ATTENTION IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) PUBLIC COMMENT PROTOCOL All public comments will be taken either telephonically or accepted as a written comment. Public comments may be submitted to publiccomment@flagstaffaz.gov If you wish to address the City Council with a public comment by phone you must submit the following information: First and Last Name Phone Number Agenda Item number you wish to speak on If any of this information is missing, you will not be called. We will attempt to call you only one time. We are unable to provide a time when you may be called. All comments submitted otherwise will be considered written comments and will be documented into the record as such. If you wish to email Mayor and Council directly you may do so at council@flagstaffaz.gov. AGENDA |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | LIQUOR LICENSES PUBLIC HEARINGS | ||||||||
A. | Consideration and Action on Liquor License Application: Lijuan Zhen "Golden Dragon," 2730 E. Lakin Drive, Series 12 (restaurant), New License. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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B. | Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Mayor," 101 S. San Francisco, Series 06, New Application. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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C. | Consideration and Action on Liquor License Application: Franklin Garrison, Jr., "Flagstaff Station," 1800 N. Fort Valley Road, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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6. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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A. |
Consideration and Approval of Contract: Central Square software proprietary purchase contract for continued service and maintenance for a three (3) year term, with automatic 1-year renewals unless sooner terminated. |
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STAFF RECOMMENDED ACTION: | ||||||
1. Approve the purchase agreement with Superion/CentralSquare to renew and extend services and maintenance |
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B. | Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the Design of a Snow Removal Equipment Building. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Grant Agreement #3-04-0015-044-2020 with the U.S. Department of Transportation, Federal Aviation Administration in the amount of $859,977 for the Design of a Snow Removal Equipment Building. |
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C. | Consideration and Approval of Contract: Integrated Library System (ILS) Project; Contract #2020-09 with ByWater Solutions in the amount not to exceed $160,200.00. Flagstaff City- Coconino County Public Library District; Replacement of Current Integrated Library System. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Cooperative Purchase Contract: Cisco Collaboration Enterprise Agreement with Advanced Network Management, Inc. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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E. | Consideration and Approval of Grant Agreement: Acceptance of the Department of Justice’s Office of Community Oriented Policing Services (COPS Office), Community Policing and Development (CPD) Microgrant for Officer Safety and Wellness for Flagstaff Police Department Staff. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the award from the Department of Justice for grant funds in the amount of $88,770; there is no City match required for this grant.
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7. | ROUTINE ITEMS | |||||
A. | Consideration and Approval of Contract: A cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing the National Cooperative Purchasing Alliance (NCPA) Contract (Contract # 05-20). | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the contract with Passport Labs Inc. for parking software and services in an amount not-to-exceed $102,639.73 over a three year contract period, identified as Years 4, 5, and 6:
Annual Breakdown
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B. | Consideration and Adoption of Ordinance No. 2020-20: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately .082 acres of real property located at 424 East Butler Avenue, Coconino County Assessor Parcel Number 104-01-023, for the Lone Tree Overpass Project, providing for delegation of authority; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2020-20 by title only for the final time
2) City Clerk reads Ordinance No. 2020-20 by title only (if approved above) 3) Adopt Ordinance No.2020-20 |
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C. | Consideration and Adoption of Ordinance No. 2020-19: An Ordinance of the Flagstaff City Council authorizing the abandonment of a parking easement across real property located along the west side of Woodlands Village Boulevard north of McConnell Drive in exchange for a Flagstaff Urban Trails System easement; delegating authority, approving forms, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Ordinance No. 2020-19 by title only for the final time
2) City Clerk reads Ordinance No. 2020-19 by title only (if approved above) 3) Adopt Ordinance No. 2020-19 |
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8. | PUBLIC HEARING ITEMS IF YOU WISH TO PROVIDE PUBLIC COMMENT ON THE FOLLOWING ITEM PLEASE EMAIL PUBLICCOMMENT@FLAGSTAFFAZ.GOV WITH YOUR NAME, ITEM NUMBER, AND PHONE NUMBER. STAFF WILL CONTACT YOU VIA PHONE TO PROVIDE YOUR COMMENTS TO COUNCIL AND THE PUBLIC, AT WHICH TIME COUNCIL MAY ASK YOU QUESTIONS IF COUNCIL DESIRES.
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A. | Consideration and Adoption of Ordinance No. 2020-21: Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO). | |||||
STAFF RECOMMENDED ACTION: | ||||||
The Planning & Zoning Commission recommends the City Council, in accordance with the findings presented by staff, approve the requested Direct to Ordinance Zoning Map Amendment for Flagstaff at 4th, LLC (PZ-18-00205-03) and take the following action:
At the August 18, 2020, Council Meeting: 1. Hold the Public Hearing. 2. Read Ordinance No. 2020-21 by title only for the first time. 3. City Clerk reads Ordinance No. 2020-21 by title only (if approved above). At the September 1, 2020, Council Meeting: 4. Read Ordinance No. 2020-21 by title only for the final time. 5. City Clerk reads Ordinance No. 2020-21 by title only (if approved above). 6. Adopt Ordinance No. 2020-21. |
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9. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2020-49: A resolution approving a Binding Waiver of Enforcement between the City of Flagstaff and Northgate Holdings, LLC related to properties owned by Northgate generally located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-49 by title only
2) City Clerk reads Resolution No. 2020-49 by title only (if approved above) 3) Adopt Resolution No. 2020-49 |
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B. | Consideration and Adoption of Resolution No. 2020-48: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Primary/Special Election held on August 4, 2020. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-48 by title only
2) City Clerk reads Resolution No. 2020-48 by title only (if approved above) 3) Adopt Resolution No. 2020-48 |
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C. | Consideration and Adoption of Ordinance No. 2020-22: An ordinance granting to UNS Gas, Inc. an Arizona Public Service Corporation, its legal representatives, successors, lessees and assigns, certain powers, licenses, rights-of-way, privileges and franchise to construct, operate and maintain in the City of Flagstaff, State of Arizona, as now or hereafter constituted, works, systems and plans for the handling, production, manufacturing, transporting, storing, sale and distribution of gas into, out of, and through said municipality, and for the distribution and sale of such gas to said municipality, its inhabitants and others, including customers inside, beyond, and outside of the limits of said municipality; and to use the streets, avenues, easements, rights-of-way, alleys, highways, sidewalks, bridges and other structures and places and public grounds in said municipality for a period of twenty-five (25) years; and prescribing in connection therewith certain rights, duties, terms and conditions herein mentioned; and providing for the payment to said municipality of a percentage of certain revenues of grantee from its operations therein; and declaring an emergency | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the August 18, 2020 Council Meeting:
1) Read Ordinance No. 2020-22 by title only for the first time 2) City Clerk reads Ordinance No. 2020-22 by title only (if approved above) At the September 1, 2020 Council Meeting: 3) Read Ordinance No. 2020-22 by title only for the final time 4) City Clerk reads Ordinance No. 2020-22 by title only (if approved above) 5) Adopt Ordinance No. 2020-22 |
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D. | Consideration and Approval: MOU with Flagstaff Shelter Services
INFORMATION TO BE PROVIDED WITH FINAL AGENDA |
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10. | DISCUSSION ITEMS | |||||
A. | Rio de Flag Flood Control Project - Update. | |||||
B. | Priority Based Budgeting (PBB) Public Engagement Plan | |||||
11. | COUNCIL LIAISON REPORTS
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12. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion for launching an extensive community dialogue that thoroughly and sufficiently explores the Black lived experience in Flagstaff, in the state, and in the nation. The Black community from Flagstaff should lead the way on this, although other black voices from outside are also valuable and should absolutely be invited to participate. The recommendation is that we partner with Flagstaff’s Southside Community Association to have them lead the community dialogue. | |||||
B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a presentation to Council by the police department on their policies and procedures regarding racial profiling, de-escalation training, use of force, rules on the various types of choke holds, how complaints of inappropriate actions are handled, and procedures to prevent hiring officers that took inappropriate actions in other police departments. Presentation should include recommendations regarding procedures recently evolving in other cities where other professionals (e.g. paramedics, counselors, etc.) respond to calls that do not involve possible violence and do not require an armed officer. Also, consideration of creating a Public Safety Commission. | |||||
13. | CITY MANAGER REPORT | |||||
14. | COVID-19 UPDATES | |||||
A. | Discussion of the Re-Entry Plan and Monitoring Criteria | |||||
15. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
16. | ADJOURNMENT | |||||
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5.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Lijuan Zhen "Golden Dragon," 2730 E. Lakin Drive, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Golden Dragon is an existing business in Flagstaff with a current Series 06 (Bar) license. If approved it will be the 90th active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 21, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 24, 2020. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Golden Dragon - PD Memo | |||
Golden Dragon - Zoning Memo | |||
Golden Dragon - Map |
5.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Jeffrey Craig Miller, "Mayor," 101 S. San Francisco, Series 06, New Application. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: 1) Forward the application to the State with a recommendation for approval; 2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting of the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. The applicant is requesting approval of two Series 06 (bar) licenses at this location. If approved, one of the licenses will be made inactive by the State. A Series 06 license allows a bar retailer to sell and serve spirituous liquors, primarily by individual portions, to be consumed on the premises and in the original container for consumption on or off the premises. Series 06 (bar- all spirituous liquor) licenses are obtained through the person and/or location transfer of an existing license from another business. Both licenses are new licenses and were purchased from the Arizona Liquor License Lottery. If approved, this license will be one of the 22 active series 06 licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new application, consideration may only be given to the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 21, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 24, 2020. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 06 Description | |||
Mayor - PD Memo | |||
Mayor - Zoning Memo | |||
Mayor - Map | |||
RF Explanation of Derogatory Finding |
5.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Action on Liquor License Application: Franklin Garrison, Jr., "Flagstaff Station," 1800 N. Fort Valley Road, Series 12 (restaurant), New License. | |||||
STAFF RECOMMENDED ACTION: | |||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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Executive Summary: | |||||
The liquor license process begins at the State level and applications are then forwarded to the respective municipality for posting at the property and holding a public hearing, after which the Council recommendation is forwarded back to the State. A Series 12 license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Flagstaff Station is a new business in Flagstaff. If approved it will be the 91st active series 12 license in Flagstaff. Series 12 licenses are non-quota licenses. To view surrounding liquor licenses, please refer to the online interactive Liquor License Map. The property has been posted as required, and the Police and Community Development divisions have reviewed the application and provided their respective reports. |
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Financial Impact: | |||||
There is no budgetary impact to the City of Flagstaff as this is a recommendation to the State. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Liquor licenses are a regulatory action and there is no Council goal that applies. | |||||
Has There Been Previous Council Decision on This: | |||||
Not applicable. | |||||
Key Considerations: | |||||
Because the application is for a new license, consideration may be given to both the location and the applicant's personal qualifications. The deadline for issuing a recommendation on this application is August 21, 2020. |
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Community Involvement: | |||||
This business will contribute to the tax base of the community. | |||||
Expanded Options and Alternatives: | |||||
The application was properly posted on July 24, 2020. No written protests have been received to date. | |||||
Attachments: | Letter to Applicant | ||
Hearing Procedures | |||
Series 12 Description | |||
Flagstaff Station - PD Memo | |||
Flagstaff Station - Zoning Memo | |||
Flagstaff Station - Map |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Central Square software proprietary purchase contract for continued service and maintenance for a three (3) year term, with automatic 1-year renewals unless sooner terminated. |
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STAFF RECOMMENDED ACTION: | |||||
1. Approve the purchase agreement with Superion/CentralSquare to renew and extend services and maintenance 2. Authorize the City Manager to execute all necessary documents. |
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Executive Summary: | |||||
Staff is requesting the approval of the Central Square software and hardware system contract. This contract is to provide professional service for system maintenance. Allowing functionality for both the City’s Payroll and Fleet areas, resulting in employee time entry, paychecks, direct deposits, etc. and Fleet providing such services as vehicle and asset inventory, repair workorders, and warranty. In 2018 the City modified the terms of service to have Central Square host its server in their “cloud” and carry more responsibility for supporting the software, hardware, disaster recovery, etc. This current contract change has been adjusted in two areas. First, discontinuation of the service maintenance agreement for four modules that are no longer utilized. This reduces the annual maintenance costs. Second, clarified terms where the contract from 2018 had ambiguity. These items have been organized to align expectations between the City and Central Square. Central Square has honored these items and executed these new changes effective July 1st, 2020. |
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Financial Impact: | |||||
These contract changes produce a cost savings of almost $15,000 for FY 2020-2021. Previous FY 2020-2021 Cost: $81,116.39 Proposed FY 20202-2021 Cost: $66,649.90 This contract is budgeted in FY2020-2021 in account number 001-01-014-0041-1-4231. Prices increase by 11% for FY 2021-2022 (due to prorating of items) and thereafter 5% each year. This equates to the following: Year 1: $66,649.90; Year 2: $74,101.30; and Year 3: $77,806.36. Prices in renewal years thereafter would need to be mutually agreed upon. |
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Policy Impact: | |||||
None
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Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Key Community Priority: High Performing Governance This money-saving contract change will support the Council's Key Community Priority of High Performing Governance and further the associated Objectives of:
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Has There Been Previous Council Decision on This: | |||||
This contract has been in front of Council many times over the 25 years (plus) the City has been using this system. | |||||
Options and Alternatives: | |||||
Option 1: Approve contract as submitted. Recommended by IT and Management Services divisions due to the exposure of risk of a failure of payroll, Fleet services and/or other business-critical support; or Option 2: Provide direction on amending the contract; or Option 3: Not approve the contract. |
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Background and History: | |||||
In 2018 the City contracted with Superion, LLC to upgrade critical payroll, human resources, and other software, as well as provide support for the software that performs the City's payroll and other business critical solutions. | |||||
Key Considerations: | |||||
Keeping this system under support is critical to reduce exposure to risk. Without continued service and maintenance of this system, there would be a very high risk of missing a payroll, which will affect ASRS, PSPRS, Voya, garnishments, federal and state taxes and more. The amount of work to recreate a missed payroll is difficult to quantify but is known to be enormous. The City may also face possible fees and legal liabilities. | |||||
Community Benefits and Considerations: | |||||
None | |||||
Community Involvement: | |||||
The ability to pay staff in a timely manner is important to the community. Having a reliable software helps assure the City can meet its financial and work order commitments. | |||||
Attachments: | Former Central Square Contract | ||
Proposed new Central Square contract | |||
Proprietary Justification form |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for the Design of a Snow Removal Equipment Building. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Grant Agreement #3-04-0015-044-2020 with the U.S. Department of Transportation, Federal Aviation Administration in the amount of $859,977 for the Design of a Snow Removal Equipment Building. |
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Executive Summary: | |||||
Accept the grant agreement to provide funding for the Design of the Snow Removal Equipment Building. | |||||
Financial Impact: | |||||
The City submitted a grant application on December 2, 2019. A Request for Proposal was solicited for Professional Architectural Design Services and on July 7, 2020 council approved the contract with APMI in the amount of $859,977. Based on bids, on July 13, 2020 FAA awarded the City a grant in the amount of $859,977. This grant funds 100% of the project cost. This project is budgeted in 221-07-222-3423-0-4421 in FY 2020-21. |
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Policy Impact: | |||||
None | |||||
Connection to Priority Based Budgeting Results & Definitions: | |||||
To maintain and deliver quality, reliable infrastructure for our airport. This facility will provide maintenance and support of the delivery of core winter services needed for all aircraft (fixed wing and non-fixed) operations. In addition to housing all the snow removal equipment, this facility will relieve the current space needs deficiency for the fire station. The increase in the available space at the fire station will be made by housing all the snow operations equipment in this new facility. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, on July 7, 2020 the City Council approved the Professional Architectural Design Services Contract. This was approved with the understanding that the City had received FAA approval to proceed with the design services and had received the notice of award letter, but that the Grant Agreement would not be available for Council consideration and approval until August. | |||||
Options and Alternatives: | |||||
- Accept the Grant Agreement which will provide funding to design the snow removal equipment building. - Not accept the Grant Agreement and the funds will be returned and project terminated. |
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Background and History: | |||||
A Request for Proposal was solicited for Professional Architectural Design Services, bids were received on April 2, 2020 and on July 7, 2020 council approved the contract with APMI in the amount of $859,977. Based on bids, the City received a Grant Offer on July 13, 2020 from FAA for the Airport Improvement Program (AIP) Project No. 3-04-0015-044-2020 to Design the Snow Removal Equipment Building. | |||||
Key Considerations: | |||||
The estimated cost of construction of the facility is $8M, the design fee is within the typical costs for this type of facility. In addition, per FAA requirements an Independent Fee Estimate was performed and was slightly higher than the design bid amount. The project design is 100% grant funded and the building is needed for the safety and security of the FAA funded equipment and materials. | |||||
Community Involvement: | |||||
The City will benefit in numerous ways with the completion of this project. There will be a consolidation of facility resources (staff, equipment…) and thus, efficiency in these services is expected to increase. | |||||
Expanded Options and Alternatives: | |||||
Consult – Staff will continue to share the design progress with the airport commission as well as City Council. Empower – The Federal Aviation Administration and City Council have been very supportive of the project. | |||||
Attachments: | FAA AIP 44 Grant Agreement |
6.C.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Integrated Library System (ILS) Project; Contract #2020-09 with ByWater Solutions in the amount not to exceed $160,200.00. Flagstaff City- Coconino County Public Library District; Replacement of Current Integrated Library System. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Almost every library uses an Integrated Library System (ILS). As the name suggests, an ILS is an enterprise-level computer system that combines all of the records and functions needed to coordinate library services. For example, the current ILS manages over 155,000 user records (patrons and staff) and over 463,000 catalog records (titles and items). These records are managed by software modules that accomplish necessary tasks: Circulation (check-in, check-out, holds), Cataloging (collection management), Periodicals (magazines), Acquisitions (new purchases), and the Online Catalog (public web and app interface, “my account” access). The Library has been using its existing Integrated library system (ILS) since 2001 (Symphony, provided by SirsiDynix). While this system has served the library well, new technologies are offering new options that will benefit the Library. Through an RFP/competitive bidding process, our library has selected the Koha ILS, with support provided by ByWater Solutions. Koha is an open-source ILS. That is, anyone can write code and develop modules/widgets for the system. Because the code is not proprietary (like the existing system), costs are reduced while offering a more flexible and customizable ILS. The proposed ILS is a cloud-based, hosted system. This further reduces costs by eliminating in-house server maintenance. Because Koha’s ILS system was created in the days of cloud base computing, this new ILS system will also provide more customer service tools for the library to better meet the needs of our library patrons in a ever growing computer world. |
|||||
Financial Impact: | |||||
The ILS serves the entire Coconino County Free Library District and is entirely funded by the District. The budget for this contract in FY2020-2021 is $187,189 in account number 030-07-037-6003-5-4301. There will be no impact to the City’s General Fund. After the first-year system migration, ongoing maintenance costs will be reduced by about 75%, which represents about $75,000 in savings for the District annually. |
|||||
Policy Impact: | |||||
None.
|
|||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Goal CC.5. Support and promote art, science, and education resources for all to experience. Goal PF.2. Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. Goal ED.2. Support and encourage an excellent educational system that pro-motes critical thinking and job training programs at all levels. |
|||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
1. Approve the purchase agreement for a five-year term with ByWater Solutions for an ILS, reducing annual maintenance costs by 75%. Recommended. 2. Approve the purhcase agreement for a five-year term with ByWater Solutions for an ILS, but direct staff to not purchase one or more of the options offered, thus further reducing the contract price. 2. Do not approve the purchase agreement and direct staff to either a) continue operating with existing system and annual maintenance costs, or b) reject all proposals and direct staff to solicit new proposals . |
|||||
Background and History: | |||||
Purchasing staff published a Request for Proposals (RFP) solicitation for the Library ILS System in the Arizona Daily Sun on May 17 and May 24, 2020, and posted the solicitation on the City of Flagstaff’s PlanetBids Website on May 13, 2020. On June 4, 2020, the City received six Proposals from Library system vendors. A five-member Selection Committee consisting of City staff, and one from an outside business, reviewed and evaluated the proposals. Based upon the numerical scoring of the proposals, the Selection Committee identified ByWater Solutions LLC as the most qualified vendor for providing the Library ILS System and is being recommended for the Project. Evaluation scores for all vendors are as followed: ByWater Solutions 475 Equinox 443 Insignia 389 Book Systems 360 Demco 356 The Library Corp 328 ByWater Solutions LLC proposed a system that most reflected what the Library requested with a more fiscally responsible fee schedule. |
|||||
Attachments: | ByWater Proposal Attachment A |
6.D.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Approval of Cooperative Purchase Contract: Cisco Collaboration Enterprise Agreement with Advanced Network Management, Inc. | |||||
STAFF RECOMMENDED ACTION: | |||||
|
|||||
Executive Summary: | |||||
|
|||||
Financial Impact: | |||||
This Cooperative Purchase Contract has a total cost not to exceed $135,000 (plus applicable taxes), in the form of annual fees cost of approximately $27,000 (plus applicable taxes), over a period of five (5) years, effective immediately. The charges from this Cooperative Purchase Contract are charged to account number 001-01-014-0044-1-4229 and has a budget in FY 2020-2021 of $37,175. | |||||
Policy Impact: | |||||
No impact.
|
|||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Provide Exceptional Service: Provide employees tools, training, and support. | |||||
Has There Been Previous Council Decision on This: | |||||
None. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City of Flagstaff regularly utilizes State of Arizona cooperative purchase contracts to ensure the best pricing possible to keep services fiscally responsible. This Cooperative Purchase Contract locks in the best pricing possible for a consistent cost over a 5-year period, allowing for easier budget planning and cost savings each year. | |||||
Key Considerations: | |||||
This Cooperative Purchasing Contract 1GPA 19-07PV-01 allows for the best possible pricing locking in the best pricing possible for a consistent cost over a 5-year period, allowing for easier budget planning and cost savings each year. This also provides more functionality than our existing licensing and purchasing structure. | |||||
Community Benefits and Considerations: | |||||
Approval of this Cooperative Purchase Contract will allow the community to continue to contact and interact with the organization via phone communications, with a locked-in price for 5 years that has an estimated cost savings of $21,000 over 5 years for City of Flagstaff. | |||||
Community Involvement: | |||||
None. | |||||
Expanded Options and Alternatives: | |||||
None. | |||||
Attachments: | Cisco Collaboration EA quote | ||
End User Information Form | |||
Coop Contract | |||
Internal Connections | |||
ANM Extension | |||
ANM RFP |
6.E.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Grant Agreement: Acceptance of the Department of Justice’s Office of Community Oriented Policing Services (COPS Office), Community Policing and Development (CPD) Microgrant for Officer Safety and Wellness for Flagstaff Police Department Staff. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the award from the Department of Justice for grant funds in the amount of $88,770; there is no City match required for this grant.
|
|||||
Executive Summary: | |||||
In recent years, an alarming trend has emerged in which more police officers die by suicide than in the line of duty. The Flagstaff Police Department (FPD) has experienced critical incidents and tragically the suicides of two employed officers and the suicide of a former officer in the past ten years, in addition to a medical (PTSD-related) retirement. To counter these destructive trends, FPD is looking to initiate a state-of-the-art 360 Wellness Program to pro-actively address issues that give rise to job-related stress. Officers often bring high stress levels from personal and professional relationships, financial strain, poor nutrition, and improper physical conditioning to the job each day. This pre-existing stress, coupled with a single critical incident or series of critical incidents, can become a breaking point for an individual officer. Accordingly, the program envisioned by FPD is holistically designed and proactive in nature and includes seven key deliverables; 1) providing greater access to counseling services and addressing the stigma surrounding mental health, 2) providing Emotional Survival training for employees and their families, 3) providing financial literacy training, 4) providing nutritional counseling, 5) incentivizing physical fitness, and 6) providing stress inoculation training. These six deliverables will be packaged into a final seventh deliverable; a guidebook, including key materials, implementation guidelines and lessons learned, that will be disseminated to mid-size police agencies across the Southwest to guide them in implementing lasting and sustained change towards improving mental health services for law enforcement professionals. The Flagstaff officer wellness and safety program is a significant step towards adopting a philosophy that not being OK, is OK. | |||||
Financial Impact: | |||||
The grant award is $ 88,770.00 which will fund a new and sustainable Officer Safety and Wellness program. This grant will cover all costs associated with the program, and there will be no new cost to the city. This grant was not budgeted for in FY 2020-2021;however, there is sufficient budget within the police grants to cover these grant expenditures in FY 2020-2021. | |||||
Policy Impact: | |||||
The approval of this grant will have no direct impact on any policies of the Flagstaff Police Department. | |||||
Connection to Priority Based Budgeting Results & Definitions: | |||||
Effective Governance - Regional Plan (2030) - Planning, Public Safety, Goal PF.3 Provide high-quality emergency response and public safety services. | |||||
Has There Been Previous Council Decision on This: | |||||
No, this is a new grant initiative to fund a new program within the Flagstaff Police Department focused on employee wellness and safety. | |||||
Options and Alternatives: | |||||
Approve the acceptance of the grant or decline the acceptance of the grant. | |||||
Background and History: | |||||
The CPD Microgrant was awarded to the Flagstaff Police Department to create a new innovative approach to Officer Safety and Wellness with the design to reduce job-related stress, officer suicide, and to promote sound on and off duty decision making through increased training and a commitment to the wellness of our employees. This program will be summarized in a guidebook and delivered to the COPS Office for examination and review with the intention of being a model program for police agencies across the country. | |||||
Key Considerations: | |||||
This grant provides new opportunities to personally and professionally develop and retain the staff at the Flagstaff Police Department by implementing an innovative wellness program that is designed to be sustainable for years to come by creating in-house trainers and implementing healthier lifestyles and choices by our employees. We hope the program will promote de-escalation techniques and create healthier staff who will make sound and experienced decisions while serving the citizens of Flagstaff and upholding the mission of the Flagstaff Police Department. | |||||
Community Benefits and Considerations: | |||||
N/A | |||||
Community Involvement: | |||||
Our officers will receive state of the art training to better meet the demands of the community and providing excellent customer service to our community. | |||||
Expanded Options and Alternatives: | |||||
We will contract with trainers and instructors from different areas of expertise within the community to achieve the seven deliverables within the grant project. | |||||
Attachments: | COPS Micro Grant Agreement |
7.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: A cooperative purchase contract with Passport Labs, Inc. for parking enforcement software services utilizing the National Cooperative Purchasing Alliance (NCPA) Contract (Contract # 05-20). | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the contract with Passport Labs Inc. for parking software and services in an amount not-to-exceed $102,639.73 over a three year contract period, identified as Years 4, 5, and 6:
Annual Breakdown
|
|||||
Executive Summary: | |||||
In November of 2016, the City Council approved the necessary contracts for the purchase of parking enforcement equipment and approval for an annual subscription for parking enforcement software with NuPark Inc. The contract with NuPark ends in 2021. Passport Labs, Inc purchased NuPark, Inc and thus we are now executing a contract extension with Passport Labs. This contract with Passport Labs, Inc will extend our contractual relationship for software services until 2023, as well as implement improvements to the enforcement software and upgrade our current enforcement hardware. The benefit of entering into a new contract now is that the new contract offers access to the upgraded software and hardware under the revised scope of work, but at the same price the City has been paying during under the NuPark contract. | |||||
Financial Impact: | |||||
The contract is a necessary expense for a parking program and is budgeted annually in account 061-07-0891-6-4343 with total FY 2020-21 budget of $110,978 for all software contracts. Though ParkFlag is currently suspended and not making revenue, the subscription for enforcement software is in ParkFlag's existing budget and is necessary to maintain for program re-engagement and in the current status. Enforcement software and hardware is still a necessity that is used on a daily basis to enforce all Title 9 parking infractions. | |||||
Policy Impact: | |||||
There would be no change in policy.
|
|||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics. | |||||
Has There Been Previous Council Decision on This: | |||||
Council approved the previous contract in November of 2016. | |||||
Options and Alternatives: | |||||
1) Council may approve the contract and authorize ParkFlag to continue use of Passport Labs, Inc software with the proposed enhancements. 2) Council may request amendments to the contract that would require additional negotiation or procurement and potentially impact ParkFlag's functionality temporarily. 3) Council may reject the contract and direct staff to procure an additional vendor which would potentially cause a temporary program disruption. |
|||||
Background and History: | |||||
The initial NuPark contract was executed in November 2016, prior to the launch of paid parking. NuPark is the enforcement software used for the following: the entire permit system; citations and warnings; any payments received of the kiosks (generally on-line or at a customer service agent); and tracking court hearings and appeals. It is a critical component of the program. NuPark also provides hardware including the handhelds and printers used by Parking Aides. The existing NuPark contract expires in March 2021, and needs to be extended for continuation of ParkFlag operations. Passport Labs, Inc. is a key provider of parking solutions, serving more than 5,000 locations worldwide. Passport Labs recently purchased NuPark and all of their existing contracts. When ParkFlag renews the contract for continuation of software, hardware and reporting and tracking services, it will be with Passport Labs, Inc. At the time of Passport Inc.'s procurement of Nupark Inc, ParkFlag was considering ending the contract with NuPark Inc., due to poorly functioning hardware, end user issues, and poor customer service. ParkFlag considers Passport's purchase of Nupark as an opportunity to obtain superior enforcement software and hardware at the current contract price. Approval of the contract under consideration will provide access to the upgraded software and hardware at a price consistent with the former product and provide for the use of the system for multiple years. |
|||||
Key Considerations: | |||||
Passport Labs Inc. software and services is necessary to continue ParkFLag operations. Passport Labs Inc. has an ongoing relationship with Flowbird, ParkFlag's current parking kiosk vendor and Flowbird App operators. The two systems (hardware and software) integrate well. The Passport Labs Contract, like the NuPark contract, will be procured via the National Cooperative Purchasing Alliance (NCPA). The NCPA is a leading national government purchasing cooperative working to reduce the cost of goods and service by leveraging the purchasing power of public agencies in all 50 states. The cost of the contract remains on the same scale as the current Nupark contract and will include improved equipment and services. The purchase will include installation and training. |
|||||
Community Involvement: | |||||
Improved permitting system for customers Improved enforcement software Reduced customer and staff concerns A better functioning parking program |
|||||
Expanded Options and Alternatives: | |||||
Inform | |||||
Attachments: | Pasport SOW | ||
Pasport RFP for NCPA Contract | |||
Passport Response | |||
NCPA Award Letter | |||
Renewal Letter | |||
Passport Presentation | |||
CIty Cooperative Contract |
7.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-20: An ordinance of the Flagstaff City Council authorizing the acquisition of approximately .082 acres of real property located at 424 East Butler Avenue, Coconino County Assessor Parcel Number 104-01-023, for the Lone Tree Overpass Project, providing for delegation of authority; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2020-20 by title only for the final time
2) City Clerk reads Ordinance No. 2020-20 by title only (if approved above) 3) Adopt Ordinance No.2020-20 |
|||||
Executive Summary: | |||||
Adoption of this ordinance will authorize the acquisition of approximately .082 acres (3,588 square feet) of real property located at 424 East Butler Avenue, Coconino County Assessor Parcel Number 104-01-023, for Lone Tree Overpass project. The lot is located on the northwest corner of Butler Avenue and Colorado Street and has an existing single-family home. The property owner recently approached the City and asked whether the City would be interested in purchasing the subject property. | |||||
Financial Impact: | |||||
The final Real Estate Purchase Contract and the purchase price will be subject to future Council approval. City staff will obtain an appraisal of the property. In November of 2018, Flagstaff voters passed Proposition 420, a tax dedicated to paying for the costs of a Lone Tree Railroad Overpass from Butler Avenue to Route 66, along with related pedestrian, bicycle, and street connections. The City of Flagstaff has programmed funding for the Lone Tree Overpass Project in its 5-year Capital Improvement Program. |
|||||
Policy Impact: | |||||
None. | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Completion of the Lone Tree Overpass project advances goals to alleviate congestion along Milton Road, the primary north-south corridor. The project will contribute to the roadway capacity needed for existing and future conditions, establish a grade separated crossing of the BNSF, provide greater viability to existing and future businesses and link to J.W. Powell Boulevard in connection with the City of Lone Tree Comprehensive Plan. | |||||
Has There Been Previous Council Decision on This: | |||||
In 2006 the Flagstaff City Council adopted the Lone Tree Corridor Study which provided 15% conceptual plans for the entire corridor. In 2010, the City Council adopted the Lone Tree Overpass study which provided 30% plans for the overpass. In 2018 the City Council placed Proposition 420 on the ballot, which funds the design and construction of the Lone Tree Overpass. On June 17, 2020, the City Council adopted the 2020-21 budget which includes funding for Lone Tree Overpass in the Capital Improvement Program. | |||||
Options and Alternatives: | |||||
1. Adopt the ordinance to authorize acquisition; or 2. Do not adopt the ordinance, and purchase the property at a later date. |
|||||
Background and History: | |||||
The property owner recently approached the City and asked whether the City would be interested in purchasing the subject property. The property was identified in the 2010 Lone Tree Overpass study as necessary for acquisition. | |||||
Key Considerations: | |||||
The Flagstaff voters approved funding to design and construct the Lone Tree Overpass, based on the 2010 study. Acquisition of the subject property is required to construct the project. | |||||
Community Involvement: | |||||
The Lone Tree Overpass Project will provide a new entry in to downtown Flagstaff, provide enhanced regional mobility, and improve community and local circulation. The project will enhance the multi-modal initiatives of the community, including inclusion of bicycle and pedestrian facilities and transit opportunities. | |||||
Expanded Options and Alternatives: | |||||
Capital Engineering is preparing a Request for Statement of Qualifications (RSOQ) to retain a professional consultant team to complete final design and construction plans. The scope of services will include a public participation plan to engage the community in design and operational input. The project team has also discussed a specific task to assess the projects impact to the Southside neighborhood and mitigation strategies. | |||||
Attachments: | Ord. 2020-20 | ||
Exhibit A | |||
Map of Property | |||
Sample Purchase Contract |
7.C.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-19: An Ordinance of the Flagstaff City Council authorizing the abandonment of a parking easement across real property located along the west side of Woodlands Village Boulevard north of McConnell Drive in exchange for a Flagstaff Urban Trails System easement; delegating authority, approving forms, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2020-19 by title only for the final time
2) City Clerk reads Ordinance No. 2020-19 by title only (if approved above) 3) Adopt Ordinance No. 2020-19 |
|||||
Executive Summary: | |||||
Approval of Ordinance 2020-19 will authorize the City to abandon its interest in an existing parking easement and record a FUTS easement on a parcel located on the northwest corner of Woodlands Village Boulevard and McConnell Drive. | |||||
Financial Impact: | |||||
The City will be receiving a FUTS easement at no cost to City, in exchange for abandoning its property interest in a parking easement. Financial impacts are limited to administrative costs associated with the easements, including the cost of preparing a legal description and recording fees. Expenses will be paid from the Neighborhood Open Space and FUTS bond, which allows for administrative costs of FUTS easement acquisition. | |||||
Policy Impact: | |||||
None | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
TRANSPORTATION & PUBLIC INFRASTRUCTURE Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. |
|||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Background and History: | |||||
In 2019 the City was approached by a property owner requesting that the City abandon its interest in a parking easement that benefits adjacent land owned by the City and planned for a future neighborhood park. The parking easement was recorded 1995 and re-recorded in 1997 across parcels 1B, 1C, 1D, and 1E along the west side of Woodlands Village Boulevard between Forest Meadows Street and Highland Avenue (McConnell Drive). The easement allowed up to 61 parking spaces, which were presumably intended as additional parking for a planned commercial development to the south on Tract A of the Woodlands Village Unit Three subdivision. The Tract A site is now occupied by the Staples store, Your Pie restaurant, and other commercial businesses. Subsequent to the easement, a commercial development was built on Tract A, but the additional parking was never built on the adjoining easement. During the process of development, Tract A was split into several parcels, and the City was given two parcels on the northwest side of Staples for a future park and open space. When the City obtained these parcels, it also inherited an interest in the parking easement. The City’s property interest in the parking easement is approximately 39% of the total easement area, or about 24 parking spaces. The City’s Parks and Recreation Division is now planning park improvements on the parcel. The owner of parcel 1D, Westside Veterinary Clinic, has a site plan application before the City to construct a veterinary clinic on the site, which is located on the northwest corner of Woodlands Village and McConnell. They have asked the City to abandon its interest in the easement to allow the development to move forward. Several other parcel owners have already abandoned their interest in the parking easement. In exchange for abandoning the parking easement, the City has requested a 20-foot FUTS easement across the westerly edge of the site for a future FUTS connection between Mountain Trail Apartments and the Woodlands Village/McConnell intersection and local businesses. There is also an access easement across the south side of the parcel, corresponding to the short segment of street, called Highland Avenue, on the west leg of the Woodlands Village/McConnell intersection. This segment appears to be a public street, but in fact it is an access easement across a private parcel. The access easement will remain in place and is not affected by the abandonment of the parking easement or recording the FUTS easement. |
|||||
Key Considerations: | |||||
The parking easement on parcel 1D is not a suitable location for additional or overflow parking for the City’s planned westside park, so the parking easement does not have a significant benefit to the City. The access easement could potentially serve as secondary or maintenance access to the park, depending on site layout. The new FUTS easement will allow a future pedestrian and bicycle connection between Mountain Trails Apartments and the Woodlands Village/McConnell intersection. There is already an informal path that makes this connection across the site, likely used by students walking or biking to the NAU campus along McConnell Drive. If no FUTS easement is granted then when the parcel develops this informal connection will be blocked, and residents of Mountain Trail will be required to go the long way around on Highland Mesa and Forest Meadows to make the same connection. The trail also provides convenient access to the commercial area for apartment residents away from traffic. Easements across two other parcels, including the Mountain Trail parcel, will be necessary to complete the trail connection. The acquisition of these parcels will be pursued separately. There is also potential to extend the FUTS connection north in the future across the westerly edge of two other vacant land parcels, 1B and 1C, to complete the trail connection to Forest Meadows Street. This route is already used by residents of neighborhoods to the north, who are also likely commuting to the NAU campus. The parking easement also encumbers both of these parcels. When a development proposal for parcels 1B and 1C is reviewed, the City will work with the applicant on an extension of the trail and abandonment of the parking easement. The FUTS easement is compatible with the site plan for the proposed vet clinic. The easement area is limited to the westerly 20-feet of the site, which remains undeveloped on the site plan. Parking for the clinic and a retaining wall are planned just east of the easement area. At the grantor’s request, the FUTS easement will be accessed only from the access road (versus through other areas of grantor’s property). The vet clinic has agreed to dedicate the easement. City staff has ordered a legal description for the FUTS easement, and if feasible this will be attached to the staff summary prior to the July 7, 2020, council meeting. |
|||||
Attachments: | Ord. 2020-19 | ||
Parcels and easements map | |||
Form of abandonment or parking easement | |||
FUTS easement | |||
Westside Vet Clinic site plan | |||
Parking easement (Instrument 95-20394) |
8.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-21: Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO). | |||||
STAFF RECOMMENDED ACTION: | |||||
The Planning & Zoning Commission recommends the City Council, in accordance with the findings presented by staff, approve the requested Direct to Ordinance Zoning Map Amendment for Flagstaff at 4th, LLC (PZ-18-00205-03) and take the following action:
At the August 18, 2020, Council Meeting: 1. Hold the Public Hearing. 2. Read Ordinance No. 2020-21 by title only for the first time. 3. City Clerk reads Ordinance No. 2020-21 by title only (if approved above). At the September 1, 2020, Council Meeting: 4. Read Ordinance No. 2020-21 by title only for the final time. 5. City Clerk reads Ordinance No. 2020-21 by title only (if approved above). 6. Adopt Ordinance No. 2020-21. |
|||||
Executive Summary: | |||||
Direct to Ordinance Zoning Map Amendment, by applicant Flagstaff at 4th, LLC, of approximately 13.65 acres of real property located at 1002 N Fourth Street (APN 106-08-005J) from Medium Density Residential (MR) to Highway Commercial (HC), for purposes of a horizontal mixed-use development containing commercial retail and multi-family residential uses. The development site is located in the Resource Protection Overlay (RPO). The Flagstaff Planning and Zoning Commission held one public hearing on July 8, 2020, to consider the Direct to Ordinance Zoning Map Amendment. At that hearing, the Planning and Zoning Commission voted 4-1 in favor of forwarding the application to the City Council with a recommendation of approval subject to conditions. |
|||||
Financial Impact: | |||||
The Direct to Ordinance Zoning Map Amendment has no financial impact. | |||||
Policy Impact: | |||||
The Direct to Ordinance Zoning Map Amendment has no policy impact.
|
|||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Council Goals:
|
|||||
Has There Been Previous Council Decision on This: | |||||
There has not been prior Council decision on the Direct to Ordinance Zoning Map Amendment application. | |||||
Options and Alternatives: | |||||
The City Council may approve the application as proposed, approve the application with modified conditions, or deny the application. Adoption of Ordinance 2020-21 will have the effect of approving the rezoning application, subject to conditions listed in the Ordinance. |
|||||
Background and History: | |||||
The applicant proposes the development of a horizontal mixed-use project consisting of commercial retail and multi-family residential uses on the parcel. The commercial building is proposed as a 6,000 SF single-story structure situated in the southwest corner of the property at the intersection of N Fourth Street and Butler Avenue. The residential component of the project consists of 224 multi-family residential units (288 bedrooms) within (4) four-story apartment buildings and a 4,756 SF club-house with pool and common area amenities. The (4) four-story residential buildings each contain (16) two-bedroom, (31) one-bedroom, and (9) studio units. |
|||||
Key Considerations: | |||||
The subject property is designated as Future Suburban area type and is located within a Regional Suburban Activity Center (S18) place type on the Regional Plan’s Future Growth Illustration, Map 22. Characteristics of a Regional Suburban Activity Center include larger, mixed-use projects located at the commercial core. Within this commercial core regional to community-wide scale commercial retail, restaurants, and residential land uses are expected as part of mixed-use development. Regional-scale activity centers should provide connected pedestrian and bicycle infrastructure across the site and to public transit stops. Regional Suburban Activity Centers also anticipate a density of 14+ units per acre (the proposal provides 16 units per acre) and public civic spaces that are place-making. The commercial portion of the project is required to be constructed either prior to, or simultaneous with, the residential component of the development and may not at any time be separated from the existing parcel. In an effort to provide more easily convertible and physically attractive tenant spaces for lease the commercial building suites will be completed to a finish, including among other things full concrete floors, complete suite demising walls, installed HVAC units, interior and exterior lighting, electrical outlets and plumbed restrooms. The development proposes 10% of the residential units as Affordable Housing units. The project includes provisions for up to 12 on-site electric vehicle charging stations and the project proposes 190 bicycle spaces on site. Commercial finish requirements, multi-family unit mix, Affordable Housing administration, and electric vehicle and bicycle parking quantities and locations are addressed in the Project's Development Agreement. Please note that the Ordinance includes an additional condition, condition #6, that was added to the Ordinance during the review of the Development Agreement. This condition was not included in the conditions list of the Staff Report that was reviewed by the Planning and Zoning Commission. |
|||||
Community Involvement: | |||||
The project includes 22 affordable housing units for up to 80% area median income (AMI) and will accept HUD Housing Choice Vouchers and Veterans Affairs Supportive Housing (“VASH”) Vouchers. The proposed project facilitates efficient use of the current and planned improvements to commercial and transportation corridors and will be required to pay proportional fees for a permanent traffic signal at N Fourth Street and Butler Ave. The project is required to pay proportional fees for the JW Powell Improvement District transmission water main. The project contributes to the growth and stability of a number of surrounding preexisting suburban neighborhoods and provides a missing commercial use to the Regional Suburban Activity Center.The required civic spaces provide an amenity to the development and surrounding community and takes advantage of preserved existing ponderosa pines on-site. | |||||
Expanded Options and Alternatives: | |||||
Public hearings before the Planning and Zoning Commission and City Council are conducted in conjunction with requests for Direct to Ordinance Zoning Map Amendments. In accordance with State Statute, notice of the public hearing was provided by placing an ad in the Daily Sun, posting notices on the property, and mailing a notice to all property owners within 1,000-feet (exceeding the minimum of 300-feet) of the site excluding rights-of-way.The applicant was required to hold two neighborhood meetings regarding this case. The first meeting was held on October 29, 2019 at 5:30 pm at the Sinagua Middle School Auditorium. The second meeting was held on December 19, 2019 at 6:00 pm at the Flagstaff Aquaplex. The results of the meetings are included with the attached Citizen Participation Report. As of this writing, five emails from the public have been received by staff regarding this proposed development. They are included as attachments to this report. The emails express concerns over the height of the proposed four-story apartments, the project’s impact on traffic in the area, and an increase in density based on the rezoning. Comments note concern that the buildings will affect views from surrounding areas and that surrounding developments have been limited to 3-stories. Other issues raised are the availability of municipal water to support current and future developments and concern that the City already has too many apartment units in the market or under construction. |
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Attachments: | Ord. 2020-21 | ||
Exhibit A to Ordinance | |||
Exhibit B to Ordinance | |||
Staff Report | |||
Presentation | |||
Application | |||
Draft Development Agreement | |||
Area Context Map | |||
Legal Notice | |||
Project Narrative and FRP 2030 Analysis | |||
Citizen Participation Plan and Reports | |||
Site Plan Dwgs | |||
Emails from the Public |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-49: A resolution approving a Binding Waiver of Enforcement between the City of Flagstaff and Northgate Holdings, LLC related to properties owned by Northgate generally located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-49 by title only
2) City Clerk reads Resolution No. 2020-49 by title only (if approved above) 3) Adopt Resolution No. 2020-49 |
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Executive Summary: | |||||
Northgate Holdings, LLC (“Northgate”) is the owner of six parcels of land located north of Ellery Avenue and south of Dupont Avenue on South San Francisco Street in Flagstaff, with Assessor Parcel Numbers 103-15-023, 103-15,024, 103-15-025, 103-15-026, 103-15-002, and 103-15-003 (“Northgate Properties”). The Northgate Properties are zoned Community Commercial (CC) and also have the option to elect T4 Neighborhood 1 (T4N.1) transect zoning. On December 19, 2017, the Flagstaff City Council adopted a land use law, Ordinance 2017-31, which made various amendments to the Flagstaff Zoning Code. Northgate was the owner of the Northgate Properties on December 19, 2017. Arizona Revised Statutes §12-1134 (“Prop 207”) allows a property owner to seek just compensation when a city adopts a land use law that reduces the property owner’s existing rights to use, divide, sell, or possess private real property and such action reduces the fair market value of the property. On December 2, 2019, Northgate filed a claim for just compensation under Prop 207, asserting that some of the amendments to the Flagstaff Zoning Code adopted by Ordinance 2017-31 reduced its rights to use the Northgate Properties and thereby reduced the fair market value of the Northgate Properties. Northgate is seeking $2 million in just compensation for the alleged reduction in market value of the Northgate Properties. In response to a claim for just compensation under Prop 207, a city may reach an agreement with the property owner on the demanded compensation, deny the demanded compensation and defend such denial in litigation, amend the use law, repeal the land use law, or issue to the property owner a binding waiver of enforcement of the land use law on the owner’s specific parcels. If the City Council approves and adopts the attached resolution approving a Binding Waiver of Enforcement between the City and Northgate, the Northgate Properties would not be subject to the following amendments adopted by Ordinance 2017-31:
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Financial Impact: | |||||
Adoption of the resolution and approval of the Binding Waiver of Enforcement will moot Northgate's claim for $2 million in just compensation. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Res. 2020-49 | ||
Binding Waiver of Enforcement | |||
Northgate Properties Map | |||
Ord. 2017-31 |
9.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-48: A resolution of the Mayor and Council of the City of Flagstaff, Coconino County, Arizona, declaring official and adopting the results of the Primary/Special Election held on August 4, 2020. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-48 by title only
2) City Clerk reads Resolution No. 2020-48 by title only (if approved above) 3) Adopt Resolution No. 2020-48 |
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Executive Summary: | |||||
Resolution No. 2020-XX summarizes the results of the recent Primary/Special Election held on August 4, 2020, as indicated in the Final Results received from Coconino County Elections Department. As stated in the resolution, the results indicate that the following candidates have been nominated for consideration of the position of Mayor at the November 3, 2020 General Election: Insert Final Results. Proposition 434 was approved/denied and Proposition 435 was approved/denied. RESULTS and RESOLUTION WILL BE PROVIDED WITH THE FINAL AGENDA |
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Financial Impact: | |||||
None | |||||
Policy Impact: | |||||
None | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
High Performing Governance Inclusive & Engaged Community |
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Has There Been Previous Council Decision on This: | |||||
N/A | |||||
Attachments: |
9.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-22: An ordinance granting to UNS Gas, Inc. an Arizona Public Service Corporation, its legal representatives, successors, lessees and assigns, certain powers, licenses, rights-of-way, privileges and franchise to construct, operate and maintain in the City of Flagstaff, State of Arizona, as now or hereafter constituted, works, systems and plans for the handling, production, manufacturing, transporting, storing, sale and distribution of gas into, out of, and through said municipality, and for the distribution and sale of such gas to said municipality, its inhabitants and others, including customers inside, beyond, and outside of the limits of said municipality; and to use the streets, avenues, easements, rights-of-way, alleys, highways, sidewalks, bridges and other structures and places and public grounds in said municipality for a period of twenty-five (25) years; and prescribing in connection therewith certain rights, duties, terms and conditions herein mentioned; and providing for the payment to said municipality of a percentage of certain revenues of grantee from its operations therein; and declaring an emergency | |||||
STAFF RECOMMENDED ACTION: | |||||
At the August 18, 2020 Council Meeting:
1) Read Ordinance No. 2020-22 by title only for the first time 2) City Clerk reads Ordinance No. 2020-22 by title only (if approved above) At the September 1, 2020 Council Meeting: 3) Read Ordinance No. 2020-22 by title only for the final time 4) City Clerk reads Ordinance No. 2020-22 by title only (if approved above) 5) Adopt Ordinance No. 2020-22 |
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Executive Summary: | |||||
UNS Gas is a natural gas company and an Arizona public service corporation. UNS is regulated by the Arizona Corporation Commission, per the Arizona Constitution, Art. 15, Section 3. UNS has a franchise to use City right-of-way (ROW) and public utility easements (PUEs) for its natural gas transmission and distribution pipelines and facilities. The existing franchise is expiring in October 2020. The Arizona Constitution provides that only voters may approve a franchise. At the August 4, 2020 Special Election, UniSource presented a new franchise agreement for voter approval (Proposition 434). Voters approved Proposition 434 and the City Council must enact the agreement by ordinance. The approved franchise includes the following:
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Financial Impact: | |||||
UNS Gas pays a franchise fee of 2% of its gross receipts for gas sold in Flagstaff. UNS Gas also collects and remits local transaction privilege (sales) tax under the utilities category. As such, UNS Gas is a revenue resource for the City. | |||||
Policy Impact: | |||||
None. | |||||
Connection to Priority Based Budgeting Key Community Priorities and Objectives: | |||||
Inclusive & Engaged Community
Foster community pride and civic engagement Sustainable, Innovative Infrastructure Deliver outstanding services to residents through a healthy, well maintained infrastructure system |
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Has There Been Previous Council Decision on This: | |||||
There was a Work Session on March 10 that provided Council and public with information about the proposed franchise. Council called the Election by Resolution on April 10, 2020, upon making a finding that the proposed franchise agreement would benefit the community. |
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Attachments: | Ord. 2020-22 |
10.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Rio de Flag Flood Control Project - Update. | |||||
STAFF RECOMMENDED ACTION: | |||||
Facilitate Council discussion with an update on the project. | |||||
EXECUTIVE SUMMARY: | |||||
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INFORMATION: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Council Goal 2018 – 2020 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2018 – 2020 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources. Regional Plan – Policy WR 5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protection, and rainwater harvesting. Team Flagstaff Strategic Plan – Priority 3 Deliver outstanding services through a healthy environment, resources, and infrastructure. Has There Been Previous Council Decision on This: The Rio de Flag project has been before various City Councils for updates within the last 15 years. Council has acted on executing the original Project Cooperation Agreement between the City and the U.S. Army Corps of Engineers, approving concurrent fiscal year budgets and consulting design service contracts. City Council considered the Stormwater Fee increase as presented by staff on November 20, 2018. City Council award of a professional services contract with Beta Public Relations, LLC on March 19, 2019, for a Public Outreach Campaign. City Council has received project updates for the current status throughout the calendar year of 2020. City Council considered and approved Change Order No. 13 to the design contract for Shephard Wesnitzer, Inc. for added work necessary to take the project design to completion. Staff will provide a presentation to the Council for the update on the current status of the project. The update will include project issues for the council’s benefit. Staff has provided project updates to various City Commissions that have an interest or benefit. |
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Attachments: | Vicinity Map |
10.B.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE | |||||
Priority Based Budgeting (PBB) Public Engagement Plan | |||||
STAFF RECOMMENDED ACTION: | |||||
Give feedback on the PBB Public Engagement Plan and approve staff to proceed with the deployment of the community input survey. |
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EXECUTIVE SUMMARY: | |||||
In May of 2019, the City of Flagstaff embarked on a journey to implement Priority Based Budgeting (or PBB). PBB is a leading best practice in municipal government budgeting and allows cities to re-envision how they utilize their budgets. Specifically, PBB enables cities to measure investments in priorities, create programmatic insights, and identify opportunities for future action. PBB also offers an array of opportunities for public engagement in the city’s budgeting process. In order to achieve a greater public understanding of PBB and involvement in the City’s budgeting process, the PBB Project Team, consisting of Sarah Langley, Jack Fitchett, Heidi Derryberry, Rick Tadder and Shane Dille, has drafted a 3-part plan to elicit meaningful and diverse input from Flagstaff residents.
It is envisioned that the PBB Public Engagement Plan, comprised of the three phases specified above, will provide Flagstaff residents with multiple avenues for education on and participation in the City’s budgeting process. A presentation detailing the 3-part PBB Public Engagement Plan will be included in the final agenda packet. |
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INFORMATION: | |||||
There has been previous Council engagement on the topic of PBB:
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Attachments: |
12.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Aslan to place on a future agenda a discussion for launching an extensive community dialogue that thoroughly and sufficiently explores the Black lived experience in Flagstaff, in the state, and in the nation. The Black community from Flagstaff should lead the way on this, although other black voices from outside are also valuable and should absolutely be invited to participate. The recommendation is that we partner with Flagstaff’s Southside Community Association to have them lead the community dialogue. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Aslan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
12.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a presentation to Council by the police department on their policies and procedures regarding racial profiling, de-escalation training, use of force, rules on the various types of choke holds, how complaints of inappropriate actions are handled, and procedures to prevent hiring officers that took inappropriate actions in other police departments. Presentation should include recommendations regarding procedures recently evolving in other cities where other professionals (e.g. paramedics, counselors, etc.) respond to calls that do not involve possible violence and do not require an armed officer. Also, consideration of creating a Public Safety Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
|
|||||
EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember McCarthy has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
14.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE | |||||
Discussion of the Re-Entry Plan and Monitoring Criteria | |||||
STAFF RECOMMENDED ACTION: | |||||
Council discussion on the Re-Entry Plan and Monitoring Criteria
|
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EXECUTIVE SUMMARY: | |||||
Staff will share data from the Coconino County Health and Human Services dashboard and Northern Arizona Healthcare hospital census, the monitoring criteria and phases of the Re-Entry Plan. Council can use this information in their discussion about the City's Re-Entry Plan and monitoring criteria. | |||||
INFORMATION: | |||||
City Council adopted the latest version of the City's Re-Entry plan during the June 30, 2020 meeting. Staff provided clarification language from the CDC on downward trajectory, grace periods and rebounds during the July 7, 2020 Council meeting and have been using the CDC clarifications in providing weekly updates to City Council on the number of cases, hospitalizations and deaths. As stated in the Re-Entry Plan the monitoring guidelines and the Mayor's Directive are necessary when moving from Phase 2 to Phase 3, so staff is providing information to Council for this discussion. |
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Attachments: | Re-Entry Plan | ||
Presentation |