DRAFT AGENDA
All City Council Meetings are live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** Verbal public comments may be given through a virtual public comment platform or in-person If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. AGENDA |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT The Flagstaff City Council humbly acknowledges the ancestral homelands of this area’s Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | CITY MANAGER REPORT | ||||||||
6. | COVID-19 UPDATE | ||||||||
A. | COVID-19 Update | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
This presentation is for informational purposes only.
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7. | COUNCIL LIAISON REPORTS
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8. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Parks and Recreation Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring August 2022.
Make two appointments to terms expiring August 2024. |
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B. | Consideration of Appointments: Tourism Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring January 2024.
Make three appointments to terms expiring January 2025. |
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C. | Consideration of Appointments: Water Commission | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make three appointments to terms expiring December 2023.
Make three appointments to terms expiring December 2024. |
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9. | LIQUOR LICENSES PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Chad Earl Doyle "Chevron," 1785 S. Railroad Springs Blvd., Series 09 (liquor store - all spirituous liquor), Owner Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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10. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of Grant Application (acceptance, etc.): Buffalo Park - Nate Avery Trail Accessibility Enhancements through the Arizona State Parks Heritage Fund | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the application to Arizona State Parks Heritage Fund for grant funds in the amount of $100,000 with a city match and in-kind contribution of $135,453.
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B. | Consideration and Approval of Final Plat PZ-17-00175-05: Miramonte Birch & Verde, LLC requests Final Plat approval for Miramonte at Birch Avenue. The subdivision consists of 24 residential condominiums units, located at 304-316 E Birch Avenue. The condominium plat is on 0.53 acres in the T4N.1 (Transect) Zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends approving the Final Plat, and authorizing the Mayor to sign both the Plat and City/Subdivider Agreement when notified by staff that all documents are ready for recording.
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C. | Consideration and Approval of Agreement: Assignment of Development Agreement and Waiver which transfers the Development Agreement between the City and Flagstaff at 4th, LLC to Flagler Elkwood Partners LP. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Assignment of Development Agreement and Waiver.
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11. | ROUTINE ITEMS | ||||||||
A. | Consideration and Possible Action: Cancelation of the Regular Meeting of December 21, 2021 | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Cancel the Regular Meeting of December 21, 2021
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B. | Consideration and Approval of Contract: Professional Services Contract with Makers Architecture & Urban Design, LLP in the amount of $70,518.00. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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12. | PUBLIC HEARING ITEMS | ||||||||
A. | Public Hearing and Consideration and Adoption of Resolution No. 2021-58: Carbon Neutrality Major Regional Plan Amendment | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Hold Public Hearing
1) Read Resolution No. 2021-58 by title only 2) City Clerk reads Resolution No. 2021-58 by title only (if approved above) 3) Adopt Resolution No. 2021-58 |
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13. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2021-55: A resolution to adopt the Coconino County Multi-Jurisdictional Hazard Mitigation Plan | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2021-55 by title only
2) City Clerk reads Resolution No. 2021-55 by title only (if approved above) 3) Adopt Resolution No. 2021-55 |
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B. | Consideration and Adoption of Resolution No. 2021-57: A resolution to approve an Intergovernmental Agreement (IGA) between the City of Flagstaff and Maricopa County for the Police Training and Certification of Police Recruits at the Maricopa County Sheriff's Office Training Academy | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-57 by title only
2) City Clerk reads Resolution No. 2021-57 by title only (if approved above) 3) Adopt Resolution No. 2021-57 |
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C. | Consideration and Adoption of Resolution No. 2021-56: A resolution of the City Council of the City of Flagstaff, Arizona authorizing the execution of a Pre-Annexation Agreement between Robert Hoffa and Christine Newell and the City of Flagstaff related to the future annexation of approximately 0.18 acres of real property generally located at 221 South Dunnam Street (requiring future annexation as a condition for a connection to the city sewer system). | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-56 by title only
2) City Clerk reads Resolution No. 2021-56 by title only (if approved above) 3) Adopt Resolution No.2021-56 |
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D. | Consideration and Approval of Parking Demand Study: Request by Mountain Line to approve a Parking Demand Study for the new Downtown Connection Center subject to the issuance of a Conditional Use Permit. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve the Parking Demand Study as presented.
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E. | Consideration and Adoption of Ordinance No. 2021-23: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, Chapters 3-10 User Fees, to establish airport parking fees, and amending Title 8 Public Ways and Property, Chapter 8-06, Airport Rules and Regulations, Section 001-8-06-001-0006.3 to provide for enforcement of airport parking and exemptions from parking fees; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the December 7, 2021 Council Meeting:
1) Read Ordinance No. 2021-23 by title only for the first time 2) City Clerk reads Ordinance No. 2021-23 by title only (if approved above) At the December 21, 2021 Council Meeting: 3) Read Ordinance No. 2021-23 by title only for the final time 4) City Clerk reads Ordinance No. 2021-23 by title only (if approved above) 5) Adopt Ordinance No. 2021-23 |
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F. | Consideration and Possible Approval: Deviate from existing out of City Limits Water Policy and offer water service in exchange for acquiring easements, rather than purchase property rights for water line easements, for areas adjacent and surrounding Phases IV and V of the Switzer Canyon Water Transmission Main Project - OR - not deviate from policy, not offer water service, and move forward with purchase of property rights for water line easements. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Accept the Water Commission’s recommendation not to deviate from policy, not to offer water service in exchange for property rights, and to move forward with purchase of property rights for waterline easements outside City limits along the Switzer Canyon Water Main Transmission Project, Phase IV & V.
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14. | PUBLIC PARTICIPATION | |||||
15. | INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
COVID-19 Update | |||||
STAFF RECOMMENDED ACTION: | |||||
This presentation is for informational purposes only.
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EXECUTIVE SUMMARY: | |||||
City staff will present the updated COVID-19 dashboard data and an update on Navajo and Hopi Tribal Nations situation with COVID-19. | |||||
INFORMATION: | |||||
The COVID-19 dashboard includes information on new cases, hospitalization, COVID-related deaths, community transmission level, vaccination status and variants. The Navajo and Hopi Tribal Nations update will include information about the number of cases, any emergency orders, and related press releases. |
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Attachments: |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Parks and Recreation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring August 2022.
Make two appointments to terms expiring August 2024. |
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Executive Summary: | |||||
The Parks and Recreation Commission consists of seven (7) citizen members. The Parks and Recreation Commission makes recommendations to the Council regarding City parks and recreational programs, the annual budget and capital improvements for the Parks and Recreation Divisions. There are currently three available seats. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are seven applications on file for consideration by the Council, they are as follows:
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: By appointing a member at this time, the commission will be at full membership and able to continue to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and by City staff have occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Parks and Recreation Commission Authority |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Tourism Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring January 2024.
Make three appointments to terms expiring January 2025. |
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Executive Summary: | |||||
The mission of the Tourism Commission is to develop, promote, and maintain Flagstaff as a year-round visitor destination with professional visitor services that will benefit the community economically, environmentally, and socially. The Tourism Commission makes recommendations to the Council concerning expenditure of the tourism portion of the Bed, Board and Booze ("BBB") tax, a 2% local transaction privilege tax. The Tourism Commission consists of seven citizens serving three-year terms. There are currently four seats available. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are six applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Shimoni, Councilmember Aslan, Vice Mayor Daggett, and Councilmember Sweet |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint four Commissioners: By appointing four members at this time, the Tourism Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Tourism Commission Authority |
8.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Water Commission | |||||
STAFF RECOMMENDED ACTION: | |||||
Make three appointments to terms expiring December 2023.
Make three appointments to terms expiring December 2024. |
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Executive Summary: | |||||
The Water Commission consists of seven citizens and a representative from the Planning and Zoning Commission. It reviews extensions of the water and sewer collection systems, treatment and use of water furnished by the City, treatment and disposal of the City's sewage system effluent, and water/sewer rates. There are currently six seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are seven applications on file and they are as follows:
Council Appointment Assignment: Mayor Deasy, Vice Mayor Daggett, Councilmember Salas, Councilmember Sweet, Councilmember Aslan, Councilmember McCarthy, and Councilmember Shimoni |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint six Commissioners; by appointing a Commissioner at this time, the Water Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the vacancies posting on the City's website. | |||||
Attachments: | Water Commission Authority |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Chad Earl Doyle "Chevron," 1785 S. Railroad Springs Blvd., Series 09 (liquor store - all spirituous liquor), Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 licenses are a quota licenses and must be obtained through the person/location transfer of an existing license from another business. This license was purchased from THAT Flagstaff Butler Chevron, LLC by Doyle Custom Creations, LLC. Chevron is an existing business in Flagstaff. If approved, it will be the 37th active series 09 liquor license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Liquor licenses are a regulatory action and there are no Community Priorities that directly apply. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a owner transfer, consideration may be given to only the personal qualifications of the applicant. The deadline for issuing a recommendation on this application is January 4, 2022. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on November 16, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 09 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
10.A.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Application (acceptance, etc.): Buffalo Park - Nate Avery Trail Accessibility Enhancements through the Arizona State Parks Heritage Fund | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the application to Arizona State Parks Heritage Fund for grant funds in the amount of $100,000 with a city match and in-kind contribution of $135,453.
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Executive Summary: | |||||
This Staff Summary seeks approval of the grant application and approval upon award to Arizona State Parks Heritage Fund for the Buffalo Park - Nate Avery Trail Accessibility Enhancements. Parks and Multi-Modal Transportation are requesting grant funds in the amount of $100,000 to enhance accessibility for the Nate Avery Flagstaff Urban Trail System (FUTS) Trail in Buffalo Park. The intent is to make the trail and other features of the park more accessible so that a broader segment of the community including those with mobility limitations can more easily use the trail and access the natural area. The city match and contribution of $135,453 will be accomplished with funds from both Parks operating capital, FUTS capital, and in-kind services. | |||||
Financial Impact: | |||||
The expenditures on the city match and contribution have been accounted for in the Parks operating capital in the amount of $52,000, in FUTS capital in the amount of $25,877 and in-kind work through labor, equipment and materials estimated at $57,576. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Inclusive and Engaged Community through ensuring city facilities, services and programs are accessible for all residents and representative of Flagstaff's diverse community. Regional Plan Pedestrian Infrastructure and Goals Policy T.5.3 by identifying specific pedestrian mobility and accessibility challenges and develop a program to build and maintain necessary improvements |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
City Parks and Multi-Modal Transportation began discussing the concept of making the 2-mile loop trail known as the Nate Avery FUTS Trail at Buffalo Park accessible in 2019, with the idea of making the trail accessible to all users. After the completion of the accessible permanent restrooms at the park, the team began to discuss how we could bring this concept to an inclusive and equitable project with city funding as well as any grant opportunities. The Heritage Fund through Arizona State Parks is providing the grant opportunity should the City of Flagstaff be successful in this application. The application, if approved, would consist of resurfacing the Nate Avery FUTS Trail with the current aggregate mix that is suitable for wheeled devices such as wheelchairs. It would also repair existing drainage issues on the trail, provide signing and information to trail users regarding the accessible route, add accessible parking spaces and an accessible route to the entrance, expand the concrete entrance at the park to the existing accessible restrooms, modify the existing exercise stations along the trail loop for wheelchair access, and replace up to six (6) exercise stations to new accessible/universal design stations. |
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Key Considerations: | |||||
The Flagstaff community deserves to have the 215-acre Buffalo Park inclusive and accessible for all to enjoy. | |||||
Community Involvement: | |||||
The outdoor passive recreational space and natural area is one of our community's most iconic locations with over 380 visitors per day walking the Nate Avery FUTS Trail. | |||||
Expanded Options and Alternatives: | |||||
Inform. Presentations have been made to the Parks and Recreation Commission, the Commission on Inclusion and Adaptive Living, and the Pedestrian Advisory Committee. | |||||
Attachments: | Draft resolution | ||
Heritage Fund pre-application | |||
Heritage Fund grant application | |||
Vicinity and site maps | |||
Project area photos | |||
Project budget | |||
Letters of support |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat PZ-17-00175-05: Miramonte Birch & Verde, LLC requests Final Plat approval for Miramonte at Birch Avenue. The subdivision consists of 24 residential condominiums units, located at 304-316 E Birch Avenue. The condominium plat is on 0.53 acres in the T4N.1 (Transect) Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends approving the Final Plat, and authorizing the Mayor to sign both the Plat and City/Subdivider Agreement when notified by staff that all documents are ready for recording.
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Executive Summary: | |||||
Miramonte at Birch Avenue is a residential condominium subdivision development that consists of 24 dwelling units on 0.53 acres located at 304-316 E Birch Avenue. The project is a 3-story building in the T4 Neighborhood (T4N.1) Zone. City staff approved the Site Plan for the development (PZ-17-00175-02) on June 7, 2019. Civil plans were approved on April 13, 2020. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Regional Plan Policy LU.5.1. Encourage development patterns within the designated growth boundaries to sustain efficient infrastructure projects and maintenance. Policy LU.5.2. Promote infill development over peripheral expansion to conserve environmental resources, spur economic investments, and reduce the cost of providing infrastructure and services. Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region. Policy WR.4.3 Development requiring public utility services will be located with the Urban Growth Boundary. |
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Has There Been Previous Council Decision on This: | |||||
The City Council approved the Preliminary Plat for this subdivsion on September 7, 2021. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The project is a 3-story building in the T4 Neighborhood (T4N.1) Zone. City staff approved the site plan for the development (PZ-17-00175-02) on June 7, 2019. Civil plans were approved April 13, 2020. City approvals were based on conformance with all relevant City Development Standards. The project is being developed according to the standards for the T4 Neighborhood (T4N.1) Zone, the Apartment Building Type, and the Forecourt Private Frontage Type. There are 14 one-bedroom and 10 two-bedroom units in the building. |
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Key Considerations: | |||||
This application is for a condominium plat, which takes a multi-unit complex, such as the subject property, and creates the potential for individually owned units. The Final Plat delineates all the elements affiliated with the individual units. In this case, the units are defined as the airspace within each unit. The vertical boundaries start at the finish floor elevation (FFE) of each unit and extend to the ceiling of that unit. The horizontal boundaries start at the inside of the walls enclosing each unit. Each unit also has one or two decks associated with it, which are being platted as limited common elements. All parking spaces on the lot - including those inside the garage and on a surface lot to the north of the building - are being platted as limited common elements. All common areas in the building, including the spaces between walls and floor plates, the trash chute, stairwell, elevator, hallways, the drive aisle between parking spaces in the garage, the ADA space in the garage, and mechanical rooms, etc., are common elements. All areas outside of the building and the limited common elements are part of Tract A, which is a dedication to the HOA and as a private utility and drainage easement. |
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Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Prioriteis/Objectives and the Regional Plan goals and policies that it meets, such as providing new housing within the urban growth boundary. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the subject property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Final Plat review process. | |||||
Attachments: | Miramonte @ Birch Final Plat |
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Agreement: Assignment of Development Agreement and Waiver which transfers the Development Agreement between the City and Flagstaff at 4th, LLC to Flagler Elkwood Partners LP. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Assignment of Development Agreement and Waiver.
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Executive Summary: | |||||
Flagstaff at 4th, LLC wishes to transfer the rights and obligations of its development project to Flagler Elkwood Partners LP, a Delaware limited partnership. Flagstaff at 4th, LLC is asking the City to approve the assignment, transfer the obligations under the Development Agreement to Flagler Elkwood Partners LP, and release Flagstaff at 4th, LLC from any further obligations under the Development Agreement. The terms of the Development Agreement will not change and any development that occurs on the Property still must comply with the terms and conditions of the Development Agreement. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
None.
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
City Council may: 1. Approve the Assignment of Development Agreement and Waiver, transferring responsibility to Flagler Elkwood Partners LP. 2. Deny the Assignment of Development Agreement and Waiver. |
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Background and History: | |||||
Flagstaff at 4th, LLC wishes to transfer the rights to its development project to Flagler Elkwood Partners LP, a Delaware limited partnership. Under the terms of the Development Agreement between the City of Flagstaff and Flagstaff at 4th, LLC, the City must approve the assignment of the Development Agreement to a new party and the City’s approval cannot be unreasonably withheld. In addition, the assignment does not release Flagstaff at 4th, LLC from its obligations under the Development Agreement unless specifically agreed to by the City. Flagstaff at 4th, LLC is asking the City to approve the assignment, transfer the obligations under the Development Agreement to Flagler Elkwood Partners LP, and release Flagstaff at 4th, LLC from any further obligations under the Development Agreement. The terms of the Development Agreement will not change and any development that occurs on the Property must comply with the terms and conditions of the Development Agreement. The following information has been provided by Flagler Elkwood Partners LP for consideration by the City Council: There are two groups that will be behind our ownership of this project, including Wexford Developments and Wexford Real Estate Investors. Wexford Developments LP is the developer. Wexford Real Estate Investors is the LP equity partner. Here is a brief overview of each firm:
Wexford Developments
Wexford Developments is a real estate investment, development, and management company with over $500 million of assets under management, with offices in West Palm Beach, FL, New York, NY, and Calgary, Alberta, CA. Wexford has approximately 1,000,000 square feet under management, with a development pipeline exceeding 2.2 million square feet at a value of over $835 million.
Wexford Real Estate Investors
Wexford Real Estate Investors (“WREI”) was formerly the private market real estate investing arm of Wexford Capital LP (“WCLP”) and in 2020 was spun out of WCLP as a dedicated, standalone real estate platform. WREI sources, invests, and executes in value and growth driven real estate transactions using an opportunistic investment philosophy. WREI currently focuses its investments in sunbelt markets with an emphasis on residential rental and condominium investments, and has invested north of $650 million in equity since 2010 in real estate transactions with a total value north of $1.4 billion. For more information, visit https://www.wexfordrei.com
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Attachments: | Assignment and Waiver |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Possible Action: Cancelation of the Regular Meeting of December 21, 2021 | |||||
STAFF RECOMMENDED ACTION: | |||||
Cancel the Regular Meeting of December 21, 2021
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Executive Summary: | |||||
On November 23, 2021, a request was made for the Council to consider canceling the Regular Meeting of December 21, 2021 to allow for a break for the holiday. Should Council wish to cancel this meeting an official vote is needed. To note, there are a couple of items that were scheduled for consideration on December 21, 2021; a consent item to approve the purchase of the alternate response mobile unit vehicle as well as the 2nd reading and adoption of the Airport Parking Rates. There is minimal impact on both items should they be postponed to a Special Meeting on December 28, 2021. The Airport Parking Rates would be implemented one week later on January 28, 2022 as opposed to January 21, 2022. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
None | |||||
Previous Council Decision on This: | |||||
None | |||||
Attachments: |
11.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Professional Services Contract with Makers Architecture & Urban Design, LLP in the amount of $70,518.00. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Approval of the Professional Services Contract in the amount of $70,518.00 with Makers Architecture & Urban Design, LLP will allow the consultant to begin working on updates to the Zoning Code to implement the related provisions of the La Plaza Vieja Neighborhood Specific Plan. As part of the fiscal year 2021 - 2022 adopted budget, the City Council authorized approximately $258,566 for professional consultant services to assist staff with updates to the Zoning and Subdivision Code. The City's Purchasing Section issued a formal Request for Statements of Qualifications (RSOQ) solicitation for Zoning and Subdivision Code updates. The formal solicitation closed on August 18, 2021, and the City received five (5) total submissions. The scores each firm received from the evaluation committee are discussed below in the Background/History section. The Professional Services Contract in front of Council for approval today is with Makers Architecture & Urban Design, LLP. Because there are multiple intended projects under this single RSOQ, the top two scoring firms, Matrix Design Group, Inc. and Makers Architecture & Urban Design, LLP, were selected to move forward in the contracting process. The contract with Makers Architecture & Urban Design, LLP is the first contract of multiple separate contracts to be sent before the Council for approval under the same RSOQ. Due to the complexity and ongoing development of the scope of work for the second contract with Matrix Design Group, Inc., the highest-scoring firm, staff decided to present the Makers Architecture & Urban Design, LLC contract for La Plaza Vieja first. This method of separate contracts for approval at separate City Council meetings under the same solicitation will speed the process and efficiency of the La Plaza Vieja project. |
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Financial Impact: | |||||
As part of the fiscal year 2021-2022 adopted budget, the City Council authorized approximately $258,566 for professional consultant services to assist staff with updates to the Zoning and Subdivision Code. The Professional Services Contract, in the amount of $70,518.00, will utilize a portion of the allocated amount. It is anticipated that the remaining fiscal year 2021 - 2022 adopted budget allocation will be used for other professional service contracts to update the Zoning and Subdivision Code. When these contracts are prepared for the different code update projects, they will also be brought separately to City Council for consideration of award of the contract. | |||||
Policy Impact: | |||||
City Council Goal: Align Building Codes, Zoning Codes and Regional Plan
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Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
The Services Contract is for professional consultant services to assist staff with updating the Zoning and Subdivision Code to implement the Regional Plan’s and La Plaza Vieja Neighborhood Specific Plan’s goals, policies, and strategies. |
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Has There Been Previous Council Decision on This: | |||||
As part of the adoption of the fiscal year 2021 - 2022 budget, City Council approved approximately $258,566 to be used for professional consultant services to update the Zoning and Subdivision Code. In addition, on January 26, 2021, City Council provided direction to staff on the 2021 - 2022 Zoning and Subdivision Code Work Program (Attachment 2 - Work Program), which includes the order of priority for the zoning and subdivision code amendments. The Work Program includes a graphical summary of the staff's approach regarding these priorities. The purpose of the Professional Services Contract is to assist staff in implementing the La Plaza Vieja Neighborhood Specific Plan, which is letter F in the Work Program. For informational purposes, page 2 of the Work Program includes a summary of the status of the other zoning code amendments that have been identified by staff as priorities. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The La Plaza Vieja Neighborhood Specific Plan was adopted in October 2015. In addition to the goals and policies of the Regional Plan, the La Plaza Vieja Neighborhood Specific Plan includes goals, policies, and implementation strategies that are intended to implement that neighborhood's objectives and vision. Several of the Zoning Code-related items include neighborhood-specific provisions, including maximum lot sizes and building height, proportions, massing, stepped back upper floors, consistent front setbacks, primary entrances facing the street, front porches, landscaping, and facade characteristics that are consistent with the surrounding context. On July 7, 2021, the Purchasing section issued a formal RSOQ for Zoning and Subdivision Code updates (#2022-05). The solicitation notice was posted on the City's PlanetBids website and was published Sunday, July 11, 2021, and Sunday, July 18, 2021, in the Arizona Daily Sun, and closed on August 18, 2021. A total of five submissions were received. The evaluation committee evaluated and scored the statements of qualification, and the two top-scoring firms are being recommended to the City Council for an award of contracts, one now, and one in the upcoming months once a separate scope of work is finalized. The Services Contract currently recommended for the award by Council is with Makers Architecture & Urban Design, LLP. The following are the scores of each firm: 1. Matrix Design Group, Inc. 696 2. Makers Architecture & Urban Design, LLP 691 3. Houseal Lavigne Associates 671 4. Design Workshop 653 5. ZoneCo, LLC 517 The top two scoring firms, Matrix Design Group, Inc. and Makers Architecture & Urban Design, LLP, were selected to move forward in the contracting process. The contract with Makers Architecture & Urban Design, LLP is the first contract of multiple contracts to be sent before the Council for approval under the same RSOQ. Due to the ongoing development of the scope of work for the second contract with Matrix Design Group, Inc., staff decided to present the Makers Architecture & Urban Design, LLC contract for La Plaza Vieja first. This method of presenting two separate contracts for approval at separate City Council meetings under the same solicitation will speed the process and efficiency of the La Plaza Vieja project. |
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Key Considerations: | |||||
The RSOQ sought consultants with demonstrated expertise and experience in providing zoning update professional services to implement Flagstaff’s Regional Plan and Specific Plans. The solicitation provided that up to four consultants may be selected to assist the City’s staff on various projects pertaining to all aspects of the review, modification, and creation of provisions for the Zoning and Subdivision Code, related design guidelines, and other related City Codes. To manage the available funds, timelines, and staff and consultant resources, separate contracts will be negotiated for each project to update the Zoning and Subdivision Code. The Services Contract with Makers Architecture & Urban Design, LLP will assist with updates to the Zoning Code to implement the La Plaza Vieja Neighborhood Specific Plan. |
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Community Benefits and Considerations: | |||||
The costs associated with providing notification, facilities, etc., are anticipated to be paid for by City from the budgeted allocations for administering the Zoning and Subdivision Code Program. | |||||
Community Involvement: | |||||
Authorizing the award of the Professional Services Contract with Makers Architecture & Urban Design, LLP, will allow staff and the consultant to begin work on implementing the goals, policies, and implementation strategies of the La Plaza Vieja Neighborhood Specific Plan (adopted in 2015) related to the Zoning Code. The Zoning Code related modifications recommended in the goals, policies, and implementation strategies of the referenced plan are intended to preserve and enhance the character of the neighborhood. Therefore, one of the primary objectives of the adopted plan’s goals, policies, and implementation strategies is to establish provisions for new and existing developments that build upon the neighborhood's distinguished character and encourage the development of characteristically compatible structures. | |||||
Expanded Options and Alternatives: | |||||
Included in the scope of work for the Professional Services Contract, the consultant will arrange for public participation and community involvement as part of the Zoning Code amendment to implement the La Plaza Vieja Neighborhood Specific Plan. The City will provide notification, facilities, etc., as part of administering the Zoning and Subdivision Code Program. | |||||
Attachments: | Contract | ||
Zoning Code 2021-2022 Work Program |
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13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-55: A resolution to adopt the Coconino County Multi-Jurisdictional Hazard Mitigation Plan | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-55 by title only
2) City Clerk reads Resolution No. 2021-55 by title only (if approved above) 3) Adopt Resolution No. 2021-55 |
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Executive Summary: | |||||
City staff has been cooperating with Coconino County on updating the Coconino County Multi-Jurisdictional Hazard Mitigation Plan (CCMJHMP). The Federal Emergency Management Agency has approved the document per planning standards and now each jurisdiction under the plan must approve the plan to place it into effect. | |||||
Financial Impact: | |||||
The CCMJHMP creates no fiscal impact. | |||||
Policy Impact: | |||||
No policy impact | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs Regional Plan *Goal LU.7. Provide for public services and infrastructure |
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Has There Been Previous Council Decision on This: | |||||
The City Council adopted the original City of Flagstaff Hazard Mitigation Plan via resolution 2005-24 in March of 2005. In September of 2011, the revised multi-jurisdictional plan was adopted via resolution # 2011-37. In February of 2016 the revised Multi-jurisdictional plan was adopted via resolution 2016-07. | |||||
Options and Alternatives: | |||||
The Council can choose to:
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Background and History: | |||||
Purpose This Plan was prepared to guide hazard mitigation to better protect the people, property, community assets and land from the effects of hazards. This Plan demonstrates the communities’ and tribe’s commitment to reducing risks from hazards and serves as a tool to help decision makers direct mitigation activities and resources. This Plan was also developed to make the participating communities and tribe eligible for certain types of Federal disaster assistance and hazard mitigation grant funding. Background and Scope Each year in the United States, disasters take the lives of hundreds of people and injure thousands more. Nationwide, taxpayers pay billions of dollars annually to help communities, organizations, businesses, and individuals recover from disasters. These monies only partially reflect the true cost of disasters, because additional expenses to insurance companies and nongovernmental organizations are not reimbursed by tax dollars. Many disasters are predictable, and much of the damage caused by these events can be alleviated or even eliminated. Hazard mitigation is defined by FEMA as any sustained action taken to reduce or eliminate long-term risk to human life and property from a hazard event." The results of a three-year congressionally mandated independent study to assess future savings from mitigation activities provides evidence that mitigation activities are highly cost-effective. On average, each dollar spend on mitigation saves society an average of $4 in avoided future losses in addition to saving lives and preventing injuries (National Institute of Building Science Multi-Hazard Mitigation Council 2005). Examples of hazard mitigation measures include, but are not limited to the following:
This Plan was prepared pursuant to the requirements of the Disaster Mitigation Action of 2000 and the implementing regulations set forth in the Federal Register (hereafter, these requirements will be referred to collectively as the DMA2K). While the act emphasized the need for mitigation plans and more coordinated mitigation planning and implementation efforts, the regulations established the requirements that hazard mitigation plans must meet in order to be eligible for certain Federal disaster assistance and hazard mitigation funding un the Robert T. Stafford Disaster Relief and Emergency Act. Information in this Plan will be used to help guide and coordinate mitigation activities and decisions for future land use. Proactive mitigation planning will help reduce the cost of disaster response and recovery to the community and its property owners by protecting structures, reducing exposure and minimizing overall community impacts and disruption. The community has been affected by hazards in the past and is thus committed to reducing future disaster impacts and maintaining eligibility for Federal funding. This is a multi-jurisdictional plan that geographically covers the participating communities within the Coconino County boundaries. The following communities participated in the planning process:
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Attachments: | Res. 2021-55 | ||
Multijurisdictional Hazard Mitigation Plan |
13.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-57: A resolution to approve an Intergovernmental Agreement (IGA) between the City of Flagstaff and Maricopa County for the Police Training and Certification of Police Recruits at the Maricopa County Sheriff's Office Training Academy | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-57 by title only
2) City Clerk reads Resolution No. 2021-57 by title only (if approved above) 3) Adopt Resolution No. 2021-57 |
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Executive Summary: | |||||
The City of Flagstaff, acting through the Flagstaff Police Department desires to utilize the Maricopa County Sheriff's Office Training Academy to train future police recruits. This provides for a two-year contract during which the training services from Maricopa County will be used. | |||||
Financial Impact: | |||||
This agreement will cost the Flagstaff Police Department $750.00 per recruit sent to the academy, which is significantly less expensive than most other academies operating throughout the State. These fees are already budgeted through the Flagstaff Police Department travel and training account. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
High Performing Governance: Serve the public by providing high-quality internal and external customer service. High Performing Governance: Encourage public trust through transparency, accessibility, and use of the City's public participation policy. |
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Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
Approve or disapprove the Intergovernmental Agreement for the Flagstaff Police Department to send recruits to the Maricopa County Sheriff's Office Training Academy to become certified Police Officers in the State of Arizona. | |||||
Background and History: | |||||
A recruit Police Officer must attend an AZPOST (Arizona Police Officer Standard and Training) approved academy and receive a minimum of 663 hours of training before being certified to enforce laws in Arizona. The Maricopa Academy consist of 920 hours. There are currently 6 other police academies that the Flagstaff Police Department uses which have various start dates and run anywhere from 20 to 22 weeks in length. The addition of the Maricopa Academy would open at least 6 additional academy dates the Flagstaff Police Department could use to place recruits. This will allow recruits to start their training process at an earlier date and thus be able to serve our citizens in a much faster time frame. | |||||
Key Considerations: | |||||
By approving this Intergovernmental Agreement, the Flagstaff Police Department will be able to utilize an additional academy in order to train more recruits to become certified police officers to serve the community. | |||||
Community Involvement: | |||||
The Flagstaff Police Department provides law enforcement services throughout the City. Using this academy will allow the Police Department to sufficiently train new police officers to serve our community. | |||||
Expanded Options and Alternatives: | |||||
The Maricopa Training Academy is supporting this Intergovernmental Agreement. | |||||
Attachments: | Res. 2021-57 | ||
IGA |
13.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-56: A resolution of the City Council of the City of Flagstaff, Arizona authorizing the execution of a Pre-Annexation Agreement between Robert Hoffa and Christine Newell and the City of Flagstaff related to the future annexation of approximately 0.18 acres of real property generally located at 221 South Dunnam Street (requiring future annexation as a condition for a connection to the city sewer system). | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-56 by title only
2) City Clerk reads Resolution No. 2021-56 by title only (if approved above) 3) Adopt Resolution No.2021-56 |
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Executive Summary: | |||||
The applicants have requested city sewer service for a property located within a Coconino County island surrounded entirely by the city of Flagstaff. There is an existing single-family house with an aging septic tank that the applicants would like to decommission and replace with a city sewer connection. The Water Services Division requires a Pre-Annexation Agreement prior to providing city service outside of the city limits. | |||||
Financial Impact: | |||||
No financial impacts are anticipated. | |||||
Policy Impact: | |||||
State law allows cities to enter into pre-annexation agreements by resolution. The proposed Pre-Annexation Agreement governs the terms and conditions of the future annexation and zoning of the subject property. | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
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Has There Been Previous Council Decision on This: | |||||
None for this application. | |||||
Options and Alternatives: | |||||
The City Council may approve, deny, or modify the Pre-Annexation Agreement as necessary to ensure that the development meets the objectives of the Regional Land Use Plan and the City's development goals. | |||||
Background and History: | |||||
The applicants request an out-of-city sewer connection for the property at 221 South Dunnam Street. The subject site is part of a larger county island surrounded entirely by the City of Flagstaff. The applicant intends to abandon the existing septic system and connect to the 8-inch city sewer line located on City of Flagstaff property (APN 112-49-122A) directly to the west of the applicants' property. This request covers two adjacent parcels, both owned by the applicants Robert Hoffa and Christine Newell: the primary 0.17-acre parcel (APN 112-03-018) contains a single-family home with the existing septic system; the secondary 0.01-acre parcel (APN 112-49-122H) sits between the primary parcel and the sewer line on City of Flagstaff property. See the attached Concept Plan for more information. On October 21, 2021, the City's Water Commission reviewed and unanimously approved (4-0 vote in favor) a recommendation by City staff that this property be allowed to connect to the existing sewer main located on the City-owned parcel directly to the west of the Hoffa/Newell parcels. The Water Commission recommends city sewer service is contingent upon the approval of a Pre-Annexation Agreement and the applicants paying the standard capacity fee and sewer tap fee prior to connecting the to the city sewer system (these fees are currently $3,723 and $300.25, respectively but may be amended at any time). City water service is not requested at this time due to infrastructure limitations. |
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Key Considerations: | |||||
City policy is to require annexation before providing services. In this case, annexation in the future makes more sense than annexing right now because of infrastructure limitations. Thus, a Pre-Annexation Agreement is recommended. With the Pre-Annexation Agreement, the City agrees to provide sewer services to the property prior to the property's annexation into the City. When the City desires that the parcel should annex, the City will require the property owner to take such action as is necessary to annex the property. See the attached draft Pre-Annexation Agreement for more information. | |||||
Expanded Options and Alternatives: | |||||
None. A Pre-Annexation Agreement does not require public or neighborhood notification. | |||||
Attachments: | Presentation | ||
Res. 2021-56 | |||
Exhibit A - Legal Description | |||
Exhibit B Draft Pre-Annexation Agreement | |||
Location Map | |||
Concept Plan | |||
IDS Concept Plan Comments | |||
Letter to Water Commission | |||
Water Commission Meeting Minutes |
13.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Parking Demand Study: Request by Mountain Line to approve a Parking Demand Study for the new Downtown Connection Center subject to the issuance of a Conditional Use Permit. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the Parking Demand Study as presented.
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Executive Summary: | |||||
Section 10-50.80.060.C of the City of Flagstaff Zoning Code allows a property owner to submit a study or plan prepared in accordance with the established professional traffic and parking practices by a registrant licensed to practice in the State of Arizona to allow reduced parking for any development. The study or plan is required to document how any reductions are calculated and the assumptions utilized in the calculations. The Planning Director may approve a reduction equal to, or less than, 30 percent of the total parking spaces required by this Division. Any request greater than 30 percent requires the approval of the City Council. The applicant is requesting to meet the required on-site parking by managing demand with the use of bus passes for employees and to utilize existing paid public parking. ***A formal presentation will be included in the final packet*** |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Environmental Stewardship: Implement sustainable building practices, enhance waste diversion program, alternative energy programs and multi-modal transportation options. Livable Community: Provide amenities and activities that support a healthy lifestyle. Sustainable, Innovative Infrastructure: Provide effective management of and infrastructure for all modes of transportation. Regional Plan Goal T.7. Provide a high-quality, safe, convenient, accessible public transportation system, where feasible, to serve as an attractive alternative to single-occupant vehicles. Policy T.7.2 Provide public transit centers and options that are effectively distributed throughout the region to increase access to public transit. Policy T.7.3.Support a public transit system design that encourages frequent and convenient access points, for various transportation modes and providers, such as private bus and shuttle systems, park-and-ride lots for cars and bicycles, and well placed access to bus, railroad, and airline terminal facilities. |
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Previous Council Decision on This: | |||||
There has been no previous Council decision on the Parking Demand Study affiliated with the Mountain Line Downtown Connection Center. | |||||
Options and Alternatives: | |||||
1. The City Council may approve the Mountain Line DCC Parking Demand Study as written. 2. The City Council may approve the Mountian Line DCC Parking Demand Study with conditions. 3. The City Council may deny the Mountain Line DCC Parking Demand Study. |
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Background and History: | |||||
Section 10-40.30.040.B of the Flagstaff Zoning Code (Page 40.30-15), Allowed Uses, identifies “Passenger Transportation Facilities” as an allowed land use in the Commercial Service (CS) Zone subject to the approval of a Conditional Use Permit (CUP) by the Planning Commission. A Passenger Transportation Facility is defined as “facilities for public and commuter transportation including railroad or bus terminals, and service facilities for commercial motor vehicles used for commercial passenger transportation but excluding travel agencies or taxicabs.” The applicant, Mountain Line, has been using part of the existing site as a Passenger Transportation Facility since approximately 2008. At the time the use was established, a Conditional Use Permit was not required under the Land Development Code. In 2011, the City replaced the Land Development Code with the Flagstaff Zoning Code, which now requires a Conditional Use Permit for Passenger Transportation Facilities. The applicant is proposing to demolish an existing storage building, which includes the existing Mountain Line Comfort Station, and construct a new two-story 18,983 square foot structure intended to house Mountain Line staff, bus operator facilities, and patron amenities, as well as develop community civic space, and expand the existing bus plaza as part of a multi-phased development. The City has preserved areas for future parking and the potential for a future parking garage as the site develops over time. The applicant is proposing to redevelop the site in several phases. Phase 1 includes the new structure located at the intersection of Milton Road and Phoenix Avenue, associated site improvements, and public civic spaces adjacent to the building. During Phase 1, the existing parking and transit operations remain as they are currently. A temporary pedestrian way will be developed to connect the two areas as part of Phase 1. Phase 2, which is dependent on the completion of the Rio de Flag flood control project on this site, includes the expansion of the bus plaza and extension of the FUTS trail through this site. It is anticipated that the Rio de Flag work on-site will remove the existing pedestrian bridge that connects the site to Beaver Street. At the time Phase 2 is constructed, pedestrian access will have to be relocated if this bridge is removed. Phase 2 may likely occur within two separate steps by two different entities (Mountain Line and the City of Flagstaff). As the bus plaza area expands, a large portion of the existing parking area is removed. The City has worked with Mountain Line to maximize public parking on the remaining area along the north boundary of the parcel. In Phase 2 this will be done by constructing an interim surface parking lot that connects with the existing surface parking lot on Beaver St. Phase 2 also includes a larger expanded civic space that is intended to serve the larger neighborhood/community. Additionally, the City has worked with Mountain Line to protect the possibility of a future Phase 3, which includes the construction of a parking garage by the City of Flagstaff on the subject site to increase the availability of public parking in the downtown area. It is likely that the FUTS will have to be relocated on-site to accommodate a garage. |
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Key Considerations: | |||||
The Downtown Connection Center is a unique use which is not adequately covered by the parking standards found within the Zoning Code. There is no designated parking calculation for a passenger transportation facility. The closest use, office use, requires one parking space for every 300 square feet. That would result in a requirement of 63 parking spaces for this facility. However, given the unique nature of this development, applicants can submit a parking demand study to show why their use requires a specific amount of parking. Large portions of the proposed building are used by patrons and drivers of the Mountain Line buses. They are not in need of parking spaces to access all the resources of the Downtown Connection Center. The portion of the facility designed for these uses is eliminated from the parking requirements for the site. The parking demand study focuses on the portion of the building occupied by employees that need to travel to and from the site daily. The study removes all unoccupied areas of the building from the parking calculations including storage areas, hallways, and corridors. The study also applies travel demand management options provided to the employees who will occupy the building to use alternative modes of transportation. Utilizing these techniques reduces the total amount of parking required for the building to 15 spaces. The concept plan shows five new parking spaces proposed within the existing right-of-way for Phoenix Avenue extending onto the subject property. These five spaces are still preliminary as they may need to be replaced with a future turn lane to accommodate improvements as proposed to the Milton Road/Phoenix Avenue intersection. If that is the case, then all 15 required parking spaces will need to be provided within the existing parking areas located on-site and currently managed by Park Flag. A separate agreement between Mountain Line and the City of Flagstaff will need to be completed in order to allow the use of these spaces for the Downtown Connection Center. |
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Attachments: | Parking Demand Study | ||
Staff Conditional Use Report | |||
DCC Plans Part 1 | |||
DCC Plans part2 | |||
DCC Elevations |
13.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-23: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, Chapters 3-10 User Fees, to establish airport parking fees, and amending Title 8 Public Ways and Property, Chapter 8-06, Airport Rules and Regulations, Section 001-8-06-001-0006.3 to provide for enforcement of airport parking and exemptions from parking fees; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
At the December 7, 2021 Council Meeting:
1) Read Ordinance No. 2021-23 by title only for the first time 2) City Clerk reads Ordinance No. 2021-23 by title only (if approved above) At the December 21, 2021 Council Meeting: 3) Read Ordinance No. 2021-23 by title only for the final time 4) City Clerk reads Ordinance No. 2021-23 by title only (if approved above) 5) Adopt Ordinance No. 2021-23 |
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Executive Summary: | |||||
This Ordinance will establish paid parking rates for Flagstaff Pulliam Airport effective January 21, 2022, and a rate increase effective July 1, 2023. The proposed rates have been presented to multiple groups including the Chamber of Commerce, the Airport Commission and Tourism Commission. The parking rates will help generate revenue to recover the cost of parking construction and ongoing expenses for airport parking. | |||||
Financial Impact: | |||||
Currently, parking at the Airport is free, and the City is constructing additional public parking space to meet parking needs. Adoption of a paid parking program will help the Airport to operate as an enterprise fund within the city. The parking rates are expected to cover the cost of construction of the new parking lot, operational costs and eliminate reliance on the City's General Fund in the annual budget process. Enterprise Funds are used to account for operations that provide services to the general public for a fee. Enterprise funds are also required for any activity whose principal revenue sources meet any of the following criteria: 1) any activity that has issued debt backed solely by the fees and charges of the activity, 2) if the cost of providing services for an activity, including capital costs such as depreciation or debt service, must legally be recovered through fees and charges, or 3) it is the policy of the City to establish activity fees or charges to recover the cost of providing services, including capital costs. |
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Policy Impact: | |||||
This Ordinance will provide fiscal stability, and help control illegal use (e.g. personal storage of vehicles not related to airport travel). | |||||
Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performing Governance
Carbon Neutrality Plan
Enhance the organization's fiscal stability and increase efficiency and effectiveness. Sustainable Innovative Infrastructure
Provide effective infrastructure for all modes of transportation Regional Plan Goal T.3.4 Actively manage parking, including cost and supply to support land use, transportation and economic development goals.
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Has There Been Previous Council Decision on This: | |||||
December 10, 2019 Work Session: Staff provided an update on the temporary parking lot solutions and plans for developing additional airport parking including a paid parking system. April 21, 2020 Council Meeting: Staff presented design concepts for the new airport parking lot and provided information on a paid parking system. March 16, 2021 Council Meeting: Council awarded a contract for the construction of a new airport parking lot. November 23, 2021 Work Session: Discussion on the proposed airport parking rates. |
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Options and Alternatives: | |||||
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Background and History: | |||||
The Flagstaff Pulliam Airport is a key component to the global marketplace, facilitating local, national, and international commerce as well as supporting our number one economic driver, tourism. Business activity is dependent upon the existence of efficient access to all transportation modes, one being local air service. A recent economic study, performed by Arizona Department of Transportation, identified that the Flagstaff Pulliam Airport generates $60 million annually for our economy. American Airlines and United Airlines both provide commercial service daily at our airport. American has routes to Phoenix and Dallas-Fort Worth and United provides a route to Denver. With the addition of United Airlines, our passenger enplanements grew by 72%. In 2020, during the height of the COVID pandemic, over 86,000 passengers continued flying out of Flagstaff Pulliam Airport with our highest enplanement year in 2019 reaching 123,957. This increased patron activity added to our need to increase parking capacity by constructing a second parking lot that will be complete in 2022. Important to mention that long before we added more passengers to our footprint, we had several other factors that created parking issues for our patrons. We had several people parking at our airport that did not have airport business but merely were meeting at the airport, parking, and driving to their other destination. We also had some residents actually parking other vehicles in our lots as though it were a storage unit. In order for us to remove people that have no airport business from our lots, as well as serve our increased patron enplanement traffic, we recommend a paid parking program for both our existing lot and the new lot that is almost complete. A paid parking model will help offer more spots to our flying public as well as create a long term revenue source for the airport to recover the cost of construction, provide for ongoing operational and maintenance and help the Airport become self-sustaining as an enterprise fund. Our new parking lot will add 413 parking spaces to the total inventory, a bus turnout, wider sidewalks leading to the terminal, bicycle lanes, and we are including artwork and internal walk paths. The existing lot has 385 parking spaces and will need upgrades that will begin next summer. These upgrades will include a pavement seal coat, curb improvements, fencing, and paint striping. The City of Flagstaff Management Services Division has prepared a financial plan including a rate analysis for the Flagstaff Pulliam Airport Parking Plan. The proposed rates are to ensure our Airport Fund has sufficient revenues to meet operational and capital obligations. It is our desire to establish service charges and rates that fully fund operations, maintenance, and capital for present and future airport funds. The airport paid parking system will be different from our downtown ParkFlag's system in that airport users do not typically park by the hour. We will use a gate arm system that will include possible other elements within the airport terminal with a kiosk and even an ability to pay from your phone. These elements will be further discussed with our parking vendor. We have researched and found that we should not use a kiosk solely model like ParkFlag. Staff proposes a gated system will also help with security of the parked vehicles and much more. Even though the airport system will be different than downtown's, our intent is to have the program managed by the same team within ParkFlag. Costs for staff and additional needs have been put into the attached financial plan. We anticipate that there will be efficiencies in using the same staff to manage the two programs, and we will have the parking experts monitoring all areas. Prior to 2019, parking at the airport was always a negative situation during the key holiday travel periods. When the increase in passenger usage began in 2019 this impact became year around. This year we have seen a return of 95% of the 2019 passenger counts. We fully expect to see continued growth which will increase demand and a paid parking system will be a key solution to making sure our flying public has a good experience. In 2022, we plan to monitor usage of both lots. This will allow us to continually look at options in the future to encourage alternative methods of travel to the airport that don't require always parking. |
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Expanded Options and Alternatives: | |||||
Staff posted a Notice of Proposed New Rates or Fees Related to Airport Parking on October 22, 2021 which provided a detailed analysis of the proposed airport parking rates. This notice provided the dates proposed for the Council consideration of airport parking rates and the Management Services phone number. We also posted this notice on the City of Flagstaff Facebook page. The public is welcome to attend the Council meeting and speak on the subject. Airport staff presented a discussion on airport parking rates to the Airport Commission on October 17, 2021, to the Flagstaff Chamber of Commerce on November 14, 2021, and to the Tourism Commission on November 23, 2021. |
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Attachments: | Ord. 2021-23 | ||
Financial Plan and Rate Analysis |
13.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Consideration and Possible Approval: Deviate from existing out of City Limits Water Policy and offer water service in exchange for acquiring easements, rather than purchase property rights for water line easements, for areas adjacent and surrounding Phases IV and V of the Switzer Canyon Water Transmission Main Project - OR - not deviate from policy, not offer water service, and move forward with purchase of property rights for water line easements. | |||||
STAFF RECOMMENDED ACTION: | |||||
Accept the Water Commission’s recommendation not to deviate from policy, not to offer water service in exchange for property rights, and to move forward with purchase of property rights for waterline easements outside City limits along the Switzer Canyon Water Main Transmission Project, Phase IV & V.
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EXECUTIVE SUMMARY: | |||||
Previous Council directed staff to explore the option of offering water service to parcels located outside the City limits and Urban Growth Boundary adjacent to phases IV and V of the Switzer Canyon Water Transmission Main project, possibly in exchange for property rights for waterline easements. On November 18, 2021, seeking clarification of the Water Commission’s previous recommendation, staff brought this issue to the Water Commission, resulting in a revised recommendation not to deviate from existing Water Policy and purchase property rights for easements (see attached). | |||||
INFORMATION: | |||||
The Switzer Canyon Water Transmission Main Project replaces a 1950’s transmission main with two new transmission mains. Starting in 2012 the City has completed three of five planned phases starting at the intersection of Switzer Canyon Road and Route 66 and heading North until the intersection of Fir Avenue and San Francisco Street. Phase IV and V will install the line up San Francisco Street, generally following the existing 16" water line across private property located in Coconino County and ending at City reservoirs two miles away. On August 27, 2019, during an agenda item authorizing real property acquisitions for Phase IV and V, Council gave direction to staff to explore the option of offering water service in the areas outside the City Limits, possibly in exchange for property rights for waterline easements. On November 19, 2020, staff brought the issue to the Water Commission, which made a recommendation to allow limited water service outside City limits to properties adjacent to the project under the following limited conditions:
Phase IV is estimated at $1.7 million dollars, which includes design, property acquisition and construction. Account number 202-08-370-3428-0-4466. The City obtained appraisals with the cost for permanent and temporary easement acquisition estimated at $48,000 and $94,000, respectively. |
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Attachments: | Presentation | ||
Water Policy Service Outside City Limits |