ATTENTION IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Combined Special Meeting/Budget Retreat of February 7, 2019, Budget Retreat of April 23, 2019, Budget Retreat of April 24, 2019, Work Session of May 28, 2019, Regular Meeting of June 4, 2019, Work Session of June 11, 2019, Regular Meeting of June 18, 2019, and Work Session of September 10, 2019. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Combined Special Meeting/Budget Retreat of February 7, 2019, Budget Retreat of April 23, 2019, Budget Retreat of April 24, 2019, Work Session of May 28, 2019, Regular Meeting of June 4, 2019, Work Session of June 11, 2019, and Regular Meeting of June 18, 2019.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS | ||||||||
A. | Human Trafficking Awareness Month | ||||||||
7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Commission on Diversity Awareness. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring September 2023.
Make one appointment to a term expiring September 2024. |
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B. | Consideration of Appointments: Tourism Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring January 2024.
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8. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: John Robert Bates, "Mountain Top Tap Room," 10 E. Route 66, Series 07 (beer and wine bar), Owner Transfer | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Jared Repinski, "Famous Pizza & Beer," 104 E. Route 66, Series 07 (beer and wine bar), New Application | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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9. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Approve a cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing a National Cooperative Purchasing Alliance (NCPA) contract. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve a cooperative purchase contract with Passport Labs Inc. for parking software and services, in an amount not-to-exceed $140,329.92 over a four year contract period, with annual payments including a 5% annual price increase anticipated as follows:
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B. | Consideration and Approval of Final Plat Miramonte Beaver, LLC requests Final Plat approval for Butler Avenue Condominiums—a condominium subdivision consisting of 32 residential units and one ground floor restaurant space at 207 S. Beaver St. on 0.54 acres in the T5 Main Street Transect Zone. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
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C. | Consideration and Approval of Contract: APS Level 2 Electric Vehicle Charging Agreement # 156299, Agreement # 156300 and Agreement # 155835 | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve APS Level 2 Electric Vehicle Charging Pilot Agreement # 156299, Agreement # 156300, and Agreement # 155835
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10. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2021-05: A resolution of the Flagstaff City Council in support of efforts to lobby the new Biden Administration to reinstate Bears Ears National Monument to its original dimensions | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2021-05 by title only
2) City Clerk reads Resolution No. 2021-05 by title only (if approved above) 3) Adopt Resolution No. 2021-05 |
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B. | Consideration and Approval: State and Federal Legislative Priorities | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff is requesting that City Council review and approve the 2021 State and Federal Legislative Priorities.
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C. | Consideration and Approval: Letter in Opposition of HB 2248 and SB 1175 | |||||
STAFF RECOMMENDED ACTION: | ||||||
Authorize the City Manager to send letter in opposition of HB 2248 and SB 1175
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11. | DISCUSSION ITEMS | |||||
A. |
Discussion and Direction: |
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12. | COUNCIL LIAISON REPORTS | |||||
13. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition with regard to the Coconino Estates Project requesting that the City "redesign the city street project to allow trees to remain." | |||||
14. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
15. | COVID-19 UPDATES | |||||
16. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
17. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Combined Special Meeting/Budget Retreat of February 7, 2019, Budget Retreat of April 23, 2019, Budget Retreat of April 24, 2019, Work Session of May 28, 2019, Regular Meeting of June 4, 2019, Work Session of June 11, 2019, Regular Meeting of June 18, 2019, and Work Session of September 10, 2019. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Combined Special Meeting/Budget Retreat of February 7, 2019, Budget Retreat of April 23, 2019, Budget Retreat of April 24, 2019, Work Session of May 28, 2019, Regular Meeting of June 4, 2019, Work Session of June 11, 2019, and Regular Meeting of June 18, 2019.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 06.11.2019.CCWS | ||
02.07.2019.CCBR | |||
04.23.2019.CCBR | |||
04.24.2019.CCBR | |||
05.28.2019.CCWS | |||
06.04.2019.CCRM | |||
06.18.2019.CCRM | |||
09.10.2019.CCWS |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Commission on Diversity Awareness. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring September 2023.
Make one appointment to a term expiring September 2024. |
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Executive Summary: | |||||
The Commission on Diversity Awareness consists of seven citizens who represent the diverse population of Flagstaff. The mission of the commission includes, but is not limited to, fostering mutual understanding, tolerance, respect, and awareness among all citizens; recognizing the different economic, cultural, social, religious, and ethnic groups within the City; cooperating in the development of educational programs dedicated to improving community relations and enlisting support of various groups to foster diversity awareness. There are currently three seats available due to a resignation and expired terms. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are three appointments to be made. There are eight applications on file for consideration by the Council as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Shimoni, Councilmember Aslan, Councilmember McCarthy |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact on the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint 3 Commissioners. By appointing members at this time, the Commission on Diversity Awareness will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | CODA - Authority |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Tourism Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring January 2024.
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Executive Summary: | |||||
The mission of the Tourism Commission is to develop, promote, and maintain Flagstaff as a year-round visitor destination with professional visitor services that will benefit the community economically, environmentally, and socially. The Tourism Commission makes recommendations to the Council concerning expenditure of the tourism portion of the Bed, Board and Booze ("BBB") tax, a 2% local transaction privilege tax. The Tourism Commission consists of seven citizens serving three-year terms. There is currently one seat available. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are four applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Salas |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing a member at this time, the Tourism Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | Tourism Commission Authority |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: John Robert Bates, "Mountain Top Tap Room," 10 E. Route 66, Series 07 (beer and wine bar), Owner Transfer | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A Series 07 license is a "quota" license available only through the Liquor License Lottery or for purchase on the open market. This Series 07 license was purchased from Staci Lynn Kay, Mountain Top Tap Room, LLC by John Bates, Mountain Top Tap Room on November 17, 2020. Mountain Top Tap Room is an existing business in Flagstaff and if approved, it will be one of the 21 active series 07 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for an owner transfer, consideration may be given to both the applicant's personal qualifications as well as the location. The deadline for issuing a recommendation on this application is January 21, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 22, 2020. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 07 Description | |||
Mountain Top Tap Room - PD Memo | |||
Mountain Top Tap Room - Code Memo | |||
Mountain Top Tap Room - Map |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jared Repinski, "Famous Pizza & Beer," 104 E. Route 66, Series 07 (beer and wine bar), New Application | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with no recommendation; or 3) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 07 beer and wine bar license allows a beer and wine bar retailer to sell and serve beer and wine, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. A Series 07 license is a "quota" license available only through the Liquor License Lottery or for purchase on the open market. This Series 07 license was acquired through the Liquor License Lottery. Famous Pizza & Beer is an existing business in Flagstaff. The Series 07 license that is currently at the location is owned by a different owner for Famous Pizza Flagstaff LLC. If approved, it will be the 22nd active series 07 license in Flagstaff. The property has been posted as required, and the Police and Community Development divisions have reviewed the application with no concerns noted. To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new application, consideration may be given to both the applicant's personal qualifications as well as the location. The deadline for issuing a recommendation on this application is January 21, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on December 22, 2020. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 07 Description | |||
Famous Pizza - PD Memo | |||
Famous Pizza - Zoning Memo | |||
Famous Pizza - Map |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve a cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing a National Cooperative Purchasing Alliance (NCPA) contract. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve a cooperative purchase contract with Passport Labs Inc. for parking software and services, in an amount not-to-exceed $140,329.92 over a four year contract period, with annual payments including a 5% annual price increase anticipated as follows:
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Executive Summary: | |||||
The City of Flagstaff (COF) utilizes software services for its parking meters for collection of parking fees and enforcement of parking laws set forth in the Arizona Revised Statutes (A.R.S.), including but not limited to unlawful parking and Americans with Disabilities Act (ADA) compliance. Our parking software integrates with our Municipal Court. COF has an existing contract with Passport Labs, Inc. ("Passport") as the successor in interest to another software company, Nupark, that is expiring. On August 18, 2020, the City Council approved a new contract with Passport however, Passport later requested clarifications as to its scope of work so the contract was never executed. City Council is being asked to approve a new cooperative purchase contract with Passport that includes an updated scope of work, new pricing, provides for transition from the current Nupark contract to the new Passport contract, and extends our contractual relationship with Passport until 2024. It is anticipated the new pricing will provide cost savings to COF, and will be beneficial for the ParkFlag program considering the loss of revenue experienced in response to the COVID-19 pandemic. |
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Financial Impact: | |||||
The contract is a necessary expense for the parking program and is budgeted annually in account 061-07-0891-6-4343 with total FY 2020-21 budget of $110,978 for all software contracts. The cost for this software is included in ParkFlag's existing budget. Per City Council direction, ParkFlag has suspended its parking program until March 1, 2021 and the program is currently not generating any paid parking revenue. |
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Policy Impact: | |||||
There would be no change in policy.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Regional Plan Policy LU 10.2.) Support on-street parking, shared lots and parking structures.
Policy LU 12.2.) Create downtown parking strategy plan that continues to utilize and improve upon on-street parking, public parking lots and garages, and shared private parking spaces, with clear signage for way finding and to inform the public of all parking options. |
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Has There Been Previous Council Decision on This: | |||||
Council approved a cooperative purchase contract with Passport on August 18, 2020; however, this contract has not been executed. | |||||
Options and Alternatives: | |||||
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Attachments: | City-Passport Contract | ||
Statement of Work Nov 2020 | |||
Pricing Sheet | |||
Passport RFP | |||
Passport RFP Response | |||
Passport Award |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat Miramonte Beaver, LLC requests Final Plat approval for Butler Avenue Condominiums—a condominium subdivision consisting of 32 residential units and one ground floor restaurant space at 207 S. Beaver St. on 0.54 acres in the T5 Main Street Transect Zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
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Executive Summary: | |||||
This is a request for Final Plat approval for a 32-unit residential condominium subdivision known as Butler Avenue Condominiums. This project has already been approved administratively and construction has commenced on the site. Approval of this plat will enable the applicant to sell the units instead of renting them (this plat turns the for-rent apartments into for-sale condominiums, which may be sold). There is no Affordable Housing affiliated with this development. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
PBB Key Community Priorities/Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Regional Plan Policies and Goals
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Has There Been Previous Council Decision on This: | |||||
City Council unanimously approved the Preliminary Plat on November 3, 2020 (on October 14, 2020 Planning and Zoning Commission voted 5-0 to forward the Preliminary Plat to City Council with a recommendation of approval). | |||||
Options and Alternatives: | |||||
1. Approve the Final Plat with no conditions, as recommended by staff. 2. Approve the Final Plat with conditions. 3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
Inter-Division Staff (IDS) approved the Site Plan for the development (PZ-18-00194-01) on August 8, 2019, and approved a Minor Modification to the Site Plan on October 21, 2019 (PZ-18-00194-02). Civil Engineering Plans were approved on April 13, 2020 (PZ-18-00194-03). City staff approvals were based on conformance with all relevant City Development Standards. The building permit application for this development is currently under review. The project is being developed according to the standards for the T5 Main Street Transect Zone, the Commercial Block Building Type, and the Shopfront Private Frontage Type. It contains a 2,704 sq. ft. restaurant space on floor 1, and 32 residential units on floors 2 – 5. There are eight units per floor, and they are one, two, and three-bedroom units. They range from 722 to 1,279 square feet. IDS administratively approved the Preliminary Plat on September 10, 2020. On October 14, 2020, the Planning and Zoning Commission voted 5-0 in favor of forwarding the Preliminary Plat to the City Council with a recommendation of approval. City Council unanimously approved the Preliminary Plat on November 3, 2020. IDS administratively approved the Final Plat on December 17, 2020. Final plats are not heard by the Planning and Zoning Commission and instead go directly to City Council once they are administratively approved. |
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Key Considerations: | |||||
Staff approval of the Site Plan, Civil Engineering Plans, Preliminary Plat, and Final Plat signifies that the project complies with Title 10: Zoning Code, Title 11, General Plans and Subdivisions, and Title 13: Engineering Design Standards and Specifications for New Infrastructure. Thus, the applicant was permitted to apply for additional grading and other permits, which have since been approved. However, the applicant has opted to create a Condominium Plat to allow the units to be sold individually (without this condominium plat, the units would be apartments). In this case, ownership is of the airspace within each unit and of the limited common elements (porches, decks) associated with each unit. Shared areas inside each building, on the roof, and the spaces between the floor plates and walls are considered “common elements.” Tract “A” contains all areas outside of the buildings and the limited common elements. It will be maintained by the Homeowner's Association and will be used for parking and landscaping, and as a private drainage and utility easement. |
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Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives and the Regional Plan goals and policies that it meets, such as promoting economic development, providing a diversity of house types, and encouraging compact, infill development in an existing activity center. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Final Subdivision Plat review process. | |||||
Attachments: | Presentation | ||
Application | |||
City/Subdivider Agreement | |||
Final Plat | |||
Vicinity Map |
9.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: APS Level 2 Electric Vehicle Charging Agreement # 156299, Agreement # 156300 and Agreement # 155835 | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve APS Level 2 Electric Vehicle Charging Pilot Agreement # 156299, Agreement # 156300, and Agreement # 155835
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Executive Summary: | |||||
Staff is requesting approval of three Customer Agreements with APS to install four electric vehicle (EV) charging stations (EVCS) at three locations: (12 total parking spots with EVCS, 4 at each location)
These installations are part of Phase 2 of an APS pilot program, Take Charge AZ, to offer free EVCS to government agencies. APS will provide for the installation, electric infrastructure and maintenance of the chargers. The City of Flagstaff also participated in Phase 1 of the Take Charge AZ program - the installation of the 4 EVCS at City Hall were completed in June 2020.
These new agreements continue to represent an exciting opportunity to partner with APS, participate in the ongoing APS study of EV charging operations, and provide EV infrastructure to both the community and municipality at a significantly reduced cost to the City.
These EVCS will support the future growth of City's EV fleet. ParkFlag and Water Services received the City’s first EVs in 2019. Going forward, when it is determined that a vehicle purchase is needed, the City will first consider electric vehicles if appropriate models are available. Both EV charging stations and EV fleet purchases support the goals of the Climate Action and Adaptation Plan, by reducing emissions from transportation.
The EVCS will also be available for use by the public at all three locations.
Council approval for the associated easements at these three locations will be brought forward by the Real Estate Manager at a later date.
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Financial Impact: | |||||
The of financial costs associated with the EV charging stations are outlined below:
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Policy Impact: | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
This project supports the PBB priority of "Sustainable, Innovate Infrastructure" including the specific objectives of: Provide effective management of and infrastructure for all modes of transportation; Facilitate and develop carbon-neutral energy opportunities; Deliver outstanding services to residents through a healthy, well maintained infrastructure system. It also supports Environmental Stewardship by advancing climate action and implementation of the Climate Action and Adaptation Plan.
Regional Plan
The EV charging stations support Council's goal of implementing the Climate Action and Adaptation Plan.
Regional Plan:
Goal E&C.1. Proactively improve and maintain the region’s air quality.
Goal E&C.2 Reduce Greenhouse gas emissions.
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Has There Been Previous Council Decision on This: | |||||
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Attachments: | APS Take Charge Main Library | ||
APS Take Charge Main Library - Appendix B | |||
APS Take Charge Aquaplex | |||
APS Take Charge Aquaplex - Appendix B | |||
APS Take Charge Airport | |||
APS Take Charge Airport - Appendix B | |||
Presentation |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-05: A resolution of the Flagstaff City Council in support of efforts to lobby the new Biden Administration to reinstate Bears Ears National Monument to its original dimensions | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2021-05 by title only
2) City Clerk reads Resolution No. 2021-05 by title only (if approved above) 3) Adopt Resolution No. 2021-05 |
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Executive Summary: | |||||
This resolution voices the support of the Flagstaff City Council in returning Bears Ears National Monument to its original dimensions. Originally designated as a national monument by President Obama in 2016, the size of the monument was subsequently reduced by 85% by President Trump in 2017, leaving an area rich with cultural and archeological sites vulnerable to desecration. Reinstating the monument to its original dimensions would honor the needs and interests of the indigenous people of the Navajo Nation, Hopi Tribe, Ute Indian Tribe, Ute Mountain Ute Tribe, and Zuni Tribe. This resolution urges the Biden Administration to prioritize the reinstatement of these original boundaries. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Environmental Stewardship:
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Has There Been Previous Council Decision on This: | |||||
On December 15, 2020, the Flagstaff City Council considered a Future Agenda Item Request by Councilmember Aslan to place on a future agenda a discussion to formulate a resolution in support of efforts to lobby the incoming Administration to reinstate Bears Ears National monument to its original dimensions, as proposed by the Bears Ears Inter-tribal Coalition. | |||||
Attachments: | Res. 2021-05 |
10.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: State and Federal Legislative Priorities | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff is requesting that City Council review and approve the 2021 State and Federal Legislative Priorities.
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Executive Summary: | |||||
On January 12, City staff and lobbyists received Council input and direction on the draft state and federal legislative priorities. This input has been incorporated and a final version of both the state and federal legislative priorities is attached for Council’s review and approval. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives The state and federal legislative priorities support many of the Key Community Priorities, including;
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Previous Council Decision on This: | |||||
On January 12, the Flagstaff City Council gave staff input on the draft 2021 legislative priorities | |||||
Attachments: | Federal 2021 Legislative Priorities | ||
State 2021 Legistlative Priorities |
10.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: Letter in Opposition of HB 2248 and SB 1175 | |||||
STAFF RECOMMENDED ACTION: | |||||
Authorize the City Manager to send letter in opposition of HB 2248 and SB 1175
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Executive Summary: | |||||
Two bills have been introduced at the state legislature (House Bill 2248 and Senate Bill 1175) that aim to remove the authority of the Arizona Corporation Commission (ACC) to pass renewable energy standards and to make energy rules that would lead to 100% clean energy. The clean-energy rules approved by the ACC in November of 2020 are critical in enabling the achievement of the goals outlined in the Flagstaff City Council’s June 23, 2020 Climate Emergency. A draft letter regarding House Bill 2248 and Senate Bill 1175 is attached to this packet for the Council to review. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Sustainable, Innovative Infrastructure
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Previous Council Decision on This: | |||||
Attachments: | Letter of Opposition |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Direction: |
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STAFF RECOMMENDED ACTION: | |||||
Discussion and direction
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EXECUTIVE SUMMARY: | |||||
In 2015, Flagstaff voters amended the City Charter to hold City elections on the days provided for by Arizona statutes. Arizona Revised Statutes § 16-204 prescribes the following election dates: Primary Elections - fall of even-numbered years
Primary Elections - Fall of Even Years Only (August) Primary elections are held only when there are more than two candidates for each seat. General Election Only - Fall of Even Years (November) Regular Candidate Elections General Obligation Bonds Sales Tax Special Elections - Odd or Even Years Initiative, Referendum, or Recall Charter Amendments Regional Plan Adoption Franchise Permanent Adjustment of Expenditure Base Limitation Charter Amendments: The City Charter is the basic governing authority of the City and allows citizens to enact their own laws for their community, so long as they are not in conflict with State laws. Any amendment to the Charter requires approval by a majority of the qualified electors voting in the election. The last time the Charter was amended was in 2015. A City Manager appointed Charter Review Committee is generally assembled to review and provide recommendations on possible amendments that should be forwarded to the voters. In 2015 the 15 member committee reviewed approximately 50 amendments, 19 of which were forwarded to the voters. There are approximately 30 remaining amendments (attached to this staff summary) that could be considered along with any others that may come from Council, staff, or the committee. All proposed amendments are fully vetted by staff and the City Attorney's Office. |
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INFORMATION: | |||||
2021/2022 General Election Timeline Should the Council be considering a 2021 or 2022 special election, the time to begin preparing is now. The more time staff has to create a committee and allow ample time for them to evaluate and develop recommendations for the Council to consider is extremely helpful. A November 2021 special election must be called on or before July 6, 2021 which means recommendations to the Council regarding possible ballot measures need to be discussed and decided upon prior to that date. This does not leave much time to conduct a thorough evaluation and formulate final recommendations. An alternative would be to consider a spring 2022 election in March. A March 2022 election would need to be called in October which would allow for an additional three months to form a committee and review and formulate recommendations. Financial Considerations Should Council wish to hold a special charter election in either the fall of 2021 or spring of 2022 there will be expenses related to preparing for and conducting the election, as well as public outreach and education. These expenses need to be included in the upcoming budget process. Election costs are based on the number of registered voters; at the last election, the City of Flagstaff had just shy of 52,000 registered voters. Coconino County Elections charges $2.50 per registered voter for an all mail ballot special election and $5.00 per registered voter for a polling place election. If a polling place election is held in conjunction with state, federal, or other county measures the cost is $2.00 per registered voter. There are also costs associated with the development and distribution of the publicity pamphlet. |
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Attachments: | Presentation | ||
2015 Proposed Charter Amendments |
13.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition with regard to the Coconino Estates Project requesting that the City "redesign the city street project to allow trees to remain." | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on January 5, 2021, requesting that the Coconino Estates project be redesigned to allow trees to remain. | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. Staff has provided the attached documents as well as the following information regarding the project: As currently drawn, the complete street design proposes sidewalk and roadway improvements intended to increase the safety, function, and connectivity of the intersection and roadway for numerous modes of travel including motorists, Flagstaff Urban Trail System (FUTS) users, pedestrians and bicyclists. The concept of adding sidewalk to both sides of Beal Road was supported by the majority of those responding to a Sidewalk Survey that was mailed in July 2019 to 548 property owners, as well as, from comments received at the Public Open House meeting held on July 25, 2019. City staff is recommending that sidewalk be constructed along both sides of Beal Road given that these proposed improvements fit within the existing City owned right-of-way and in recognition that vehicular traffic movements are consistent with what we would expect along a roadway with a Minor Collector Classification as designated in the City’s Regional Plan. Additional detail and design information can be found on the City’s web page. Copy & paste the link below into your web browser: https://www.flagstaff.az.gov/4214/Coconino-Estates-Phase-1-Design-Informat On street parking will only be accommodated on the south side of Beal Road minimizing the pavement width along the majority of the roadway. The exhibit titled "Coconino Estates Design" in the attachments tab, highlights the City right-of-way line (shown in yellow), the existing edge of pavement (shown in purple), proposed improvements (shown in black), the two existing spruce trees (shown in green), and proposed pavement striping (shown in red). While the easterly tree will need to be removed due to its location within City right-of-way being in conflict with the proposed improvements, we believe that the westerly tree can possibly be preserved by reducing the sidewalk width down from 5’ wide to 3’ wide. The City hired an Arborist to evaluate both trees and the reports are attached to this staff summary for your review. In response to requests to continue allowing vehicles to access Ft. Valley Road (U.S. Hwy. 180) desiring to head either north or south, the current design does allow two vehicles to stop side-by-side at the intersection's stop-bar. This was accommodated by widening the entrance of Beal Road on the south side of the road without requiring property acquisition. The proposed improvements fit within existing right-of-way. |
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Attachments: | Beal/180 Plans v2 | ||
Petition #2021-01 | |||
Coconino Estates Design | |||
510 Beal - West Spruce Report | |||
510 Beal - East Spruce Report |
14.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report | ||
Capital Improvement Report |