ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | PROCLAMATIONS AND RECOGNITIONS |
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A. | Proclamation: Black History Month | ||||||||
6. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Sportsman's Bar & Grill," 1000 N Humphreys Street #98, Series 12, New Application. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Michelle Elain Gregory "Mobil," 2484 E. Butler Avenue, Series 09 (liquor store - all spirituous liquor), Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Devangkumar G. Patel "Mountain Spirits Co.," 1490 S. Riordan Ranch Street, Series 09 (liquor store - all spirituous liquor), New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Purchase: The purchase of four (4) 2021 Ford Police Interceptor Utility Hybrid vehicles, in the amount of $152,108.55 from San Tan Ford. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Approval of Contract: Contract with Corporate Technology Solutions (CTS) for the purchase of audio & video equipment, for the purpose of adding remote meeting technologies and enhancing select City Hall conference rooms in an amount not to exceed $130,000. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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8. | ROUTINE ITEMS | |||||
A. | Consideration of Contract: Reject all Bids for the Elden Lookout Road Hazard Tree Mitigation | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends that City Council reject all bids submitted for Invitation for Bids (IFB) #2020-27 and #2020-84 for the Elden Lookout Road Hazard Tree Mitigation project.
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9. | PUBLIC HEARING ITEMS | |||||
A. | Public Hearing: Whispering Winds Sign Historic Overlay Zoning Map Amendment - PZ-20-00141-02, 922 E Route 66 | |||||
STAFF RECOMMENDED ACTION: | ||||||
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10. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Ordinance No. 2021-01: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 23.08 acres of real property generally located at 2701 S Woody Mountain Road, a portion of APN 112-01-019 from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-01 by title only for the final time
2) City Clerk reads Ordinance No.2021-01 by title only (if approved above) 3) Adopt Ordinance No. 2021-01 |
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B. | Consideration and Adoption of Resolution No. 2021-07: A resolution of the Flagstaff City Council, authorizing the execution of a development agreement between the City of Flagstaff and VP 66 and Woody Mountain LLC, for Sky Cottages at Timber Sky related to the development of approximately 23.08 acres of real property generally located at the northwest corner of Woody Mountain Road and McAllister Ranch Road and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-07 by title only
2) City Clerk reads Resolution No. 2021-07 by title only (if approved above) 3) Adopt Resolution No.2021-07 |
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C. | Consideration and Adoption of Ordinance No. 2021-02: An ordinance of the Flagstaff City Council amending the Employee Handbook of Regulations, as established by Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0001, Personnel System Adopted. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the February 16, 2021 Council Meeting:
1) Read Ordinance No. 2021-02 by title only for the first time 2) City Clerk reads Ordinance No. 2021-02 by title only (if approved above) At the March 2, 2021 Council Meeting: 3) Read Ordinance No. 2021-02 by title only for the final time 4) City Clerk reads Ordinance No. 2021-02 by title only (if approved above) 5) Adopt Ordinance No. 2021-02 |
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D. | Consideration and Approval of Lease Amendment: Lease No: GS-09P-94446 for Building 3 of the United States Geological Survey (USGS) facility located at 2255 North Gemini Drive, Flagstaff, Arizona 86001 | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Lease Amendment to incorporate the Federal Acquisition Regulations Clause 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
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E. | Consideration of Consent: APS Easement on Veteran's Home property (McMillan Mesa) | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve Consent to the Easement between APS and the State of Arizona
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F. | Consideration and Adoption of Resolution No. 2021-08: A resolution of the Flagstaff City Council, directing the City Manager to reduce the stage of the 2020 Economic Recession Plan from the Significant to the Moderate, and providing for an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-08 by title only
2) City Clerk reads Resolution No. 2021-08 by title only (if approved above) 3) Adopt Resolution No. 2021-08 |
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11. | DISCUSSION ITEMS | |||||
A. | Fourth Street-Lockett Road-Cedar Avenue Roundabout Alternatives Discussion | |||||
B. | State Legislative Update | |||||
12. | COUNCIL LIAISON REPORTS | |||||
13. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about a citywide comprehensive cost recovery policy. | |||||
14. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
i. | Public Works Snow Operations | |||||
15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Sportsman's Bar & Grill," 1000 N Humphreys Street #98, Series 12, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold public hearing.
The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. The applicant is requesting approval of a series 12 (restaurant) license at this location. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Sportsman's Bar & Grill is an existing business in Flagstaff with a current Series 06 (Bar) license. The Series 06 currently at this location will be placed on inactive upon issuance of the series 12 license. If approved it will be the 92nd active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new application, consideration may only be given to the applicant's personal qualifications. The deadline for issuing a recommendation on this application is February 24, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on January 27, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant - Sportsmans | ||
Hearing Procedures | |||
Series 12 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Michelle Elain Gregory "Mobil," 2484 E. Butler Avenue, Series 09 (liquor store - all spirituous liquor), Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 licenses are a quota licenses and must be obtained through the person/location transfer of an existing license from another business. This license was purchased from THAT Flagstaff Butler Chevron by MCD2020, LLC. Mobil is an existing business in Flagstaff. If approved, it will be the 35th active series 09 liquor license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there are no Community Priorities that directly apply. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a owner transfer, consideration may be given to only the personal qualifications of the applicant. The deadline for issuing a recommendation on this application is February 24, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on January 27, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 09 Description | |||
PD Memo | |||
Zoning Memo | |||
Map - Mobil |
6.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Devangkumar G. Patel "Mountain Spirits Co.," 1490 S. Riordan Ranch Street, Series 09 (liquor store - all spirituous liquor), New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold the public hearing.
The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. Series 09 licenses are a quota licenses and must be obtained through the person/location transfer of an existing license from another business or through the Arizona Liquor License Lottery. Mountain Spirits Co. is a new business in Flagstaff. If approved, it will be the 33rd active series 09 liquor license in Flagstaff. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there are no Community Priorities that directly apply. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new application, consideration may be given to the location and personal qualifications of the applicant. The deadline for issuing a recommendation on this application is February 24, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on January 27, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 09 Description | |||
PD Memo | |||
Zoning Memo | |||
Map |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Purchase: The purchase of four (4) 2021 Ford Police Interceptor Utility Hybrid vehicles, in the amount of $152,108.55 from San Tan Ford. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff Police Department seeks to purchase four (4) police vehicles. This purchase is needed to maintain a healthy and functional police fleet, as well as help the City meet its Climate Action Adaptation Plan. The acquisition of these four (4) vehicles has been approved by the Fleet Management Committee as well as the Budget Committee. In December 2020, the City held a formal solicitation of Bid #2021-58 in which local and state vendors applied to this competitive solicitation. The City followed all State and the City procurement codes and rules. | |||||
Financial Impact: | |||||
The Police Department received $156,000.00 from the Fleet Management Committee for FY 2020-2021, to purchase the four (4) vehicles; these monies are currently in the Rolling Stock account (001-04-061-0221-2-4401). With the purchase of these four (4) vehicles, four (4) older, non-hybrid vehicles will be rotated out of the police fleet and be listed for auction. | |||||
Policy Impact: | |||||
There is no known or projected impact to policy regarding this matter. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Council Goals-
Personnel: Attract and Retain Quality Staff Transportation and Other Public Infrastructure: Replace Aging Infrastructure City of Flagstaff Climate Action Adaptation Plan: Reduce emissions, increase the number of alternative fuel vehicles in the City fleet and reduce the City of Flagstaff's carbon footprint. Regional Plan Goal PF.3. Provide high-quality emergency response and public safety services including law enforcement, fire, medical, and ambulance transport service.
Strategic Plan Provide Exceptional Service: Provide employees with tools, training, and support.
Invest in Our People: Ensure effective resources for employees. |
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Approve the contract award to San Tan Ford for the purchase of four (4) 2021 Ford Police Interceptor Hybrid Utility vehicles in the amount of $152,108.55; or 2) Approve the contract award to San Tan Ford for the purchase of a fewer number of 2021 Ford Police Interceptor Hybrid Utility vehicles; or 2) Not approve the purchase of the Police Interceptor Hybrid Utility vehicles. |
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Background and History: | |||||
All four of these Emergency Response police vehicles are for the Police Department (Patrol), and all are replacement vehicles. . All vehicles being presented to the City Council for purchase have been reviewed, evaluated and approved by the Fleet Management Committee, which is comprised of the Fleet Superintendent, line workers, and supervisors throughout our organization. During the review/replacement process, the Fleet Superintendent along with his staff first evaluates the vehicles proposed for replacement. In performing their evaluation, they review fiscal year-to-date as well as life-to-date maintenance costs to determine if the vehicle or equipment has had any recent major component overhaul or replacement. If the existing units are mechanically sound and the body is in fairly good condition, the unit is usually recommended for retention for another year. If a unit has incurred a significant number of expenditures and is likely to experience major component failures, the unit will be recommended for replacement by the Fleet Superintendent and forwarded to the City Fleet Management Committee for replacement consideration. The Ford Police Interceptor Utility Hybrid vehicles allows for more versatility and provide more space and room for the officer and the amount of equipment needed to perform their daily work duties. The Police Department will purchase all new equipment (lights, partitions, radio consoles, etc.) in order to have a complete patrol vehicle. The Police Department will continue to find cost effective solutions to build patrol vehicles which are safe, reliable and allow the officers to properly conduct their job duties. An “Invitation For Bid” (IFB #2021-58) was posted to the City’s online bid system (Planet Bids). The Invitation For Bid was for the purchase of four (4) 2021 Ford Police Interceptor Hybrid Utility Vehicles. There were four (4) bids received, they were: (1) San Tan Ford, (2) PFVT Motors, (3) Tom Jones, and (4) Babbitt Ford. San Tan Ford was determined to be the lowest responsible respondent with a total bid of $152,108.55 ($38,027.14 per vehicle) which includes all applicable taxes and fees. The term of the contract is for one (1) year from the date of the contract with an allowance for additional purchases of the Ford Police Interceptor Utility Vehicles, if needed, within that time frame. A formal procurement was opened on PlanetBids December 2, 2020 and closed December 26, 2020 and published in the Arizona Daily Sun December 13 and 20, 2020. This was an Invitation for Bids (IFB) resulting in four submitted bids, three were determined to be responsible responsive bids, and one bidder withdrew their bid. The intended choice to award is to San Tan Partners, An Arizona Limited Liability Corporation. The following are the responsible bids that were received as a result of this formal solicitation:
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Key Considerations: | |||||
In addition to lead time from the factory, vehicles take another four (4) to six (6) weeks per unit to be built into a functional patrol vehicle. The purchase being recommended have been reviewed and approved by both the Fleet Management Committee and Budget Committee. Approval of these purchases will help ensure a functional patrol fleet and continue to move towards the City Climate Action Adaptation Plan goals. |
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Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
Sustaining a reliable police fleet helps minimize vehicle downtime, effectively maximizing the number of police vehicles available for use, which may result in faster response times and an elevated level of service to our citizens. Moving to the hybrid platform will also help reduce fuel consumption and reduce our community's carbon footprint. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Contract with San Tan |
7.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Contract with Corporate Technology Solutions (CTS) for the purchase of audio & video equipment, for the purpose of adding remote meeting technologies and enhancing select City Hall conference rooms in an amount not to exceed $130,000. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Staff is requesting approval of the contract with Corporate Technology Solutions (CTS). The contract is to perform complete audio and video upgrades in Council Chambers, Council Conference Room, and Staff Conference Rooms, which will add necessary video conferencing capabilities, as well as significantly improve the audio and video quality in these rooms. CTS will provide all the necessary equipment, custom room control programming, installation, and equipment training services. This upgrade will provide long-overdue digital audio and video (A/V) technology enhancements, greatly improving the quality of meetings in these spaces. It will also address A/V concerns many citizens have expressed while attending Council Meetings in Chambers. The attached quotes outline the expenditures for the work to be performed, with the goal of beginning room upgrades as soon as possible, so that we can take advantage of the currently unoccupied spaces, in preparation for future in-person meetings. |
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Financial Impact: | |||||
Please reference the attached CTS quote 19357-Av Rev 3 for Council Chambers upgrades, and CTS quote 20499-AV-Rev 2 which includes Council CR (Large Conference Rooms with Control, DSP, Mics, and Speakers), and CR-Staff upgrades. The funding is Budget Team approved as of 2/3/2021 in the General Fund, Non-Departmental Division budget of $100,500 with the balance being funded by General Fund, Management Services Division, not to exceed $130,000. |
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Policy Impact: | |||||
None.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Provide Exceptional Service: Provide employees and elected officials tools, training, and support.
High Performing Governance: Encourage public trust through improved transparency, accessibility, and use of the City's public participation policy. Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system.
Climate Action and Adaptation Plan
Reduce vehicle emissions by enhancing remote work capabilities, and remote meeting attendance.
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Background and History: | |||||
For the past several years, there have been significant audio and video issues within Council Chambers. Much of the equipment is over twenty years old and the audio system is still analog, so we have not been able to take advantage of what a digital sound system has to offer by way of control and clarity. The video system projectors and screens are also nearly twenty years old and lack the clarity digital displays have to offer. Due to COVID-19 in-person restrictions, we are relying more and more on virtual meeting solutions, and this upgrade will allow the inclusion of virtual meetings into the physical meeting process, in a streamlined and efficient manner, while adding multiple new features that will enhance all public meetings. Due to the proprietary software programming and continuity of knowledge of the systems, warranty, and consistency with single point servicing, Purchasing has approved this procurement as a sole source. Sole source justification form attached. |
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Community Involvement: | |||||
Upgrading the audio and video equipment in Council Chambers will directly benefit citizens in attendance, by addressing multiple reports of poor audio and video quality during Council and Commission meetings. | |||||
Attachments: | Council Chambers Quote Rev 3 | ||
Conference Room A/V Quotes | |||
Sole Source Approval |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration of Contract: Reject all Bids for the Elden Lookout Road Hazard Tree Mitigation | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends that City Council reject all bids submitted for Invitation for Bids (IFB) #2020-27 and #2020-84 for the Elden Lookout Road Hazard Tree Mitigation project.
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Executive Summary: | |||||
The Elden Lookout Road Hazard Tree Mitigation project is one of six projects within the Midway Agreement (19-CS-11030408-025.) This agreement between the City of Flagstaff and the USDA Coconino National Forest was approved by Council and signed by the City Manager on September 24, 2019. City staff posted Elden Lookout Road Hazard Tree Mitigation project Information for Bids on June 16, 2020 and September 16, 2020. All proposals exceeded available project funds. City staff worked with USFS staff to develop alternative ways to manage hazard trees on Elden Lookout Rd and reallocate funds to other Midway Agreement projects. |
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Financial Impact: | |||||
The rejection of this solicitation will not impact any City funds. | |||||
Policy Impact: | |||||
The rejection of this solicitation will not impact any City policies.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
N/A | |||||
Has There Been Previous Council Decision on This: | |||||
The Midway Agreement between the City of Flagstaff and the USDA Coconino National Forest was approved by Council and signed by the City Manager on September 24, 2019. | |||||
Options and Alternatives: | |||||
This solicitation should be rejected as Midway Agreement funds have been reallocated to other priorities | |||||
Background and History: | |||||
The Midway agreement obligates federal funds for work within the Dry Lake Hills (DLH) related to forest health and fire risk reduction. Both the City and US Forest Service are partners in the Flagstaff Watershed Protection Project (FWPP) and engaged in on-going forest treatment work in the DLH area. The US Forest Service had allocated funds to do work in the area, some of which was necessitated by the Museum Fire, but needed to obligate the funds prior to the end of the federal fiscal year (Sept 30, 2019). They were unable to do so via their normal procurement/contract process prior to this date and thus risked losing these funds, but could obligate those funds to the City to undertake/oversee this work prior to the end-of-the fiscal year via this agreement A formal solicitation was issued as an Invitation for Bids on 9/16/2020 and closed 10/7/2020. An ad was published September 20 and September 27, 2020, in the Arizona Daily Sun. The City received three responsive responsible bids. 1. Summitt Forests, Inc. = $415,492.00 2. Markit! Forestry Management = $582,774.00 3. Golden West Arbor Services Inc. = $1,073,000.00 |
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Key Considerations: | |||||
City Procurement Code Manual - Section 15.4 Rejection of All Solicitations A. After receipt, opening and evaluation, but before award, all solicitations may be rejected if determined to be in the best interest of the City. However, any recommendations for a solicitation to be rejected shall be approved by the City Council. B. A notice of rejection shall be sent to all Bidders or Proposers submitting bids or proposals. | |||||
Attachments: |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Public Hearing: Whispering Winds Sign Historic Overlay Zoning Map Amendment - PZ-20-00141-02, 922 E Route 66 | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
A Public Hearing of the Planning and Zoning Commission and City Council was advertised in the Arizona Daily Sun on January 12, 2021. At the request of Staff, the Planning and Zoning Commission continued their Public Hearing to February 24, 2021, and, therefore, the Commission has not yet made the required recommendation to the City Council on the requested Zoning Map Amendment. Staff is requesting that the City Council open the public hearing as advertised and continue the public hearing to a date certain, March 2, 2021. A full staff report on the request will be provided prior to the March 2 hearing. |
|||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
None | |||||
Previous Council Decision on This: | |||||
No previous decision | |||||
Attachments: | Sign advertising hearings |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-01: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 23.08 acres of real property generally located at 2701 S Woody Mountain Road, a portion of APN 112-01-019 from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2021-01 by title only for the final time
2) City Clerk reads Ordinance No.2021-01 by title only (if approved above) 3) Adopt Ordinance No. 2021-01 |
|||||
Executive Summary: | |||||
Concept Zoning Map Amendment, by Vintage Partners, of approximately 23.08 acres located at 2701 South Woody Mountain Road from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone. The development site is already located within the Resource Protection Overlay (RPO). The Planning & Zoning Commission held a public hearing on this request on January 13, 2020. The Commission recommends that the City Council approve this request subject to the conditions as drafted by staff except for Condition #5 in a 4 to 3 vote. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this request. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe & Healthy Community
A complete analysis of the Regional Plan goals and policies can be found in the attached project narrative and Planning & Zoning Commission staff report dated December 31, 2020. |
|||||
Has There Been Previous Council Decision on This: | |||||
There have been no prior Council Decisions made in regard to this application. | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with modified conditions, or deny the ordinance. Condition #5 was an important component to staff’s recommended finding of compliance with the Regional Plan. The Planning & Zoning Commission had a discussion about the condition, and after considering the information provided by staff and the applicant did not adopt the condition. The applicant has agreed to construct a bicycle and pedestrian connection to the north and it is shown on the Concept Zone Plan. As the northern portion of the parcel is rezoned and developed, or during the upcoming Regional Plan update, the appropriateness of maintaining an Urban Activity Center should be considered. Without the vehicular connection it limits the ability of the northern parcel to meet the goals, policies, and area type characteristics of an Urban Activity Center as described in the Flagstaff Regional Plan. Planning and Zoning Commission's proposed conditions are as follows:
|
|||||
Background and History: | |||||
The applicant, Vintage Partners, is requesting a Concept Zoning Map Amendment to rezone approximately 23.08 acres of an existing 37-acre parcel from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone located at 2701 South Woody Mountain Road. This amendment would allow the development of a multi-family residential development consisting of between 199-208 dwelling units located within single and duplex bungalow and townhouse building types. The concept plan provided currently shows 202 units. The Property is currently undeveloped land with a grouping of ponderosa pine trees left after the 2006 Woody Fire burned this site. The property gently slopes away from Woody Mountain Road with no significant slope resources. An applicant requesting an amendment to the Zoning Map may elect to pursue either a “Direct to Ordinance with a Site Plan” or “Authorization to Rezone with a Concept Zoning Plan” per Section 10-20.50.040.D of the Zoning Code. The Direct to Ordinance with a Site Plan process requires the applicant to submit fully developed site plans with all supporting information required for site plan review concurrently with the Zoning Map amendment application. Once the Zoning Map amendment is approved by the Council, then the applicant can proceed directly to the construction plan and building permit review. The Authorization to Rezone with a Concept Zoning Plan process allows the applicant to prepare a concept zoning plan and pursue site plan application after Council approves the Zoning Map Amendment. A Concept Zoning Plan should consist of a plan with proposed use(s), vicinity maps, context map, concept phasing, housing types if applicable and a proposed circulation map. This means that staff has not reviewed building heights, development standards, landscape plans, outdoor lighting plans, signage plans, or architectural design standards for this project in a detailed and cohesive manner. These reviews will only take place after the Zoning Map Amendment is approved. Staff does not typically encourage the use of Concept rezonings on site-specific developments such as Sky Cottages. Concept rezonings are best suited for large multi-phased developments such as Timber Sky or Canyon del Rio. |
|||||
Key Considerations: | |||||
A draft development agreement, attached to this report, has been prepared and continues to be negotiated throughout the review of this project. The primary purpose of this agreement is to set out roles and responsibilities regarding the following (not limited to):
|
|||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning & Zoning Commission Staff Report, dated December 31, 2020. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Direct to Ordinance Zoning Map Amendments. In accordance with Arizona State Statute, notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1,000 feet (exceeding the minimum of 300 feet) of the site excluding rights-of-way. The developer held two virtual neighborhood meetings using the Zoom platform regarding this case on September 21 and October 5, 2020. Both meetings included a formal presentation followed by a question and answer session. Approximately 26 public members of the public attended the first meeting and approximately 22 members of the public attended the second meeting. A Citizen Participation Report, attached, was prepared in response to the questions, comments, and concerns presented. Comments on the project included the following topics: traffic impacts, tree resources, site grading adjacent to properties along the south property line, and the proposed density of the development. Staff has received email comments from 11 members of the public as of the writing of this report. All are in opposition to this case. Copies of the correspondence are attached. |
|||||
Attachments: | Application | ||
Legal Notice | |||
Ord. 2021-01 | |||
Legal Description | |||
P&Z Commission Staff Report | |||
Concept Zone Plan Part 1 of 3 | |||
Concept Zone Plan Part 2 of 3 | |||
Concept Zone Plan Part 3 of 3 | |||
Project Narrative | |||
Citizen Participation Plan | |||
Emails from the Public | |||
Additional Email recieved | |||
Letter from Mountain Line | |||
Draft Development Agreement |
10.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-07: A resolution of the Flagstaff City Council, authorizing the execution of a development agreement between the City of Flagstaff and VP 66 and Woody Mountain LLC, for Sky Cottages at Timber Sky related to the development of approximately 23.08 acres of real property generally located at the northwest corner of Woody Mountain Road and McAllister Ranch Road and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-07 by title only
2) City Clerk reads Resolution No. 2021-07 by title only (if approved above) 3) Adopt Resolution No.2021-07 |
|||||
Executive Summary: | |||||
State law allows the City to enter into development agreements with landowners and persons having an interest in real property in order to facilitate the development of the property. The Sky Cottages at Timber Sky development agreement is intended to facilitate the development of approximately 23.08 acres of land generally located at the northwest corner of Woody Mountain Road and McAllister Ranch Road. The applicant intends to develop the property for use as a medium-density, multi-family residential community. The property is currently zoned Rural Residential and the applicant is requesting to rezone the property to Medium Density Residential. The agreement covers the requested entitlements for the property, specifics of the development plan, developer obligations, City obligations, and affordable housing units. A PowerPoint presentation will be attached prior to the final agenda. |
|||||
Financial Impact: | |||||
There are no financial impacts associated with the Development Agreement. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with the Development Agreement. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe & Healthy Community
A complete analysis of the Regional Plan goals and policies can be found in the project narrative and Planning & Zoning Commission staff report dated December 31, 2020 attached to the Zoning Map Amendment staff summary. |
|||||
Has There Been Previous Council Decision on This: | |||||
There has not been previous Council decision on this item. | |||||
Options and Alternatives: | |||||
The City Council may:
|
|||||
Background and History: | |||||
The applicant, Vintage Partners, is requesting a Concept Zoning Map Amendment to rezone approximately 23.08 acres of an existing 37-acre parcel from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone located at 2701 South Woody Mountain Road. This amendment would allow the development of a multi-family residential development consisting of between 199-208 dwelling units located within single and duplex bungalow and townhouse building types. The concept plan provided currently shows 202 units. The Property is currently undeveloped land with a grouping of ponderosa pine trees left after the 2006 Woody Fire burned this site. The property gently slopes away from Woody Mountain Road with no significant slope resources. An applicant requesting an amendment to the Zoning Map may elect to pursue either a “Direct to Ordinance with a Site Plan” or “Authorization to Rezone with a Concept Zoning Plan” per Section 10-20.50.040.D of the Zoning Code. The Direct to Ordinance with a Site Plan process requires the applicant to submit fully developed site plans with all supporting information required for site plan review concurrently with the Zoning Map amendment application. Once the Zoning Map amendment is approved by the Council, then the applicant can proceed directly to the construction plan and building permit review. The Authorization to Rezone with a Concept Zoning Plan process allows the applicant to prepare a concept zoning plan and pursue site plan application after Council approves the Zoning Map Amendment. A Concept Zoning Plan should consist of a plan with proposed use(s), vicinity maps, context map, concept phasing, housing types if applicable and a proposed circulation map. This means that staff has not reviewed building heights, development standards, landscape plans, outdoor lighting plans, signage plans, or architectural design standards for this project in a detailed and cohesive manner. These reviews will only take place after the Zoning Map Amendment is approved. Staff does not typically encourage the use of Concept rezonings on site-specific developments such as Sky Cottages. Concept rezonings are best suited for large multi-phased developments such as Timber Sky or Canyon del Rio. |
|||||
Key Considerations: | |||||
A draft development agreement, attached to this report, has been prepared and continues to be negotiated throughout the review of this project. The primary purpose of this agreement is to set out roles and responsibilities regarding the following (not limited to):
|
|||||
Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the Planning & Zoning Commission Staff Report, dated December 31, 2020 attached to the Zoning Map Amendment staff summary. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Direct to Ordinance Zoning Map Amendments. In accordance with Arizona State Statute, notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1,000 feet (exceeding the minimum of 300 feet) of the site excluding rights-of-way. The developer held two virtual neighborhood meetings using the Zoom platform regarding this case on September 21 and October 5, 2020. Both meetings included a formal presentation followed by a question and answer session. Approximately 26 public members of the public attended the first meeting and approximately 22 members of the public attended the second meeting. | |||||
Attachments: | Res. 2021-07 | ||
Development Agreement | |||
DA Exhibit A | |||
DA Exhibit B | |||
DA Exhibit C | |||
DA Exhibit E | |||
DA Exhibit G |
10.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-02: An ordinance of the Flagstaff City Council amending the Employee Handbook of Regulations, as established by Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0001, Personnel System Adopted. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the February 16, 2021 Council Meeting:
1) Read Ordinance No. 2021-02 by title only for the first time 2) City Clerk reads Ordinance No. 2021-02 by title only (if approved above) At the March 2, 2021 Council Meeting: 3) Read Ordinance No. 2021-02 by title only for the final time 4) City Clerk reads Ordinance No. 2021-02 by title only (if approved above) 5) Adopt Ordinance No. 2021-02 |
|||||
Executive Summary: | |||||
In early 2020, the Human Resource Division and the City Manager worked with the City Attorney’s office, Employee Advisory Committee, and Leadership to create recommended changes to the Appropriate Salary and Vacation Leave policies. The amended ordinances received final approval at the March 17, 2020, City Council meeting. The purpose of these revisions was specifically to align the determination of pay as well as vacation accrual for employees that are promoted or reclassified to be comparable to the policies for new hires. After implementing the changes, staff recognized that one of the subsections deleted through the prior amendments should not have been deleted. The purpose for bringing this ordinance change forward is to reverse that prior change. Appropriate Salary 1-20-020, Subsection H In most instances leaders are authorized to work with Human Resources to offer a rate of pay up to 12% above the minimum of the base of the pay range based on relevant experience. The City Manager in consultation with the Human Resource Director may authorize a rate above 12% for exceptional qualifications. The amendments adopted on March 17, 2020, deleted the provision under the Promotion section of the ordinance that provides for a minimum increase for employees that are promoted and a similar provision for the City Manager in consultation with the Human Resource Director to authorize a higher amount. Deleting this provision was not intended and did not further the intent of the original ordinance change. Staff’s recommendation is to amend the ordinance to reinstate the original language with respect to Promotion. |
|||||
Financial Impact: | |||||
No financial impact. | |||||
Policy Impact: | |||||
The policy will reflect the original intent of the March 2020 revisions which was to align the determination of pay as well as vacation accrual for employees that are promoted or reclassified to be comparable to the policies for new hires. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives The policy recommendation may impact the attraction and retention of City personnel related to the Council Goal - Personnel. |
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. This ordinance was amended on March 17, 2020. This request is to correct an error made in that amendment. | |||||
Attachments: | Ord. 2021-02 |
10.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Lease Amendment: Lease No: GS-09P-94446 for Building 3 of the United States Geological Survey (USGS) facility located at 2255 North Gemini Drive, Flagstaff, Arizona 86001 | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Lease Amendment to incorporate the Federal Acquisition Regulations Clause 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
|
|||||
Executive Summary: | |||||
The General Services Administration (GSA), under clause 552.270-21 - Changes of the lease, may make changes which Lessor must accept. The clause provides for monetary allowances for any changes which cause an increase in costs associated with the performance of the lease. The amendment submitted by the GSA places a prohibition on contracting for certain telecommunications and video surveillance services and equipment. We are already in compliance with this change and will remain in compliance of this change without any additional costs associated with performing our obligations under the lease. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Robust Resilient Economy: Maintain & enhance an equitable & effective business recruitment, retention, & expansion program throughout the community
|
|||||
Has There Been Previous Council Decision on This: | |||||
Yes, the original Lease dates back to 1996, and ten amendments/extensions have been approved over the years. Copies of the Lease and amendments thereto are on file with the City Clerk, and available for public inspection upon request. |
|||||
Options and Alternatives: | |||||
Option 1: Acknowledge the Amendment to the Lease and do not assert a cost adjustment Option 2: Acknowledge the Amendment to the Lease and assert a cost adjustment |
|||||
Background and History: | |||||
The USGS Campus was established at its current location in 1963. Originally, it was the base of operations for scientists involved in astrogeology related to the Space Program. Since that time, the Campus has expanded to include scientists involved in geology, geography and water resources, as well as astrogeology. Today, the USGS Campus employs over 200 scientific personnel. The City of Flagstaff owns the buildings on the USGS campus with the GSA under lease for the following buildings: USGS Building #3: 12/31/2021 USGS Buildings #4 and #5: 12/31/2021 USGS Building #6: 8/1/2037 |
|||||
Key Considerations: | |||||
Building 3 has been leased by the United States Geological Survey (USGS) under the administration of the General Services Administration (GSA) since 1974. On May 25, 2016, the City of Flagstaff submitted a proposal to GSA for a new office building and warehouse at the USGS Campus. The proposal was accepted as a new build to suit lease for additional buildings. Building 3 will be demolished and this lease will expire. | |||||
Community Involvement: | |||||
The USGS Campus has provided an array of economic benefits to the Flagstaff community. Currently, the facility employs over 200 people in the scientific sector, most of which are in high paying jobs. There is a strong connection between NAU and the USGS Campus that creates a synergy for the growth of both facilities. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Lease Amendment |
10.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Consent: APS Easement on Veteran's Home property (McMillan Mesa) | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve Consent to the Easement between APS and the State of Arizona
|
|||||
Executive Summary: | |||||
In 2016, the City of Flagstaff conveyed to the State of Arizona a parcel on McMillan Mesa for use as a Veteran's home. The conveyance is subject to the condition that the State of Arizona may not sell, convey, lease, or encumber the property without prior approval of the City Council. APS requires an easement on the property in order to fully service the Veteran's home. The State of Arizona and APS are seeking the City Council's consent to the easement. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Sustainable, Innovative Infrastructure: Deliver outstanding services to residents through a healthy, well maintained infrastructure system |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
Option 1: Consent to an easement Option 2: Withhold consent to the easement, denying electric services to the Arizona Veteran's Home as currently constructed |
|||||
Background and History: | |||||
On December 6th, 2016 the Flagstaff City Council passed and adopted Ordinance No. 2016-41, authorizing the conveyance of approximately ten (10) acres of land on McMillan Mesa to the State of Arizona for the construction and operation of a veterans’ home. The resulting deed, attached, provides that title to the property will revert back to the City of Flagstaff should any of the following occur: 1.If property ceased to be used as a Veterans’ Home 2. Grantee sells, conveys, leases, or encumbers the property without the prior approval of the Flagstaff City Council 3.Grantee ceases to operate the Veterans’ Home on the Property 4.Veterans’ Home is not initially constructed with a minimum of sixty (60) beds 5.The Veterans’ Home exceeds two (2) stories in height and/or thirty-five (35) feet above natural grade 6. The Veterans’ Home fails to comply with City of Flagstaff Outdoor Lighting Standards Therefore, per the second clause, the State of Arizona is asking the Flagstaff City Council to consent to grant an easement to APS. Should title ever revert back to the City of Flagstaff, the easement will still be needed to serve the building. |
|||||
Attachments: | City of Flagstaff to State of AZ QCD | ||
AZ Dept of Veterans Services Easement |
10.F.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | ||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2021-08: A resolution of the Flagstaff City Council, directing the City Manager to reduce the stage of the 2020 Economic Recession Plan from the Significant to the Moderate, and providing for an effective date | ||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | ||||||||||||||||||||||||||||
1) Read Resolution No. 2021-08 by title only
2) City Clerk reads Resolution No. 2021-08 by title only (if approved above) 3) Adopt Resolution No. 2021-08 |
||||||||||||||||||||||||||||
Executive Summary: | ||||||||||||||||||||||||||||
At the February 1, 2021, Council Budget Retreat staff provided City Council (“Council”) an update on revenue projections for the fiscal year 2020-21. Estimates provided have demonstrated the City is projected to fall within the Moderate stage of the 2020 Economic Recession Plan (“Recession Plan” or "Plan") for the fiscal year 2020-21. On May 26, 2020, Council adopted a resolution to move into the Significant stage based on revenue estimates at the time. A resolution is required to move back to the Moderate stage of the Recession Plan. At the above referenced Retreat, Council directed Staff to prepare a resolution that it could consider that, if approved, would bring the organization back into the Moderate Stage of the Recession Plan. This resolution has been prepared and is being presented to your for your consideration. | ||||||||||||||||||||||||||||
Financial Impact: | ||||||||||||||||||||||||||||
The adoption of this resolution will move the City to the Moderate stage of the Recession Plan and allow the City Manager to implement action items within that stage. The fiscal impact will align with strategic reductions of expenditures to mitigate estimated revenue reductions. | ||||||||||||||||||||||||||||
Policy Impact: | ||||||||||||||||||||||||||||
The 2020 Economic Recession Plan allows the City Manager to manage future expenditures within the available revenue resources. | ||||||||||||||||||||||||||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | ||||||||||||||||||||||||||||
High Performing Governance:
|
||||||||||||||||||||||||||||
Has There Been Previous Council Decision on This: | ||||||||||||||||||||||||||||
On April 21, 2020, Staff presented to City Council the Economic Recession Plan and the Council chose to adopt the Plan. On May 26, 2020, Council adopted Resolution No. 2020-33 which moved the City into the Significant stage of the Plan. On February 1, 2021, Staff presented to the City Council a revenue and Recession Plan update. |
||||||||||||||||||||||||||||
Options and Alternatives: | ||||||||||||||||||||||||||||
|
||||||||||||||||||||||||||||
Background and History: | ||||||||||||||||||||||||||||
The Budget Team began working on an Economic Recession Plan (Plan) in October 2019. The plan was advanced for Council Adoption on April 21, 2020. The Plan is based upon an incremental application of five progressive, remedial action steps (stages). The first stage is relatively minor, while the fifth and final stage presupposes a crisis situation. The intervening stages become progressively more impacting, as declining revenues worsen. The Plan is intended to be proactively applied, utilizing economic forecasts and indicators as enumerated. Notably, formulation of the Plan commenced during healthy economic times, well in advance of the current pandemic and its resulting economic downturn. Procedurally, the Plan is a tool that can be considered and implemented at the administrative level during the early stages of a recession or economic downturn (first two stages), with Council action being required for more stringent measures (third, fourth, and fifth stages). The Budget Team, comprised of members of Management Services, City Manager's Office, Human Resources, Economic Vitality, and the Employee Advisory Committee, serves as the working body to evaluate the economic indicators and recommend the correlating remedial measures. While the formulation of this Plan was conducted through members of the Budget Team, transparency of the process was achieved through presentation before the Leadership Team, Extended Leadership Team, and the Employee Advisory Committee. This Plan is formulated to endure the test of time, utilizing a sliding-scale approach to both its implementation and suspension as necessary. This is important to allow for the necessary fluidity to changing economic situations. The current pandemic, with its rapid spread, uncertain severity, and unknown duration, illustrates the need for this adaptiveness. |
||||||||||||||||||||||||||||
Community Benefits and Considerations: | ||||||||||||||||||||||||||||
At the February Council Budget Retreat, staff provided updated revenue estimates for all operating funds. The information demonstrated that all fund types are estimated to be under an estimated 5% revenue loss this fiscal year. Further funds are making the operational expediture reductions to manage with these estimated revenue losses.
If the Council approves moving from the Significate stage to Moderate stage of the recession plan, several objectives will still remain such as continued review of large capital expenditures and postponement of discretionary travel and training. The Moderage stage will allow the City to implement the 2% Cost of Living Adjustment (COLA) as well as positions may be delayed versus a freeze on non-critical vacancies. |
||||||||||||||||||||||||||||
Attachments: | Res. 2021-08 | ||
Recession Plan |
11.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Fourth Street-Lockett Road-Cedar Avenue Roundabout Alternatives Discussion | |||||
STAFF RECOMMENDED ACTION: | |||||
This item is for discussion only (see attached presentation). | |||||
EXECUTIVE SUMMARY: | |||||
The Arizona Department of Transportation (ADOT) will administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road as part of a competitive Highway Safety Improvement Program (HSIP) grant award. This project was identified as a high priority through a local network crash data screening process. The roundabout will improve safety, slow speeds, help avoid angle crashes, and add a crosswalk at the 4th-leg of the intersection. The total HSIP Federal Funding is estimated to be $1,928,366 and the total City funding is estimated to be $60,813. The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,366. The Intergovernmental Agreement (IGA) between the City of Flagstaff and ADOT was approved by City Council at the May 19, 2020, City Council meeting. ADOT selected AZTEC Engineering Group for the design phase of the project. Preliminary project design began in November 2020 and has produced several preliminary/conceptual roundabout design alternatives. Two alternatives are presented for discussion. These alternatives have previously been presented to the Bicycle Advisory Committee, Pedestrian Advisory Committee, Mountain Line (NAIPTA), and the Transportation Commission. The two alternatives have notably different Right-of-Way (ROW) acquisition costs due to the acquisition of a single-family residence for the single roundabout option. Costs have not been determined; however it is anticipated that the ROW cost difference between the alternatives could be as much as $400,000 and would exceed the current ROW acquisition budget of $123,211. The City is responsible for any project costs in excess of the current HSIP grant. |
|||||
INFORMATION: | |||||
The Fourth Street-Lockett Road-Cedar Avenue Roundabout Alternatives presentation will provide information including:
|
|||||
Attachments: | Location Map | ||
Presentation | |||
Design Memo | |||
Decision Matrix |
11.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
State Legislative Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff requests direction on bills that have been introduced. | |||||
EXECUTIVE SUMMARY: | |||||
The Arizona legislative session began on January 11, 2021 and state lawmakers have been busy introducing bills throughout January and early February. Staff will provide the Council with a brief, non-exhaustive overview of several bills that are relevant to the City Council’s 2021 legislative priorities. Staff will also request direction from Council on bills that could potentially impact the City. | |||||
INFORMATION: | |||||
A brief PowerPoint will be attached to this item. Due to the nature of this item, information may be updated up to the day of the meeting. | |||||
Attachments: | Presentation | ||
SB1377 | |||
SB1406 | |||
SB1459 | |||
HB2551 | |||
HB2127 | |||
HB2481 | |||
HB2562 | |||
HB2737 | |||
SB1177 |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about a citywide comprehensive cost recovery policy. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Salas has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
14.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report | ||
Monthly Capital Report | |||
Capital Project Map |