COMBINED SPECIAL MEETING/WORK SESSION AGENDA
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. WORK SESSION
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the July 6, 2021 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Elevate Pre-K Progress Update | ||||||||
7. | Beulah/University Roadway Project - 60% Design Review | ||||||||
8. | Zoning Code parking location requirements for recreational vehicles, trailers and boats on residential lots | ||||||||
9. | Potential Local Campaign Finance Ordinance | ||||||||
10. | COVID Update - Return to in person Council meetings | ||||||||
11. | Adjournment | ||||||||
SPECIAL MEETING
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1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Consideration and Possible Authorization: For the use of Council Initiative Fund | |||||
STAFF RECOMMENDED ACTION: | ||||||
Authorize the use of the Council Initiative Fund:
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3. | Public Participation | |||||
4. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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5. | Adjournment | |||||
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Elevate Pre-K Progress Update | |||||
DESIRED OUTCOME: | |||||
Information Only | |||||
EXECUTIVE SUMMARY: | |||||
Council will hear from Paul Kulpinski with a progress update on the Elevate Pre-K Program | |||||
INFORMATION: | |||||
Attachments: | Elevate Pre-K Progress Report | ||
Proposal |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Beulah/University Roadway Project - 60% Design Review | |||||
STAFF RECOMMENDED ACTION: | |||||
Facilitate Council discussion with an update on the project design. |
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EXECUTIVE SUMMARY: | |||||
The Beulah/University Roadway Project extends the northern terminus of present-day Beulah Boulevard to connect with University Drive. Furthermore, University Avenue (west of Milton) will be realigned to match up with University Drive (east of Milton). A new roundabout will be constructed where Beulah Boulevard and University Drive will intersect. Through the presentation, Staff seeks to share information and exhibits from the current 60% engineering design plans completed by Shephard-Wesnitzer Inc. (SWI) while fostering a discussion with Council for input and comments. |
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INFORMATION: | |||||
Connection to Key Community Priorities, Objectives, Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Sustainable, Innovative Infrastructure Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs. Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources. Region Plan Goal – Environmentally Sensitive Lands Goals and Policies Goal E&C.7. Give special consideration to environmentally sensitive lands in the development design and review process. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. Has There Been Previous Council Decision on This: The Beulah/University Roadway Project has been before City Council several times in the past twenty years. In 2005, City Council approved acquisition of the 9.23-acre Fresquez property for the purpose of completing the University and Beulah roadway improvements. On December 2, 2014, the City Council approved the P3 Pre-development Agreement between the City of Flagstaff, Arizona Department of Transportation and Vintage Partners, LLC. (Initial Agreement for the extension of Beulah Boulevard, realignment of University Avenue, and relocation of ADOT facilities). Between August 2017 and March 2018, the City Council approved three amendments to the P3 Pre-Development Agreement. There have also been numerous items approved regarding the Mill Town Development Agreement, platting, and zoning. |
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Attachments: | Context Map | ||
Presentation |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Zoning Code parking location requirements for recreational vehicles, trailers and boats on residential lots | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold a work session to allow the City Council and the public to ask questions, have a discussion, offer comments, and provide direction on amending the Zoning Code's existing parking location requirements for recreational vehicles, trailers, and boats. | |||||
EXECUTIVE SUMMARY: | |||||
The purpose of this discussion item is to obtain comments and direction from the City Council as to whether or not to proceed with an amendment to the current Zoning Code to allow additional flexibility regarding the locations where recreation vehicles, trailers, and boats (hereafter the “Vehicle(s) and Trailer(s)”) may be parked on a lot with residential zoning. Currently, the Zoning Code allows the Vehicle(s) and Trailer(s) to be parked in the interior side and rear yards of a lot. Also, the Vehicle(s) and Trailer(s) may be parked on a driveway in the front of a garage or carport, or within 10 feet of the driveway for no more than five days of any month. | |||||
INFORMATION: | |||||
I. City Council Questions: For your reference, below is the question that staff is seeking the City Council’s comments and direction:
The history of the current Zoning Code regulations pertaining to vehicle parking extends from the 1991 adoption of the City Land Development Code that allowed any them to be parked on a lot in the interior and rear yards. In November 2002, the Land Development Code was amended to expressly state that Vehicle(s) and Trailer(s) parking on a residential lot in the interior side and rear yards is allowed. These provisions were carried over to the Zoning Code adopted in November 2011 when the Land Development Code was repealed. In February 2016, the City Council adopted the current regulations (Attachment 1) as part of the Zoning Code. These regulations maintained the allowance that the Vehicle(s) and Trailer(s) may be parked on a residential lot in the interior side and rear yards. In addition, provisions were added that required the Vehicle(s) and Trailer(s) to be behind the front of a building. Furthermore, the adopted amendment allowed the Vehicle(s) and Trailer(s) to be parked on a driveway in the front of a garage or carport, or within 10 feet of the driveway for no more than five days of any month. This modification was intended to allow owners to temporarily store, maintain, prepare, and unload a Vehicle(s) and Trailer(s). It should be noted that the Vehicle(s) and Trailer(s) may be parked on the street for any length of time, except during the winter on-street parking limitations. Shortly after the enactment of the February 2016 adoption, staff began to enforce the updated regulations. Subsequently, in response to resident inquiries and comments regarding the newly enacted regulations, in November 2016, the City Council reviewed the Zoning Code requirements and took public comments. In summary, the public comments include:
As indicated above, the current Zoning Code regulations (Attachment 1) pertaining to the locations that the Vehicle(s) and Trailer(s) may be parked was adopted in 2016. Staff’s analysis and site visits confirm that numerous properties throughout Flagstaff have Vehicle(s) and Trailer(s) parked in a manner inconsistent with current regulations. Furthermore, multiple properties have terrain, vegetation, and lot configuration conditions that make it challenging to comply with the requirements. Also, many properties have buildings located at the minimum setbacks of the lot’s zone, limiting sufficient vehicular access to the side and rear yards and the ability to park in these areas. City Council Question:
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Attachments: | 1. Parking Location Requirements | ||
2. Conceptual Recreational Vehicle, Trailer and Boat Parking Location Allowance | |||
Staff Presentation |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Potential Local Campaign Finance Ordinance | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion | |||||
EXECUTIVE SUMMARY: | |||||
Consideration of possible local campaign finance ordinance precluding "dark money" expenditures to influence local elections. Local elections are for Councilmember and Mayor in the City of Flagstaff. Generally stated, "dark money" is an expenditure to influence local elections without any disclosure obligations on the person or entity making the expenditure. Additional legal review will be necessary if discussion leads to City Council direction for the development of a potential ordinance. |
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INFORMATION: | |||||
If the City Council gives direction to develop a potential local campaign finance ordinance, additional legal review will be performed and a potential ordinance may be prepared for consideration and possible adoption at the July 6, 2021 regular meeting. | |||||
Attachments: |
10.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
COVID Update - Return to in person Council meetings | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion with City Council about how they would like to proceed with the set-up of Council meetings. | |||||
EXECUTIVE SUMMARY: | |||||
The City Council has been holding remote Council meetings and suspended the Council Rules of Procedure related to meeting times as a result of the COVID-19 pandemic. There will be discussion with City Council about how they would like to proceed with the set-up of Council meetings given the most recent COVID-19 data in Coconino County. | |||||
INFORMATION: | |||||
City staff have been updating the technology in the Council Chambers to support Council's ability to meet in a hybrid format, which includes City Council members attending the meeting either in person or remotely. These updates will be completed following the completion of the Council break in late August 2021. City Council has also suspended the Council Rules of Procedure specific to meeting times, so staff will seek direction about continuing the suspension or returning to the timing of Regular Meeting routine items beginning at 3:00 p.m. with a break until 5:00 p.m. when regular agenda items are discussed and a 6:00 p.m. start time for Work Sessions. |
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Attachments: | Presentation |
2.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Possible Authorization: For the use of Council Initiative Fund | |||||
STAFF RECOMMENDED ACTION: | |||||
Authorize the use of the Council Initiative Fund:
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Executive Summary: | |||||
The Council Initiatives Funds was established and included in the 2020-21 Budget. The formation of this particular fund was not driven by any singular request or need, but rather as a proactive measure to enable our City Council to approve unforeseen expenditures, from time to time, that would be of benefit to the Flagstaff community. The fund is limited in amount ($25K annual appropriation) and it does not rollover or accumulate. It is an annual appropriation. There are numerous instances throughout the course of the fiscal year where Council may want to approve miscellaneous expenditures, for the benefit of our community, that simply do not fall neatly within a specific budget appropriation. This fund is intended to allow Council some discretion to approve such expenditures. There is no established process for doing so, other than majority support. We of course always need to stay within our legal parameters and our City Attorney can advise accordingly. Similarly, such matters should be identified on the Council meeting agenda, as an action item. At this juncture, there have been no expenditures out of this particular fund since its inception in the existing FY2020-21 Budget. |
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Financial Impact: | |||||
N/A | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
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Previous Council Decision on This: | |||||
None | |||||
Attachments: |