ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE RESUMED WITH LIMITED CAPACITY The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) ***PUBLIC COMMENT*** WE ARE NO LONGER USING TELEPHONE COMMENTS All verbal public comments will be given through a virtual public comment platform If you want to provide a verbal comment during the Council Meeting, use the link below to join the virtual public comment room. VIRTUAL PUBLIC COMMENT WAITING ROOM Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented into the record as such. AGENDA |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of September 17, 2019, Planning Session of September 24, 2019, Regular Meeting of October 1, 2019, Regular Meeting of October 15, 2019, Regular Meeting of November 5, 2019, Regular Meeting of November 19, 2019, Regular Meeting of December 3, 2019, Work Session of December 5, 2019, Joint City/Chamber Work Session of December 9, 2019, Regular Meeting of December 17, 2019, Regular Meeting of January 7, 2020, Work Session of January 14, 2020, Budget Retreat of February 3, 2020, Regular Meeting of April 6, 2021, Regular Meeting of April 20, 2021, Budget Retreat of April 22, 2021, Special Meeting of April 24, 2021, Regular Meeting of May 4, 2021, Regular Meeting of May 18, 2021, Executive Session of May 25, 2021, Regular Meeting of June 1, 2021, Executive Session of June 8, 2021, Work Session of June 8, 2021, and Special Work Session of June 22, 2021. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Regular Meeting of September 17, 2019, Planning Session of September 24, 2019, Regular Meeting of October 1, 2019, Regular Meeting of October 15, 2019, Regular Meeting of November 5, 2019, Regular Meeting of November 19, 2019, Regular Meeting of December 3, 2019, Work Session of December 5, 2019, Joint City/Chamber Work Session of December 9, 2019, Regular Meeting of December 17, 2019, Regular Meeting of January 7, 2020, Work Session of January 14, 2020, Budget Retreat of February 3, 2020, Regular Meeting of April 6, 2021, Regular Meeting of April 20, 2021, Budget Retreat of April 22, 2021, Special Meeting of April 24, 2021, Regular Meeting of May 4, 2021, Regular Meeting of May 18, 2021, Executive Session of May 25, 2021, Regular Meeting of June 1, 2021, Executive Session of June 8, 2021, Work Session of June 8, 2021, and Special Work Session of June 22, 2021.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Hispanic Heritage Month | ||||||||
7. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
8. | COUNCIL LIAISON REPORTS | |||||
9. | COVID-19 UPDATES | |||||
A. | COVID-19 Update | |||||
10. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Library Board. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make two appointments to terms expiring November 2023.
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B. | Consideration of Appointments: Housing Commission | |||||
STAFF RECOMMENDED ACTION: | ||||||
Make one appointment to a Community Representative seat for a term expiring in September 2023.
Make one appointment to a Building and Real Estate Professional - Lender seat to a term expiring in September 2024 Make one appointment to a Low Income Housing Expert seam to a term expiring in September 2024 |
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11. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Jared Michael Repinski, "Lumberjack Pizza," 104 E. Route 66, Series 07 (beer and wine bar), Owner Transfer | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Adam Louis Harrington, "Harrington's Tap House," 2711 E. Lakin Drive, Series 07 (Beer and Wine Bar), New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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12. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Approve the Contract for Services with Chief Building Services, LLC for security services at City Libraries and City Hall; also approve the Contract for Services with Sedona Protective Services, LLC dba Southwest Protective Services for security services at City Parks locations. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Approval of Cooperative Purchasing Contract: Purchase of one (1) Commercial Front Load Refuse Truck and one (1) Residential Side Load Refuse Truck from Rush Truck Center Arizona through the Houston-Galveston Area Council (H-GAC) Cooperative Purchase Agreement, Contract No. HT06-20. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Approval of Contract: Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement for Phase 2 of the Flagstaff Pulliam Airport Long-Term Parking project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Final Plat PZ-17-00227-11 : Ponderosa Parkway LLC, requests Final Plat approval for Ponderosa Parkway Condominiums Unit 3—a 65-unit residential condominium subdivision at 1640 E. Ponderosa Parkway on 11.97 acres in the High Density Residential (HR) Zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
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E. | Consideration and Approval: Post-wildfire funding advocacy letter | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the post-wildfire funding advocacy letter
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13. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Ordinance No. 2021-19: An ordinance amending Chapter 5 of the City Code pertaining to the establishment of fees for fire department services outside the City Limits. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-19 by title only for the final time
2) City Clerk reads Ordinance No. 2021-19 by title only (if approved above) 3) Adopt Ordinance No. 2021-19 |
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B. | Consideration and Adoption of Ordinance No. 2021-20: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Parks, Recreation and Open Space Division in City Code. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-20 by title only for the final time
2) City Clerk reads Ordinance No. 2021-20 by title only (if approved above) 3) Adopt Ordinance No.2021-20 |
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C. | Consideration and Approval of Contract: Lone Tree Overpass Project - Award of First Amendment to the Design-Build Services Agreement to Ames Construction. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Preliminary Plat: Case No. PZ-17-00175-04 Miramonte Birch & Verde, LLC requests Preliminary Plat approval for Miramonte at Birch Avenue. The subdivision consists of 24 residential condominium units, located at 304-316 E Birch Avenue. The condominium plat is on 0.53 acres in the T4N.1 (Transect) Zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0, unanimously), approve the Preliminary Plat.
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14. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2021-42: A resolution approving two Binding Waivers of Enforcement relating to Assessor Parcel Numbers 101-35-002, 101-35-003, 101-35-004, and 105-10-481A located at the corner of Dale Avenue and Leroux Street and located at 3100 South Solitaires Canyon Drive. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-42 by title only
2) City Clerk reads Resolution No. 2021-42 by title only (if approved above) 3) Adopt Resolution No. 2021-42 |
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B. | City Council Review of Conditional Use Permit: A Conditional Use Permit request from Miramonte Presidio LLC to establish a Planned Residential Development (PRD) on Tract M within the Presidio in the Pines master planned development was denied by the Planning Commission on August 25, 2021 by a 3-2 vote. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff does not have a recommended action. If a majority of Council chooses to review the Conditional Use Permit, a public hearing will be noticed and the matter will be set before Council at a future date.
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15. | DISCUSSION ITEMS | |||||
A. | Discussion and Direction: American Rescue Plan Act Local Recovery Funding | |||||
B. | Consideration and Direction: Expenditure of less than $50,000 for wastewater testing for COVID-19 at public schools | |||||
16. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition seeking to "limit the on-street parking of all Recreational Vehicles (campers, boats, camping vehicles, trailers, etc.), and any other trailer, to 30 calendar days, with a possible appeal to the City for an additional 30-day extension, for a maximum limit of 60 days per calendar year." | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by the Commission on Diversity Awareness through Councilmember McCarthy to place on a future agenda a discussion about equitable restroom availability. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Council direction.
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17. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
18. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of September 17, 2019, Planning Session of September 24, 2019, Regular Meeting of October 1, 2019, Regular Meeting of October 15, 2019, Regular Meeting of November 5, 2019, Regular Meeting of November 19, 2019, Regular Meeting of December 3, 2019, Work Session of December 5, 2019, Joint City/Chamber Work Session of December 9, 2019, Regular Meeting of December 17, 2019, Regular Meeting of January 7, 2020, Work Session of January 14, 2020, Budget Retreat of February 3, 2020, Regular Meeting of April 6, 2021, Regular Meeting of April 20, 2021, Budget Retreat of April 22, 2021, Special Meeting of April 24, 2021, Regular Meeting of May 4, 2021, Regular Meeting of May 18, 2021, Executive Session of May 25, 2021, Regular Meeting of June 1, 2021, Executive Session of June 8, 2021, Work Session of June 8, 2021, and Special Work Session of June 22, 2021. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Regular Meeting of September 17, 2019, Planning Session of September 24, 2019, Regular Meeting of October 1, 2019, Regular Meeting of October 15, 2019, Regular Meeting of November 5, 2019, Regular Meeting of November 19, 2019, Regular Meeting of December 3, 2019, Work Session of December 5, 2019, Joint City/Chamber Work Session of December 9, 2019, Regular Meeting of December 17, 2019, Regular Meeting of January 7, 2020, Work Session of January 14, 2020, Budget Retreat of February 3, 2020, Regular Meeting of April 6, 2021, Regular Meeting of April 20, 2021, Budget Retreat of April 22, 2021, Special Meeting of April 24, 2021, Regular Meeting of May 4, 2021, Regular Meeting of May 18, 2021, Executive Session of May 25, 2021, Regular Meeting of June 1, 2021, Executive Session of June 8, 2021, Work Session of June 8, 2021, and Special Work Session of June 22, 2021.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 09.17.2019 CCRM | ||
09.24.2019 CCBR | |||
10.01.2019 CCRM | |||
10.15.2019 CCRM | |||
11.05.2019. CCRM | |||
11.19.2019 CCRM | |||
12.03.2019 CCRM | |||
12.05.2019 CCR | |||
12.09.2019 CCJWS | |||
12.17.2019 CCRM | |||
01.07.2020 CCRM | |||
01.14.2020 CCWS | |||
02.03.2020 CCBR | |||
04.06.2021 CCRM | |||
04.20.2021 CCRM | |||
04.22.2021 CCBR | |||
04.26.2021 CCSM | |||
05.04.2021 CCRM | |||
05.18.2021 CCRM | |||
05.25.2021 CCSMES | |||
06.01.2021 CCRM | |||
06.08.2021 CCSMES | |||
06.08.2021 CCWS | |||
06.22.2021 CCSWS |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report | ||
Budget Transmittal Letter | |||
Capital Project Map | |||
September 2021 Capital Report | |||
Sustainability Monthly Report |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
COVID-19 Update | |||||
STAFF RECOMMENDED ACTION: | |||||
This presentation is for informational purposes only. | |||||
EXECUTIVE SUMMARY: | |||||
City staff will present the updated COVID-19 dashboard data and an update on Navajo and Hopi Tribal Nations situation with COVID-19. | |||||
INFORMATION: | |||||
The COVID-19 dashboard includes information on new cases, hospitalization, COVID-related deaths, community transmission level, vaccination status and variants. The Navajo and Hopi Tribal Nations update will include information about the number of cases, any emergency orders, and related press releases. |
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Attachments: | Presentation |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Library Board. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring November 2023.
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Executive Summary: | |||||
The Flagstaff City-Coconino County Public Library Board consists of two County residents, four City residents, and one each non-voting member, or designee, of the City Council and the Board of Supervisors. The Library Board serves as a citizen's advisory board to the Library Director. There is currently one City resident vacancy and one expired seat. It is important to fill vacancies on boards and commissions quickly so as to allow them to continue meeting on a regular basis. There are eight applications on file for consideration by the Council as follows:
In an effort to reduce exposure to personal information the applicant roster and application will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Aslan and Councilmember McCarthy |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint two Board Members: By appointing two members at this time, the Library Board will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Library Board Authority |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Housing Commission | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a Community Representative seat for a term expiring in September 2023.
Make one appointment to a Building and Real Estate Professional - Lender seat to a term expiring in September 2024 Make one appointment to a Low Income Housing Expert seam to a term expiring in September 2024 |
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Executive Summary: | |||||
The Housing Commission consists of thirteen (13) voting members; twelve (12) members appointed by the City Council and one (1) representative from the Flagstaff Housing Authority Board of Commissioners. The Commission serves as an advisory board to City Council regarding housing policies, needs, and programs in Flagstaff. There are currently five seats available. We have received applications for three of the available seats. Staff has had difficulty recruiting for the Building and Real Estate Professional seats with a requirement of appointing at least one Builder and one Developer, as required by the ordinance. The authority for the commission requires that the members shall be appointed into one of three professional categories: Building and Real Estate Professionals (6 members requiring at least one builder, one developer, one realtor, one lender, and one residential multi-family/property management representative); Low Income Housing Experts (3 members); and Community Representatives (3 members). There is one (1) Low Income Housing Expert application, one (1) Building and Real Estate Professional - Lender application, and and five (5) Community Representatives applications on file for consideration by the Council. The applications are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Salas, Councilmember Aslan, and Councilmember McCarthy |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to boards and commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: By appointing members at this time, the Housing Commission will have 11 out of 13 seats filled, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Housing Commission Authority |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jared Michael Repinski, "Lumberjack Pizza," 104 E. Route 66, Series 07 (beer and wine bar), Owner Transfer | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A Series 07 license is a "quota" license available only through the Liquor License Lottery or for purchase on the open market. This Series 07 license was purchased from 104 E. Route 66, LLC by Flagstaff Pizza, LLC on July 2, 2021. Lumberjack Pizza is an existing business in Flagstaff and if approved, it will be one of the 24 active series 07 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for an owner transfer, consideration may be given to both the applicant's personal qualifications as well as the location. The deadline for issuing a recommendation on this application is September 10, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on August 17, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 07 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
11.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Adam Louis Harrington, "Harrington's Tap House," 2711 E. Lakin Drive, Series 07 (Beer and Wine Bar), New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A Series 07 license is a "quota" license available only through the Liquor License Lottery or for purchase on the open market. Harrington's Tap House obtained the Series 7 license through the lottery and is a new business in Flagstaff and plans to serve beer and wine. If approved, it will be the 25th active series 07 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new application, consideration may be given to both the applicant's personal qualifications as well as the location. The deadline for issuing a recommendation on this application is September 10, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on August 17, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 07 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Contract for Services with Chief Building Services, LLC for security services at City Libraries and City Hall; also approve the Contract for Services with Sedona Protective Services, LLC dba Southwest Protective Services for security services at City Parks locations. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
City Libraries, City Hall and City Parks have been contracting with security services independent of one another, based on lowest informal quotes per the Procurement Code Manual. City Libraries, City Facilities and City Parks have received budget appropriations for full-time security services at the Downtown and East Side Libraries, City Hall and City Parks. Because the overall anticipated annual spending on Citywide security services would likely exceed the formal procurement threshold, an Invitation for Bids (IFB) was posted to the public through PlanetBids. This was also done in order to establish more competitive pricing using a fair and transparent formal procurement process while combining all departmental needs for security guards into a single solicitation. The formal competitive IFB process for security and patrolling services needed for the City Libraries, City Hall and City Parks locations was issued, and the solicitation closed for bids on April 8, 2021. Six submissions were received in response to the Security Guard IFB. City Libraries staff and City Hall staff selected Chief Building Services, LLC, as their preferred and lowest cost provider of these security services. City Parks staff selected Sedona Protective Services, LLC, dba Southwest Protective Services ("Southwest Protective Services"). The deciding factor for City Parks staff was the need for nightly car patrols and overall cost. |
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Financial Impact: | |||||
The security services are budgeted for in each sections' ongoing operating funds each fiscal year in the amounts of:
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Policy Impact: | |||||
None.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe and healthy community and high performing governance by ensuring that City Libraries, City Hall and City Parks locations follow consistent standards, rules and regulations and land use practices as well as serving the public by providing high quality customer service through onsite security services as well as security and patrolling of park assets. Regional Plan Goal PF.2 Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. Civic facilities such as the City Libraries, City Hall, and City Parks public spaces and the associated amenities are managed in an efficient, effective, and safe manner by providing the proper security and patrolling services. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Procurement received a total of six bids in response to the formal IFB solicitation for Security Services. There were two contractors that provided the lowest responsive and responsible bids to service the City Libraries, City Hall, and City Parks locations. Those two contractors are Chief Building Services, LLC, for the City Libraries and City Hall onsite security services, and Southwest Protective Services, for City Parks locations for security and patrolling services. Combining the security needs of the City Libraries, City Hall and City Parks locations will likely exceed the $50,000 formal procurement threshold, at which point City Council approval is needed. Staff asks that City Council award both contracts to provide the security services as defined in the Scope of Work. For City Library facilities (Downtown and East Side) and City Hall, the onsite security services are used for various circumstances including security and crowd limits within public spaces during the pandemic and normal operating conditions. City Libraries and City Hall currently have special hours of operation which security has helped enforce by informing the public of these special hours of operation as well as acting to help ensure the public is following City Council directives as related to mask mandates, hours of operation, proper sanitation for, and limiting building access to, those individuals entering City of Flagstaff public facilities. City Parks locations currently do not have security services for patrols of public spaces owned and operated by the City of Flagstaff. |
|||||
Key Considerations: | |||||
|
|||||
Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
The benefit to the community in providing the security services at civic buildings and public spaces owned and operated by the City of Flagstaff not only increases the level of public service to these areas but also provides a safe environment for all to enjoy. | |||||
Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | Chief Building Contract | ||
Chief Building Bid Sheet | |||
Southwest Contract | |||
Southwest Bid Sheet |
12.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Cooperative Purchasing Contract: Purchase of one (1) Commercial Front Load Refuse Truck and one (1) Residential Side Load Refuse Truck from Rush Truck Center Arizona through the Houston-Galveston Area Council (H-GAC) Cooperative Purchase Agreement, Contract No. HT06-20. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
The Solid Waste Collection Program uses these trucks daily to collect commercial and residential refuse and recyclable materials. Consistent reliability of these vehicles ensure the Solid Waste Collection Program can provide services to the City of Flagstaff facilities, privately owned businesses and maintain our contractual obligations with Northern Arizona University, Flagstaff Unified School District and residents of the City of Flagstaff. The purchase of these trucks has been approved by the Fleet Management Committee; the trucks that are being replaced meet the City's Fleet Management replacement criteria. These new trucks will be replacing vehicles that are 12 years old. Additionally, the manufacturer of the chassis in the older trucks is no longer in operation which causes the parts to be extremely difficult and expensive to source, affecting the reliability of the trucks. The combined costs of maintenance for these two vehicles was $81,374 last year, and a combined lifetime maintenance cost of $785,216. The new trucks will have far superior emission standards and fuel efficiencies making them more environmentally beneficial. The Equipment warranty and services are supported locally in Flagstaff by Rush (Peterbilt) Truck Centers Arizona. | |||||
Financial Impact: | |||||
The Solid Waste Collection Program has $1,521,267.00 remaining budget capacity in the Fleet Capital line item for the replacement of collection trucks in FY 2019-20 in accounts 211-06-166-0641-0-4401, 211-06-166-0643-0-4401 and 211-06-166-0644-0-4401. The Section is planning on utilizing $632,780.40 of those funds for the purchase of two (2) vehicles. | |||||
Policy Impact: | |||||
None.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
High Performing Governance Serve the public by providing high quality customer service. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. These trucks are budgeted for Fiscal Year 2021-2022 and are replacement trucks for Solid Waste Collection Operations. The old trucks will be auctioned off or used for spare parts and the manufacturer of the chassis is no longer in business. | |||||
Options and Alternatives: | |||||
Option 1. Approve the Cooperative Purchase Contract (2022-30) with Rush Truck Center Arizona for the purchase of one (1) Commercial Side Load Refuse Truck and one (1) Residential Front Loader Refuse Truck. Option 2. The City conducts its own competitive bid process. Option 3. Attempt to acquire used parts and service resources (some parts for outdated equipment no longer available on the market) from independent vendors and internal resources to keep our aging equipment in service. |
|||||
Background and History: | |||||
The purchase of these proposed collection vehicles was approved in the Fiscal Year 2021-2022 equipment replacement budget and provide for the sustainable operation of Solid Waste Collection Program services. All of the trucks being considered for replacement meet the City's Fleet Management criteria for replacement for mileage/hours used and life to date costs. All proposed fleet purchases were approved by the Fleet Management Committee for replacement. Access to parts and diagnostic support has become more challenging for the equipment to be replaced and the Fleet Management Committee used the appropriate criteria such as life to date repair costs to score and approve these replacement requests. Solid Waste vehicles under consideration for Fiscal Year 2021-2022 were appropriately planned and budgeted. City Procurement has purchased Solid Waste vehicles through the Houston-Galveston Area Council Cooperative Purchasing Agreement in the past. Solid Waste is again choosing to utilize this cooperative purchasing agreement ensuring the City of Flagstaff a fiscally sound purchase. Purchasing staff reviewed the agency contract to confirm validity of terms and similar scoped equipment. The contract from the Houston-Galveston Area Council is fully validated to conform with City procurement rules. Purchasing staff worked with the vendor to develop the draft City of Flagstaff Cooperative Purchase Contract attached herein. |
|||||
Key Considerations: | |||||
A significant portion of the Solid Waste Section's fleet are Peterbilt chassis. The City of Flagstaff and Fleet Services have had a long working relationship with Rush (Peterbilt) Truck Centers here in Flagstaff and they will be able to provide warranty and post warranty repairs, if needed. Having additional local resources to support the Section is a direct connection to supporting Council's goal of providing "sustainable and equitable" services to our population. Fleet Services will also be authorized to perform warranty repair on these refuse bodies and be eligible for reimbursement. | |||||
Community Benefits and Considerations: | |||||
Increased costs of equipment acquisition have made intergovernmental cooperative purchase contracts a viable alternative to the formal bidding process when the desired equipment can be obtained. Volume pricing, expedited build times and delivery provide value to the purchaser. The City is utilizing a cooperative purchasing contract pursuant to Article 20 of the City of Flagstaff Procurement Manual. | |||||
Community Involvement: | |||||
Community benefits include continued consistent quality Commercial trash and recycle collection service at the lowest possible user fees. In addition, having modern, clean and efficient collection equipment with the most advanced emission control and fuel saving technology in our fleet portrays a positive image to the community we serve. | |||||
Expanded Options and Alternatives: | |||||
Solid Waste collection is a significant source of community interest in the importance of having the tools to perform the duties as obligated. Community stakeholders such as Northern Arizona University, Flagstaff Unified School District, the City's own infrastructure, and residents rely on the Solid Waste Collection Program to deliver safe and timely collection of trash and recyclables in the community. | |||||
Attachments: | COF contract 2022-30 | ||
Exhibit A1 | |||
Exhibit A2 | |||
Exhibit B - HGAC contract | |||
FEL Schematic | |||
FEL-1 | |||
FEL-3 | |||
FEL-4 | |||
FEL-5 | |||
FEL-6 | |||
FEL-7 | |||
FEL-2 | |||
ASL1 | |||
ASL2 | |||
ASL3 | |||
ASL4 | |||
ASL5 | |||
ASL6 | |||
ASL7 | |||
ASL8 |
12.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement for Phase 2 of the Flagstaff Pulliam Airport Long-Term Parking project. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
This project is to construct a long-term parking lot in a currently undeveloped parcel of land at the Flagstaff Pulliam Airport. The project was divided into two phases for construction. Phase one consisted of immediate infrastructure within the parking lot and pedestrian pathway to the terminal. Phase two consists of the landscaping, fencing, incorporation of key infrastructure needed for the beautification / art enhancements (final plans are currently in development with Beautification) and the addition of an Electric Vehicle (EV) parking lot adjacent to the terminal. The EV parking portion of this request will fulfill the City’s obligations to install infrastructure as required through the accepted grant with APS (managed through the City’s Climate & Energy Coordinator – Ramone Alatorre). |
|||||
Financial Impact: | |||||
Funding is available in the FY2021-2022 budget in the Airport Fund (account number: 221-07-222-0883-0-4433). The City's General Fund will provide a short-term loan through a revenue transfer. The airport will pay back the loan over the next two fiscal years with airport revenues. | |||||
Policy Impact: | |||||
Proper planning and program development results in good governance and efficient use of financial resources to improve the community transportation infrastructure and promote the health, welfare and safety of the residents of the City.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Transportation and other public infrastructure; Provide sustainable and equitable public facilities, and services; and Provide infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
PBB Priorities and Objectives Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Flagstaff Regional Plan Policy T.3.4. Actively manage parking, including cost and supply, to support land use, transportation, and economic development goals. Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in Northern Arizona. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. On April 21, 2020 staff presented design concepts of the parking lot for the Council to review and provide feedback. Staff was directed to continue with the design with a designated concept. Staff presented the Phase 1 GMP on March 16, 2021 and was approved to proceed into contract with the contractor. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The Flagstaff Airport has a free parking program with approximately 400 parking spaces in the existing terminal lot. This lot served the airport from 1993 to 2018, only exceeding capacity during holidays and summer peak months. In 2019, new air service to Denver and Dallas increased passenger counts by 78%. Year-to-date figures show enplanements are up 94%. The increase has resulted in a daily average of over 500 cars parking at the airport. Airport Staff was tasked by the City Council and City Manager’s office to come up with a plan to meet the current and future needs for our airport parking. When the City completed the Airport Master Plan in 2018, the plan identified a location for future parking expansion, and identified parking growth compared to passenger levels. The location, as well as the entire Airport Master Plan, was approved by the Federal Aviation Administration. The Plan identified 396 marked parking spaces, and a recommendation for long term parking needs to reach 962 public, employee, and rental car parking spaces. |
|||||
Key Considerations: | |||||
State procurement laws authorize the use of Alternative Project Delivery Methods ("APDM") in lieu of the traditional Design-Bid-Build method of project delivery. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work. Staff is proposing to deliver this project through the Construction Manager at Risk (CMAR) delivery method. The Construction Documents for the Contract are on file with the City Procurement Division and are available for inspection. |
|||||
Community Benefits and Considerations: | |||||
The City's General Fund is providing a short-term loan for this project. By providing this internal funding, the airport project will not incur interest expense or closing cost saving approximately $50,000 for the fund. Implementing a paid parking program for airport parking will be critical to the ongoing operations of the fund. Staff will be researching options and expect to bring this back to Council next fiscal year. This will include adoption of parking rates for both parking lots. |
|||||
Community Involvement: | |||||
High quality and thorough input from the Construction Manager at Risk will allow the delivery of this project in the most cost effective and efficient manner. This work is anticipated to be completed within one construction season. | |||||
Expanded Options and Alternatives: | |||||
This project was presented to the Airport Commission and received high degree of support from the members. This project was also vetted through the most recent Airport Master Plan. | |||||
Attachments: | Vicinity Map | ||
LT parking lot - Plan | |||
EV parking plans | |||
Civil EV parking - Plans | |||
Contingency Justification - GMP 2 | |||
CMAR Agreement GMP2 | |||
Agreement Exhibit B - GMP2 |
12.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat PZ-17-00227-11 : Ponderosa Parkway LLC, requests Final Plat approval for Ponderosa Parkway Condominiums Unit 3—a 65-unit residential condominium subdivision at 1640 E. Ponderosa Parkway on 11.97 acres in the High Density Residential (HR) Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
|
|||||
Executive Summary: | |||||
This is a request for Final Plat approval for a 65-unit residential condominium subdivision known as Ponderosa Parkway Condominiums Unit 3. The site is in the High Density Residential (HR) Zone and has a Resource Protection Overlay (RPO). Unit 3 consists of 65 residential units distributed across five buildings. It is the third phase of a larger three-phase condominium subdivision—Ponderosa Parkway Condominiums—consisting of 169 residential total units distributed across 13 three-story buildings (13 units per building). The overall project is providing a total of 16 attainable housing units per the Development Agreement. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
PBB Key Community Priorities/Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Flagstaff Regional Plan
|
|||||
Has There Been Previous Council Decision on This: | |||||
|
|||||
Options and Alternatives: | |||||
1. Approve the Final Plat with no conditions. 2. Approve the Final Plat with conditions. 3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
|||||
Background and History: | |||||
On May 28, 2019, the Inter-Division Staff approved a Site Plan for 169 new residential units distributed across 13 three-story buildings pending a successful Zoning Map Amendment from RR (Rural Residential) to HR (High Density Residential), which the City Council approved on September 3, 2019. Staff approved Civil Engineering Plans in June 2020; the applicant also has approved permits for on-site grading and retaining walls, and public improvements. Building permits have been issued for buildings 1 and 2 (Unit 1 Plat), and 3 and 4 (Unit 2 Plat). The City Council approved the Preliminary Plat for the entire development—Ponderosa Parkway Condominiums—on July 7, 2020. However, the applicant has opted to phase the development. The City Council approved the Ponderosa Parkway Condominiums Unit 1 Final Plat on November 3, 2020, and the Ponderosa Parkway Condominiums Unit 2 Final Plat on April 20, 2021. The focus of this Final Plat request is the third of three phases: Ponderosa Parkway Condominiums Unit 3, which consists of 65 residential units in five three-story buildings (13 units per building). Staff approved this Final Plat on August 6, 2021. The residential units range from studio to three-bedroom units and are approximately 500 to 1,300 square feet. The applicant has elected to construct the buildings to meet the Residential Sustainability Building Standards in Section 10-30.70.040 of the City of Flagstaff Zoning Code. This type of construction provided the applicant with up to a 25% density bonus (the HR Zone density range is 10-22 units per acre, but the maximum is 13 units per acre in a Suburban Activity Center designated in the Flagstaff Regional Plan). Thus, the applicant would be allowed to increase density from 156 to 195 units; the applicant elected to build 169 units total. The applicant has also committed to providing 16 “Attainable Housing Units” across the entire 169-unit development. These units will be disbursed throughout the development to the greatest extent feasible (with no exterior difference between the attainable and market-rate units). The units will be sold at or below 100% of the Area Median Income (“AMI”) affordability level. The project will make several improvements on the site and in the adjacent right of way in response to requirements identified by public systems analyses conducted at Site Plan. They include a new right-turn lane in the middle of the three driveways that will provide access to the site off Ponderosa Parkway, four (4) LID (Low Impact Development) basins to capture and meter out stormwater, and new 12-inch water and sewer lines along Ponderosa Parkway. |
|||||
Key Considerations: | |||||
Staff approval of the Site Plan in 2019 and the Civil Engineering Plans in 2020 signifies the project complies with Title 10: Zoning Code and Title 13: Engineering Design Standards and Specifications for New Infrastructure. Thus, the developer was permitted to apply for additional grading permits, which have since been approved. Building permits have been issued for buildings 1 and 2 (Unit 1 Plat), and 3 and 4 (Unit 2 Plat). However, the applicant has opted to create a condominium plat to separate ownership of each unit from ownership of the land beneath. In this case, ownership is of the airspace within each unit and the limited common elements (porches, decks) associated with each unit. Shared areas inside each building and the spaces between the floor plates and walls are considered “common elements.” Tract E” contains all areas outside the buildings and the limited common elements. It is dedicated as a common element to the owner association and as a public utility easement for service to the condominiums. It includes tree and slope resources, amenities, private access easements, and drainage and detention basins. Staff approval of the Final Plat on August 6, 2021, signifies the project complies with Title 11, General Plans and Subdivisions. |
|||||
Community Involvement: | |||||
The community benefits that this project brings are encapsulated in the Regional Plan goals that it meets, such as promoting economic development, providing a diversity of house types at a variety of price points, and integrating open space characteristics into development. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Preliminary Subdivision Plat review process. | |||||
Attachments: | Vicinity Map | ||
City Subdivider Agreement | |||
Final Plat | |||
Final Plat Application | |||
Presentation |
12.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval: Post-wildfire funding advocacy letter | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the post-wildfire funding advocacy letter
|
|||||
Executive Summary: | |||||
On June 18, 2021 Governor Ducey signed into law HB2001 appropriations; fire suppression. The bill makes funding available for wildfire initiatives, including post-fire hazard mitigation, but is limited to wildfires that occurred in fiscal year 2021. Post-wildfire flooding from the Museum Fire burn scar is therefore ineligible for funding. Staff have drafted a letter to Governor Ducey asking him to urge the legislature to expand the relevant statutes to allow funds from HB 2001 to be used for any post-wildfire impacts that are currently impacting a community. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
This item supports the key community priorities of livable community, environmental stewardship and safe and health community. | |||||
Previous Council Decision on This: | |||||
N/A | |||||
Attachments: | Letter |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-19: An ordinance amending Chapter 5 of the City Code pertaining to the establishment of fees for fire department services outside the City Limits. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2021-19 by title only for the final time
2) City Clerk reads Ordinance No. 2021-19 by title only (if approved above) 3) Adopt Ordinance No. 2021-19 |
|||||
Executive Summary: | |||||
Staff requests that City Council adopt clarifying language to improve the implementation of 5-01-001-0001 FIRE PROTECTION; COUNTY ISLANDS; AND OTHER SELECTED UNINCORPORATED PROPERTY. The ordinance provides clarity by specifying that the assessed value to be used for the purposes of determining fees is the same category of assessed value used by the City for determining taxes. Additionally, code language that had expired due to sunset provisions is removed. | |||||
Financial Impact: | |||||
The use of the Primary Net Assessed Value (Limited Cash Value) has the potential to lower City revenues 15%. An offsetting factor is the current assessed valuation is increasing by approximately 5% annually. | |||||
Policy Impact: | |||||
The ordinance will bring consistency to the determination of fees for service consistent with the manner the City determines taxes. The Primary Net Assessed Value (Limited Cash Value) will be used to compute fees vs. the Secondary Net Assessed Value (Full Cash Value). | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance -Enhance the organization's fiscal stability and increase efficiency and effectiveness Safe and Healthy Community-Provide public safety with the resources, staff, and training to respond to community needs Regional Plan Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. |
|||||
Has There Been Previous Council Decision on This: | |||||
Since 1986, the City Council has from time to time amended this code section. Most recently in November of 2018, The City Council affirmed the 18% surcharge and changed the City Code to also use the 18% when billing for responses to non-contracted parties. Additionally at that time, the City Council changed the use of the Consumer Product Index as an annual contract inflator to a flat 2% increase annually. | |||||
Options and Alternatives: | |||||
A. Approve the proposed ordinance and provide staff clarity on the use of assessed value. B. Leave Chapter 5 of the City Code and direct staff to continue to use the Full Cash Value assessed value. |
|||||
Background and History: | |||||
The City of Flagstaff has approximately 200 contracts with private property owners for Fire/Rescue/Emergency Medical Services to parcels outside the city limits. Additionally Two Fire Districts (Locket Ranch Fire District and Westwood Estates Fire District), contract for services via an intergovernmental agreement (IGA) for services. | |||||
Key Considerations: | |||||
For the purposes of calculating the fee, City practice has been to use the Secondary Net Assessed Value (sometimes referred to as the Full Cash Value) as provided by the Coconino County Assessor. Beginning in the 2015 tax year, changes in Arizona Tax Law were implemented due to the voter approved amendment to the state constitution known as Prop 117. This measure compelled Cities, Towns, and Fire Districts to use the Primary Net Assessed Value (sometimes referred to as the Limited Assessed Value.) In discussing the Lockett Ranch IGA with the City, it was pointed out that the methodology used by the City still used the Full Cash AV. In discussing this issue with the Finance Director Brandi Suda, she confirmed that the City had used the Full Cash AV but also converted to the Limited AV as required by Prop 117.
Staff believes the intent of the City Code is to apply a fee that is composed of applying the combined Primary and Secondary Tax rate to the same AV methodology used by the city and paid by (city residents) as applied to the protected contracting party and then add an 18% surcharge. |
|||||
Attachments: | Ord. 2021-19 |
13.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-20: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Parks, Recreation and Open Space Division in City Code. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2021-20 by title only for the final time
2) City Clerk reads Ordinance No. 2021-20 by title only (if approved above) 3) Adopt Ordinance No.2021-20 |
|||||
Executive Summary: | |||||
In accordance with City Charter Article IV Section 1(a), the Council, by ordinance not inconsistent with the City Charter, shall provide for the organization, conduct, and operation of the several offices and departments of the City as established by the Charter, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition. The City Manager's office has evaluated the organizational structure and has determined there is great benefit to having Parks, Recreation and Open Space be a separate division and part of the City's Leadership Team. This would move Parks, Recreation and Open Space from being a Public Works section to a division reporting to a Deputy City Manager. In addition to the creation of this division, City staff wanted to make City Council aware the Public Works Director, Andy Bertelsen, will become the interim Water Services Director effective September 6, 2021. Given Mr. Bertelsen's move to Water Services, Scott Overton will become the interim Public Works Director effective on the same date. |
|||||
Financial Impact: | |||||
There is budgetary impact when reclassifying the current Parks and Recreation Director from a Section Head to a Division Director. Funding will be discussed with the Budget Team. The interim Water Services Director funding will be covered within the existing Water Service Administration budget and the interim Public Works Director will be covered within the existing funding split for the position. |
|||||
Policy Impact: | |||||
This reorganization will impact the structure section of the Employee Advisory Committee policy 1-10-070 in the Employee Handbook of Regulations. If this ordinance is approved, the Employee Advisory Committee policy changes will be brought to City Council for consideration. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance: Enhance the organization's fiscal stability and increase efficiency and effectiveness |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2021-20 |
13.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Lone Tree Overpass Project - Award of First Amendment to the Design-Build Services Agreement to Ames Construction. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
On February 2, 2021, the City Council awarded the first design phase services agreement to Ames. Over the past five (5) months, the team has worked to complete preliminary design, including: traffic volumes and modeling, the Traffic Impact Analysis Report for the future ADOT Route 66 intersection, Rio de Flag coordination with US Army Corps of Engineers, rail relocation with BNSF Railway, and general roadway, structures, right of way, and drainage design with City staff. This First Amendment will provide for geotechnical analysis, utility potholing, property relocation services, and survey work. |
|||||
Financial Impact: | |||||
The Lone Tree Overpass Project (north of Butler Avenue) is currently budgeted in FY2021-2022 in the amount of $8,686,681 in the Transportation Fund, Account Number 047-05-112-3054-6. The Lone Tree Corridor Project (south of Butler Avenue) is currently budgeted in FY2021-2022 in the amount of $250,000 in the Transportation Fund, Account Number 048-05-118-3495-6. Both funds will be utilized to complete the attached Project scope from Route 66 to Sawmill Road. | |||||
Policy Impact: | |||||
None.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Safe and Healthy Community -
|
|||||
Has There Been Previous Council Decision on This: | |||||
A previous City Council reviewed options for the Lone Tree Overpass bond project and directed Staff to prepare ballot language for a $73M bond project to be funded through secondary property tax in the 2018 election, which was passed by the Flagstaff voters. On February 2, 2021, the City Council awarded the first design phase agreement to Ames. |
|||||
Options and Alternatives: | |||||
1. Approve the First Amendment to the Design-Build Services Agreement to Ames as presented; or 2. Reject the First Amendment to the Design-Build Services Agreement and direct Staff to re-negotiate the terms and fee structure with Ames. |
|||||
Background and History: | |||||
The Lone Tree Overpass has been a planned project for over a decade in the Flagstaff community. The Lone Tree Overpass Study, which evaluated conceptual design options for the bridge was completed in 2010. The goal of the Project is to provide better connectivity for the City's transportation network and provide a grade-separated crossing over the BNSF Railway corridor and the future Rio de Flag channel, which increases safety and convenience for multi-modal commuters. The Overpass also coordinates with the future planned improvements of the Lone Tree Corridor reconstruction which was studied in a report completed in 2006. The Lone Tree Corridor and Overpass serves to connect the southern area of town with the Route 66 corridor and provides an option that reduces congestion on other roadway corridors. A portion of the Lone Tree Corridor from Sawmill Road to Butler Avenue is included in this Overpass design. This section of the corridor was included at this time to provide a coordinated improvement north and south of the Butler Avenue Intersection. In November 2018, the voters were asked to approve a ballot measure to fund the Overpass (Proposition 420) and a separate ballot measure to fund the Corridor Improvements (Proposition 419). Both propositions passed. In the fall of 2020, Ames was selected by a six-member evaluation committee as the most qualified service provider for the Lone Tree Overpass Project ("Overpass" or "Project") pursuant to the evaluation and ranking process per A.R.S. sec. 34-603. On February 2, 2021, Council awarded the first design phase services agreement with Ames. Over the past five (5) months, the team has worked to complete preliminary design, including: traffic volumes and modeling, the Traffic Impact Analysis Report for the future ADOT Route 66 intersection, Rio de Flag coordination with US Army Corps of Engineers, rail relocation with BNSF Railway, and general roadway, structures, right of way, and drainage design with City Staff. |
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Key Considerations: | |||||
There are many important considerations to the full development of the Lone Tree Overpass Project that the Project team will be coordinating, including:
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Community Benefits and Considerations: | |||||
The Lone Tree Overpass Project is currently budgeted in FY2021-2022 in the amount of $8,686,681 in the Transportation Fund, Account Number 047-05-112-3054-6. The Lone Tree Corridor Project is currently budgeted in FY2021-2022 in the amount of $250,000 in the Transportation Fund, Account Number 048-05-118-3495-6. Both funds will be utilized to complete the attached project scope from Route 66 to Sawmill Road. In November 2018, the voters were asked to approve a ballot measure to fund the Overpass (Proposition 420) and a separate ballot measure to fund the Corridor Improvements (Proposition 419). Both propositions passed. |
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Community Involvement: | |||||
The Lone Tree Overpass will provide a new roadway corridor and bridge over the BNSF Railway and the future Rio de Flag Flood Control Project, providing connectivity between Butler Avenue and Route 66 in central Flagstaff. Multi-modal transportation and alternative intersection design will be included in this Project to enhance all modes of transportation. This Project will also be designed with consideration of goals from the City's Climate Action and Adaptation Plan and the Southside Neighborhood Plan. An Economic Impact Analysis will also be developed to evaluate impacts for changes in transit behavior which will help identify future needs or mitigation. | |||||
Expanded Options and Alternatives: | |||||
There was extensive public coordination with the development of both the Overpass concept study and the Corridor Study in the early 2000's. There was also outreach performed for Proposition 419 and 420. The First Amendment with Ames includes public participation meetings, neighborhood outreach, development of a website to provide information, Project renderings to improve understanding of the proposed Project elements, and general public coordination throughout the design and construction of the Project. | |||||
Attachments: | First Amendment Lone Tree Overpass | ||
Exhibit A Scope and Fee | |||
Vicinity Map | |||
Context Map |
13.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Preliminary Plat: Case No. PZ-17-00175-04 Miramonte Birch & Verde, LLC requests Preliminary Plat approval for Miramonte at Birch Avenue. The subdivision consists of 24 residential condominium units, located at 304-316 E Birch Avenue. The condominium plat is on 0.53 acres in the T4N.1 (Transect) Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (5-0, unanimously), approve the Preliminary Plat.
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Executive Summary: | |||||
Miramonte at Birch Avenue is a residential condominium subdivision development that consists of 24 dwelling units on 0.53 acres located at 304-316 E Birch Avenue. The project is a 3-story building in the T4 Neighborhood (T4N.1) Zone. City Staff approved the Site Plan for the development (PZ-17-00175-02) on June 7, 2019. Civil plans were approved on April 13, 2020. In considering the advancement of the proposed Preliminary Plat, action is needed by the City Council. |
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Financial Impact: | |||||
No financial impacts are anticipated with this Preliminary Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Regional Plan
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Has There Been Previous Council Decision on This: | |||||
There have been no previous council decisions on this item. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The project is a 3-story building in the T4 Neighborhood (T4N.1) Zone. City Staff approved the Site Plan for the development (PZ-17-00175-02) on June 7, 2019. Civil plans were approved on April 13, 2020. City approvals were based on conformance with all relevant City Development Standards. The project is being developed according to the standards for the T4 Neighborhood (T4N.1) Zone, the Apartment Building Type (10-50.110.170), and the Forecourt (10-50.120.080) Private Frontage. There are 14 one-bedroom and 10 two-bedroom residential units in building. |
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Key Considerations: | |||||
This application is for a condominium plat, which takes a multi-unit complex, such as the subject property, and creates the potential for individually owned units. The Preliminary Plat delineates all the elements affiliated with the individual units. In this case, the units are defined as the airspace within each unit. The vertical boundaries start at the finish floor elevation (FFE) of each unit and extend to the ceiling of that unit. The horizontal boundaries start at the inside of the walls enclosing each unit. Each unit also has one or two decks associated with it, which are being platted as limited common elements. All parking spaces on the lot – including those inside the garage and on a surface lot to the north of the building – are being platted as limited common elements. All common areas in the building, including the spaces between walls and floor plates, the trash chute, stairwell, elevator, hallways, the drive aisle between parking spaces in the garage, the ADA space in the garage, and the mechanical rooms, etc., are common elements. All areas outside of the building and the limited common elements are part of Tract A, which is dedicated to the HOA and as a private utility and drainage easement. |
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Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives and the Regional Plan goals and policies that it meets, such as providing new housing within the urban growth boundary. |
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Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the Subject Property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Preliminary Subdivision Plat review process. |
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Attachments: | P&Z Commission Staff Summary | ||
Application | |||
Preliminary Plat | |||
Vicinity Map | |||
Presentation |
14.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-42: A resolution approving two Binding Waivers of Enforcement relating to Assessor Parcel Numbers 101-35-002, 101-35-003, 101-35-004, and 105-10-481A located at the corner of Dale Avenue and Leroux Street and located at 3100 South Solitaires Canyon Drive. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-42 by title only
2) City Clerk reads Resolution No. 2021-42 by title only (if approved above) 3) Adopt Resolution No. 2021-42 |
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Executive Summary: | |||||
D&L Property LLC, Tony and Elyse Cullum, and Nacho Biz LLC are the owners of three parcels of land located at the corner of Dale Avenue and Leroux Street with APN 101-35-002, APN 101-35-003, and APN 101-35-004. Peter F. Knadler Family Living Trust is the owner of real property located at 3100 South Solitaires Canyon Drive with APN 105-10-481A. On November 17, 2020, the Flagstaff City Council adopted a land use law, Ordinance 2020-28, generally referred to as the High Occupancy Housing amendments, which made various amendments to the Flagstaff Zoning Code. Arizona Revised Statutes §12-1134 (“Prop 207”) allows a property owner to seek just compensation when a city adopts a land use law that reduces the property owner’s existing rights to use, divide, sell, or possess private real property and such action reduces the fair market value of the property. On June 14, 2021, the property owners listed above filed claims for just compensation under Prop 207, asserting that the amendments to the Flagstaff Zoning Code adopted by Ordinance 2020-28 reduced their rights to use their respective properties and thereby reduced the fair market value of the properties. D&L Property LLC, Tony and Elyse Cullum, and Nacho Biz LLC are seeking $525,000 in just compensation and the Knadler Trust is seeking $1,200,000 in just compensation for the alleged reduction in market value of the properties. In response to a claim for just compensation under Prop 207, a city may reach an agreement with the property owner on the demanded compensation, deny the demanded compensation and defend such denial in litigation, amend the land use law, repeal the land use law, or issue to the property owner a binding waiver of enforcement of the land use law on the owner’s specific parcels. If the City Council approves and adopts the attached resolution approving the two Binding Waivers of Enforcement for the properties identified above, these properties would not be subject to the High Occupancy Housing amendments adopted by Ordinance 2020-28. |
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Financial Impact: | |||||
Adoption of the resolution and approval of the Binding Waivers of Enforcement will moot the pending claims for just compensation. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Res. 2021-42 | ||
Ex. A D&L et al Binding Waiver of Enforcement | |||
Ex B. Knadler Binding Waiver of Enforcement | |||
Presentation | |||
HOH Ord. 2020-28 | |||
HOH Res. 2020-59 |
14.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
City Council Review of Conditional Use Permit: A Conditional Use Permit request from Miramonte Presidio LLC to establish a Planned Residential Development (PRD) on Tract M within the Presidio in the Pines master planned development was denied by the Planning Commission on August 25, 2021 by a 3-2 vote. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff does not have a recommended action. If a majority of Council chooses to review the Conditional Use Permit, a public hearing will be noticed and the matter will be set before Council at a future date.
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Executive Summary: | |||||
Conditional Use Permit PZ-19-00204-03 was proposed to allow a Planned Residential Development consisting of 39 multi-family residential units on 2.77 acres located at 2940 S Woody Mountain Road within the Highway Commercial (HC) zone. Pursuant to Section 10-20.80.030.G of the City of Flagstaff Zoning Code, within 10 days of the date of the Planning Commission's decision, any Councilmember may request of the City Manager that an action item to consider review of the decision be brought before the Council. Upon receipt of the request to consider review, the City Manager shall place the item on the next regular or special Council meeting agenda for consideration. If Council elects to review the decision by a majority vote of a quorum of the City Council, the Planning Commission's decision is stayed and such review will be treated as an appeal under this section and a hearing and decision must be rendered by City Council no later than 30 calendar days following the election to review. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Create a welcoming community through partnerships, strong neighborhoods, civic engagement, and resident participation. Support the development of attainable and accessible housing. Regional Plan Goal LU.4 Balance housing and employment land uses with the preservation and protection of our unique natural and cultural setting. |
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Previous Council Decision on This: | |||||
On May 18, 2004, the City Council approved Ordinance No. 2004-05 that rezoned approximately 91 acres of property from the Rural Residential (RR) Zone as follows: approximately 77 acres to the High Density Residential (HR) Zone, approximately 1 acre to the Single-Family Residential (R1) Zone (formerly known as Urban Residential (UR) Zone), and approximately 13 acres to the Highway Commercial (HC) Zone (formerly known as Urban Commercial (UC) Zone). On May 18, 2004, the City Council approved Resolution No. 2004-40 that entered the City into a Development Agreement that included the Presidio in the Pines Development Master Plan. A copy of the recorded Development, with included Development Master Plan, is on file and available for inspection with the Community Development Department. Subsequently, the Development Agreement has been amended four times by the City Council. The most recent amendment entitled the “Fourth Supplement to the Development Agreement” was approved December 2, 2020. This amendment changed the required land use of Tract M from Church or other Community Use to allow for additional residential development. This amendment consisted of three main points: 1) Tract M will be developed as for-sale, condominium, multi-family development as set forth in the approved Presidio in the Pines Tract M Site Plan, subject to the requirement for a Conditional Use Permit and other requirements of City Code; 2) Developer agrees to form a homeowners’ association (HOA) for the project; the Condominium Declarations will include a provision requiring any lease period to be a minimum of thirty (30) days; and 3) Developer agrees to designate a minimum of 10% of the total units to be sold at or below 100% of the Area Median Income (“AMI”). The Final Plat of Presidio in the Pines, which included Tract M, was approved by the City Council and was recorded on May 19, 2005. Development was anticipated to include 470 residential units, construction of the entire on-site private and public roadway system, construction of the required improvements to Woody Mountain Road, construction of the entire on-site public water and sewer systems, construction of the required off-site public water and sewer improvements, and construction of the entire stormwater detention system. |
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Options and Alternatives: | |||||
1. The City Council may elect to review the Planning Commissions denial of CUP-19-00204-03 Presidio Tract M Conditional Use Permit. 2. The City Council may elect not to review the Planning Commissions denial of CUP-19-00204-03 Presidio Tract M Conditional Use Permit. |
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Background and History: | |||||
City Council reviews the decision of the Planning Commission de novo and has the authority, after a hearing, to affirm, reverse, or modify conditions of the conditional use permit. Once Council decides to review a decision of the Planning Commission, any action on the associated development is suspended until the appeal is processed and a final decision is rendered, unless otherwise specified in the Zoning Code. | |||||
Attachments: |
15.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Discussion and Direction: American Rescue Plan Act Local Recovery Funding | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff is seeking Council discussion and direction for allocating the American Rescue Plan Act (ARPA) Local Recovery Funding (LRF) of $13,252,816.00 which the City of Flagstaff will receive. | |||||
EXECUTIVE SUMMARY: | |||||
The City of Flagstaff will receive $13,252,816 in federal funding from the American Rescue Plan Act for State and Local Recovery Funds. Until we receive final clarification from the US Treasury guidance, are reserving $4.5 million for potential revenue loss recovery and do not anticipate anything higher than that amount. Staff and Council will focus on allocations of the remaining $8,752,816 for programs, services, and activities that the City would like to support with these funds. Staff and the Budget Team have been reviewing the available uses for these funds and have developed a draft proposal for Council to consider and provide feedback and changes to the allocations. | |||||
INFORMATION: | |||||
The American Rescue Plan Act (ARPA) for State and Local Recovery Funds (SLFRF) provides a substantial infusion of resources to help turn the tide on the pandemic, address its economic fallout, and lay the foundation for a strong and equitable recovery. The American Rescue Plan Act for State and Local Fiscal Recovery Funds provides substantial flexibility for each government to meet local needs—including support for households, small businesses, impacted industries, essential workers, and the communities hardest hit by the crisis. These funds can also be used to make necessary investments in water, sewer, and broadband infrastructure. On May 10, 2021, the United States Treasury released an Interim Final Rule (IFR) related to the guidance for eligible use of ARPA funds. There was a 60-day comment period which closed July 16, 2021. After reviewing comments, the Treasury will issue a Final Rule which may differ slightly from the previous rule. The release of the Interim Final Rule gave the City of Flagstaff more guidance to what we can use the funds for within our city and community. The US Treasury is also releasing Frequently Asked Questions (FAQs) which provides further understanding of how cities can apply the Interim Final Rule. In addition, the US Treasury has created a Compliance and Reporting Guidance document which we are beginning to review. A team of Stacey Brechler-Knaggs, Grants and Contracts Manager; Sarah Langley, Management Analyst; Morgan Mullaney, Grants and Contracts Specialist; Glorice Thousand, Accountant; and Rick Tadder, Management Services Director; has been participating in several educational opportunities and have discussed the ARPA funding with the Budget Team. In April at the Council Budget Retreat, staff estimated $9M in revenue losses that may be able to be recovered with the ARPA funding. The combination of revenues exceeded budget and the guidance provided by the US Treasury required us to adjust those figures. We are still waiting on the Final Rule to determine if any of the ARPA funds will be available for revenue recovery. Currently, are reserving $4.5 million for potential revenue loss, leaving $8,752,816 to allocate to programs. The Budget Team has provided an initial draft proposal for utilizing the funding. We will be seeking Council direction for adjustments to the Budget Team's proposal. For information, guidance, and frequently asked questions on the American Rescue Plan Act for State and Local Recovery Fund please visit the US Treasury website: https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-funds |
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Attachments: | Presentation | ||
List of ARPA Local Funding Categories | |||
Proposed Funding |
15.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Direction: Expenditure of less than $50,000 for wastewater testing for COVID-19 at public schools | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion and Possible Direction | |||||
EXECUTIVE SUMMARY: | |||||
Below is a summary of the proposal provided by Mayor Deasy.
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INFORMATION: | |||||
Attached you will find a Proposal Summary and Budget Justification documents provided. | |||||
Attachments: | Proposal Summary | ||
Budget Justification |
16.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition seeking to "limit the on-street parking of all Recreational Vehicles (campers, boats, camping vehicles, trailers, etc.), and any other trailer, to 30 calendar days, with a possible appeal to the City for an additional 30-day extension, for a maximum limit of 60 days per calendar year." | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on August 10, 2021, requesting to "limit the on-street parking of all Recreational Vehicles (campers, boats, camping vehicles, trailers, etc.), and any other trailer, to 30 calendar days, with a possible appeal to the City for an additional 30-day extension, for a maximum limit of 60 days per calendar year." | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2021-07 |
16.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Future Agenda Item Request (F.A.I.R.): A request by the Commission on Diversity Awareness through Councilmember McCarthy to place on a future agenda a discussion about equitable restroom availability. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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Executive Summary: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember McCarthy has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. The request stems from a recommendation from the Commission on Diversity Awareness for the City of Flagstaff. The recommendation from the Commission on Diversity Awareness has been attached. |
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Financial Impact: | |||||
Policy Impact: | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Previous Council Decision on This: | |||||
Attachments: | CODA Equitable Restroom Recommendation to Council |