, Airport Rules and Regulations, Section 001-8-06-001-0006.3 to provide for enforcement of airport parking and exemptions from parking fees; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2021-23 by title only for the final time
2) City Clerk reads Ordinance No. 2021-23 by title only (if approved above) 3) Adopt Ordinance No. 2021-23 |
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Executive Summary: | |||||
This Ordinance will establish paid parking rates for Flagstaff Pulliam Airport effective January 28, 2022, and a rate increase effective July 1, 2023. The proposed rates have been presented to multiple groups including the Chamber of Commerce, the Airport Commission and Tourism Commission. The parking rates will help generate revenue to recover the cost of parking construction and ongoing expenses for airport parking. | |||||
Financial Impact: | |||||
Currently, parking at the Airport is free, and the City is constructing additional public parking space to meet parking needs. Adoption of a paid parking program will help the Airport to operate as an enterprise fund within the city. The parking rates are expected to cover the cost of construction of the new parking lot, operational costs and eliminate reliance on the City's General Fund in the annual budget process. Enterprise Funds are used to account for operations that provide services to the general public for a fee. Enterprise funds are also required for any activity whose principal revenue sources meet any of the following criteria: 1) any activity that has issued debt backed solely by the fees and charges of the activity, 2) if the cost of providing services for an activity, including capital costs such as depreciation or debt service, must legally be recovered through fees and charges, or 3) it is the policy of the City to establish activity fees or charges to recover the cost of providing services, including capital costs. |
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Policy Impact: | |||||
This Ordinance will provide fiscal stability, and help control illegal use (e.g. personal storage of vehicles not related to airport travel). | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance
Carbon Neutrality Plan
Enhance the organization's fiscal stability and increase efficiency and effectiveness. Sustainable Innovative Infrastructure
Provide effective infrastructure for all modes of transportation Regional Plan Goal T.3.4 Actively manage parking, including cost and supply to support land use, transportation and economic development goals.
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Has There Been Previous Council Decision on This: | |||||
December 10, 2019 Work Session: Staff provided an update on the temporary parking lot solutions and plans for developing additional airport parking including a paid parking system. April 21, 2020 Council Meeting: Staff presented design concepts for the new airport parking lot and provided information on a paid parking system. March 16, 2021 Council Meeting: Council awarded a contract for the construction of a new airport parking lot. November 23, 2021 Work Session: Discussion on the proposed airport parking rates. |
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Options and Alternatives: | |||||
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Background and History: | |||||
The Flagstaff Pulliam Airport is a key component to the global marketplace, facilitating local, national, and international commerce as well as supporting our number one economic driver, tourism. Business activity is dependent upon the existence of efficient access to all transportation modes, one being local air service. A recent economic study, performed by Arizona Department of Transportation, identified that the Flagstaff Pulliam Airport generates $60 million annually for our economy. American Airlines and United Airlines both provide commercial service daily at our airport. American has routes to Phoenix and Dallas-Fort Worth and United provides a route to Denver. With the addition of United Airlines, our passenger enplanements grew by 72%. In 2020, during the height of the COVID pandemic, over 86,000 passengers continued flying out of Flagstaff Pulliam Airport with our highest enplanement year in 2019 reaching 123,957. This increased patron activity added to our need to increase parking capacity by constructing a second parking lot that will be complete in 2022. Important to mention that long before we added more passengers to our footprint, we had several other factors that created parking issues for our patrons. We had several people parking at our airport that did not have airport business but merely were meeting at the airport, parking, and driving to their other destination. We also had some residents actually parking other vehicles in our lots as though it were a storage unit. In order for us to remove people that have no airport business from our lots, as well as serve our increased patron enplanement traffic, we recommend a paid parking program for both our existing lot and the new lot that is almost complete. A paid parking model will help offer more spots to our flying public as well as create a long term revenue source for the airport to recover the cost of construction, provide for ongoing operational and maintenance and help the Airport become self-sustaining as an enterprise fund. Our new parking lot will add 413 parking spaces to the total inventory, a bus turnout, wider sidewalks leading to the terminal, bicycle lanes, and we are including artwork and internal walk paths. The existing lot has 385 parking spaces and will need upgrades that will begin next summer. These upgrades will include a pavement seal coat, curb improvements, fencing, and paint striping. The City of Flagstaff Management Services Division has prepared a financial plan including a rate analysis for the Flagstaff Pulliam Airport Parking Plan. The proposed rates are to ensure our Airport Fund has sufficient revenues to meet operational and capital obligations. It is our desire to establish service charges and rates that fully fund operations, maintenance, and capital for present and future airport funds. The airport paid parking system will be different from our downtown ParkFlag's system in that airport users do not typically park by the hour. We will use a gate arm system that will include possible other elements within the airport terminal with a kiosk and even an ability to pay from your phone. These elements will be further discussed with our parking vendor. We have researched and found that we should not use a kiosk solely model like ParkFlag. Staff proposes a gated system will also help with security of the parked vehicles and much more. Even though the airport system will be different than downtown's, our intent is to have the program managed by the same team within ParkFlag. Costs for staff and additional needs have been put into the attached financial plan. We anticipate that there will be efficiencies in using the same staff to manage the two programs, and we will have the parking experts monitoring all areas. Prior to 2019, parking at the airport was always a negative situation during the key holiday travel periods. When the increase in passenger usage began in 2019 this impact became year around. This year we have seen a return of 95% of the 2019 passenger counts. We fully expect to see continued growth which will increase demand and a paid parking system will be a key solution to making sure our flying public has a good experience. In 2022, we plan to monitor usage of both lots. This will allow us to continually look at options in the future to encourage alternative methods of travel to the airport that don't require always parking. |
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Expanded Options and Alternatives: | |||||
Staff posted a Notice of Proposed New Rates or Fees Related to Airport Parking on October 22, 2021 which provided a detailed analysis of the proposed airport parking rates. This notice provided the dates proposed for the Council consideration of airport parking rates and the Management Services phone number. We also posted this notice on the City of Flagstaff Facebook page. The public is welcome to attend the Council meeting and speak on the subject. Airport staff presented a discussion on airport parking rates to the Airport Commission on October 17, 2021, to the Flagstaff Chamber of Commerce on November 14, 2021, and to the Tourism Commission on November 23, 2021. |
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Attachments: | Ord. 2021-23 | ||
Financial Plan and Rate Analysis | |||
Presentation |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
STAFF RECOMMENDED ACTION: | |||||
2) City Clerk reads Resolution No. 2021-62 by title only (if approved above) 3) Adopt Resolution No. 2021-62 |
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Executive Summary: | |||||
This Staff Summary seeks approval of the grant application and approval upon award to Arizona State Parks Heritage Fund for the Buffalo Park - Nate Avery Trail Accessibility Enhancements. Parks and Multi-Modal Transportation are requesting grant funds in the amount of $100,000 to enhance accessibility for the Nate Avery Flagstaff Urban Trail System (FUTS) Trail in Buffalo Park. The intent is to make the trail and other features of the park more accessible so that a broader segment of the community including those with mobility limitations can more easily use the trail and access the natural area. The city match and contribution of $135,453 will be accomplished with funds from both Parks operating capital, FUTS capital, and in-kind services. | |||||
Financial Impact: | |||||
The expenditures on the city match and contribution have been accounted for in the Parks operating capital in the amount of $52,000, in FUTS capital in the amount of $25,877 and in-kind work through labor, equipment and materials estimated at $57,576. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Inclusive and Engaged Community through ensuring city facilities, services and programs are accessible for all residents and representative of Flagstaff's diverse community. Regional Plan Pedestrian Infrastructure and Goals Policy T.5.3 by identifying specific pedestrian mobility and accessibility challenges and develop a program to build and maintain necessary improvements |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
City Parks and Multi-Modal Transportation began discussing the concept of making the 2-mile loop trail known as the Nate Avery FUTS Trail at Buffalo Park accessible in 2019, with the idea of making the trail accessible to all users. After the completion of the accessible permanent restrooms at the park, the team began to discuss how we could bring this concept to an inclusive and equitable project with city funding as well as any grant opportunities. The Heritage Fund through Arizona State Parks is providing the grant opportunity should the City of Flagstaff be successful in this application. The application, if approved, would consist of resurfacing the Nate Avery FUTS Trail with the current aggregate mix that is suitable for wheeled devices such as wheelchairs. It would also repair existing drainage issues on the trail, provide signing and information to trail users regarding the accessible route, add accessible parking spaces and an accessible route to the entrance, expand the concrete entrance at the park to the existing accessible restrooms, modify the existing exercise stations along the trail loop for wheelchair access, and replace up to six (6) exercise stations to new accessible/universal design stations. |
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Key Considerations: | |||||
The Flagstaff community deserves to have the 215-acre Buffalo Park inclusive and accessible for all to enjoy. | |||||
Community Involvement: | |||||
The outdoor passive recreational space and natural area is one of our community's most iconic locations with over 380 visitors per day walking the Nate Avery FUTS Trail. | |||||
Expanded Options and Alternatives: | |||||
Inform. Presentations have been made to the Parks and Recreation Commission, the Commission on Inclusion and Adaptive Living, and the Pedestrian Advisory Committee. | |||||
Attachments: | Res. 2021-62 | ||
Heritage Fund pre-application | |||
Heritage Fund grant application | |||
Vicinity and site maps | |||
Project area photos | |||
Project budget | |||
Letters of support |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-61: A resolution adopting the City Council 2022 Commemorative Flag Designations | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-61 by title only
2) City Clerk reads Resolution No. 2021-61 by title only (if approved above) 3) Adopt Resolution No. 2021-61 |
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Executive Summary: | |||||
The City Council has declared that the City’s flagpoles (permanent or temporary) are not intended to serve as a forum for free expression of the public, but rather for the display of Federal, State, the POW-MIA Flag, the City Flag, and a maximum of two commemorative flags per month. The City Council may display on a temporary pole one commemorative flag per month, but in no event would they display more than two commemorative flags per month (to be displayed separately - the first commemorative flag for the first half of the month, and the second commemorative flag for the second half of the month), for the ensuing year as determined by the City Council. Authorization by the City Council to display commemorative flags under such a policy may occur in one annual resolution only of the City Council, to be considered and potentially adopted in December of each year as an expression of the City’s official sentiments. There were three recommendations to maintain the same flag designations as 2021 and one recommendation to add the Purple Heart Flag for the 1st half of August. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
The City has a flag policy under which the City Council may designate commemorative flags to be displayed. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
None | |||||
Has There Been Previous Council Decision on This: | |||||
On November 19, 2019 the City Council adopted Resolution No. 2019-59 declaring that the City's flagpoles are not intended to serve as a forum for free expression of the public, but rather for the display of Federal, State, the POW-MIA Flag, the City Flag, and a maximum of two commemorative flags per month. | |||||
Attachments: | Res. 2021-61 |
3.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Flood Project Updates | |||||
STAFF RECOMMENDED ACTION: | |||||
For information only.
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Executive Summary: | |||||
Staff will provide the Council and the public with an update on flood mitigation efforts in the Museum Flood Area, including the Flooding Feasibility Alternative Analysis, the Drainage Master Planning effort, on-forest mitigation work, the Dortha Inlet and Channel, the Killip Regional Detention System, South Mount Elden Flood Mitigation and the communications strategy moving forward. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Flood mitigation initiatives support the PBB Priorities of Livable Community, Sustainable Innovative Infrastructure and Safe and Healthy Community. | |||||
Previous Council Decision on This: | |||||
Council heard a Museum Flood update on November 23, 2021. Council also approved an ordinance authorizing the acquisition of drainage easements, temporary construction easements and any other necessary property rights for drainage and flood control improvement to the Spruce Avenue Wash on December 7, 2021. | |||||
Attachments: | Presentation |
4.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Discussion only of Potential City Council Code of Conduct and Ethics Policy | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion only.
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Executive Summary: | |||||
In consideration of possible options for a potential Flagstaff City Council code of conduct and ethics policy, the City Council requested the opportunity to review codes of conduct and ethics policies used by other cities and towns, several of which have been included with this agenda item. These examples from other cities and towns are not necessarily suggested or recommended by city staff, nor by any specific members of City Council, but are merely included for discussion purposes only. Even so, portions of these examples may be considered by City Council as a good fit for the City of Flagstaff which will be for the City Council to determine. Many of the samples and examples included with this item are all-inclusuive with specific state laws on conflicts of interest, gifts, etc., while other samples and examples are more general in nature which also include boards and commissions. There is no "one size fits all" code of conduct or ethics policy that is best, and whatever the City Council considers will ultimately need to be tailored to what the City Council believes will work best in the City of Flagstaff. City Council may choose to explore any of these examples as options for the City of Flagstaff. It should be noted that each of the examples contains procedures which place enforcement obligations upon the Council itself, or upon an independent third-party mediator/committee or commission. Whatever is ultimately considered by Council it is not recommended that enforcement be placed on any one member of city staff, or group of city staff. Finally, what is anticipated for this agenda item is discussion only. If City Council wishes to give direction for further development of a code or policy related to conduct and ethics, staff will take such direction. |
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Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
Currently no code of conduct or ethic policy for City Council exists. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
None. | |||||
Previous Council Decision on This: | |||||
City Council already operates under the City of Flagstaff City Council Rules of Procedure (Rules of Procedure) which contain specific rules on the order and decorum of City Council meetings and aspects of Council conduct. The Rules of Procedure are regularly amended and updated, which occurred as recently as August, 2021. If City Council gives direction to continue toward adoption of a code of conduct and/or ethics policy, it will likely be recommended as a stand-alone document, separate from, yet referenced in the Rules of Procedure. |
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Attachments: | Glendale | ||
City of Maricopa | |||
Mesa | |||
Phoenix | |||
Scottsdale | |||
Tucson |