ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Regular Meeting of April 2, 2019, Work Session of April 9, 2019, Special Meeting of April 10, 2019, Work Session of April 30, 2019, Joint Work Session of May 6, 2019, Regular Meeting of May 7, 2019, Work Session of October 8, 2019, Executive Session of October 15, 2019, Executive Session of November 5, 2019, Executive Session of November 12, 2019, Executive Session of November 19, 2019, Executive Session of November 26, 2019, Executive Session of December 3, 2019, and Executive Session of December 17, 2019. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Parks and Recreation Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring August 2023.
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7. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Amy S. Nations, "Dirty Birdies," 2285 E. Butler Avenue, Series 06 and Series 12, New Applications. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Grant Application: The Assistance to Firefighters Grant Program - COVID 19 Supplemental Grant Award of $56,850 with the Federal Portion of $51,681 | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the application to Assistance to Firefighters Grant Program for grant funds in the amount of $51,681.82 with a city match of $5,168.18
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B. | Consideration and Approval of Cooperative Purchase Contract: Cisco Security Enterprise Agreement with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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C. | Consideration and Approval of Cooperative Purchase Contract: Microsoft Enterprise Agreement Cooperative Purchase Contract in the amount not to exceed $235,229.30 (plus applicable taxes). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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D. | Consideration and Approval of Final Plat: A request by Jon Gauld for Oak 24, a subdivision of two multi-family residential lots on approximately 16,210 square feet located at 24 W Oak Avenue within the High Density Residential (HR) zone. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat when notified by the Development Review Board that all conditions have been met and documents are ready for recording.
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E. | Consideration and Approval of Final Plat: Request by RP4V, LLC and RP40, LLC for approval of Rio Homes Unit 4 Final Plat, a 5.1-acre site located at 1221 E. Emma Dr. This Final Plat is an amendment (replat) to the original Rio Homes Final Plat recorded in 2005. The site is in the Medium Density Residential (MR) Zone and has a Resource Protection Overlay (RPO). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
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9. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval of Joint Funding Agreement between the United States Geological Survey and the City of Flagstaff for continued funding towards the C-aquifer Monitoring Program in the amount of $74,288. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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10. | PUBLIC HEARING ITEMS | ||||||||
A. | Consideration and Adoption of Development Fee Study and Ordinance No. 2020-25: Development Fee Study prepared by TischlerBise; and an Ordinance of the Flagstaff City Council amending Flagstaff City Code, Title 3, Business Regulations, Chapter 3-11 Development Fees, by adopting revised Public Safety development fees. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the October 20, 2020 Council Meeting:
1) Adopt Development Fee Study 2) Read Ordinance No. 2020-25 by title only for the first time 3) City Clerk reads Ordinance No. 2020-25 by title only (if approved above) At the November 3, 2020 Council Meeting: 4) Read Ordinance No. 2020-25 by title only for the final time 5) City Clerk reads Ordinance No. 2020-25 by title only (if approved above) 6) Adopt Ordinance No. 2020-25 |
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11. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2020-57: Approval of an Intergovernmental Agreement (IGA) between the City of Flagstaff and Northern Arizona University (NAU) for Applied Natural Resources Research. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-57 by title only
2) City Clerk reads Resolution No. 2020-57 by title only (if approved above) 3) Adopt Resolution No. 2020-57 |
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B. | Consideration and Adoption of Ordinance No. 2020-26: An ordinance amending Title 11, General Plans and Subdivisions, Division 11-10.30, Specific Plans, to provide clarification regarding the process for adopting and amending specific plans. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the October 20, 2020 Council Meeting:
1) Read Ordinance No. 2020-26 by title only for the first time 2) City Clerk reads Ordinance No. 2020-26 by title only (if approved above) At the November 3, 2020 Council Meeting: 3) Read Ordinance No. 2020-26 by title only for the final time 4) City Clerk reads Ordinance No. 2020-26 by title only (if approved above) 5) Adopt Ordinance No. 2020-26 |
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C. | Consideration and Adoption of Ordinance No. 2020-27: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, by adopting a new chapter 3-12 Short-Term Rentals; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the October 20, 2020 Council Meeting:
1) Read Ordinance No. 2020-27 by title only for the first time 2) City Clerk reads Ordinance No. 2020-27 by title only (if approved above) At the November 3, 2020 Council Meeting: 3) Read Ordinance No. 2020-27 by title only for the final time. 4) City Clerk reads Ordinance No. 2020-27 by title only (if approved above) 5) Adopt Ordinance No. 2020-27 |
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12. | DISCUSSION ITEMS | |||||
A. | Flagstaff Police Presentation on Public Safety Commissions. | |||||
13. | COUNCIL LIAISON REPORTS | |||||
14. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council "declare a Housing Crisis in the City of Flagstaff through Emergency Resolution. This action should be followed by the prioritization of housing as a focus of investment, action and support by the City." | |||||
15. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
16. | COVID-19 UPDATES | |||||
A. | Community Partner and City staff updates on COVID-19 | |||||
17. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
18. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Regular Meeting of April 2, 2019, Work Session of April 9, 2019, Special Meeting of April 10, 2019, Work Session of April 30, 2019, Joint Work Session of May 6, 2019, Regular Meeting of May 7, 2019, Work Session of October 8, 2019, Executive Session of October 15, 2019, Executive Session of November 5, 2019, Executive Session of November 12, 2019, Executive Session of November 19, 2019, Executive Session of November 26, 2019, Executive Session of December 3, 2019, and Executive Session of December 17, 2019. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Regular Meeting of April 2, 2019, Work Session of April 9, 2019, Special Meeting of April 10, 2019, Work Session of April 30, 2019, Joint Work Session of May 6, 2019, Regular Meeting of May 7, 2019, Work Session of October 8, 2019, Executive Session of October 15, 2019, Executive Session of November 5, 2019, Executive Session of November 12, 2019, Executive Session of November 19, 2019, Executive Session of November 26, 2019, Executive Session of December 3, 2019, and Executive Session of December 17, 2019.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
Attachments: | 04.02.2019.CCRM | ||
04.09.2019.CCWS | |||
04.10.2019.CCSM | |||
04.30.2019.CCWS | |||
05.06.2019.CCJWS | |||
05.07.2019.CCRM | |||
10.08.2019.CCWS | |||
10.15.2019.CCSMES | |||
10.15.2019.CCSMES.SecondMeeting | |||
11.05.2019.CCSMES | |||
11.12.2019.CCSMES | |||
11.19.2019.CCSMES | |||
11.26.2019.CCSMES | |||
12.03.2019.CCSMES | |||
12.17.2019.CCSMES |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Parks and Recreation Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring August 2023.
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Executive Summary: | |||||
The Parks and Recreation Commission consists of seven (7) citizen members. The Parks and Recreation Commission makes recommendations to the Council regarding City parks and recreational programs, the annual budget and capital improvements for the Parks and Recreation Divisions. There are currently three available seats. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are four applications on file for consideration by the Council, they are as follows: John Brinkmann (new applicant) Greg Kleiner (new applicant) Ryan Martin (current commissioner) Tod Morris (new applicant) John Brinkmann currently serves on the Board of Adjustment, but would resign his seat on the Board if appointed to the Parks and Recreation Commission. In an effort to reduce exposure to personal information the commission roster, applicant roster and applications will be submitted to the City Council separately. COUNCIL APPOINTMENT ASSIGNMENT: Mayor Evans |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing a member at this time, the commission will be at full membership and able to continue to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and by City staff have occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Parks and Recreation Commission Authority |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Amy S. Nations, "Dirty Birdies," 2285 E. Butler Avenue, Series 06 and Series 12, New Applications. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. The applicant is requesting approval of a Series 06 (bar) license and a Series 12 (restaurant) license at this location. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Dirty Birdies is a new business in Flagstaff applying for a new series 12 restaurant license.If approved, it will be the 93rd active Series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. A Series 06 license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another business. This license was purchased by Alvin Patel Holdings LLC from KISFLAG LLC. If approved, this license will be one of the 22 active series 06 licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is October 21, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on September 25, 2020. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 06 Description | |||
Series 12 Description | |||
PD Memo | |||
Dirty Birdies - Zoning Memo | |||
Dirty Birdies - Map | |||
Derogatory Remark for KP |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Application: The Assistance to Firefighters Grant Program - COVID 19 Supplemental Grant Award of $56,850 with the Federal Portion of $51,681 | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the application to Assistance to Firefighters Grant Program for grant funds in the amount of $51,681.82 with a city match of $5,168.18
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Executive Summary: | |||||
The COVID-19 epidemic has caused the Fire Department to expand its Personal Protective Equipment (PPE) and inventory to accommodate the increasing use due to COVID-19 response activity. During the onset of the epidemic the Fire Department tracked use of PPE and the use of specific cleaning supplies used on the equipment by our personnel after these services were provided. Using this information, we made application to the Assistance to Firefighters Grant program Supplemental COVID-19 process. We have received an award in the above amount to assist in purchasing the materials to protect our employees and citizens from COVID exposures. We believe this will purchase a year's worth of PPE and cleaning supplies. | |||||
Financial Impact: | |||||
The grant award is in the amount of $51,681.82 with a city match in the amount of $5,168.18 for a total project cost of $56,850 to purchase PPE and cleaning supplies related to COVID-19 responses. This grant is budgeted in the General Fund, Fire Grant Section for $735,000 (account number 001-03-052-6152-2-4354). | |||||
Policy Impact: | |||||
No policy impacts. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Provide public safety with the resources, staff, and training to respond to community needs Deliver outstanding services to residents through a healthy, well maintained infrastructure system Regional Plan Work across all government operations and services to prepare for the impacts of natural and human caused hazards. |
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
Accept the Grant Decline the Grant |
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Background and History: | |||||
The project is to provide one year of PPE to each operational employee to be worn when responding to and treating potential COVID-19 patients as determined by our City Dispatch system. The Flagstaff Fire Department is a 90-person career department that provides 75,000-100,000 citizens and visitors fire and medical services 24 hours a day 7 days a week. We average 14,500 alarms a year with 80% or 11,600 Emergency Medical Service (EMS) calls a year. Throughout the COVID-19 emergency we have tracked our rate of PPE use and have assessed the risk to our employees. The City is the center and County seat of the second largest county in the USA at 18,000 square miles. Two of the three Coconino County Health Department drive up test sites are in our jurisdiction adding to the level of potential exposure. The current rate of test is 19% positive for COVID-19 meaning 1 in 5 people has the potential to be COVID-19 positive. Our protocols require PPE on all EMS incidents. We consider the full PPE to be eye protection, shoe covers, gowns, or EMS Turnouts, gloves N95, or higher protection. Full PPE will be worn on all High-Risk EMS calls where there is a potential carrier of the virus. This request was made using the average amount of PPE supplies used in a month multiplied by 12 months. | |||||
Community Benefits and Considerations: | |||||
The Grant Award will provide the following equipment and supplies to our first responders. Eye Protection $1200. Isolation Gowns $19,800. Gloves $5,040. Footwear Covers $300. Respirators $14,850. Surgical Type Face Masks $6,000 to meet CDC recommendations and/or state mandates for face covering when in a public setting other than direct patient contact. We are including decontamination supplies and services for PPE, station-quarters, and vehicles. Personally issued antiseptic refillable hand washes bottle an alcohol sanitizer $3,000. Decontamination soap for equipment and stations $1,200, and biohazard disposal cost are $6,000. (numbers are estimates) | |||||
Community Involvement: | |||||
This equipment and supplies protect first responders and the citizens from COVID-19 exposure when interacting with our crews or visiting the stations. The grant funds one of the highest levels of protection to our employees and is consistent with our Grater Flagstaff Regional Partners. |
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Attachments: | Award PPE FD |
8.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: Cisco Security Enterprise Agreement with Advanced Network Management, Inc. in an amount not to exceed $294,655.29 (plus applicable taxes) | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
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Financial Impact: | |||||
This Cooperative Purchase Contract has a total cost not to exceed $294,655.29 (plus applicable taxes), in the form of annual fees cost of $58,931.06 (plus applicable taxes), over a period of five (5) years, effective on November 1st, 2020. The charges from this Cooperative Purchase Contract are funded the General Fund, Information Technology Section in account numbers 001-01-014-0044-1-4229 and 001-01-014-0042-1-4290. | |||||
Policy Impact: | |||||
No impact.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Provide Exceptional Service: Provide employees tools, training, and support. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
Approve the cost and terms of the proposed Cooperative Purchase Contract; or Do not approve the cost and terms of the Cooperative Purchase Contract. The City will need to continue to pay for these systems on an annual contract, instead of a 5-year contract, paying the premium on year-to-year licenses. | |||||
Background and History: | |||||
The City of Flagstaff regularly utilizes State of Arizona cooperative purchase contracts to ensure the best pricing possible to keep services fiscally responsible. This Cooperative Purchase Contract locks in the best pricing possible for a consistent cost over a 5-year period, allowing for easier budget planning and cost savings each year. | |||||
Key Considerations: | |||||
This Cooperative Purchasing Contract (1GPA 19-07PV-01) allows for the best possible pricing locking in the best pricing possible for a consistent cost over a 5-year period, allowing for easier budget planning and cost savings each year. This also provides more functionality than our existing licensing and purchasing structure. | |||||
Community Benefits and Considerations: | |||||
This Cooperative Purchase Contract also allow us to better predict our annual expenditures as the price is set for 5 years. Another benefit of this contract will allow us to ask for no price increases each year due to general price increases of one year renewals (5-7% increase each year). | |||||
Community Involvement: | |||||
None. | |||||
Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | ANM Quote - Security EA | ||
COOP Contract | |||
1GPA COOP Contract Extension | |||
1GPA Contract Offer & Acceptance | |||
1GPA RFP with Contract Terms |
8.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: Microsoft Enterprise Agreement Cooperative Purchase Contract in the amount not to exceed $235,229.30 (plus applicable taxes). | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The recommended award of the Cooperative Purchase Contract will allow for continued use of the Windows Operating Systems, Office 365 applications, and infrastructure. The above mentioned include Microsoft Office, Microsoft Windows Server, Microsoft Windows 10, Microsoft System Center, Microsoft Azure, and Microsoft SQL Server. This Cooperative Purchase Contract will incur an annual cost of $235,229.30 (plus applicable taxes) for a 3-year period. | |||||
Financial Impact: | |||||
This Cooperative Purchase Contract has a total cost not to exceed $235,229.30 (plus applicable taxes) annually, effective on November 1st, 2020. The charges from this Cooperative Purchase Contract is funded the General Fund, Information Technology Division account number in 001-01-014-0047-1-4343. | |||||
Policy Impact: | |||||
No impact.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Provide Exceptional Service: Provide employees tools, training, and support. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The City of Flagstaff regularly utilizes State of Arizona cooperative purchase contracts to ensure the best pricing possible to keep services fiscally responsible. This Cooperative Purchase Contract will achieve the best possible pricing over a 3-year period, allowing for easier budget planning and cost savings each year. Also, we have had a version of this Microsoft Enterprise Agreement for many years now, and there must be a newly adopted version. |
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Key Considerations: | |||||
This Cooperative Purchasing Contract will achieve the best possible pricing over a 3-year period. This will allow for easier budget planning and cost savings each year. Please note, that if we are unable to approve this new contract, we will lose all Microsoft provided services, which would prevent us from using Email, Office, Teams, Windows, or any of our Server products. | |||||
Attachments: | Quote | ||
Contract | |||
Master Agreement | |||
Extension |
8.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Final Plat: A request by Jon Gauld for Oak 24, a subdivision of two multi-family residential lots on approximately 16,210 square feet located at 24 W Oak Avenue within the High Density Residential (HR) zone. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends approving the final plat with the conditions outlined in the staff summary and its attachments, and authorizing the Mayor to sign the final plat when notified by the Development Review Board that all conditions have been met and documents are ready for recording.
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Executive Summary: | |||||
This request is for a two-lot subdivision of a parcel that is currently developed with four detached residential units and one stacked duplex for a total of six units in the High Density Residential (HR) zone located at 24 W Oak Avenue. This request to divide the existing parcel into two lots would usually be approved administratively as a minor land division; however, the configuration (flag lot) of one of the proposed lots can only be approved through the subdivision process. The property owner is requesting this plat to assist in their efforts to refinance the property. | |||||
Financial Impact: | |||||
No financial liabilities are anticipated by the approval of this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Livable Community Support the development of attainable and accessible housing. Regional Plan Goal LU.1 Invest in existing neighborhoods and activity centers for the purpose of developing complete, and connected places. |
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Has There Been Previous Council Decision on This: | |||||
No previous City Council decisions have been made regarding the subdivision of Oak 24. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The subject property contains a historic home built approximately in 1915. Further development of the property began in 2008 when the property owner added two detached residential units. These first two units were followed up with three additional units in 2011, along with all the required public improvements for multi-family residential projects. Each unit is somewhat different, but all have a "Modern Miner" architectural style, with the use of shed roofs, corten steel and concrete board siding, painted in colorful schemes with galvanized culvert used for piers to support decks and overhangs. Proposed lot A will be 6,392 square feet and will maintain two detached units. The east building is a two bedroom, one and one-half bath two-story unit with a full kitchen and living spaces within a total of 1,040 square feet. The height of this building is 25 feet. The west building is a one bedroom, one bath unit with a full kitchen and living space, over a two-car garage. The total square footage of this unit is 400 square feet and the height is 26 feet. A total of five parking spaces are provided for these two units. Proposed lot B will be 9,818 square feet and contains a stacked duplex, with each unit consisting of one bedroom, one bath, a full kitchen, and living space, with a total of 440 square feet per unit, and a height of 27 feet. An additional unit sits to the east, which consists of 440 square feet with one bedroom, one bath, full kitchen, and living space located over a two-car garage and a height of 25 feet. The original home is 1,576 square feet in size, and is a two bedroom, one and three-quarters bath, with a kitchen and living space and a height of 14 feet. A total of seven parking spaces are provided for these units. |
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Key Considerations: | |||||
This application is being processed in accordance with the established modified subdivision standards found within Section 11-20.90 of the Subdivision Code, which states that when a subdivision contains four or fewer lots, the modified subdivision may be utilized and that the requirement for Planning Commission review of a preliminary plat may be waived at the request of the subdivider. To accomplish this request, staff follows the final plat process outlined Section 11-20.70.030.F of the Subdivision Code, which states that upon receipt of a final recommendation from the Community Development Director and City Engineer, the City Council shall review the final plat for final approval. Final approval indicates that the plat meets the requirements of the Zoning Code, the Subdivision Code, and the Engineering Design Standards and Specification for New Infrastructure. | |||||
Expanded Options and Alternatives: | |||||
Inform The subject property's existing zoning allows for the proposed subdivision. No public hearing or public outreach is required as part of the City Council's review of a final plat. |
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Attachments: | Application | ||
Oak 24 Final Plat Sheet 1 | |||
Oak 24 Final Plat Sheet 2 |
8.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Final Plat: Request by RP4V, LLC and RP40, LLC for approval of Rio Homes Unit 4 Final Plat, a 5.1-acre site located at 1221 E. Emma Dr. This Final Plat is an amendment (replat) to the original Rio Homes Final Plat recorded in 2005. The site is in the Medium Density Residential (MR) Zone and has a Resource Protection Overlay (RPO). | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council approve the Final Plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
|
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Executive Summary: | |||||
The Final Plat for Rio Homes Unit 4 dated 8/4/2020 is an amendment of the original Final Plat created for Rio Homes, recorded 6/27/2005. The subdivision was intended to be a cohousing type of community and included a larger parcel intended for a common house. A variety of detached and attached residential building types were proposed. The subdivision is now intended to be a conventional multi-family development. There are currently 6 (six) units constructed on the parcel and this project proposes to add another 40 for a total of 46 units. The original Final Plat included 21 lots and 9 tracts. This Final Plat modifies the original Final Plat recorded in 2005 to create 12 lots and 3 tracts. Lots that have already been developed will be maintained. All other existing lots will be removed for the purpose of developing apartments. A vicinity map is attached. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Final Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Final Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Council Goals Economic Development - Grow and strengthen a more equitable and resilient economy. Team Flagstaff Goals Strategic Priority #4 - Work in partnership to enhance a safe and livable community. Regional Plan Policy LU.13.4. Plan suburban development to include a variety of housing options. Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors. |
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Has There Been Previous Council Decision on This: | |||||
2002: City Council approved the Ordinance No. 2002-03, An Ordinance Authorizing the Sale of City Owned Real Property for Affordable Housing in the Rio Homes Development 2005: City Council approved the Rio Homes Final Plat. 2020: City Council approved the Rio Homes Unit 4 (Replat) Preliminary Plat on June 17th. |
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Options and Alternatives: | |||||
1. Approve the Final Plat with no conditions. 2. Approve the Final Plat with conditions. 3. Deny the Final Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
The subject site is located on the north side of E. Pine Knoll Dr., a minor collector, east of Lone Tree Rd. On March 26, 2020, the Inter-Division Staff (IDS) approved a Site Plan for the proposed development of 40 new and 6 (six) existing detached and attached apartment buildings and associated parking. On June 17, 2020, City Council approved the associated Preliminary Plat which amends the Unit 4 portion of the original Rio Homes Final Plat. IDS approved the Civil Engineering Plans on 8/18/2020, and the Final Plat on 9/28/2020. If the developer wishes to convert the apartments to condominiums in the future, a condominium plat will need to be processed through City Staff, Planning and Zoning Commission, and City Council. | |||||
Key Considerations: | |||||
The City Council shall find the proposed Final Plat meets the requirements of City Code Title 10, Flagstaff Zoning Code; City Code Title 11, General Plans and Subdivisions; and City Code Title 13, Engineering Design Standards and Specifications. | |||||
Community Involvement: | |||||
The proposed Final Plat amendment facilitates the addition of 40 new units to the existing six (6) units on the Rio Homes Unit 4 site. The new housing will be a mix of one-bedroom and two-bedroom apartments. The buildings will not exceed two stories. The Flagstaff Regional Plan land use designation for the site is Existing Suburban seeking a range of 2 to 13 units per acre. The proposal of 46 units on 5.1 acres results in an overall density of 9 units per acre and conforms to the Existing Suburban land use designation. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of a Final Plat subdivision review process. | |||||
Attachments: | Application | ||
Final Plat | |||
Vicinity Map | |||
City/Subdivider Agreement | |||
Review Agency Notifications | |||
Presentation |
9.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Joint Funding Agreement between the United States Geological Survey and the City of Flagstaff for continued funding towards the C-aquifer Monitoring Program in the amount of $74,288. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Staff recommends the Council approve this Joint Funding Agreement with the USGS to continue funding the City's portion of the C-aquifer Monitoring Program for another three years. The City relies on groundwater resources from the C-aquifer, as do other cities, towns, and tribes. The purpose of this agreement is to provide funding to monitor and track baseline data on water level elevations and streamflow trends before the development of new supplies. This is critical to understanding the potential impact that new development has on water resources. Since 2012, this USGS Program has been funded by the Bureau of Indian Affairs, Navajo Nation, and the City. The Program expanded in FY 2020-21 to include funding of other stakeholders in the Little Colorado River Watershed, including Arizona Public Service, Arizona Department of Water Resources, U.S. Fish and Wildlife, and the Coconino Plateau Watershed Partnership. | |||||
Financial Impact: | |||||
This Council Action commits the City to a total of $74,288 over three years, of which $50,100 is budgeted in Water Fund, Water Resources Section account 202-08-304-1061-0-4206 Consultant Fees at $16,700 per year. The U.S. Fish and Wildlife Service and the Coconino Plateau Watershed Partnership will provide the remaining $24,188 as a pass-through from the agencies to the City over the three-year period. | |||||
Policy Impact: | |||||
This item does not impact current policy.
|
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Priority: Environmental Stewardship
Objectives: Actively manage and protect all environmental and natural resources; Increase the private sector's participation in environmental stewardship efforts; Implement, maintain and further the Climate Action and Adaptation Plan (CAAP)
Regional Plan Goal WR.3. Satisfy current and future human water demands and the needs of the natural environment through sustainable and renewable water resources and strategic conservation measures.
|
|||||
Has There Been Previous Council Decision on This: | |||||
Yes. Council approved the initial Joint Funding Agreement with the USGS for the C-aquifer Monitoring Program on 7/3/12, and a renewal on 5/19/15, for $10,000 annually. Council approved a renewal on 11/7/17 for $16,700 annually to add data interpretation and a summary report to the agreement. In FY 2020-21, FY 2021-22, and FY 2022-23 the additional $6,700 supports the City's portion of a streamflow gauge in Chevelon Creek and development of an interactive Program website on the USGS page. The annual cost for the streamflow gauge is shared with the partners mentioned above. On-going City funding of this Program started in FY 2012-13. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The C aquifer Monitoring Program was established in 2005 as an agreement between the U.S. Geological Survey and the Bureau of Indian Affairs, Navajo Nation, to evaluate baseflow within Chevelon Creek, Clear Creek, and part of the Little Colorado River and collect water level elevations of the C-aquifer over time. The program area spans from Wupatki and east Flagstaff to Chevelon Creek and the Little Colorado River near Holbrook. Data and results from this project are important to the City as the City will be asked to demonstrate what impact the City has made on the C aquifer and what the City's proposed pumping at Red Gap Ranch (RGR) will have on the surrounding resources that rely on the C aquifer. Additionally, many surrounding communities pump groundwater from the C aquifer, including Doney Park, Mountainaire, Kachina Village, Forest Highlands, Flagstaff Ranch. Lastly, regional aquifer systems see a delayed response to shifts in climate. | |||||
Key Considerations: | |||||
The objectives of the project are to: 1) establish baseline conditions in the C aquifer prior to significant additional groundwater development, 2) evaluate baseflow in the Little Colorado River, Clear and Chevelon Creeks, 3) document changes in flow and water quality of the C aquifer, 4) inventory and characterize spring resources, and 5) begin report development of data collected from water year 2012 to 2018 and publish a report during FY2019-20. The USGS expanded the C aquifer Monitoring Program in FY 2020-21 to include new partners and expanded monitoring by adding a stream-flow gauge on Chevelon Creek, an important riparian habitat supported by baseflow from the C aquifer. New funding partners in the Little Colorado River Basin contributing to this study include the Arizona Public Service, Arizona Department of Water Resources, U.S. Fish and Wildlife Service, and the Coconino Plateau Watershed Partnership. This new partnership demonstrates the City's Performance Based Budgeting objective to increase the private sector's participation in environmental stewardship efforts as staff were leaders in developing interest among the partners to reinstate and fund the stream gauge. The work covered under this agreement will also satisfy Provision No. 3 written in the 2011 Stipulation between the City and the Navajo Nation (Superior Court of the State of Arizona, Civil No. 6417), part of which states: "The Parties agree to work cooperatively and in good faith to evaluate environmental impacts, if any, from both the City's pumping of Underground Water at Red Gap Ranch and the Navajo Nation's pumping of Underground Water along the south-western portion of the Navajo Nation." Data from this Program has been used as baseline information for the first public groundwater flow model developed for northern Arizona by the U.S. Geological Survey (U.S. Geological Survey Scientific Investigations Report 2010-5180, 2011). This model, the Northern Arizona Regional Groundwater Flow Model, was the base model for an evaluation of proposed groundwater pumping by both parties, in the December, 2015 publication "Red Gap Ranch - Leupp Groundwater Flow Model" conducted by Southwest Ground-water Consultants. The collaborative study was funded through a $300,000 grant to the City from the U.S. Bureau of Reclamation. |
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Community Benefits and Considerations: | |||||
The below totals include those contibutions in this IGA as well as funds received outside the IGA by other partners in FY 2020-21:
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Community Involvement: | |||||
There is a greater benefit to the community, to universities, and to agencies by the City continuing to fund this project. Research agencies and universities depend on quality time-series data for scientific studies. Because the information collected under this agreement is derived from remote areas of northern Arizona, it can be used to evaluate a regional response to climate less influenced by local groundwater pumping, and more so of long-term trends in the greater groundwater system related to aquifer and resource sustainability and changing climate conditions. | |||||
Attachments: | JFA |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Development Fee Study and Ordinance No. 2020-25: Development Fee Study prepared by TischlerBise; and an Ordinance of the Flagstaff City Council amending Flagstaff City Code, Title 3, Business Regulations, Chapter 3-11 Development Fees, by adopting revised Public Safety development fees. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 20, 2020 Council Meeting:
1) Adopt Development Fee Study 2) Read Ordinance No. 2020-25 by title only for the first time 3) City Clerk reads Ordinance No. 2020-25 by title only (if approved above) At the November 3, 2020 Council Meeting: 4) Read Ordinance No. 2020-25 by title only for the final time 5) City Clerk reads Ordinance No. 2020-25 by title only (if approved above) 6) Adopt Ordinance No. 2020-25 |
|||||
Executive Summary: | |||||
Arizona Revised Statute § 9-463.05 allows a municipality to assess development fees to offset costs to the municipality associated with providing necessary public services to a development, including the costs of infrastructure, improvements, real property, engineering and architectural services, as well as financing and professional services required for the preparation or revision of a development fee, including the required land use assumptions and infrastructure improvements plan. Municipalities are required to update their land use assumptions and infrastructure improvements plan at least every five years. Development fees assessed by the City are required to result in a beneficial use to the development and may not exceed a proportionate share of the cost of necessary public services to the development. Development fees can only be used for public services identified in the adopted infrastructure improvement plan including construction, acquisition, or expansion of public facilities. Development fees may not be used for repair or maintenance of existing or new public services, or for facility expansions. Also, the statute requires fees must be collected at the time the building permit is issued and cannot be delayed until the certificate of occupancy. |
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Financial Impact: | |||||
Development fees collected will be used to help fund capital improvements and equipment necessary to meet the demand generated by new residential and non-residential growth. The alternative to development fees is to identify the impact of each project during the entitlement process and include public safety fees in a project development agreement, then either to fund increased demand through general fund revenues, or decrease the level of service. | |||||
Policy Impact: | |||||
The City is in the process of completing the steps required by the State of Arizona to support continuation of the public safety development fee program. Staff believes development fees provide a consistent and predictable expense for the construction industry and predictable revenue for the City's public safety capital budget. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe & Healthy Community
Goal CD.1 - Improve the City and County financial systems to provide for needed infrastructure development and rehabilitation, including maintenance and enhancement of existing infrastructure. Policy CD.1.3. - Analyze the feasibility of expanding development fees within the City of Flagstaff, which may enable future development to provide for adequate off-site improvements and facilities. Policy CD.1.5 - Require that new development pay for a fair and rough proportional share of public facilities, services, and infrastructure. |
|||||
Has There Been Previous Council Decision on This: | |||||
The City of Flagstaff adopted police and fire development fees in 2008. Since then the public safety development fees have been readopted twice: in 2011 and in 2014. The City Council held a work session on the draft Land Use Assumptions (LUA) and Infrastructure Improvement Plan (IIP) on January 7, 2020. The City Council then held a public hearing on the draft LUA and IIP on February 28, 2020. The Council agreed with the direction to schedule the adoption of the LUA and IIP for April 7, 2020. After the adoption of the LUA and IIP, another work session was held with Council on June 30, 2020, to discuss what fees should be adopted. A public hearing on the proposed development fees was held on September 15, 2020. |
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Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
At the January 7, 2020 work session, City consultant TischlerBise provided an overview of the draft Land Use Assumptions (LUA) and Infrastructure Improvement Plan (IIP). After receiving public input at the February 18, 2020 public hearing, Council adopted the LUA and IIP on April 7, 2020. The Land Use Assumptions (LUA) are found in Appendix C (page 22) of the November 3, 2020 TischlerBise report. The LUA provides demographic estimates and development projections that are used to prepare the IIP and calculate development fees. Key land use assumptions for the City of Flagstaff development fee study are population, housing units, and employment projections. During the next 10 years, citywide development projections indicate an average increase of approximately 560 housing units per year and approximately 130,000 square feet of nonresidential floor area per year. The LUA provides an analysis of single-family and multi-family residential units by bedroom size. The average person per household increases as the number of bedrooms increase, thus increasing the demand for services. This methodology provides a more accurate estimate of the demand generated by residential units. The report also includes the methodology to develop the IIP for both fire and polices services. Development fees for the necessary public services required for new development must be based on the same level of services (LOS) provided to existing development in the service area. There are three basic methodologies used to calculate development fees. They examine the past, present, and future status of infrastructure. Reduced to its simplest terms, the process of calculating development fees involves two main steps: 1) determining the cost of development-related capital improvements and 2) allocating those costs equitable to various types of development. Fire fees will be used to fund facilities, apparatus, and communications equipment as well as the cost of preparing the Fire Facilities IIP and related Development Fee Report. Polices fees will provide for facilities, vehicles, and communications equipment. The demand for specific services is summarized through the IIP and schedules of Fire Facilities Development Fees (Figure F11, page 17) and Police Facilities Development Fees (Figure P11, page 28) are found in the report. |
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Key Considerations: | |||||
Development fees assessed provide a predictable standard that all developers and builders can plan for as they consider new projects in our community. Should development fees not be assessed, a similar financial consideration for maintaining current public safety levels may be considered. However, negotiations with each developer will occur separately which may result in an unequal and inconsistent burden due to the timing and result of each project. | |||||
Community Involvement: | |||||
Development fees assess new development their fair share of the costs to expand services that will maintain the current level of service. Alternative funding sources would be required to maintain services or a reduction in the level of service to the entire community could be considered. | |||||
Expanded Options and Alternatives: | |||||
Inform: The attached report was published on the City's website as is required by Arizona Revised Statutes. A public hearing notice was published in the Arizona Daily Sun on Saturday, August 15, 2020. Consult: Two public hearings have been held in relation to the adoption of public safety development fees. The first was specific to the adoption of the Land Use Assumptions and Infrastructure Improvement Plan while the second was in regards to the proposed development fee study. Throughout this last year, staff has made presentations and provided additional information to the Chamber of Commerce, City of Flagstaff Housing Commission and Planning & Zoning Commission, Northern Arizona Building Association, and the Northern Arizona Association of Realtors. |
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Attachments: | Ord. 2020-25 | ||
LUA, IIP and Development Fee Study | |||
Presentation |
11.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-57: Approval of an Intergovernmental Agreement (IGA) between the City of Flagstaff and Northern Arizona University (NAU) for Applied Natural Resources Research. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-57 by title only
2) City Clerk reads Resolution No. 2020-57 by title only (if approved above) 3) Adopt Resolution No. 2020-57 |
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Executive Summary: | |||||
Approve the Intergovernmental Agreement with Northern Arizona University for Applied Natural Resources Research, this allows an avenue for the City of Flagstaff’s Water Services Division to procure hydrology, water resources, and civil engineering services from NAU for City projects and programs. The IGA also outlines data sharing and intellectual property concerns of both NAU researchers and students, and City staff. | |||||
Financial Impact: | |||||
The NAU staff and student labor rate will be set by individual projects as outlined in the individual scopes of work. This IGA provides only guiding principles. These principles include: The University shall provide as frequently as monthly, but not less than quarterly, requests for reimbursement. Reimbursements shall be submitted to the City Stormwater Project Manager or appropriate Water Services Manager for approval and processing. The University shall submit a final reimbursement for expenses received and invoiced prior to the end of the termination of this Agreement no more than forty-five (45) days after the end of the Agreement. Requests for reimbursement received later than the forty-five (45) days after the Agreement termination will not be paid. The final reimbursement request as submitted shall be marked FINAL. Funds for this project are budgeted in individual account numbers in the Water Resources and Stormwater Sections. |
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Policy Impact: | |||||
Consideration of this IGA will provide procurement opportunities for City of Flagstaff Water Services. Specifically, city staff will be able to procure NAU staff and student time to complete water resources and stormwater applied research projects, and to purchase NAU developed technologies and equipment (e.g. remotely operated camera flood alert gauges). The proposed IGA will allow for fiscally responsible projects that utilize the expertise and labor pool of NAU. The resolution also supports the “Cap to Town” Council initiative, creating an avenue for greater NAU-City of Flagstaff collaborations. The performance of this Agreement is in the best interest of both parties, the undertaking will benefit the public through fiscally responsible projects, real-world learning for NAU students, and enhanced hydrology and civil engineering capacity at the local scale. |
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance: Enhance the organization’s fiscal stability and increase efficiency and effectiveness. Environmental Stewardship: Enhance the stewardship of community water resources including aquifer protection, stormwater, and watershed stewardship. Sustainable, Innovative Infrastructure: Enhance the capabilities of the city by providing an opportunity to procure expert applied research on stormwater design, flood alert technologies, and water resources. |
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Has There Been Previous Council Decision on This: | |||||
None. This is a new agreement and venture in partnership with NAU. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
This IGA was first conceived in the summer of 2019 when two potential projects broke down between NAU and the City of Flagstaff due to both a lack of funding mechanisms and a lack of intellectual property contract language. The two projects were both in Water Services, one project related to an aquifer recharge study (Water Resources Section), and another project for installing and maintaining state-of-the-art camera flood gauges in the Museum Fire footprint (Stormwater Section). The need for an overarching Agreement that provided the terms of payment and data/intellectual property protection was evident. There is a continued need for applied natural resources research, especially as the Water Services Division strives to meet Council goals, Priority Based Budgeting priorities, and community expectations of a well functioning resilient utility. | |||||
Key Considerations: | |||||
This Agreement shall be for a period of five (5) years effective from the date of the final signature of the Parties. One (1) year extensions will be approved after the initial five-year term up to a total time limit of ten (10) years. This Agreement sets forward the terms of reimbursement and data/intellectual property rights between the Parties and does not provide details for individual projects. | |||||
Community Involvement: | |||||
This IGA will allow the City of Flagstaff to procure expert skills and experience from NAU on applied natural resources science. The community may benefit from lower costs (compared to specialized consultants), state-of-the-art methodology on water resource issues, and a great collaboration between the university and the City of Flagstaff. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Res. 2020-57 | ||
NAU IGA |
11.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-26: An ordinance amending Title 11, General Plans and Subdivisions, Division 11-10.30, Specific Plans, to provide clarification regarding the process for adopting and amending specific plans. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 20, 2020 Council Meeting:
1) Read Ordinance No. 2020-26 by title only for the first time 2) City Clerk reads Ordinance No. 2020-26 by title only (if approved above) At the November 3, 2020 Council Meeting: 3) Read Ordinance No. 2020-26 by title only for the final time 4) City Clerk reads Ordinance No. 2020-26 by title only (if approved above) 5) Adopt Ordinance No. 2020-26 |
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Executive Summary: | |||||
Title 11 of the City Code provides procedures and standards for the adoption, amendment and readoption of the City’s General Plan and specific plans in accordance with A.R.S. § 9-461.01 et. seq. The proposed amendments provide additional detail and clarification regarding the process for adopting and amending specific plans. | |||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices (SP)3.2/ 3.4/ (RP)PF.1-3/ LU.7/ E&C.3/ T.2/ T.5-8/ WR.2/ WR.5-6/ NH.4 Regional Plan Policy LU.4.1. Develop neighborhood plans, specific plans, area plans, and master plans for all neighborhoods, activity centers, corridors, and gateways as necessary. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2020-26 |
11.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-27: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 3 Business Regulations, by adopting a new chapter 3-12 Short-Term Rentals; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
At the October 20, 2020 Council Meeting:
1) Read Ordinance No. 2020-27 by title only for the first time 2) City Clerk reads Ordinance No. 2020-27 by title only (if approved above) At the November 3, 2020 Council Meeting: 3) Read Ordinance No. 2020-27 by title only for the final time. 4) City Clerk reads Ordinance No. 2020-27 by title only (if approved above) 5) Adopt Ordinance No. 2020-27 |
|||||
Executive Summary: | |||||
A short-term rental (STR) is a single-family residence, unit within a condominium, coooperative or timeshare, or owner-occupied residential home that is rented for lodging accommodations of 30 days or less ("transient lodging"). It will also include a unit in a multiple-family dwelling unit offered for transient lodging. The Short-Term Rental Ordinance will bring the City in line with current State law regarding short-term rental rules and regulations and provide clear and consistent messaging to our residents. This ordinance outlines the expectations, rules and regulations that come with operating a short-term rental (STR). The key takeaways of this ordinance’s requirements are:
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Financial Impact: | |||||
By ensuring all short-term rentals are obtaining a Transaction Privilege Tax (TPT) license from the Arizona Department of Revenue, the City expects that its local tax revenues from STRs will rise. STRs are required to pay the same local TPT rate as hotels (4.281%) of gross revenue from taxable activity. Although the ordinance will not be effective until January 1, 2021, STRs should already have TPT licenses and be remitting taxes to the Arizona Department of Revenue per existing state law. |
|||||
Policy Impact: | |||||
This ordinance will help ensure that hotels and STRs are subject to the same tax treatment, as they are engaging in similar taxable business activity. This ordinance will also help us to better understand the number of STRs operating in the community, the effects of STRs on housing supply and the hotel industry in general, which may affect future policy decisions. The ordinance will also help STRs be operated in conformance with our land use codes that protect public health and welfare. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives Safe & Healthy Community: Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices. Livable Community: Achieve a well maintained community through comprehensive and equitable code compliance. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Background and History: | |||||
In 2016 the Arizona Legislature preempted municipalities from taking action that would prohibit STRs (SB 1350). In 2019 the Arizona Legislature passed HB 2762 allowing municipalities to require specific information as it relates to STRs, and gave some additional flexibility in how municipalities could regulate these properties. On September 15, 2020, Council approved a contract with LodgingRev for software that would assist the City track, monitor, and enforce STRs. This software also allows STR owners the ability to register with the City free of charge. This software will also greatly assist our Code Compliance staff with enforcement related to this ordinance. It was estimated in September 2020 that there are between 1300 - 1700 unique short-term rental properties operating within the City of Flagstaff municipal boundary. |
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Attachments: | Ord. 2020-27 | ||
Presentation |
12.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Flagstaff Police Presentation on Public Safety Commissions. | |||||
STAFF RECOMMENDED ACTION: | |||||
This presentation will provide City Council with information on public safety commissions. | |||||
EXECUTIVE SUMMARY: | |||||
Cities may create a citizen review board on their own, depending on their charters and city ordinances, or it could come about as part of a consent decree ordered by a federal court after a finding of discrimination. There are various types of citizen review boards, with different authority. Some boards pay their members, and others utilize community volunteers. Review boards may be authorized to make recommendations on complaint findings, officer discipline, or on police policy, but few make final decisions on all these matters. Public Safety Commissions primarily act as an advisory committee to the governing political body. | |||||
INFORMATION: | |||||
Recent events have resulted in this request by City Council for information on how the Flagstaff Police Department operates. This resulted in a presentation on current police policies, statistics and practices. A second presentation focused on the exploration of alternate response models. This presentation will focus on and citizen review boards and advisory commissions. These discussions are in line with the Mission of the City of Flagstaff to protect and enhance the quality of life for all. |
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Attachments: | Review Boards PPT |
14.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council "declare a Housing Crisis in the City of Flagstaff through Emergency Resolution. This action should be followed by the prioritization of housing as a focus of investment, action and support by the City." | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on October 13, 2020, requesting that the Council "declare a Housing Crisis in the City of Flagstaff through Emergency Resolution. This action should be followed by the prioritization of housing as a focus of investment, action and support by the City." | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2020-07 Cover Page | ||
Petition #2020-07 |
15.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | Manager's Report |
16.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Community Partner and City staff updates on COVID-19 | |||||
STAFF RECOMMENDED ACTION: | |||||
Community partners and City staff will provide COVID-19 Updates to City Council | |||||
EXECUTIVE SUMMARY: | |||||
Council will have an opportunity to hear from Community Partners on how they are doing in addressing operations during the COVID-19 pandemic. City staff will present the most recent dashboards from Coconino County Health and Human Services, Arizona Department of Health Services, and Northern Arizona Healthcare to continue monitoring the transmission trends and capacity of the healthcare system. |
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INFORMATION: | |||||
The City Council evaluated the monitoring criteria included in the City's Re-Entry Plan during the City Council meeting on August 18, 2020. This evaluation and discussion led to a majority of City Council voting to move from Phase 2 to Phase 3. The City continues in Phase 3 of the Re-Entry Plan. Some City facilities are open in limited capacity such as City Hall, Downtown Library, East Side Library and Jay Lively Ice Arena. |
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Attachments: | Presentation | ||
NAU Presentation |