ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Commission on Inclusion and Adaptive Living | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make three appointments to terms expiring March 2022.
Make three appointments to terms expiring March 2023. |
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B. | Consideration of Appointments: Planning and Zoning Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring December 2023.
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6. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Cooperative Contract: Purchase of Library Computer Replacements from Dell, Inc. in the amount of $73,141.57. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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7. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval of Contract: Award C and E Paving & Grading, LLC, the Construction Manager at Risk (CMAR) Design Phase Services Agreement for the Street Maintenance Program years 2021, 2022 and 2023. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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B. | Consideration and Approval of Contract: Lone Tree Overpass Project - Award of Design-Build Services Agreement for Phase I of the project development to Ames Construction. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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8. | PUBLIC HEARING ITEMS | ||||||||
A. | Consideration and Adoption of Ordinance No. 2021-01: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 23.08 acres of real property generally located at 2701 S Woody Mountain Road, a portion of APN 112-01-019 from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the February 2, 2021 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2021-01 by title only for the first time 3) City Clerk reads Ordinance No. 2021-01 by title only (if approved above) At the February 16, 2021 Council Meeting: 4) Read Ordinance No. 2021-01 by title only for the final time 5) City Clerk reads Ordinance No.2021-01 by title only (if approved above) 6) Adopt Ordinance No. 2021-01 |
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9. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Resolution No. 2021-06: A Resolution of the Flagstaff City Council, approving an amendment to the Intergovernmental Agreement between Coconino County and the City of Flagstaff for Courthouse Bailiff Services | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2021-06 by title only
2) City Clerk reads Resolution No. 2021-06 by title only (if approved above) 3) Adopt Resolution No. 2021-06 |
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10. | DISCUSSION ITEMS | ||||||||
A. | Discussion and Possible Direction Regarding City Council Rules of Procedure | ||||||||
B. | Discussion and Direction Regarding HB2392 | ||||||||
C. | Section 17 Discussion with Lowell Observatory | ||||||||
D. | Flagstaff Shelter Services Update | ||||||||
11. | COUNCIL LIAISON REPORTS | ||||||||
12. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about a citywide comprehensive cost recovery policy. | ||||||||
13. | CITY MANAGER REPORT | ||||||||
A. | City Manager Report | ||||||||
i. | Public Works Snow Operations | ||||||||
14. | COVID-19 UPDATES | ||||||||
15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
16. | ADJOURNMENT | |||||
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5.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Commission on Inclusion and Adaptive Living | |||||
STAFF RECOMMENDED ACTION: | |||||
Make three appointments to terms expiring March 2022.
Make three appointments to terms expiring March 2023. |
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Executive Summary: | |||||
The Commission on Inclusion and Adaptive Living consists of seven citizens serving three-year terms. The commission's goals are to expand educational opportunities; improve access to housing, buildings, and transportation; have greater participation in recreational, social, and cultural activities; encourage greater opportunity for employment; and expand and strengthen rehabilitative programs and facilities. There are currently seven seats available, however we are asking Council to seat six seats at this time due to limited applications. Staff is asking Russell Randall to continue to serve until his seat can be filled when additional applications are received. The commission has had to cancel several meetings due to lack of quorum. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are six applications on file for consideration by the Council, they are as follows:
In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately.
COUNCIL APPOINTMENT ASSIGNMENTS: Mayor Deasy, Councilmember Salas, Councilmember McCarthy, Vice Mayor Daggett, Councilmember Aslan, and Councilmember Shimoni
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint six Commissioners: by appointing six members at this time, the Commission on Inclusion and Adaptive Living will have six current members which will allow the group to more easily reach quorum and continue meeting to provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: Board members and City staff have informed the community of these vacancies through word of mouth in addition to the posting on the City's website. | |||||
Attachments: | Commission on Inclusion and Adaptive Living Authority |
5.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Planning and Zoning Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring December 2023.
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Executive Summary: | |||||
The Planning and Zoning Commission consists of seven citizen members and serves as an advisory board to the Council on matters relating to the growth and physical development of the City. The commission also conducts hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. There are currently two seats available. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are Tyler Denham (new applicant) Marie Jones (current commissioner) Staff recommends filling the vacant seat as soon as possible to ensure that a quorum of members will be available to conduct hearings on amendments to the Zoning Map, tentative subdivision plats, and Development Review Board appeals. In an effort to reduce exposure to personal information the applicant roster and applications will be submitted to the City Council separately. Council Appointment Assignment: Councilmember Shimoni and Councilmember McCarthy |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint two Commissioners; by appointing Commissioners at this time, the Planning and Zoning Commission will be at full membership. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | P&Z Authority |
6.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Contract: Purchase of Library Computer Replacements from Dell, Inc. in the amount of $73,141.57. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Almost all library services – directly or indirectly – depend on computer technology. This is especially true in the current COVID pandemic. Therefore, keeping library computer hardware current is critical to supporting the mission of the library. To that end, the library replaces a portion of its computer hardware each year. This year, servers at each of the libraries are overdue for replacement, as well as the public and staff computers at the Page Public Library. The library’s replacement cycle for computers is every five years; seven years for servers, major network hardware, and laser printers. In this case, all of the servers are past the seven year life cycle (some are over 10 years old) and the computers at Page Public Library were scheduled for replacement last fiscal year. Library IT staff managing the computer hardware replacements are simply running behind. The further behind we fall, the greater the risk of service interruptions due to computer hardware failure. Also, some of the older servers cannot support newer software versions and other technologies. |
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Financial Impact: | |||||
This purchase does not impact the City budget. All funds needed for this purchase come from the County Library District. This purchase is budgeted in the Library Fund in account 030-07-037-6003-5-4301 with a total FY 2020-21 budget of $187,189. | |||||
Policy Impact: | |||||
None
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
ECONOMIC DEVELOPMENT: Libraries provide training and opportunities to help people to search for employment, improve job skills, and learn technology skills. SOCIAL JUSTICE: Libraries provide access to information and other services that tend to equalize opportunities for everyone regardless of socio-economic factors. TRANSPORTATION AND OTHER PUBLIC INFRASTRUCTURE: Keeping library facilities in good working order provides a comfortable, dynamic and safe community gathering space. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
See Executive Summary above. | |||||
Attachments: | City Cooperative Contract | ||
AZ & Dell Cooperative Contract | |||
public access computers - Page Public Library | |||
Flagstaff servers | |||
County library servers | |||
Staff computers - Page Public Library |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Award C and E Paving & Grading, LLC, the Construction Manager at Risk (CMAR) Design Phase Services Agreement for the Street Maintenance Program years 2021, 2022 and 2023. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The Public Works, Streets Section is responsible for the on-going maintenance of over 700 lane miles of transportation infrastructure in the city limits. Each Spring a road maintenance program is developed in a coordinated effort with a street overall condition index ("OCI"). This OCI rating combined with input from Streets Supervisors observations of actual field conditions results in a concept plan and prioritization of more significant roadway surface repairs. In 2014, the voters approved the Road Repair and Street Safety Initiative providing the City additional funds for transportation surface infrastructure maintenance. Recently, a competitive process has been completed to select the contractor and staff recommends an award of the Design Services Agreement to, C and E Paving & Grading, LLC. This award provides the City with the planning resources to assist in the Street Maintenance Program development and delivery. The negotiated cost proposals for years 2021, 2022 and 2023 are: Street Maintenance Program 2021: $41,463.00 Street Maintenance Program 2022: $46,526.00 Street Maintenance Program 2023: $47,402.00 |
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Financial Impact: | |||||
Funding is available in the current budget and is expected as an associated expense request in the future budget years. The Council has budgeted the Street Maintenance Program in FY 2020-2021 account number 040-06-162-3073-6-4443 and 046-06-163-3321-6-4443 | |||||
Policy Impact: | |||||
Proper planning and program development results in good governance and efficient use of financial resources to improve the community transportation infrastructure and promote the health, welfare and safety of the residents of the City.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Transportation and other public infrastructure; Provide sustainable and equitable public facilities, and services; and Provide infrastructure systems in an efficient and effective manner to serve all population areas and demographics. PBB strategy, Deliver outstanding services to residents through a healthy, well maintained infrastructure system. |
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Has There Been Previous Council Decision on This: | |||||
Yes, the City Council has had numerous conversations about the Road Repair Street Safety program since 2014 and has awarded two prior multi-year Construction Manager at Risk (CMAR) Design Services Agreements to C and E Paving & Grading, LLC, for the Street Maintenance Program for years 2014-2017 and 2017-2020. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The Arizona State Legislature has authorized the use of Alternative Project Delivery Methods ("APDM") in lieu of the traditional Design-Bid-Build method of project delivery. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work. On September 29, 2020, Purchasing staff posted a Request for Statements of Qualifications ("RSOQ") solicitation for Construction Manager at Risk (CMAR) services on the PlanetBids electronic bidding website, and advertised it in the Arizona Daily Sun on October 4 and October 11, 2020. On October 30, 2020, Purchasing received three Statements of Qualifications ("SOQs") from contractors wishing to provide Construction Manager at Risk (CMAR) services for the project. A Selection Committee of five members, including one member, a licensed contractor outside of City staff, independently reviewed and evaluated the Statement of Qualifications (SOQs) in accordance with guidelines established by the enabling legislation. Based upon the numerical scoring of the written Statement of Qualifications (SOQs), the Selection Committee identified the most qualified Firm to perform the Construction Manager at Risk (CMAR) services for the Project and recommended to commence negotiations for a scope and fee proposal to be provided by C and E Paving & Grading, LLC. Final scores of all firms are as follows: C and E Paving & Grading, LLC 579 Combs Construction Company, Inc. 448 RTR Paving & Resurfacing, LLC 444 Construction Manager at Risk (CMAR) design phase services are scheduled to begin immediately upon approval of the Agreement. Once the Streets Maintenance Overlay and Chip Seal Program is developed a Guaranteed Maximum Price (GMP) contract will be presented to Council for further consideration and will define each seasons work program. The actual construction is scheduled to begin in late Spring 2021 and will be completed in the Fall of 2021. |
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Key Considerations: | |||||
The three-year award of the construction manager at risk method of project delivery will reduce the need for an annual advertisement/bid/award process and advances the project development schedule without the requirement of an annual solicitation. In addition, value engineering, constructability reviews and design input conducted as part of this service agreement have the potential to realize construction cost savings over the traditional design-bid-build delivery method. The award of this Agreement to the Construction Manager at Risk (CMAR) will allow the City to ensure that the projects are constructed within the allocated budget. | |||||
Community Involvement: | |||||
High quality and thorough design-phase services will result in a well-planned and cost-effective annual Street Maintenance Program. The focus is to develop strong understanding, good cooperation and the use of as much of the dedicated funding as possible each year is essential to meeting the service expectations of the community. | |||||
Expanded Options and Alternatives: | |||||
Strong community support and a voter approved initiative have provided clear direction to maintain the transportation system. Streets has a good working relationship with both internal and external partners and continues to improve and evolve based on best practices and the community feedback. The Public Works Division will prepare periodic news releases in coordination with the Public Information Office of Communication that are distributed to the local media outlets describing the location of the street construction and any traffic restrictions planned. Under the Agreement, the Construction Manager at Risk (CMAR) will distribute written notices to all the adjacent businesses and residents in advance of construction. |
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Attachments: | CMAR Design Phase Contract |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Lone Tree Overpass Project - Award of Design-Build Services Agreement for Phase I of the project development to Ames Construction. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Ames Construction (Ames) was selected by a six-member evaluation committee as the most qualified service provider for the Lone Tree Overpass Project ("Overpass" or "Project") pursuant to the evaluation and ranking process per A.R.S. 34-603. The City entered into fee and scope negotiations for Design Phase Services Phase I on November 20, 2020, and reached an agreement with Ames on the scope and fee structure identified in the Design & Pre-Construction Services Phase I Proposal attached as Exhibit B to the Design-Build Services Agreement. During the first design phase of the Project, Ames, acting as the City’s Design-Builder, will facilitate the Overpass programming effort and their contracted engineer (WSP) and sub-consultants will prepare preliminary design documents, Traffic Impact Analysis, Economic Impact Analysis, property acquisition services, and public involvement services. This design and construction effort will also complete a portion of the Lone Tree Corridor Improvements from Butler Avenue to Sawmill Road. |
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Financial Impact: | |||||
The Lone Tree Overpass Project is currently budgeted in FY2020-2021 in the amount of $5,862,375 in the Transportation Fund, Account Number 047-05-112-3054-6. The Lone Tree Corridor Project is currently budgeted in FY2021-2022 in the amount of $250,000 in the Transportation Fund, Account Number 048-05-118-3495-6. Both funds will be utilized to complete the attached project scope from Route 66 to Sawmill Road. | |||||
Policy Impact: | |||||
None.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Safe and Healthy Community -
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Has There Been Previous Council Decision on This: | |||||
Previous City Council reviewed options for the Lone Tree Overpass bond project and directed staff to prepare ballot language for a $73M bond project to be funded through secondary property tax in the 2018 election, which was passed by the Flagstaff voters. | |||||
Options and Alternatives: | |||||
1. Approve the Design-Build Services Agreement to Ames as presented. 2. Reject the Design-Build Services Agreement and direct staff to re-negotiate the terms and fee structure with Ames. 3. Reject the Design-Build Services Agreement with Ames and direct staff to open negotiations with the second-highest qualified Design-Builder. 4. Reject the Design-Build Services Agreement with Ames and direct staff to re-solicit for new Request for Statement of Qualifications. |
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Background and History: | |||||
The Lone Tree Overpass has been a planned project for over a decade in the Flagstaff community. The Lone Tree Overpass Study, which evaluated conceptual design options for the bridge was completed in 2010. The goal of the project is to provide better connectivity for our transportation network and provide a grade-separated crossing which increases safety and convenience for commuters. The Overpass also coordinates with the future planned improvements of the Lone Tree Corridor reconstruction which was studied in a report completed in 2006. The Lone Tree Corridor and Overpass serves to connect the southern area of town with the Route 66 corridor and provides a option that reduces congestion on other roadway corridors. A portion of the Lone Tree Corridor from Sawmill Road to Butler Avenue is included in this Overpass design. This section of the corridor was included at this time to provide a coordinated improvement north and south of the Butler Avenue Intersection. In November 2018, the voters were asked to approve a ballot measure to fund the Overpass (Proposition 420) and a separate ballot measure to fund the Corridor Improvements (Proposition 419). Both propositions passed. On August 21, 2020, the City posted a Request for Statements of Qualifications (RSOQ) from Arizona Registered Contractors on the City's PlanetBids electronic bidding platform, and advertised it in the Arizona Daily Sun on August 23 and 30, 2020. The Design-Build solicitation will evaluate contractors based on their qualifications and experience with providing similar Design-Build projects. The Design-Builder will provide design and construction services for the Overpass. On September 24, 2020, the City received four responses to the Request for Statements of Qualifications (RSOQ). A seven-person evaluation committee was formed consisting of five staff members and two outside individuals (one officer of a registered contractor and one certified design professional in the industry). The Statements of Qualifications (SOQs) received were evaluated and the evaluation committee selected three firms for interviews. Upon the completion of the interviews, the evaluation committee selected Ames as most qualified Design-Builder to perform the work. Contractor SOQ Scores Interview Scores Total Score Ames 786.5 574 1360.5 FNF 710 463 1173 J. Banicki 673 Not Interviewed -------- Sundt 781 557 1338 |
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Key Considerations: | |||||
There are many important considerations to the full development of the Lone Tree Overpass Project that the project team will be coordinating, including:
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Community Benefits and Considerations: | |||||
The Lone Tree Overpass Project is currently budgeted in FY21 in the amount of $5,862,375.00 in the Transportation Fund, Account Number 047-05-112-3054-6. The Lone Tree Corridor Project is currently budgeted in FY22 in the amount of $250,000 in the Transportation Fund, Account Number 048-05-118-3495-6. Both funds will be utilized to complete the attached project scope from Route 66 to Sawmill Road. In November 2018, the voters were asked to approve a ballot measure to fund the Overpass (Proposition 420) and a separate ballot measure to fund the Corridor Improvements (Proposition 419). Both propositions passed. There are two contingencies included in the scope of this contract. One connected to the design services (10% of the design fee, $100,000) and one overall Owner Contingency (5% of the total fee, $117,920.87). These contingencies are intended to cover expenses for unanticipated changes to the design work that are required by owner directed changes or to cover additional scope in items like roadway engineering or Traffic Impact Analysis. Having a contingency fund in the contract allows for expediting changes, which saves staff time, maintains schedule, and ultimately saves taxpayer dollars. |
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Community Involvement: | |||||
The Lone Tree Overpass will provide a new roadway corridor and bridge over the BNSF Railway and the future Rio de Flag Flood Control Project, providing connectivity between Butler Avenue and Route 66 in central Flagstaff. Multimodal transportation and alternative intersection design will be included in this project to enhance all modes of transportation. This project will also be designed with consideration of goals from the City's Climate Action and Adaptation Plan and the Southside Neighborhood Plan. An Economic Impact Analysis will also be developed to evaluate impacts for changes in transit behavior which will help identify future needs or mitigation. | |||||
Expanded Options and Alternatives: | |||||
There was extensive public coordination with the development of both the Overpass concept study and the Corridor Study in the late 2000s. There was also outreach performed for Proposition 419 and 420. This contract with Ames includes public participation meetings, neighborhood outreach, development of a website to provide information, project renderings to improve understanding of the proposed project elements, and general public coordination throughout the design and construction of the project. | |||||
Attachments: | Vicinity Map | ||
Context Map | |||
Presentation | |||
Design-Build Agreement 2021-23 | |||
Exhibit B - Scope and Fee |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-01: An Ordinance of the City Council of the City of Flagstaff, amending the Flagstaff Zoning Map to rezone approximately 23.08 acres of real property generally located at 2701 S Woody Mountain Road, a portion of APN 112-01-019 from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone with conditions, providing for severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the February 2, 2021 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2021-01 by title only for the first time 3) City Clerk reads Ordinance No. 2021-01 by title only (if approved above) At the February 16, 2021 Council Meeting: 4) Read Ordinance No. 2021-01 by title only for the final time 5) City Clerk reads Ordinance No.2021-01 by title only (if approved above) 6) Adopt Ordinance No. 2021-01 |
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Executive Summary: | |||||
Concept Zoning Map Amendment, by Vintage Partners, of approximately 23.08 acres located at 2701 South Woody Mountain Road from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone. The development site is already located within the Resource Protection Overlay (RPO). The Planning & Zoning Commission held a public hearing on this request on January 13, 2020. The Commission recommends that the City Council approve this request subject to the conditions as drafted by staff except for Condition #5 in a 4 to 3 vote. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this request. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this request. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe & Healthy Community
A complete analysis of the Regional Plan goals and policies can be found in the attached project narrative and Planning & Zoning Commission staff report dated December 31, 2020. |
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Has There Been Previous Council Decision on This: | |||||
There have been no prior Council Decisions made in regard to this application. | |||||
Options and Alternatives: | |||||
The City Council may approve the ordinance as proposed, approve the ordinance with modified conditions, or deny the ordinance. Condition #5 was an important component to staff’s recommended finding of compliance with the Regional Plan. The Planning & Zoning Commission had a discussion about the condition, and after considering the information provided by staff and the applicant did not adopt the condition. The applicant has agreed to construct a bicycle and pedestrian connection to the north and it is shown on the Concept Zone Plan. As the northern portion of the parcel is rezoned and developed, or during the upcoming Regional Plan update, the appropriateness of maintaining an Urban Activity Center should be considered. Without the vehicular connection it limits the ability of the northern parcel to meet the goals, policies, and area type characteristics of an Urban Activity Center as described in the Flagstaff Regional Plan. Planning and Zoning Commission's proposed conditions are as follows:
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Background and History: | |||||
The applicant, Vintage Partners, is requesting a Concept Zoning Map Amendment to rezone approximately 23.08 acres of an existing 37-acre parcel from the Rural Residential (RR) zone to the Medium Density Residential (MR) zone located at 2701 South Woody Mountain Road. This amendment would allow the development of a multi-family residential development consisting of between 199-208 dwelling units located within single and duplex bungalow and townhouse building types. The concept plan provided currently shows 202 units. The Property is currently undeveloped land with a grouping of ponderosa pine trees left after the 2006 Woody Fire burned this site. The property gently slopes away from Woody Mountain Road with no significant slope resources. An applicant requesting an amendment to the Zoning Map may elect to pursue either a “Direct to Ordinance with a Site Plan” or “Authorization to Rezone with a Concept Zoning Plan” per Section 10-20.50.040.D of the Zoning Code. The Direct to Ordinance with a Site Plan process requires the applicant to submit fully developed site plans with all supporting information required for site plan review concurrently with the Zoning Map amendment application. Once the Zoning Map amendment is approved by the Council, then the applicant can proceed directly to the construction plan and building permit review. The Authorization to Rezone with a Concept Zoning Plan process allows the applicant to prepare a concept zoning plan and pursue site plan application after Council approves the Zoning Map Amendment. A Concept Zoning Plan should consist of a plan with proposed use(s), vicinity maps, context map, concept phasing, housing types if applicable and a proposed circulation map. This means that staff has not reviewed building heights, development standards, landscape plans, outdoor lighting plans, signage plans, or architectural design standards for this project in a detailed and cohesive manner. These reviews will only take place after the Zoning Map Amendment is approved. Staff does not typically encourage the use of Concept rezonings on site-specific developments such as Sky Cottages. Concept rezonings are best suited for large multi-phased developments such as Timber Sky or Canyon del Rio. |
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Key Considerations: | |||||
A draft development agreement, attached to this report, has been prepared and continues to be negotiated throughout the review of this project. The primary purpose of this agreement is to set out roles and responsibilities regarding the following (not limited to):
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Community Involvement: | |||||
Community benefits and considerations related to this request are addressed in more detail in the attached Planning & Zoning Commission Staff Report, dated December 31, 2020. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Direct to Ordinance Zoning Map Amendments. In accordance with Arizona State Statute, notice of the public hearing was provided by placing an ad in the Arizona Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1,000 feet (exceeding the minimum of 300 feet) of the site excluding rights-of-way. The developer held two virtual neighborhood meetings using the Zoom platform regarding this case on September 21 and October 5, 2020. Both meetings included a formal presentation followed by a question and answer session. Approximately 26 public members of the public attended the first meeting and approximately 22 members of the public attended the second meeting. A Citizen Participation Report, attached, was prepared in response to the questions, comments, and concerns presented. Comments on the project included the following topics: traffic impacts, tree resources, site grading adjacent to properties along the south property line, and the proposed density of the development. Staff has received email comments from 11 members of the public as of the writing of this report. All are in opposition to this case. Copies of the correspondence are attached. |
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Attachments: | Application | ||
Legal Notice | |||
Ord. 2021-01 | |||
Legal Description | |||
P&Z Commission Staff Report | |||
Concept Zone Plan Part 1 of 3 | |||
Concept Zone Plan Part 2 of 3 | |||
Concept Zone Plan Part 3 of 3 | |||
Project Narrative | |||
Citizen Participation Plan | |||
Emails from the Public | |||
Additional Email recieved | |||
Letter from Mountain Line | |||
Draft Development Agreement |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-06: A Resolution of the Flagstaff City Council, approving an amendment to the Intergovernmental Agreement between Coconino County and the City of Flagstaff for Courthouse Bailiff Services | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-06 by title only
2) City Clerk reads Resolution No. 2021-06 by title only (if approved above) 3) Adopt Resolution No. 2021-06 |
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Executive Summary: | |||||
An IGA for two bailiff positions that provide courthouse security services was adopted September 3, 2013. The bailiffs are responsible for the entrance screening process, providing security in the courtroom for contentious hearings, monitoring the security cameras in the courthouse, and patrol of the courthouse facility. The decision to use Superior Court Bailiffs to be responsible for this service provides the Court with trained and experienced personnel without having to hire and train those individuals as City employees. |
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Financial Impact: | |||||
The Flagstaff Municipal Court has been allocated the budget to support the two existing positions included within the original IGA. One-time funding in the amount of $55,500 from Court Fees has been granted by the Council in fiscal year 2020-2021. Ongoing funding will be requested in fiscal year 2022 for the additional bailiff services. |
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Policy Impact: | |||||
Bailiffs are critical to the judicial branch because they maintain the safety and security of the courthouse facility. Bailiffs are necessary to operate the screening check point and provide security services to all patrons in the courthouse. |
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance, bailiffs serve the public by providing high quality customer service. |
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Has There Been Previous Council Decision on This: | |||||
Yes, the Council approved the original IGA on September 3, 2013, and last fiscal year allocated additional funding for increased bailiff services. | |||||
Attachments: | Res. 2021-06 | ||
Bailiff IGA | |||
Bailiff IGA Amendment |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Possible Direction Regarding City Council Rules of Procedure | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Direction
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EXECUTIVE SUMMARY: | |||||
Pursuant to City Charter Article II, Section 14, years ago the City Council adopted Rules of Procedure for the conduct of its Council meetings. The City Council generally reviews the Rules of Procedure after a new Council has been seated. This review gives Council the opportunity to propose any updates or changes that they would like. Periodically, amendments are brought forward by staff for consideration and the City Council can request amendments to the Rules of Procedure at any time. Following Council direction, amendments to the Rules of Procedure will be brought back to Council for adoption. |
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INFORMATION: | |||||
In addition to any amendments that the Council may like to discuss, staff has identified a few areas where Council discussion or direction may be beneficial. A brief description of the staff amendments are provided below and redlined amendments are provided as an attachment.
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Attachments: | Presentation | ||
Current Rules of Procedure | |||
Possible Amendments for Rules of Procedure |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Direction Regarding HB2392 | |||||
STAFF RECOMMENDED ACTION: | |||||
This is a late request by a City Councilmember and staff will provide more information at the meeting. | |||||
EXECUTIVE SUMMARY: | |||||
INFORMATION: | |||||
Attachments: | HB2392 |
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Section 17 Discussion with Lowell Observatory | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff and representatives from Lowell Observatory will provide the Flagstaff City Council and public with an overview of the history of Section 17 and related current considerations. This presentation is informational only. | |||||
EXECUTIVE SUMMARY: | |||||
Representatives from Lowell Observatory will discuss Section 17, the revised draft bill that it intends to introduce, and its plans for community outreach with the Flagstaff City Council. | |||||
INFORMATION: | |||||
Lowell Observatory, a non-profit research and educational institution located in Flagstaff, owns a 640-acre parcel of land formally identified as "section 17, Township 21 north of range 7 east of the Gila and Salt River base and meridian in Coconino County, Arizona", hereby referred to as Section 17. Section 17 was deeded to Lowell Observatory in 1910 by the United States Congress with certain federal encumbrances related to the permitted use of the land. While Section 17 is owned by the Observatory, if the land is not used for observatory purposes, the land would revert to the federal government.
Several bills have been introduced in the United States Congress in recent years that seek to release reversionary and reserved interests on Section 17. During the February 4, 2020 Council meeting, the Flagstaff City Council approved a letter of support of S. 242 and H.R. 401, the "Lowell Observatory Conveyance Act" to support Lowell Observatory in its efforts to improve its capacity for science and outreach.
Lowell Observatory is committed to only using the land for “observatory” purposes and is therefore planning to introduce a revised bill that would maintain the reversionary interest as they currently apply to Section 17 while allowing certain observatory improvements to be made such as a new road and other projects related to the observatory. Representatives from Lowell Observatory will discuss Section 17, the revised draft bill that it intends to introduce, and its plans for community outreach with the Flagstaff City Council. |
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Attachments: | Presentation |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion about a citywide comprehensive cost recovery policy. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Salas has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
13.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report |