DRAFT AGENDA
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of July 2, 2019; Emergency Meeting of July 24, 2019; Regular Meeting of August 27, 2019; Regular Meeting of September 3, 2019; Regular Meeting of January 5, 2021; Executive Session of January 12, 2021; Regular Meeting of January 19, 2021; Executive Session of January 26, 2021; Joint City/County Work Session of January 28, 2021; Budget Retreat of February 1, 2021; Executive Session of February 2, 2021; Executive Session of February 9, 2021; Executive Session of February 16, 2021; Executive Session of February 23, 2021; and Executive Session of March 2, 2021. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the City Council Regular Meeting of July 2, 2019; Emergency Meeting of July 24, 2019; Regular Meeting of August 27, 2019; Regular Meeting of September 3, 2019; Regular Meeting of January 5, 2021; Executive Session of January 12, 2021; Regular Meeting of January 19, 2021; Executive Session of January 26, 2021; Joint City/County Work Session of January 28, 2021; Budget Retreat of February 1, 2021; Executive Session of February 2, 2021; Executive Session of February 9, 2021; Executive Session of February 16, 2021; Executive Session of February 23, 2021; and Executive Session of March 2, 2021.
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B. | Consideration and Approval of 2020 Executive Session Minutes: Executive Session of January 7, 2020; Executive Session of January 14, 2020; Executive Session of February 11, 2020; Executive Session of February 18, 2020; Executive Session of February 25, 2020; Executive Session of March 5, 2020; Executive Session of March 10, 2020; Executive Session of March 16, 2020; Executive Session of March 17, 2020; Executive Session of March 19, 2020; Executive Session of April 21, 2020; Executive Session of May 12, 2020; Executive Session of May 26, 2020; Executive Session of June 2, 2020; Executive Session of June 9, 2020; Executive Session of June 23, 2020; Executive Session of June 30, 2020; Executive Session of August 18, 2020; Executive Session of August 25, 2020; Executive Session of September 8, 2020; Executive Session of September 22, 2020; Executive Session of September 29, 2020; Executive Session of October 13, 2020; Executive Session of October 20, 2020; Executive Session of October 27, 2020; Executive Session of November 3, 2020; Executive Session of November 10, 2020; Executive Session of November 17, 2020; Executive Session of November 24, 2020; Executive Session of December 1, 2020; and Executive Session of December 2, 2020. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the minutes of the Executive Session of January 7, 2020; Executive Session of January 14, 2020; Executive Session of February 11, 2020; Executive Session of February 18, 2020; Executive Session of February 25, 2020; Executive Session of March 5, 2020; Executive Session of March 10, 2020; Executive Session of March 16, 2020; Executive Session of March 17, 2020; Executive Session of March 19, 2020; Executive Session of April 21, 2020; Executive Session of May 12, 2020; Executive Session of May 26, 2020; Executive Session of June 2, 2020; Executive Session of June 9, 2020; Executive Session of June 23, 2020; Executive Session of June 30, 2020; Executive Session of August 18, 2020; Executive Session of August 25, 2020; Executive Session of September 8, 2020; Executive Session of September 22, 2020; Executive Session of September 29, 2020; Executive Session of October 13, 2020; Executive Session of October 20, 2020; Executive Session of October 27, 2020; Executive Session of November 3, 2020; Executive Session of November 10, 2020; Executive Session of November 17, 2020; Executive Session of November 24, 2020; Executive Session of December 1, 2020; and Executive Session of December 2, 2020.
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5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | PROCLAMATIONS AND RECOGNITIONS | ||||||||
A. | City Manager Awards Presentation | ||||||||
7. | LIQUOR LICENSES PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: John Michael Pulkkinen, "Civano Coffee House," 30 S. San Francisco, Series 06, Location/Owner Transfer. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Jared Michael Repinski, "Stinkin Crawfish," 1435 S. Milton Road, Series 12, New Applications. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. | Consideration and Approval of Contract: Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement for the Flagstaff Pulliam Airport Long-Term Parking project. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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9. | ROUTINE ITEMS | |||||
A. | Consideration and Adoption of Ordinance No. 2021-03: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 6, Police Regulations, by adopting a new Chapter 6-10, Regulation of Recreational Marijuana. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-03 by title only for the final time
2) City Clerk reads Ordinance No. 2021-03 by title only (if approved above) 3) Adopt Ordinance No. 2021-03 |
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B. | Consideration and Adoption of Ordinance No. 2021-04: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately .82 acres of real property generally located at 922 E Route 66 by adding a Landmarks Overlay District designation to the historic sign only, within an existing Highway Commercial District zoning classification | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2021-04 by title only for the final time
2) City Clerk reads Ordinance No. 2021-04 by title only (if approved above) 3) Adopt Ordinance No. 2021-04 |
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10. | PUBLIC HEARING ITEMS | |||||
A. | Consideration and Adoption of Resolution No. 2021-11 and Ordinance No. 2021-05: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “Case No. PZ-21-00019 Zoning Code Text Amendment - 2021: Affordable Housing Modified Development Standards;” and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the Affordable Housing Incentives and Parking Standards. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the March 16, 2021 Council Meeting:
1) Read Resolution No. 2021-11 by title only for the first time 2) City Clerk reads Resolution No. 2021-11 by title only (if approved above) 3) Read Ordinance No. 2021-05 by title only for the first time 4) City Clerk reads Ordinance No. 2021-05 by title only (if approved above) At the April 6, 2021, Council Meeting: 5) Adopt Resolution No. 2021-11 6) Read Ordinance No. 2021-05 by title only for the final time 7) City Clerk reads Ordinance No. 2021-05 by title only (if approved above) 8) Adopt Ordinance No. 2021-05 |
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11. | COUNCIL LIAISON REPORTS
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12. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition "to include essential retail workers as part of 1b COVID-19 vaccinations" | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion for Council to review barriers to homeowners building accessory dwelling units (ADUs) on their properties. | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion for Council to review the current tax code with respect to exemptions on rental, leasing, and licensing of real property. | |||||
13. | CITY MANAGER REPORT | |||||
14. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
15. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of July 2, 2019; Emergency Meeting of July 24, 2019; Regular Meeting of August 27, 2019; Regular Meeting of September 3, 2019; Regular Meeting of January 5, 2021; Executive Session of January 12, 2021; Regular Meeting of January 19, 2021; Executive Session of January 26, 2021; Joint City/County Work Session of January 28, 2021; Budget Retreat of February 1, 2021; Executive Session of February 2, 2021; Executive Session of February 9, 2021; Executive Session of February 16, 2021; Executive Session of February 23, 2021; and Executive Session of March 2, 2021. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Regular Meeting of July 2, 2019; Emergency Meeting of July 24, 2019; Regular Meeting of August 27, 2019; Regular Meeting of September 3, 2019; Regular Meeting of January 5, 2021; Executive Session of January 12, 2021; Regular Meeting of January 19, 2021; Executive Session of January 26, 2021; Joint City/County Work Session of January 28, 2021; Budget Retreat of February 1, 2021; Executive Session of February 2, 2021; Executive Session of February 9, 2021; Executive Session of February 16, 2021; Executive Session of February 23, 2021; and Executive Session of March 2, 2021.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 07.02.2019 CCRM | ||
07.24.2019 CCEM | |||
08.27.2019 CCRM | |||
09.03.2019 CCRM | |||
01.05.2021 CCRM | |||
01.12.2021 CCSMES | |||
01.19.2021 CCRM | |||
01.26.2021 CCSMES | |||
01.28.2021 CCJWS | |||
02.01.2021 CCBR | |||
02.02.2021 CCSMES | |||
02.09.2021 CCSMES | |||
02.16.2021 CCSMES | |||
02.23.2021 CCSMES | |||
03.02.2021 CCSMES |
4.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of 2020 Executive Session Minutes: Executive Session of January 7, 2020; Executive Session of January 14, 2020; Executive Session of February 11, 2020; Executive Session of February 18, 2020; Executive Session of February 25, 2020; Executive Session of March 5, 2020; Executive Session of March 10, 2020; Executive Session of March 16, 2020; Executive Session of March 17, 2020; Executive Session of March 19, 2020; Executive Session of April 21, 2020; Executive Session of May 12, 2020; Executive Session of May 26, 2020; Executive Session of June 2, 2020; Executive Session of June 9, 2020; Executive Session of June 23, 2020; Executive Session of June 30, 2020; Executive Session of August 18, 2020; Executive Session of August 25, 2020; Executive Session of September 8, 2020; Executive Session of September 22, 2020; Executive Session of September 29, 2020; Executive Session of October 13, 2020; Executive Session of October 20, 2020; Executive Session of October 27, 2020; Executive Session of November 3, 2020; Executive Session of November 10, 2020; Executive Session of November 17, 2020; Executive Session of November 24, 2020; Executive Session of December 1, 2020; and Executive Session of December 2, 2020. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the Executive Session of January 7, 2020; Executive Session of January 14, 2020; Executive Session of February 11, 2020; Executive Session of February 18, 2020; Executive Session of February 25, 2020; Executive Session of March 5, 2020; Executive Session of March 10, 2020; Executive Session of March 16, 2020; Executive Session of March 17, 2020; Executive Session of March 19, 2020; Executive Session of April 21, 2020; Executive Session of May 12, 2020; Executive Session of May 26, 2020; Executive Session of June 2, 2020; Executive Session of June 9, 2020; Executive Session of June 23, 2020; Executive Session of June 30, 2020; Executive Session of August 18, 2020; Executive Session of August 25, 2020; Executive Session of September 8, 2020; Executive Session of September 22, 2020; Executive Session of September 29, 2020; Executive Session of October 13, 2020; Executive Session of October 20, 2020; Executive Session of October 27, 2020; Executive Session of November 3, 2020; Executive Session of November 10, 2020; Executive Session of November 17, 2020; Executive Session of November 24, 2020; Executive Session of December 1, 2020; and Executive Session of December 2, 2020.
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Executive Summary: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. While Executive Sessions are not open to the public, action minutes must be provided that indicate any official action (motion to go into Executive Session) taken by the Council and the members of the Council who were present. |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Effective Governance |
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Previous Council Decision on This: | |||||
None | |||||
Attachments: | 01.07.2020 CCSMES | ||
01.14.2020 CCSMES | |||
02.11.2020 CCSMES | |||
02.18.2020 CCSMES | |||
02.25.2020 CCSMES | |||
03.05.2020 CCSMES | |||
03.10.2020 CCSMES | |||
03.16.2020 CCSMES | |||
03.17.2020 CCSMES | |||
03.19.2020 CCSMES | |||
04.21.2020 CCSMES | |||
05.12.2020 CCSMES | |||
05.26.2020 CCSMES | |||
06.02.2020 CCSMES | |||
06.09.2020 CCSMES | |||
06.23.2020 CCSMES | |||
06.30.2020 CCSMES | |||
08.18.2020 CCSMES | |||
08.25.2020 CCSMES | |||
09.08.2020 CCSMES | |||
09.22.2020 CCSMES | |||
09.29.2020 CCSMES | |||
10.13.2020 CCSMES | |||
10.20.2020 CCSMES | |||
10.27.2020 CCSMES | |||
11.03.2020 CCSMES | |||
11.10.2020 CCSMES | |||
11.17.2020 CCSMES | |||
11.24.2020 CCSMES | |||
12.01.2020 CCSMES | |||
12.02.2020 CCSMES |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: John Michael Pulkkinen, "Civano Coffee House," 30 S. San Francisco, Series 06, Location/Owner Transfer. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. The applicant currently holds a Series 12 (restaurant) license that was approved by Council on April 7, 2020. If the series 06 license is granted, Civano Coffee House will surrender the Series 12 license. A Series 06 license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another business. This transfer is from Mayor which is located in Flagstaff. Civano Coffee House is an existing business in Flagstaff, AZ and purchased the license from Ryan Michael Field from Rock the Block LLC. If approved, this license will be one of the 20 active series 06 licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a person and location transfer, consideration may be given to both the applicant's personal qualifications as well as business location. The deadline for issuing a recommendation on this application is March 19, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on February 23, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 06 Description | |||
Civano Coffee House - PD Memo | |||
Civano Coffee House - Zoning Memo | |||
Civano Coffee House - Map |
7.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jared Michael Repinski, "Stinkin Crawfish," 1435 S. Milton Road, Series 12, New Applications. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Stinkin Crawfish is a new business in Flagstaff. If approved it will be the 92nd active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is March 19, 2021. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on February 23, 2021. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Stinkin Crawfish - PD Memo | |||
Stinkin Crawfish - Zoning Memo | |||
Stinkin Crawfish - Map |
8.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Award Eagle Mountain Construction, Inc. the Construction Manager at Risk (CMAR) construction phase services agreement for the Flagstaff Pulliam Airport Long-Term Parking project. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
This project is to construct a long-term parking lot in a currently undeveloped parcel of land at the Flagstaff Pulliam Airport. This project is needed for the additional parking needs due to the additional air service incorporated into the overall facilities operations. With the completion of this project, the projected parking needs for the airport (as defined in the recently updated master plan) will be addressed.
The planned long-term parking lot is scheduled to include: 405 typical parking spaces, 9 ADA parking spaces, a designated location for 4 future electrical vehicle parking charging locations (to be installed at a later, undetermined date) and a dedicated concrete pathway leading from the lot to the airport terminal. In addition to the above stated elements to the project, this project will also include minor roadway widening to account for a designated bike lane (throughout the roadway adjacent to the project), landscaping improvements within the developed area, additional bicycle parking, a roadway pullout for pickup and drop-off adjacent to the lot and storage at the terminal and beautification accents to in the new improvements (i.e., decorative concrete inlays, decorative fencing elements…). Design of the paid parking portion of this project is in progress and the final plan will be brought back to Council for review / comment in the summer for consideration of incorporation into the final project.
Following the completion of this project, improvements to the existing parking lot will be scheduled (through the Airport CARES Act grant funding). The anticipated improvements to the existing parking lot include minor drainage improvements, repaving of the asphalt and minor pedestrian circulation improvements. These improvements cannot be completed until the new lot is complete. Paid parking improvements are not part of this phase. Any proposed paid parking improvements will be presented to Council in the future. |
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Financial Impact: | |||||
Funding is available in the FY2020-2021 budget in the Airport Fund (account number: 221-07-222-0883-0-4433). The City's General Fund will provide a short-term loan through a revenue transfer. The airport will pay back the loan over the next two fiscal years with airport revenues. The Contractor deems the contingency amount adequate. Please see the attached Justification. |
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Policy Impact: | |||||
Proper planning and program development results in good governance and efficient use of financial resources to improve the community transportation infrastructure and promote the health, welfare and safety of the residents of the City.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Transportation and other public infrastructure; Provide sustainable and equitable public facilities, and services; and Provide infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
PBB Priorities and Objectives Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Flagstaff Regional Plan Policy T.3.4. Actively manage parking, including cost and supply, to support land use, transportation, and economic development goals. Goal T.10. Strengthen and expand the role of Flagstaff Pulliam Airport as the dominant hub for passenger, air freight, public safety flights, and other services in northern Arizona.
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Has There Been Previous Council Decision on This: | |||||
Yes. On April 21, 2020 staff presented design concepts of the parking lot for the Council to review and provide feedback. Staff was directed to continue with the design with a designated concept. | |||||
Options and Alternatives: | |||||
1. Reject approval of the Agreement and direct staff to pursue traditional design-bid-build project delivery. (This method is not recommended due to the delivery time delay, associated time-consuming process and lack of cost predictability). 2. Do not deliver the project. |
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Background and History: | |||||
The Flagstaff Airport has a free parking program with approximately 400 parking spaces in the existing terminal lot. This lot served the airport from 1993 to 2018, only exceeding capacity during holidays and summer peak months. In 2019, new air service to Denver and Dallas increased passenger counts by 78%. Year-to-date figures show enplanements are up 94%. The increase has resulted in a daily average of over 500 cars parking at the airport. Airport Staff was tasked by the City Council and City Manager’s office to come up with a plan to meet the current and future needs for our airport parking. When the City completed the Airport Master Plan in 2018, the plan identified a location for future parking expansion, and identified parking growth compared to passenger levels. The location, as well as the entire Airport Master Plan, was approved by the Federal Aviation Administration. The Plan identified 396 marked parking spaces, and a recommendation for long term parking needs to reach 962 public, employee, and rental car parking spaces. On August 20, 2020, the City posted a Request for Statements of Qualifications (RSOQ) from Arizona Registered Contractors on the City's PlanetBids electronic bidding platform, and advertised it in the Arizona Daily Sun on August 23 and 30, 2020. On September 11, 2020, the City received seven Statements of Qualifications (SOQ). A five-person evaluation committee was formed consisting of three City staff and two outside individuals (one licensed contractor and one certified design professional in the industry). Upon completion of the evaluation process, Eagle Mountain Construction, Inc. was the highest scoring firm and deemed most qualified to perform the work. Contractor SOQ Score Eagle Mountain Construction, Inc. 520 Fann Contracting 482 FNF Construction 464 Kinney Construction 462 Rummel Construction 442 Combs Construction 407 SWP Contracting 393 Mountain High Excavating 170 |
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Key Considerations: | |||||
The Arizona State Legislature has authorized the use of Alternative Project Delivery Methods ("APDM") in lieu of the traditional Design-Bid-Build method of project delivery. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work. Staff is proposing to deliver this project through the Construction Manager at Risk (CMAR) delivery method. The Construction Documents for the Contract are on file with the City Procurement Division and are available for inspection. |
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Community Benefits and Considerations: | |||||
The City's General Fund is providing a short-term loan for this project. By providing this internal funding, the airport project will not incur interest expense or closing cost saving approximately $50,000 for the fund. Implementing a paid parking program for airport parking will be critical to the ongoing operations of the fund. Staff will be researching options and expect to bring this back to Council next fiscal year. This will include adoption of parking rates for both parking lots. |
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Community Involvement: | |||||
High quality and thorough input from the Construction Manager at Risk will allow the delivery of this project in the most cost effective and efficient manner. This work is anticipated to be completed within one construction season. | |||||
Expanded Options and Alternatives: | |||||
This project was presented to the Airport Commission and received high degree of support from the members. This project was also vetted through the most recent Airport Master Plan. | |||||
Attachments: | CMAR Agreement | ||
Exhibit C - GMP Phase 1 | |||
Vicinity Map | |||
Plan View | |||
Contingency Justification |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-03: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 6, Police Regulations, by adopting a new Chapter 6-10, Regulation of Recreational Marijuana. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2021-03 by title only for the final time
2) City Clerk reads Ordinance No. 2021-03 by title only (if approved above) 3) Adopt Ordinance No. 2021-03 |
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Executive Summary: | |||||
Attached is the amended ordinance as approved on March 2, 2021 for the first read. The “Smart and Safe Arizona Act” (the “Act”), certified as Proposition 207, was passed by Arizona voters at the November 3, 2020 general election and became effective on December 1, 2020. The Act declared that “the responsible adult use of marijuana should be legal for persons twenty-one years of age or older, subject to state regulation, taxation, and local ordinance.” The Act decriminalizes the use and possession of up to one ounce of recreational marijuana by a person who is at least twenty-one years of age. Individuals who are at least twenty-one years of age can also legally grow and possess up to six marijuana plants, but no more than twelve plants can be grown at a single residence and cultivation must take place in an enclosed, secure area not visible from public view. The Act also allows for Marijuana Establishments, which are entities licensed by the Arizona Department of Health Services to operate a retail location for the sale of recreational marijuana, an off-site marijuana cultivation facility, and an off-site manufacturing facility. It remains illegal to drive while impaired by marijuana, and the Act does not allow the smoking of marijuana in a public or open space. In addition, cities are authorized to prohibit marijuana possession, sale, and other uses (vaping, ingesting, etc.) on city property and adopt the following regulations:
Cities are authorized to tax the sale of recreational marijuana through a transaction privilege tax or use tax. The Arizona Department of Health Services will eventually issue twenty-six marijuana establishment licenses under the Act across the State of Arizona for the purpose of encouraging social equity in marijuana establishment ownership. These licenses will be issued to applicants who qualify under the Social Equity Ownership Program. The Arizona Department of Health Services must first adopt rules to create and implement a Social Equity Ownership Program to promote the ownership and operation of marijuana establishments by individuals disproportionately impacted by the enforcement of previous marijuana laws. During the rulemaking the Arizona Department of Health Services will post drafts and accept public comments. The Department will begin accepting applications for these twenty-six licenses within six months of adopting the final rules for the Social Equity Ownership Program. The Department does not currently have a timeline for this rulemaking. As a result, this current ordinance may come back to City Council to allow for updates in light of the Social Equity Ownership Program and the potential for licensure under that Program. |
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Financial Impact: | |||||
The sale of recreational marijuana will be taxed by the City, thereby creating an additional revenue stream to fund City programs. | |||||
Policy Impact: | |||||
The adopted regulations will codify the City's policies related to recreational marijuana use and sales in Flagstaff. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
Council gave direction at prior work session. | |||||
Attachments: | Ord. 2021-03 - UPDATED | ||
Presentation | |||
Smart and Safe Arizona Act |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2021-04: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff Zoning Map to rezone approximately .82 acres of real property generally located at 922 E Route 66 by adding a Landmarks Overlay District designation to the historic sign only, within an existing Highway Commercial District zoning classification | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2021-04 by title only for the final time
2) City Clerk reads Ordinance No. 2021-04 by title only (if approved above) 3) Adopt Ordinance No. 2021-04 |
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Executive Summary: | |||||
This is a direct to ordinance zoning application for adding a Historic overlay so that the project can take advantage of Flagstaff's Historic Sign and Facade Grant program to rehabilitate the remaining portion of the historic Route 66 sign of the Whispering Winds Motel and to restore the missing upper portion of the sign as it appeared historically. The Overlay also allows for the sign to vary from current sign requirements to archive its original historic configuration. | |||||
Financial Impact: | |||||
Sign grant program does not use general fund. | |||||
Policy Impact: | |||||
Project meets Heritage Preservation requirements and ordinance provisions. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Project meets Heritage Preservation Goals and Comprehensive planning goals | |||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Attachments: | Ord. 2021-04 | ||
Presentation | |||
Exhibit A to Ordinance | |||
WW PZ Staff Report | |||
Zoning Map Application | |||
WW Sign Permit Number 1 | |||
Newspaper Notice | |||
Banner Public Hearing PZ Notice | |||
HPC Neighborhood Hearing | |||
2nd Meeting Waiver | |||
Property Maps and Description | |||
Notification Letter to adjacents | |||
HPC Historic Facade and Signs Grant Application | |||
HPC staff report | |||
WW HPO Staff amend | |||
HPO signature permision | |||
WW posting condition | |||
February 3, 2021 HPC minutes |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2021-11 and Ordinance No. 2021-05: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “Case No. PZ-21-00019 Zoning Code Text Amendment - 2021: Affordable Housing Modified Development Standards;” and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code, to modify the Affordable Housing Incentives and Parking Standards. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the March 16, 2021 Council Meeting:
1) Read Resolution No. 2021-11 by title only for the first time 2) City Clerk reads Resolution No. 2021-11 by title only (if approved above) 3) Read Ordinance No. 2021-05 by title only for the first time 4) City Clerk reads Ordinance No. 2021-05 by title only (if approved above) At the April 6, 2021, Council Meeting: 5) Adopt Resolution No. 2021-11 6) Read Ordinance No. 2021-05 by title only for the final time 7) City Clerk reads Ordinance No. 2021-05 by title only (if approved above) 8) Adopt Ordinance No. 2021-05 |
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Executive Summary: | |||||
The proposed amendment (Case No. PZ-21-00019) incorporates changes to the Zoning Code that would allow the City Council to approve modifications to the Property Development Standards for permanently affordable housing developments that provide 100% of the dwelling units to persons or families with a household income equal to 80% or less of the area median income for the City of Flagstaff. The Housing Commission reviewed and provided a recommendation of approval at the February 25, 2021 Housing Commission meeting. The Planning and Zoning Commission is scheduled to review and provide a recommendation on the proposed amendment at the March 10, 2021, Planning and Zoning Commission meeting. Staff will update the City Council with the Planning and Zoning Commission recommendation at the March 16, 2021, City Council meeting. |
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Financial Impact: | |||||
There are no anticipated financial impacts affiliated with the proposed Zoning Code Text Amendment. | |||||
Policy Impact: | |||||
City Council Goal: Support development and increase the inventory of public and private affordable housing for renters and home owners throughout the community.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Staff's analysis of the Regional Plan's goals and policies is included below under the Zoning Code Text Amendment Criteria heading, Finding #1 of the report. In addition, the staff's narrative and Regional Plan and Specific Plan analysis are included as Attachment 2. |
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Has There Been Previous Council Decision on This: | |||||
There has not been a previous City Council decision on this ordinance. Options and Alternatives: The City Council may adopt, modify, or deny the amendment. Proposed Amendment: The proposed amendment (Exhibit A to the Resolution No. 2021-11) incorporates into the Affordable Housing Incentives certain provisions that would allow the City Council to approve modifications to the Property Development Standards (e.g., area, width, lot size, setbacks, open space, etc.), excluding building height, density, outdoor lighting, signs, and the standards or guidelines applicable to a property with a historic, landmark, or airport overlay zone. The provisions would be valid for permanently affordable housing developments that provide 100% of the dwelling units to persons or families with a household income equal to 80% or less of the area median income for the City of Flagstaff. The Zoning Code defines permanent affordability for affordable housing as a minimum of 30 years for developments with rental units and 99 years on for-sale units. The intent of the proposed provisions is to implement the Regional Plan and Incentive Policy for Affordable Housing (IPAH) policies to provide flexibility and allow property owners of affordable housing developments to request modifications to the Property Development Standards that may not be easily addressed as part of the design. Additionally, it allows for alternative design solutions. Another example of a modification could be a change in the parking requirements to a rate that is less than one space per dwelling unit and is more appropriate for the development, such as the parking requirements for an affordable housing senior living development. It should be noted that this amendment is also being proposed to assist in addressing Flagstaff’s housing crisis that was declared by the previous City Council (Resolution No. 2020-66). In order to approve any request to modify the Property Development Standards, the City Council will be required to ascertain that the incorporated findings have been met. In summary, these findings are to ensure that the modification to the Property Development Standards maintain consistency with the Regional Plan (General Plan), will not cause health, safety, convenience, or welfare hazards, maintain consistency with other existing developments in the area, and the proposed development is similar in quality to other developments that are available to the public at the market rate. Moreover, an additional finding has been incorporated pertaining to the location of the Development Site to a transit stop. This finding is only applicable when a modification to the number of motor vehicle parking spaces required is proposed to be modified. Zoning Code Text Amendment Criteria: A Zoning Code Text Amendment shall be evaluated based on the following findings: A. Finding #1: The proposed amendment is consistent with and conforms to the objectives and policies of the General Plan and any applicable specific plan; The primary purpose of the amendment is to implement and maintain consistency and conformance with the goals and policies of the Regional Plan (General Plan) while encouraging and incentivizing affordable housing through flexible land use development standards that are sensitive to the contextual surroundings. In order to achieve this purpose, the proposed amendment incorporates provisions to allow the City Council to approve modifications to the Property Development Standards of a zone, to accommodate permanently affordable housing developments, as defined in the Zoning Code. The affordable housing developments that qualify for the modification provision constitute developments that provide 100% of the dwelling units to persons or families with a household income equal to 80% or less of the area median income for the City of Flagstaff. In addition, criteria have been incorporated that require the City Council to find that the proposed modifications to the Property Development Standards maintain consistency with the Regional Plan (General Plan). The proposed provisions and findings address multiple goals and policies of the Regional Plan. These include the following:
Note: 1. Currently there are three historic and landmark overlay zoning categories: Landmark Overlays (LO), the Townsite Overlay (TO) and the Downtown Overlay (DO).
B. Finding #2 The proposed amendment will not be detrimental to the public interest, health, safety, convenience, or welfare of the City; The provisions of the amendment are not anticipated to be detrimental to the public interest, health, safety, convenience, or welfare of the city. In order to assist in the implementation of the Regional Plan’s policies to encourage, incentivize, and increase the availability of affordable housing, the primary purpose of the amendment is to minimize regulatory constraints by allowing modifications to the Property Development Standards. Furthermore, the amendment includes provisions that require the City Council to find that the proposed modifications to the Property Development Standards will not be detrimental to the public interest, health, safety, convenience, or welfare and will not endanger, jeopardize, or otherwise constitute a hazard to the property or improvements in the vicinity in which the development is located. C. Finding #3 The proposed amendment is internally consistent with other applicable provisions of this Zoning Code. The amendment does not substantively modify the existing provisions of the Zoning Code, and it is internally consistent with the code. Furthermore, the proposed amendment utilizes the existing format and does not conflict with other provisions of the Zoning Code. It maintains the Zoning Code’s purpose as a comprehensive contemporary set of land uses and requirements that are straightforward, usable, and easily understood. Citizen Participation: Persons of interest on file with the Planning and Development Services section of the Community Development Division were notified of the Planning and Zoning Commission and City Council work sessions and public hearing via first-class mail. Moreover, notification of the work sessions and public hearings were published on the City’s Facebook and Flagstaff Community Forum web pages and in the Arizona Daily Sun. At the City Council meeting on February 9, 2021, one public comment was provided in support of the amendment. As of the date of this report, staff has received two sets of comments (Attachment 3) pertaining to the amendment from the public. In addition, two people responded to the Flagstaff Community Forum survey regarding this amendment. One indicated that he/she does not support the amendment, and the other respondent maintained a neutral position. Planning and Zoning Commission Work Session: At the Planning and Zoning Commission Work Session of February 10, 2021, staff reviewed the text amendment application with the Commission. The Commission had a series of questions to clarify their understanding of the proposed Zoning Code Text Amendment. In summary, the Commission unanimously recommended that a maximum distance from a transit location be incorporated for any parking modification. The Commission also recommended, as part of the processing of a modification request for a property in a historic district, that staff obtain a recommendation from the Heritage Preservation Commission before presenting the request to the City Council. In addition, the Commission recommended that the following considerations be addressed as part of a future amendment: 1) a public notification requirement; and 2) incorporate a requirement for the Heritage Preservation Commission to make a recommendation to the City Council for any modification to the Property Development Standards of a zone for a property in a historic district. In order to address these concerns, the proposed Zoning Code Text Amendment has been modified to include notification and transit location requirements. Also, the standards and guidelines of the historic and landmark overlay zones have been exempted from the allowable modifications. City Council Work Session: At the City Council Work Session on February 9, 2021, staff reviewed the text amendment application with the City Council. The City Council had a series of questions to clarify their understanding of the proposed Zoning Code Text Amendment. In summary, the City Council was supportive of the amendment, although it was opined that when parking modifications are proposed, the Development Site should be near a transit stop and in an activity center. Additionally, it was stated that a menu of considerations should be incorporated for different quantities of affordable units and income ranges. In order to address these concerns, the proposed Zoning Code Text Amendment has been modified to include transit location requirements, and staff recommends incorporating the menu of considerations as part of the larger update to the Zoning Code’s Affordable Housing Incentives later this year as a separate amendment. Housing Commission Meeting: At the Housing Commission meeting on February 25, 2021, the Commission reviewed the text amendment application and provided a recommendation of approval to City Council. In addition, the Commission had clarification questions and provided the following comments: a concern was expressed regarding reducing the parking requirements, and caution should be taken if there was consideration to reduce the Area Median Income level that would be more exclusive. |
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Attachments: | Res. 2021-11 | ||
Exhibit A to Res. 2021-11 | |||
Ord. 2021-05 | |||
2. Narrative and Regional Plan Conformance Analysis | |||
3. Public Comments | |||
Staff Presentation |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition "to include essential retail workers as part of 1b COVID-19 vaccinations" | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on February 24, 2021, requesting that Flagstaff retail workers be included "as part of section 1b of vaccinations before introducing it to the general public and to use NAU vaccines that go to NAU employees that work from home to first be used on retail workers who see many people per day and cannot work from home." | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2021-02 |
12.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion for Council to review barriers to homeowners building accessory dwelling units (ADUs) on their properties. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember McCarthy has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
To assist in the discussion, information has been provided by staff (attached) that provides background and information on ADUs. | |||||
Attachments: | Staff Memo re: ADUs |
12.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Salas to place on a future agenda a discussion for Council to review the current tax code with respect to exemptions on rental, leasing, and licensing of real property. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Salas has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |