ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Pride Month | ||||||||
6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Airport Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring October 2021.
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7. | LIQUOR LICENSE PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Georgette Hernandez Quintero, "Alejandro's Mexican Food Flagstaff," 6 E. Aspen Avenue #120, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: H J Lewkowitz, "Chipotle Mexican Grill #3569," 4409 US Highway 89, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Ricardo Angulo, "VS Arcade and Grill," 409 S. San Francisco Street, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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D. | Consideration and Action on Liquor License Application: Andrea Dahlman Lewkowitz, "Cracker Barrel #297," 2560 E. Lucky Lane, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration of Appointments: Presiding Magistrate and On-Call Magistrate for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the appointments of Honorable Thomas Chotena as Presiding Magistrate and Honorable Paul Julien as On-Call Magistrate.
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B. | Consideration and Approval of Contract: Purchase of one (1) Bobcat Toolcat Utility Work Machine for Parks trails maintenance and snow operations in the amount of $58,070.72, from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Approval of Contract: Construction Manager at Risk Construction Services Contract to Rummel Construction, Inc., for Construction of the Sequence D-Phase I Excavation in the amount of $1,298,649.80. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Contract: Professional Engineering Design Services Contract for the Airport Drainage Plan Improvements in the amount of $388,519. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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E. |
Consideration and Approval of Final Plat TLC PC Land Investors LLC requests final plat approval for The Estates at Pine Canyon Pine Run located at 2080 E. Del Rae Dr., a single-family home subdivision on 17.5 acres in the R1 (Single Family Residential) Zone. |
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STAFF RECOMMENDED ACTION: | ||||||
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording
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F. | Consideration and Approval of Final Plat: Request from JP 325 LLC. for Parcel 1 at Juniper Point Final Plat (PZ-19-00122-03), a 38-unit single-family residential subdivision located at 2000 W. JW Powell Blvd. in the R1 (Single Family Residential) and RR (Rural Residential) zones. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
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G. | Consideration and Approval of Contract: Five (5)-year Master Services and Purchasing Agreement with Axon Enterprise, Inc. (formerly known as TASER International) for the Axon Officer Safety Plan, including, the Axon Flex body-worn cameras, Evidence.com License, and TASER 7 equipment in a five (5)-year total amount of $1,003,291.67. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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9. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Resolution No. 2021-26 and Ordinance No. 2021-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-21-00056 Zoning Code Text Amendment - 2021: Marijuana Uses;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Zoning Code provisions to accommodate medical and recreational marijuana and the associated land uses. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Adopt Resolution No. 2021-26
2) Read Ordinance No. 2021-13 by title only for the final time 3) City Clerk reads Ordinance No. 2021-13 by title only (if approved above) 4) Adopt Ordinance No. 2021-13 |
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B. | Consideration and Approval of Contract: Approve the Construction Contract with Jud Co., LLC in the amount of $820,375.50 for the Phoenix Avenue Bridge and Waterline Replacement Project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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10. | PUBLIC HEARING ITEMS | |||||
A. | Consideration and Adoption of Resolution No. 2021-32 and Ordinance No. 2021-16: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "PZ-21-00066 Updates to Zoning Code 2021 – Accessory Dwelling Unit and Accessory Structure Encroachments Requirements;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Accessory Dwelling Unit and Accessory Structure Encroachment Requirements. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the June 15, 2021, Council Meeting:
1) Read Resolution No. 2021-32 by title only 2) City Clerk reads Resolution No. 2021-32 by title only (if approved above) 3) Read Ordinance No. 2021-16 by title only for the first time 4) City Clerk reads Ordinance No. 2021-16 by title only (if approved above) At the July 6, 2021, Council Meeting: 5) Adopt Resolution No. 2021-32 6) Read Ordinance No. 2021-16 by title only for the final time 7) City Clerk reads Ordinance No. 2021-16 by title only (if approved above) 8) Adopt Ordinance No. 2021-16 |
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B. | Consideration and Adoption of Resolution No. 2021-33 and Ordinance No. 2021-17: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00123 Updates to Zoning Code 2019 – Neighborhood Community Commercial;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the Zoning Code to include a new zone called Neighborhood Community Commercial (NCC). | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the June 15, 2021 Council Meeting:
1) Read Resolution No. 2021-33 by title only 2) City Clerk reads Resolution No. 2021-33 by title only (if approved above) 3) Read Ordinance No. 2021-17 by title only for the first time 4) City Clerk reads Ordinance No. 2021-17 by title only (if approved above) At the July 6, 2021, Council Meeting: 5) Adopt Resolution No. 2021-33 6) Read Ordinance No. 2021-17 by title only for the final time 7) City Clerk reads Ordinance No. 2021-17 by title only (if approved above) 8) Adopt Ordinance No. 2021-17 |
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C. | Public Hearing: Fiscal Year 2021-2022 Budget and Property Tax Levy | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Open the public hearing
2) Receive citizen input 3) Close the public hearing 4) Convene Special Meeting |
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11. | SPECIAL MEETING | |||||
A. | Consideration and Adoption of Resolution No. 2021-28: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for the City of Flagstaff for Fiscal Year 2021-2022. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-28 by title only
2) City Clerk reads Resolution No. 2021-28 by title only (if approved above) 3) Adopt Resolution No. 2021-28 4) Reconvene Regular Meeting |
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12. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2021-14: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2022. (Primary and secondary property tax levies for FY 2021-2022) | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the June 15, 2021 Council Meeting:
1) Read Ordinance No. 2021-14 by title only for the first time 2) City Clerk reads Ordinance No. 2021-14 by title only (if approved above) At the July 6, 2021 Council Meeting: 3) Read Ordinance No. 2021-14 by title only for the final time 4) City Clerk reads Ordinance No. 2021-14 by title only (if approved above) 5) Adopt Ordinance No. 2021-14 |
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B. | Consideration and Adoption of Ordinance No. 2021-15: An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property for the Lone Tree Overpass Project; providing for delegation of authority, subsequent council approvals, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the June 15th, 2021 Council Meeting:
1) Read Ordinance No. 2021-15 by title only for the first time 2) City Clerk reads Ordinance No. 2021-15 by title only (if approved above) At the July 6th, 2021 Council Meeting: 3) Read Ordinance No. 2021-15 by title only for the final time 4) City Clerk reads Ordinance No. 2021-15 by title only (if approved above) 5) Adopt Ordinance No. 2021-15 |
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C. | Consideration and Adoption of Resolution No. 2021-31: Consideration of an Intergovernmental Agreement (IGA) between the City of Flagstaff and the Arizona Board of Regents, for and on behalf of, Northern Arizona University (NAU) to share resources, information, and proportional costs for continued operation of a Public Safety Radio System. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-31 by title only
2) City Clerk reads Resolution No. 2021-31 by title only (if approved above) 3) Adopt Resolution No. 2021-31 |
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D. | Consideration and Adoption of Resolution No. 2021-35: A resolution approving a Binding Waiver of Enforcement between the City of Flagstaff and Northgate Holdings, LLC related to properties owned by Northgate generally located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-35 by title only
2) City Clerk reads Resolution No. 2021-35 by title only (if approved above) 3) Adopt Resolution No. 2021-35 |
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E. | Consideration and Adoption of Resolution No. 2021-34: A resolution adopting the Flagstaff Carbon Neutrality Plan | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-34 by title only
2) City Clerk reads Resolution No. 2021-34 by title only (if approved above) 3) Adopt Resolution No. 2021-34 |
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F. | Consideration and Approval: Canceling of the August 17, 2021 Regular Meeting and the August 31, 2021 Work Session. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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13. | COUNCIL LIAISON REPORTS | |||||
14. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition regarding lack of safe and accessible bicycle and pedestrian infrastructure in Flagstaff | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about reviewing and possibly amending the 2021 Commemorative Flag schedule to designate flags for July and August. | |||||
C. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about the addition of a "Land Acknowledgement" in the City Council Rules of Procedure, to be read during the agenda's PLEDGE OF ALLEGIANCE AND MISSION STATEMENT section. | |||||
15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Airport Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring October 2021.
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Executive Summary: | |||||
The Airport Commission consists of seven citizens, and is responsible for reviewing and reporting to the Council on the development of the Airpark and on matters affecting the operation and efficiency of the airport, using the Airport Master Plan as a guide. There is currently one seat available due to a resignation. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis.
There are two applications on file and they are as follows: Gail Jackson (new applicant)
David Zorn (new applicant) In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Sweet |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: by appointing a member at this time, the Airport Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies though word of mouth in addition to the vacancies being posted on the City's website. | |||||
Attachments: | Airport Commission Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Georgette Hernandez Quintero, "Alejandro's Mexican Food Flagstaff," 6 E. Aspen Avenue #120, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Alejandro's Meixcan Food Flagstaff is a new business in Flagstaff. If approved it will be the 94th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is June 18, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 25, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: H J Lewkowitz, "Chipotle Mexican Grill #3569," 4409 US Highway 89, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Chipotle Mexican Grill #3569 is a new business in Flagstaff. If approved it will be the 95th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is June 18, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 26, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
7.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Ricardo Angulo, "VS Arcade and Grill," 409 S. San Francisco Street, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. VS Arcade and Grill is a new business in Flagstaff. If approved it will be the 96th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is June 18, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 25, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
7.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Andrea Dahlman Lewkowitz, "Cracker Barrel #297," 2560 E. Lucky Lane, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Cracker Barrel #297 is an existing business in Flagstaff. If approved it will be the 97th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is June 18, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on May 25, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Presiding Magistrate and On-Call Magistrate for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the appointments of Honorable Thomas Chotena as Presiding Magistrate and Honorable Paul Julien as On-Call Magistrate.
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Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and Flagstaff City Code (FCC) Section 1-15-001-0002(A). Appointment of Magistrates for the Municipal Court allows for ongoing operations of the court without interruption. Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. Magistrates are required for the ongoing operational needs of the Municipal Court. Magistrates are critical to the criminal and civil processes of the judicial branch. Judge Chotena and Judge Julien have been serving in their respective capacities as Presiding Magistrate and On-Call Magistrate at the Flagstaff Municipal Court and are requesting to continue in their current roles. |
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Financial Impact: | |||||
Funding for all judicial positions are included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
Magistrates are critical to the criminal and civil processes of the judicial branch. These appointments help maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Personnel - Attract and retain quality staff. |
|||||
Has There Been Previous Council Decision on This: | |||||
Judge Chotena and Judge Julien have been appointed by previous City Councils and have been serving in the Flagstaff Municipal Court for nineteen years and six years respectively. | |||||
Options and Alternatives: | |||||
Approve the appointments. Don't approve the appointments and request alternative candidates for Council consideration. |
|||||
Attachments: |
8.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Purchase of one (1) Bobcat Toolcat Utility Work Machine for Parks trails maintenance and snow operations in the amount of $58,070.72, from Clark Equipment Company, utilizing Sourcewell cooperative purchase contract # 040319-CEC. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
The Parks Section maintains 700-acres of park land, 58-miles of Flagstaff Urban Trails System (FUTS), numerous Bed, Board, and Beverage (BBB) tax improved spaces, as well as performing snow operations for the City frequently using utilitarian equipment. Providing the consistent service to the community of trail maintenance, park grounds maintenance and snow operations by adding this utilitarian equipment to the Parks fleet is a key ingredient to the overall success of the Section. The purchase of this equipment has been approved by the Fleet Management Committee and the Section seeks to use a Sourcewell cooperative purchase contract # 040319-CEC in order to provide the City better pricing. This equipment will supplement the older non-utilitarian versions within the Section, yet, provide added features and benefits that surpass existing equipment, such as, superior emissions and fuel efficiency, drivability on the roads and a larger array of attachments that accompany proper grounds maintenance. The equipment warranty and services are supported locally by the City of Flagstaff Fleet Section. | |||||
Financial Impact: | |||||
The Parks Section has $58,070.72 budget capacity in the Operating Capital line item within the Park Grounds Program for fiscal year 2021-2022 in account 001-06-155-0561-5-4433. The Section is funding the equipment from within the Section's funds rather than Fleet Capital funds. | |||||
Policy Impact: | |||||
None.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Connection to Current Council Goals: Take meaningful climate change action through the use of utilitarian vehicles with lower emission and greater fuel efficiency than current fleet. Actively manage and protect all environmental and natural resources by maintaining park grounds, the trail system (FUTS) and beautification spaces. Priority Based Budgeting Council Results and Definitions: Safe and Healthy Community and Sustainable, Innovative Infrastructure by promoting physical health through providing recreational opportunities, parks, open space. Also, providing multiple transportation options (maintenance of the FUTS) and deliver outstanding services to residents through a healthy, well maintained infrastructure system. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Parks staff researched available utilitarian equipment, which included speaking with the grounds staff at Northern Arizona University (who uses this equipment exclusively for grounds maintenance and snow operations), as well as maintenance staff with Mountain Line. Staff determined that the Bobcat Toolcat was the perfect machine for the various tasks necessary to be performed. Examples of tasks range from trails maintenance, digging, turf maintenance, and landscape maintenance to snow operations. To perform at a higher level, the Section collectively determined that using Parks' operating capital funds over Fleet capital funds in a future year would bring the equipment into usage sooner during an essential time for the Section. The older, inefficient equipment tends to break frequently based on the large number of hours and uses. Further, the community expectation regarding snow operations has become an impact to resources. Purchasing this piece of equipment enables the Section to perform maintenance tasks as well as different tasks on trails in a more effective and efficient manner. The equipment also opens up new attachments that could be used on athletic fields, trails, turf spaces and other landscaped areas within the parks system. Clark Equipment Company has Contract #040319-CEC with Sourcewell to supply materials and/or services, which was awarded through a competitive and open procurement process that the City of Flagstaff reviewed to obtain the cooperative purchase contract. This method allows for competitive pricing and is the best value for the purchase of the Bobcat Toolcat. |
|||||
Key Considerations: | |||||
The City of Flagstaff and Fleet Services have educated backgrounds working with Bobcat equipment and a local provider is available for warranty and post warranty repairs, if needed. | |||||
Community Benefits and Considerations: | |||||
None. | |||||
Community Involvement: | |||||
The community benefit will include a greater impact to trails maintenance and snow operations with the added equipment. | |||||
Attachments: | Coop Contract | ||
Exhibit A Quote | |||
Exhibit B Agency Coop | |||
Exhibit B Agency Coop | |||
Toolcat Front View | |||
Toolcat Trails | |||
Toolcat Snow |
8.C.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Construction Manager at Risk Construction Services Contract to Rummel Construction, Inc., for Construction of the Sequence D-Phase I Excavation in the amount of $1,298,649.80. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Sequence D (also known as a cell) is a 33-acre site located on the southern boundary of Cinder Lake Landfill (Landfill). This Construction Services Contract (Project) initiates the excavation and design of Sequence D in preparation of the future disposal needs for northern Arizona. In approximately three (3)-years the Landfill will begin closing existing cells (Sequence B and C) while opening Sequence D for trash disposal. Sequence D currently contains approximately 230,000 cubic yards of rock and soil to be excavated and processed (screened and crushed). The scope of work for the Project encompasses the following:
|
|||||
Financial Impact: | |||||
Phase I was reviewed and approved in the FY 2020-2021 budget. The budgeted cost for Phase I work was $1,300,000.00 in Fiscal Year (FY) 2020-2021 and carried forward into FY 2021-2022 budget. Subsequent budgets will include proposals for additional phases as warranted. This Project is budgeted in the Solid Waste Fund in account 211-06-165-0631-0-4433 (Improvements to Land). | |||||
Policy Impact: | |||||
No.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
High Performance Governance
Regional Plan
|
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve the CMAR Construction Services Contract as recommended; or 2. Approve the CMAR Construction Services Contract with a decreased scope of work; or 3. Reject the CMAR Construction Services Contract and do not re-solicit. |
|||||
Background and History: | |||||
The City of Flagstaff Landfill is a 343-acre site that accepts municipal solid waste from a 70-mile radius surrounding Flagstaff. Future landfill cells are being planned to accommodate future disposal needs. Sequence-D consists of a 33-acre portion of the site, located on the southern portion of the Landfill. The work to be performed under the proposed Contract consists of furnishing all labor, materials, tools, and equipment necessary for the construction for Phase I. The CMAR delivery method entails a commitment by the Construction Manager (CM) to deliver the project within a GMP which is based on the construction documents and specifications at the time of the GMP, plus any reasonably inferred items or tasks. The CMAR provides professional services and acts as a consultant to the owner in the design development and construction phases. Future Phases will require design development services; staff will submit those contracts for City Council review in the near future. Often times, the CMAR also provides a portion of construction services during the project, depending on the expertise within the company. In this case, Rummel has the ability to dedicate resources to a majority of the scope. The portions of work expected to be sub-contracted in Phase I include: fencing, installation of liners, and crushing. In addition to acting as a fiduciary, the CMAR must manage and control construction costs to not exceed the GMP because contractually any costs exceeding the GMP that are not change orders are the financial liability of the CMAR. The CMAR delivery method is of particular benefit to the City for the following reasons:
|
|||||
Key Considerations: | |||||
This Project begins the excavation and design of Sequence D, a 33-acre site located on the south side of the Landfill. The cell contains approximately 230,000 cubic yards of rock and soil that need to be excavated and processed prior to burying trash. The scope of work encompasses the following:
A. Company Overview, Experience and Personnel B. Experience and Qualifications of the Firm/Team C. Experience of Key Personnel to be Assigned to the Project D. Understanding of the Project and Approach to Performing the Required Services E. Experience with Anticipated Construction Conditions F. Value Added Knowledge and Experience After completing the evaluation process, the Evaluation Committee identified the three (3) top Firms. Final scores from all firms are as follows: Rummel Construction, Inc.: 592 Banicki-Buesing JV: 568 Fann Contracting, Inc.: 525 Kinney Construction Services, Inc.: 493 Markham Contracting Co.: 488 |
|||||
Community Benefits and Considerations: | |||||
Increased efficiency in project delivery will render Project and staff time savings that can be utilized on other valuable projects. Handling this Project in an iterative fashion will also allow Rummel and the design engineer(s) to collaborate on a best-fit approach for the City. | |||||
Community Involvement: | |||||
The City of Flagstaff Cinder Lake Landfill will continue providing affordable means of solid waste disposal for northern Arizona through the life of the Landfill. | |||||
Expanded Options and Alternatives: | |||||
No. | |||||
Attachments: | CMAR Phase 1 Agreement | ||
Scope of Work | |||
Schedule | |||
GMP-Letter | |||
Landfill Map | |||
Contingency Justification | |||
Presentation |
8.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Professional Engineering Design Services Contract for the Airport Drainage Plan Improvements in the amount of $388,519. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Award of this Professional Engineering Design Services Contract ("Contract") will authorize the Airport Drainage Plan Improvements project to proceed. The Federal Aviation Administration under Federal Air Regulation Advisory Circular 150/5320-5D gives the following guideline: "Storm drainage design is an integral component in the design of transportation facilities. Drainage design for transportation facilities must strive to maintain compatibility and minimize interference with existing drainage patterns, control flooding of the pavement surface for design flood events and minimize potential environmental impacts from the facility-related storm water runoff." A drainage system study was done prior to the lengthening of the runway in 2008. There are currently projects planned on airport, such as new hangar tenant projects, and off airport, such as the extension of JW Powell to Lake Mary Road, that could influence the existing storm water runoff from the airport. This drainage improvement plan will assist in preparing for these as well as any changes that may have occurred since the 2008 runway project. |
|||||
Financial Impact: | |||||
The ADOT grant award will provide a grant in the amount of $350,000 (90% State share), the City will provide a match of $38,889 (10% City share) for a total grant award available in the amount of $388,889. This grant is budgeted in FY 2020-21 in account 221-07-222-3352-0 in the amount of $400,000. | |||||
Policy Impact: | |||||
None
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, on January 21, 2020 council approved the grant award agreement, item 7.D. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The Drainage Plan Improvements project will address drainage issues throughout the airport. The last drainage report was completed in 1992. In the event of high intensity rainfall events standing water attracts wildlife which presents hazards to flight operations and is a high concern to the airport. The routing of JW Powell from Pulliam Drive to Lake Mary Road will run adjacent to the existing airport storm water runoff area. This project can help identify possible needs for the extension of JW Powell. The extension of JW Powell is important to the future of ground transportation for Flagstaff. |
|||||
Key Considerations: | |||||
On August 11, 2020, Purchasing staff posted a Request for Statements of Qualifications (RSOQ 2021-02) for Professional Engineering Services for Airport Drainage Plan Improvements and Other Potential Future Projects. The RSOQ was posted on the PlanetBids electronic bidding website and advertised in the Arizona Daily Sum on August 16 and August 23, 2020. The solicitation for the contractor was very successful and generated four (4) Statements of Qualifications (SOQs) received by Purchasing staff on September 8, 2020. A Selection Committee of six members, including a licensed engineer, independently reviewed and evaluated the SOQs and a short list of the top three scoring firms were selected for interviews. Based upon the numerical scoring of the written SOQs and the interviews, the Selection Committee identified the most qualified Firm to perform the engineering services for the Project and recommended to commence negotiations for a scope of work and fee proposal to be provided by Mead & Hunt, Inc. Final scores of all firms are as follows: Mead & Hunt, Inc.: 1,138 Dibble & Associates, Consulting Engineering, Inc.: 1,083 Kimley-Horn & Associates, Inc.: 958 C & S Engineers, Inc. (not interviewed): 534 The highest scored design professional Mead & Hunt, Inc. is very much aware of the preferred design/construction timeline. The contractor is confident the project will be completed on time and on budget. |
|||||
Community Involvement: | |||||
This project will identify any needed changes or improvements to control storm water runoff down stream from the Airport. | |||||
Expanded Options and Alternatives: | |||||
This project will provide information for the Airport and community concerning the safe control of stormwater runoff from the Airport. | |||||
Attachments: | Contract with all Exhibits |
8.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat TLC PC Land Investors LLC requests final plat approval for The Estates at Pine Canyon Pine Run located at 2080 E. Del Rae Dr., a single-family home subdivision on 17.5 acres in the R1 (Single Family Residential) Zone. |
|||||
STAFF RECOMMENDED ACTION: | |||||
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording
|
|||||
Executive Summary: | |||||
TLC PC Golf requests final plat approval for The Estates at Pine Canyon Pine Run located at 2080 E. Del Rae Dr. This plat proposes 26 single-family home lots on 17.5 acres in the R1 Zone. The site has a Resource Protection Overlay and is currently vacant. It is located in the southeastern corner of the larger 660-acre Pine Canyon development. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this final plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this final plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
PBB Key Community Priorities/Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Regional Plan Policies and Goals
|
|||||
Has There Been Previous Council Decision on This: | |||||
The City Council approved the Pine Canyon development through a rezoning (Ordinance No. 2000-11) and development agreement in June 2000. A revised development agreement was approved in January 2007 to resolve disputes between the Developer of Pine Canyon and the City of Flagstaff with respect to the Rezoning Ordinance. This agreement stipulates that the Developer may, at its option, abandon the third entrance to Pine Canyon, providing the main entrance and the clubhouse entrance remain open and available for ingress and egress to the public. In October of 2013, City Council approved an agreement with the Developer that committed the City to erect and maintain a directional sign at the intersection of Lake Mary Road and John Wesley Powell Boulevard, committed staff support to amend the rezoning ordinance to modify the gated provision during nighttime, and extended the developers’ transportation improvement contribution. In May 2014, the City Council approved a modification to Ordinance No. 2000-11 to modify Condition #8 which stated "That all private roads within the development remain open to the public and never be gated" to "All streets within Pine Canyon shall remain open to the public, without the use of a gate, from sunrise to sunset. Any means to restrict access to the streets of Pine Canyon may only be utilized from sunset to sunrise and never restrict emergency access." The City Council has also previously approved several subdivision plats in Pine Canyon, including the Estates at Pine Canyon Units 1-5, Coconino Ridge, Deer Creek Crossing, Mountain Villas, Mountain Vista Condominiums, and Club Cabin Condominiums. The City Council approved the Preliminary Plat for this subdivision (previously called The Estates at Pine Canyon Pine Bluff) on December 1, 2020. On November 12, 2020, the Planning and Zoning Commission voted 6-1 in favor of forwarding the preliminary plat to the City Council with a recommendation for approval. |
|||||
Options and Alternatives: | |||||
1. Approve the final plat with no conditions. 2. Approve the final plat with conditions. 3. Deny the final plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
|||||
Background and History: | |||||
In June of 2000, the City Council approved a rezoning request and development agreement allowing the development of Pine Canyon, which includes a mixture of condominium, townhomes, estate homes, clubhouse and recreational facilities, maintenance and storage facilities, and an 18-hole private golf course with accessory facilities, located on approximately 660 acres. The primary entrance to Pine Canyon is located at the intersection of Lone Tree Road and John Wesley Powell Blvd. The applicant is seeking final plat approval for a 26-lot single-family residential subdivision within the larger Pine Canyon development. The subdivision is one of the last undeveloped areas in Pine Canyon and is located between the existing golf course and the residential uses. The site has significant topography requiring the applicant to create larger lots and unique building envelopes to ensure resource protection standards are met. All areas in the subdivision not allocated as lots are reserved as tracts. Tract A covers Woodland Hills Drive (a private drive) and is to be used for ingress/egress, landscaping, and utilities. Tracts B1 and B2 are used for stormwater conveyance and golf course use. The new infrastructure will need to be provided for the project including a private roadway (Woodland Hills Drive) as is the adopted standard in Pine Canyon, 8" water and sewer lines, LID (Low Impact Development) basins, and a golf cart path. |
|||||
Key Considerations: | |||||
Staff approved the final plat on May 27, 2021, based on conformance with City Code Title 10, Flagstaff Zoning Code; City Code Title 11, General Plans and Subdivisions; and City Code Title 13, Engineering Design Standards and Specifications. The property is zoned R1, Single Family Residential, which requires a minimum of two units per acre and allows a maximum of five units per acre within the Resource Protection Overlay (RPO). This subdivision has a density of 1.48 units per acre which is slightly lower than the required two units per acre. The Development Agreement for Pine Canyon identifies 26 lots for this tract, which is what is proposed. The overall density of the Pine Canyon development meets the minimum density standards for the R1 zone. The subdivision is one of the last undeveloped areas in Pine Canyon. Lots within the proposed subdivision range from 18,872 sq. ft. to 38,282 square feet, which comply with the minimum lot size of 6,000 square feet for the R1 Zone. For the purposes of tree and steep slope resource protection, the plat proposes four flag lots that do not meet the minimum lot width at the front setback line (15 feet) for the R1 Zone. However, the Zoning Code allows the City Council to approve alternate lot sizes and setbacks on a final plat. The plat designates alternate front setback lines on the flag lots to ensure compliance with the 60’ minimum lot width Table 10-40.30.030.C(2). Additionally, unique building envelopes for each lot that meet or exceed the minimum required setbacks for the R1 zone (see page 3 of the final plat) have been provided. |
|||||
Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives and the Regional Plan goals and policies that it meets, such as providing new housing within the urban growth boundary. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the subject property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Subdivision Plat review process. | |||||
Attachments: | Application | ||
Final Plat | |||
City/Subdivider Agreement | |||
Utility Notices and Responses | |||
Vicinity Map |
8.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat: Request from JP 325 LLC. for Parcel 1 at Juniper Point Final Plat (PZ-19-00122-03), a 38-unit single-family residential subdivision located at 2000 W. JW Powell Blvd. in the R1 (Single Family Residential) and RR (Rural Residential) zones. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by staff that the documents are ready for recording.
|
|||||
Executive Summary: | |||||
Parcel 1 at Juniper Point Final Plat is a 38-unit single-family residential subdivision located at 2000 W. JW Powell Blvd. in the R1 (Single Family Residential) and RR (Rural Residential) zones. The site is 105.08 acres in size, of which 16.85 acres are being developed for this subdivision. The site has a Resource Protection Overlay and is currently vacant. | |||||
Financial Impact: | |||||
The subdivision will include the dedication of approximately 1,200 linear feet of new residential street, including curb, gutter, parkway, sidewalk, and associated water and sewer utility mains. The initial cost of construction will be the developer's responsibility. The maintenance of the streets and utility mains will be the City's responsibility. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this final plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
PBB Key Community Priorities/Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Flagstaff Regional Plan
|
|||||
Has There Been Previous Council Decision on This: | |||||
On July 22, 2020, the Planning and Zoning Commission voted 5-1 in favor of forwarding the Parcel 1 at Juniper Point Preliminary Plat to the City Council with a recommendation for approval with the 6 conditions listed below. The City Council approved the preliminary plat on September 1, 2020, with the same 6 conditions, listed below:
|
|||||
Options and Alternatives: | |||||
1. Approve the final plat with no conditions. 2. Approve the final plat with conditions. 3. Deny the final plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure |
|||||
Background and History: | |||||
The applicant, JP 325 LLC., is seeking final plat approval for a 38-lot single-family residential subdivision on approximately 105 acres. The property is located in the southwest portion of the city, north of the Pine Canyon residential subdivision and south of Interstate 40, and approximately one-half mile southeast of the Coconino Community College Lone Tree Road campus. The site has a Resource Protection Overlay and is currently vacant. The subdivision will be developed using the Planned Residential Development (PRD) mechanism, which requires the applicant to select compatible transect zone, building type, and private frontage type standards to guide building form and placement. This plat will be developed under the T3N.2 Transect Zone, Single Family House Building Type (with slight modifications), and Porch Frontage Type standards. See page 5 of the final plat for more information. |
|||||
Key Considerations: | |||||
Staff approved the Parcel 1 at Juniper Point Final Plat on May 24, 2021, based on conformance with City Code Title 10, Flagstaff Zoning Code; City Code Title 11, General Plans and Subdivisions; and City Code Title 13, Engineering Design Standards and Specifications. Planned Residential Development (PRD) is a permitted use in the R1 and RR zones. The applicant has provided a typical lot cross-section to confirm that all lots will meet the PRD building form and setbacks requirements (see attached). The proposed number of units is within the allowed density range for the R1 and RR zones. However, the developer has decided to concentrate some of the total allowed density of the entire 105.08-acre site in the 16.85-acre subdivision being created with this plat. A total of 130 units on the site and 38 units are being created with this plat. Ninety-two (92) additional units are allowed under the current zoning. It should be noted that in 2006, Resolution No. 2006-80, Juniper Point Specific Plan, was approved by the City Council. The Juniper Point Specific Plan continues to be a relevant document to the approximately 320 acres previously known as Juniper Point (JP) subdivision (the 105.08 acres included in this final plat are part of the larger 320-acre Juniper Point site). The rezoning application for Juniper Point was never brought to the public hearing as the developer and the City were not able to agree on the cost responsibilities for offsite infrastructure. Staff has reviewed the Specific Plan and believes that Parcel 1 at Juniper Point Final Plat is consistent with the Specific Plan and therefore allowed the plat to move forward. However, staff has determined that a Development Master Plan (DMP) for the balance of the 320-acres must be provided prior to the next development proposal. The DMP will help determine if revisions to the Specific Plan and the General Plan (Flagstaff Regional Plan 2030) are warranted. |
|||||
Community Involvement: | |||||
The community benefits that this project brings are encapsulated in the Regional Plan goals that it meets, such as promoting economic development, providing additional housing, and integrating open space characteristics into development. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Subdivision Plat review process. | |||||
Attachments: | Application | ||
Vicinity Map | |||
City/Subdivider Agreement | |||
Utility Company Responses | |||
Typical Lot Cross-Section | |||
Final Plat |
8.G.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Five (5)-year Master Services and Purchasing Agreement with Axon Enterprise, Inc. (formerly known as TASER International) for the Axon Officer Safety Plan, including, the Axon Flex body-worn cameras, Evidence.com License, and TASER 7 equipment in a five (5)-year total amount of $1,003,291.67. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
|
|||||
Financial Impact: | |||||
The current Axon body-worn cameras and TASER warranties will expire upon completion of FY2021-22. There will need to be a solution to continue the maintenance and replacement of the body-worn cameras and TASER platforms. This Agreement provides the Flagstaff Police Department that solution. The agency will retain credit from original contracts and receive substantial discounts from AXON to put towards the TASER Assurance Plan. This TASER Assurance Plan also warranties the equipment and allows the Flagstaff Police Department to have an open stock on accessories which are included in the Agreement. If the Agreement is approved, the first payment, which will be due in FY2021-22, will be in the amount of $124,909.99; the remaining four (4) payments, over the remaining four (4)-years of the Agreement will be the amount of $219,595.42. The FY2021-22 payment is budgeted in the Police budget in account number 001-04-062-0221-2-4303. | |||||
Policy Impact: | |||||
Failure to continue use of the body-worn cameras and/or TASER program will have significant impacts to the Flagstaff Police Department policy and procedures.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Governance (Public Safety) The AXON body-worn camera system benefits the City of Flagstaff, community members, the Flagstaff Police Department and individual officers. The use of this technology will help to protect officers and the Flagstaff Police Department from false accusations of wrongdoing as well as continue the agency's history of transparency with the community. The body-worn cameras have also assisted with prosecution of criminal cases. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. However, a similar five (5)-year contract for Axon body-worn cameras received approval from City Council in June 2017. Additionally, in FY2020-21, a contract for the use of a TASER products was also approved by City Council for one (1)-year. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
|
|||||
Key Considerations: | |||||
|
|||||
Community Benefits and Considerations: | |||||
|
|||||
Community Involvement: | |||||
The Flagstaff Police Department values customer service and community trust. Axon body-worn camera videos will aid in prosecution, accurately documenting victim and witness statements as well as creating an objective recording of the crime scene. The use of Axon body-worn cameras allows the City of Flagstaff and the Flagstaff Police Department to be more transparent in officer interactions with the public. As a risk management tool, the video recorded by the body-worn cameras and stored in the Evidence.com cloud may alleviate accusations of wrong-doing and prevent use of force incidents. | |||||
Expanded Options and Alternatives: | |||||
The audio and video recording from the body-worn cameras have helped enhance the Flagstaff Police Department's ability to review probable cause for arrests, view officer and suspect interactions, provide feedback for officers in training and allows for a visual of evidence collecting for investigation and prosecution. The Flagstaff Police Department has received multiple requests from the media and citizens requesting body-camera footage and by having this tool has helped to increase trust between the department and the community. There have been many meetings with City community members who have vocalized their support of the body-worn camera program. | |||||
Attachments: | Contract with Axon | ||
Quote for products |
9.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-26 and Ordinance No. 2021-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-21-00056 Zoning Code Text Amendment - 2021: Marijuana Uses;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Zoning Code provisions to accommodate medical and recreational marijuana and the associated land uses. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Adopt Resolution No. 2021-26
2) Read Ordinance No. 2021-13 by title only for the final time 3) City Clerk reads Ordinance No. 2021-13 by title only (if approved above) 4) Adopt Ordinance No. 2021-13 |
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Executive Summary: | |||||
The proposed amendment (Exhibit A to the Resolution No. 2021-26) modifies the existing marijuana use provisions of the Zoning Code to address Proposition 207 – Smart and Safe Arizona Act (the “Act”) that the Arizona voters approved in November 2020 to allow recreational use of marijuana. Furthermore, the amendment is to implement the City Council’s January 12, 2021, and March 2, 2021, direction to allow dual license (medical and recreational) dispensaries and the testing, cultivation, and manufacturing of marijuana products. The Planning and Zoning Commission reviewed and provided a recommendation of approval at the May 12, 2021, Planning and Zoning Commission meeting. |
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Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
City Council Goal: Grow and strengthen a more equitable and resilient economy.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Staff's analysis of the Regional Plan's goals and policies is included below under the Zoning Code Text Amendment Criteria heading, Finding #1 of the report. In addition, the staff's narrative and Regional Plan analysis are included as Attachment 1. |
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Has There Been Previous Council Decision on This: | |||||
There has not been a previous City Council decision on this ordinance. Options and Alternatives: The City Council may choose to adopt, modify, or deny the amendment. Proposed Amendment: The proposed amendment (Exhibit A to the Resolution No. 2021-26) modifies the existing marijuana use provisions of the Zoning Code to address Proposition 207 – Smart and Safe Arizona Act (the “Act”) that the Arizona voters approved in November 2020 to allow recreational use of marijuana. Furthermore, the amendment is to implement the City Council’s January 12, 2021, and March 2, 2021, direction to allow dual license (medical and recreational) dispensaries and the testing, cultivation, and manufacturing of marijuana products. To accommodate both the medical marijuana and the associated uses, which is also referred to as Marijuana Establishments, the proposed revisions to the Zoning Code incorporate the following modifications:
Zoning Code Text Amendment Criteria: A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1: The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan; The amendment's primary purpose is to implement the City Council’s direction to update the Zoning Code to conform with the Act and to maintain consistency and conformance with the Regional Plan's (General Plan) goals and policies. Therefore, the modifications would allow for Marijuana Establishments to cultivate, manufacture, sell, and store marijuana products. The proposed provisions address multiple goals and policies of the Regional Plan. Staff’s narrative and comprehensive Regional Plan Conformance Analysis are included as Attachment #1. A summary of the goals and policies that the proposed Zoning Code Text Amendment is consistent and conforms with include:
The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City; The provisions of the amendment are not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the city. To assist in ensuring that the proposed Marijuana Establishment land uses are not detrimental, minimum separation requirements are established from facilities and locations that contain any of the following uses: daycares, educational, family recreation and entertainment, public libraries and parks, drug or alcohol rehabilitation, and other Marijuana Establishments. In addition, provisions have been incorporated pertaining to the security, disposal of marijuana remnants and by-products, and prohibition of onsite consumption of marijuana products and emissions of dust, fumes, vapors, smoke, or odors into the environment from a Marijuana Establishment C. Finding #3 The proposed amendment is internally consistent with other applicable provisions of this Zoning Code. The amendment is internally consistent, utilizes the existing format, and does not conflict with other Zoning Code provisions. It maintains the Zoning Code’s purpose as a comprehensive contemporary set of land uses and requirements that are straightforward, usable, and easily understood. Citizen Participation: Persons of interest on file with the Planning and Development Services section of the Community Development Division were notified of the Planning and Zoning Commission and City Council work sessions and public hearing via first-class mail. Moreover, notification of the work sessions and public hearings were published on the City’s Facebook and Flagstaff Community Forum web pages and in the Arizona Daily Sun. As of the date of this report, staff has not had any public comments on the proposed Zoning Code Text Amendment. Planning and Zoning Commission Work Session: At the Planning and Zoning Commission Work Session of April 14, 2021, staff reviewed the text amendment application with the Commission. The Commission had a general question regarding the odor regulations to clarify their understanding of the proposed Zoning Code Text Amendment. The existing regulations and proposed Zoning Code Text Amendment maintenance the prohibition of the emittance of odor from a Marijuana Establishment. The Planning and Zoning Commission reviewed and provided a recommendation of approval at the May 12, 2021, Planning and Zoning Commission meeting. City Council Work Session: At the City Council Work Sessions of January 12, 2021, and March 2, 2021, the City Council provided direction to staff to modify the existing medical marijuana Zoning Code provisions to accommodate the Act’s associated uses. In addition, the City Council’s direction included limiting the sales of marijuana to entities that are certified by the State of Arizona to operate as dual licensees (medical and recreational). The direction also included utilizing the applicable medical marijuana Zoning Code criteria for all marijuana uses that the Act addresses. |
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Attachments: | Res. 2021-26 | ||
Exhibit A to the Resolution No. 2021-26 | |||
Ord. 2021-13 | |||
1. Application Narrative and Regional Plan Analysis | |||
Staff Presentation |
9.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Construction Contract with Jud Co., LLC in the amount of $820,375.50 for the Phoenix Avenue Bridge and Waterline Replacement Project. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Construction Contract award of $820,375.50 to Jud Co., LLC is proposed to complete the Phoenix Avenue Bridge and Waterline Replacement Project (Project) in accordance with the approved public improvement plans prepared by The WLB Group, Inc. The Project consists of installing a new 2 cell concrete bridge culvert, 11 feet by 4 feet, 20 LF of 18” CMP with riprap and gabion baskets, 350 LF of new 12” PVC and 6” ductile iron waterline, 20 LF of new 8” ductile sewer line with manholes, 675 SY of new asphalt and 2,100 SF of new concrete sidewalk. Included will be a new air release valve, new manholes, drainage improvements and driveways. This Project will remove the existing box culvert that is in need of replacement based on inspection by the ADOT Bridge Inspection Group. The existing 12” and 6” water mains will also be replaced as part of the City’s ongoing aging water infrastructure replacement program. Pending Council’s approval, construction is anticipated to begin in July 2021 and is anticipated to be complete in November 2021. After consulting with the Information Technology Division (IT), staff determined that the bridge and street impacted by the Phoenix Avenue Bridge and Waterline Replacement Project are not included in IT's Broadband Master Plan. However, staff is committed in assisting with the Broadband Master Plan and has added to the Project 100 LF of the conduits and two pull boxes on the north side of Phoenix Avenue. |
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Financial Impact: | |||||
The Project will be funded by the total budget appropriations, $1,597,949, remaining in FY 2020-2021 and proposed FY 2021-2022 for account numbers 206-08-385-3476-0 and 202-08-370-3437-0-4463. | |||||
Policy Impact: | |||||
No impact
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Sustainable, Innovative Infrastructure Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Policy WR.2.2 Maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater, and reclaimed water services. Council Goal - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Team Flagstaff: Foster a Resilient and Economically Prosperous City Deliver outstanding services through a healthy environment, resources, and infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
Council has previously approved the FY 2020-2021 Capital Improvement 5-Year Plan and authorized the FY 2020-2021 budget for this project in the amount of $1,563,449 |
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Options and Alternatives: | |||||
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Background and History: | |||||
On April 5, 2021, the Purchasing Section posted an Invitation for Bids (IFB) solicitation for construction on the PlanetBids' website and advertised the IFB in the Arizona Daily Sun on April 11 and April 18, 2021. There were four (4) bids received and opened electronically on April 26, 2021. A summary of the bids received is identified in the Key Considerations section below. Jud Co., LLC was determined to be the lowest responsive and responsible bidder. | |||||
Key Considerations: | |||||
The existing Phoenix Avenue bridge is in need of replacement due to deteriorating conditions. The bridge was inspected by the ADOT Bridge Inspection Group. The existing 6” water main in this area was constructed in 1906. This existing water main is aging and needs replacement. The City Water Services Division has approved funding for new improvements to reduce maintenance costs, improve safety and service reliability to the community. Engineering did consult with IT on whether fiber-optic conduit should be included in this project, in support of the Broadband Master Plan. Specifically, the Broadband Master Plan shows that the broadband fiber will be located in Beaver Street, south of Route 66, and then turn westward in Phoenix Avenue, ultimately ending at City Hall. Staff is committed to assisting with the implementation of the Broadband Master Plan and will coordinate with IT's project to ensure seamless completion of this work. Namely, if necessary, we will add approximately 100 LF of conduit (and up to two pull boxes) within the footprint of the Phoenix Avenue Bridge Project if this Project advances prior to IT's project in 2021. |
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Community Benefits and Considerations: | |||||
On April 26, 2021, bids were received to construct the Phoenix Avenue Bridge and Waterline Replacement Project. The summary results are listed below. Engineer’s Estimate $ 930,564.10
Jud Co., LLC $ 763,140.00
Mountain High Excavation, LLC $ 856,269.00
Scholz Contracting, LLC $1,335,185.00
Standard Construction Co. Inc. $2,662,746.00
Allowance at 7.5% of lowest bid $ 57,235.50 After the bidding process, the Contract Allowance is established to address certain unforeseen items of work where details cannot be determined at the time of contracting and may be included in the Contract Amount per the City of Flagstaff’s Procurement Code Manual. The $57,235.50 Contract Allowance is 7.5% of the low bid amount, which does not include a Contract Allowance. The Contract Allowance is used only at the City’s discretion. See attached allowance justification form. Administrative Change Order Authority is established to address inevitable differing field conditions usually becoming time-sensitive major construction issues resulting in unforeseen costs that are more than the Contract Amount. Change Order Authority provides the City Manager, on behalf of the Council, the administrative authority to amend the Contract Amount up to an established dollar amount (10% of the Contract Amount, less the Contract Allowance) and is only utilized if the Contract Allowance is or would become exhausted. |
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Expanded Options and Alternatives: | |||||
The Community benefits of this Project include a new bridge that is safer for the traveling public and better service from the water distribution infrastructure. Additional Project information and traffic restriction advisories will be provided during construction via local media and through the City Manager’s office as needed. The Project will replace an existing bridge, an old waterline, reducing failures and maintenance costs over time. | |||||
Attachments: | Presentation | ||
Contract | |||
Contract - Exhibit A | |||
Contract - Exhibit B | |||
Context Map | |||
Vicinity Map | |||
Signed Justification Form |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-32 and Ordinance No. 2021-16: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "PZ-21-00066 Updates to Zoning Code 2021 – Accessory Dwelling Unit and Accessory Structure Encroachments Requirements;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the existing Accessory Dwelling Unit and Accessory Structure Encroachment Requirements. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 15, 2021, Council Meeting:
1) Read Resolution No. 2021-32 by title only 2) City Clerk reads Resolution No. 2021-32 by title only (if approved above) 3) Read Ordinance No. 2021-16 by title only for the first time 4) City Clerk reads Ordinance No. 2021-16 by title only (if approved above) At the July 6, 2021, Council Meeting: 5) Adopt Resolution No. 2021-32 6) Read Ordinance No. 2021-16 by title only for the final time 7) City Clerk reads Ordinance No. 2021-16 by title only (if approved above) 8) Adopt Ordinance No. 2021-16 |
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Executive Summary: | |||||
The proposed amendment (Exhibit A to Resolution No. 2021-32) includes multiple changes to the Zoning Code. The objective of the proposed amendment is to add additional flexibility to the existing Accessory Dwelling Units (ADU) requirements to encourage the development of Accessory Dwelling Units. To allow for the additional flexibility, the new and modified provisions include allowing: Detached Accessory Dwelling Units to encroach in the rear and interior side yards; Attached and Interior Accessory Dwelling Units to be constructed to the height allowed by the property's zone; and property owners the ability to rent or lease both the Accessory Dwelling Unit and the Single-Family Dwelling Unit that are on the same lot/ provided that the property owner enters into an agreement/covenant prohibiting the renting or leasing of the structures for less than 30 days. In addition, the amendment includes the consolidation of the accessory structure requirements into one table. The Planning and Zoning Commission reviewed and provided a recommendation of approval at the May 26, 2021, Planning and Zoning Commission meeting. |
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Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
No policy impacts are anticipated by this amendment. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Below is a list of the Goals and Policies that the proposed Zoning Code Text Amendment complies with. Chapter VIII - Community Character
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Has There Been Previous Council Decision on This: | |||||
There has not been a previous City Council decision on this ordinance. Options and Alternatives:
The proposed amendment (Attachment 2) includes multiple changes to the Zoning Code. The objective of the proposed amendment is to add additional flexibility to the existing Accessory Dwelling Units (ADU) requirements to encourage the development of Accessory Dwelling Units. To allow for additional flexibility, new provisions are being added, and several existing regulations are being modified. The most significant of the modifications include:
1. Accessory Structures (Section 10-40.60.020):
A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1: The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan; The proposed amendment (Attachment 2) includes multiple changes to the Zoning Code. The objective of the proposed amendment is to add additional flexibility to the existing Accessory Dwelling Units (ADU) requirements to encourage the development of ADUs. The proposed provisions address multiple goals and policies of the Regional Plan. These include:
The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City; The provisions of the amendment are not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the city. The proposed modification is intended to allow Detached Accessory Dwelling Units in the rear and side yards which are consistent with other accessory structures (e.g. a garage, storage shed, etc.). In addition, the proposed maximum allowed height (16 feet) of a Detached Accessory Dwelling Unit is the same height as other accessory structures that are allowed in setbacks of a property’s zone. Also, the Attached and Interior Detached Accessory Dwelling Unit connected to a primary Single-family Dwelling Unit is proposed to have a building height that is equal to the height allowed by the property’s zone. Typically, the modification to a Single-family Dwelling Unit to incorporate an Attached or Interior Detached Accessory Dwelling Unit is indistinguishable from modifications to enlarge a Single-family Dwelling Unit without the accessory dwelling units. C. Finding #3 The proposed amendment is internally consistent with other applicable provisions of this Zoning Code. The amendment is internally consistent, utilizes the existing format, and does not conflict with other Zoning Code provisions. It maintains the Zoning Code’s purpose as a comprehensive contemporary set of land uses and requirements that are straightforward, usable, and easily understood. Citizen Participation Persons of interest on file with the Planning and Development Services section of the Community Development Division were notified of the Planning and Zoning Commission and City Council work sessions and public hearing via first-class mail. Moreover, notification of the work sessions and public hearings were published on the City’s Facebook and Flagstaff Community Forum web pages and in the Arizona Daily Sun. The public comments received are included as Attachment 3. At the May 26, 2021, Planning and Zoning Commission meeting, a member of the public expressed support for the proposed amendment. Planning and Zoning Commission Work Session At the Planning and Zoning Commission Work Session of May 12, 2021, staff reviewed the proposed Zoning Code Text Amendment with the Commission. The Commission had a general question regarding the amendment to clarify their understanding of the proposed regulations. City Council Work Session At the City Council Work Sessions of May 11, 2021, staff reviewed the proposed Zoning Code Text Amendment with the City Council. Members of the City Council had a general question regarding the amendment to clarify their understanding of the proposed regulations. In addition, the City Council provided direction to allow property owners the ability to rent both the Single-family Dwelling Unit and the Accessory Dwelling Unit provided that the owner(s) enters into a restrictive covenant affirming that the property owner will not rent or lease both of the dwelling units for a period of fewer than 30 days (definition of a Short-Term Rental). Planning and Zoning Commission Hearing On May 26, 2021, the Planning and Zoning Commission reviewed the application and had general questions. These questions include:
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Attachments: | Res. 2021-32 | ||
Exhibit A to Resolution No. 2021-32 | |||
Ord. 2021-16 | |||
2. Application Narrative and Regional Plan Analysis | |||
3. Public Comments | |||
Presentation |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-33 and Ordinance No. 2021-17: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled "Case No. PZ-19-00123 Updates to Zoning Code 2019 – Neighborhood Community Commercial;" and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the Zoning Code to include a new zone called Neighborhood Community Commercial (NCC). | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 15, 2021 Council Meeting:
1) Read Resolution No. 2021-33 by title only 2) City Clerk reads Resolution No. 2021-33 by title only (if approved above) 3) Read Ordinance No. 2021-17 by title only for the first time 4) City Clerk reads Ordinance No. 2021-17 by title only (if approved above) At the July 6, 2021, Council Meeting: 5) Adopt Resolution No. 2021-33 6) Read Ordinance No. 2021-17 by title only for the final time 7) City Clerk reads Ordinance No. 2021-17 by title only (if approved above) 8) Adopt Ordinance No. 2021-17 |
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Executive Summary: | |||||
The proposed amendment (Exhibit A to Resolution No. 2021-33) modifies the Zoning Code to create a new zone Neighborhood Community Commercial (NCC). This zone is to provide the City Council and property owners a zone to implement the High Occupancy Housing Specific Plan’s implementation strategy (Strategies to be implemented by 2019, bullet 5, page 102) and the Southside Community Plan’s policy (Policies SMS 1.2. and SLW 1.2.) to lower the building height in the Community Commercial (CC) zone in the North End and Sunnyside Neighborhoods, and in the Southside Main Streets and Live/Work Neighborhood areas from 60 feet to 45 feet. The proposed Neighborhood Community Commercial (NCC) is identical to the Community Commercial (CC) zone, except that the maximum building height is limited to 45 feet. The Planning and Zoning Commission reviewed and provided a recommendation of approval at the May 26, 2021, Planning and Zoning Commission meeting. |
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Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
The proposed code amendment to create a new Neighborhood Community Commercial (NCC) zoning district implements policies and strategies adopted in the High Occupancy Housing Plan and the Southside Neighborhood Plan. Rather than change the permitted height in the existing Community Commercial zone, which would impact a much larger part of the community, the creation of the new district allows it to be requested by property owners. Staff will be completing additional public outreach to determine if there are areas recommended for city-initiated rezonings. However, the creation of the new NCC district does not rezone anyone's property. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Regional Plan Below is a list of the Goals and Policies that the proposed Zoning Code Text Amendment complies with. Chapter IX - Growth Areas & Land Use
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Has There Been Previous Council Decision on This: | |||||
There has not been a previous City Council decision on this ordinance. Options and Alternatives:
The proposed amendment (Exhibit A to the Resolution No. 2021-33) incorporates a new zone called Neighborhood Community Commercial (NCC). The Neighborhood Community Commercial (NCC) zone is identical to the Community Commercial (CC), except that the allowed building height is 45 feet. The primary purpose of the Neighborhood Community Commercial (NCC) zone is to provide the City Council and property owners a zone to implement the High Occupancy Housing Specific Plan’s implementation strategy (Strategies to be implemented by 2019, bullet 5, page 102) and the Southside Community Plan’s policy (Policies SMS 1.2. and SLW 1.2.) to lower the building height in the Community Commercial (CC) zone in the North End and Sunnyside Neighborhoods, and the Southside Main Streets and Live/Work Neighborhood areas from 60 feet to 45 feet. Since the Neighborhood Community Commercial (NCC) zone would be a new zone, it will allow the City Council the flexibility to determine which areas of Flagstaff with the Community Commercial (CC) zone should maintain the currently allowed maximum building height of 60 feet, such as certain properties adjacent to commercial corridor streets, and which areas should have a maximum building height of 45 feet. It should be noted that no property will be rezoned to the Neighborhood Community Commercial (NCC) with this application. Zoning Code Text Amendment The Planning Director shall provide a recommendation to the Planning and Zoning Commission for its review. The Director’s recommendation shall be transmitted to the Planning and Zoning Commission in the form of a staff report prior to a scheduled public hearing. The recommendation shall include the following: an evaluation of the consistency and conformance of the proposed amendment with the goals and policies of the General Plan and any applicable specific plans; the grounds for the recommendation based on the standards and purposes of the zones set forth in Division 10-40.20 (Establishment of Zones) of the Zoning Code; and a recommendation on whether the amendment should be granted or denied. A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1: The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan; The amendment's primary purpose is to implement the High Occupancy Housing Specific Plan and the Southside Community Plan to limit the allowed building height to 45 feet on properties currently zoned Community Commercial (CC) and in the Southside Main Streets and Live/Work Neighborhood areas of the Southside in accordance with the strategy and policies referenced in Section I of this report. Furthermore, the adoption of the amendment would address multiple goals and policies of the Regional Plan and related specific plans. Staff’s narrative and comprehensive Regional Plan and Specific Plan conformance analysis is included as Exhibit A to Resolution No. 2021-33. A summary of the goals and policies that the proposed Zoning Code Text Amendment is consistent and conforms with include:
The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City; The provisions of the amendment are not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the city. With the exception of the allowed building height, the proposed Neighborhood Community Commercial (NCC) zone is identical to the existing Community Commercial (CC) zone. The allowed building height in the proposed zone is 45 feet. The purpose of the 45-foot building height of the proposed Neighborhood Community Commercial (NCC) zone is to implement the public’s interest identified in the High Occupancy Housing Specific Plan and the Southside Community Plan’s goals, policies, and strategies. C. Finding #3 The proposed amendment is internally consistent with other applicable provisions of this Zoning Code. The amendment is internally consistent, utilizes the existing format, and does not conflict with other Zoning Code provisions. It maintains the Zoning Code’s purpose as a comprehensive contemporary set of land uses and requirements that are straightforward, usable, and easily understood. Citizen Participation Public outreach was conducted in August 2019 as it pertains to modifying the Community Commercial (CC) zone building height from 60 feet to 45 feet, and additional public outreach was conducted in July 2020 pertaining to the proposed Neighborhood Community Commercial (NCC) zone. Over 210 people, including emails, letters, meetings, and visits to the Flagstaff Community Forum topic web page, have participated. The public comments on the Community Forum web page were split up by general public comments and property owner comments. In summary, approximately 83% of the general public that responded to the Community Forum topic supported the 45-foot building height. If the proposed Neighborhood Community Commercial (NCC) zone is adopted, it will allow the City Council and property owners to rezone areas of the North End, Southside, and Sunnyside neighborhoods to the proposed zone. At the May 26, 2021 Planning and Zoning Commission meeting, a member of the public expressed opposition to proposed amendment since it has a lower building height (45-feet). An additional detailed summary of the public outreach and separate email messages received are included in Attachment 3. Planning and Zoning Commission Work Session On August 12, 2020, the Planning and Zoning Commission reviewed the proposed Neighborhood Community Commercial (NCC) zone and supported its creation. At the time, the Commission had general questions and comments regarding the locations where the proposed zone could be implemented. City Council Work Session At the City Council Work Session of August 25, 2020, the City Council reviewed the proposed Neighborhood Community Commercial (NCC) zone and requested staff conduct additional public outreach as it pertains to the locations that the zone would be applied. On April 27, 2021, the City Council reviewed and supported creating the Neighborhood Community Commercial (NCC) zone and the methodology to conduct a neighborhood-by-neighborhood public outreach strategy after the zone’s adoption to determine the locations and support to rezone areas of the North End, Southside, and Sunnyside neighborhoods to the proposed zone. At the April 27, 2021 City Council meeting, a member of the public expressed opposition to proposed amendment since it has a lower building height (45-feet). An additional detailed summary of the public outreach and separate email messages received are included in Attachment 3. Planning and Zoning Commission Hearing On May 26, 2021, the Planning and Zoning Commission reviewed the application and had general questions. A summary of the questions specific to the proposed Zoning Code Text Amendment include:
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Attachments: | Res. 2021-XX | ||
Exhibit A to Res. 2021-33 | |||
ORD2021-17 | |||
2. Narrative and Regional Plan Conformance Analysis | |||
3. Public Comments | |||
Staff Presentation |
10.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||||||||||||||||||||||||
Public Hearing: Fiscal Year 2021-2022 Budget and Property Tax Levy | |||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||
1) Open the public hearing
2) Receive citizen input 3) Close the public hearing 4) Convene Special Meeting |
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Executive Summary: | |||||||||||||||||||||||||||
This public hearing is being held to comply with law. Arizona budget laws require a public hearing on the proposed final budget and property tax levy, A.R.S. Section 42-17104. | |||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
Upon adopting the final Fiscal Year (FY) 2021-2022 Budget, the City may commit and spend funds for community needs as described in the budget. The budget is funded through numerous revenue sources, including property tax. The FY 2020-2021 primary property tax levy was $6,952,496. The City is proposing a flat levy on the existing property. The total levy related to new construction is $86,167 for a total levy of $7,038,663 in FY 2021-2022. The primary property tax rate to support this levy is 0.7189 per $100 of net assessed valuation (a decrease from the prior fiscal year). The City is proposing a secondary property tax levy of $7,739,745 on existing properties, plus a levy of $96,229 on new construction, for a total secondary property tax levy in FY2021-2022 of $7,835,974. The proposed secondary property tax rate is 0.8000 per $100 of net assessed valuation (same as the prior fiscal year). |
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Policy Impact: | |||||||||||||||||||||||||||
The FY 2021-2022 Budget is the financial plan of the City for the upcoming fiscal year. | |||||||||||||||||||||||||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||||||||||||||||||||||||
The adoption of the Annual Budget and Financial Plan provides direction and financial resources to support the Key Community Priorities, Regional Plan and Team Flagstaff Strategic Plans. | |||||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
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Options and Alternatives: | |||||||||||||||||||||||||||
1. Conduct the public hearing; or, 2. Delay the public hearing |
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Background and History: | |||||||||||||||||||||||||||
Budget adoption: The budget was presented for tentative adoption on June 1, 2021. The tentative adoption established the maximum appropriation for the City for the FY 2021-2022 budget year. The budget legal schedules were published in the Arizona Daily Sun on June 3, 2021, and June 10, 2021. Property tax levy: Primary property taxes are accumulated in the General Fund and pay for general services which include but are not limited to public safety, parks and recreation, other public work services, and general administrative and management functions within the City. Secondary property taxes support debt service payments on numerous city capital projects including the Aquaplex, fire stations, open space, street/utility projects, forest restoration, the core services facility, and courthouse. The current and proposed property tax rates are shown in the "Expanded Financial Consideration" section below. Truth in Taxation legislation: Every year, the Truth in Taxation legislation requires that the county assessor, on or before February 10, transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the City must go through the Truth in Taxation procedures. It is important to note that it is the levy amount and not the rate which triggers the Truth in Taxation procedure. The City of Flagstaff has not triggered the Truth in Taxation notification and hearing for FY 2021-2022 and no additional notifications are required. |
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Key Considerations: | |||||||||||||||||||||||||||
The adoption of the tentative budget set forth into motion a legally mandated time sequence of actions of which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative budget adoption, the final budget adoption, the property tax levy actions, and related publications must be started over. The final budget adoption must occur after a public hearing and Council must convene into a Special Meeting to adopt the final budget. The budget must be adopted by the third week of July. The County will adopt the property tax levy the first week of August. The key dates in the process have been presented as part of the action summary. June 1, 2021 Tentative adoption of the budget by Council
June 15, 2021 Proposed budget and property tax levy public hearing June 15, 2021 Final budget adoption (In a Special meeting) June 15, 2021 First reading property tax ordinance July 6, 2021 Final reading and adoption of the property tax ordinance |
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Community Benefits and Considerations: | |||||||||||||||||||||||||||
The City has proposed a flat primary property tax levy in FY 2021-2022 of $7,083,663. The maximum allowable primary property revenue under state law for FY 2021-2022 is $7,322,717. The primary property tax rate will decrease from $0.7510 in FY 2020-2021 to $0.7186 in FY 2021-2022 due to a total valuation of all existing properties which are increasing 4.5%. Five years of historical data is shown below:
The final budget adoption allows the City to commit and expend resources as determined to be needed through the FY 2021-2022 budget process. There have been no changes in the final budget recommended for adoption from that presented as the tentative budget. The recommended City of Flagstaff appropriation for FY 2021-2022 is $XXX,XXX,XXX.
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Community Involvement: | |||||||||||||||||||||||||||
The budget process has allowed for public participation which is vital for the City Council in determining the current year goals and objectives. The budget translates Key Community Goals and Objectives into a fiscal plan. Timely budget adoption allows the City to commit expenditures as related to the FY 2021-2022 Budget as needed for ongoing operational consistency to the citizenry. The FY 2021-2022 Budget is balanced. | |||||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||||
Inform/Involve: This is the public hearing in the budget adoption process and it is open to public comment on the property tax levy and the final budget adoption. Budget legal schedules were published in the June 3, 2021, and June 10, 2021, Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. The final opportunity for community involvement for budget adoption is at this public meeting. The final opportunity for public input on the tax levy will be at the July 6, 2021, Council Meeting. | |||||||||||||||||||||||||||
Attachments: | Presentation |
11.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-28: A resolution of the Council of the City of Flagstaff, Arizona, adopting the Budget for the City of Flagstaff for Fiscal Year 2021-2022. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-28 by title only
2) City Clerk reads Resolution No. 2021-28 by title only (if approved above) 3) Adopt Resolution No. 2021-28 4) Reconvene Regular Meeting |
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Executive Summary: | |||||
Each municipality is required to adopt a budget as prescribed by A.R.S. Title 42, Chapter 17, Articles 1 through 5. As published in the tentative adoption of the budget, the final budget is to be adopted on June 15, 2021, (during a Special Meeting), and following a public hearing to receive citizen comments. | |||||
Financial Impact: | |||||
The final budget adoption allows the City to commit and spend funds for community needs as described in the Fiscal Year (FY) 2021-2022 Budget. This will set the maximum allowable expenditures for FY 2021-2022. | |||||
Policy Impact: | |||||
The FY 2021-2022 budget is the financial plan of the City for the upcoming fiscal year. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
The adoption of the Annual Budget and Financial Plan provides direction and financial resources to support the Key Community Priorities and Objectives, Regional Plan and Team Flagstaff Strategic Plan. | |||||
Has There Been Previous Council Decision on This: | |||||
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Options and Alternatives: | |||||
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Background and History: | |||||
The budget was presented for tentative adoption on June 1, 2021. The tentative adoption established the maximum appropriation for the City for FY 2021-2022. The budget legal schedules were published in the Arizona Daily Sun on June 3, 2021, and June 10, 2021. | |||||
Key Considerations: | |||||
The adoption of the tentative budget set forth into motion a legally mandated time sequence of actions of which the Council must adhere to adopt a final budget. If this time sequence is not met as required by statute, the tentative budget adoption, final budget adoption, and related publications must be started over. The final budget adoption must occur after a public hearing and Council must convene into a Special Meeting to adopt the final budget. The budget must be adopted by the third week of July. June 1, 2021 Tentative adoption of the budget by Council
June 15, 2021 Public hearing on FY 2020-2021 Budget and Property Tax Levy June 15, 2021 Final budget adoption (In a Special meeting) |
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Community Benefits and Considerations: | |||||
Funds must be appropriated to allow for expenditures to occur. The City can spend less than the adopted budget, however, we cannot exceed the budget even if revenues are higher than what was adopted. The City Council adopted an Economic Recession Plan ("Recession Plan") which provides guidance in expenditure reduction measures to ensure we stay within the revenue resources we receive as a result changes in economic conditions. The City monitors financial revenue data throughout the year. |
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Community Involvement: | |||||
The budget process has allowed for public participation which is vital for the City Council in determining the current year priorities and objectives. The budget assists in translating the community's priorities and objectives into fiscal reality. Timely budget adoption allows the City to commit expenditures as related to the FY 2021-2022 Budget as needed for ongoing operational consistency to the citizenry. The FY 2021-2022 Budget is balanced. | |||||
Expanded Options and Alternatives: | |||||
Inform/Involve: Earlier this evening there was a public hearing to receive any last public comments prior to final budget adoption. Budget legal schedules were published in the June 3, 2021, and June 10, 2021, Arizona Daily Sun to allow for community review. In addition, the legal and other budget schedules were made available at City Hall, at both Flagstaff Public Libraries, and on the official city website. | |||||
Attachments: | Res. 2021-28 | ||
FY 2021-2022 Budget Schedules | |||
Compensation Presentation |
12.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||
Consideration and Adoption of Ordinance No. 2021-14: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June 2022. (Primary and secondary property tax levies for FY 2021-2022) | |||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||
At the June 15, 2021 Council Meeting:
1) Read Ordinance No. 2021-14 by title only for the first time 2) City Clerk reads Ordinance No. 2021-14 by title only (if approved above) At the July 6, 2021 Council Meeting: 3) Read Ordinance No. 2021-14 by title only for the final time 4) City Clerk reads Ordinance No. 2021-14 by title only (if approved above) 5) Adopt Ordinance No. 2021-14 |
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Executive Summary: | |||||||||||||||||||||||||||
The City Council is required to fix and levy the amount to be raised from property taxation after the adoption of the final budget, per A.R.S. Section 42-17151. The final budget is anticipated to be adopted on June 15, 2021. | |||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||
The City is proposing a flat primary property tax levy of $6,952,496 on existing properties, plus a levy of $86,167 on new construction, for a total primary property tax levy in Fiscal Year (FY) 2021-2022 of $7,038,663. The primary property tax rate to support this levy is $0.7186 per $100 of assessed valuation (lower than the prior fiscal year). The proposed levy is less than the maximum allowable primary property tax levy allowed for FY 2021-2022, which is $7,322,717. The City is proposing a secondary property tax levy of $7,739,745 on existing properties, plus a levy of $96,229 on new construction, for a total secondary property tax levy in FY 2021-2022 of $7,835,974. The proposed secondary property tax rate is $0.8000 per $100 of assessed valuation (same as the prior fiscal year). |
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Policy Impact: | |||||||||||||||||||||||||||
Adoption of the proposed property tax levies will generate revenues to help fund the community needs as identified in the FY 2021-2022 Final Budget and policies reflected therein. | |||||||||||||||||||||||||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||||||||||||||||||||||||
The FY 2021-2022 budget is the guiding document for the financial plan of the City. The property tax adoption is part of the overall City budget adoption. | |||||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||
Property tax information has been discussed or presented at the following public meetings:
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Options and Alternatives: | |||||||||||||||||||||||||||
1) Adopt the primary and secondary property tax rates as proposed. 2) Adopt lower primary and secondary property tax rates than proposed. 3) Adopt higher tax rates than proposed, however, this action may be barred by Truth in Taxation Notice publication deadlines or other legal considerations. |
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Background and History: | |||||||||||||||||||||||||||
Primary property tax revenues may be used for all purposes. Primary property tax levies are limited, per A.R.S. Section 42-17051. The City has the ability to increase the amount received from the primary property tax levy by a maximum of 2% each year excluding new construction. The maximum allowable increase for FY 2021-2022 is 4.0%. FY 2021-2022 proposed primary property tax levy is set at $7,038,663, which is less than the maximum allowable levy of $7,322,717. Primary property tax levies are also subject to "Truth in Taxation" notice and hearing requirements, per A.R.S. Section 42-17107. On or before February 10 of each year, the county assessor must transmit to each city and town an estimate of the total net assessed valuation of the city, including new property added to the tax roll. If the proposed primary tax levy amount, excluding amounts attributable to new construction, is greater than the levy amount in the previous year, the city must follow the "Truth in Taxation" procedures. It is important to note that it is the levy amount and not the rate which triggers the "Truth in Taxation" procedures. The proposed FY2021-2022 primary tax levy amount did not trigger the "Truth in Taxation" procedures. Secondary property tax revenues may only be used by cities and towns to retire the principal and interest or redemption charges on general obligation bonds issued to pay for capital projects. Secondary property tax levies are not limited. The adoption of the property tax levy is the final step in the entire budget approval process. |
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Key Considerations: | |||||||||||||||||||||||||||
The key dates for budget and property tax levy adoption have been determined and have been followed throughout this process. The County will adopt the property tax levy as approved by the City in August 2021. | |||||||||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||||||||
The City is budgeting primary property tax revenues of $6,996,000 in its FY 2021-2022 Budget. This budgeted amount is less than the levy amount because the City is allowing for approximately 1.2% in bad debt (taxes not able to be collected). The City anticipates an overall 1.3% increase in primary property tax revenues in FY 2021-2022, due to the increase from new construction (properties added to tax roll). Primary property tax revenues may be used for any general purpose use of the City government. Statutorily, the maximum allowable primary property levy for FY 2021-2022 is $7,322,717. The City has budgeted a total of $7,835,974 in FY 2020-2021 secondary property tax, an approximate 2% increase over the FY 2020-2021 budget ($7,406,121). The increase is directly related to the increased assessed valuation (increase in property values) and new construction. Secondary property tax revenues are used to pay general obligation debt issued for City capital projects. Five years of historical data is shown below:
Primary property taxes account for XX% of the General Fund revenues budgeted for FY 2021-2022. |
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Community Involvement: | |||||||||||||||||||||||||||
Primary property taxes help support a number of City services including public safety, parks and recreation, other public works services, and general administrative and management functions within the City. Secondary property taxes support the debt service payment on numerous city capital projects including Aquaplex, Fire Stations, Open Space, numerous street/utility projects, Forest Restoration, Core Services Facility, and the Courthouse. |
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Expanded Options and Alternatives: | |||||||||||||||||||||||||||
Inform & Involve: Budget legal schedules were published in the June 3, 2021, and June 10, 2021, Arizona Daily Sun to allow for additional community review. In addition, the legal and other budget schedules were made available at City Hall, and on the official city website or by request. At a public hearing on June 15, 2021, the final budget adoption and the property tax levy is open for public comment and allows citizens to provide input. The final opportunity for public input on the tax levy will be at the July 6, 2021, Council Meeting. | |||||||||||||||||||||||||||
Attachments: | Ord. 2021-14 |
12.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-15: An ordinance of the City Council of the City of Flagstaff, authorizing the acquisition of real property for the Lone Tree Overpass Project; providing for delegation of authority, subsequent council approvals, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 15th, 2021 Council Meeting:
1) Read Ordinance No. 2021-15 by title only for the first time 2) City Clerk reads Ordinance No. 2021-15 by title only (if approved above) At the July 6th, 2021 Council Meeting: 3) Read Ordinance No. 2021-15 by title only for the final time 4) City Clerk reads Ordinance No. 2021-15 by title only (if approved above) 5) Adopt Ordinance No. 2021-15 |
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Executive Summary: | |||||
Adoption of this ordinance will authorize the acquisition of the real property interests required for Lone Tree Overpass project. | |||||
Financial Impact: | |||||
The Lone Tree Overpass Project is currently budgeted in FY2020-2021 in the amount of $5,862,375 in the Transportation Fund, Account Number 047-05-112-3054-6. The Lone Tree Corridor Project is currently budgeted in FY2021-2022 in the amount of $250,000 in the Transportation Fund, Account Number 048-05-118-3495-6. Both funds will be utilized to complete the attached project scope from Route 66 to Sawmill Road. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe and Healthy Community -
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Has There Been Previous Council Decision on This: | |||||
During the February 2nd, 2021 Council meeting, Council awarded the Design-Build Services Agreement for Phase I of the project development to Ames Construction. The agreement provided services for parcel acquisition coordination. Previous City Council reviewed options for the Lone Tree Overpass bond project and directed staff to prepare ballot language for a $73M bond project to be funded through secondary property tax in the 2018 election, which was passed by the Flagstaff voters. |
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Options and Alternatives: | |||||
1. Approve ordinance with option 1: All purchase contracts for a Property in an amount exceeding $50,000 are subject to subsequent City Council approval; 2. Approve ordinance with option 2: The City Council gives its prior approval and the City Manager is delegated authority to enter into all purchase contracts for the Properties, so long as the purchase price for a Property is reasonably consistent with the appraisal of just compensation to be paid. 3. Do not approve property acquisitions, and provide other direction. |
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Background and History: | |||||
The Lone Tree Overpass has been a planned project for over a decade in the Flagstaff community. The Lone Tree Overpass Study, which evaluated conceptual design options for the bridge was completed in 2010. The goal of the project is to provide better connectivity for our transportation network and provide a grade-separated crossing that increases safety and convenience for commuters. The Overpass also coordinates with the future planned improvements of the Lone Tree Corridor reconstruction which was studied in a report completed in 2006. The Lone Tree Corridor and Overpass serves to connect the southern area of town with the Route 66 corridor and provides an option that reduces congestion on other roadway corridors. A portion of the Lone Tree Corridor from Sawmill Road to Butler Avenue is included in this Overpass design. This section of the corridor was included at this time to provide a coordinated improvement north and south of the Butler Avenue Intersection. In November 2018, the voters were asked to approve a ballot measure to fund the Overpass (Proposition 420) and a separate ballot measure to fund the Corridor Improvements (Proposition 419). Both propositions passed. On August 21, 2020, the City posted a Request for Statements of Qualifications (RSOQ) from Arizona Registered Contractors on the City's PlanetBids electronic bidding platform, and advertised it in the Arizona Daily Sun on August 23 and 30, 2020. The Design-Build solicitation will evaluate contractors based on their qualifications and experience with providing similar Design-Build projects. The Design-Builder will provide design and construction services for the Overpass. On September 24, 2020, the City received four responses to the Request for Statements of Qualifications (RSOQ). A seven-person evaluation committee was formed consisting of five staff members and two outside individuals (one officer of a registered contractor and one certified design professional in the industry). The Statements of Qualifications (SOQs) received were evaluated and the evaluation committee selected three firms for interviews. Upon the completion of the interviews, the evaluation committee selected Ames as the most qualified Design-Builder to perform the work. On February 2, 2021, City Council awarded the Design-Build Services Agreement for Phase I of the project development to Ames Construction. The agreement provided services for parcel acquisition coordination. |
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Community Involvement: | |||||
The Lone Tree Overpass will provide a new roadway corridor and bridge over the BNSF Railway and the future Rio de Flag Flood Control Project, providing connectivity between Butler Avenue and Route 66 in central Flagstaff. Multimodal transportation and alternative intersection design will be included in this project to enhance all modes of transportation. This project will also be designed with consideration of goals from the City's Climate Action and Adaptation Plan and the Southside Neighborhood Plan. An Economic Impact Analysis will also be developed to evaluate impacts for changes in transit behavior which will help identify future needs or mitigation. | |||||
Expanded Options and Alternatives: | |||||
There was extensive public coordination with the development of both the Overpass concept study and the Corridor Study in the late 2000s. There was also outreach performed for Proposition 419 and 420. This contract with Ames includes public participation meetings, neighborhood outreach, development of a website to provide information, project renderings to improve understanding of the proposed project elements, and general public coordination throughout the design and construction of the project. | |||||
Attachments: | Presentation | ||
Ord. 2021-15 | |||
Exhibit A | |||
Exhibit B |
12.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-31: Consideration of an Intergovernmental Agreement (IGA) between the City of Flagstaff and the Arizona Board of Regents, for and on behalf of, Northern Arizona University (NAU) to share resources, information, and proportional costs for continued operation of a Public Safety Radio System. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-31 by title only
2) City Clerk reads Resolution No. 2021-31 by title only (if approved above) 3) Adopt Resolution No. 2021-31 |
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Executive Summary: | |||||
Policy Decision or Reason for Action:
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Financial Impact: | |||||
The IGA allows the City of Flagstaff to realize an approximate benefit of $94,348 per year in shared expenses with NAU. This breaks down to an estimated $51,480 for CAD/RMS maintenance and $42,868 for 50% of the System Manager's salary. The loss of these funds provided through the IGA would not result in a corresponding reduction in actual CAD/RMS maintenance costs to the City of Flagstaff. This IGA is budgeted in the Police budget in account number 001-04-061-0224-2-4290. Without the IGA, the City of Flagstaff would need to staff the full financial burden of a System Manager at an estimated cost of $85,736 per year. The net financial impact of losing the shared expense revenue while increasing the personnel costs to the City of Flagstaff is estimated at approximately $137,216 per year. |
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Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe and Healthy Community |
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Has There Been Previous Council Decision on This: | |||||
Yes, The Flagstaff City Council approved the previous IGA with NAU in March 2011. This IGA will expire in July 2021 if not terminated beforehand by either party in accordance with the provisions outlined in the IGA. | |||||
Options and Alternatives: | |||||
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Attachments: | Res. 2021-31 | ||
IGA | |||
IGA Change Summary | |||
Staff Summary |
12.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-35: A resolution approving a Binding Waiver of Enforcement between the City of Flagstaff and Northgate Holdings, LLC related to properties owned by Northgate generally located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-35 by title only
2) City Clerk reads Resolution No. 2021-35 by title only (if approved above) 3) Adopt Resolution No. 2021-35 |
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Executive Summary: | |||||
Northgate Holdings, LLC (“Northgate”) is the owner of six parcels of land located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street in Flagstaff, with Assessor Parcel Numbers 103-15-023, 103-15,024, 103-15-025, 103-15-026, 103-15-002, and 103-15-003 (“Northgate Properties”). The Northgate Properties are zoned Community Commercial (CC) and also have the option to elect T4 Neighborhood 1 (T4N.1) transect zoning. On November 17, 2020, the Flagstaff City Council adopted a land use law, Ordinance 2020-28, generally referred to as the High Occupancy Housing amendments, which made various amendments to the Flagstaff Zoning Code. Northgate was the owner of the Northgate Properties on November 17, 2020. Arizona Revised Statutes §12-1134 (“Prop 207”) allows a property owner to seek just compensation when a city adopts a land use law that reduces the property owner’s existing rights to use, divide, sell, or possess private real property and such action reduces the fair market value of the property. On March 30, 2021, Northgate filed a claim for just compensation under Prop 207, asserting that the amendments to the Flagstaff Zoning Code adopted by Ordinance 2020-28 reduced its rights to use the Northgate Properties and thereby reduced the fair market value of the Northgate Properties. Northgate is seeking $2 million in just compensation for the alleged reduction in market value of the Northgate Properties. In response to a claim for just compensation under Prop 207, a city may reach an agreement with the property owner on the demanded compensation, deny the demanded compensation and defend such denial in litigation, amend the use law, repeal the land use law, or issue to the property owner a binding waiver of enforcement of the land use law on the owner’s specific parcels. If the City Council approves and adopts the attached resolution approving a Binding Waiver of Enforcement between the City and Northgate, the Northgate Properties would not be subject to the High Occupancy Housing amendments adopted by Ordinance 2020-28. |
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Financial Impact: | |||||
Adoption of the resolution and approval of the Binding Waiver of Enforcement will moot Northgate's claim for $2 million in just compensation. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Res. 2021-35 | ||
Binding Waiver of Enforcement | |||
Northgate Properties Map | |||
Ord. 2020-28 | |||
Res. 2020-59 | |||
Presentation |
12.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-34: A resolution adopting the Flagstaff Carbon Neutrality Plan | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-34 by title only
2) City Clerk reads Resolution No. 2021-34 by title only (if approved above) 3) Adopt Resolution No. 2021-34 |
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Executive Summary: | |||||
In response to community appeals, in June 2020, the Flagstaff City Council unanimously adopted Resolution 2020-09 endorsing a Declaration of a Climate Emergency for the City of Flagstaff. The Climate Emergency Declaration outlines the following priorities for the mobilization of resources. The City of Flagstaff will:
This Plan sets a vision, overarching goals, and specific strategies to reach carbon neutrality and other elements of Flagstaff’s Climate Emergency Declaration. This Plan will guide the City of Flagstaff’s decisions about policies, funding, investments, and program development. This Plan is also a communication tool, to help Flagstaff community members understand the City’s goals, strategies, and potential actions. This Plan identifies areas for action by individuals, opportunities for collaboration with businesses, and how these issues are interconnected. |
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Financial Impact: | |||||
Funding for the implementation of Plan strategies will need to come from within the City budget, agency grants, and new revenue sources. Some actions in the Plan require capital investment in City infrastructure. Others will require increases in annual operating budgets. Some actions are potential candidates for state, federal, or foundation funding. Funding options include:
Staff are developing a financial impact and avoided cost plan and will return to City Council in the fall. |
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Policy Impact: | |||||
The Plan includes several strategies that will have long-term impacts on City policy, including but not limited to the Zoning Code, Engineering Standards, and the Solid Waste Code. Each of these policy recommendations will be vetted among stakeholders and then brought to City Council for discussion and consideration. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Council Goals: Take meaningful climate change action. Regional Plan: Goal E.1. Increase energy efficiency. Goal E.2. Expand production and use of renewable energy. Goal E&C.1. Proactively improve and maintain the region’s air quality. Goal E&C.2 Reduce Greenhouse gas emissions. Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation efforts. Goal E&C.4. Integrate the best available science into all policies governing the use and conservation of Flagstaff’s natural resources. |
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Has There Been Previous Council Decision on This: | |||||
Yes, on June 23, 2020 the City Council unanimously adopted the Climate Emergency Declaration. | |||||
Options and Alternatives: | |||||
Option A. Adopt Resolution 2021-34 as submitted and adopt the Plan to guide City staff. Option B. Recommend changes to Resolution 2021-34. Option C. Not adopt Resolution 2021-34 and not establish goals and a planning framework to take meaningful climate action. |
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Background and History: | |||||
In 2017 the City Council established a goal to take meaningful climate action. As part of this goal, staff were directed to develop a climate action plan. | |||||
Key Considerations: | |||||
Global greenhouse gas (GHG) emissions are changing the climate in ways that threaten Flagstaff’s unique amenities and way of life. Projected changes in temperature, snowpack, water availability, and wildfire risk exacerbate existing challenges and introduce new challenges to Flagstaff’s natural resources, economy, infrastructure systems, and quality of life. While we can work to reduce Flagstaff’s contributions to those climate changes, preparing for inevitable impacts of these changes in Flagstaff is necessary. By taking action now to reduce the community’s emissions and prepare for climate risks, the City of Flagstaff can better protect the wellbeing of its residents for decades to come. There are many community benefits to climate action, while the cost of inaction is incredibly high. |
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Community Benefits and Considerations: | |||||
While there are proposed initiatives in the Plan that have financial implications, these initiatives will still be subject to review and approval through the regular budget process in the future. Initiatives will be evaluated against greenhouse gas emission reductions, benefits to the community, return on investment, and financial impact. | |||||
Community Involvement: | |||||
Many of the strategies and actions in the Flagstaff Climate Action and Adaptation Plan will enhance quality of life for Flagstaff residents. For example, the introduction of energy-saving equipment and behaviors not only addresses climate goals but can also lower energy costs. This plan prioritizes these “win-win” solutions that benefit both the climate and other facets of the Flagstaff community. Some co-benefits include the following: Support for low-income and disadvantaged communities. When implemented carefully and correctly, actions such as local green job training and subsidy programs for energy efficiency upgrades can be especially helpful for low-income and disadvantaged communities. Public health. Some actions that reduce greenhouse gas emissions also promote healthier lifestyles, such as supporting more people walking and biking and eating less carbon-intensive foods. Quality of life and well-being. Many climate actions can also improve quality of life for Flagstaff residents, such as benefits from green jobs to the local economy and creation of more comfortable and inviting homes through energy efficiency improvements. Local habitat, recreation, and aesthetics. In addition to enhancing ecosystem resilience, minimizing heat impacts, and storing carbon, actions that improve natural habitat can also enhance natural beauty and provide recreation opportunities for visitors and residents. Economic stability. Looking ahead can help the Flagstaff community prepare for potential shifts in both climate and visitation. Climate action can help existing businesses be more resilient amidst change, while emerging businesses capitalizing on the need for climate solutions can create high-quality jobs. |
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Expanded Options and Alternatives: | |||||
CONSULT: Staff utilized used a number of different strategies to engage more than 1,000 community members in this Plan.
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Attachments: | Res. 2021-34 | ||
Carbon Neutrality Plan | |||
Presentation |
12.F.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: Canceling of the August 17, 2021 Regular Meeting and the August 31, 2021 Work Session. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City Charter requires the Council to meet at least one time per month. The City Council Rules of Procedure prescribe that the City Council shall hold a Regular Meeting on the third or fourth Tuesday of August unless a majority of the Council decides to postpone or cancel the meeting. As it stands currently, the City Council is scheduled to return from summer break on August 17, 2021. Over the past few months and continuing over the summer break, a number of upgrades to the Council Chambers will be done. Staff is recommending that the meeting scheduled on August 17, 2021 be canceled so the Council may hold an Executive Session followed by in-person training of the upgrades and new equipment within Council Chambers. The Regular Meeting, as required by the Charter and Council Rules of Procedure, will occur on the fourth Tuesday, August 24, 2021. While the Rules of Procedure allow for the first meeting in August to be held on the third or fourth Tuesday, staff felt that a formal cancelation of the August 17, 2021 meeting should occur at a public meeting since the date has been published online as part of the Working Calendar available to the public. Furthermore, the Work Session of August 31, 2021 coincides with the 2021 Arizona League of Cities and Towns Annual Conference and a majority of the Council is planning to attend. Staff recommends canceling the August 31, 2021 Work Session to accommodate Council's attendance at the conference. Flagstaff City Charter Article II, Section 12 - COUNCIL MEETINGS The Council shall meet regularly at such times and at such places as shall be prescribed by its rules, but not less frequently than once each month. All meetings of the Council shall be open to the public. No change shall be made in regular meeting times or place without a published seven day notice. City Council Rules of Procedure Rule 3.01 - Regular Meetings The City Council shall hold regular meetings on the first and third Tuesday of January, February, March, April, May, June, September, October, November, and December, and on the first Tuesday of July and third or fourth Tuesday of August unless a majority of the Council decides to postpone or cancel such meeting. No change shall be made in regular meeting times or place without a published seven day notice. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance |
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Previous Council Decision on This: | |||||
Council recently updated their Rules of Procedure to allow for the first meeting following Council's summer break to occur on the fourth Tuesday. Council has also canceled meetings in the past to accommodate the League Conference. | |||||
Attachments: |
14.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition regarding lack of safe and accessible bicycle and pedestrian infrastructure in Flagstaff | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on June 9, 2021, requesting "immediate action to improve infrastructure to protect pedestrians and cyclist through the following actions:
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INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2021-04 |
14.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about reviewing and possibly amending the 2021 Commemorative Flag schedule to designate flags for July and August. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Salas has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
14.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about the addition of a "Land Acknowledgement" in the City Council Rules of Procedure, to be read during the agenda's PLEDGE OF ALLEGIANCE AND MISSION STATEMENT section. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Aslan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. Councilmember Aslan proposed the following language for discussion and consideration: The Flagstaff City Council recognizes that this city we consider home sits at the base of the Sacred Peaks, on homelands shepherded by more than 12 Tribal Nations and Indigenous Peoples throughout this region. We honor them, their legacies, their traditions, and their past, current, and future generations who will forever call this place home.
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INFORMATION: | |||||
Attachments: |