AGENDA
ATTENTION IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings. All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
||||||||
2. | ROLL CALL
|
||||||||
3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
||||||||
4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
||||||||
5. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
||||||||
A. | Consideration of Appointment: Magistrate for the Flagstaff Municipal Court. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the appointment of Honorable James Speed as Magistrate.
|
|||||||||
B. | Consideration and Approval of Contract: Purchase of one (1) 2020 Caterpillar 730 EJ Articulated Haul Truck (Haul Truck). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
C. | Consideration and Approval of Contract: Independent Contract Agreement (ICA) with Salt River Project (SRP) to continue the Upper Lake Mary Watershed (ULM) Monitoring Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
|
|||||||||
D. | Ratification: Staff's action to send a letter in response to a request from ADEQ for public comment on a permit for helium drilling within the Holbrook Basin, Aquifer Protection Permit No. P-513196. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Ratify staff's action in sending a letter in response to a request from ADEQ for public comment on a permit for helium drilling within the Holbrook Basin, Aquifer Protection Permit No. P-513196.
|
|||||||||
6. | ROUTINE ITEMS | ||||||||
A. | Consideration and Adoption of Ordinance No. 2020-22: An ordinance granting to UNS Gas, Inc. an Arizona Public Service Corporation, its legal representatives, successors, lessees and assigns, certain powers, licenses, rights-of-way, privileges and franchise to construct, operate and maintain in the City of Flagstaff, State of Arizona, as now or hereafter constituted, works, systems and plans for the handling, production, manufacturing, transporting, storing, sale and distribution of gas into, out of, and through said municipality, and for the distribution and sale of such gas to said municipality, its inhabitants and others, including customers inside, beyond, and outside of the limits of said municipality; and to use the streets, avenues, easements, rights-of-way, alleys, highways, sidewalks, bridges and other structures and places and public grounds in said municipality for a period of twenty-five (25) years; and prescribing in connection therewith certain rights, duties, terms and conditions herein mentioned; and providing for the payment to said municipality of a percentage of certain revenues of grantee from its operations therein; and declaring an emergency | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2020-22 by title only for the final time
2) City Clerk reads Ordinance No. 2020-22 by title only (if approved above) 3) Adopt Ordinance No. 2020-22 |
|||||||||
7. | PUBLIC HEARING ITEMS | ||||||||
A. |
Consideration and Adoption of Resolution No. 2020-51: A resolution of the Flagstaff City Council, adopting a Minor Plan Amendment to Chapter IX: Growth and Land Use of the Flagstaff Regional Plan 2030, in association with the Southside Community Specific Plan, and establishing an effective date and Consideration and Adoption of Resolution No. 2020-52: A resolution of the Flagstaff City Council, adopting a Minor Plan Amendment to adopt the Southside Community Specific Plan, and establishing an effective date |
||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Hold the Public Hearing
2) Regional Plan Amendment
3) Southside Community Specific Plan
|
|||||||||
8. | REGULAR AGENDA | ||||||||
A. | Consideration and Adoption of Ordinance No. 2020-21: Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO). | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning & Zoning Commission recommends the City Council, in accordance with the findings presented by staff, approve the requested Direct to Ordinance Zoning Map Amendment for Flagstaff at 4th, LLC (PZ-18-00205-03) and take the following action:
1) Read Ordinance No. 2020-21 by title only for the final time. 2) City Clerk reads Ordinance No. 2020-21 by title only (if approved above). 3) Adopt Ordinance No. 2020-21. |
|||||||||
B. | Consideration and Adoption of Resolution No. 2020-50: A resolution authorizing the execution of a Development Agreement between Flagstaff at Fourth, LLC and the City of Flagstaff related to the development of approximately 13.65 acres of real property (APN 106-08-005J) located at 1002 N Fourth Street. (Flagstaff at Fourth Development Agreement) | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2020-50 by title only
2) City Clerk reads Resolution No. 2020-50 by title only (if approved above) 3) Adopt Resolution No. 2020-50 |
|||||||||
C. | Consideration and Adoption of Ordinance No. 2020-23: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, and the Flagstaff Employee Handbook of Regulations, Chapter 1-10-070, Employee Advisory Committee. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the September 01, 2020 Council Meeting:
1) Read Ordinance No. 2020-23 by title only for the first time 2) City Clerk reads Ordinance No. 2020-23 by title only (if approved above) At the September 15, 2020 Council Meeting: 3) Read Ordinance No. 2020-23 by title only for the final time 4) City Clerk reads Ordinance No. 2020-23 by title only (if approved above) 5) Adopt Ordinance No. 2020-23 |
|||||||||
D. | Consideration and Adoption of Resolution No. 2020-13 and Ordinance No. 2020-10: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; and an ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for new infrastructure, by adopting by reference that certain document entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
At the September 1, 2020 Council Meeting:
1) Read Resolution No. 2020-13 by title only 2) City Clerk reads Resolution No. 2020-13 by title only (if approved above) 3) Read Ordinance No. 2020-10 by title only for the first time 4) City Clerk reads Ordinance No. 2020-10 by title only (if approved above) At the September 15, 2020 Council Meeting: 5) Adopt Resolution No. 2020-13 6) Read Ordinance No. 2020-10 by title only for the final time 7) City Clerk reads Ordinance No. 2020-10 by title only (if approved above) 8) Adopt Ordinance No. 2020-10 |
|||||||||
E. | Consideration and Approval of Preliminary Plat: Request from JP325, LLC. for Juniper Point, Phase 1, a 38-unit single-family residential subdivision. The site is 105.8 acres in size, of which 17.23 acres are being developed for this subdivision. The subdivision is located at 2000 John Wesley Powell Boulevard in the RR, Rural Residential zoning district. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission recommends (5-1 vote) the City Council approve the preliminary plat with the conditions shown in the Executive Summary, below.
|
|||||||||
9. | DISCUSSION ITEMS | ||||||||
A. | Citizen Petition - Placement of three “15 MPH 7am – 5pm School Days” signs with corresponding “End School Zone” signs on Pine Cliff Drive and Gemini Road | ||||||||
10. | COUNCIL LIAISON REPORTS | ||||||||
11. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
||||||||
A. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council consider changes to the US-89 and Smokerise Drive Intersection to "help patrons crossing street and vehicles leaving KOA more efficient and safer." | ||||||||
B. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council consider building "a second tunnel/bridge on west side of town that would help with Milton congestion and connect Thompson St. to Lower Coconino St." | ||||||||
C. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about developing specific recommendations for Halloween night to ensure and encourage that trick or treaters and neighborhoods are engaging in concert in an agreed upon way that keeps everyone out and having fun but socially distant and safe or providing alternatives that keeps Halloween fun. | ||||||||
D. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion to consider changing the Zoning Code to allow for the commercial mixed-use areas in student housing developments to be converted to permanent Affordable Housing. | ||||||||
12. | CITY MANAGER REPORT | ||||||||
A. | City Manager Report | ||||||||
13. | COVID-19 UPDATES | ||||||||
A. | Re-Entry Updates | ||||||||
14. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
15. | ADJOURNMENT | ||||||||
|
5.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration of Appointment: Magistrate for the Flagstaff Municipal Court. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the appointment of Honorable James Speed as Magistrate.
|
|||||
Executive Summary: | |||||
Appointment of all magistrates is required to be completed by the Flagstaff City Council for a two-year term under both the City Charter and FCC Section 1-15-001-0002(A). Appointment of Magistrates for the Municipal Court allows for ongoing operations of the court without interruption. Magistrates hear criminal, civil, traffic and local code violations that are filed in the Flagstaff Municipal Court. They conduct trials, both jury and non-jury, and sentence individuals within the parameters set by law. Magistrates are required for the ongoing operational needs of the Municipal Court. Magistrates are critical to the criminal and civil processes of the judicial branch. Judge Speed has been serving as Magistrate at the Municipal Court and is requesting to continue in his current role. |
|||||
Financial Impact: | |||||
Funding for this judicial position has been included in the approved budget of the Flagstaff Municipal Court. No additional budgetary impact is anticipated. | |||||
Policy Impact: | |||||
Magistrates are critical to the criminal and civil processes of the judicial branch. This appointment helps maintain an independent judiciary that is necessary for the ongoing operations of our local government. A strong, independent and fair judicial branch provides balance to criminal and civil matters that require resolution within our municipality. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Personnel - Attract and retain quality staff. | |||||
Has There Been Previous Council Decision on This: | |||||
Magistrate Speed has been appointed by previous City Councils and has been serving in the Flagstaff Municipal Court for four years. | |||||
Options and Alternatives: | |||||
Approve the appointment. Don't approve the appointment and request alternative candidates for Council consideration. |
|||||
Attachments: |
5.B.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Purchase of one (1) 2020 Caterpillar 730 EJ Articulated Haul Truck (Haul Truck). | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
Cinder Lake Landfill (landfill) is required to cover trash cells on a daily basis. The landfill uses an annual average of 62,000 tons of cover material (soil and alternative cover). Historically, the facility soil pits had readily-available sources of sand that were excavated and transported with a 2004 Caterpillar 627G Wheeled Tractor Scraper (Scraper). However, the remaining portions of sand are nearly exhausted, thereby exposing the layers of bedrock (weathered basalt). The landfill mining operation proposes to excavate with an existing dozer (CAT D8) and wheeled loader (CAT 966). Subsequently, it will be essential to integrate an appropriately sized truck to transport material. Caterpillar is the only manufacturer that offers a Haul Truck with an ejector bed. Compared to a typical dump bed, the ejector has a decreased risk of roll-over on precarious slopes. The ejector bed is also unique because it allows an operator to regulate the spread of cover with increased control than a dump bed. The Haul Truck has a rated payload of 30 tons (22 cubic yards). The Haul Truck abides to the codes set forth by the Environmental Protection Agency and provides increased fuel efficiency and productivity compared to the existing haul machinery. The proposed purchase of the Truck will be made through the City of Tucson Local Government Purchasing Cooperative Contract (Contract Number 161534-01) with Caterpillar, Inc. Empire Machinery is an authorized dealer of Caterpillar, Inc. products and services in northern Arizona. The City of Flagstaff seeks to utilize the terms of the Cooperative Purchase Contract for purposes of this purchase. |
|||||
Financial Impact: | |||||
The proposed purchase was approved by the Fleet Committee (see Fleet Committee form) and the Budget Committee (see Recession Plan form). The Landfill has $600,000 budgeted in fleet capital account (211-06-165-0631-0-4402) for the current fiscal year. | |||||
Policy Impact: | |||||
None
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Connection to Current Council Goals:
|
|||||
Has There Been Previous Council Decision on This: | |||||
There have been no previous decisions on this item. | |||||
Options and Alternatives: | |||||
Option 1. Approve cooperative purchase contract (161534-01) with Empire Machinery/Caterpillar Inc. for the purchase of one (1) Caterpillar 730 EJ Articulated Haul Truck for $573,585.00. Option 2. Approve cooperative purchase contract (161534-01) with Empire Machinery/Caterpillar Inc. for the purchase of one (1) Caterpillar 730 EJ Articulated Haul Truck for $573,585.00 (while Empire Machinery/Caterpillar Inc. has offered a trade-in credit of $75,000 for the 2004 627G Scraper, staff has determined that the 2004 627G has far greater value at the landfill than the credit amount). Option 3. Conduct a procurement process to purchase the necessary equipment. |
|||||
Background and History: | |||||
For Fiscal Year 2020-2021, staff proposed rebuilding of the Scraper in its 5-year plan. However, with the increased exposure of bedrock, staff re-evaluated the continued use of the Scraper as piece of frontline equipment. The Haul Truck is better suited to meet the facility's need to haul heavy volumes of cover material. The Scraper would continue to be used as a backup to the Haul Truck and when a third-party contractor is hired to excavate and process future cells. The contractor will create stockpiles of sand when excavating and the Scraper is the ideal piece of equipment to transport this sand. The Fleet Management Committee agreed and approved purchasing the Haul Truck in lieu of rebuilding the Scraper (see approval). Procurement was done through a cooperative contract with Empire Machinery through the City of Tucson Procurement department, Contract #161534-01. Procurement staff drafted and incorporated the City of Flagstaff Cooperative contract for this cooperative purchase. |
|||||
Key Considerations: | |||||
Federal and state rules require landfills to cover trash with earthen material on a daily basis. The Scraper is considered ideal for mining sandy soil. However, it is no longer a practical tool for extracting the outcroppings of rock that are now exposed in the mining pits at Cinder Lake Landfill. The wear and tear on the Scraper is leading to unscheduled down time. The Haul Truck has one engine (the Scraper has two engines), which meets or exceeds EPA standards for emissions. | |||||
Community Benefits and Considerations: | |||||
Increased costs of equipment acquisition have made intergovernmental cooperative purchase contracts a viable alternative to the bid process when the desired equipment can be obtained. Volume pricing, expedited build times and delivery provide value to the purchaser. The City is utilizing a cooperative purchase contract pursuant to Article 20 of the City of Flagstaff Procurement Manual. Caterpillar provides a 7 year, 7,000 hour (whichever comes first) warranty on the powertrain, hydraulics, and technology. |
|||||
Community Involvement: | |||||
Community benefits are realized through the aesthetic qualities that residents expect when they dispose of trash at the landfill. The community depends on the landfill to maintain high standards of environmental compliance. Using more efficient means operating can provide the lowest possible dump fees. In addition, having modern, clean and efficient landfill equipment with the most advanced emission control and fuel saving technology in our fleet portrays a positive image to the community we serve. | |||||
Expanded Options and Alternatives: | |||||
N/A | |||||
Attachments: | Haul Truck Powerpoint | ||
COF cooperative contract | |||
Attachment B IPA Contract-w-Tucson | |||
Attachment B Amended CAT-Tucson IPA | |||
Attachment A Haul Truck-Quote | |||
CAT 627G Rebuild Quote | |||
Recession Plan Approval | |||
Haul Truck-Quote-Trade-in | |||
Fleet Committee Approval |
5.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||||||||||||||||
Consideration and Approval of Contract: Independent Contract Agreement (ICA) with Salt River Project (SRP) to continue the Upper Lake Mary Watershed (ULM) Monitoring Project. | |||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||
|
|||||||||||||||||||
Executive Summary: | |||||||||||||||||||
This Agreement with SRP allows Water Services to continue monitoring how surface water runoff responds to watershed conditions in the Upper Lake Mary Watershed. Water Services began the monitoring work in 2015 in response to proposed forest thinning proposals by the Flagstaff Watershed Protection Project (FWPP) and Four Forest Restoration Initiative (4FRI). Water services and SRP has an interest in collecting runoff data to monitor the watershed conditions in Upper Lake Mary. Staff believes documenting this runoff data will help inform and formulate forest management decisions in the future. |
|||||||||||||||||||
Financial Impact: | |||||||||||||||||||
Water Services has an on-going budget of $105,000 per year for this project in Water Resources account number 202-08-304-1061-0-4290. | |||||||||||||||||||
Policy Impact: | |||||||||||||||||||
This project supports Water Services' ability to perform Water Policy B1: Maximizing the use of renewable water supplies is an important water management tool to minimize the long-term impacts of over-drafting a community’s groundwater resources.
|
|||||||||||||||||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||||||||||||||||
This item relates to the Council's Key Community Priority of having Sustainable, Innovative Infrastructure. Additionally, this effort supports the following goals and policies found in the Flagstaff Regional Plan 2030:
|
|||||||||||||||||||
Has There Been Previous Council Decision on This: | |||||||||||||||||||
Council supported purchasing the six SRP Flowtography Stations on April 1, 2014, for $14,850 by authorizing the release of partner funds (City of Flagstaff, National Park Service, Coconino National Forest) with the National Park Foundation. Council approved the original ICA with SRP on April 5, 2016, authorizing Water Services to spend $67,860 in FY16 on the operation, maintenance, and data management costs for the six Flowtography sites, and purchase of two new Flowtography Stations. With cost savings from the FY16 budget, seven transducers were purchased for installation in FY17. On December 20, 2016, Water Services requested the Council's authorization of Amendment One with SRP. This authorized the City to spend the Council's approved budget for FY17 of $142,000 for the ULM Watershed Monitoring Project, including a one-time ask of $32,000 for capital costs and $130,000 annually for operation, maintenance, and data management. The FWPP bond program (407-09-425-3277-1-4290) committed to $5,000 annually from FY16 through FY20. |
|||||||||||||||||||
Options and Alternatives: | |||||||||||||||||||
1) Approve the three-year contract with SRP. This action allows for three additional years of data collection and brings staff closer to understanding the rainfall-runoff relationship in different areas of the watershed. 2) Do not approve the contract with SRP. The project has not collected enough data to calibrate rainfall-runoff models in the watershed. Data collected to date would be less meaningful. |
|||||||||||||||||||
Background and History: | |||||||||||||||||||
In 2013, Northern Arizona University & the Rocky Mountain Research Station (RMRS) presented a Paired Watershed Study to the Lake Mary-Walnut Canyon Technical Advisory Committee (TAC). The TAC agreed the project was important to begin prior to FWPP and 4FRI thinning projects as useful baseline information. TAC agreed to purchase the flowtography equipment and funded a U.S. Geological Survey streamflow gauge and sediment sampler in Newman Canyon. The three parties (City of Flagstaff, Forest Service, Park Service) approved the recommended action and the equipment was purchased and installed. After one year, the plan for the Paired Watershed Study partners to take over the operation, maintenance, and data management for the flowtography equipment from SRP could not be fulfilled, which left the project at risk. One of the partners, RMRS, provided a letter on October 21, 2015, stating that while they were not successful in taking over the monitoring duties, they are in full support of Water Services proceeding with support. At this time, seven sub-watersheds of the ULM watershed have sites instrumented with SRP Flowtography(TM) Stations and a pressure transducer and three of those subwatersheds are equipped with a precipitation and snow gauge. Each flowtography station captures a photo every 15 minutes focused on a graduated vertical stake of rebar placed in the center of the drainage. When runoff events occur, the photo captures the height of water against the graduated rebar. Each height corresponds to a table of estimated flow rates which provides an estimate of total volume per event. Streamflow and volume data are compared with precipitation data to establish a rainfall-runoff relationship. Staff anticipates this work will support a larger research effort that has been proposed by NAU Geology and RMRS, which is to study the hydrological response different forest thinning treatments and maintenance practices have on runoff and recharge. It will take years however before there is enough data and analyses to make recommendations regarding which maintenance practices promote surface water runoff to ULM and recharge to the C aquifer. It is essential that Water Services collect the necessary baseline monitoring information in order to contribute to future watershed management decisions. An additional benefit of the City partnering with SRP is the continuity of equipment and data management across all the watersheds monitored by SRP state-wide with the potential for broader project and study redundancy. |
|||||||||||||||||||
Key Considerations: | |||||||||||||||||||
This project provides redundancy in watershed monitoring and in understanding rainfall-runoff relationships within ponderosa pine forests. The same monitoring equipment is installed in 12 other watersheds near Williams, AZ. The watersheds have similar size, elevation, and forest type which is a major benefit in partnering with SRP, maintaining continuity of data management across this entire area. Should one watershed burn we would still benefit from data collected in the other. | |||||||||||||||||||
Community Benefits and Considerations: | |||||||||||||||||||
The original cost proposed to the City earlier this year was near $130,000 annually. Given the recession that faces our agency staff worked to reduce the annual cost proposal to collect only the minimum amount of information that still allows staff the ability to meet the goals of the program. Schedule B of the attached scope of work includes a break down of annual charges for the three-year period. The annual cost totals below are only an estimate. Should an overage be proposed in FY23, the overage can either be denied or be covered by $10,000 ongoing dollars in 202-08-304-1061-0-4204 Appraisal Fees and Permits. As per the ICA, spending contingency dollars require staff approval. The Purchase Order will be for a not-to-exceed $105,000.
|
|||||||||||||||||||
Community Involvement: | |||||||||||||||||||
In the early 1900s the Lower Lake Mary dam was constructed in Walnut Creek. When the lake did not impound the volume of water expected, due to leakage through sinkholes in the Kaibab Limestone, the Upper Lake Mary dam was constructed and began filling in 1941. Both dams altered natural flows through Walnut Canyon and through the National Monument. In recognizing this issue, the City of Flagstaff signed a water rights Stipulation with the Forest Service and National Park Service, sorting out water rights but also establishing a workgroup to manage studies or projects that may result in more frequent steamflow events through the National Monument. The City contributed $100,000 to a fund restricted with the National Park Foundation, and recommendations for use of the fund are made by the Lake Mary-Walnut Canyon Technical Advisory Committee and brought to the three respective agencies for approval. To date, the TAC has spent about half of the fund, including the total with interest. Council authorized disbursement of an additional $19,000 from the account on June 16, 2020, towards funding the USGS streamflow gauge at Newman Canyon. All information collected under the Upper Lake Mary Watershed Monitoring Project from November 2015 forward is available to the public. |
|||||||||||||||||||
Expanded Options and Alternatives: | |||||||||||||||||||
Inform Consult Collaborate Empower |
|||||||||||||||||||
Attachments: | ICA |
5.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Ratification: Staff's action to send a letter in response to a request from ADEQ for public comment on a permit for helium drilling within the Holbrook Basin, Aquifer Protection Permit No. P-513196. | |||||
STAFF RECOMMENDED ACTION: | |||||
Ratify staff's action in sending a letter in response to a request from ADEQ for public comment on a permit for helium drilling within the Holbrook Basin, Aquifer Protection Permit No. P-513196.
|
|||||
Executive Summary: | |||||
Staff was made aware of a new drilling permit being processed with ADEQ at a site located about 80 miles east of Red Gap Ranch that proposes to use a drilling technique that is not fracking. A letter was drafted in coordination with Water Services and the City's Water legal counsel that identifies the City's concerns related to the permit. The letter was sent on August 27, 2020. Although Council direction was received at the Work Session on August 25, 2020, we are brining the final version of the letter to Council for ratification. | |||||
Financial Impact: | |||||
N/A | |||||
Policy Impact: | |||||
N/A | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Sustainable, Innovative Infrastructure Utilize existing long-range plan(s) that identify the community's future infrastructure needs and all associated costs Environmental Stewardship Actively manage and protect all environmental and natural resources |
|||||
Previous Council Decision on This: | |||||
Informal Council direction was received at the Work Session on August 25, 2020. | |||||
Attachments: | ADEQ Letter |
6.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-22: An ordinance granting to UNS Gas, Inc. an Arizona Public Service Corporation, its legal representatives, successors, lessees and assigns, certain powers, licenses, rights-of-way, privileges and franchise to construct, operate and maintain in the City of Flagstaff, State of Arizona, as now or hereafter constituted, works, systems and plans for the handling, production, manufacturing, transporting, storing, sale and distribution of gas into, out of, and through said municipality, and for the distribution and sale of such gas to said municipality, its inhabitants and others, including customers inside, beyond, and outside of the limits of said municipality; and to use the streets, avenues, easements, rights-of-way, alleys, highways, sidewalks, bridges and other structures and places and public grounds in said municipality for a period of twenty-five (25) years; and prescribing in connection therewith certain rights, duties, terms and conditions herein mentioned; and providing for the payment to said municipality of a percentage of certain revenues of grantee from its operations therein; and declaring an emergency | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2020-22 by title only for the final time
2) City Clerk reads Ordinance No. 2020-22 by title only (if approved above) 3) Adopt Ordinance No. 2020-22 |
|||||
Executive Summary: | |||||
UNS Gas is a natural gas company and an Arizona public service corporation. UNS is regulated by the Arizona Corporation Commission, per the Arizona Constitution, Art. 15, Section 3. UNS has a franchise to use City right-of-way (ROW) and public utility easements (PUEs) for its natural gas transmission and distribution pipelines and facilities. The existing franchise is expiring in October 2020. The Arizona Constitution provides that only voters may approve a franchise. At the August 4, 2020 Special Election, UniSource presented a new franchise agreement for voter approval (Proposition 434). Voters approved Proposition 434 and the City Council must enact the agreement by ordinance. The approved franchise includes the following:
|
|||||
Financial Impact: | |||||
UNS Gas pays a franchise fee of 2% of its gross receipts for gas sold in Flagstaff. UNS Gas also collects and remits local transaction privilege (sales) tax under the utilities category. As such, UNS Gas is a revenue resource for the City. | |||||
Policy Impact: | |||||
None. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Inclusive & Engaged Community
Foster community pride and civic engagement Sustainable, Innovative Infrastructure Deliver outstanding services to residents through a healthy, well maintained infrastructure system |
|||||
Has There Been Previous Council Decision on This: | |||||
There was a Work Session on March 10 that provided Council and public with information about the proposed franchise. Council called the Election by Resolution on April 10, 2020, upon making a finding that the proposed franchise agreement would benefit the community. |
|||||
Attachments: | Ord. 2020-22 |
7.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-51: A resolution of the Flagstaff City Council, adopting a Minor Plan Amendment to Chapter IX: Growth and Land Use of the Flagstaff Regional Plan 2030, in association with the Southside Community Specific Plan, and establishing an effective date and Consideration and Adoption of Resolution No. 2020-52: A resolution of the Flagstaff City Council, adopting a Minor Plan Amendment to adopt the Southside Community Specific Plan, and establishing an effective date |
|||||
STAFF RECOMMENDED ACTION: | |||||
1) Hold the Public Hearing
2) Regional Plan Amendment
3) Southside Community Specific Plan
|
|||||
Executive Summary: | |||||
The Southside Community Specific Plan (Southside Plan) is a specific plan that is proposed adopted policy for the City of Flagstaff. The Flagstaff Regional Plan 2030 (Regional Plan) states, “The purpose of a specific plan is to provide a greater level of detail for a geographic area or element of the Regional Plan, and to provide for the systematic implementation of the Regional Plan” (Page III-8 based on Flagstaff City Code Section 11-10.30.010). City staff and the Southside Community Association have been co-leading the effort to develop a Southside Community Plan since June 2017. Over the last three years, the community has come together through surveys, informal gatherings, and public meetings to draft a plan for the consideration of the Planning and Zoning Commission and the City Council. On Wednesday, July 22, 2020, the Planning and Zoning Commission recommended that the City Council adopt:
|
|||||
Financial Impact: | |||||
There are numerous strategies in the plan that will require funding in order to proceed. It is not expected that all the strategies will be funded but that the City and community will work together to identify funding sources and to implement the priority policies. Appendix A of the Southside Plan, Volume 1 shows the priority strategies and offers cost estimates where possible. | |||||
Policy Impact: | |||||
The Southside Plan would adopt new area-specific City policies. Some notable policies of the plan include:
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Priority Based Budget Key Community Priorities Livable Community Inclusive & Engaged Community Robust Resilient Economy Sustainable, Innovative Infrastructure Regional Plan Policy CC.3.1. Encourage neighborhood design to be respectful of traditional development patterns and enhance the overall community image. Policy LU.6.2. Consider commercial core areas, corridors, activity centers, employment centers, research and development parks, special planning areas, and industrial uses as appropriate place types and area types for employment opportunities. Policy LU.10.3. Value the Historic Neighborhoods established around downtown by maintaining and improving their highly walkable character, transit accessibility, diverse mix of land uses, and historic building form. Policy LU.10.4. Develop specific plans for neighborhoods and activity centers to foster desired scale and form. Policy NH.1.8. Prioritize the stabilization of a neighborhood’s identity and maintain cultural diversity as new development occurs. Policy NH.2.3. Continue the tradition of multi-story, multi-use buildings to maintain and increase a stable, mixed income residential population when planning new structures in the downtown and Southside neighborhoods Policy T.11.3. Include and involve all segments of the population, including those potentially underrepresented such as the elderly, low-income, and minorities (see Title VI of the Civil Rights Act of 1964 and Executive Order 12898 - Environmental Justice). |
|||||
Has There Been Previous Council Decision on This: | |||||
The Southside Neighborhood created a neighborhood plan from 2002 to 2005. However, the final draft was accepted from the consultant but never adopted by the City Council. Since 2005, there has been a considerable change in physical and social circumstances in the community, including the adoption of a new Zoning Code. The City Council provided staff direction in January 2017 to begin work on the Southside Community Plan within the year. Work began on the Southside Community Plan in June 2017 and the first public meeting was held in November 2017. In January 2020, during a work session that coincided with the 60-day public review, City Council requested that staff engage the nearby residents on the O'Leary Street FUTS concept illustration. That work was completed in January 2020 by door-to-door canvassing and follow up with the Southside Community Association's Stakeholder Group. |
|||||
Background and History: | |||||
Historically, the Southside neighborhood in Flagstaff, Arizona is the best representation of the ethnic diversity that evolved in Flagstaff in the early 20th century. It is the largest neighborhood associated with the historic Hispanic, Basque, Native American, and African American populations in Flagstaff. Until 1977, the Southside neighborhood was subjected to redlining and, therefore, was a place of formal and informal segregation, with Anglo communities to the north of the tracks, and ethnic minorities to the south. Now the Southside is experiencing unique pressures for change. The neighborhood used to be a mix of residential, commercial, and industrial uses with working class families. In the early 20th century, the Rio de Flag was re-routed in undersized channels through the neighborhood to protect industry. Now it is the lively, eclectic neighborhood between the growing Northern Arizona University and the heart of a vibrant downtown. Today, it is a neighborhood of choice because of its central location, and where many who once had no choice on where they lived want to stay. In the early 2010s, the neighborhood started to experience a new type of redevelopment fueled by increasing demand for housing and, in particular, the emerging market for off-campus student housing. After a controversial redevelopment case resulted in a large student housing project, the City Council prioritized working in the neighborhood and understanding how to address these new trends. The key challenge for the project was how can the pressures for change result in a neighborhood that embraces its heritage by retaining its unique character and culture, and enhances its future by creating a shared vision for existing, and new residents and businesses. |
|||||
Community Involvement: | |||||
Neighborhood residents, property owners and all of Flagstaff would benefit from the improved infrastructure, support for small businesses and entrepreneurism, and the historic and cultural preservation of the neighborhood. The goals of the Southside Plan reflect a comprehensive and broad review of the community issues and assets and community feedback on preferred methods of addressing them. The goals also considered the historic context of the neighborhood current trends and challenges. The main challenges to implementing the Specific Plan are:
|
|||||
Expanded Options and Alternatives: | |||||
The development of the plan has built new relationships between the City, the community association, local non-profits, and the neighborhood. Surveys improved everyone’s understanding of what matters to the community, and workshops and field trips were small but active. The coming together of the community has resulted in a thoughtful and reflective plan that is being forwarded to the Flagstaff City Council for adoption. The Plan will guide future policymaking, rezoning cases, capital projects, use of City property and community partnerships for the next 10 to 20 years. The public had three major roles during the creation of Southside Community Plan. The first was to define their neighborhood’s assets, issues and a vision for the future. The second was to create or edit the Plan’s goals, policies and strategies. The third role of the public was to inform the planning team on their preferences for how public participation should be carried out throughout the process. Having the public accomplish this collaborative role involved a lot of teamwork. The City partnered with the Southside Community Association (SCA) before the official kick off of the project, Matrix Design provided consultant services surrounding creating the neighborhood’s vision, and a local non-profit, Friends of the Rio de Flag, provided invaluable help with public participation around the neighborhood’s longstanding flooding issues. These partnerships helped facilitate a conversation with the community that over time defined the direction of the Plan. Meeting announcements and updates sent to 1,900+ property owners and tenants; door hangers placed on 800 residential doors, flyers posted in most commercial business, e-newsletter sent to 228 interested parties, updates provided via City-wide publication sent to every household, and a large sign posted at the Murdoch Community Center. 167 community members attended over 20 public meetings and events. 187 residents and 36 businesses participated in surveys. A full description of the public participation methods used can be found in the Public Participation Plan and Summary (attached). |
|||||
Attachments: | PowerPoint for Hearing | ||
Southside Community Plan application | |||
Minor Regional Plan Amendment and Specific Plan narrative | |||
Submittal Letter from Planning Director | |||
Site and Area Analysis | |||
Public Participation Plan and Summary | |||
Public comments received during the 60 day public review | |||
If Not Why Not Comment Evaluation | |||
Public comment received since July 7 | |||
Res. 2020-51 - RP Amendment | |||
Resolution 2020-51: Exhibits 2 and 3 | |||
Res. 2020-52 - Southside Plan | |||
Exhibit 1: Southside Community Specific Plan, Volume 1: Goals, Policies and Strategies | |||
Exhibit 1: Southside Community Specific Plan, Volume 2: Concept Plan | |||
Exhibit 2: Chapter XVI: Plan Amendments |
8.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-21: Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO). | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning & Zoning Commission recommends the City Council, in accordance with the findings presented by staff, approve the requested Direct to Ordinance Zoning Map Amendment for Flagstaff at 4th, LLC (PZ-18-00205-03) and take the following action:
1) Read Ordinance No. 2020-21 by title only for the final time. 2) City Clerk reads Ordinance No. 2020-21 by title only (if approved above). 3) Adopt Ordinance No. 2020-21. |
|||||
Executive Summary: | |||||
Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO). The Flagstaff Planning and Zoning Commission held one public hearing on July 8, 2020, to consider the Direct to Ordinance Zoning Map Amendment. At that hearing, the Planning and Zoning Commission voted 4-1 in favor of forwarding the application to the City Council with a recommendation of approval subject to conditions. |
|||||
Financial Impact: | |||||
The Direct to Ordinance Zoning Map Amendment has no financial impact. | |||||
Policy Impact: | |||||
The Direct to Ordinance Zoning Map Amendment has no policy impact.
|
|||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Council Goals:
|
|||||
Has There Been Previous Council Decision on This: | |||||
There has not been prior Council decision on the Direct to Ordinance Zoning Map Amendment application. | |||||
Options and Alternatives: | |||||
The City Council may approve the application as proposed, approve the application with modified conditions, or deny the application. Adoption of Ordinance 2020-21 will have the effect of approving the rezoning application, subject to conditions listed in the Ordinance. |
|||||
Background and History: | |||||
The applicant proposes the development of a horizontal mixed-use project consisting of commercial retail and multi-family residential uses on the parcel. The commercial building is proposed as a 6,000 SF single-story structure situated in the southwest corner of the property at the intersection of N Fourth Street and Butler Avenue. The residential component of the project consists of 224 multi-family residential units (288 bedrooms) within (4) four-story apartment buildings and a 4,756 SF club-house with pool and common area amenities. The (4) four-story residential buildings each contain (16) two-bedroom, (31) one-bedroom, and (9) studio units. |
|||||
Key Considerations: | |||||
The subject property is designated as Future Suburban area type and is located within a Regional Suburban Activity Center (S18) place type on the Regional Plan’s Future Growth Illustration, Map 22. Characteristics of a Regional Suburban Activity Center include larger, mixed-use projects located at the commercial core. Within this commercial core regional to community-wide scale commercial retail, restaurants, and residential land uses are expected as part of mixed-use development. Regional-scale activity centers should provide connected pedestrian and bicycle infrastructure across the site and to public transit stops. Regional Suburban Activity Centers also anticipate a density of 14+ units per acre (the proposal provides 16 units per acre) and public civic spaces that are place-making. The commercial portion of the project is required to be constructed either prior to, or simultaneous with, the residential component of the development and may not at any time be separated from the existing parcel. In an effort to provide more easily convertible and physically attractive tenant spaces for lease the commercial building suites will be completed to a finish, including among other things full concrete floors, complete suite demising walls, installed HVAC units, interior and exterior lighting, electrical outlets and plumbed restrooms. The development proposes 10% of the residential units as Affordable Housing units. The project includes provisions for up to 12 on-site electric vehicle charging stations and the project proposes 190 bicycle spaces on site. Commercial finish requirements, multi-family unit mix, Affordable Housing administration, and electric vehicle and bicycle parking quantities and locations are addressed in the Project's Development Agreement. Please note that the Ordinance includes an additional condition, condition #6, that was added to the Ordinance during the review of the Development Agreement. This condition was not included in the conditions list of the Staff Report that was reviewed by the Planning and Zoning Commission. |
|||||
Community Involvement: | |||||
The project includes 22 affordable housing units for up to 80% area median income (AMI) and will accept HUD Housing Choice Vouchers and Veterans Affairs Supportive Housing (“VASH”) Vouchers. The proposed project facilitates efficient use of the current and planned improvements to commercial and transportation corridors and will be required to pay proportional fees for a permanent traffic signal at N Fourth Street and Butler Ave. The project is required to pay proportional fees for the JW Powell Improvement District transmission water main. The project contributes to the growth and stability of a number of surrounding preexisting suburban neighborhoods and provides a missing commercial use to the Regional Suburban Activity Center.The required civic spaces provide an amenity to the development and surrounding community and takes advantage of preserved existing ponderosa pines on-site. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Direct to Ordinance Zoning Map Amendments. In accordance with State Statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1,000-feet (exceeding the minimum of 300-feet) of the site excluding rights-of-way.The applicant was required to hold two neighborhood meetings regarding this case. The first meeting was held on October 29, 2019 at 5:30 pm at the Sinagua Middle School Auditorium. The second meeting was held on December 19, 2019 at 6:00 pm at the Flagstaff Aquaplex. The results of the meetings are included with the attached Citizen Participation Report. As of this writing, five emails from the public have been received by staff regarding this proposed development. They are included as attachments to this report. The emails express concerns over the height of the proposed four-story apartments, the project’s impact on traffic in the area, and an increase in density based on the rezoning. Comments note concern that the buildings will affect views from surrounding areas and that surrounding developments have been limited to 3-stories. Other issues raised are the availability of municipal water to support current and future developments and concern that the City already has too many apartment units in the market or under construction. |
|||||
Attachments: | Ord. 2020-21 | ||
Exhibit A to Ordinance | |||
Exhibit B to Ordinance | |||
Staff Report | |||
Presentation | |||
Application | |||
Draft Development Agreement | |||
Area Context Map | |||
Legal Notice | |||
Project Narrative and FRP 2030 Analysis | |||
Citizen Participation Plan and Reports | |||
Site Plan Dwgs | |||
Emails from the Public |
8.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-50: A resolution authorizing the execution of a Development Agreement between Flagstaff at Fourth, LLC and the City of Flagstaff related to the development of approximately 13.65 acres of real property (APN 106-08-005J) located at 1002 N Fourth Street. (Flagstaff at Fourth Development Agreement) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-50 by title only
2) City Clerk reads Resolution No. 2020-50 by title only (if approved above) 3) Adopt Resolution No. 2020-50 |
|||||
Executive Summary: | |||||
State law allows the City to enter into development agreements by resolution of the City Council. The Flagstaff at Fourth Development Agreement will be between Flagstaff at Fourth, LLC, and the City of Flagstaff. The proposed agreement governs the terms and conditions of the entitlements, on-site improvements, in-lieu fees for required frontage improvements, a proportional payment for a permanent stoplight at N Fourth Street and Butler Ave, a proportional share of the JW Powell Improvement District 20” Water Transmission Main, the extent of the commercial shell building finishes and systems installation, Affordable Housing, multi-family dwelling unit mix, and the quantity and locations of on-site bicycle parking and electric vehicle charging stations and infrastructure installation. | |||||
Financial Impact: | |||||
There are no financial impacts associated with the Development Agreement. | |||||
Policy Impact: | |||||
There are no policy impacts affiliated with the Development Agreement. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
PBB Key Community Priorities/Objectives
Livable Community: Support the development of attainable and accessible housing. Regional Plan A complete analysis of the Regional Plan goals and policies can be found in the Planning & Zoning Commission Direct to Ordinance Zoning Map Amendment staff report dated July 1, 2020. |
|||||
Has There Been Previous Council Decision on This: | |||||
There has not been previous Council decision on this item. | |||||
Options and Alternatives: | |||||
The City Council may: 1. Approve the Flagstaff at Fourth Development Agreement as presented. 2. Approve the Flagstaff at Fourth Development Agreement with additional, modified, or deleted terms. 3. Remand the Flagstaff at Fourth Development Agreement back to staff for additional negotiations with Flagstaff at Fourth, LLC. 4. Deny the Flagstaff at Fourth Development Agreement. |
|||||
Background and History: | |||||
The applicant, Flagstaff at Fourth, LLC, is requesting a zoning map amendment to rezone approximately 13.65 acres of property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development composed of a single-story 6,000 SF detached commercial retail building, four (4) 62,680 SF, 4-story apartment buildings mixing studio, one and two-bedroom units (224 units total), and a 4,756 SF clubhouse and leasing office with pool and grilling area. Required on site resource protection, parking, common public and private open space, and civic spaces are included in the proposal. | |||||
Key Considerations: | |||||
The Development Agreement helps to ensure that the development of the property complies with City standards for development and engineering improvements, Regional Plan goals and policies, and City Council goals. Staff believes that development of the property pursuant to this agreement will result in planning, safety, and other benefits to the City and its residents. Summary of Flagstaff at Fourth Development Agreement Points:
|
|||||
Community Involvement: | |||||
The project includes 22 affordable housing units serving an average of 80% area median income (AMI) and will accept HUD Housing Choice Vouchers and Veterans Affairs Supportive Housing (“VASH”) Vouchers. The project contributes to the growth and stability of a number of surrounding preexisting suburban neighborhoods and provides a missing commercial use to the Regional Suburban Activity Center. The required civic spaces provide an amenity to the development and surrounding community and take advantage of preserved existing ponderosa pines on-site. | |||||
Expanded Options and Alternatives: | |||||
Per requirements of the Flagstaff Zoning Code, the applicant held two neighborhood meetings to discuss the proposed Zoning Map Amendment with the surrounding community. The first meeting was held on October 29, 2019 at 5:30 pm. at the Sinagua Middle School Auditorium and the second meeting was held on December 19, 2019 at 6:00 pm. at the Flagstaff Aquaplex. There have been no specific public meetings conducted on the Flagstaff at Fourth Development Agreement. | |||||
Attachments: | Presentation | ||
Res. 2020-50 | |||
Development Agreement | |||
P&Z Staff Report |
8.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-23: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, and the Flagstaff Employee Handbook of Regulations, Chapter 1-10-070, Employee Advisory Committee. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the September 01, 2020 Council Meeting:
1) Read Ordinance No. 2020-23 by title only for the first time 2) City Clerk reads Ordinance No. 2020-23 by title only (if approved above) At the September 15, 2020 Council Meeting: 3) Read Ordinance No. 2020-23 by title only for the final time 4) City Clerk reads Ordinance No. 2020-23 by title only (if approved above) 5) Adopt Ordinance No. 2020-23 |
|||||
Executive Summary: | |||||
The Employee Advisory Committee (EAC) body voted unanimously on July 8, 2020 to modify the current Code and Employee Handbook of regulations to:
|
|||||
Financial Impact: | |||||
None. | |||||
Policy Impact: | |||||
These policy recommendations will not impact any other City policies. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
The establishment and effective operation of an Employee Advisory Committee (EAC) supports the Key Community Priority of High Performing Governance. The EAC supports the following objectives:
|
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Ord. 2020-23 |
8.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-13 and Ordinance No. 2020-10: A resolution of the Flagstaff City Council declaring as a public record that certain document filed with the City Clerk and entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; and an ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for new infrastructure, by adopting by reference that certain document entitled "Street Lighting and Traffic Signals, Signing, and Pavement Markings Code Amendments"; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
At the September 1, 2020 Council Meeting:
1) Read Resolution No. 2020-13 by title only 2) City Clerk reads Resolution No. 2020-13 by title only (if approved above) 3) Read Ordinance No. 2020-10 by title only for the first time 4) City Clerk reads Ordinance No. 2020-10 by title only (if approved above) At the September 15, 2020 Council Meeting: 5) Adopt Resolution No. 2020-13 6) Read Ordinance No. 2020-10 by title only for the final time 7) City Clerk reads Ordinance No. 2020-10 by title only (if approved above) 8) Adopt Ordinance No. 2020-10 |
|||||
Executive Summary: | |||||
The Street Lighting Engineering Standards updates are a result of the conclusion of the Street Lighting to Enhance Dark Skies (SLEDS) project. SLEDS primary objective was to find a solution to Flagstaff’s current street lighting replacement need while balancing dark skies, safety and maintenance/cost effectiveness objectives. The SLEDS Project is now complete after several years of discussions between the City and the local observatories (USNOFS and Lowell Observatory) and the Flagstaff Dark Skies Coalition that started in May 2012. At that time, the City found itself in a lighting predicament as Low Pressure Sodium (LPS), the preferred lighting source since 1989, was becoming increasingly more expensive to purchase, quality replacement parts were becoming more difficult to acquire and the City was experiencing structural failures of the pole/mast arm connection due to the size and weight of the LPS fixture, especially in wind prone areas. These street lighting standards will update the city standard to a mix of Amber LED fixtures based on area and roadway type. This set of Engineering Standard revisions for Street Lighting is a direct result of the SLEDS project team recommendations that were presented to the City Council in August 2019 and August 2020. The updated Traffic Signal, Signing, Marking and Fiber Optic standards are a result of many years of technological advancements in traffic signal equipment specifications, updated ADA guidelines for Rights of Way and the City’s development of a fiber optic system master plan necessitating the need for fiber optic system development standards. |
|||||
Financial Impact: | |||||
No direct impact through adoption of these Engineering Standards. | |||||
Policy Impact: | |||||
Adopting this Ordinance will amend the Flagstaff City Code - Engineering Standards, to change the City's roadway street lighting policy and standards from primarily Low Pressure Sodium to primarily Narrow Band Amber Light Emitting Diode (LED). The Traffic Signal, Signing, Striping and Fiber Optic updates will modernize the existing standards to require the latest in accessible design in line with the Access Board's most recent Guidelines for Accessible Rights of Way, the Manual on Uniform Traffic Control Devices, and the Institute of Transportation Engineers Guidelines for traffic signal equipment. | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
City Council Goal: Transportation and other Public Infrastructure – Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Goal T.2. Improve transportation safety and efficiency for all modes. Policy T.2.1. Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. Policy T.2.2. Consider new technologies in new and retrofitted transportation infrastructure. Policy T.2.3. Provide safety programs and infrastructure to protect the most vulnerable travelers, including the young, elderly, mobility impaired, pedestrians, and bicyclists. Goal T.3. Provide transportation infrastructure that is conducive to conservation, preservation, and development goals to avoid, minimize, or mitigate impacts on the natural and built environment. Policy T.3.6. Seek to minimize the noise, vibration, dust, and light impacts of transportation projects on nearby land uses. Goal T.4. Promote transportation infrastructure and services that enhance the quality of life of the communities within the region. Goal T.5. Increase the availability and use of pedestrian infrastructure, including FUTS, as a critical element of a safe and livable community. Policy T.5.2. Improve pedestrian visibility and safety and raise awareness of the benefits of walking Goal T.6. Provide for bicycling as a safe and efficient means of transportation and recreation. Policy E&C.5.1. Evaluate the impacts of the retention of dark skies regarding lighting infrastructure and regulatory changes, land use decisions or changes, and proposed transportation developments within the region. Policy E&C.5.2. Encourage and incentivize voluntary reduction of “exempt” lighting that degrades night sky visibility, and work to prevent light trespass whenever possible in both public and private areas. Goal LU.19. Develop a manageable evolution of the main corridors into contextual place makers. Policy LU.19.4. Balance automobile use, parking, bicycle access, while prioritizing pedestrian safety along all corridors. Team Flagstaff Strategic Plan: Strategic Priority #3 – Foster a resilient and economically prosperous city and Strategic Priority #4 – Work in Partnership to enhance a safe and livable community Priority Based Budgeting Key Community Priorities: Safe & Healthy Community, Sustainable and Innovative Infrastructure, Livable Community and Environmental Stewardship |
|||||
Has There Been Previous Council Decision on This: | |||||
No decisions have been made regarding engineering standards updates; however the SLEDS project has been presented to City Council multiple times over the past five years, most recently in August 2020. | |||||
Attachments: | Summary of Street Lighting Standards | ||
Summary of Signing Marking FO Standards | |||
Proposed Standard Details | |||
Engineering Standards Presentation | |||
Res. 2020-13 | |||
Proposed Street Lighting Standards | |||
Proposed Signing Marking FO Standards | |||
Ord. 2020-10 |
8.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Preliminary Plat: Request from JP325, LLC. for Juniper Point, Phase 1, a 38-unit single-family residential subdivision. The site is 105.8 acres in size, of which 17.23 acres are being developed for this subdivision. The subdivision is located at 2000 John Wesley Powell Boulevard in the RR, Rural Residential zoning district. | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning and Zoning Commission recommends (5-1 vote) the City Council approve the preliminary plat with the conditions shown in the Executive Summary, below.
|
|||||
Executive Summary: | |||||
The Planning and Zoning Commission recommends approving the preliminary plat with the conditions outlined in the staff summary, and its attachments included below. The Inter-Division Staff (IDS) considered this plat on April 3, 2020, and approved the preliminary plat with conditions. It is recommended that the City Council approve the preliminary plat subject to the following conditions: 1. With the civil engineering plans submittal, provide details of the Walking/Hiking Trail across Tract A and across Tract E to the Bow and Arrow FUTS. This trail should: 1) follow existing terrain; and 2) where slopes become too steep, rocks and boulders shall be used to create steps. Please provide a detail for each condition. 2. The typical T3N.2 Single-Family (4-sheets) lot detail that is shown on the preliminary plat (Sheet SS01) must be placed on the final plat as well as the special notes related to “PRD Modifications as allowed per Section 10-40.60-208.B.2.” 3. A Development Master Plan shall be submitted and reviewed by the Planning and Zoning Commission as per Section 11-20.80 prior to the next subdivision proposal for the area known as Juniper Point. 4. The area between the easterly subdivision boundary and lots 27-38 be assigned a tract number on the final plat. 5. The forest and slope resource disturbance area calculations for the sewer line and drainage easements be identified on the final plat and be accountable to Tract E development. 6. The slope and forest resources removed or encroached upon with the construction of the Extended Detention Basin be identified on the final plat and credited toward the development of APN 104-14-003C. |
|||||
Financial Impact: | |||||
If approved, the subdivision will include the dedication of approximately 1,200 linear feet of new residential street, including curb, gutter, parkway, sidewalk, and associated water and sewer utility mains. The initial cost of construction will be the developer's responsibility, the maintenance for the street and utility mains will be the City's responsibility. | |||||
Policy Impact: | |||||
None | |||||
Connection to PBB Key Community Priorities/Objectives & Regional Plan: | |||||
Livable Community Support the development of attainable and accessible housing. (RP) LU.2/LU.4/ LU.6/ LU.11-13/ LU.18/ NH.1/ NH.3-5 Achieve a well-maintained community through comprehensive and equitable code compliance. (SP) 4.1/ 4.4/ (RP) E.1/ E&C.3/ E&C.5/ LU.18-19/ T.4/ T.8/ CD.1/ CC.4/ NH.4 Environmental Stewardship Actively manage and protect all environmental and natural resources. (RP) E&C.1-4/ E&C.6-10/ OS.1/ CC.1/ CC.4/ E.2/ WR.1/ WR.3/ WR.5-6/ LU.5/ LU.10/ LU.18/ T.3 |
|||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1. Approve the preliminary plat with conditions, as recommended by the Planning and Zoning Commission. 2. Approve the preliminary plat with new, modified, or no conditions. 3. Deny the preliminary plat based on non-compliance with the Zoning Code, the Subdivision Code and/or the Engineering Design Standards and Specifications for New Infrastructure. |
|||||
Background and History: | |||||
The applicant, JP 326 LLC., is seeking preliminary plat approval for a 38-lot single-family residential subdivision. The property is located on the southwest portion of the city, north of Pine Canyon residential subdivision and south of Interstate 40, and approximately one-half mile southeast of the Coconino Community College, Lone Tree Road campus. The subject property is located within the urban growth boundary and thus has the ability to be served by City water and sewer utilities. The Regional Land Use and Transportation Land Use Plan designates the site as Existing Suburban, Suburban Future, and adjacent to Urban Activity Center #6. The Existing Suburban category provides for a residential net density range of 2 to 10 dwelling units per acre. The proposed net density equals 4.1 dwelling units per acre (subtracting streets only), which complies with the Regional Land Use Plan designation. It should be noted that in 2006, Resolution No. 2006-80, Juniper Point Specific Plan, was approved by the City Council. The Juniper Point Specific Plan (Information Summary attached) continues to be a relevant document to the approximately 320 acres previously known as Juniper Point (JP) subdivision. The rezoning application for JP was never brought to the public hearing as the developer and the City were not able to agree on the cost responsibilities for offsite infrastructure. Staff has reviewed the Specific Plan and believes that this subdivision proposal is consistent with the Specific Plan and therefore allowed the preliminary plat to move forward. Conversation with the developer-led staff to believe that the developer’s long-term plans do not seem to modify the backbone street infrastructure or the overall density discussed in the Specific Plan; but do include modifying the secondary street patterns, the type, and location of housing densities, the commercial development, and possibly the relocation of Activity Center #6. Staff’s response to these discussions is the requirement that a Development Master Plan (DMP) for the balance of the 320-acres be provided prior to the next development proposal. The DMP will help determine if revisions to the specific plan and the General Plan (Flagstaff Regional Plan 2030) are warranted. |
|||||
Key Considerations: | |||||
Planned Residential Development (PRD) is a permitted use in the RR zone. The mechanism for Planned Residential Developments is addressed in Division 10-40.60.280 (page 40.60-53) of the Zoning Code. PRDs may use a selected building type as part of an integrated site planning process in non-transect zones. As part of every PRD, a building type must be selected along with a compatible transect zone. This development will use the Single-Family House building type and T3N.2 transect standards. Division 10-50.110 (page 50.110-3) provides a list of building types and specifies the transect zones in which they are allowed. The building type provides some of the development standards (e.g., lot size, open space, building size and massing) and the selected transect zone provides the setbacks, building height, and maximum lot coverage. The T3N.2 transect zone allows the Single-Family House building type in new neighborhoods. For a PRD development, the transect zone is not adopted but is used to provide setbacks, height requirements and lot coverage. The Single-Family House building type permits a minimum lot area of 5,000 square feet. The lots within Juniper Point, Phase 1 Subdivision comply with the Single-Family House building type standards (Section 10-50.110.060) and the Building Placement and Form Standards of the T3N.2 transect zone. Applicable building type and transect standards are included on Sheet SS01 (second page) of the preliminary plat. The developer has requested four (4) specific modifications to the transect standards. These are listed on the Typical Single-Family House (T3N.2) Setbacks located on the second sheet of the preliminary plat. These modifications are also listed here: PRD MODIFICATIONS: 1. 20’ MINIMUM BUILDING WIDTH WITHIN FRONT FACADE ZONE (NOT 50%). 2. GARAGE FAÇADE IS SETBACK 10’ FROM THE HOME, INCLUDING FRONT PORCH. IN NO CASE CAN THE GARAGE FAÇADE BE LOCATED FORWARD OF THE HABITABLE PORTION OF THE HOME. 3. GARAGE DOOR IS 16’ WIDE AND WALLS ON EITHER SIDE OF THE GARAGE ARE 2’ WIDE FOR A TOTAL WIDTH OF 20’. 4. GROUND FINISH FLOOR LEVEL MAY BE LOWER THAN SIDEWALK GRADE AND 12” ABOVE SURROUNDING GRADE PROVIDING POSITIVE STORMWATER FLOW AWAY FROM THE HOUSE. |
|||||
Community Involvement: | |||||
Community benefits and considerations are explained in detail in the attached Planning and Zoning Commission report dated June 25, 2020. | |||||
Expanded Options and Alternatives: | |||||
No public hearings or pubic outreach are required by either the Zoning Code or the Subdivision Code as part of the preliminary subdivision plat review process. | |||||
Attachments: | Location Map | ||
Planning & Zoning Commission Report | |||
Preliminary Plat | |||
Presentation |
9.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Citizen Petition - Placement of three “15 MPH 7am – 5pm School Days” signs with corresponding “End School Zone” signs on Pine Cliff Drive and Gemini Road | |||||
STAFF RECOMMENDED ACTION: | |||||
Council Discussion and Possible Direction
|
|||||
EXECUTIVE SUMMARY: | |||||
Citizen Petition #2020-02 was received on February 12, 2020, asking the Flagstaff City Council to place three “15 MPH 7am – 5pm School Days” signs with corresponding “End School Zone” signs on Pine Cliff Drive and Gemini Road Council's Future Agenda Item Request (F.A.I.R.) discussion on March 4, 2020 advanced the petition to a future agenda for discussion and possible direction by the City Council. |
|||||
INFORMATION: | |||||
The petition is attached and specifically requests the "placement of 3 15 MPH 7am-5pm School Days signs with corresponding End School Zone signs on Pine Cliff Drive and Gemini Road." Also attached is a CCR from Community Development that discusses the request. |
|||||
Attachments: | Citizen Petition 2020-02 | ||
CCR - School Zone Signs |
11.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council consider changes to the US-89 and Smokerise Drive Intersection to "help patrons crossing street and vehicles leaving KOA more efficient and safer." | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on August 17, 2020, requesting that the Council consider changes to the US-89 and Smokerise Drive Intersection to "help patrons crossing street and vehicles leaving KOA more efficient and safer." | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2020-05 |
11.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council consider building "a second tunnel/bridge on west side of town that would help with Milton congestion and connect Thompson St. to Lower Coconino St." | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on August 17, 2020, requesting that the Council consider building "a second tunnel/bridge on west side of town that would help with Milton congestion and connect Thompson St. to Lower Coconino St." | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2020-06 |
11.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion about developing specific recommendations for Halloween night to ensure and encourage that trick or treaters and neighborhoods are engaging in concert in an agreed upon way that keeps everyone out and having fun but socially distant and safe or providing alternatives that keeps Halloween fun. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Aslan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
11.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion to consider changing the Zoning Code to allow for the commercial mixed-use areas in student housing developments to be converted to permanent Affordable Housing. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
12.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
|
|||||
EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report |
13.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Re-Entry Updates | |||||
STAFF RECOMMENDED ACTION: | |||||
Community partners and City staff will provide Re-Entry Updates to City Council | |||||
EXECUTIVE SUMMARY: | |||||
Council will have an opportunity to hear from Community Partners on how they are doing in addressing operations during the COVID-19 pandemic. City staff will present the most recent dashboards from Coconino County Health and Human Services, Arizona Department of Health Services, and Northern Arizona Healthcare to continue monitoring the transmission trends and capacity of the healthcare system. During the last meeting the data demonstrated a downward trajectory which contributed to City Council's direction to move from Phase 2 to Phase 3. The City's Re-Entry Team has been working to implement the Phase 3 changes and will provide an update to City Council on their progress to date. Part of this discussion will be seeking Council direction on how City Council members would like to address the requests for special event permits on City property greater than 50 people. |
|||||
INFORMATION: | |||||
The City Council evaluated the monitoring criteria included in the City's Re-Entry Plan during the City Council meeting on August 18, 2020. This evaluation and discussion led to a majority of City Council voting to move from Phase 2 to Phase 3. |
|||||
Attachments: | Presentation | ||
Re-Entry Plan |