COMBINED SPECIAL MEETING/WORK SESSION AGENDA
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE RESUMED WITH LIMITED CAPACITY The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** WE ARE NO LONGER USING TELEPHONE COMMENTS All verbal public comments will be given through a virtual public comment platform If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. AGENDA |
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | Pledge of Allegiance and Mission Statement
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | Recognition: Flagstaff Olympic Athletes | ||||||||
5. | Appeal of the Denial by the Planning Commission of PZ-19-00204-03: Appeal of the denial of a Conditional Use Permit request from Miramonte Presidio LLC to establish a Planned Residential Development (PRD) on Tract M within the Presidio in the Pines master planned development. The PRD consists of 39 multi-family residential units on 2.77 acres located at 2940 S Woody Mountain Road within the Highway Commercial (HC) zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff does not have a recommended action, other than for Council to hear and decide the appeal.
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6. | Adjournment | ||||||||
WORK SESSION
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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3. | Review of Draft Agenda for the October 5, 2021 City Council Meeting Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk. |
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4. | Update and Review of Flagstaff's Draft 10-Year Housing Plan | |||||
DESIRED OUTCOME: | ||||||
Informational only.
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5. | Advancing Resilience in Flagstaff: Preliminary Discussion | |||||
STAFF RECOMMENDED ACTION: | ||||||
This is an informational update for discussion.
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6. | Public Participation | |||||
7. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests | |||||
8. | Adjournment | |||||
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5.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Appeal of the Denial by the Planning Commission of PZ-19-00204-03: Appeal of the denial of a Conditional Use Permit request from Miramonte Presidio LLC to establish a Planned Residential Development (PRD) on Tract M within the Presidio in the Pines master planned development. The PRD consists of 39 multi-family residential units on 2.77 acres located at 2940 S Woody Mountain Road within the Highway Commercial (HC) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff does not have a recommended action, other than for Council to hear and decide the appeal.
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EXECUTIVE SUMMARY: | |||||
Conditional Use Permit PZ-19-00204-03 was proposed to allow a Planned Residential Development consisting of 39 multi-family residential units on 2.77 acres located at 2490 S Woody Mountain Road within the Highway Commercial (HC) zone. Section 10-40.30.040.B of the Flagstaff Zoning Code (Page 40.30-15), Allowed Uses, identifies Planned Residential Development (PRD) as an allowed land use in the Highway Commercial (HC) zone subject to the approval of a Conditional Use Permit (CUP) by the Planning and Zoning Commission. In addition, Section 10-40.60.280 of the Flagstaff Zoning Code (Page 40.60-52), Planned Residential Development, lists additional requirements for the PRD related to building types and open space. Council's role is to review the information presented, hear from the applicant and the public, and make a decision on the CUP application in accordance with the findings. |
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INFORMATION: | |||||
I.Required FindingsThe City Council may approve the Conditional Use Permit only after making a finding that:A.Finding #1:The conditional use is consistent with the objectives of the Zoning Code and the purpose of the Zone in which the site is located.“The Highway Commercial (HC) zone applies to areas of the City appropriate for a full range of automobile-oriented services. The development of commercial uses in addition to residential uses is encouraged in the HC zone to provide diversity in housing choices; provided, that residential uses are located above or behind commercial buildings so that they are buffered from adjoining highway corridors. The provisions of this zone are also intended to provide for convenient, controlled access and parking, without increasing traffic burdens upon the adjacent streets and highways. This zone is designated primarily at the commercial corridors of the City, with the intention of making the City more attractive as a tourist destination while providing needed commercial activity.” The proposed Planned Residential Development land use is a permitted use in the Highway Commercial (HC) zone with the issuance of a Conditional Use Permit. The residential uses are not part of a mixed-use development (which would be permitted without a CUP) and are not located above or behind a commercial building on this site. The buildings are buffered from the adjacent highway and arterial road corridor through the integration of the site into the Presidio in the Pines development creating a buffer for the proposed residential development. Because access to the arterial corridor is limited for this site, the viability of the site being developed for commercial uses is limited. B.Finding #2That granting the conditional use will not be detrimental to the public health, safety, or welfare.If the proposed project is developed in accordance with City codes, standards, and requirements, the project should not be detrimental to the public health, safety, or welfare. C.Finding #3The characteristics of the conditional use as proposed, and as it may be conditioned, are reasonably compatible with the types of uses permitted in the surrounding area. The Conditional Use Permit shall be issued only when the Planning Commission finds that the Applicant has considered and adequately addressed the following to ensure that the proposed use will be compatible with the surrounding area (Flagstaff Zoning Code Section 10-20.40.050.E.3):
1.Access and Traffic; Pedestrian, Bicycle, and Vehicular CirculationAccess to the site is provided from Presidio Drive South. No traffic impact analysis was required for this development as the density falls within the range of the of the original development approvals for Presidio in the Pines which already mitigated its anticipated traffic impacts. Pedestrian walkways are provided from the sidewalk along Presidio Drive South to each of three proposed buildings as well as to the other features on site including parking and trash facilities.The project is required to provide 73 off-street parking spaces; 74 spaces are provided on the site plan. The project must also provide four (4) ADA accessible spaces and two (2) EV-ready spaces as part of the 74 total spaces. The project is providing 12 bicycle parking spaces, which at 16% of the required off-street parking spaces is greater than the 5% required by the Zoning Code. The bike racks are distributed evenly across the three buildings (four racks per building). 2.Adequacy of Site/Open Space/Resource ProvisionsThe development has a proposed density of 14.09 units per acre, which exceeds the minimum ten (10) dwelling units per acre required by the Zoning Code and falls under the maximum allowed density of 29 units per acre. As previously mentioned, this development is proposed to use the T4N.2 development standards through the Planned Residential Development option. Section 10-40.40.080.A of the Zoning Code (Page 40.40-25) indicates that the primary intent is to create new walkable urban neighborhoods that are in character with established neighborhoods through the integration of small footprint, medium density building types that are likely smaller than those found in other zones.Section 10-50.110.150 of the Zoning Code (Page 50.110-20) establishes specific development standards for Courtyard Apartments within a transect zone. These standards include setbacks that are reduced from the traditional zoning districts. This development proposal meets the criteria of the Courtyard Apartment standards. In accordance with Section 10-50.90.020.A of the Zoning Code (Page 50.90-2), the subject property is located within the established Resource Protection Overlay (RPO) zone. When Presidio in the Pines was initially entitled and platted, a Tree Resource Plan was submitted to and approved by the City. Specific resources were not identified for this site and a specific resource protection plan for this site was provided in conjunction with the site plan for this application. The development is required to preserve 30% of the resource trees; the approved resource protection plan shows the applicant will preserve 35.11% of the tree resources on site. 3.Noise, Light, Visual, and Other PollutantsIn accordance with Section 10-50.70.040.B of the Zoning Code (Page 50.70-4), this development is located within Lighting Zone 2. In accordance with Table 10-50.70.050.A of the Zoning Code (Page 50.70-6), the maximum total lumens within Zone 2 is 50,000 lumens per acre. Lighting compliance will be ensured during the building permit review process. A preliminary lighting plan has been provided and is attached to this report.It is not anticipated that the proposed development will generate noise, light, visual, or other pollutants. 4.Style and Siting of Structure(s) and Relationship to Surrounding NeighborhoodThe approved Site Plan (PZ-19-00204-01) for Tract M proposes 39 residential units distributed across three (3) 5,000 square foot, 3-story buildings. The project will be developed as a Planned Residential Development, which requires the applicant to apply Transect Zone, Building Type, and Private Frontage Type standards. The project will use T4N.2 Transect Zone, Courtyard Apartment Building Type, and Forecourt Private Frontage Type standards.The 39 units result in a density of 14.09 units per acre, which is within the permitted range of 10-22 units per acre for properties in the HC Zone with the Resource Protection Overlay. There are 13 units per building, which range from approximately 500 to 1,300 square feet:
The three proposed buildings are located on the northwestern half of the property with the parking areas located internal to the site. The Site Plan also identifies land shown in the Regional Plan for future ADOT right of way to allow on/off ramps at I-40 and Woody Mountain Road. No housing or parking is proposed to be in that area. The site is located at the southernmost entrance to the Presidio in the Pines master planned development. The site obtains access through the Presidio development off Presidio Drive South. The surrounding neighborhood consists of attached and detached single-family residential units that are no more than 2-stories in height. 5.Landscaping and ScreeningThe site is proposed to be landscaped in accordance with the requirements of the Zoning Code. Fencing already exists at the back of the adjacent single-family residential units. Additional landscaping was requested at one of the neighborhood meetings. The applicant followed up with a revised landscape plan at the second neighborhood meeting. This additional landscaping should be included as a condition of approval as it was not considered during the site plan review process.6.Impact on Public UtilitiesThe proposed development has no additional impact to City utilities that was not previously accounted for in the master planning and development of Presidio in the Pines.7.Signage and Outdoor LightingNo signage is proposed for this use. Outdoor lighting will be reviewed through a separate permit in conjunction with the building permit application should this Conditional Use Permit be approved.8.Dedication and Development of StreetsNo dedication or development of public streets is required.9.Impacts on ResourcesThis site is not currently listed on any state or federal historic registry, nor does the site have any other historical significance. As previously mentioned, the site is located with the Resource Protection Overlay zone.Conditions of approval will only be imposed if they are necessary to ensure the intent and purpose of the Zoning Code are met; to ensure compatible and complementary development of the property; and to ensure the provision of appropriate off-site improvements will be fulfilled. |
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Attachments: | Planning Commission Staff Report | ||
Draft CUP | |||
Draft P&Z Notice of Decision | |||
Prop 207 Waiver | |||
Site Plan Approval Letter | |||
Site Plan Conditions of Approval | |||
Public Comments | |||
Public Comments.2 | |||
Application and Narrative | |||
Neighborhood Meeting Plan | |||
Public Participation Report | |||
Civil Site Plan | |||
Landscape Plan | |||
Building Elevations | |||
Floor Plans | |||
Preliminary Lighting Plan | |||
Letter from Applicant |
4.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Update and Review of Flagstaff's Draft 10-Year Housing Plan | |||||
DESIRED OUTCOME: | |||||
Informational only.
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EXECUTIVE SUMMARY: | |||||
There is a strong and growing movement among Flagstaff community members, housing advocates, and City Council to ensure all Flagstaff residents have access to affordable housing. On December 1, 2020, City Council declared a Housing Emergency in Flagstaff, committing to prioritizing affordable housing within City operations to create safe, decent, and affordable housing opportunities for all community members. Although the City has several Housing planning documents, when declaring the Housing Emergency, Flagstaff City Council directed staff to create a single, comprehensive community-facing document to summarize the City's immediate and long-term needs and strategies to improving housing affordability. The draft plan discusses how housing is interconnected to health, neighborhoods and equity, sustainability, zoning and land use, and to economic growth. The draft plan provides results regarding;
For the detailed list of policy initiatives and strategies refer to page 44 of the draft Plan. |
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INFORMATION: | |||||
Extensive and inclusive public participation has occurred through informal working group meetings, Housing Commission meetings, and the City of Flagstaff's Housing Survey. These interactions have resulted in the creation of Flagstaff's Draft 10-Year Housing Plan. Informal working groups convened on the topics of housing and health, neighborhood and equity, housing and sustainability, and zoning and land use. Informal working groups were composed of City staff, Housing Commissioners, and community experts. City Housing Section staff and the Economic Vitality Section worked together to discuss the connection between housing and economic growth. The working groups discussed how mutually connected housing is to all the above topics. The groups defined housing barriers and challenges for residents and created policies initiatives and strategies to address the Housing Emergency and advance housing opportunities for all. The 10-Year Housing Plan Survey collected data from Flagstaff residents on local living conditions, the cost of housing, and household goals. The survey was shared with Flagstaff businesses, multifamily developments, community members, and the service provider network known as the Continuum of Care. The City shared the survey via social media, Housing Authority program participant newsletters, Flagstaff’s Community Forum, and clients of emergency shelters and transitional housing. The survey was available online via Survey Monkey and in print at local libraries and with various service providers. Both English and Spanish surveys were available. 2,949 responses were collected. The draft 10-Year Housing Plan and the Community Forum Survey can be located on the City's webpage during the public comment period. Upcoming public participation opportunities are:
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Attachments: | Draft 10 Year Housing Plan | ||
Presentation |
5.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Advancing Resilience in Flagstaff: Preliminary Discussion | |||||
STAFF RECOMMENDED ACTION: | |||||
This is an informational update for discussion.
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EXECUTIVE SUMMARY: | |||||
The City of Flagstaff Sustainability Office has partnered with the NAU Climate Science and Solutions (CSS) Graduate Program to create a resource document on resilience for the City of Flagstaff. The CSS graduate class will draw from several foundational documents on adaptation, resilience, and the expected climate changes that will occur in Flagstaff. The final product will be a resource to support City of Flagstaff staff, City Council, and the community. The students will complement their research with community conversations through the following forums:
The class will present the completed resource document to the City Council during the November 30th City Council work session. |
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INFORMATION: | |||||
Connection to the Regional Plan: Regional Plan: Goal E&C.2 Reduce Greenhouse gas emissions. Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation efforts. Goal E&C.4. Integrate the best available science into all policies governing the use and conservation of Flagstaff’s natural resources. |
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Attachments: | Powerpoint presentation: Advancing Resilience |