WORK SESSION AGENDA
A M E N D E D
ATTENTION IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA |
1. | Call to Order
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | Pledge of Allegiance and Mission Statement MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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3. | ROLL CALL
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4. | Public Participation Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | Review of Draft Agenda for the January 19, 2021 City Council Meeting
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
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6. | Active Transportation Master Plan | ||||||||
7. | Climate Emergency Declaration Update | ||||||||
8. | Regulation of recreational marijuana in Flagstaff | ||||||||
9. | 2021 Legislative Priorities | ||||||||
10. | Discussion and Direction: 2019/2020 Election Overview and Timeline Review | ||||||||
11. | Public Participation | ||||||||
12. | Informational Items To/From Mayor, Council, and City Manager; future agenda item requests |
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13. | Adjournment | ||||||||
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6.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Active Transportation Master Plan | |||||
STAFF RECOMMENDED ACTION: | |||||
Information and discussion only; no Council action required | |||||
EXECUTIVE SUMMARY: | |||||
This is a presentation to City Council on the Active Transportation Master Plan (ATMP), which serves as a detailed guide to enhancing walking and biking in Flagstaff. This presentation is intended to provide the Council with information about the plan in advance of the final review and approval process. | |||||
INFORMATION: | |||||
The Active Transportation Master Plan (ATMP) is intended to serve as a detailed set of strategies, actions, programs, and projects to enhance walking and biking in Flagstaff. Procedurally the document is defined as a Specific Plan, which is described in Division 11-10.30 of Flagstaff City Code as providing a greater level of detail for an element of the Flagstaff Regional Plan 2030. In this case, the ATMP provides detailed guidance to implement the goals and policies of the transportation element of the Regional Plan regarding walking and biking. Significant community engagement and discussion has already been conducted in support of the planning process and is reflected in the first draft of the ATMP. Over the next few months, following internal City review, the draft ATMP will move through the final steps for review and approval. The final process begins with a public release of the draft plan for a mandatory 60-day public review that will include a community survey and virtual public open houses. At the conclusion of the public review period, the plan is routed through the City’s Pedestrian Advisory Committee, Bicycle Advisory Committee, Transportation Commission, and Planning and Zoning Commission before returning to the City Council for adoption by resolution. During this process, City Council will have several opportunities to review the ATMP, including a work session at the conclusion of the public review period, and final review and approval at the conclusion of the adoption process. Additionally, the City Council will be notified and provided with a copy of the draft plan when it is released to the public. This presentation is intended to provide the City Council with an outline of the draft plan in advance of the review and approval process. ATMP intent
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Attachments: | Power point presentation |
7.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Climate Emergency Declaration Update | |||||
DESIRED OUTCOME: | |||||
This is an informational update on staff's work since the Climate Emergency Declaration Resolution was passed in June 2020. | |||||
EXECUTIVE SUMMARY: | |||||
In June 2020 City Council declared a climate emergency through Resolution 2020-09. The resolution accelerates sustained and meaningful action to address the climate emergency. It identifies eight specific actions:
Staff will provide City Council with an update on the work completed to date and next steps.
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INFORMATION: | |||||
Staff has been working with technical consultants and the Flagstaff community to advance the goals of the 2018 Climate Action and Adaptation Plan to achieve carbon neutrality by 2030. | |||||
Attachments: | Climate Emergency Plan Update |
8.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE | |||||
Regulation of recreational marijuana in Flagstaff | |||||
STAFF RECOMMENDED ACTION: | |||||
Provide staff direction on the regulation of recreational marijuana in Flagstaff. | |||||
EXECUTIVE SUMMARY: | |||||
The “Smart and Safe Arizona Act” (the “Act”), certified as Proposition 207, was passed by Arizona voters at the November 3, 2020 general election and became effective on December 1, 2020. The Act declared that “the responsible adult use of marijuana should be legal for persons twenty one years of age or older, subject to state regulation, taxation, and local ordinance.” The Act decriminalizes the use and possession of up to one ounce of recreational marijuana by a person who is at least twenty-one years of age. Individuals who are at least twenty-one years of age can also legally grow and possess up to six marijuana plants, but no more that twelve plants can be grown at a single residence and cultivation must take place in an enclosed, secure area not visible from public view. The Act also allows for Marijuana Establishments, which are entities licensed by the Arizona Department of Health Services to operate a retail location for the sale of recreational marijuana, an off-site marijuana cultivation facility, and an off-site manufacturing facility. It remains illegal to drive while impaired by marijuana, and the Act does not allow the smoking of marijuana in a public or open space. In addition, cities are authorized to prohibit marijuana possession, sale, and other uses (vaping, ingesting, etc.) on city property and adopt the following regulations:
Cities are authorized to tax the sale of recreational marijuana through a transaction privilege tax or use tax. |
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INFORMATION: | |||||
Staff will provide Council with an overview of the Act and seek direction on how Council would like the City to regulate recreational marijuana establishments and the use and possession of recreational marijuana in Flagstaff. A copy of the Act is attached for Council's reference. I am also attaching a sample ordinance for reference. This sample ordinance is consistent with the approach most Arizona cities and towns have taken in regulating recreational marijuana and is being provided to give Council a general idea of the kind of regulations that could be adopted. After receiving direction from Council, staff will come back with an ordinance that is consistent with direction given for consideration and adoption. |
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Attachments: | Smart and Safe Arizona Act | ||
Sample Ordinance | |||
Presentation |
9.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
2021 Legislative Priorities | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff is requesting input from the City Council on the 2021 state and federal legislative priorities. | |||||
EXECUTIVE SUMMARY: | |||||
The draft 2021 state and federal legislative priorities detailed in the attached PowerPoint presentation represent an updated listing of the 2020 Legislative Priorities. City staff and lobbyists have made suggested updates to the legislative priorities based on the legislative landscape that we face in 2021, as well as accomplishments that have been achieved over the last year. City staff and lobbyists are requesting Council input and direction on the draft state and federal legislative priorities. After this input is received, it will be incorporated, and a final version will be presented for Council approval at the January 19 Council Meeting. Once approved by the City Council, the 2021 Legislative Priorities will be used by City staff and lobbyists to guide their work throughout the year at both the state and federal levels. |
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INFORMATION: | |||||
Has there been previous Council direction on this topic? On January 21, 2020, the Flagstaff City Council approved the 2020 legislative priorities. |
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Attachments: | Presentation |
10.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Direction: 2019/2020 Election Overview and Timeline Review | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion and direction
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EXECUTIVE SUMMARY: | |||||
In 2015, Flagstaff voters amended the City Charter to hold City elections on the days provided for by Arizona statutes. Arizona Revised Statutes § 16-204 prescribes the following election dates: Primary Elections - fall of even-numbered years
Primary Elections - Fall of Even Years Only (August) Primary elections are held only when there are more than two candidates for each seat. General Election Only - Fall of Even Years (November) Regular Candidate Elections General Obligation Bonds Sales Tax Special Elections - Odd or Even Years Initiative, Referendum, or Recall Charter Amendments Regional Plan Adoption Franchise Permanent Adjustment of Expenditure Base Limitation Charter Amendments: The City Charter is the basic governing authority of the City and allows citizens to enact their own laws for their community, so long as they are not in conflict with State laws. Any amendment to the Charter requires approval by a majority of the qualified electors voting in the election. The last time the Charter was amended was in 2015. A City Manager appointed Charter Review Committee is generally assembled to review and provide recommendations on possible amendments that should be forwarded to the voters. In 2015 the 15 member committee reviewed approximately 50 amendments, 19 of which were forwarded to the voters. There are approximately 30 remaining amendments (attached to this staff summary) that could be considered along with any others that may come from Council, staff, or the committee. All proposed amendments are fully vetted by staff and the City Attorney's Office. |
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INFORMATION: | |||||
2021/2022 General Election Timeline Should the Council be considering a 2021 or 2022 special election, the time to begin preparing is now. The more time staff has to create a committee and allow ample time for them to evaluate and develop recommendations for the Council to consider is extremely helpful. A November 2021 special election must be called on or before July 6, 2021 which means recommendations to the Council regarding possible ballot measures need to be discussed and decided upon prior to that date. This does not leave much time to conduct a thorough evaluation and formulate final recommendations. An alternative would be to consider a spring 2022 election in March. A March 2022 election would need to be called in October which would allow for an additional three months to form a committee and review and formulate recommendations. Financial Considerations Should Council wish to hold a special charter election in either the fall of 2021 or spring of 2022 there will be expenses related to preparing for and conducting the election, as well as public outreach and education. These expenses need to be included in the upcoming budget process. Election costs are based on the number of registered voters; at the last election, the City of Flagstaff had just shy of 52,000 registered voters. Coconino County Elections charges $2.50 per registered voter for an all mail ballot special election and $5.00 per registered voter for a polling place election. If a polling place election is held in conjunction with state, federal, or other county measures the cost is $2.00 per registered voter. There are also costs associated with the development and distribution of the publicity pamphlet. |
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Attachments: | 2015 Proposed Charter Amendments | ||
Presentation |