WORK SESSION AGENDA
 
CITY COUNCIL WORK SESSION
TUESDAY

SEPTEMBER 8, 2020
  STAFF CONFERENCE ROOM
SECOND FLOOR - CITY HALL
211 WEST ASPEN AVENUE
3:00 P.M.
 

ATTENTION

IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE


The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings)

PUBLIC COMMENT PROTOCOL


The process for submitting a public comment has changed and public comments will no longer be read by staff during the Council Meetings.

All public comments will be taken either telephonically or accepted as a written comment.

Public comments may be submitted to publiccomment@flagstaffaz.gov 

If you wish to address the City Council with a public comment by phone you must submit the following information:

First and Last Name
Phone Number
Agenda Item number you wish to speak on
 
If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called.
 
All comments submitted otherwise will be considered written comments and will be documented into the record as such.
 
If you wish to email Mayor and Council directly you may do so at
council@flagstaffaz.gov.


AGENDA
             
1.
Call to Order

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this work session, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. Pledge of Allegiance and Mission Statement
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
3. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
4. Public Participation

Public Participation enables the public to address the council about items that are not on the prepared agenda. Public Participation appears on the agenda twice, at the beginning and at the end of the work session. You may speak at one or the other, but not both. Anyone wishing to comment at the meeting is asked to fill out a speaker card and submit it to the recording clerk. When the item comes up on the agenda, your name will be called. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone to have an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
5.
Review of Draft Agenda for the September 15, 2020 City Council Meeting
 
Citizens wishing to speak on agenda items not specifically called out by the City Council may submit a speaker card for their items of interest to the recording clerk.
 
6.  

Downtown Flowers and Planters Update

 
7.   Discussion and Consideration: Citizen Petition requesting that City Council seriously consider the effect of noise pollution on the quality of life in Flagstaff; address the unnecessary noise created when drivers intentionally modify a vehicle for the sole purpose of increasing their noise footprint.
 
8.   Discussion and Consideration: Citizen Petition requesting that City Council "formally declare 2020 the year of the mother in Flagstaff."
 
9.   Update on Arizona State Land Department Auction of 405.36 acres located south of I-40 and east of John Wesley Powell Boulevard within Section 26
 
10.   Flagstaff Police Presentation to City Council
 
11. Public Participation
 
12.

Informational Items To/From Mayor, Council, and City Manager; future agenda item requests

 
13. Adjournment
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2020.



__________________________________________
Stacy Saltzburg, MMC, City Clerk
                                            
 
6.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From:
Date: 08/31/2020
Meeting Date: 09/08/2020

TITLE
Downtown Flowers and Planters Update
STAFF RECOMMENDED ACTION:
For discussion only. This is an opportunity to share information on the downtown flower program, allow for questions, and to provide input for the future of the program.
EXECUTIVE SUMMARY:
Beautification, Arts and Sciences staff brought a pilot flower project to downtown Flagstaff in 2020. Much as Holiday lights mark the winter season and draw the community and visitors to Flagstaff, flowers provide beautification to important community and commercial places in our downtown during the summer. We are now considering lessons learned, scope and focus for future years.

Elements of the project include:
  • A pollinator-focused garden in Heritage Square and more fully planted permanent planters
  • Hanging baskets on the ornamental lamp posts on streets near Heritage Square (24 total)
  • Expanded Use of Right-of-Way Plantings on Aspen Avenue and the perpendicular alley that runs south from Aspen toward Route 66: wine barrel plantings (11), whiskey barrel plantings (3)
Key findings from the pilot project include:
  • Technical findings such as the lamp posts downtown have the capacity for hanging baskets
  • The community response was very positive to the project
  • The pilot provided a good blueprint to build on in future years
  • Cost for a high-quality flower program in our environment is higher than staff expected. The flower vendor cost for our initial scope of hanging baskets and the Heritage Square planters was $38,900, and this was increased by about $8,000 to include additional elements for Expanded Use of Right-of-Way (the wine and whiskey barrel plantings). However, the project provided local jobs, supports local landscaping and nursery businesses and organizations, enhanced the vibrancy of the downtown, and beautification projects attract more income to cities.
  • In future years we may consolidate focus on Heritage Square and entry points for downtown, the Southside, etc. and consider a business buy-in program for streetscapes.

Community groups, internal stakeholders, and Commissions were informed or consulted about this project, including the Downtown Business Alliance, the Beautification and Public Arts Commission, the Southside Community Association, the Historic Preservation Commission, Sirius Structures (to assess capacity of the ornamental lampposts), and City of Flagstaff divisions including Public Works, Risk Management, and Community Development.
INFORMATION:
Goal CC.5: Support and promote art, science, and education resources for all to experience.

Goal LU.11: Prioritize the continual reinvigoration of downtown Flagstaff, whose strategic location, walkable blocks, and historic buildings will continue to be a vibrant destination for all.

Policy NH.2: Look to downtown Flagstaff as the primary focal point of the community character.

Council Goal: Economic Development: Grow and strengthen a more equitable and resilient economy.

Pollinator Planter: Council Goal: Environmental & Natural Resources: Actively manage and protect all environmental and natural resources.

Attachments: Flowers PowerPoint
 
7.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Saltzburg, City Clerk
Date: 09/01/2020
Meeting Date: 09/08/2020

TITLE
Discussion and Consideration: Citizen Petition requesting that City Council seriously consider the effect of noise pollution on the quality of life in Flagstaff; address the unnecessary noise created when drivers intentionally modify a vehicle for the sole purpose of increasing their noise footprint.
STAFF RECOMMENDED ACTION:
Council Discussion and Possible Direction
EXECUTIVE SUMMARY:
Citizen Petition #2019-04 was received on December 9, 2019, asking the Flagstaff City Council to consider the effect of noise pollution on the quality of life in Flagstaff; address the unnecessary noise created when drivers intentionally modify a vehicle for the sole purpose of increasing their noise footprint

Council's Future Agenda Item Request (F.A.I.R.) discussion on January 7, 2020 advanced the petition to a future agenda for discussion and possible direction by the City Council.
INFORMATION:
The petition is attached.

There are a couple of related city ordinances that address stereo amplification, peeling out/screeching tires, removing mufflers/open pipes, and jake brake type noises. There is also the nuisance noise ordinance but it addresses noise from a residence and also lists as an exemption noise from normal traffic.

Staff will be available to answer any questions from the City Council.

Attachments: Petition #2019-04
 
8.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Saltzburg, City Clerk
Date: 09/01/2020
Meeting Date: 09/08/2020

TITLE
Discussion and Consideration: Citizen Petition requesting that City Council "formally declare 2020 the year of the mother in Flagstaff."
STAFF RECOMMENDED ACTION:
Council Discussion and Possible Direction
EXECUTIVE SUMMARY:
Citizen Petition #2020-01 was received on January 27, 2020, asking the Flagstaff City Council to "formally declare 2020 the year of the mother in Flagstaff, AZ to help promote and push conversations to take motherhood seriously to challenge local employers to find ways to better support mothers and get real about maternal mental health."

Council's Future Agenda Item Request (F.A.I.R.) discussion on February 18, 2020 advanced the petition to a future agenda for discussion and possible direction by the City Council.
INFORMATION:
The petition is attached.

Attachments: Petition #2020-01
 
9.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Stacy Fobar, Deputy City Clerk
Co-Submitter: Greg Clifton
Date: 09/04/2020
Meeting Date: 09/08/2020

TITLE
Update on Arizona State Land Department Auction of 405.36 acres located south of I-40 and east of John Wesley Powell Boulevard within Section 26
STAFF RECOMMENDED ACTION:
The update is provided for information only.
EXECUTIVE SUMMARY:
The Arizona State Land Department has announced a public auction will be held on October 22, 2020 of 405.36 acres of property located south of I-40, at the eastern terminus of John Wesley Powell Boulevard. The property is within Section 26 to the northeast of Pine Canyon.  Application # 53-120834 was filed by Symmetry Development Co, Inc. requesting the property be sold at auction.  Symmetry Development is the current owner of Pine Canyon. The property has been appraised at $10,536,000.
INFORMATION:
The applicant Symmetry Development Co, Inc is required to conduct due diligence in preparation of the auction.  An ALTA survey, Phase 1 Environmental Survey, Cultural Resource Survey and an appraisal have been completed and are attached to this summary.   The Arizona State Land Department is required to advertise the auction for 10 weeks prior to an auction occurring.  The auction has been scheduled for Thursday, October 22, 2020, at 11:00am on the west steps of the Coconino County Courthouse.

In addition to the potential development of the parcel, the City of Flagstaff and our residents have several interests in the property.  The Arizona Trail traverses the parcel and the parcel is included in the John Wesley Powell Specific Plan for the extension of John Wesley Powell Boulevard (JWP) to Fourth Street.  In 1998 the Arizona State Land Trust sold right-of-way to the City of Flagstaff for the Arizona Trail and dedicated it as a public trail.  The ALTA survey identifies it as a 30’ trail easement.  The recorded trail conveyance is attached to this summary.

The future extension of JWP will cross the subject property and is included in the JWP Specific Plan.  The consulting engineer has incorporated grade separated crossings of the Arizona Trail where it will intersect with the new roadway.  Staff will be providing an update to City Council on the JWP Specific Plan this fall as we near completion of Phase I, which among other items will provide 30% roadway design.  Phase II of the JWP plan will include public engagement and taking the plan through the adoption process.  During Phase II staff anticipates discussions on the corridor necessary to protect the recreation experience of the Arizona Trail.  In addition, Multi-Modal Planner Martin Ince is taking the lead on preparing comments for the Arizona National Scenic Trail Comprehensive Management Plan, solicited by the Forest Service.

Attachments: AZ Trail ROW Sale 1998
Flag 400 Auction Flyer
Flag 400 Auction Notice
Flag 400 Parcel Map
Flag 400 w AZ Trail Map
Flagstaff 400 alta survey
Flagstaff 400 Phase 1 Environmental Report
 
10.
         
CITY OF FLAGSTAFF
STAFF SUMMARY REPORT
To: The Honorable Mayor and Council
From: Dan Musselman, Police Chief
Date: 08/25/2020
Meeting Date: 09/08/2020

TITLE
Flagstaff Police Presentation to City Council
STAFF RECOMMENDED ACTION:
Provide the City Council with knowledge about current police practices and procedures.
EXECUTIVE SUMMARY:
The Flagstaff Police Department strives to police consistently, correctly, constitutionally and with compassion.  Racial profiling is strictly prohibited and every member of this department is required to perform his/her duties in a fair and objective manner and is responsible for prompt reporting of any suspected or known instances of bias-based policing to a supervisor; and should intervene to prevent any bias-based actions by another member. 

Citizen complaints are investigated immediately, and a finding is reported within 30 days when practicable; with updates provided to the complainant. Citizen complaint data and statistics are available in the Flagstaff Police Department’s Annual Report which is published each year.  

The officers we hire have to pass a rigorous background process, which includes a written and physical fitness test, interviews with family, previous employers, review of social media interactions, a psychological test and polygraph examination.

Police Officers are trained, starting in the Police Academy to de-escalate incidents as quickly as possible once control has been established.   Upon our initial response we are allowed and authorized to respond to resistance to gain compliance.  Once compliance or custody is established, we de-escalate.  Our training is continual, ongoing and constantly updated with an emphasis on preserving life and safety.  Finally, we believe in community policing and outreach, we hope you find the attached information and references helpful.
INFORMATION:
Recent events have resulted in this request by the City Council for information on how the Flagstaff Police Department operates.   It was requested the Police Department provide information on policies and procedures related to racial profiling, de-escalation training, use of force, community complaints, and the police background process.    Part of this dialogue at a future meeting will include discussions about alternate response models that could respond to non-violent mental health and/or public intoxicant related calls, as well as information on Public Safety Commissions. These discussions are in line with the Mission of the City of Flagstaff to protect and enhance the quality of life for all. 
 

Attachments: Presentation