DRAFT AGENDA
ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Indigenous Commission | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring in December 2021.
Make two appointments to terms expiring in December 2022. Make three appointments to terms expiring in December 2023. Make three appointments to ex-officio members from the Indigenous Peoples Advisory Council. |
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6. | LIQUOR LICENSES PUBLIC HEARINGS | |||||
A. | Consideration and Action on Liquor License Application: Theresa June Morse "FLG Terroir," 17 N. San Francisco St. #2A, Series 10 (beer and wine store), New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. |
Consideration of Appointment: Magistrate for the Flagstaff Municipal Court. |
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STAFF RECOMMENDED ACTION: | ||||||
Approve the Magistrate appointment.
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B. | Consideration and Approval of Contract: Approve a cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing the National Cooperative Purchasing Alliance (NCPA) Contract (Contract # 05-20). | |||||
STAFF RECOMMENDED ACTION: | ||||||
1. Approve the amendments made to the contract with Passport Labs Inc., including the extension of the contract at the discounted rate for parking software and services in an amount not-to-exceed $140,329.92 over a four year contract period, identified as Years 4,5,6 and 7:
2. Approve the changes to the language of the contract to include an overlap of services from Nupark during the implementation of Passport.
3. Authorize the City Manager to execute the necessary documents. |
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8. | ROUTINE ITEMS | |||||
A. |
Consideration and Approval: Artist's contract for the downtown library entry project with Jones Studio, Inc. for $75,000. |
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STAFF RECOMMENDED ACTION: | ||||||
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B. | Consideration and Approval: Artist contract for design services for the Downtown Connection Center with Haddad|Drugan LLC for $25,000. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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C. | Consideration and Approval: Red Gap Ranch Grazing Lease with Bar T Bar Ranch | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Grazing Lease with Bar T Bar (-T-) Ranch and authorize the City Manager to execute the contract.
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D. |
Consideration and Approval of Preliminary Plat TLC PC Land Investors LLC requests Preliminary Plat approval for The Estates at Pine Canyon Pine Bluff located at 2080 E. Del Rae Dr., a single-family home subdivision on 17.5 acres in the R1 (Single Family Residential) Zone. |
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STAFF RECOMMENDED ACTION: | ||||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (6-1 in favor), approve the Preliminary Plat.
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E. | Consideration and Adoption of Ordinance No. 2020-31: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Engineering and Capital Improvements Division in City Code. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2020-31 by title only for the final time
2) City Clerk reads Ordinance No. 2020-31 by title only (if approved above) 3) Adopt Ordinance No. 2020-31 |
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F. | Consideration and Adoption of Ordinance No. 2020-32: An ordinance of the City Council of the City of Flagstaff, changing the name of Agassiz Street to W C Riles; providing for severability, authority for clerical corrections, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2020-32 by title only for the final time
2) City Clerk reads Ordinance No. 2020-32 by title only (if approved above) 3) Adopt Ordinance No. 2020-32 |
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9. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2020-64: A resolution adopting the Water Conservation Strategic Plan. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-64 by title only
2) City Clerk reads Resolution No. 2020-64 by title only (if approved above) 3) Adopt Resolution No. 2020-64 |
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B. | Consideration and Adoption of Resolution No. 2020-65: A resolution authorizing the execution of a Development Agreement Amendment between Miramonte Presidio, LLC and the City of Flagstaff related to the development of approximately 2.77 acres of real property located 2940 South Woody Mountain Road (Presidio in the Pines Development Agreement Amendment). | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-65 by title only
2) City Clerk reads Resolution No. 2020-65 by title only (if approved above) 3) Adopt Resolution No. 2020-65 |
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C. | Consideration and Approval of Contract: Change Order No. 14 with Shephard Wesnitzer, Inc. in the amount of $374,135.00 and add 180 calendar days for the Rio de Flag Flood Control Utility Relocation design services contract | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Contract: Approve the Real Estate Purchase and Sale Agreement between the City of Flagstaff and Allen T. Ginsberg for the purchase of 424 East Butler Avenue (104-01-023) for the purpose of public right-of-way for the Lone Tree Overpass project. The property consists of a Single Family Dwelling and approximately .82 acres on the Northwest corner of South Colorado Street and East Butler Avenue. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Real Estate Purchase and Sales Agreement between the City of Flagstaff and Allen T. Ginsberg; and, authorize the City Manager to execute all necessary documents to fulfill the intent of this Purchase and Sales Agreement.
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10. | COUNCIL LIAISON REPORTS
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11. | CITY MANAGER REPORT | |||||
12. | COVID-19 UPDATES | |||||
A. | Discussion and Possible Action: City's Re-Entry Plan | |||||
13. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
14. | ADJOURNMENT | |||||
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5.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration of Appointments: Indigenous Commission | |||||
STAFF RECOMMENDED ACTION: | |||||
Make two appointments to terms expiring in December 2021.
Make two appointments to terms expiring in December 2022. Make three appointments to terms expiring in December 2023. Make three appointments to ex-officio members from the Indigenous Peoples Advisory Council. |
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Executive Summary: | |||||
The Indigenous Commission will consist of seven (7) voting members and three (3) ex-officio (non-voting) members from the Indigenous Peoples Advisory Council appointed by the City Council in accordance with a Memorandum of Understanding between the City of Flagstaff and the Coconino County Indigenous Peoples Advisory Council. Members must have a tribal affiliation as enrolled members of a tribe/nation recognized by the federal and/or state governments. Members will have interest in the issues presented in the Strategic Plan as presented to City Council by the Coordinator for Indigenous Initiatives. The Commission will serve as an advisory board to City Council; make recommendations with respect to certain policies, needs, issues, and methods in promoting the Strategic Plan and Recommendations accepted by City Council; and furnish the City Council with information through the Coordinator for Indigenous Initiatives. As this is a new commission, there are currently 10 seats available for appointment (7 voting members and 3 ex-officio members). There are 10 applications on file for consideration by the Council. In an effort to reduce exposure to personal information, the applicant roster and applications will be submitted to the City Council separately. There are seven (7) applications on file for voting members and three (3) applications on file for ex-officio members for consideration by the Council. The applications are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Salas, Councilmember Aslan, Councilmember McCarthy, Councilmember Odegaard, Vice Mayor Shimoni, Councilmember Whelan, and Mayor Evans. |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Inclusive and Engaged Community
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Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
1) Appoint 10 Commissioners (7 voting and 3 ex-officio): By appointing members at this time, the Indigenous Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Table the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies were posted on the City's website and multiple social media posts were made. Additionally, outreach was done through presentations and communications from the Coordinator of Indigenous Affairs to organizations and through word of mouth. | |||||
Attachments: | Indigenous Commission Authority |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Theresa June Morse "FLG Terroir," 17 N. San Francisco St. #2A, Series 10 (beer and wine store), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A series 10 license allows a retail store to sell beer and wine (no other spirituous liquors), only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. This is a non-quota type of license. FLG Terroir is an existing business in Flagstaff. FLG Terroir possesses a Series 07 Beer and Wine Bar (#07030089). If approved, it will be the 31st active series 10 license in Flagstaff. FLG Terroir plans to make their Series 07 license inactive if the Series 10 is approved.To view surrounding liquor licenses, please visit the Active Liquor Licenses Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the applicant's personal qualifications and the location. The deadline for issuing a recommendation on this application is December 3, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. We are not aware of any other relevant considerations. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on November 10, 2020. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 10 Description | |||
FLG Terroir - PD Memo | |||
FLG Terroir - Zoning Memo | |||
FLG Terroir - Map |
7.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointment: Magistrate for the Flagstaff Municipal Court. |
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STAFF RECOMMENDED ACTION: | |||||
Approve the Magistrate appointment.
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Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of magistrates for the Municipal Court allows for ongoing operations of the court without interruption. Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. Magistrates are required for the ongoing operational needs of the Municipal Court. Magistrates are critical to the criminal and civil processes of the judicial branch. |
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Financial Impact: | |||||
Funding for this judicial position is included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
Magistrates are critical to the criminal and civil processes of the judicial branch. This appointment will aid in maintaining an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Personnel - Attract and retain quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
The Council will have vetted the magistrate candidates in Executive Session on November 24, 2020. | |||||
Options and Alternatives: | |||||
Approve the appointment. Don't approve the appointment and request alternative candidates for Council consideration. |
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Attachments: |
7.B.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve a cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing the National Cooperative Purchasing Alliance (NCPA) Contract (Contract # 05-20). | |||||
STAFF RECOMMENDED ACTION: | |||||
1. Approve the amendments made to the contract with Passport Labs Inc., including the extension of the contract at the discounted rate for parking software and services in an amount not-to-exceed $140,329.92 over a four year contract period, identified as Years 4,5,6 and 7:
2. Approve the changes to the language of the contract to include an overlap of services from Nupark during the implementation of Passport.
3. Authorize the City Manager to execute the necessary documents. |
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Executive Summary: | |||||
On August 18, 2020 the City Council approved a cooperative purchase contract with Passport Labs, Inc. ("Passport") for the annual subscription for parking enforcement software and enforcement equipment; however, Passport later requested clarifications as to its scope of work and this contract has not been executed. The new proposed cooperative purchase contract with Passport includes an updated scope of work, and clarifies the transition in services between the current Nupark contract and the new Passport contract. Also, Passport has offered the City of Flagstaff an additional year to be added to the contract on the same discounted price scale.This is beneficial for the ParkFlag program considering the loss of revenue experienced in response to COVID-19. This amended contract with Passport Labs Inc. will extend our contractual relationship for software services until 2024. The detailed contract pricing sheet will be attached prior to the December 1, 2020 Council Meeting. |
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Financial Impact: | |||||
The contract is a necessary expense for the parking program and is budgeted annually in account 061-07-0891-6-4343 with total FY 2020-21 budget of $110,978 for all software contracts. Though ParkFlag is currently suspended and not making revenue, the subscription for enforcement software is in ParkFlags's existing budget and is necessary to maintain for program re-engagement in March 2021 and for current title 9 enforcement status. The one year extension of the contract is beneficial, providing ParkFlag the continued discounted rate for the contracted services. | |||||
Policy Impact: | |||||
There would be no change in policy.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
Regional Plan Policy LU 10.2.) Support on-street parking, shared lots and parking structures.
Policy LU 12.2.) Create downtown parking strategy plan that continues to utilize and improve upon on-street parking, public parking lots and garages, and shared private parking spaces, with clear signage for wayfinding and to inform the public of all parking options. |
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Has There Been Previous Council Decision on This: | |||||
Council approved a cooperative purchase contract with Passport on August 18, 2020; however, this contract has not been executed. | |||||
Options and Alternatives: | |||||
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Attachments: | City-Passport Contract | ||
Statement of Work | |||
Agency Contract - Passport Response | |||
Agency Contract - renewal | |||
Agency Contract - award | |||
Agency Contract - RFP26-16 |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: Artist's contract for the downtown library entry project with Jones Studio, Inc. for $75,000. |
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STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
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Financial Impact: | |||||
The contract cost is $75,000, paid in installments tied to project progress. Funding is budgeted and available and Council-approved for this fiscal year in the BBB - Arts and Science Fund in account 054-07-216-0871-5-4425. Recession measures were taken that do not affect this line item. If additional recession measures are necessary, other projects have been identified from which to draw funding. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
This project and contract are related to several Priority-Based Budgeting (PBB) Key Community Priorities, including:
Goal CC.3. Preserve, restore, enhance, and reflect the design traditions of Flagstaff in all public and private development efforts. Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region. Goal CC.5. Support and promote art, science, and education resources for all to experience. (Including: Policy CC.5.3. Encourage the integration of art into public and private development projects.) Goal LU.11. Prioritize the continual reinvigoration of downtown Flagstaff, whose strategic location, walkable blocks, and historic buildings will continue to be a vibrant destination for all. Policy LU.12.10. Seek opportunities to improve ADA accessibility in downtown. Goal LU.17. Protect, manage, and enhance the region’s Special Planning Areas to benefit the whole community. Goal LU.18. Develop well designed activity centers and corridors with a variety of employment, business, shopping, civic engagement, cultural opportunities, and residential choices. Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. (Including: Policy PF.2.3. Provide accessible public facilities and services in strategic locations. Policy PF.2.4. Support quality civic design for all public facilities.) Goal NH.2. Look to downtown Flagstaff as the primary focal point of the community character. (Highlighting Policy NH.2.1. Encourage the rehabilitation of historic downtown structures and contextual new structures as office, retail, entertainment, and residential space to reinvigorate the area as a destination of culture, shopping, government, and the arts.) Goal ED. 6.Tourism will continue to provide a year-round revenue source for the community, while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff ’s unique sense of place as an economic development driver. (Including: Policy ED.7.1. Support planning, design, and development that positively, creatively, and flexibly contribute to the community image.) Policy T.5.3. Identify specific pedestrian mobility and accessibility challenges and develop a program to build and maintain necessary improvements. Policy T.2.3. Provide safety programs and infrastructure to protect the most vulnerable travelers, including the young, elderly, mobility impaired, pedestrians, and bicyclists. |
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Has There Been Previous Council Decision on This: | |||||
There have not been previous Council decisions on this project beyond the approval of the budget. | |||||
Options and Alternatives: | |||||
1) Approve the award for the artist contract as recommended. Approval will allow work on the project to move forward. 2) Council may request staff to change certain components which may require re-negotiation and will impact the project timeline. 3) Reject the contract award and provide additional direction to staff. This will delay or prevent the inclusion of an artistic addition in the library entry design. |
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Background and History: | |||||
Purchasing staff published a Request for Statement of Qualifications (RSOQ) solicitation for Artistic Services for Library Entrance Art in the Arizona Daily Sun on August 9 and August 16, 2020, and posted the solicitation to the City of Flagstaff’s PlanetBids Website on August 3, 2020. On September 2, 2020, the City received five Statements of Qualifications (SOQs) from Artist firms. A seven- member Selection Committee reviewed and evaluated the statements. Based upon the numerical scoring of the written SOQs, the Selection Committee identified the three most qualified Firms to advance to interviews. The Selection Committee interviewed all three finalists and based upon the combined scores of the written SOQs and interviews, the Selection Committee identified the most qualified Firm to perform the Artistic services for the Library Entrance Art Project and recommended to commence negotiations for a scope and fee proposal to be provided by Jones Studios. Final combined scores (written SOQs plus interviews) of all three finalist firms are as follows: Jones Studios: 849 Five Moores: 756 Zokaites: 700 Jones Studios demonstrated, through their SOQ and interview, a clear recognition of the knowledge and experience needed to represent the City’s vision in this undertaking, as well as understanding the schedule and collaboration requirements for completing this project. |
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Key Considerations: | |||||
1) Current best practices for inclusion of arts in infrastructure involves the artist in the design early. 2) Funds are budgeted and come from BBB revenues. 3) A robust stakeholder process was held culminating with the Beautification and Public Art Commission approval of the artist selected. 4) The project construction design is underway so timeliness in selecting an artist is critical. |
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Expanded Options and Alternatives: | |||||
A diverse selection panel was created to select the artist. The selection panel consisted of representatives from Friends of the Library, Library Foundation Board, library staff, a local artist/gallery owner, and two members from the Beautification and Public Art Commission. The selected contractor is Jones Studio Inc. with Principal Artist Maria Salenger. This applicant was chosen because they best took into account the larger context, environment and culture of Flagstaff, they thought carefully about the site and the importance of the library to our community, and their materials showed a strong record of past projects with design teams and community input, including another library project. The selection panel’s choice was also approved by the Beautification in Public Art Commission at their October 10, 2020 meeting. | |||||
Attachments: | RSOQ Public Notice | ||
Contract | |||
Council Presentation |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||||||||||||||||||||||||||
Consideration and Approval: Artist contract for design services for the Downtown Connection Center with Haddad|Drugan LLC for $25,000. | |||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||
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Executive Summary: | |||||||||||||||||||||||||||||
City staff is recommending award of a contract for artist services with selected artist, Haddad|Drugan LLC, for the new Downtown Connection Center (DCC). The proposed initial contract is for design services through conceptual design. The selected artist will coordinate its work with Mountain Line contractors. Providing that the conceptual designs receive all the necessary approvals, City Council will be asked to approve further contracts with the artist to complete the work, including production of engineering and construction documents. For future phases, some elements may be done directly by the artist, some may be by the general contractor for the project. Since the total for this project in our 5-year-plan is $470,000, we bring this to Council as we begin the first contract of this multi-phase project. This project is funded through BBB (Bed, Board and Beverage) tax funds for Beautification projects protected by ordinance for Beautification purposes. This project is fully supported by Mountain Line. A diverse selection panel including community members was created to select the artist, Haddad|Drugan LLC, artists Laura Haddad and Tom Drugan. This applicant was chosen because of their compelling experience in transportation projects and design teams, a prior successful project in Arizona, their commitment to community engagement including providing opportunities for local emerging artists, and their success contextualizing inspiring and compelling work in their project examples. The selection panel’s choice was also approved by the Beautification and Public Art Commission (BPAC) at their November 9, 2020 meeting. The new Downtown Connection Center (DCC) is identified in Mountain Line's 2020 Strategic Plan as the highest priority capital project in order to support public transit service within the community. Since 2009, Mountain Line has operated the existing DCC under an Intergovernmental Agreement (IGA) and licensing agreement with the City of Flagstaff for use of City owned parcels on Phoenix Avenue. Mountain Line, after receiving significant Federal Transit Authority grants, is moving to develop a true, multi-modal, community asset in the heart of downtown. This is more fully detailed in Mountain Line's March 27, 2020 Memorandum to City Council, referenced herein and attached. Direction for the Beautification funds is to enhance the programming desires for a compelling civic space and public art. |
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Financial Impact: | |||||||||||||||||||||||||||||
Funding for the total comprehensive project is available and in the Council-approved 5-year-plan for BBB - Beautification, including $245,000 in fiscal year 2021-22 and $225,000 in fiscal year 2022-23. (These are under a line item named ‘Phoenix Parking Plaza’, a placeholder for a project at the site of the Downtown Connection Center; the DCC is the selected opportunity for the use of that funding). The opportunity to bring an artist into the design team happened more quickly than anticipated; thus, the $25,000 required to begin integrating the artist into the design process will be drawn from a related transportation project (the Train Station Project platform, which we are confident we will not need the total allocated amount this fiscal year, as it has $356,189 available). This expenditure and source were approved by the Budget Team in July 2020. |
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Policy Impact: | |||||||||||||||||||||||||||||
None.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||||||||||||||||||||||||||
This project and contract are related to several Priority-Based Budgeting (PBB) Key Community Priorities, including:
Goal CC.3. Preserve, restore, enhance, and reflect the design traditions of Flagstaff in all public and private development efforts. Goal CC.4. Design and develop all projects to be contextually sensitive, to enhance a positive image and identity for the region. Goal CC.5. Support and promote art, science, and education resources for all to experience. (Including: Policy CC.5.3. Encourage the integration of art into public and private development projects.) Goal LU.3. Continue to enhance the region’s unique sense of place within the urban, suburban, and rural context. Goal LU.9. Focus reinvestment, partnerships, regulations, and incentives on developing or redeveloping urban areas. Goal LU.11. Prioritize the continual reinvigoration of downtown Flagstaff, whose strategic location, walkable blocks, and historic buildings will continue to be a vibrant destination for all. Goal LU.17. Protect, manage, and enhance the region’s Special Planning Areas to benefit the whole community. Goal LU.18. Develop well designed activity centers and corridors with a variety of employment, business, shopping, civic engagement, cultural opportunities, and residential choices. Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. (Including: Policy PF.2.3. Provide accessible public facilities and services in strategic locations. Policy PF.2.4. Support quality civic design for all public facilities.) Goal NH.2. Look to downtown Flagstaff as the primary focal point of the community character. (Highlighting Policy NH.2.1. Encourage the rehabilitation of historic downtown structures and contextual new structures as office, retail, entertainment, and residential space to reinvigorate the area as a destination of culture, shopping, government, and the arts.) Goal ED. 6. Tourism will continue to provide a year-round revenue source for the community, while expanding specialized tourist resources and activities. Goal ED.7. Continue to promote and enhance Flagstaff ’s unique sense of place as an economic development driver. (Including: Policy ED.7.1. Support planning, design, and development that positively, creatively, and flexibly contribute to the community image.) Policy T.1.7. Coordinate transportation and other public infrastructure investments efficiently to achieve land use and economic goals. Goal T.4. Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. (Including: Policy T.4.1. Promote context sensitive solutions (CSS) supportive of planned land uses, integration of related infrastructure needs, and desired community character elements in all transportation investments, and Policy T.4.3. Design transportation facilities and infrastructure with sensitivity to historic and prehistoric sites and buildings, and incorporate elements that complement our landscapes and views.) Goal T.7. Provide a high-quality, safe, convenient, accessible public transportation system, where feasible, to serve as an attractive alternative to single-occupant vehicles. (Including: Policy T.7.1. Cooperate with Mountain Line in developing and implementing the five-year transit master planning goals and objectives to continuously improve service, awareness, and ridership.) Goal T.11. Build and sustain public support for the implementation of transportation planning goals and policies, including the financial underpinnings of the Plan, by actively seeking meaningful community involvement. (Including: Policy T.11.5. Promote effective intergovernmental relations through agreed-upon procedures to consult, cooperate, and coordinate transportation-related activities and decisions, including regional efforts to secure funding for the improvement of transportation services, infrastructure, and facilities.) Southside Neighborhood Specific Plan: The new Southside plan supports these activities, such as stating “Opportunities for public art are highly prized” (Chapter 2 page 25). Outdoor public spaces are also emphasized in the plan. This contract also supports “Encourage the Southside community work with Mountain Line on the Downtown Connection Center design” on page 54. |
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Has There Been Previous Council Decision on This: | |||||||||||||||||||||||||||||
There has been no previous decision on the artist design team component. However, Council did hear an update on the Downtown Connection Center from City staff and Mountain Line on 5-12-2020 and City Council also approved Resolution No. 2020-39: A Resolution of the Flagstaff City Council, authorizing Mountain Line to proceed with environmental and other evaluation and planning for the Downtown transfer center on City property under the existing license on 6-16-2020. | |||||||||||||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||||||||||||
1) Approve the award for the artist contract allowing the design project to proceed with the artist involved in an early stage. 2) Council may request changes to the contract which may delay implementation and inclusion of the artist in the design work which is already progressing. 3) Reject the contract award and provide additional direction to staff. This will prevent the artist from being involved in the project during early design and may prevent the artist from being involved in the project entirely. |
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Background and History: | |||||||||||||||||||||||||||||
Purchasing staff published a Request for Statement of Qualifications (RSOQ) solicitation for Artistic Services for Downtown Connection Center Art in the Arizona Daily Sun on September 13 and September 20, 2020 and posted the solicitation to the City of Flagstaff’s PlanetBids Website on September 8, 2020. On September 30, 2020, the City received 13 Statements of Qualifications (SOQs) from Artist firms. A seven- member Selection Committee reviewed and evaluated the statements. Based upon the numerical scoring of the written SOQs, the Selection Committee identified the most qualified Firm to perform the engineering professional services for the Project and recommended to commence negotiations for a scope and fee proposal to be provided by Haddad|Drugan LLC. Final scores of all firms are as follows:
Haddad|Drugan LLC demonstrated, a clear recognition of the knowledge and experience needed to represent the City’s vision in this undertaking, as well as understanding the schedule and collaboration requirements for completing this project. Additional background and history are available in the Executive Summary and Mountain Line's March 27 2020 Memorandum to City Council on the DCC project. |
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Key Considerations: | |||||||||||||||||||||||||||||
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Expanded Options and Alternatives: | |||||||||||||||||||||||||||||
A diverse selection panel was created to select the artist. The selection panel consisted of a senior Urban Designer from the company currently working with Mountain Line on the design, a representative from Mountain Line, a representative from City Planning, a business owner from the Southside, a community member that grew up in the Southside and currently develops property there and two members from the Beautification and Public Art Commission (BPAC). The selection was also approved by BPAC. | |||||||||||||||||||||||||||||
Attachments: | Presentation to Council | ||
RSOQ Public Notice | |||
Mountain Line March 27 2020 Memo to Council on the Downtown Connection Center | |||
Contract |
8.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval: Red Gap Ranch Grazing Lease with Bar T Bar Ranch | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Grazing Lease with Bar T Bar (-T-) Ranch and authorize the City Manager to execute the contract.
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Executive Summary: | |||||
The City of Flagstaff advertised the grazing opportunity at Red Gap Ranch. Four initial bidders were interested one being the prior leaseholder. Final bid submissions were by three bidders with Bar T Bar Ranch being the highest responsible bidder. Bar T Bar Ranch included an acceptable grazing management plan that better utilizes the ranch than prior grazing and provides for rangeland stewardship, environmental stewardship, and sustainability. Bar T Bar Ranch is also one of the founding members of the Diablo Trust. The proposed lease agreement is proactive in ensuring that the City can pursue alternate uses on the property under the agreement, and the recommended Lessee understands and has confirmed its commitment to support the City in those endeavors. |
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Financial Impact: | |||||
The grazing lease provides an annual fee/revenue to Water Services to offset any maintenance costs associated with the Red Gap Ranch. There are no negative financial impacts with the grazing lease. | |||||
Policy Impact: | |||||
Red Gap Ranch Grazing Lease with Bar T Bar Ranch furthers the city's commitment to environmental stewardship and sustainability.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Sustainable, Innovative Infrastructure: Utilize existing long range plans that identify the community's future infrastructure needs and all cost associated - Red Gap Ranch is part of the 100-year water supply for the City of Flagstaff.
Environmental Stewardship: Actively manage and protect all environmental and natural resources; Increase the private sector's participation in environmental stewardship efforts - Bar T Bar ranch is a part of the Diablo Trust which supports environmental stewardship rangeland stewardship and sustainability. Regional Plan Red Gap Ranch grazing is an Integral part of protecting and maintaining the watershed at Red Gap Ranch.
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Has There Been Previous Council Decision on This: | |||||
October 13, 2020, Staff presented the scope of work for the IFB and received direction from Council on Red Gap Ranch Grazing lease. | |||||
Options and Alternatives: | |||||
Reject all bids and re-advertise for a grazing operator. | |||||
Background and History: | |||||
The City's Purchasing Section conducted an Invitation for Bids (IFB) solicitation for a Red Gap Ranch Grazing Lease. Purchasing posted the solicitation on the City's PlanetBids website on October 19, 2020, and it was advertised in the Arizona Daily Sun on October 23, 2020, and October 30, 2020. On November 10, 2020, Purchasing received a total of three (3) responses. Purchasing and staff reviewed all bids received and found Bar T Bar Ranch, Inc. the highest responsive responsible bidder. |
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Community Benefits and Considerations: | |||||
The annual grazing lease will cover the costs associated with the annual maintenance of Red Gap Ranch and all associated costs of holding the grazing lease for Arizona State Lands within the ranch boundary. | |||||
Attachments: | Red Gap Ranch Location | ||
RGR Roads, fence and tanks | |||
Grazing Lease Agreement | |||
Agreement Attachment A - IFB | |||
Agreement Attachment B - Submitted Bid | |||
Agreement Exhibit A - Legal Description | |||
Agreement Exhibit B - ASLD Lease |
8.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Preliminary Plat TLC PC Land Investors LLC requests Preliminary Plat approval for The Estates at Pine Canyon Pine Bluff located at 2080 E. Del Rae Dr., a single-family home subdivision on 17.5 acres in the R1 (Single Family Residential) Zone. |
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STAFF RECOMMENDED ACTION: | |||||
Staff recommends the City Council, in accordance with the findings presented in this report and the Planning and Zoning Commission recommendation of approval (6-1 in favor), approve the Preliminary Plat.
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Executive Summary: | |||||
TLC PC Golf requests Preliminary Plat approval for The Estates at Pine Canyon Pine Bluff located at 2080 E. Del Rae Dr. This plat proposes 26 single-family home lots on 17.5 acres in the R1 Zone. The site has a Resource Protection Overlay and is currently vacant. It is located in the southeastern corner of the larger 660-acre Pine Canyon development. | |||||
Financial Impact: | |||||
No financial impacts are anticipated with this Preliminary Plat. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with this Preliminary Plat. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
PBB Key Community Priorities/Objectives Robust Resilient Economy - Grow and strengthen a more equitable and resilient economy. Regional Plan Policies and Goals
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Has There Been Previous Council Decision on This: | |||||
The Pine Canyon development was approved by Council through a rezoning (Ordinance No. 2000-11) and development agreement in June of 2000. A revised development agreement was approved in January of 2007 to resolve disputes between the Developer of Pine Canyon and the City of Flagstaff with respect to the Rezoning Ordinance. This agreement stipulates that the Developer may, at its option, abandon the third entrance to Pine Canyon, providing the main entrance and the clubhouse entrance remain open and available for ingress and egress to the public. In October of 2013, City Council approved an agreement with the Developer that committed the City to erect and maintain a directional sign at the intersection of Lake Mary Road and John Wesley Powell Boulevard, committed staff support to amend the rezoning ordinance to modify the gated provision during night time, and extended the developers’ transportation improvement contribution. In May of 2014, the City Council approved a modification to Ordinance No. 2000-11 to modify Condition #8 which stated "That all private roads within the development remain open to the public and never be gated" to "All streets within Pine Canyon shall remain open to the public, without the use of a gate, from sunrise to sunset. Any means to restrict access to the streets of Pine Canyon may only be utilized from sunset to sunrise and never restrict emergency access." City Council has also previously approved several subdivision plats in Pine Canyon, including the Estates at Pine Canyon Units 1-5, Coconino Ridge, Deer Creek Crossing, Mountain Villas, Mountain Vista Condominiums, Mount Estates, and Club Cabin Condominiums. |
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Options and Alternatives: | |||||
1. Approve the Preliminary Plat with no conditions, as recommended by the Planning and Zoning Commission. 2. Approve the Preliminary Plat with conditions. 3. Deny the Preliminary Plat based on non-compliance with the Zoning Code, the Subdivision Code, and/or the Engineering Design Standards and Specifications for New Infrastructure. |
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Background and History: | |||||
In June of 2000, the City Council approved a rezoning request and development agreement allowing the development of Pine Canyon, which includes a mixture of condominium, townhomes, estate homes, clubhouse and recreational facilities, maintenance and storage facilities, and an 18-hole private golf course with accessory facilities, located on approximately 660 acres. The primary entrance to Pine Canyon is located at the intersection of Lone Tree Road and John Wesley Powell Blvd. |
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Key Considerations: | |||||
Staff reviewed and approved the Preliminary Plat on October 8, 2020, based on conformance with City Code Title 10, Flagstaff Zoning Code; City Code Title 11, General Plans and Subdivisions; and City Code Title 13, Engineering Design Standards and Specifications. On November 12, 2020, the Planning and Zoning Commission voted 6-1 in favor of forwarding the Preliminary Plat to the City Council with a recommendation for approval. The property is zoned R1, Single Family Residential, which requires a minimum of two units per acre and allows a maximum of five units per acre within the Resource Protection Overlay (RPO). This subdivision has a density of 1.48 units per acre which is slightly lower than the required two units per acre. The Development Agreement for Pine Canyon identifies 26 lots for this tract, which is what is proposed. The overall density of the Pine Canyon development meets the minimum density standards for the R1 zone. The subdivision is one of the last undeveloped areas in Pine Canyon. Lots within the proposed subdivision range from 18,872 sq. ft. to 38,282 square feet, which comply with the minimum lot size of 6,000 square feet for the R1 Zone. For the purposes of tree and steep slope resource protection, the plat proposes four flag lots that do not meet the minimum lot width at the front setback line (15 feet) for the R1 Zone. However, the Zoning Code allows the City Council to approve alternate lot sizes and setbacks on a Final Plat. The Final Plat will designate alternate front setback lines on the flag lots to ensure compliance with the 60’ minimum lot width Table 10-40.30.030.C(2). Additionally, unique building envelopes for each lot that meet or exceed the minimum required setbacks for the R1 zone (see page 5 of the Preliminary Plat) have been provided. |
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Community Involvement: | |||||
The community benefits of this project are encapsulated in the PBB Key Community Priorities/Objectives and the Regional Plan goals and policies that it meets, such as providing new housing within the urban growth boundary. | |||||
Expanded Options and Alternatives: | |||||
Inform. The existing zoning of the Subject Property allows for the proposed subdivision. No public hearings or public outreach are required by either the Zoning Code or the Subdivision Code as part of the Preliminary Subdivision Plat review process. | |||||
Attachments: | Application | ||
Council Presentation | |||
Preliminary Plat | |||
P&Z Staff Report | |||
Vicinity Map | |||
Utility Notification Letters |
8.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-31: An ordinance amending Flagstaff City Code, Chapter 1-18, Administrative Departments, to establish the Engineering and Capital Improvements Division in City Code. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2020-31 by title only for the final time
2) City Clerk reads Ordinance No. 2020-31 by title only (if approved above) 3) Adopt Ordinance No. 2020-31 |
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Executive Summary: | |||||
In accordance with City Charter Article IV Section 1(a), the Council, by ordinance not inconsistent with the City Charter, shall provide for the organization, conduct, and operation of the several offices and departments of the City as established by the Charter, for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition. The City Manager's office has evaluated the organizational structure and has determined there is great benefit to having Engineering and Capital Improvements be a separate division and part of the City's Leadership Team. This would move Engineering and Capital Improvements from being a Community Development section to a division reporting to the City Manager. In addition to the creation of this division, City staff wanted to make City Council aware of another restructure taking place effective January 2021. This is the movement of the Open Space Program from the Sustainability Section to the Parks and Recreation Section in Public Works. In January 2020, Sustainability was reclassified from a Program to a Section and became a direct report to the City Manager. In an effort to focus Sustainability staff's actions towards solutions to address the Climate Emergency, City management decided to transition the Open Space Program back to Parks and Recreation. The Open Space Program aligns well with Parks and Recreation programs and creates greater potential of shared resources. |
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Financial Impact: | |||||
There is a budgetary impact when reclassifying the current City Engineer from a Section Head to a Division Director. This will be discussed with the Budget Team and the intention is to place a hold on this reclassification like all other compensation changes in alignment with the significant stage of the recession plan. There are no financial impacts related to the movement of the Open Space Program from Sustainability to Parks and Recreation. |
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Policy Impact: | |||||
This reorganization will impact the structure section of the Employee Advisory Committee policy 1-10-070 in the Employee Handbook of Regulations. If this ordinance is approved, the Employee Advisory Committee policy changes will be brought to City Council for consideration. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives High Performing Governance: Enhance the organization's fiscal stability and increase efficiency and effectiveness |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2020-31 |
8.F.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-32: An ordinance of the City Council of the City of Flagstaff, changing the name of Agassiz Street to W C Riles; providing for severability, authority for clerical corrections, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2020-32 by title only for the final time
2) City Clerk reads Ordinance No. 2020-32 by title only (if approved above) 3) Adopt Ordinance No. 2020-32 |
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Executive Summary: | |||||
Louis Agassiz was a Harvard zoology professor who conducted studies to try to scientifically prove a theory of racial superiority of certain groups. Following Council direction to rename Agassiz street, staff has engaged the public in creating and ranking a list of potential new street names for Agassiz street. Staff is seeking Council direction in selecting a new street name and moving forward with the renaming process. Please note that an updated presentation will be provided for the final agenda. | |||||
Financial Impact: | |||||
There has been no funding budgeted for this project. It is estimated that the replacement of the 26 street signs that currently display the Agassiz name will cost approximately $9,800. This money will come from the Streets section budget, account number 040-06-161-0613-6-4358. An additional potential cost is compensation or reimbursement to property owners for costs incurred related to the street name change. During the June 16, 2020 meeting, Council did not give direction to staff to compensate or reimburse property owners for such costs. During the November 17, 2020 meeting, if Council directs staff to compensate or reimburse property owners for costs related to the street name change, funding could possibly come from the Council Initiatives account. |
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Policy Impact: | |||||
This item does not impact current policy. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
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Has There Been Previous Council Decision on This: | |||||
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Background and History: | |||||
Louis Agassiz conducted studies to scientifically prove the theory of polygenism, a belief that “races” of people could be ranked by levels of development, with white Europeans being at the top level of development and African people being at the bottom. Polygenism was used by proponents of slavery to justify enslaving people who they sought to prove were genetically inferior. During the June 16, 2020 Council meeting, the Flagstaff City Council directed staff to begin the process of renaming Agassiz street. Staff began by hosting four virtual town hall meetings from August to September of 2020 to gather a list of new street name suggestions from the public. A list of 56 name suggestions and their accompanying rationales was then vetted by City of Flagstaff GIS section, Coconino County, Emergency Services and the Postal Office to ensure that they could be used safety as a street name. Eighteen name suggestions remained after this vetting process, with the most common reason for a name suggestion to be excluded being that there was already an existing street within the City or County limits that was very similar. After the list of name suggestions was finalized, City staff ran a survey on Community Forum from October 19 – November 3, 2020 in which the public voted on their first choice out of the list of 18 name suggestions. An overview of the votes received for each name suggestion is included in the attached presentation and the Name Suggestions Listing document. |
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Attachments: | Final Presentation | ||
Ord. 2020-32 | |||
Final_Listing of Name Suggestions |
9.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-64: A resolution adopting the Water Conservation Strategic Plan. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-64 by title only
2) City Clerk reads Resolution No. 2020-64 by title only (if approved above) 3) Adopt Resolution No. 2020-64 |
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Executive Summary: | |||||
This Water Conservation Strategic Plan (Plan) was developed in response to a request from the Flagstaff City Council to expand and improve water conservation efforts at the City of Flagstaff (City). This Plan aims to determine the appropriate investment in conservation-derived water savings in order to defer costly future water supply development and infrastructure. To this end, the Plan provides an assessment of current and future water conservation actions to ensure that conservation dollars and staff time are invested in strategies that provide the best return on investment and coverage of all sectors of the Flagstaff customer base. This final version of the Water Conservation Strategic Plan is being submitted to City Council to consider for possible adoption by Resolution. | |||||
Financial Impact: | |||||
The initiatives included in the Optimized Conservation program recommends an additional annual investment of $45,000 annually. Of this investment, $15,000 would be directed toward an additional part-time staff person. Due to the current recession plan in response to the Covid-19 pandemic, the hiring of all new staff is on hold. Over the next 20 years, the implementation of the Water Conservation Strategic Plan is projected to defer significant costs in new water supply and save an additional 690 acre-feet of water over existing water-conserving actions. |
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Policy Impact: | |||||
The Water Conservation Strategic Plan was developed in alignment with the Utilities Integrated Master Plan Water Policies adopted by Council in 2014, specifically those policies in Section D, Water Conservation. Adoption and Implementation of the Strategic Plan will result in staff bringing forward proposals to update policy or City Code as appropriate to align with the Strategic Plan. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
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Has There Been Previous Council Decision on This: | |||||
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Options and Alternatives: | |||||
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Background and History: | |||||
In FY18, Water Services allocated $75,000 in funding to implement an innovative water conservation plan to improve long-term water conservation planning. During fiscal years FY19 and FY20, the Water Conservation Program worked with Maddaus Water Management Inc. (MWM) to assess current and future water conservation actions in order to ensure that conservation dollars and staff time are invested in strategies that provide the best return on investment and coverage of all sectors of the Flagstaff customer base. To this end, all Water Conservation Program activities were assessed for return on investment using a computational model. In addition, Water Conservation staff worked with community stakeholders to build an "Optimized Conservation Program" which was presented to the Flagstaff City Council on December 3rd, 2019. Since that time, the Water Conservation Program worked with MWM on the final draft of the Water Conservation Strategic Plan. This included the narrative of the methodology for the model; all graphs, charts, and tables; summaries of the public outreach process; descriptions of all current and future conservation measures; historic trends; and future demand projections. Staff also solicited review of the final plan document from the Advisory Committee. After review of feedback, staff have prepared a final version of the Plan for City Council to consider adopting by Resolution. In 2016, the Water Resources & Conservation Section collaborated with the Sustainability Section to propose reframing the Water Conservation Program in order to transform Flagstaff into a water wise leader. One proposed output of this collaboration was the development of an innovative water efficiency plan to guide both the City and the Community. In many cases, water conservation can be a community’s most economical water source. In fact, water conservation actions since 1990 have been successful in delaying the need for an additional water supply by at least a decade, which has provided a significant financial savings in avoided costs. To continue to develop and advance these gains, the City Council awarded funds in FY18 to create a Water Conservation Strategic Plan to assess and improve the Water Conservation Program in order to meet the following goals:
Along with modeling the current conservation program activities, conservation staff and MWM also modeled 10 activities to be considered in the future, which were selected with assistance from community stakeholder groups. When building the Optimized Conservation Program, staff and MWM considered both return on investment and coverage of community customer categories. The new actions that were selected included Smart metering, outdoor water budgeting, school retrofits, and two code proposals: a revision of the landscaping code and a new code to require EPA WaterSense approved toilets, showerheads and faucets in new developments in City of Flagstaff. |
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Key Considerations: | |||||
Formal adoption of the plan will provide staff with the decision-making framework for managing the water conservation program projects, budget, and staffing. Conservation is often the least expensive future water supply. Small investments in water conservation during the present pays large dividends in the future. |
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Community Involvement: | |||||
One important aspect of building the Optimized Conservation Program was ensuring participation from all sectors of the Flagstaff community. This reconfiguration of the Program along with the additional funding will ensure expanded participation from Flagstaff businesses as well as both K-12 and higher education institutions. Additionally, research shows that continued investment into conservation helps keep water rates lower than they would be without conservation efforts. |
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Expanded Options and Alternatives: | |||||
An important aspect of the strategic planning process was the inclusion of stakeholder collaboration during all essential planning stages. Public participation included representatives from local nonprofits (ex: Sierra Club, Terra BIRDS, Master Gardeners), neighborhood associations (ex: Southside, La Plaza Vieja), commercial interests (ex: Warner’s, Flagstaff Lodging, Restaurant, and Tourism Association), and also members of the general public. Engagement opportunities included general outreach at the 2018 and 2019 Flagstaff Festival of Science, routine engagement with our Water Conservation Strategic Plan Advisory Committee, the selection and consultation of a broader stakeholder group, and an online survey. These interactions provided us with invaluable assistance in the process of narrowing down the original list of potential conservation actions, along with insight on the customization of these actions for best application in the Flagstaff community. In addition, the stakeholder groups provided feedback on the Optimized Conservation Program and on water conservation in Flagstaff from a broader lens. After the first several rounds of stakeholder collaboration, staff from COF and MWM evaluated current conservation activities using the model. This initial assessment indicated that there was room to improve the return on investment in the current conservation program initiatives. As an example, two initiatives that were selected for improvement were the current rainwater container and toilet rebate programs. The toilet rebate program can be optimized by only incentivizing more efficient toilets with efficiencies that exceed the local code of 1.28 gallons per flush and by lowering the total rebate amount provided and the rainwater container measure can be absorbed into general outreach activities while reducing staff time investment by forging community partnerships. |
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Attachments: | Res. 2020-64 | ||
WCSP Draft | |||
Slides |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-65: A resolution authorizing the execution of a Development Agreement Amendment between Miramonte Presidio, LLC and the City of Flagstaff related to the development of approximately 2.77 acres of real property located 2940 South Woody Mountain Road (Presidio in the Pines Development Agreement Amendment). | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-65 by title only
2) City Clerk reads Resolution No. 2020-65 by title only (if approved above) 3) Adopt Resolution No. 2020-65 |
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Executive Summary: | |||||
State law allows the City to enter into development agreements by resolution of the City Council. The Presidio in the Pines Development Agreement Amendment will be between Miramonte Presidio, LLC and the City of Flagstaff. The proposed amendment modifies Section 6.6 of the Development Agreement to: 1) permit Tract M of the Presidio in the Pines subdivision to be developed as a multiple-family development according to an approved Site Plan, 2) require the formation of a homeowners’ association and condo declarations stipulating a minimum lease length of thirty (30) days, and 3) provide "Attainable Housing." | |||||
Financial Impact: | |||||
No financial impacts are associated with this Development Agreement Amendment. | |||||
Policy Impact: | |||||
No policy impacts are associated with this Development Agreement Amendment. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
PBB Key Community Priorities/Objectives
|
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Has There Been Previous Council Decision on This: | |||||
In May 2004, City Council approved a rezoning request (Ordinance No. 2004-05) to enable the development of the larger 91-acre Presidio in the Pines master-planned community, of which Tract M is a small part. City Council also approved the associated Development Agreement, which was recorded on September 20, 2004. City Council approved three (3) subsequent amendments to the Development Agreement in 2007, 2008, and 2012. The purpose of the original Development Agreement and each amendment thereof is detailed in the Background/History section of this staff report. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Reasons for Development Agreement Amendment Request On September 25, 2020, City staff approved the Site Plan (PZ-19-00204-01) for Miramonte Presidio, LLC to build a 39-unit multiple-family development project on 2.77 acres in the HC (Highway Commercial) Zone at 2940 South Woody Mountain Road (APN 112-62-483). See the attached Site Plan for more information. Site Plan approval was conditioned upon 1) an amendment to the Presidio in the Pines Development Agreement to allow multiple-family development on the site, and 2) the applicant obtaining a Conditional Use Permit. The proposed development is on Tract M of the Presidio in the Pines subdivision. Multiple family development is a permitted use in the HC Zone when it is developed as a Planned Residential Development. A Planned Residential Development in the HC Zone also requires a Conditional Use Permit. However, City Council must first approve an amendment to the Development Agreement to allow a multiple-family use on Tract M because the original Development Agreement requires a church site at that location. It states: “In the event that the Church Site depicted on Exhibit 4 of the Master Plan is not developed as a church use, alternative development of the Church Site shall be limited to neighborhood indoor uses permitted in the Urban Commercial zoning district as defined in Section 10-03-002-0004(B) of the Land Development Code.” Neighborhood indoor uses in the Land Development Code included churches, neighborhood community or recreational centers, daycare centers, gymnasiums, branch libraries, indoor recreational centers, public or private schools, indoor swimming pools, tennis, racquetball, handball courts, and similar indoor institutional uses; they did not include multiple-family development. Proposed Development Agreement Amendment The current Development Agreement Amendment is focused on Section 6.6 of the original Development Agreement—the section that requires Tract M to be a church site or other neighborhood indoor use. The amendment consists of three main points:
Development Agreement History The Presidio in the Pines Development Agreement was recorded on September 20, 2004, between the City of Flagstaff and the original developers of Presidio in the Pines. It was associated with a successful rezoning request (Ordinance No. 2004-05) to develop a larger 91-acre property into a mixed-use, traditional neighborhood design development with 790 dwelling units. It was to be built according to a Development Master Plan. The Development Agreement has since been amended three times:
Multiple Family Development Project Overview The approved Site Plan (PZ-19-00204-01) for Tract M proposes 39 residential units distributed across three (3) approximately 5,000 square foot, 3-story buildings. The project will be developed as a Planned Residential Development, which requires the applicant to apply Transect Zone, Building Type, and Private Frontage Type standards. The project will use T4.N2 Transect Zone, Apartment Building Type, and Forecourt Private Frontage Type standards. The 39 units result in a density of 14.09 units per acre, which is within the permitted range of 10-22 units per acre for properties in the HC Zone within the Resource Protection Overlay. There are 13 units per building, which range from approximately 500 to 1,300 square feet:
The Site Plan also identifies land shown in the Regional Plan for future ADOT right of way to allow on/off ramps at I-40 and Woody Mountain Road. No housing or parking is proposed to be located in that area. The project is required to provide 73 off-street parking spaces; 74 spaces will be provided. It is also required and is providing, four (4) ADA accessible spaces and two (2) EV-ready spaces as part of the 74 total spaces. The project is providing 12 bike parking spaces, which at 16% of the required off-street parking spaces is greater than the 5% required by the Zoning Code. The bike racks are distributed evenly across the three buildings (four [4] racks per building). |
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Key Considerations: | |||||
The Development Agreement Amendment helps to ensure that the development of the property complies with City standards for development and engineering improvements, Regional Plan goals and policies, and City Council goals, especially the Livable Community goal to “Support the development of attainable and accessible housing.” Staff believes that the development of the property pursuant to this amendment will result in planning, safety, and other benefits to the City and its residents. | |||||
Community Involvement: | |||||
The applicant identifies this project as a multiple family development which provides homeownership opportunities and much needed “Attainable Housing” for low income residents. The project includes four (4) for-sale housing units serving buyers who earn up to 100% AMI. The developer has agreed to not develop on the portion of the parcel designated as future ADOT ROW. The proposed project facilitates efficient use of the current transportation corridors and contributes to the growth of a preexisting neighborhood. The required open space protects existing Ponderosa Pines on the site. | |||||
Expanded Options and Alternatives: | |||||
Inform. No public hearings or public outreach are required by the Zoning Code for the amendment to the Presidio in the Pines Development Agreement. However, the applicant will hold a neighborhood meeting and a public hearing before Planning and Zoning Commission as part of the Conditional Use Permit required for this development to proceed. | |||||
Attachments: | Res. 2020-65 | ||
Development Agreement Amendment | |||
Original Development Agreement & Presidio in the Pines Master Plan | |||
Site Plan (PZ-19-00204-01) | |||
Presentation |
9.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Change Order No. 14 with Shephard Wesnitzer, Inc. in the amount of $374,135.00 and add 180 calendar days for the Rio de Flag Flood Control Utility Relocation design services contract | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Approval of Change Order No. 14 will compensate Shephard Wesnitzer, Inc. to bring their Rio de Flag Flood Control design services contract current with the US Army Corps of Engineers (USACE) design duration, and to comply with Construction Plans prepared by the USACE and their design consultant. The added tasks are supplemental to the design as outlined and requested by the USACE; supplemental survey services, additional side drain analysis, final design and coordination to produce 100% Construction Plans. There is a 180-day time extension requested with this change order to meet the USACE anticipated project award date. | |||||
Financial Impact: | |||||
The FY 2004-05 original contract approved by City Council for design services to Shephard Wesnitzer, Inc. was $1,582,521.00. Subsequent values of prior changes authorized through the City Manager’s Change Order Authority and City Council approval has been $1,583,896.34. The funding to pay the amount of change order No. 14, $374,135.00, will come from the Stormwater Fund, tracked in the Rio de Flag project account #206-08-385-3236-0-4421. Original Contract Value $1,582,521.00 Value of Prior Changes $1,583,896.34 Value of this Change $ 374,135.00 New Contract Value $3,540,552.34 |
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Policy Impact: | |||||
No impact.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Sustainable, Innovative Infrastructure Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs Environmental Stewardship Actively manage and protect all environmental and natural resources Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources Regional Plan – Policy WR 5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
Previous Council actions pertaining to authorized value changes and action items necessary for the continuation of the project since FY 2004-05. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
On January 18, 2005, the City Council awarded the Agreement for Consulting Services to Shephard Wesnitzer Inc. of Flagstaff, Arizona to perform design services for this project. | |||||
Key Considerations: | |||||
The Rio de Flag Flood Control Project is included in the City’s Stormwater Management Capital Improvement Program and is the number one priority. The project has also been the subject of numerous Council Meetings, City to Citizen communications and newspaper articles. The USACE requested funding for their FY2019-20 work plan to construct the entire project. The USACE has received $52M which will complete their share of the project (65%) as outlined in the Project Cooperation Agreement. In 2018, the City Council authorized a fee increase to the Stormwater rate that would provide funding for its Capital Improvement Program (CIP). In 2019, City Council authorized collection of the rate increase. The rate increase will provide funding for the Stormwater CIP, of which the Rio de Flag Flood Control Project is the number one priority. The City has the capacity and commitment to complete our share of the project as outline in the Project Cooperation Agreement. Change order No. 14 includes added tasks; Supplemental tasks for the design as outlined and requested by the USACE:
Final Design and Coordination to provide 100% construction plans which include Phasing of all construction documents:
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Community Benefits and Considerations: | |||||
Funding for Change Order No. 14, $374,135.00, will come from the Stormwater Fund and will be tracked in the Rio de Flag Flood Control project 206-08-385-3236-0-4421. The Stormwater Fee rate increase started collection in July 2019 to fund the Stormwater CIP. The Rio de Flag Flood Control is part of the Stormwater CIP. The USACE was awarded $52M in their FY 2019-20 work plan, providing commitment for their full share of the project at 65%. |
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Community Involvement: | |||||
Change Order No. 14 includes work that will provide a final design for the low flow composite channel that the community has been requesting as an element of the Rio de Flag Flood Control Project. The City will be working with the Public Relations consultant (Beta Pr) to continue a public information plan. | |||||
Attachments: | Vicinity Map | ||
Change Order 14 |
9.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the Real Estate Purchase and Sale Agreement between the City of Flagstaff and Allen T. Ginsberg for the purchase of 424 East Butler Avenue (104-01-023) for the purpose of public right-of-way for the Lone Tree Overpass project. The property consists of a Single Family Dwelling and approximately .82 acres on the Northwest corner of South Colorado Street and East Butler Avenue. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Real Estate Purchase and Sales Agreement between the City of Flagstaff and Allen T. Ginsberg; and, authorize the City Manager to execute all necessary documents to fulfill the intent of this Purchase and Sales Agreement.
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Executive Summary: | |||||
City Council approved Ordinance 2020-20 on August 18, 2020, to purchase the property located at 424 East Butler Avenue for the Lone Tree Overpass project. An agreement is attached to purchase the property for $375,000. |
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Financial Impact: | |||||
The total purchase price of three hundred seventy-five thousand dollars, ($375,000.00), including a deposit of $1,000 in earnest money. The price was determined by an independent appraisal. The property will be purchased with funds from Proposition 420, a sales tax rate approved by Flagstaff voters to construct the Lone Tree Overpass. | |||||
Policy Impact: | |||||
Purchase of the property supports existing policy to construct the Lone Tree Overpass project.
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Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities and Objectives
Sustainable, Innovative Infrastructure
Provide effective management of and infrastructure for all modes of transportation Safe & Healthy Community Ensure the built environment is safe through the use of consistent standards, rules & regulations, & land use practices Regional Plan Goal T.1. Improve mobility and access throughout the region.
Policy T.1.1. Integrate a balanced, multimodal, regional transportation system. Goal T.2. Improve transportation safety and efficiency for all modes. Policy T.2.1. Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. |
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Has There Been Previous Council Decision on This: | |||||
Yes. Council approved Ordinance 2020-20 authorizing the acquisition of approximately .082 acres of real property located at 424 East Butler Avenue, Coconino County Assessor Parcel Number 104-01-023. The first read was at the July 7, 2020, Council Meeting, and the second read of the ordinance occurred on August 18, 2020. | |||||
Options and Alternatives: | |||||
1. Approve the Real Estate Purchase and Sale Agreement. 2. Amend the Real Estate Purchase and Sale Agreement. 3. Reject the Real Estate Purchase and Sale Agreement. |
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Background and History: | |||||
The property owner recently approached the City and asked whether the City would be interested in purchasing the subject property. The property was identified in the 2010 Lone Tree Overpass study as necessary for acquisition. | |||||
Key Considerations: | |||||
The parcel is necessary to construct the Lone Tree Overpass which was approved by voters in 2018 through Proposition 420. The overpass will provide improved connectivity, accomodate motor vehicles, transit, bicycles and pedestrians, which can help with congestion relief. |
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Community Benefits and Considerations: | |||||
The estimated cost to purchase the real property and provide a Public right-of-way is three hundred seventy-five dollars, ($375,000.00). |
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Community Involvement: | |||||
The Lone Tree Overpass Project will provide a new entry in to downtown Flagstaff, provide enhanced regional mobility, and improve community and local circulation. The project will enhance the multi-modal initiatives of the community, including inclusion of bicycle and pedestrian facilities and transit opportunities. | |||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Ordinance 2020-20 | ||
Legal Description | |||
Purchase Contract |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion and Possible Action: City's Re-Entry Plan | |||||
STAFF RECOMMENDED ACTION: | |||||
City staff will walk through implications of data and share Re-Entry Plan options for Council's consideration. | |||||
EXECUTIVE SUMMARY: | |||||
City staff will walk through the data from Coconino County Health and Human Services, Arizona Department of Health Services and Northern Arizona Healthcare and share how this data is applied to segments of the City's Re-Entry Plan. Given the rising numbers, staff will provide Council with some options to consider for the City's Re-Entry Plan. |
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INFORMATION: | |||||
In addition to reviewing how data is used in the City's Re-Entry Plan, this update will include information about encouraging safety and what is happening with the Indigenous Nations. | |||||
Attachments: | Presentation | ||
Re-Entry Plan |