WORK SESSION AGENDA
ATTENTION IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA |
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the May 18, 2021 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Proclamation: Teacher Appreciation Week | ||||||||
7. | 2021 Wildland Fire Preparedness Briefing | ||||||||
8. | Forest Biomass Definitions, Amounts, Markets and Emerging Utilization Efforts | ||||||||
9. | Carbon Dioxide Removal Information and Discussion | ||||||||
10. | Proposed amendment to the Zoning Code to modify the existing Accessory Dwelling Unit (ADU) and accessory structure requirements (Case No. PZ-21-00066) | ||||||||
11. | Update/Discussion on the City of Flagstaff Downtown Library ADA Entrance Project | ||||||||
12. | Public Participation | ||||||||
13. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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14. | Adjournment | ||||||||
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7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
2021 Wildland Fire Preparedness Briefing | |||||
STAFF RECOMMENDED ACTION: | |||||
No action required. | |||||
EXECUTIVE SUMMARY: | |||||
Along with other local partners, Wildland Fire Management will present a description of local preparedness efforts and planning for the upcoming 2021 wildfire season. Available resources and community outreach will also be discussed as a means to compliment annual planning efforts. | |||||
INFORMATION: | |||||
The presentation will cover preparedness level activities of potential suppression of unplanned wildland fire events. | |||||
Attachments: | Presentation |
8.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Forest Biomass Definitions, Amounts, Markets and Emerging Utilization Efforts | |||||
STAFF RECOMMENDED ACTION: | |||||
This is an informational update. | |||||
EXECUTIVE SUMMARY: | |||||
Staff will provide an update to City Council on forest restoration based biomass, including:
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INFORMATION: | |||||
This agenda item supports the following Key Community Priorities: 1. High Performing Governance 2. Safe and Healthy Community 3. Inclusive and Engaged Community 4. Environmental Stewardship 5. Sustainable, Innovative Infrastructure |
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Attachments: | Presentation |
9.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Carbon Dioxide Removal Information and Discussion | |||||
STAFF RECOMMENDED ACTION: | |||||
For information and discussion purposes. | |||||
EXECUTIVE SUMMARY: | |||||
A presentation to provide baseline information about carbon dioxide removal (CDR). Developing a portfolio of CDR initiatives will be required to meet the goal of carbon neutrality by 2030 set forth by Council in Res 2020-09. The goal of this presentation is to support informed conversations between constituents and to provide a baseline for evaluating future opportunities for CDR projects, funding, and collaboration. | |||||
INFORMATION: | |||||
Supports the Climate Emergency Declaration. Res 2020-09. PBB: Environmental Stewardship Sustainable, Innovative Infrastructure Regional Plan: Goal E&C.1. Proactively improve and maintain the region’s air quality.
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Attachments: | CDR Discussion |
10.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Proposed amendment to the Zoning Code to modify the existing Accessory Dwelling Unit (ADU) and accessory structure requirements (Case No. PZ-21-00066) | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold a work session to allow the City Council and the public to ask questions, seek clarification, have discussions, offer comments, and provide direction on the proposed amendment. | |||||
EXECUTIVE SUMMARY: | |||||
The proposed Zoning Code Text Amendment (Attachment 1) is a request by the City to amend the Zoning Code to incorporate provisions to allow a Detached Accessory Dwelling Unit to encroach into a property's required interior and rear setback, provided that the maximum height of the structure does not exceed 16 feet. In addition, the proposed amendment includes modifications to allow the first floor of a garage that exists within the required setbacks to be converted to a Detached Accessory Dwelling Unit, and the height of an Attached and Interior Accessory Dwelling Unit to be the same as the maximum building height permitted by the property’s zone. Also, the proposed amendment includes modifications related to the allowed encroachments of an Accessory Dwelling Unit's features (Bay Windows, Open Eaves, Cornices, Fireplaces and Chimneys, and Window Sills) into the setbacks, and the provisions pertaining to the allowed encroachments into setbacks have been consolidated into one table. In addition to the above Zoning Code Text Amendment, in accordance with the March 16, 2021, City Council request, Staff is seeking City Council direction to remove barriers to homeowners building Accessory Dwelling Units on their property – particularly whether to remove the requirements related to the property owner occupying either the single-family dwelling unit or the Accessory Dwelling Unit as their principal residence and the associated restrictive covenant provisions. The purpose of eliminating these requirements is to allow a property owner to construct an Accessory Dwelling Unit on the same lot as a single-family dwelling unit and rent both units. |
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INFORMATION: | |||||
I. City Council Questions: For your reference, below is a general overview of the questions on which staff is seeking the City Council’s comments and direction.
The proposed amendment (Attachment 1) includes multiple changes to the Zoning Code. New provisions are being added, and several existing regulations are being modified. The most significant of the modifications include:
The proposed amendment includes: 1. Accessory Structures (Section 10-40.60.020):
At the June 15, 2021 City Council meeting, the City Council will be requested to approve the proposed Zoning Code Text Amendment and that the required findings specified in the Zoning Code have been met. For your reference and discussion purposes, the required findings are specified below.
At the March 16, 2021 City Council meeting (Agenda Item 13.B.), in-lieu of a separate Future Agenda Item Request (F.A.I.R.), the City Council requested to have a discussion pertaining to removing barriers that prohibit homeowners from building Accessory Dwelling Units on their properties at the time the above referenced Zoning Code Text Amendment would be discussed. Based on discussions with a member of City Council that brought forth the Future Agenda Item Request (F.A.I.R.), the particular regulations that were identified are related to the requirements that the property owner shall occupy either the single-family dwelling unit or the Accessory Dwelling Unit as their principal residence and the associated restrictive covenant provisions. These provisions are:
(12) Required Occupancy.
(a) The property owner, which includes title holders and contract purchasers, shall occupy either the primary residence or the ADU as their principal residence. The residence or ADU that is not occupied by the property owner that is rented or leased shall be for a period of no less than 30 days.
E. Restrictive Covenant.
1. The property owner shall sign before a notary public a restrictive covenant that runs with the land on a form prepared by the City affirming that the property owner shall:
a. Occupy either the primary residence or the ADU; or
b. If the property owner rents or leases a property with both a primary residence and an ADU to a third party, then neither the primary residence nor the ADU shall be sub-leased.
2. The restrictive covenant shall be submitted to the City prior to the issuance of a building permit for the ADU. The City shall record the restrictive covenant after the building permit has been issued.
The purpose of eliminating these requirements is to allow a property owner to construct an Accessory Dwelling Unit on the same lot as a single-family dwelling unit and rent both units. There are potential benefits and drawbacks to eliminating the property owner occupancy and restrictive covenant requirements. The potential benefits include:
The potential drawbacks include:
Rather than allow a property owner to rent the both the primary and accessory units as right, impacts to the neighborhood could be mitigated and housing availability to residents increased by instead incentivizing the rental of both the primary and accessory units upon owner agreement not to rent either unit for less than 30 days. This agreement would be recorded as a restrictive covenant on the property. No owner would be required to comply with this rental restriction in order to construct an ADU as the existing right to construct an ADU with owner-occupancy requirement would remain in place.
It also should be noted that the single-family dwelling unit and the Accessory Dwelling Unit must be connected to the same water meter. This requirement is intended to minimize the cost of constructing the Accessory Dwelling Unit since separate meter installation costs for each dwelling unit would not need to be paid. Therefore, the potential savings could allow the property owner to rent the Accessory Dwelling Unit at a lower cost. For example, Water Services staff estimates the cost of installing a separate water meter for an accessory dwelling unit to be approximately $13,000. Having two separate rental units connected to one utility meter source may be a drawback because the property owner may require the renter of one of the dwelling units to pay the monthly utility cost and collect utility fees from the other dwelling unit renter. If the renter that contracts with the utility for the service fails to pay the utility provider, utility services may be disconnected. In that case, the other dwelling unit's renter that does not hold the utility contract will be left without utility service. V. Community Involvement: At the time that this report was written, staff has received one public comment (Attachment 2) on the proposed amendment and the discussion topic indicated in Section IV. VI. Conclusion: As indicated above, the purpose of the work session is for staff to present an overview of the Zoning Code's proposed amendment and allow interested individuals, residents, and business owners to provide comments. The work session also allows the Commission to ask questions, seek clarification, have discussions, and offer comments on the proposed amendment. No formal recommendation or action by the Commission to the City Council is to occur at the work session. Additional opportunities for discussion, public comment, and action by the Commission will occur at a future public hearing. |
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Attachments: | 1. Draft Zoning Code Text Amendment | ||
2. Public Comment | |||
Staff Presentation |
11.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Update/Discussion on the City of Flagstaff Downtown Library ADA Entrance Project | |||||
STAFF RECOMMENDED ACTION: | |||||
This item is for discussion only (see attached presentation). | |||||
EXECUTIVE SUMMARY: | |||||
The Library Entrance ADA project will replace the current non-ADA compliant library entrance and plaza at the Downtown Flagstaff City-Coconino County Public Library with a new ADA compliant entrance including ramps/sidewalks and plaza. The project team has developed numerous conceptual ramp designs, engaged in a robust stakeholder and public outreach effort, and incorporated this feedback to create the conceptual designs now presented for consideration. Close coordination with the Commission on Inclusion and Adaptive Living and striving to achieve Universal Design goals, which include creating spaces and resources that can be used equitably by all, regardless of their ability, has been a guiding light. On December 1, 2020, City Council approved a contract, in the amount of $75,000, for a public art component in relation to this project with Jones Studio. The artist, Maria Salenger, has been incorporated as an important member of the design team and has prepared preliminary art concepts that have been vetted by focus groups and the Beautification and Public Arts Commission (BPAC). This project is in the conceptual design phase and it has been identified that there are existing conduits and fiber connections to the Library, however we will continue to coordinate with the Information Technology Team as we finalize the design to ensure the fiber optic system is compatible with future needs. The current project budget includes $370,000 in FY 21 funding from Bed, Board and Beverage (BBB) revenues and new FY 22 monies in the amount of $150,000 in additional BBB funds and $100,000 in Library funding. Additionally, $75,000 in FY 21 funding from BBB was authorized for the inclusion of public art within the project. |
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INFORMATION: | |||||
The City of Flagstaff Downtown Library ADA Entrance Project presentation will provide information including: • Project Background and History • Final Concepts • Alternatives Under Consideration • Next Steps • Preliminary Art Concept |
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Attachments: | Context Map | ||
Vicinity Map | |||
Presentation | |||
Preliminary Art Concept Presentation |