WORK SESSION AGENDA
A M E N D E D
ATTENTION IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA |
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the March 16, 2021 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Presentation of International Association for Public Participation International Core Values Award for the Southside Community Plan | ||||||||
7. | Human Resource Division Review | ||||||||
8. | Economic Vitality Division Overview | ||||||||
9. | Carbon Neutrality Plan Draft Review. | ||||||||
10. | Sustainability and Forest Health collaborations within the Wildland Fire Management Program. | ||||||||
11. | High Occupancy Housing Zoning Code Update | ||||||||
12. | Legislative Update | ||||||||
13. | Public Participation | ||||||||
14. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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15. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Presentation of International Association for Public Participation International Core Values Award for the Southside Community Plan | |||||
STAFF RECOMMENDED ACTION: | |||||
None | |||||
EXECUTIVE SUMMARY: | |||||
International Association for Public Participation (IAP2) presentation of 2020 International Core Values Project of the Year to the City of Flagstaff and Southside Community Association for the Southside Community Specific Plan The presentation of the award will include a brief presentation on the IAP2 Core Values and the outstanding qualities of the project by Kylie Cochrane, International Chair of IAP2, and an Australasian IAP2 board member. Gwen Howard IAP2 USA President will also be in attendance. |
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INFORMATION: | |||||
The Southside Community Specific Plan was selected as the National and International Core Values Project of the Year because of its holistic approach to engaging the entirety of this historic community, to celebrate the past and to co-design how they will look to the future, is the embodiment of meaningful public participation. This program tackled a historically significant political and cultural issue affecting multiple ethnicities. When initial techniques did not elicit the kind and level of participation sought, they added and innovated techniques until the public participation objective of that phase was met before moving on to the next phase. Their robust partnering with community associations and their explicit attention to creating a plan that built in sustainable decision making and adaptation made this program an outstanding example of Public Participation. | |||||
Attachments: | Presentation by IAP2 International Chair Kylie Cochrane | ||
IAP2 Award Submission |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Human Resource Division Review | |||||
STAFF RECOMMENDED ACTION: | |||||
This item is for discussion only (see attached presentation). | |||||
EXECUTIVE SUMMARY: | |||||
This item is intended to assist in orienting Council to their City Human Resource Division, to "meet" our team members and provide an overview of our programs and current initiatives. | |||||
INFORMATION: | |||||
The Human Resource Division presentation will provide information including:
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Attachments: | HR Division Review |
8.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Economic Vitality Division Overview | |||||
DESIRED OUTCOME: | |||||
This presentation is for information only for our Council. | |||||
EXECUTIVE SUMMARY: | |||||
The City of Flagstaff's Economic Vitality Division consists of a dynamic group of programs. These programs include the Flagstaff Pulliam Airport, Discover Flagstaff (Convention and Visitors Bureau) and Visitor Services, The Flagstaff City-County Public Library System, and the Community Investment Section, which includes Economic Development, Arts and Science, Beautification, and Parking. Mission: The Economic Vitality Division provides quality services to residents and visitors that preserve and enhance Flagstaff's prosperity and overall quality of life. Vision: The Economic Vitality Division enriches the lives of our Flagstaff residents and visitors 365 days per year. We do this by providing safe and reliable air service, authentic experiences with responsible tourism practices, library services and resources that inspire learning, a healthy business climate, vibrant arts and culture programs, and a sense of place. |
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INFORMATION: | |||||
The Economic Vitality Division team will go over each of our programs within our four sections of the division that include the airport, tourism, community investment, and library. Staff will share the organization chart, budget, FY21 accomplishments, and what's next for our programs. |
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Attachments: | EVD Presentation |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | ||||||||||||||||||||||||||||||||||||||||||
Carbon Neutrality Plan Draft Review. | ||||||||||||||||||||||||||||||||||||||||||
DESIRED OUTCOME: | ||||||||||||||||||||||||||||||||||||||||||
Staff is seeking direction from City Council on the Carbon Neutrality Plan. | ||||||||||||||||||||||||||||||||||||||||||
EXECUTIVE SUMMARY: | ||||||||||||||||||||||||||||||||||||||||||
In June 2020 City Council declared a climate emergency declaration through Resolution 2020-09. The resolution accelerates sustained and meaningful action to address the climate emergency. It identifies eight specific actions. Action 7 advances the goals of the 2018 Climate Action and Adaptation Plan to achieve carbon neutrality by 2030. A Carbon Neutrality Plan (CNP) was drafted in response to the declaration. The draft CNP identities a path to reach carbon neutrality. It was developed with the assistance of the Flagstaff community, Climate Action and Adaptation Steering Committee, and technical experts. To achieve carbon neutrality Flagstaff will need to focus on the following seven target areas for action:
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INFORMATION: | ||||||||||||||||||||||||||||||||||||||||||
The draft Carbon Neutrality Plan is comprised of a vision, an approach to carbon neutrality, target areas for action, and a plan for implementation. The overarching goals for the plan are to:
To implement the goals of the Carbon Neutrality Plan, the City and Flagstaff community will need to:
target areas. Scenario B reduces strategies in the transportation target area and increases the need for carbon sequestration/carbon offsetting. Both scenarios require bold action, strong and consistent commitment,and funding. With direction from the City Council staff will return with the final Carbon Neutrality Plan for formal adoption on April 6, 2021.
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Attachments: | Carbon Neutrality Plan Draft Presentation | ||
Carbon Neutrality Plan Draft March 2021 |
10.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Sustainability and Forest Health collaborations within the Wildland Fire Management Program. | |||||
DESIRED OUTCOME: | |||||
This is an informational update. | |||||
EXECUTIVE SUMMARY: | |||||
Staff will provide an update to City Council on the Sustainability and Forest Health collaborations, specific wildfire risk reduction projects and community programming. | |||||
INFORMATION: | |||||
This agenda item supports the following Key Community Priorities: 1. High Performing Governance 2. Safe and Healthy Community 3. Inclusive and Engaged Community 4. Environmental Stewardship |
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Attachments: | Presentation |
11.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
High Occupancy Housing Zoning Code Update | |||||
STAFF RECOMMENDED ACTION: | |||||
Hold a work session to allow the City Council and the public to ask questions, seek clarification, have discussions, and provide direction to staff regarding modifications to the Zoning Code related to the High Occupancy Housing provisions. | |||||
EXECUTIVE SUMMARY: | |||||
On November 17, 2020, the City Council adopted a Zoning Code Amendment (Ordinance No. 2020-28 and Resolution No. 2020-59) that implemented the High Occupancy Housing Specific Plan. At the time of the adoption, the City Council incorporated by motion modifications to the definitions of the High Occupancy Housing Development and Mixed-Use High Occupancy Housing Development land uses. The modifications to the definitions exempted affordable housing developments that provide 100% of the dwelling units to persons or families with a household income equal to 60 percent of the Area Median Income. Since the adoption of the above-referenced Zoning Code Amendment, Staff has evaluated the modifications that were made by motion and is requesting direction from the City Council on possible amendments to the Zoning Code to resolve items that have been identified. | |||||
INFORMATION: | |||||
I. City Council Questions: For your reference, below is a general overview of the questions on which staff is seeking the City Council’s comments and direction.
Note: These modifications would only apply to 100% permanent affordable housing developments.
On November 17, 2020, the City Council adopted a Zoning Code Amendment (Ordinance No. 2020-28 and Resolution No. 2020-59) that implemented the High Occupancy Housing Specific Plan. The amendment incorporated provisions pertaining to definitions, property development standards, parking standards, appendixes, and related provisions for the High Occupancy Housing Development and Mixed-Use High Occupancy Housing Development land uses. When the amendment was adopted, the City Council incorporated by motion modifications to the definitions of the High Occupancy Housing Development and Mixed-Use High Occupancy Housing Development land uses (Attachment 1). These modifications excluded affordable housing developments that provide 100% of the dwelling units to persons or families with a household income equal to 60 percent of the Area Median Income from the referenced definitions. It should be noted that the exemption is for affordable housing developments regardless of the number of units, bedrooms, zoning, or if the units are for sale or rent. The modification by motion also failed to address affordable housing developments serving households earning less than 60% of the Area Median Income, and by its terms only applies to those developments serving households earning exactly 60%. In summary, the expressed purpose of the modifications was to exclude the aforementioned affordable housing developments from the requirement of obtaining the approval of a Conditional Use Permit that otherwise would be required for a High Occupancy Housing Development or Mixed-Use High Occupancy Housing Development. Also, the modifications were intended to minimize the cost and simplify the approval process for these developments. Note: For the purpose of the analysis below, an affordable housing development that provides 100% of the dwelling units to persons or families with a household income equal to 60 percent of the Area Median Income regardless of the number of units, bedrooms, zoning, or if the units are for sale or rent, is hereafter referred to as the “Affordable Housing Development.” III. Assessment: Upon receipt and review of the modifications by zoning, Staff has identified the following items that should be addressed:
Staff recommends changing the income range to be 80% or less of the Area Median Income. This range is consistent with the range that is utilized in the Zoning Code affordable housing incentives, and it would allow for a variety of incomes equal to, or less than, 80% (Item 1 of Section III). In addition, staff recommends specifying that the Area Median Income is based on the U.S. Department of Housing and Urban Development thresholds for the City of Flagstaff.
Staff recommends modifying the Zoning Code to permit affordable housing developments to be considered a High Occupancy Housing Development or Mixed-Use High Occupancy Housing Development land use that is allowed by right (i.e., Conditional Use Permit would not be required) in all zones. This modification would maintain conformance with the High Occupancy Housing Specific Plan and resolve the items 3, 4, and 5 in Section III.
Such a modification would require removing the modifications by motion approved in November (Attachment 1). Since a Conditional Use Permit would not be required, the exemption is not necessary. To assist with lowering the cost of development, it is recommended that provisions be incorporated that allow Affordable Housing Developments to provide alternative solutions to the High Occupancy Housing Development Use Specific Standards (Attachment 2). One such example could be allowing standard bicycle parking racks instead of high-security bicycle parking rooms or lockers. It should be noted that the parking requirements would not need to be modified since the existing affordable housing incentives of the Zoning Code allows for a reduction in the parking requirements. Also, if the City Council approves the proposed Zoning Code Text Amendment (Case No. PZ-21-00019) that allows for modifications to the property development standards related to affordable housing, additional reductions could be allowed. Staff recommends maintaining the building footprint and separation requirements of the High Occupancy Housing Use Specific Standards (Attachment 2) for affordable developments since these were recommendations of the High Occupancy Housing Specific Plan. Also, these standards assist with maintaining the character of an area where a development is located. If the above-referenced Zoning Code Text amendment (Case No. PZ-21-00019) is approved, the City Council could modify the building footprint size and separation requirements on a case-by-case basis. |
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Attachments: | 1. Definitions | ||
2. Specific to Use Requirements | |||
Staff Presentation |