WORK SESSION AGENDA
A M E N D E D
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE RESUMED WITH LIMITED CAPACITY The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** WE ARE NO LONGER USING TELEPHONE COMMENTS All verbal public comments will be given through a virtual public comment platform If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. AGENDA |
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
|
||||||||
2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
|
||||||||
3. | ROLL CALL
|
||||||||
4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
||||||||
5. | Review of Draft Agenda for the November 2, 2021 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
|
||||||||
6. | Proclamation: International Dark Sky City Month | ||||||||
7. | Public Works - Snow Operations Presentation and Discussion | ||||||||
DESIRED OUTCOME: | |||||||||
Discussion of the upcoming winter season preparations and parking restrictions. -Informational Item
- Public Works Streets Section snow operations
- Parks Section snow operations - Separated bike lane pilot program snow operations - Parking and community impacts |
|||||||||
8. | Discussion Regarding Possible Revisions to City Council Rules of Procedure and Consideration of Un-Suspension of the Rules | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Discussion and possible direction
|
|||||||||
9. | Overview of the High Occupancy Housing Specific Plan and Related Implementation Programs and Amendments | |||||
DESIRED OUTCOME: | ||||||
Provide a presentation to the City Council on the High Occupancy Housing Specific Plan (HOH Plan) and related City Code, programs, and policy amendments, and to allow for the City Council and the public to ask questions, have a discussion, offer comments, and provide direction on future steps related to High Occupancy Housing.
|
||||||
10. | Flagstaff City Council Land Acknowledgement | |||||
Discussion
|
||||||
11. | Section 17 discussion with Lowell Observatory | |||||
For information only.
|
||||||
12. | Public Participation | |||||
13. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
|||||
14. | Adjournment | |||||
|
7.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Public Works - Snow Operations Presentation and Discussion | |||||
DESIRED OUTCOME: | |||||
Discussion of the upcoming winter season preparations and parking restrictions. -Informational Item
- Public Works Streets Section snow operations
- Parks Section snow operations - Separated bike lane pilot program snow operations - Parking and community impacts |
|||||
EXECUTIVE SUMMARY: | |||||
The City of Flagstaff historically receives approximately 100" of snow in a typical winter season. In the late fall, preparations of equipment and training of personnel begins for winter snow operations. The community has high expectations of transportation network and facilities clearing. The snow operations discussion will provide insights into the operations of Public Works and is educational for all residents and visitors of Flagstaff. | |||||
INFORMATION: | |||||
Attached Power Point Presentation | |||||
Attachments: | Snow Ops PPT |
8.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Discussion Regarding Possible Revisions to City Council Rules of Procedure and Consideration of Un-Suspension of the Rules | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion and possible direction
|
|||||
Executive Summary: | |||||
Council is currently operating under a suspension of Rule 5.01 of the City Council Rules of Procedure. This suspension was put in place on April 7, 2020 to allow flexibility in meeting agendas and times during COVID and while in a fully virtual setting. With Council moving to a hybrid model for meetings it may be time to consider un-suspending the rule to allow the normally set meeting times and meeting procedures to come into effect. During the suspension of the rules, staff and Council modified the order of the agenda to better accommodate the earlier start time. These modifications moved the more informational items to the beginning of the meeting (Council Liaison Reports, City Manager Report, etc.) with items that have more public interest and concern coming later in the agenda. To date, those modifications have been working well. Should Council desire to make changes to the Rules of Procedure with regard to meeting times and agenda format, staff will draft the requested changes and bring the amended Rules of Procedure for adoption at the November 2, 2021 meeting. The amendments will also include minor changes throughout to recognize the new hybrid format for meetings, Executive Session meeting times, and the order of business for agendas. At the November 2, 2021 meeting staff will also be recommending that Council un-suspend the rules to allow the new rules to come into effect. |
|||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance Inclusive & Engaged Community |
|||||
Previous Council Decision on This: | |||||
|
|||||
Attachments: | Current Rules of Procedure | ||
Presentation |
9.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Overview of the High Occupancy Housing Specific Plan and Related Implementation Programs and Amendments | |||||
DESIRED OUTCOME: | |||||
Provide a presentation to the City Council on the High Occupancy Housing Specific Plan (HOH Plan) and related City Code, programs, and policy amendments, and to allow for the City Council and the public to ask questions, have a discussion, offer comments, and provide direction on future steps related to High Occupancy Housing.
|
|||||
EXECUTIVE SUMMARY: | |||||
The HOH Plan (Link to the HOH Plan ) was adopted in February 2018. To implement the HOH Plan, the City Council has implemented City-NAU Neighborhood Liaison program, updated the policy on small parks, and amended that City Code on four separate occasions. The purpose of the work session is to provide the City Council with an overview of the HOH Plan and the related City Code, program, and policy amendments that have been adopted so far. | |||||
INFORMATION: | |||||
I. Work Session Objectives: For your reference, below is a summary of the staff presentation (attached) to the City Council’s comments and direction:
In February 2018, the City Council adopted the citywide HOH Plan, a specific plan to the Regional Plan, and related amendments to the Regional Plan. The HOH Plan was developed in response to the community’s dialogue about previously proposed high-intensity mid-rise developments near historic neighborhoods that primarily catered to college students. The HOH Plan is intended to provide direction in the form of goals and policies to accommodate a variety of housing options in areas of the city that can support infill, redevelopment, and mixed-use activities. The HOH Plan identified dozens of goals, policies, and strategies that could be implemented to address the unintended impacts of these buildings on neighborhood character, affordability, and transportation. Since the HOH Plan was adopted, several programs, policies, and City Code amendments have been adopted to implement the plan. These amendments include:
The presentaiton includes slides with the heading "Adjustments in Implementation". These are zoning requiements that went beyond what the adopted HOH plan recommended. |
|||||
Attachments: | High Occupancy Housing Informational Flyer | ||
High Occupancy Housing October 26 2021 Presentation | |||
1. Standards Included in the High Occupancy Housing Zoning Code Text Amendment |
10.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Flagstaff City Council Land Acknowledgement | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion
|
|||||
EXECUTIVE SUMMARY: | |||||
Consideration of City Council (Council) to utilize Land Acknowledgement as recommended and supported by the City of Flagstaff's Indigenous Commission (Commission). The Commission and staff liaison worked on the Land Acknowledgement starting with the July 2021 retreat through August and October regular meetings. The purpose of a Land Acknowledgement is to formally acknowledge and reflect on the attempted erasure of Indigenous peoples and the historic trauma caused by colonialism. This practice opens opportunities for a deeper understanding and convenes steps toward reconciliations and conciliation. A sincere consideration from a neutral perspective that includes all Indigenous peoples will help to further enhance meaningful collaboration with and for Indigenous community members, organizations, and Nations. |
|||||
INFORMATION: | |||||
If the City Council gives direction for final consideration, the Land Acknowledgement will be prepared for possible adoption at the next regular Council Meeting on November 2, 2021. | |||||
Attachments: | Land Acknowledgement |
11.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Section 17 discussion with Lowell Observatory | |||||
STAFF RECOMMENDED ACTION: | |||||
For information only.
|
|||||
EXECUTIVE SUMMARY: | |||||
Representatives from Lowell Observatory will discuss Section 17 and the draft bill that it intends to introduce. Lowell Observatory is requesting a letter of support from the Flagstaff City Council for this bill. | |||||
INFORMATION: | |||||
Lowell Observatory, a non-profit research and educational institution located in Flagstaff, owns a 640-acre parcel of land formally identified as "section 17, Township 21 north of range 7 east of the Gila and Salt River base and meridian in Coconino County, Arizona", hereby referred to as Section 17. Section 17 was deeded to Lowell Observatory in 1910 by the United States Congress with certain federal encumbrances related to the permitted use of the land. While Section 17 is owned by the Observatory, if the land is not used for observatory purposes, the land would revert to the federal government.
Several bills have been introduced in the United States Congress in recent years that seek to release reversionary and reserved interests on Section 17. During the February 4, 2020 Council meeting, the Flagstaff City Council approved a letter of support of S. 242 and H.R. 401, the "Lowell Observatory Conveyance Act" to support Lowell Observatory in its efforts to improve its capacity for science and outreach. On February 2, 2021, Lowell Observatory provided the Flagstaff City Council and the public with an overview of the history of Section 17 and discussed its intention for a potential draft bill. The Council requested that further discussion be had once the bill language had been drafted. A draft of the bill, as well as a letter from Lowell Observatory, are included as attachments in the agenda packet. During the October 26, 2021 Council Meeting, representatives from Lowell Observatory will discuss Section 17 and the draft bill that it intends to introduce. Lowell Observatory is requesting a letter of support from the Flagstaff City Council for this bill. |
|||||
Attachments: | Lowell Trustee's Letter re Section 17 bill | ||
Lowell - Draft Senate Bill |