ATTENTION IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
|
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
||||||||
2. | ROLL CALL
|
||||||||
3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
||||||||
4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
||||||||
5. | PROCLAMATIONS AND RECOGNITIONS |
||||||||
A. | Proclamation: Building Safety Month | ||||||||
B. | Proclamation: Bike Month | ||||||||
C. | Proclamation: National Nurses Appreciation Week | ||||||||
i. | Nurse Recognition | ||||||||
6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
||||||||
A. | Consideration of Appointments: Parks and Recreation Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring August 2022.
|
|||||||||
7. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Matthew Allan Gorman, "Matty G's," 6 E. Aspen Avenue #100, Series 12, New Application. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|||||||||
8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
||||||||
A. | Consideration and Approval of Contract: The renovation of the sports courts in partnership with the Phoenix Suns Rebound Project at Ponderosa Park in the Sunnyside neighborhood with General Acrylics, Inc. in the amount of $55,533.84 | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
B. | Consideration and Approval of Contract: Purchase of one (1) Residential Rear Load Refuse Truck from Short Equipment, Inc. in the amount of $158,775.37. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
C. | Ratification: Surface Transportation Reauthorization Revised Project Request | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Ratify the Surface Transportation Reauthorization Revised Project Request Letter
|
|||||||||
D. | Consideration of Appointments: On-Call Magistrates for the Flagstaff Municipal Court | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the Judicial Appointment Advisory Panel's recommendation to appoint Andrew Moore, Michael Araujo and Howard Grodman as On-Call Magistrates for the Flagstaff Municipal Court.
|
|||||||||
9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff (COF) and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for Airport Coronavirus Response Grant Program funding for operational and maintenance expenses directly related to the Flagstaff Pulliam Airport. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the grant agreement in the amount of $1,444,012 for airport operational and maintenance costs.
|
|||||||||
10. | REGULAR AGENDA | ||||||||
A. | Consideration and Approval of Preliminary Plat: Case No. PZ-20-00088-01, CDR 276, LLC requests Preliminary Plat approval for Canyon Del Rio Block I located at 3200 E Butler Avenue, a single-family home subdivision on 13.34 acres in the R1 (Single Family Residential) Zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (4-1), approve the Preliminary Plat.
|
|||||||||
B. | Consideration and Approval of Preliminary Plat: Case No. PZ-20-00089-01 CDR 276, LLC requests Preliminary Plat approval for Canyon Del Rio Block G located at 3200 E Butler Avenue, a single-family townhome subdivision on 9.03 acres in the MR (Medium Density Residential) Zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (4-1), approve the Preliminary Plat.
|
|||||||||
C. | Consideration and Adoption of Ordinance No. 2021-12: An ordinance of the City Council of the City of Flagstaff abandoning and authorizing the sale of approximately 1,400 square feet of the Hoskins Avenue public right-of-way adjacent to 709 S. O'Leary Street; providing for delegation of authority, repeal of conflicting ordinances, severability, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends a motion that the requested public right-of-way within Hoskins Avenue is necessary to complete public improvements and therefore do not approve the abandonment request; or
If Council finds that the full width of Hoskins Avenue is no longer needed as public roadway, then At the May 4, 2021 Council Meeting: 1) Read Ordinance No. 2021-12 by title only for the first time 2) City Clerk reads Ordinance No. 2021-12 by title only (if approved above) At the May 18, 2021 Council Meeting: 3) Read Ordinance No. 2021-12 by title only for the final time 4) City Clerk reads Ordinance No. 2021-12 by title only (if approved above) 5) Adopt Ordinance No. 2021-12 or as an additional alternative: City Council can remand the request back to the Planning & Zoning Commission for their consideration. While staff provided a written recommendation to deny the request at the Planning & Zoning Commission in January, during the meeting staff provided an alternative recommendation that the right-of-way was not needed. Since that time Transportation Engineering has determined the right-of-way is in fact desired to be retained for public use. |
|||||||||
D. |
Consideration and Adoption of Resolution No. 2021-18: A resolution of the Flagstaff City Council amending the Flagstaff Automotive Sales Tax Rebate Program to further the City's climate action goals and to support local automotive dealers (Flagstaff Automotive Sales Tax Rebate Program) Consideration and Adoption of Resolution No. 2021-19: A resolution of the Flagstaff City Council amending the Flagstaff Business Attraction Job Creation Incentive Program to assist in attracting new businesses that will provide high wage jobs in specific industry sectors (Flagstaff Business Attraction Job Creation Incentive Program) Consideration and Adoption of Resolution No. 2021-20: A resolution of the Flagstaff City Council amending the Development Reinvestment Incentive Program to assist in attracting new businesses that will provide high wage jobs in targeted industry sectors (Flagstaff Business Attraction Development Reinvestment Incentive Program) |
||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Flagstaff Automotive Sales Tax Rebate Program:
1) Read Resolution No. 2021-18 by title only
2) City Clerk reads Resolution No. 2021-18 by title only (if approved above) 3) Adopt Resolution No. 2021-18 Flagstaff Business Attraction Job Creation Incentive Program: 1) Read Resolution No. 2021-19 by title only 2) City Clerk reads Resolution No. 2021-19 by title only (if approved above) 3) Adopt Resolution No. 2021-19 Flagstaff Business Attraction Development Reinvestment Incentive Program: 1) Read Resolution No. 2021-20 by title only 2) City Clerk reads Resolution No. 2021-20 by title only (if approved above) 3) Adopt Resolution No. 2021-20 |
|||||||||
E. |
Consideration and Adoption of Resolution No. 2021-15: A resolution approving the City of Flagstaff's 2021/2025 Consolidated Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). Consideration and Adoption of Resolution No. 2021-16: A resolution approving the City of Flagstaff's 2021 Analysis of Impediments to Fair Housing Choice and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). Consideration and Adoption of Resolution No. 2021-17: A resolution approving the City of Flagstaff's 2021/2022 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). |
||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2021-15 by title only
2) City Clerk reads Resolution No. 2021-15 (if approved above) 3) Adopt Resolution No. 2021-15 4) Read Resolution No. 2021-16 by title only 5) City Clerk reads Resolution No. 2021-16 (if approved above) 6) Adopt Resolution No. 2021-16 7) Read Resolution No. 2021-17 by title only 8) City Clerk reads Resolution No. 2021-17 (if approved above) 9) Adopt Resolution No. 2021-17 |
|||||||||
F. | Consideration and Adoption of Ordinance No. 2021-06: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 from the Estate Residential (ER) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommended that the Planning and Zoning Commission forward the Direct to Ordinance Zoning Map Amendment request to the City Council with a recommendation for approval, in accordance with the findings presented in the attached report.
The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01). Should the Council decide to deny the requested Zoning Map Amendment: At the May 4, 2021 Council Meeting: 1) Approve a motion to deny the application for Zoning Map Amendment Should the Council decide to approve the requested Zoning Map Amendment: At the May 4, 2021 Council Meeting: 1) Read Ordinance No. 2021-06 by title only for the first time 2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above) At the May 18, 2021 Council Meeting: 3) Read Ordinance No. 2021-06 by title only for the final time 4) City Clerk reads Ordinance No. 2021-06 by title only (if approved above) 5) Adopt Ordinance No. 2021-06 |
|||||||||
11. | COUNCIL LIAISON REPORTS | ||||||||
12. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
13. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
14. | ADJOURNMENT | |||||
|
6.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointments: Parks and Recreation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring August 2022.
|
|||||
Executive Summary: | |||||
The Parks and Recreation Commission consists of seven (7) citizen members. The Parks and Recreation Commission makes recommendations to the Council regarding City parks and recreational programs, the annual budget and capital improvements for the Parks and Recreation Divisions. There is currently one available seat due to a resignation. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are five applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Aslan |
|||||
Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
|
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing a member at this time, the commission will be at full membership and able to continue to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
|||||
Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and by City staff have occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Parks and Recreation Commission Authority |
7.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Action on Liquor License Application: Matthew Allan Gorman, "Matty G's," 6 E. Aspen Avenue #100, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
|||||
Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Matty G's is a new business in Flagstaff. If approved it will be the 94th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
|||||
Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is May 7, 2021. |
|||||
Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on April 13, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Matty G's - PD Memo | |||
Matty G's - Zoning Memo | |||
Matty G's - Map |
8.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: The renovation of the sports courts in partnership with the Phoenix Suns Rebound Project at Ponderosa Park in the Sunnyside neighborhood with General Acrylics, Inc. in the amount of $55,533.84 | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Ponderosa Park is located in the Sunnyside neighborhood, at 2512 N. First Street, with both Killip Elementary and Ponderosa Head Start schools connected to the park grounds and serves an under-served population in Flagstaff. Through an opportunity with the Phoenix Suns and APS, City Parks and Recreation applied for and were awarded the opportunity for the basketball courts at Ponderosa Park to be renovated. The donated renovation covers the two basketball courts and provides the ability for the City to coordinate a renovation project of the third court, currently striped for tennis, along with the donated efforts through the Suns Rebound Project. | |||||
Financial Impact: | |||||
Costs associated to combine the third surface-connected sports court with the donated efforts of the Phoenix Suns and APS amounts to $55,533.84 utilizing a Mohave Cooperative Purchasing Agreement with General Acrylics, Inc. Between the Parks and Recreation Sections, the cost encumbrance will be split from cost-savings throughout fiscal year 2020-2021. | |||||
Policy Impact: | |||||
No policy impacts
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Safe and Healthy Community
Inclusive and Engaged Community Livable Community |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The Parks Section has attempted to budget for this sports court resurfacing for years as deferred maintenance that has been difficult to align with other prioritized projects and funding sources. The Suns Rebound Project provided an opportunity that was awarded last month. The scope of work for the donated project includes a post-tensioned concrete slab overlay that is 6-inches thick placed on top of the current concrete slab for the two basketball courts leaving the tennis court for the City to complete. In an effort to utilize operational synergies provided with the contractor for the renovation project, Parks and Recreation staff have determined that including the third sport court (tennis) in the 6-inch overlay is not only feasible with saved funds but also carries a high level of importance in keeping the sport court space accessible to all as well as safely playable at the neighborhood park. Procurement of the renovation services is achieved through the use of a formally solicited Mohave Cooperative Purchasing Agreement (#20N-GA13-0202) with General Acrylics, Inc. |
|||||
Key Considerations: | |||||
The resurfacing of the third sport court (tennis) is crucial to completing the project by keeping the three-court space accessible and inclusive for all players plus completes a large deferred maintenance project that the City has been unsuccessful in accomplishing in years past. | |||||
Community Benefits and Considerations: | |||||
Both Parks and Recreation Sections in partnership have identified savings during fiscal year 2020-2021 in various funds to accomplish this needed project. | |||||
Community Involvement: | |||||
Renovating the entire sport court space keeps an accessible surface for inclusion for the entire community in an under-served neighborhood park with two adjacent schools with ages from infant to 12 years of age. | |||||
Attachments: | Vicinity Map Ponderosa Park | ||
COF Court Surfacing coop contract | |||
Exhibit A quote | |||
Exhibit B Mohave Award, Terms & Condititions | |||
Ponderosa Tennis Court 1 | |||
Ponderosa Tennis Court 2 |
8.B.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Purchase of one (1) Residential Rear Load Refuse Truck from Short Equipment, Inc. in the amount of $158,775.37. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
The Solid Waste Commercial Program uses bulky trucks daily to collect residential refuse and green waste materials. Consistent reliability of these vehicles ensure the Solid Waste Collection Program can provide service to the City of Flagstaff facilities, residential homes and neighborhoods, publicly owned businesses and maintain our contractual obligations with NAU, FUSD and many others. The purchase of this truck has been approved by the Fleet Management Committee. This truck will supplement the current aging trucks currently used for the bulky program and provide the service level the community expects. Additionally, this truck was built to our specifications and meets our current growth and collections needs in the smaller communities such as Rio Homes, Timber sky, and Presidio to name a few. This new truck will have far superior emission standards and fuel efficiencies making them more environmentally beneficial as well. The Equipment warranty and services are supported locally in Flagstaff by Velocity (Freightliner) Truck Centers and the City of Flagstaff Fleet Department. | |||||
Financial Impact: | |||||
The Solid Waste Collection Program has $348,770 budget capacity in the Fleet Capital line item for the replacement of collection trucks in FY 2020-21 in account 211-06-166-0641-0-4401. The Section is planning on utilizing $158,775.37 of those funds for the purchase of one (1) truck. | |||||
Policy Impact: | |||||
None.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Connection to Current Council Goals: Take meaningful climate change action through the use of collection vehicles with lower emission and greater fuel efficiency. Actively manage and protect all environmental and natural resources by collecting trash and recyclables, which ensures waste is handled in an environmentally safe manner. Bulky Trash Collection reduces potential urban wildfire risk and illegal dumping in the forest. Priority Based Budgeting Council Results and Definitions: High Performing Governance by providing high quality internal and external customer service. Inclusive & Engaged Community by promoting environmental justice & the fair distribution of environmental benefits. While this is an addition to the fleet, Solid Waste does not have any residential bulky trucks that have reduced emissions. This vehicle will reduce the environmental impact and help reduce the carbon footprint. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. This truck is budgeted FY 2020-2021 and is an addition to the current Solid Waste Fleet. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
During the annual budget process for FY20-21, Solid Waste was approved to rent a bulky waste collection vehicle. After a careful look at other viable options, the purchase of this used bulky truck is the recommended prudent action to be taken. The Solid Waste Collection Program attempted to utilize contractors on a part-time basis first to supplement the growing demands for the bulky program. After a two-week trial period it was found that the contractors were not providing the high level of service that we commit to our stakeholders and the cost was very high (approximately $1050.00 /wk). The Solid Waste Collection Program also attempted to utilize the Waste Management Transfer Station in an effort to reduce load cycle times (route distances) and found that this option was just as costly and did not effectively reduce route cycle times. The Solid Waste Collection Program then reached out to all the vendors to find the exact equipment that could fill the need for additional bulky waste collection capacity and service the new subdivisions with hard to service clearances. One vendor was willing to take on the project. This truck was custom-built to the Solid Waste Collection Program’s specifications and meets the needs perfectly. After a short rental trial (7mo.), the decision was made to request a purchase of this equipment in order to reduce the overall cost of this program. The expected life of a rear loader truck is approximately 12 to 14 years, which, if the rental was continued would result in an overall cost of approximately $792,000 for 12 years. Purchasing this rear load truck will cost $158,775.37, resulting in an estimated overall cost saving of approximately $600,000 over the life of the truck. All proposed fleet purchases were approved by the Fleet Management Committee. Solid Waste vehicles under consideration for fiscal year 2019-2020 were appropriately planned and budgeted. Due to the nature of this purchase, coupled with the initial custom build and short-term rental trial period, it was determined to be a sole source because of the utilized rental period and custom design which was built to suit the City's Solid Waste needs. |
|||||
Key Considerations: | |||||
The City of Flagstaff and Fleet Services have long working relationship with Short Equipment, Inc. in Phoenix, and they will be able to provide warranty and post warranty repairs, if needed. There are also additional local resources, including, mobile mechanics to support the Section which is a direct connection to supporting Council's goal of providing "sustainable and equitable" services to our population. Fleet Services will also be authorized to perform warranty repair on these refuse bodies and be eligible for reimbursement. | |||||
Community Benefits and Considerations: | |||||
This truck was built to the Solid Waste Collection Program's specifications and used first as a trial rental truck. Because this truck was first used as a rental, the Solid Waste Collection Program was able to negotiate a greatly reduced purchase price well below the current market price on a sole source new refuse rear loader. | |||||
Community Involvement: | |||||
Community benefits include continued consistent quality Commercial trash and recycle collection service at the lowest possible user fees. In addition, having modern, clean, and efficient collection equipment with the most advanced emission control and fuel saving technology in our fleet portrays a positive image to the community we serve | |||||
Expanded Options and Alternatives: | |||||
Bulky Solid Waste Collection is a significant source of community interest in the importance of having the tools to perform the duties as obligated. Community stakeholders such as NAU, FUSD, residents, and the City's own infrastructure, rely on the Solid Waste Collection Program to deliver safe and timely collection of trash and recyclables in the community. | |||||
Attachments: | Tipper | ||
Tipper2 | |||
Cab | |||
Front View | |||
Side view | |||
Pricing Quote | |||
COF contract 2021-107 |
8.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Ratification: Surface Transportation Reauthorization Revised Project Request | |||||
STAFF RECOMMENDED ACTION: | |||||
Ratify the Surface Transportation Reauthorization Revised Project Request Letter
|
|||||
Executive Summary: | |||||
In mid-March, the House Transportation and Infrastructure Committee released guidance to House offices requesting projects for the upcoming surface transportation bill. No guidance on project or funding limitations was included in this initial guidance. In response, a team comprised of City and Metroplan staff quickly put together a $46.9 million proposal for the Lone Tree Corridor (specifically focusing on existing Lone Tree Road between JW Powell Boulevard and Sawmill Road). This proposal was supported by a variety of community and state partners and would save Proposition 419 funds by allowing reallocation of funds to other projects. More recently, the House Transportation and Infrastructure Committee released additional guidance that limited its members to a total of $20M in requests per member. Given this limited dollar amount, City staff and lobbyists worked closely with our congressional delegation to revise our request to a new dollar amount of between $6.6 and $8 million, which the City was required to submit to Congressman O’Halleran’s office by April 22. Due to this decreased dollar amount, City and Metroplan staff worked to narrow the scope of the Lone Tree Corridor project to focus on the section of existing Lone Tree Road from JW Powell Boulevard to Zuni Drive. Specifically, the project would add a roundabout at the Zuni and Lone Tree intersection at the entrance to Coconino Community College, widen the roadway footprint to better accommodate bicyclists and pedestrians, public transit and vehicular movements, and install conduit for fiber optic cable. If this request were to be successful, it will be 100 percent federally funded (no matching funds will be needed) and the potential authorization would provide for automatic appropriation (authorization and appropriation would happen at the same time instead of a longer two-step process). This is a rare and unique opportunity and in order to respond to this rapidly changing landscape within the short deadline given, City staff submitted a revised letter of support for the Lone Tree Corridor project request of $8M (focusing on JW Powell Boulevard to Zuni Dr) from the Flagstaff City Council to Congressman O’Halleran on April 23. City staff is requesting Council’s retroactive approval of this letter. |
|||||
Financial Impact: | |||||
Policy Impact: | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Previous Council Decision on This: | |||||
Attachments: | Letter |
8.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointments: On-Call Magistrates for the Flagstaff Municipal Court | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Judicial Appointment Advisory Panel's recommendation to appoint Andrew Moore, Michael Araujo and Howard Grodman as On-Call Magistrates for the Flagstaff Municipal Court.
|
|||||
Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of On-Call Magistrates for the Municipal Court allows for ongoing operations of the court without interruption. On-Call Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. On-Call Magistrates are required for the ongoing operational needs of the Municipal Court. On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. |
|||||
Financial Impact: | |||||
Funding for all judicial positions are included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
On-Call Magistrates are critical to the criminal and civil processes of the judicial branch. These appointments help maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Personnel - Attract and retain quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
No, all On-Call Magistrate Candidates would be newly appointed. | |||||
Options and Alternatives: | |||||
Approve the appointments. Don't approve the appointments and request alternative candidates for Council consideration. |
|||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: |
9.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff (COF) and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for Airport Coronavirus Response Grant Program funding for operational and maintenance expenses directly related to the Flagstaff Pulliam Airport. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the grant agreement in the amount of $1,444,012 for airport operational and maintenance costs.
|
|||||
Executive Summary: | |||||
The acceptance of the FAA Grant provides funds for costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt service payments. The grant funds may be used for expenses incurred no earlier than January 20, 2020 and ending four (4 years) or (1,460 calendar days) from the date of acceptance. The FAA encourages airports to spend the funds expeditiously to reduce the adverse impacts of the current public health emergency. |
|||||
Financial Impact: | |||||
The funds under the Airport Coronavirus Response Grant Program (ACRGP) are available at a 100% Federal share and there is no local match required. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe & Healthy Community -Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices. -Promote physical health through providing recreation opportunities, parks, open space & multiple transportation options. Sustainable, Innovative Infrastructure -Deliver outstanding services to residents through a healthy, well maintained infrastructure system. -Provide effective management of and infrastructure for all modes of transportation. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
- Accept the Grant Agreement and funding to operate and maintain the Flagstaff Pulliam Airport. - Do not accept the Grant Agreement and funding. |
|||||
Background and History: | |||||
This ACRGP Grant is provided in accordance with the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA Act or “the Act”), Division M of Public Law 116-260, as described below, to provide eligible Sponsors with funding for costs related to operations, personnel, cleaning, sanitization, janitorial services, combating the spread of pathogens at the airport, and debt service payments. ACRGP Grant amounts to specific airports are derived by legislative formula (See Division M, Title IV of the Act). | |||||
Key Considerations: | |||||
The purpose of this ACRGP Grant is to prevent, prepare for, and respond to coronavirus. Funds provided under this ACRGP Grant Agreement must only be used for purposes directly related to the airport. Such purposes can include the reimbursement of an airport’s operational and maintenance expenses or debt service payments in accordance with the limitations prescribed in the Act. ACRGP Grants may be used to reimburse airport operational and maintenance expenses directly related to Flagstaff Pulliam incurred no earlier than January 20, 2020. ACRGP Grants also may be used to reimburse a Sponsor’s payment of debt service where such payments occur on or after December 27, 2020. Funds provided under this ACRGP Grant Agreement will be governed by the same principles that govern “airport revenue.” New airport development projects not directly related to combating the spread of pathogens and approved by the FAA for such purposes, may not be funded with this Grant. | |||||
Expanded Options and Alternatives: | |||||
To prevent, prepare for, and respond to coronavirus impacts, including support for continuing airport operations. | |||||
Attachments: | ACRGP Grant Agreement #3-04-0015-046-2021 |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Plat: Case No. PZ-20-00088-01, CDR 276, LLC requests Preliminary Plat approval for Canyon Del Rio Block I located at 3200 E Butler Avenue, a single-family home subdivision on 13.34 acres in the R1 (Single Family Residential) Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (4-1), approve the Preliminary Plat.
|
|||||
Executive Summary: | |||||
The vacant subject site is located within the northwestern corner of the larger Canyon Del Rio development, which encompasses 261 acres. Canyon Del Rio includes 1,426 residential dwelling units and 225,000 square feet of commercial development. The Canyon Del Rio Block I subdivision, consisting of 50 single-family lots located on 13.34 acres in the R1 (Single Family Residential) Zone. In considering the advancement of the proposed Preliminary Plat, action is needed by the City Council. |
|||||
Financial Impact: | |||||
No financial impacts are anticipated with this Preliminary Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Regional Plan
|
|||||
Has There Been Previous Council Decision on This: | |||||
In June 2019, the City Council approved a rezoning request, development agreement, and preliminary block plat allowing the development of Canyon Del Rio, consisting of 1,426 residential dwelling units and 225,000 square feet of commercial development. The development includes a mixture of high-, medium-, and single-family residential units combined with commercial service and open space on 261 acres. The Canyon Del Rio Development Agreement sets out the development provisions for the development standards, density and zoning, plats, and site plans within the development. The agreement provides for a workforce affordable housing in-lieu contribution of 1,000 equal installments of $650 as building permits are pulled for the first 1,000 dwelling units. This serves as a 5% credit for the use of incentives of the individual blocks within the development. The development also provides for the in lieu of construction contributions for off-site and on-site public improvements. |
|||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The applicant, CDR 276, LLC, is seeking Preliminary Plat approval for a 50-lot single-family residential subdivision within the larger Canyon Del Rio development. Lot sizes range from 6,000 square feet to 13,366 square feet. The subdivision is one of the first blocks within the Canyon Del Rio to be platted. New infrastructure will need to be provided for the project including two new residential roads (Tarragon Drive and Valerian Lane), 8” water and sewer lines, dry utilities, and stormwater detention. City Staff approved the Preliminary Plat on March 19, 2021, based on conformance with all relevant development standards. All areas in the subdivision not allocated as lots are reserved as tracts or rights-of-way. Tract A is located at the northeastern portion of the subdivision and is designated as open space and Tract B along the eastern boundary of the subdivision is designated for open space and stormwater detention. | |||||
Key Considerations: | |||||
The property is zoned R1, Single Family Residential. The Development Agreement for Canyon Del Rio requires 50 lots on this tract, which is what is proposed. The R1 Zone has a minimum density requirement of 2 units per acre and a maximum density of 5 units per acre in the Resource Protection Overlay. 50 lots on 13.34 acres is a density of 3.7 units per acres which exceeds the minimum density for the R1 Zone. All lots within this proposed subdivision meet the minimum lot width, depth, and size requirements for the R1 Zone.
|
|||||
Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives and the Regional Plan goals and policies that it meets, such as providing new housing within the urban growth boundary. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the Subject Property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Preliminary Subdivision Plat review process. | |||||
Attachments: | P&Z Commission Staff Summary | ||
Application | |||
Preliminary Plat | |||
Vicinity Map | |||
Agency Notification Responses | |||
Presentation |
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Plat: Case No. PZ-20-00089-01 CDR 276, LLC requests Preliminary Plat approval for Canyon Del Rio Block G located at 3200 E Butler Avenue, a single-family townhome subdivision on 9.03 acres in the MR (Medium Density Residential) Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (4-1), approve the Preliminary Plat.
|
|||||
Executive Summary: | |||||
The vacant subject site is located within the northwestern corner of the larger Canyon Del Rio development, which encompasses 261 acres. Canyon Del Rio includes 1,426 residential dwelling units and 225,000 square feet of commercial development. The Canyon Del Rio Block G subdivision, consisting of 50 single-family townhome lots located on 9.03 acres in the MR (Medium Density Residential) Zone. In considering the advancement of the proposed Preliminary Plat, action is needed by the City Council. |
|||||
Financial Impact: | |||||
No financial impacts are anticipated with this Preliminary Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Regional Plan
|
|||||
Has There Been Previous Council Decision on This: | |||||
In June 2019, the City Council approved a rezoning request, development agreement, and preliminary block plat allowing the development of Canyon Del Rio, consisting of 1,426 residential dwelling units and 225,000 square feet of commercial development. The development includes a mixture of high-, medium-, and single-family residential units combined with commercial service and open space on 261 acres. The Canyon Del Rio Development Agreement sets out the development provisions for the development standards, density and zoning, plats, and site plans within the development. The agreement provides for a workforce affordable housing in-lieu contribution of 1,000 equal installments of $650 as building permits are pulled for the first 1,000 dwelling units. This serves as a 5% credit for the use of incentives of the individual blocks within the development. The development also provides for the in lieu of construction contributions for off-site and on-site public improvements. |
|||||
Options and Alternatives: | |||||
1. Approve the Preliminary Plat with no conditions, as recommended by the Planning and Zoning Commission. 2. Approve the Preliminary Plat with conditions. 3. Deny the Preliminary Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
|||||
Background and History: | |||||
The applicant, CDR 276, LLC, is seeking Preliminary Plat approval for a 50-lot single-family residential subdivision within the larger Canyon Del Rio development. Lot sizes range from 6,000 square feet to 13,366 square feet. The subdivision is one of the first blocks within the Canyon Del Rio to be platted. New infrastructure will need to be provided for the project including two new residential roads (Tarragon Drive and Valerian Lane), 8” water and sewer lines, dry utilities, and stormwater detention. City Staff approved the Preliminary Plat on March 19, 2021, based on conformance with all relevant development standards. All areas in the subdivision not allocated as lots are reserved as tracts or rights-of-way. Tract A is located at the northeastern portion of the subdivision and is designated as open space and Tract B along the eastern boundary of the subdivision is designated for open space and stormwater detention. | |||||
Key Considerations: | |||||
The property is zoned MR, Medium Density Residential. The Development Agreement for Canyon Del Rio requires 50 lots on this block, which is what is proposed. The MR Zone has a minimum density requirement of 6 units per acre and a maximum density of 9 units per acre in the Resource Protection Overlay. The proposed 50 lots on 9.03 acres is a density of 5.54 units per acre, which meets the minimum density for the MR Zone per Section 10-10.30.070, and allows for rounding of density requirements. Planned Residential Development (PRD) is a permitted use in the MR zone. Division 10-40.60.280 of the Zoning Code addresses specific use standards for Planned Residential Developments. PRDs may use different building types (i.e., Carriage House, Single-Family Cottage, Duplex) as part of an integrated site planning process in non-transect zones and for achieving gross densities on undeveloped land where substantial natural resources are present on the site. Division 10-50.110 of the Zoning Code provides standards for specific building types and specifies the transect zones in which they are allowed. The T4N.2 transect zone allows the Townhouse and Single-Family Cottage building type in new neighborhoods. The Single-Family Cottage building type permits a minimum lot area of 2,500 square feet, and the Townhouse building type permits a minimum lot area of 1,440 square feet. The lots within this subdivision comply with the minimum lot area per building type. The preliminary plat complies with the applicable standards and building form and placement standards such as setbacks and height allowed in the T4N.2 transect zone (Division 10-40.40.060 of the Zoning Code). Setback requirements for the T4N.2 transect zone are: Front 5’min, 12’ max Side 3’ min Side Street 10’ min, 15’ max Rear 3’ min Each building type has specific frontage types that must be used when developing the individual lots. In this case, the Projecting Porch frontage type has been applied to all lots. Division 10-50.120.040 addresses the standards for the Projecting Porch frontage type. With this frontage type, the house has a small to medium setback from the property line. The resulting front yard is typically very small. |
|||||
Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives and the Regional Plan goals and policies that it meets, such as providing new housing within the urban growth boundary. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the Subject Property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Preliminary Subdivision Plat review process. | |||||
Attachments: | P&Z Commission Staff Summary | ||
Application | |||
Preliminary Plat | |||
Vicinity Map | |||
Agency Review Letters | |||
Presentation |
10.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-12: An ordinance of the City Council of the City of Flagstaff abandoning and authorizing the sale of approximately 1,400 square feet of the Hoskins Avenue public right-of-way adjacent to 709 S. O'Leary Street; providing for delegation of authority, repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends a motion that the requested public right-of-way within Hoskins Avenue is necessary to complete public improvements and therefore do not approve the abandonment request; or
If Council finds that the full width of Hoskins Avenue is no longer needed as public roadway, then At the May 4, 2021 Council Meeting: 1) Read Ordinance No. 2021-12 by title only for the first time 2) City Clerk reads Ordinance No. 2021-12 by title only (if approved above) At the May 18, 2021 Council Meeting: 3) Read Ordinance No. 2021-12 by title only for the final time 4) City Clerk reads Ordinance No. 2021-12 by title only (if approved above) 5) Adopt Ordinance No. 2021-12 or as an additional alternative: City Council can remand the request back to the Planning & Zoning Commission for their consideration. While staff provided a written recommendation to deny the request at the Planning & Zoning Commission in January, during the meeting staff provided an alternative recommendation that the right-of-way was not needed. Since that time Transportation Engineering has determined the right-of-way is in fact desired to be retained for public use. |
|||||
Executive Summary: | |||||
The property owner of the vacant lot at 709 S. O'Leary St has requested the City abandon and sell a portion of the unimproved public right-of-way on Hoskins Ave. located adjacent to the southern side of the lot. The proposal is to abandon and sell 15 feet by 92 feet along the property line adjacent to 709 S O'Leary St. The new right-of-way/property line would be located at the back of the existing sidewalk. The proposed abandonment/sale of City-owned right of way requires City Council action. The application and process to abandon public right-of-way is found in City Code 11-20.160. The City Engineer in consultation with the Utilities Director and Public Works Director shall prepare and transmit a staff report to the City Council. The report shall include an evaluation of the consistency of the proposed vacation or abandonment with the General Plan, Zoning Code, any applicable Specific Plan, and all applicable Utilities and Public Works Division standards. The staff report shall also provide an analysis and recommendation City Council may abandon public right-of-way upon finding it is no longer needed for a public purpose. Real Estate has coordinated this report with Transportation Engineering. City Staff has identified a potential future use for this public right-of-way: connecting the Flagstaff Urban Trails System (FUTS) trails identified in the Flagstaff Regional Plan with a cycletrack/ped-bikeway connection while maintaining on-street parking. Staff finds the request to abandon public right-of-way is not consistent with the Flagstaff Regional Plan or Active Transportation Specific Plan. If the strip of public right-of-way is abandoned, then the City will have the following options: (a) do not develop the cycletrack connecting the FUTs, or (b) develop the cycletrack and forfeit on-street parking (approximately 20 on-street parking spaces) in any new configuration of Hoskins Ave. City Staff recommends retaining the existing public right-of-way related to this request. |
|||||
Financial Impact: | |||||
City staff has not obtained an appraisal or legal description of the property proposed for abandonment. If City Council approves the first reading of the ordinance, City staff will obtain a legal description and an updated minimum sales price of the property proposed for abandonment prior to the second reading and adoption. Staff estimates the value of the property based on the Full Cash Value assessment by Coconino County Assessor of the adjacent lot. Recent sales comparisons were analyzed but it was determined that the value of comparable lots were based on the value for assemblage purposes. If sold, the right-of-way will be incorporated into the adjacent lot, but development on the adjacent lot does not require assemblage. The Full Cash Value is currently assessed for this year's taxes at $14.75/SqFt. At approximately 1,400 square feet, Staff values the right-of-way at $20,654. Staff recommends setting the minimum sales prices at $14.75/SqFt plus the cost to obtain legal descriptions, estimated at $1,000. Should the property be sold, the property will be returned to the public property tax rolls. State law provides that if the property is sold, the City is to receive “an amount …commensurate with the value of the abandoned roadway. “ City Council may consider “fragmentation and marketability and any other public benefit received” in return in determining the amount of consideration., per A.R.S. § 28-7208. Pursuant to A.R.S. § 28-7204 an abutting property owner’s timely offer shall be preferred over all other offers. |
|||||
Policy Impact: | |||||
Abandoning this portion of public right-of-way impacts the City's ability to implement an identified potential use to maximize the public purpose of the right-of-way. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Livable Community - Provide amenities and activities that support a healthy lifestyle. Regional Plan Goal T.1. Improve mobility and access throughout the region. Goal T.2. Improve transportation safety and efficiency for all modes. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. At the April 27, 2021 Council Meeting, City staff presented more detailed information about potential future use of Hoskins Avenue for development of a FUTS connection and on-street parking. |
|||||
Options and Alternatives: | |||||
1. Do not approve abandonment (Recommended) 2. Approve abandonment, and minimum bid price of $14.75/SqFt 3. Approve abandonment, but with different minimum bid price or direct staff to obtain an appraisal 4. Remand back to Planning and Zoning Commission for further consideration Alternative to Abandonment Applicant may apply for a right-of-way encroachment permit and install improvements in this area, until such time as the FUTS connection is completed. |
|||||
Background and History: | |||||
In 1943 the Revised Plat of the Washington Addition of the City of Flagstaff, dedicated Hoskins Ave. to the public for public use in varying widths from 60' to 73.5'. In this plat, Hoskins Ave. is shown bounded on the east by the Rio de Flag; as a result, development of Hoskins Street on the East side of O' Leary Street never occurred. The 2018 Survey of Block A Revised Washington Addition identifies the width of Hoskins Ave. at the SE/4 of Lot 9, being the SE/4 of 709 O'Leary Street as 72.33'. The as-built roadway and improvements along Hoskins along the southern line of 709 O'Leary street measures approximately 55', leaving approximately 12' of unimproved publicly owned right-of-way abutting the southern line of 709 O'Leary Street. Apart from a fire hydrant on the SE/4 adjacent to 709 O'Leary, the remnant right-of-way has never been developed.; it remains un-landscaped city brush. The owner of 709 O'Leary Street approached the City with a request to abandon a portion of the unbuilt remnant of Hoskins right-of-way adjacent to 709 O'Leary Street. The City Planners, Engineers, Water Services and Traffic evaluated that certain remnant right-of-way along the south side of the 709 O'Leary Street and determined the remnant may be needed in the foreseeable future for right-of-way or FUTS trail purposes. In February of 2020, City staff, on request from the owner of 709 O'Leary to improve the remnant right-of-way, determined that the owner could improve that certain remnant property by applying for an encroachment permit. Between September and November of 2020, members of Council and staff met with the owner of 709 O'Leary Street three times to discuss the possibility of abandoning the remnant right-of-way. Staff re-affirmed its conclusion that the remnant right-of-way may be needed in the foreseeable future for public purposes This request was taken before the Planning and Zoning Commission on January, 27, 2021. Staff provided a written recommendation not to approve the request, however during the meeting additional staff was brought in to the meeting and stated the right-of-way could be abandoned. The Commission did vote to approve the request to abandon the public right-of-way to the adjacent owner. City Staff has since provided greater detail for the future potential use of the public right-of-way, highlighting the trade-offs abandonment presents. This level of detail was not presented to the Planning and Zoning Commission. |
|||||
Key Considerations: | |||||
Public right-of-way may be abandoned upon a finding that it is not needed for public roadway. | |||||
Community Involvement: | |||||
Abandonment and sale of the public right-of-way will allow the land to be combined with the existing lot at 709 S. O'Leary and be placed on the property tax rolls for use as open space and installation of a sign recognizing the Southside community. Retaining the public right-of-way will allow for construction of the bike/cycle track, retain on street parking and access throughout the area. |
|||||
Expanded Options and Alternatives: | |||||
Abandonment of public right-of-way requires approval by the City Council at a public meeting. Sale of abandoned property requires posting and notifications to surrounding property owners per Arizona Revised Statutes. | |||||
Attachments: | Ord. 2021-12 | ||
Presentation | |||
Letter from Owner | |||
April 27 Discussion Staff Summary |
10.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-18: A resolution of the Flagstaff City Council amending the Flagstaff Automotive Sales Tax Rebate Program to further the City's climate action goals and to support local automotive dealers (Flagstaff Automotive Sales Tax Rebate Program) Consideration and Adoption of Resolution No. 2021-19: A resolution of the Flagstaff City Council amending the Flagstaff Business Attraction Job Creation Incentive Program to assist in attracting new businesses that will provide high wage jobs in specific industry sectors (Flagstaff Business Attraction Job Creation Incentive Program) Consideration and Adoption of Resolution No. 2021-20: A resolution of the Flagstaff City Council amending the Development Reinvestment Incentive Program to assist in attracting new businesses that will provide high wage jobs in targeted industry sectors (Flagstaff Business Attraction Development Reinvestment Incentive Program) |
|||||
STAFF RECOMMENDED ACTION: | |||||
Flagstaff Automotive Sales Tax Rebate Program:
1) Read Resolution No. 2021-18 by title only
2) City Clerk reads Resolution No. 2021-18 by title only (if approved above) 3) Adopt Resolution No. 2021-18 Flagstaff Business Attraction Job Creation Incentive Program: 1) Read Resolution No. 2021-19 by title only 2) City Clerk reads Resolution No. 2021-19 by title only (if approved above) 3) Adopt Resolution No. 2021-19 Flagstaff Business Attraction Development Reinvestment Incentive Program: 1) Read Resolution No. 2021-20 by title only 2) City Clerk reads Resolution No. 2021-20 by title only (if approved above) 3) Adopt Resolution No. 2021-20 |
|||||
Executive Summary: | |||||
Staff is bringing forward minor changes to the three business attraction incentives based on program analysis and stakeholder/ community feedback received since the inception of these incentives in July 2020. The recommended proposals outlined in the attached incentive policies will make these programs more effective and efficient while staff pursues the City's economic development goals and objectives. Additions are shown in UNDERLINED CAPITAL TEXT, and deletions are shown as stricken. The main alterations are also called out directly in the key consideration section of this agenda item | |||||
Financial Impact: | |||||
The amendments will have no financial impact directly, but may lead to enhanced use of the incentives. Financial impacts of the incentives themselves, with the amendments or as currently existing, are outlined below: Auto Sales Tax Rebate: Budgeted in the FY-21 budget with $20,000 available. Funds are in the BBB-Economic Development budget for economic development purposes. Job Creation Incentive: Budgeted in the FY-21 budget with $75,000 available. Funds are in the BBB-Economic Development budget for economic development purposes. Development Reinvestment Incentive: Allocates a portion of the City's construction sales tax revenue (0.5% sales tax rate) to be used for qualifying improvements that create public benefit. |
|||||
Policy Impact: | |||||
Minor revisions to all three policies are proposed. These revisions come from staff analysis and community/stakeholder input. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
ECONOMIC DEVELOPMENT - Grow and strengthen a more equitable and resilient economy. CLIMATE CHANGE - Take meaningful climate change action. City of Flagstaff Strategic Priorities: Foster a resilient and economically prosperous city |
|||||
Has There Been Previous Council Decision on This: | |||||
Council unanimously approved these original incentive policies via resolution at the July 7, 2020 Council meeting. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
Council originally approved these incentives on July 7, 2020. | |||||
Key Considerations: | |||||
Sustainable Automotive Sales Tax Rebate: This program has been funded in the FY-2020-21 budget and had $20,000 available to use towards this incentive. The City of Flagstaff will rebate part of the local tax paid for purchases of fuel-efficient automotive vehicles. The current local transaction privilege (sales) tax rate on purchase of vehicles is 2.281%. This policy is a revamp of a former policy that was implemented in 2010. The increased availability of electric and sustainable vehicles, coupled with an increased awareness and want to mitigate climate change from our community, is partially why staff is reinvigorating this policy. Additionally, there have been several discussions over the last year where this idea was discussed by stakeholders, such as, Economic Collaborative of Northern Arizona (ECoNA), the Flagstaff Auto Park Owner's Association, the Flagstaff Chamber of Commerce, and several Council members. This policy helps to further advance the Climate Action Adaptation Plan (CAAP) and will also help our local automotive dealers, by incentivizing vehicle purchases that occur in Flagstaff city limits. The main proposed alteration within this particular incentive is to drop the "highly fuel efficient" requirement from 35 (City MPG) to 30 (City MPG) and rename this rebate category to "fuel efficient rebate". This revision comes at the request from several of our local dealers who have stated that their inventory does not include vehicles that can meet this requirement without also being considered a hybrid vehicle. To date no applicant has been able to use the highly fuel-efficient rebate within this incentive. All successful applicants have submitted for the hybrid rebate. Additionally, a change allowing the business to submit for the incentive is intended to make the processing of the incentive more convenient for the purchasers. Job Creation Incentive: This program has been funded in the FY-2020-21 budget with $75,000 and has $60,000 remaining for use after successfully supporting the recruitment of a company focused on satellites. This incentive was reviewed, and staff received feedback from multiple community partners and stakeholders. The purpose of this incentive is to give Flagstaff an edge when recruiting new businesses to our community. This incentive coupled with incentives from the Arizona Commerce Authority (ACA), Coconino County, and other economic development tools gives Flagstaff an additional option to use in recruiting business from key industry sectors. This incentive is designed to help attract business in the bio medical, manufacturing, healthcare, software development and other similar key sectors. This incentive is not designed, or available, for the retail or lodging sectors as these businesses normally tend to follow when there is an increase in the economic base of a city. The main proposed alteration within this particular incentive is to change the maximum reimbursement one business may receive from $15,000 to $25,000. Additionally, there have been supplemental tracking requirements for successful applicants, to confirm community benefits from the incentive program. Development Reinvestment Incentive: This program is funded using a percentage of the City’s unrestricted (general fund) construction sales tax associated from the new development itself. Qualifying businesses that meet the minimum criteria may apply for reimbursements associated with project improvements. These improvements must be directly tied to development that creates added public benefit. Examples of some improvements could be beautification projects, public roadways and lighting, stormwater infrastructure, etc. The currently proposed funding mechanism would allocate 0.5% of the unrestricted construction sales tax for these uses. This incentive is designed to help attract business in the bio medical, manufacturing, healthcare, software development and other similar key sectors. This incentive is not designed or available for the retail or lodging sectors as these businesses normally tend to follow when there is an increase in the economic base of a city. The main proposed alterations to this incentive are to add supplemental tracking requirements for successful applicants, to confirm community benefits from the incentive program. Additionally, the amendments expand the time frame for when a new business may use this incentive after relocating to Flagstaff. |
|||||
Expanded Options and Alternatives: | |||||
Staff received feedback and input from several community stakeholders regarding these policies including the Auto Park Owner's Association, Economic Collaborative of Northern Arizona (ECoNA), the Flagstaff Chamber of Commerce and various businesses/applicants that used these programs over the last ten months. | |||||
Attachments: | Res. 2021-18 Sus. Auto Policy | ||
Res. 2021-19 Job Creation | |||
Res. 2021-20 Dev. Reinvest. | |||
Sus. Auto Policy | |||
Job Creation Policy | |||
Dev. Reinvestment Policy | |||
Presentation |
10.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2021-15: A resolution approving the City of Flagstaff's 2021/2025 Consolidated Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). Consideration and Adoption of Resolution No. 2021-16: A resolution approving the City of Flagstaff's 2021 Analysis of Impediments to Fair Housing Choice and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). Consideration and Adoption of Resolution No. 2021-17: A resolution approving the City of Flagstaff's 2021/2022 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1) Read Resolution No. 2021-15 by title only
2) City Clerk reads Resolution No. 2021-15 (if approved above) 3) Adopt Resolution No. 2021-15 4) Read Resolution No. 2021-16 by title only 5) City Clerk reads Resolution No. 2021-16 (if approved above) 6) Adopt Resolution No. 2021-16 7) Read Resolution No. 2021-17 by title only 8) City Clerk reads Resolution No. 2021-17 (if approved above) 9) Adopt Resolution No. 2021-17 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Executive Summary: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
*Updated 4/26/2021 City Staff and representatives from the League of Neighborhoods (Sunnyside Neighborhood Association, La Plaza Vieja Neighborhood Association and Southside Community Association) met virtually on Friday, April 24th, 2021 to discuss and receive public comment regarding the CDBG public participation process specific to target areas. In response to feedback provided, Staff has amended the Citizen Participation Plan included in the 2021-2025 Consolidated Plan to include an additional public meeting as part of the yearly Annual Action Plan process. This public meeting will be held in partnership with the neighborhood associations representing the CDBG target areas to discuss target area needs and eligible uses of CDBG funds relative to the identified needs. The public meeting will include residents and as applicable other City departments including Code Compliance, Capital Improvements, Planning, and Parks and Recreation to discuss upcoming City projects and efforts in target areas. In addition, in the summer of 2021 the League of Neighborhoods and City staff from Housing, Code Compliance, Capital Improvements, Planning, and Parks and Recreation will hold an open house with the League of Neighborhoods and residents from target neighborhoods to provide an overview of the Community Development Block Grant program, the 5 year Capital Improvement Plan and the internal process for identifying projects in target areas that may be eligible to be funded with CDBG dollars. The residents and neighborhood associations will be encouraged to provide feedback regarding area needs and priorities. City Council and applicable City Commissioners will be encouraged to attend. This staff summary is for the approval of three separate documents required by the US Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant Program (CDBG). The 2021-2025 Consolidated Plan, 2021/2022 Annual Action Plan, and the Analysis of Impediments to Fair Housing Choice are due to be submitted to HUD on May 15, 2021, and are required in order for the City of Flagstaff to maintain its compliance with federal CDBG regulations. Timely submission of these documents will enable the City to continue its annual entitlement allocation of CDBG funding. Resolution No. 2021-15 The PY(Program Year) 2021-2025 Consolidated Plan (Con Plan) is a 5-year strategic plan and assessment of community needs. This plan will function as a community guiding document to help achieve HUD’s primary objective and national objectives. Resolution No. 2021-16 The Analysis of Impediments to Fair Housing Choice (AI) reviews current information and data available from a number of sources, identifies current impediments to fair housing in the City of Flagstaff, evaluates the efficacy of the 2016 Fair Housing Plan of Action and develops an updated plan that takes appropriate steps to overcome the effects of any impediments identified, efforts by the City further fair housing choice and maintains records reflecting the actions taken. Resolution No. 2021-17 The PY 2021/2022 Annual Action Plan (AAP) identifies how the anticipated 2021 CDBG allocation will address Flagstaff’s community needs identified in the 2021-2025 Consolidated Plan and how funding will be distributed within Flagstaff city limits. All documents are due to HUD on May 15th, 2021. The City of Flagstaff Housing Section has received notice of its 2021 allocation from the Department of Housing and Urban Development and it is outlined in detail below. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Financial Impact: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Approval of the above resolutions is critical to the City of Flagstaff receiving its annual CDBG entitlement allocation. The 2021/2022 CDBG allocation is $571,367, a decrease of $39,928 from the last program year. In addition, the City of Flagstaff is able to include program income and reallocated funds from previous years to increase the funds available for allocation. Total program income and reallocated funds equal $312,406.17 for a grand total of $883,773.17 available for the 2021/2022 program year, through the Annual Action Plan process. The proposed allocation takes into consideration the City’s financial impacts by including the estimated indirect rate of 10% in addition to 10% for administration and planning. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Policy Impact: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The City of Flagstaff Council’s CDBG Priorities:
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Priority Based Budgeting
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Staff received Council direction on Council CDBG priorities during the December 22nd, 2020 Council meeting which are identified in Policy Impact above and Background/History below. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
A) Approve Resolution Nos. 2021-15, 2021-16 and 2021-17 and authorize the submission of the Con Plan, AI, and the AAP to HUD. B) Modify one or all Resolution Nos. 2021-15, 2021-16 and 2021-17 and authorize the submission to HUD. C) Not approve Resolution Nos. 2021-15, 2021-16 and 2021-17 and risk losing future CDBG allocations. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Background and History: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete and submit to HUD three required documents by May 15, 2021.
During the 2021 CDBG process, the City of Flagstaff Housing Section received 8 external Community Development Block Grant proposals for the 2021 Program Year. One applicant withdrew their application leaving 7 proposals for ranking. The total requested in CDBG funding from all proposals was $897,773.17 with a total of $883,773.17 available to allocate for the 2021/2022 Program Year. Housing staff are responsible for determining whether a proposed activity is eligible, conducting a risk assessment of the project as well as the applying agency. Federal funds require administrative knowledge and capacity to ensure compliant and timely expenditure of funds. Additionally, a Ranking Committee comprised of three community representatives and three City staff met to review the external proposals and rank them by consensus. Rankings primarily serve as a risk and benefit assessment and are the guiding input for staff recommendations forwarded to City Council. Below is a list of the proposals in ranking order. The proposals are divided between Housing and Public Service categories as HUD requires two separate funding limits and different criteria. A comprehensive Proposal Book that includes each of the below proposals was distributed to Council on March 30, 2021.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Key Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete a Con Plan every five years. In addition to the 5-year Con Plan, the City must complete an AAP that describes how CDBG funds will be used in the coming year and how the activities will accomplish the goals outlined in the 2021-2025 Con Plan. As part of the 5-year Con Plan and AAP, the City certifies it will affirmatively further fair housing. As part of this certification, the City completes an AI, takes appropriate actions to overcome the effects of any impediments identified through the analysis, and maintains records reflecting the actions taken. Resolution No 2021-15 - Consolidated Plan (Con Plan) The creation of the Consolidated Plan is an extensive process involving public and stakeholder input (gathered through surveys, public meetings, and a 45 day public comment period), community needs assessments and a housing market analysis. The data outlined in the Con Plan helps determine the relative priority of activities and the populations that will be served in the coming years with federal funds. HUD allows two priority designations – high and low. Assignment of priority does not reflect a lack of need for any particular population or activity; it merely identifies those conditions that are most likely to be addressed with limited CDBG funding.
Resolution No. 2021-16 - Analysis of Impediments to Fair Housing Choice (AI) Similar to the Con Plan, the AI is created utilizing substantial community involvement (stakeholder surveys, community member surveys, and a public comment process). The purpose of the AI is to identify legitimate fair housing problems (impediments) faced by people seeking housing in Flagstaff. The AI reviews current information and data available from a number of sources, identifies current impediments to fair housing in the City of Flagstaff, evaluates the efficacy of the 2016 Plan of Action and develops a new Plan of Action to address current impediments. The City’s goals for the 2021 AI include:
The 2021/2022 Annual Action Plan (AAP) identifies how the anticipated 2021 CDBG allocation will address Flagstaff’s community needs identified in the 2021-2025 Consolidated Plan and how funding will be distributed with Flagstaff city limits. In the 2021 CDBG process, the City of Flagstaff Housing Section received 8 external Community Development Block Grant proposals for the 2021 Program Year. 1 applicant withdrew their application leaving 7 proposals for ranking. The total requested in CDBG funding from all proposals was $897,773.17 with a total of $883,773.17 available to allocate for the 2021/2022 Program Year. Funding recommendations are made after an extensive risk assessment. Funds are allocated starting with the highest scoring proposal, until all funds are accounted for. Below is the 2020/2021 CDBG funding available for allocation:
Planning and Administration Funding Recommendation Federal CDBG regulations do not allow more than 20% of funds to be spent on Planning and Administration activities; estimating program year program income at $60,000, allowable administrative funding for Program Year 21/22 equals $126,273.40. Below are the 2021 funding recommendations for the Planning and Administration category:
Public Service Funding Recommendation Federal CDBG regulations do not allow more than 15% of funds to be spent on Public Service Activities; allowable public service funding for the 2021/2022 Program Year is $112,689.29. Below are the 2021/2022 funding recommendations for the Public Service Category:
Housing Activity Funding Recommendation After the above recommended allocations are accounted for, there is $649,435.67 in CDBG funds available for Housing Activities. This is $91,539.67 more than received in proposal requests. Below are the 2021 funding recommendations for the Housing Category:
The chart below details 2021/2022 CDBG funding and allocation recommendations:
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The City of Flagstaff’s CDBG allocation for the 2021/22 Program Year is $571,367, a decrease of $39,928 from the last program year. In addition, the City of Flagstaff is able to include program income and reallocated funds from previous years to increase the funds available for allocation. Total program income and reallocated funds equals $312,406.17 for a grand total of $883,773.17 available for the 2021/2022 program year, through the Annual Action Plan process. In order to meet the goals identified in the Con Plan, the City expects to receive between $550,000 to $620,000 in CDBG funding during each of the next five years. The attached Resolution 2021-17 is reflective of the recommendations listed above. The 2021/2022 CDBG recommendations are based on a total of $883,773.17 in available funding and the City of Flagstaff's estimated indirect rate for PY 2021/2022 of 10%. The Citys 2021/2022 entitlement allocation is $571,367, a decrease of $39,928 from the 2020/2021 Program Year. In addition to the annual allocation, there is $278,216 available from prior year program income and $34,190.17 in reallocated unspent funds for a total of $883,773.17 available to allocate this PY. Program income is gathered through the repayment of loans from the Owner Occupied Housing Rehabilitation and Homebuyer Financial Assistance programs. Reallocated funds derive from de-obligation of funds and/or activities completing their scope of work with a remainder of unspent funding. The amount of program income available is an increase of $229,230 from 2020/2021 due to an uncharacteristically high amount of program income last year. The increase in program income is likely due to favorable housing market conditions and low interest rates leading to many former clients of the above mentioned programs either selling their homes or refinancing their home loans thus making the deferred payment loans due for re-payment to the City of Flagstaff. Federal CDBG regulations do not allow more than 15% of funds to be spent on public service activities; $112,689.29. Similarily there is also a reglatory 20% limit on the amount of funds to be spent on adminstration and planning activities; $126,273.40. Staff is recommending an allocation of $109,337.50 for public service acitivities and $125,000 for administration as it is safer to budget slightly below the required caps. Of the $125,000 adminstration allocation, $69,949 will be used for grant compliance and administration and $55,051.00 for the City's estimated indirect rate (estimated at 10%). |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Community Involvement: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Within the 2016-2020 Consolidated Plan and excluding administration, Flagstaff has leveraged $2,094,651.19 in CDBG expenditures with $7,939,690.71 in other, private, or public funds. Flagstaff is proud of prior year CDBG accomplishments and continues to utilize viable resources to improve the quality of life in the community. In all, approximately 5,073 unique individuals and an additional 13 households were beneficiaries of CDBG funded services and projects during the 2019/2020 Program Year. If funded, the above recommendations would serve an additional 90 individuals and 58 households in the 2021/2022 program year. The projects recommended for funding will aid the community by:
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
All three of the proposed documents involved extensive community involvement and collaboration ranging from public meetings and public comment periods to online surveys and stakeholder focus groups to a ranking focused committee. In 2020 and 2021 all meetings were conducted virtually due to health and safety concerns from the ongoing COVID-19 global pandemic. Initial Public Outreach – September 1, 2020
Housing Commission Public Meeting - December 17th, 2020
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Attachments: | 2021 CDBG Proposal Book | ||
April 13 CDBG Presentation | |||
Res. 2021-15 - Con Plan | |||
Res. 2021-17 - AAP | |||
Res. 2021-16 - Impediments to Fair Housing | |||
2021 Con Plan Executive Summary | |||
2021 Fair Housing Analysis Executive Summary | |||
Draft 2021 Con Plan | |||
Draft 2021 Fair Housing Analysis | |||
Draft 2021 AAP | |||
Citizen Participation Plan |
10.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-06: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 11 acres of real property generally located at 151 West High Country Trail, APNs 112-05-001W and 112-05-011 from the Estate Residential (ER) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommended that the Planning and Zoning Commission forward the Direct to Ordinance Zoning Map Amendment request to the City Council with a recommendation for approval, in accordance with the findings presented in the attached report.
The Planning & Zoning Commission disagreed with staff's recommendation and instead recommends that the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01). Should the Council decide to deny the requested Zoning Map Amendment: At the May 4, 2021 Council Meeting: 1) Approve a motion to deny the application for Zoning Map Amendment Should the Council decide to approve the requested Zoning Map Amendment: At the May 4, 2021 Council Meeting: 1) Read Ordinance No. 2021-06 by title only for the first time 2) City Clerk reads Ordinance No. 2021-06 by title only (if approved above) At the May 18, 2021 Council Meeting: 3) Read Ordinance No. 2021-06 by title only for the final time 4) City Clerk reads Ordinance No. 2021-06 by title only (if approved above) 5) Adopt Ordinance No. 2021-06 |
|||||
Executive Summary: | |||||
Trinsic Acquisition Company LLC has submitted an application for a Direct to Ordinance Zoning Map Amendment to rezone approximately 11 acres located at 151 West High Country Trail from the Estate Residential (ER) zone to the Medium Density Residential (MR) zone for the purpose of a multi-family residential development (Aura Flagstaff). The development site is already located within the Resource Protection Overlay (RPO). The Planning & Zoning Commission held a public hearing on this request on December 9, 2020. The Commission recommended that the City Council deny this request in a 7-0 vote. | |||||
Financial Impact: | |||||
The Direct to Ordinance Zoning Map Amendment has no financial impact. | |||||
Policy Impact: | |||||
The Direct to Ordinance Zoning Map Amendment has no policy impact. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe & Healthy Community
A complete analysis of the Regional Plan goals and policies can be found in the attached project narrative and Planning & Zoning Commission Staff Report, dated November 24, 2020. |
|||||
Has There Been Previous Council Decision on This: | |||||
There has been no prior Council decisions made in regard to this application. | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance, approve the ordinance with modified conditions, or deny the ordinance. The Planning & Zoning Commission recommends the City Council, in accordance with the findings, deny the requested Direct to Ordinance Zoning Map Amendment for Aura Flagstaff (PZ-20-00008-01). At the Planning and Zoning Commission meeting, staff had recommended the Planning and Zoning Commission, in accordance with the findings presented in the attached report, forward the Direct to Ordinance Zoning Map Amendment request to the City Council with a recommendation for approval with the following conditions:
|
|||||
Background and History: | |||||
The development site to be rezoned is approximately 11 acres comprised of two contiguous parcels located just west of the intersection of High Country Trail and Lake Mary Road. The property is a portion of the Auza Family Ranch, historically used for livestock herding between Arizona, Colorado, and California, since before Flagstaff was incorporated. The Auza property has been impacted by the construction of Interstate 17 at the north end of the property, the bisection of the property by High Country Trail, and an electrical utility easement for the high voltage electrical transmission lines along the south side of High Country Trail. The Auzas would like to maintain the existing single-family house constructed in the 1980s and located on the north side of High Country Trail. This Direct to Ordinance Zoning Map amendment proposes to rezone 11 acres, primarily located south of High Country Trail, from Estate Residential (ER) to Medium Density Residential (MR). The electrical utility easement running along the south side of High Country Trail prohibits any structures from being constructed near the street. This pushes the proposed development to the far southern portion of the property, adjacent to the existing single-family residential neighborhood. This project was originally submitted as PZ-17-00218-02 for a 173-unit multifamily residential development with a 16.11 acre project area that included parcels both north and south of High Country Trail. Concerns were raised by staff regarding the proposed concentration of density, proximity to adjacent single-family homes, and the amount of grading on the site. After much consideration, Staff arrived at a recommendation of denial. The Planning and Zoning Commission heard the case on May 22, 2019, and made a recommendation to the City Council of denial. A recording of this meeting may be reviewed on the City’s website: https://flagstaffaz.new.swagit.com/videos/55447 Following the Planning and Zoning Commission hearing, the applicant decided to withdraw the rezoning request. Council did not hear the case. Since then the applicant has made significant changes to the project including a change in the parcels requested to be rezoned. The current application is a request to rezone only two parcels. One parcel includes some property north of High Country Trail, but the majority of the area (9 out of 11 acres) is located south of the road. The current proposal has decreased density from 173 to 160 units. The applicant has increased the setbacks from the adjacent homes. This has resulted in a significant number of existing trees being saved and dramatically reducing the amount of grading along the south property line. The current proposal will retain all stormwater on-site in underground vaults, eliminating the need for a deep retention basin in the area set aside as civic space. This improves the quality of the required public civic space. |
|||||
Key Considerations: | |||||
A draft development agreement has been prepared. The primary purpose of this agreement is to set out roles and responsibilities in regard to the following (not limited to):
|
|||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning & Zoning Staff Report, dated November 24, 2020. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Direct to Ordinance Zoning Map Amendments. In accordance with State Statute, a notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1,000 feet (exceeding the minimum of 300 feet) of the site excluding rights-of-way. The developer held two neighborhood meetings in regard to this case on March 23, 2020, and July 1, 2020. Both meetings were held virtually due to the pandemic. Per the meeting sign-in, approximately thirty-five (35) individuals attended both meetings. Citizen Participation summaries, attached, were prepared in response to the questions, comments and concerns presented. The meetings included a presentation from the developer and a question-and-answer session where questions could be typed into the chat. Comments on the project included the following topics: the area north of the road, open space requirements, traffic impacts, stormwater, views, and tree resources. Two emails from the public have been received as of the writing of the staff report. The emails are from neighbors opposed to the development. Staff also received a letter from the president of the Ponderosa Trails HOA informing staff that a poll of the property owners was conducted and resulted in 88% of respondents opposing the rezoning, 11% in favor, and 1.5% did not have an opinion either way. Copies of the correspondence are attached. |
|||||
Attachments: | P&Z Commission Staff Report | ||
Aura - Fence Plan | |||
Aura Staff Presentation | |||
Applications | |||
Area Context Map | |||
Ord. 2021-06 | |||
Ex. A Legal Description | |||
Draft DA | |||
Legal Notices | |||
Project Narrative and Regional Plan Analysis | |||
Citizen Participation Plan and Reports | |||
Emails/Letters from Public | |||
01_Site Plans | |||
02_Site Plans and Resource Protection | |||
03_Apartment Bldg Floor Plans | |||
04_Common Bldg Floor Plans | |||
05_Building Elevations | |||
06_Sign and Landscape Plans |
12.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
|
|||||
EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report |