ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE PARTICIPATION FOR PUBLIC HEARING ITEMS WILL BE PERMITTED BY PHONE, PLEASE SEE INSTRUCTIONS IN THE PUBLIC HEARING SECTION OF THE AGENDA The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
AGENDA
A M E N D E D |
1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
A. | Consideration and Approval of Minutes: City Council Work Session of February 12, 2019, Special Meeting of February 13, 2019, Regular Meeting of February 19, 2019, Special Meeting of February 21, 2019, Regular Meeting of March 5, 2019, Regular Meeting of March 19, 2019, Combined Special Meeting/Work Session of March 26, 2019, Executive Session of October 8, 2019, Executive Session of October 29, 2019, and Work Session of November 26, 2019. | ||||||||
5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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6. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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A. | Consideration and Approval of Contract: Approve the construction contract with Western Utilities Contractors, LLC, dba Overley’s in the amount of $1,359,657.00 for the Summit Water project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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B. | Consideration and Approval of Contract: Approve the construction contract with Mountain High Excavation, LLC. in the amount of $577,804.00 for the Fir Avenue Waterline Replacement Project. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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C. | Consideration and Approval: Flagstaff Fire Department Fire Management Agreement with The Nature Conservancy | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Fire Management Agreement between The Nature Conservancy and The City of Flagstaff Fire Department
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D. | Consideration and Approval of Contract: Approval of Fort Tuthill Well Cost Sharing and Construction Agreement for electrical line joint trench with DW Tower, LLC in an amount not to exceed $74,000. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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E. | Consideration and Approval of Contract: Cartegraph Software and Services Contract renewal for a 3-year term for a total cost of $187,613.64 | |||||
STAFF RECOMMENDED ACTION: | ||||||
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7. | PUBLIC HEARING ITEMS IF YOU WISH TO PROVIDE PUBLIC COMMENT ON THE FOLLOWING ITEM PLEASE EMAIL PUBLICCOMMENT@FLAGSTAFFAZ.GOV WITH YOUR NAME, ITEM NUMBER, AND PHONE NUMBER. STAFF WILL CONTACT YOU VIA PHONE TO PROVIDE YOUR COMMENTS TO COUNCIL AND THE PUBLIC, AT WHICH TIME COUNCIL MAY ASK YOU QUESTIONS IF COUNCIL DESIRES.
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A. | Consideration and Adoption of Ordinance No. 2020-13: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7 Health and Sanitation, Chapter 7-03 Water System Regulations, Section 7-03-001-0010, Subsection A Water Rates, to establish a new Water Resources Infrastructure Protection through Wildland Fire Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the June 2, 2020 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2020-13 by title only for the first time 3) City Clerk reads Ordinance No. 2020-13 by title only (if approved above) At the June 16, 2020 Council Meeting: 4) Hold Public Hearing 5) Read Ordinance No. 2020-13 by title only for the final time 6) City Clerk reads Ordinance No. 2020-13 by title only (if approved above) 7) Adopt Ordinance No. 2020-13 |
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B. | Consideration and Adoption of Ordinance No. 2020-14: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 7 Health and Sanitation, Section 7-04-001-0010 Fees, Subsection I, by restructuring the Environmental Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
At the June 2, 2020 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2020-14 by title only for the first time 3) City Clerk reads Ordinance No. 2020-14 by title only (if approved above) At the June 16, 2020 Council Meeting: 4) Hold Public Hearing 5) Read Ordinance No. 2020-14 by title only for the final time 6) City Clerk reads Ordinance No. 2020-14 by title only (if approved above) 7) Adopt Ordinance No. 2020-14 |
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8. | REGULAR AGENDA | |||||
A. | Consideration and Adoption: City of Flagstaff Re-Entry Plan. | |||||
STAFF RECOMMENDED ACTION: | ||||||
Staff is recommending City Council discuss and adopt the City of Flagstaff Re-Entry Plan.
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B. | Consideration and Approval: Legends Entertainment District Agreement (Advertising for Discover Flagstaff/CVB) | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the two-year renewal of the Legends Entertainment District advertising agreement with Discover Flagstaff in the amount of $78,000 per year for FY ’21 and FY ’22. This is the same amount as previously approved by City Council for FY’s 18 – 20 for the same downtown Phoenix billboard placement.
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C. | Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases and Hangar Permits to offer rent abatement from a minimum of three (3) months or a maximum of six (6) months, due to the economic impacts of the COVID-19 pandemic. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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D. | Consideration and Approval of Contract: Cooperative Purchase Contract with Stifel, Nicolaus & Company, Inc. to provide Underwriting Services for issuing Certificates of Participation debt. The contract has a maximum total cost not to exceed $900,000. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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E. | Consideration and Approval of Contract: Cooperative Purchase Contract with Greenberg Traurig, LLP to provide Bond Counsel services for issuing Certificate of Participation debt in an amount not to exceed $125,000. | |||||
STAFF RECOMMENDED ACTION: | ||||||
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F. | Consideration and Adoption of Resolution No. 2020-29: A resolution of the City of Flagstaff, Arizona Mayor and Common Council, designating the Chief Fiscal Officer for officially submitting the Fiscal Year 2020 expenditure limitation report to the Arizona Auditor General | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-29 by title only
2) City Clerk reads Resolution No. 2020-29 by title only (if approved above) 3) Adopt Resolution No.2020-29 |
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G. |
Consideration and Adoption of |
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STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-30 by title only
2) City Clerk reads Resolution No. 2020-30 by title only (if approved above) 3) Adopt Resolution No. 2020-30 |
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H. | Consideration and Adoption of Resolution No. 2020-31: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2020-2021; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 2020-2021) | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-31 by title only
2) City Clerk reads Resolution No. 2020-31 by title only (if approved above) 3) Adopt Resolution No. 2020-31 |
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9. | DISCUSSION ITEMS | |||||
A. | Library updates and discussion on adjusting hours of operation | |||||
B. | Discussion regarding Governor Ducey's Declaration of State of Emergency | |||||
10. | COUNCIL LIAISON REPORTS | |||||
11. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding the development of an online portal for citizens to submit and sign Citizen Petitions to the City Council. | |||||
B. | Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council to "examine Towns on Lone Tree/Tract 22 Student Housing Development (Symmetry/Valeo)" | |||||
12. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
i. | Discussion and Possible Direction on Proposed Climate Resolution | |||||
13. | COVID-19 UPDATES | |||||
14. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
15. | ADJOURNMENT | |||||
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4.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Consideration and Approval of Minutes: City Council Work Session of February 12, 2019, Special Meeting of February 13, 2019, Regular Meeting of February 19, 2019, Special Meeting of February 21, 2019, Regular Meeting of March 5, 2019, Regular Meeting of March 19, 2019, Combined Special Meeting/Work Session of March 26, 2019, Executive Session of October 8, 2019, Executive Session of October 29, 2019, and Work Session of November 26, 2019. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the minutes of the City Council Work Session of February 12, 2019, Special Meeting of February 13, 2019, Regular Meeting of February 19, 2019, Special Meeting of February 21, 2019, Regular Meeting of March 5, 2019, Regular Meeting of March 19, 2019, Combined Special Meeting/Work Session of March 26, 2019, Executive Session of October 8, 2019, Executive Session of October 29, 2019, and Work Session of November 26, 2019.
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EXECUTIVE SUMMARY: | |||||
Minutes of City Council meetings are a requirement of Arizona Revised Statutes and, additionally, provide a method of informing the public of discussions and actions being taken by the City Council. | |||||
INFORMATION: | |||||
Attachments: | 02.12.2019.CCWS | ||
02.13.2019.CCSM | |||
02.19.2019.CCRM | |||
02.21.2019.CCSM | |||
03.05.2019.CCRM | |||
03.19.2019.CCRM | |||
03.26.2019.CCSWS | |||
10.08.2019.CCSMES | |||
10.29.2019.CCSMES |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approve the construction contract with Western Utilities Contractors, LLC, dba Overley’s in the amount of $1,359,657.00 for the Summit Water project. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Award of the construction contract to Western Utilities Contractors, LLC, dba Overley’s, will authorize the construction of the Summit Water project in accordance with the approved public improvement plans prepared by Civil Design & Engineering (CD&E). The general project scope includes demolition work, installation of 3,336 linear feet of new water main and associated water services, fire hydrants, and 11,110 square yards of new asphalt pavement. Please see the attached context and vicinity maps. |
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Financial Impact: | |||||
The project is funded by the Annual Waterline Replacement fund from the FY 2019-2020 authorized budget of $1,350,000 (Acct# 202-08-370-3435-0-4421) and $350,000 in additional FY 202-2021 funding (Acct# 202-08-370-3435-0-4421). | |||||
Policy Impact: | |||||
None
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goal - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Team Flagstaff Strategic Plan - Foster a Resilient and Economically Prosperous City Deliver outstanding services through a healthy environment, resources, and infrastructure. Regional Plan Policy WR2.2 - Maintain and develop facilities to provide reliable, safe and cost-effective water, wastewater and reclaimed water services. |
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Has There Been Previous Council Decision on This: | |||||
Council has previously approved the FY 2019-2020 Capital Improvement 5-Year Plan and authorized the FY 2019-2020 budget for this project in the amount of $1,350,000. The project’s FY 2020-2021 proposed funding is being requested in the upcoming FY 2020-2021 Capital Improvement 5-Year Plan which will be presented to Council. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The existing water system in this area ranges from 58 to more than 90 years old and has been identified as a high priority for replacement by the Water Services Annual Waterline Replacement program. The project will update the existing water mains, water services, and fire hydrants. On April 2, 2020, the Purchasing Section posted an Invitation for Bids (IFB) solicitation for construction on the PlanetBids' website and advertised the IFB in the Arizona Daily Sun on April 5, and April 12, 2020. There were five (5) bids received and opened electronically on April 27, 2020. A summary of the bids received is identified in the Key Considerations section below. Western Utilities Contractors, LLC, dba Overley’s was determined to be the lowest responsive and responsible bidder. |
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Key Considerations: | |||||
On April 27, 2020, bids were received to construct the Summit Water project. The summary results are listed below. Company Bid Engineer’s Estimate $1,656,165.00 Western Utilities Contractors, LLC, dba Overley’s $1,359,657.00 Kinney Construction $1,363,808.00 Lincoln Constructors $1,399,164.00 Standard Construction $1,797,031.00 Sellers & Sons $1,830,732.00 Allowance at 5% of the low bid $67,982.85 The contract allowance is established to address unanticipated items of work, unknown items of work and/or differing field conditions and with authorization will be included in the contract amount. The allowance is used only at the City’s discretion. See attached allowance justification form. Change Order Authority establishes a dollar amount (10% of the contract amount) and provides the City Manager, on behalf of the Council, administrative authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount. |
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Community Involvement: | |||||
The project will replace old waterlines (58-90+ years old), reducing failures and maintenance costs over time and provide the neighborhood with safe, consistent water delivery. New asphalt pavement will replace the existing pavement which is significantly past its service life. | |||||
Attachments: | Summit Context Map | ||
Summit Vicinity Map | |||
Signed Justification Form | |||
Contract | |||
Contract Exhibit A | |||
Contract Exhibit B |
6.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | ||||||||||||||||||
Consideration and Approval of Contract: Approve the construction contract with Mountain High Excavation, LLC. in the amount of $577,804.00 for the Fir Avenue Waterline Replacement Project. | ||||||||||||||||||
STAFF RECOMMENDED ACTION: | ||||||||||||||||||
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Executive Summary: | ||||||||||||||||||
The contract award of $577,804.00 to Mountain High Excavation, LLC. is proposed to complete the Fir Avenue Waterline Replacement Project which includes new water mains, new water services, new fire hydrants, roadway match up pavement and concrete driveways, curb, gutter, and sidewalk for selected sections. The project is scheduled to begin as soon as allowed. The project includes Fir Avenue and Mesa Drive, located in the Mount Elden Park Subdivision. | ||||||||||||||||||
Financial Impact: | ||||||||||||||||||
The Fir Avenue Waterline Replacement Project is funded by the total budget appropriations of $1,593,400.00 which is programmed in the FY2019-20 Water Fund 5-Year plan under the Drinking Water category (account # 202-08-370-3434-0). | ||||||||||||||||||
Policy Impact: | ||||||||||||||||||
No
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | ||||||||||||||||||
REGIONAL PLAN: POLICY WR.2.2 Maintain and develop facilities to provide reliable, safe, and cost-effective water, wastewater, and reclaimed water services. TEAM FLAGSTAFF: FOSTER A RESILIENT and ECONOMICALLY PROSPEROUS CITY Deliver outstanding services through a healthy environment, resources and infrastructure. |
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Has There Been Previous Council Decision on This: | ||||||||||||||||||
Council has previously approved the FY 2019-2020 Capital Improvement 5-Year Plan and authorized the FY 2019-2020 budget for this project in the amount of $1,593,400. | ||||||||||||||||||
Options and Alternatives: | ||||||||||||||||||
a) Re-advertise the project and open new bids;
b) Suspend or cancel the project. |
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Background and History: | ||||||||||||||||||
The project has a general scope to upgrade the existing water mains, services and fire hydrants in Fir Avenue and Mesa Drive combined. Fir Avenue and Mesa Drive will receive the standard trench asphalt pavement patch. Construction impacts may include traffic detours, temporary lane closures with traffic flagging and restricted access to parcels with signage. Coordination with property owners will be made for water service disconnects and reconnects. With Council approval of the contract, work is scheduled to begin this summer 2020. The project is included in a Fund that has been programmed in the Capital Improvement 5-year plan. Staff posted the Invitation for Bids (IFB) solicitation for construction on April 1, 2020 on the City website and Purchasing's electronic bidding website. There were six bids received on the opening date of April 24, 2020 and staff determined that Mountain High Excavation, Inc. is the lowest responsive and responsible bidder. |
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Key Considerations: | ||||||||||||||||||
The existing water mains in this area of the Mountain Elden Park subdivision are aging and are in need of replacement. The water mains were constructed in 1962. The City Water Services Division has approved funding for improvements in order to reduce the maintenance cost and improve service to the community. | ||||||||||||||||||
Community Benefits and Considerations: | ||||||||||||||||||
Below is a summary of the bids received.
The contract allowance is established to address unanticipated items of work, unknown items of work and/or differing field conditions and with authorization will be included in the contract amount. The allowance is used only at the City’s discretion. See attached allowance justification form. Change Order Authority establishes a dollar amount (10% of the contract amount, less allowance) and provides the City Manager, on behalf of the Council, authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount and in excess of the contract allowance. |
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Expanded Options and Alternatives: | ||||||||||||||||||
The Community benefits of this project include better service from the water distribution infrastructure. Additional project information and traffic restriction advisories will be provided during construction via local media and through the City Manager’s office as needed. The project will replace old waterlines (58 years old), reducing failures and maintenance costs over time and provide the neighborhood with safe, consistent water delivery. | ||||||||||||||||||
Attachments: | Context Map | ||
Vicinity Map | |||
CA COA Justification Form | |||
Contract |
6.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: Flagstaff Fire Department Fire Management Agreement with The Nature Conservancy | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Fire Management Agreement between The Nature Conservancy and The City of Flagstaff Fire Department
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Executive Summary: | |||||
This agreement will facilitate cooperation of the two parties in wildland fire management through the use of prescribed fire (to include associated wildfire suppression efforts), and forest stewardship activities. The agreement provides for the limited interchange of personnel, equipment, and information to obtain this goal. | |||||
Financial Impact: | |||||
This agreement will increase the capacity of the City of Flagstaff to implement fire management projects without adding additional costs. This agreement does not approve the direct exchange of funds. | |||||
Policy Impact: | |||||
Implementation of this agreement will meet Council goals related to environment and natural resources as well as Public Safety.
1. Supports the Regional Plan (2013) 2. Supports the Climate Adaptation and Action Plan (2018) 3. Supports the Greater Flagstaff Community Wildfire Protection Plan (2005/2018) 4. Supports the Wildland - Urban Interface Code (2008) |
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goals:
This effort supports the Team Flagstaff Strategic Plan Mission and Vision. Protecting our watersheds and water infrastructure from the impacts of catastrophic wildfire enhances the quality of life for Flagstaff citizens while providing “a balance of economic, environmental, educational and cultural opportunities” for all. |
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Has There Been Previous Council Decision on This: | |||||
No.This is a new agreement. | |||||
Options and Alternatives: | |||||
Two options exist:
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Background and History: | |||||
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Key Considerations: | |||||
This agreement will permit fire collaborations that will:
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Community Benefits and Considerations: | |||||
In discussions between the City and The Nature Conservancy regarding how best to manage fire collaborations, it was decided that this agreement was needed to document organizational roles and responsibilities. | |||||
Community Involvement: | |||||
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Expanded Options and Alternatives: | |||||
Over the last 6 months, Wildland Fire Management Staff have led several targeted discussions with partners about this agreement. Information was shared, feedback was requested and received, and opportunities for expanded collaborations were discussed. |
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Attachments: | FFD-TNC fire agreement |
6.D.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Approval of Fort Tuthill Well Cost Sharing and Construction Agreement for electrical line joint trench with DW Tower, LLC in an amount not to exceed $74,000. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City intends to drill a second well at Fort Tuthill (known as Ft. Tuthill Well #2), as early as this calendar year and will need a power source for the well once drilling is complete. There is currently inadequate power to the site. This Cost Sharing and Construction Agreement with DW Tower, LLC will give the City the ability to collaborate and cost-share the expense of adding electrical power to the site through an electrical line joint trench. Without the benefit of this Cost Sharing and Construction Agreement, the City would bear 100% of the cost to provide the electrical infrastructure to the well site in the near future. DW Tower, LLC currently has approval from Coconino County to install a new Verizon cell phone tower adjacent to the City's new well site. This scope of work includes trenching from Highway 89 to the site. DW Tower, LLC is already working with a contractor approved by APS to complete the work. The Cost Sharing and Construction Agreement is a sole-source proposal as DW Tower, LLC already has approval from Coconino County to design, construct and install the cell phone tower and is contracted to oversee the electrical needs to the site. |
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Financial Impact: | |||||
The cost estimate obtained through DW Tower, LLC to design, construct, and install the electrical infrastructure is $148,000. The agreement drafted between the City of Flagstaff and DW Tower, LLC is for a not-to-exceed amount of $74,000 (one-half of the cost for the activity) and the City will be invoiced upon completion of the work. Water Services has $1.805 million in 202-08-370-3350-0 for well drilling and equipping. | |||||
Policy Impact: | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Providing electrical services to a new well supports these following City policies and strategies:
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Has There Been Previous Council Decision on This: | |||||
On September 4, 2018, the Flagstaff City Council approved a contract for hydrogeological services to oversee a water supply well drilling project. City staff are working through Coconino County to drill a second water well at Fort Tuthill. Electricity will be needed at the site to pump water from that well into the City's water distribution system. | |||||
Options and Alternatives: | |||||
An alternative to the Cost Sharing and Construction Agreement with DW Tower, LLC would be for the City to be solely responsible for the expense of the design, construction, and installation of conduit to the well site at a later date. | |||||
Background and History: | |||||
Staff has been working with Coconino County on a second well location at Fort Tuthill for about one year. A previous agreement with the County allows for the City to drill another well within a certain distance of Fort Tuthill Well #1. The City contracted with a hydrogeological firm (ATC Group Services, LLC) to locate a final well site based on a subsurface geophysical survey. During this process, the City was approached by the Coconino County and DW Tower, LLC to discuss electrical needs for the well. With a Verizon cellular tower being constructed adjacent to the well site, with the electrical work being installed in May 2020, the parties asked whether the City would collaborate and share costs to install the electrical utilities. | |||||
Community Involvement: | |||||
This project benefits our water customers by saving on the cost to bring electrical services to this new water well. | |||||
Attachments: | Agreement | ||
Sole Source Justification |
6.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||||||
Consideration and Approval of Contract: Cartegraph Software and Services Contract renewal for a 3-year term for a total cost of $187,613.64 | |||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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Executive Summary: | |||||||||
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Financial Impact: | |||||||||
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Policy Impact: | |||||||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||||||
Transportation and other public infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. | |||||||||
Has There Been Previous Council Decision on This: | |||||||||
The Council has discussed the Cartegraph program in years past and all members were introduced to the software during the Council orientations and tour of the Streets operations. | |||||||||
Options and Alternatives: | |||||||||
1. Approve the software contract renewal with Cartegraph. 2. Do not approve the software renewal and provide staff with modified direction. 3. Discontinue the use of Cartegraph and investigate alternative software asset management tools. |
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Background and History: | |||||||||
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Community Involvement: | |||||||||
Asset management and work programming is a critical function in the Streets Section. Identifying efficiencies and good management continue to be a strong method to utilize assets and employee talent to its greatest potential. The Streets Section continues to improve in the use of Cartegraph and the tracking of work from an initial call from a citizen through to the costing and calculating of the completed task. | |||||||||
Attachments: | Cartegraph Renewal | ||
Sole Source Form |
7.A.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-13: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 7 Health and Sanitation, Chapter 7-03 Water System Regulations, Section 7-03-001-0010, Subsection A Water Rates, to establish a new Water Resources Infrastructure Protection through Wildland Fire Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 2, 2020 Council Meeting:
1) Hold Public Hearing 2) Read Ordinance No. 2020-13 by title only for the first time 3) City Clerk reads Ordinance No. 2020-13 by title only (if approved above) At the June 16, 2020 Council Meeting: 4) Hold Public Hearing 5) Read Ordinance No. 2020-13 by title only for the final time 6) City Clerk reads Ordinance No. 2020-13 by title only (if approved above) 7) Adopt Ordinance No. 2020-13 |
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Executive Summary: | |||||
The Water Resource & Infrastructure Protection Fee will establish a sustainable and stable watershed management fund to be implemented by the Wildland Fire Management program, effective 8/1/2020. The Water Resource & Infrastructure Protection Fee is a joint effort between Management Services, Legal, Water Services, Sustainability, and Fire. | |||||
Financial Impact: | |||||
Staff recommends implementing a $0.52 fee based on monthly water consumption to the municipal services bill to provide sustainable funding for all water resources and infrastructure protection including water, wastewater, reclaimed water and stormwater. The program will be managed by the Wildland Fire Management program which protects our resources and infrastructure through effective wildland fire mitigation efforts. The proposed fee will increase to $0.53 effective July 1, 2022 to maintain the level of service. | |||||
Policy Impact: | |||||
If approved the Water Resource & Infrastructure Protection initiative would:
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goals:
This effort supports the Team Flagstaff Strategic Plan Mission and Vision. Protecting our watersheds and water infrastructure from the impacts of catastrophic wildfire enhances the quality of life for Flagstaff citizens while providing “a balance of economic, environmental, educational and cultural opportunities” for all. |
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Has There Been Previous Council Decision on This: | |||||
Yes. At the Fiscal Year 2020-21 Budget Retreat on February 4, 2020, Council directed staff to pursue the recommendations presented. On March 17, 2020 Council approved Resolution 2020-11 to adopt the Notice of Intent to raise water or wastewater rates or rate components, fees or service charges and set a date for a public hearing on June 2, 2020. On May 12, 2020 staff gave a presentation to Council on the Water Resource and Infrastructure Protection Fee. |
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Options and Alternatives: | |||||
Council has three options: 1. Approve the Water Resource & Infrastructure Protection Fee 2. Reject the Water Resource & Infrastructure Protection Fee 3. Approve the Water Resource & Infrastructure Fee at a rate higher or lower than staff’s recommendation and provide staff direction | |||||
Background and History: | |||||
A sustainable, healthy forest is the very backdrop of our area, and the reason many call the Flagstaff area home. Our watershed protection efforts managed by the Wildland Fire Management (WFM) program are a unique effort to ensure the safety and water security of our greater community. It is a national model for others who face similar challenges. Destructive wildfire is a significant natural threat facing us and it has potential to inflict long-lasting damage to the community. It also is a recurring, annual threat that is identifiable, predictable, and solvable. Following a damaging wildfire, post-fire impacts, notably uncontrolled flooding, is a real possibility. These events often continue for years after the fire and are often more destructive than the fire. Once the ecosystem begins to unravel, it is very difficult to protect those impacted and even harder to restore. To protect our community and promote healthy, sustainable forests, our WFM program, first initiated in 1997, acts throughout the Flagstaff Wildland/Urban Interface (WUI), an area that encompasses several jurisdictions and ownerships and can extend for miles outside our jurisdictions. Over the past 22 years, the community has made a major investment in this effort, one that must continue if we are to protect our watersheds, water supply, and water infrastructure. Over the past 2-3 years, Staff has discussed, with both the Budget Team and City Council, the rapidly approaching need to establish a sustainable, stable, and long-term fund to support and continue the Wildland Fire Management program. At the February 4, 2020 Budget Workshop, staff provided greater detail on potential options. On March 17, 2020 Council approved Resolution 2020-11 to adopt the Notice of Intent to raise water or wastewater rates or rate components, fees or service charges and set a date for a public hearing on June 2, 2020 related to the program. |
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Key Considerations: | |||||
The City’s Wildland Fire Management Division is the only local fire and fuels management resource reporting to City Leadership. | |||||
Community Benefits and Considerations: | |||||
City Staff has completed a financial analysis of the proposed fee. The report is attached to this staff summary. Based on this financial analysis, we are providing some high-level customer impacts below. Residential and Commercial Customers: Based on a $0.52 rate, residential and commercial customers that consume 3,500 gallons of water monthly will see a fee of $1.82 per month. Residential and commercial customers that consume 10,000 gallons of water monthly will see a fee of $5.20 per month. Long-time support by Flagstaff residents for forest protection efforts is well documented:
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Community Involvement: | |||||
Since the formation of the Wildland Fire Management Program, the number, size and intensity of wildfires burning within the City has decreased. Without the Program in place we can expect to see an increase in number, size and intensity of wildfires within the greater Flagstaff area and negative impacts to the water-security of our city. | |||||
Expanded Options and Alternatives: | |||||
Staff will present the fee structure to both the Water Commission , Open Spaces Commission and the Sustainability Commission for review and feedback. Comments from both Commissions will be included during the fee adoption in June. The public will have the opportunity to provide comments at the public hearings on June 2 and June 16, 2020. Notice of these public hearings was posted on the City website 60 days in advance, and a newspaper notice was published on or about May 18, 2020. The Fire Department will coordinate with the Sustainability Section to develop and manage a public outreach effort, recognizing the reality of COVID-19 social distancing guidelines. Coordinated efforts will include a combination of social media platforms, list serves, monthly newsletters, community forum, community partners, direct/electronic mailing where possible (ex: notice in water bills), and volunteer corps (Master Recyclers, Sustainability Leaders, Community Stewards, Climate Leaders, and Climate Ambassadors) . A series of short YouTube videos are being developed for public distribution. In addition, multiple partners have been engaged in the Water Resource & Infrastructure Protection efforts in our community for 20+ years, to include the US Forest Service, Greater Flagstaff Forests Partnership, the NAU Ecological Restoration Institute, AZ Game & Fish, US Fish and Wildlife Service, AZ State Dept of Forestry & Fire Management, neighborhood associations, volunteers, and other citizen groups. |
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Attachments: | WRIP Fee Analysis | ||
Ord. 2020-13 |
7.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-14: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Title 7 Health and Sanitation, Section 7-04-001-0010 Fees, Subsection I, by restructuring the Environmental Management Fee; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
At the June 2, 2020 Council Meeting:
1) Hold the Public Hearing 2) Read Ordinance No. 2020-14 by title only for the first time 3) City Clerk reads Ordinance No. 2020-14 by title only (if approved above) At the June 16, 2020 Council Meeting: 4) Hold Public Hearing 5) Read Ordinance No. 2020-14 by title only for the final time 6) City Clerk reads Ordinance No. 2020-14 by title only (if approved above) 7) Adopt Ordinance No. 2020-14 |
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Executive Summary: | |||||
The Environmental Management Fee is intended to correlate the environmental and natural resource impact and programming necessary to mitigate these impacts. In many cases, the fee is not distributed equitably among service addresses. The proposed restructuring will result in greater equity in terms of paying a fair share of the cost of environmental and natural resource management. | |||||
Financial Impact: | |||||
Staff recommends restructuring the current $4.00 monthly fee per municipal services bill to a consumption-based model that assesses fee of $0.035 on services provided from water, sewer, stormwater, trash, and recycling services (“core services”). The goal is to maintain the same level of annual Environmental Management revenues for Citywide environmental and natural resource management programming. | |||||
Policy Impact: | |||||
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goals: High Performing Governance Safe & Healthy Community Sustainable, Innovative Infrastructure Livable Community Regional Plan:
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Has There Been Previous Council Decision on This: | |||||
Yes. At the Fiscal Year 2020-21 Budget Retreat on February 4, 2020, Council directed staff to pursue the recommendations presented. In addition, staff presented to City Council at the May 4, 2020 work session to review the proposed fee structure. | |||||
Options and Alternatives: | |||||
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Key Considerations: | |||||
The City desires to assess the Environmental Management Fee on a more equitable basis. Currently customers are billed a $4 fee per monthly municipal utility services bill or account. Examples: the owner of a single-family home with four (4) residents pays $4 per month; the owner of a multiple-family housing development capable of housing 150 residents, has one account, also pays $4 per month; the owner of a high-density housing development in Flagstaff capable of housing 900 residents has five (5) accounts, and the owner pays only $20 per month. Additionally, the City has core services customers per contract and/or miscellaneous billings and these customers currently do not pay the fee at all. In sum, this places a disproportionate burden on single-family residences. |
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Community Benefits and Considerations: | |||||
City Staff has completed a financial analysis of the proposed fee restructure. The report is attached to this staff summary. Based on this financial analysis we are providing some high level customer impacts below. Residential Customers: Based on a $0.035 rate, residential customers that consume 3,500 gallons of water monthly should see in a lower assessment ($2.03 versus $4.00). Residential customers that consume 10,000 gallons of water monthly will see a higher assessment ($4.77 versus $4.00). Commercial Customers: Based on a $0.035 rate, commercial customers that consume 3,500 gallons of water monthly should see in a higher assessment ($10.30 versus $4.00). Commercial customers that consume 10,000 gallons of water monthly will see a higher assessment ($12.39 versus $4.00). |
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Community Involvement: | |||||
The Environmental Management Fees collected are used for protecting and enhancing the City's core services (water, wastewater, reclaimed water, stormwater, trash and recycling services). Additionally, customers will have some ability to reduce their monthly fee, by consuming less. | |||||
Expanded Options and Alternatives: | |||||
Staff will present the proposed restructuring to the Open Space, Sustainability, and Water Commissions. Staff will also conduct outreach through social media platforms, electronic mailing, and direct contact key program partners. The public will have the opportunity to provide comments at the public hearings on June 2nd and June 16th, 2020. Notice of these public hearings was posted on the City website 60 days in advance, and a newspaper notice was published on or about May 18th, 2020. |
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Attachments: | Ord. 2020-14 | ||
Environmental Management Fee Financial Report | |||
Presentation |
8.A.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption: City of Flagstaff Re-Entry Plan. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff is recommending City Council discuss and adopt the City of Flagstaff Re-Entry Plan.
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Executive Summary: | |||||
The Re-Entry Team has been working over the last few weeks to create a Re-Entry Plan capturing the feedback received from City Council during the COVID-19 updates and review of CDC and White House guidance. Dr. David Engelthaler will join City Council and staff for a discussion about monitoring criteria. This monitoring criteria will be used to determine the safest time to move from phase 2 to phase 3 in the Plan. Once monitoring criteria is crafted, staff will review the other components of the Plan with the Council for their feedback and adoption. | |||||
Financial Impact: | |||||
Potential financial impacts due to the COVID-19 pandemic have been discussed with City Council in previous presentations. There is no cost for the Plan itself, but the PPE, posters and other materials described in the plan do have a financial impact on the City's budget. | |||||
Policy Impact: | |||||
There is no policy impact. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
The Re-Entry Plan supports the City's mission to protect and enhance the quality of life for all. | |||||
Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Presentation | ||
Re-Entry Plan |
8.B.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval: Legends Entertainment District Agreement (Advertising for Discover Flagstaff/CVB) | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the two-year renewal of the Legends Entertainment District advertising agreement with Discover Flagstaff in the amount of $78,000 per year for FY ’21 and FY ’22. This is the same amount as previously approved by City Council for FY’s 18 – 20 for the same downtown Phoenix billboard placement.
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Executive Summary: | |||||
Discover Flagstaff is requesting the renewal of a two-year contract for an outdoor billboard located in downtown Phoenix to inspire and motivate Flagstaff visitation from our #1 drive market. And now, more than ever, this tactic supports the marketing plan to target metro-Phoenix as they will be the very first market to visit Flagstaff as we recover from the COVID set-backs. The static board measures 18’ x 84’ and is strategically located to capture visitors and residents alike delivering an audience of 13.7 million annual impressions. The board is in a premiere intersection at 4th Street and Jefferson, between Talking Stick Resort Arena (Phoenix Suns, high profile concerts and events) and Chase Field (AZ Diamondbacks). The Legends Entertainment District operates within a special City of Phoenix entitlement area called the Jefferson Street Signage District. This advertising is being procured as a sole source since the types of displays managed within Legends Entertainment District are not permitted around any nearby surrounding areas in Phoenix. The renewal of the Legends Entertainment District partnership was discussed and unanimously supported and recommended by the Tourism Commission retreat in December 2019. |
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Financial Impact: | |||||
The cost agreed upon represents a 25% discount from the established market rate and staff has negotiated a rate with no price increase from the previous agreement. Additionally, our vendor would cover vinyl production costs for one new creative change-out. | |||||
Policy Impact: | |||||
Economic Development: Grow and strengthen a more equitable and resilient economy. Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Economic Development: Grow and strengthen a more equitable and resilient economy. Has there been previous Council decision on this: There was Council discussion and approval of the previous two-year contract. This installation continues to be successful, so staff and the Tourism Commission are recommending to continue in the Legends Entertainment District due to the attention it garners, an appreciation for the size, the ability to have a unique and special 3-D element, and the premiere location we receive. |
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Economic Development: Grow and strengthen a more equitable and resilient economy. | |||||
Previous Council Decision on This: | |||||
There was Council discussion and approval of the previous two-year contract. This installation continues to be successful, so staff and the Tourism Commission are recommending to continue in the Legends Entertainment District due to the attention it garners, an appreciation for the size, the ability to have a unique and special 3-D element, and the premiere location we receive. | |||||
Options and Alternatives: | |||||
1) Approve the two-year agreement with Legends Entertainment District 2) Ask Discover Flagstaff to sign a one-year agreement with Legends Entertainment District (this option would not provide a 25% discount or vinyl installation) 3) Not approve the agreement with Legends Entertainment District |
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Background and History: | |||||
Discover Flagstaff (Flagstaff CVB) contracted with Legends Entertainment District for FY ’16 to install a vinyl wrap on one of the main entrances for AZ Diamondbacks/Chase Field with images of the San Francisco Peaks, zip lining, hiking in the Ponderosa pine forest, historic downtown Flagstaff and other tourism-related imagery. The installation included outdoor cooling misters and was branded “The Cool Zone.” This proved successful in reaching the traveling public within the Phoenix metro area, giving Discover Flagstaff an area where they could do live activation with industry partners, a platform for discussion on social media, and allowed us to receive nearly 12 million impressions from foot and auto traffic. |
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Key Considerations: | |||||
Discover Flagstaff’s mission is to encourage visitation, as our stakeholders rely on our year-round marketing efforts. Results or ROI metrics from the installation have provided:
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Community Benefits and Considerations: | |||||
This billboard installation is already budgeted in the base tourism budget so no additional expenses will be needed. This contract is budgeted in account 053-07-214-0851-4-4271. |
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Community Involvement: | |||||
The community benefit is this installation helps assist our stakeholders and partners (accommodations, bars, restaurants, campgrounds, and attractions) with marketing the destination year-round to the city’s largest target audience in the Phoenix area that has historically demonstrated high foot and auto traffic. |
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Expanded Options and Alternatives: | |||||
In December 2019, the Tourism Commission unanimously recommended the continuation of this out-of-home tactic. |
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Attachments: | City Council Legends District | ||
Contract | |||
Sole Source Form |
8.C.
| |||||||||||||||
CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
|
TITLE: | |||||
Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases and Hangar Permits to offer rent abatement from a minimum of three (3) months or a maximum of six (6) months, due to the economic impacts of the COVID-19 pandemic. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
Many of the Flagstaff Airport tenants have requested rent abatement because of the economic impacts to their businesses as a result of the COVID-19 pandemic. City staff is recommending that the City abate rent for a maximum period from April 1, 2020 through September 30, 2020. Please note that government agencies were excluded. As drafted, lease amendments will require pass through of the rental abatement savings to the sublesses known to be operating their businesses at the Airport. All proposed lease amendments are in draft form, and final versions will be attached prior to the June 2, 2020 Council Agenda. At the May 19, 2020 City Council Meeting some hangar tenants requested rent abatement due to changed economic circumstances. Hangar tenants include businesses and private airplane owners who keep their airplanes at the airport. As a result, City staff is recommending all hangar tenants receive rent abatement for a 6-month period at maximum. All hangar permit amendments may be administratively approved by the City Manager or his designee. |
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Financial Impact: | |||||
If rent abatement for the six (6) months (maximum) is approved, City staff estimates the Flagstaff Airport will not receive airport lease revenues of approximately $400,000 and hangar/general aviation revenues of approximately $220,000. The Flagstaff Airport will be receiving an $18.1 million CARES (Coronavirus Aid, Relief, and Economic Security) Act federal grant may be used to pay for Airport operational expenses. City will have increased operational expenses as a result of the rent abatements. The $18.1 million CARES Act grant award amount Flagstaff is receiving was derived from the fact we offer commercial airline service. Our commercial service is met through our airline partners, American and United Airlines and involves the increase in overall enplanements we have currently experienced and hope to experience in the future. Other smaller airports in Arizona, that only have general aviation activity, also received monies but they were not in the realm of millions. With that said, it is important to note that having this commercial service currently has helped the Flagstaff Airport with achieving a larger grant amount. The Flagstaff Airport plays a critical role in offering a multi-modal transportation system in our community for both leisure and business travel. This grant funding will help us pay for staff wages and benefits, terminal upgrades, hangar improvements, and much more. The full scope of how the airport plans to utilize the grant funding over the four-year period will be brought back to Council in an upcoming meeting. Staff is bringing forward the rent abatements only at this time as they are crucial to our airport tenants in determining next steps and services they can or can’t offer at the airport moving forward. |
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Policy Impact: | |||||
A decision to abate rents (including "minimum annual guarantees" and encompassing fees) is a local decision. Rent abatement will be tied to the changed circumstances caused by the COVID-19 public health emergency.
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, at the May 19, 2020 City staff proposed that the City abate rent for American Airlines, United Airlines, the car rental agencies, and the café operating out of the Flagstaff Airport. At that meeting, the City received comments from several of our hangar permitee, who pay to park their private airplanes at the Airport. Some expressed that their businesses were also suffering, and some expressed that the hangars are in need of repairs. As a result, the Council postponed the rent abatement discussion to June 2, 2020 and requested that staff consider more rent abatement options. Also per Council direction, the proposed lease amendments no longer include a provision allowing the City Manager to extend the rent abatement period. | |||||
Options and Alternatives: | |||||
Staff has weighed the Council’s decision to bring back new options for approval. After much consideration, the staff is recommending only three options. These options either include all Flagstaff Airport tenants getting the same consideration or none of our tenants receiving rent abatement. Reason for our recommendation is that all our tenants play a role in keeping our airport vibrant and economically stable. Option 1: Approve the COVID-19 Rent Abatement for all airport tenants for three (3) months only. Option 2: Approve the COVID-19 Rent Abatement for all airport tenants for six (6) months only. Option 3: Not Approve the COVID-19 Rent Abatement for all airport tenants. |
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Background and History: | |||||
On January 31, 2020 U.S. Secretary of Health and Human Services declared a public health emergency as a result of the COVID-19 pandemic; on March 11, 2020 Arizona Government Douglas Ducey declared a state public health emergency, and on March 15, 2020 Flagstaff Mayor Coral Evans declared a local public health emergency. Since April 2020 airline passenger traffic through the Flagstaff Airport has practically ceased due to the COVID-19 pandemic, causing an associated decline in flight revenues. On April 4, 2020 the Federal Aviation Administration (“FAA”) issued “Information for airport sponsors considering COVID-19 restrictions or accommodations” which states that “a decision to abate rent…is a local decision” and provides guidance for any abatement. The Guidance states that airports are “encouraged to consider the business situation of the tenant; the changed circumstances created by the public health emergency; the desirability of having solvent tenants that can resume normal operations when the emergency ends; the availability of other governmental or insurance relief that such relief; and possible subsequent conditions that, if triggered, would end the abatement.” The FAA Guidance also “encourages sponsors to carefully balance and consider the equities between all airport users.” |
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Key Considerations: | |||||
The City of Flagstaff Economic Vitality Division has been working for years to secure a second airline for our community as well as increase routes overall. This has been accomplished through attending several airline conferences, asking for airline corporate meetings, creating three major marketing campaigns that were both inward and outward facing, and working with our top 20 employers on their continued growth. All these factors played into receiving an additional route to Dallas Fort Worth and a seasonal route to Los Angeles from American Airlines and a route to Denver with United Airlines joining our airport family. It’s important to keep these routes intact and to continue our outreach to secure additional routes with these partners. Our rental car agencies support the airlines daily and increased their hours of operation and fleet to accommodate these changes in our routes and schedules. With the recent crisis, this has put these partners in a dire position financially. This rent abatement will provide much needed relief to our current tenants so when circumstances improve, the Flagstaff Airport can go back to normal operations. | |||||
Community Involvement: | |||||
This rent abatement will assist our goal in keeping our tenants solvent to ensure that the airport can remain open and operating safely. | |||||
Attachments: | Enplanements Report 2020 Jan-April | ||
CCR Airport Tenants CARES ACT Response | |||
Air Cafe license amendment | |||
American Airlines amendment | |||
Avis Budget amendment | |||
Enterprise amendment | |||
Guardian amendment | |||
Hertz amendment | |||
Pulliam amendment | |||
Pulliam II amendment | |||
Pulliam III amendment | |||
Pulliam V amendment | |||
Pulliam IV amendment | |||
Thompson amendment | |||
United Airlines amendment | |||
Wiseman fuel farm amendment | |||
Wiseman hangar offices amendment | |||
Sample Hangar Permit amendment |
8.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval of Contract: Cooperative Purchase Contract with Stifel, Nicolaus & Company, Inc. to provide Underwriting Services for issuing Certificates of Participation debt. The contract has a maximum total cost not to exceed $900,000. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff is anticipating issuing approximately $125 million in Certificates of Participation (COP) Bonds, Series 2020 in the fiscal year 2020-21. These COPs are being issued to pay down the Public Safety Personnel Retirement System Unfunded Actuarial Accrued Liability (UAAL) for both Fire and Police plans. When issuing COPs of this type, it is not only considered customary but in the best interest of the agency issuing the bonds to contract with an Underwriting firm such as Stifel, Nicolaus & Company, Inc. ("Stifel or Underwriting Firm"). The scope of services to be rendered to the City, by the managing Underwriting Firm will include, but not limited to, the following:
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Financial Impact: | |||||
Fees paid to the Underwriting Firm for services rendered are based on the par amount of each bond transaction. These fees are allocated to the specific projects or the purpose that the bonds are issued for. Given the anticipated bond issuance of approximately $125 million, in Certificate of Participation Bonds, the Underwriter fee is approximately $625,000 and the Management fee is approximately $250,000. The not to exceed amount is $900,000. | |||||
Policy Impact: | |||||
None.
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goals:
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
|
|||||
Background and History: | |||||
The City of Flagstaff has been seeing a continual increase in our Unfunded Actuarial Accrued Liability (UAAL). Since June 30, 2002, the UAAL has increase to a June 30, 2019, UAAL of $111,827,764. There have been administrating policy to help address the annual growth. For the fiscal year 2020, the Council adopted its first pension policy. During this fiscal year, there have been several Council discussions about our PSPRS UAAL and Council was seeking staff recommendations to address the UAAL. Staff introduced Pension Bonds opportunities as part of the potential 2020 Ballot Measures. Since that point, staff has worked with Stifel and PSPRS Administration to discuss how Pension Bonds could address the UAAL. Staff came forward at the April Budget Retreat and provided the option of issuing Pension Bonds in the form of Certificate of Participation debt. Staff received direction from Council to bring forward an ordinance to issue Certificate of Participation debt to address our UAAL with the potential of having both Fire and Police plans move from less than 40% funded to 100% funded. Issuing contracts for Underwriting Services and for Bond Counsel is the first step to move forward. |
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Community Benefits and Considerations: | |||||
Staff worked with Stifel and negotiated a fee for this debt issuance. Per the Cooperative Purchase Contract, the fees set forth include an adjustment for the length of debt and credit ratings. Based on staff experience and plan for the debt issuance, the rate would have been estimated at $9.50 per $1,000 of bond par issuance which would have been an estimated cost of $1,187,500 based on $125 million of par bonds issued. Staff negotiated the fees for the services will be saving $312,500 based on the $125 million of par bonds issued for a total of $875,000 plus regulatory and marketing expenses for a total not to exceed the amount of $900,000. | |||||
Community Involvement: | |||||
By utilizing businesses that specialize in the underwriting of pension bonds, the city benefits by having the assurance that the transactions are in the best interest of the City and provide the best overall interest rates on out debt issuance. By issuing pension bond debt the City is able to address the PSPRS UAAL and provide level debt service payments. Without the pension bonds, the City could see the UAAL continue to increase and the annual required minimum payment increase. |
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Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Stifel Co-Op |
8.E.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval of Contract: Cooperative Purchase Contract with Greenberg Traurig, LLP to provide Bond Counsel services for issuing Certificate of Participation debt in an amount not to exceed $125,000. | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff is anticipating issuing approximately $125 million in Certificate of Participation Bonds, Series 2020 in August 2020. When issuing bonds of this type, it is not only considered customary but in the best interest of the agency issuing the bonds to contract with a Bond Counsel firm, such as Greenberg Traurig, LLP ("Bond Counsel" or "Greenberg"). A bond counsel attorney is an essential member of a governmental issuers bond financing team. Bond Counsel renders an opinion on the validity of the bond offering, the security for the offering, and whether to and to what extent interest on the bonds are exempt from income and other taxation. The opinion of Bond Counsel provides assurance to both issuers and to investors, who purchase the bonds, that all legal and tax requirements relevant to the matters covered by the opinion are met.
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Financial Impact: | |||||
Fees paid to bond counsel firm for services rendered are often based on the value of each bond issuance. Given the anticipated bond issuance of approximately $125 million, in Certificate of Participation Bonds, the bond counsel fee is approximately $125,000. This is the maximum amount. Should the city issue more debt, it will remain at $125,000, and should the city issue less debt the fee would be reduced. Per the Cooperative Purchase Contract, the fees set forth in the procurement would have been estimated at $1.50 per $1,000 of bond par issuance which would have been an estimated cost of $187,500. Staff negotiated the fees for the services with Greenberg and will be saving approximately $62,500. |
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Policy Impact: | |||||
None.
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goals:
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
The City of Flagstaff has been seeing a continual increase in our Unfunded Actuarial Accrued Liability (UAAL). Since June 30, 2002, the UAAL has increase to a June 30, 2019, UAAL of $111,827,764. There have been administrating policy to help address the annual growth. For the fiscal year 2020, the Council adopted its first pension policy. During this fiscal year, there have been several Council discussions about the PSPRS UAAL and Council sought staff recommendations to address the UAAL. Staff introduced Pension Bonds opportunities as part of the potential 2020 Ballot Measures. Since that point, staff has worked with Greenberg and PSPRS Administration to discuss how Pension Bonds could address the UAAL. Staff came forward at the April Budget Retreat and provided the option of issuing Pension Bonds in the form of a Certificate of Participation debt. Staff received direction from Council to bring forward an ordinance to issue Certificate of Participation debt to address our UAAL with the potential of having both Fire and Police plans move from less than 40% funded to 100% funded. Issuing contracts for an Underwriter Services and for Bond Counsel like Greenberg is the first step to move forward. |
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Community Benefits and Considerations: | |||||
Staff worked with Greenberg and negotiated a fee for this debt issuance. Per the Cooperative Purchase Contract, the fees set forth are $1.50 per $1,000 of bond par issuance which would have been an estimated cost of $187,500 based on $125 million of par bonds issued. Staff negotiated the fees for the services and will be saving $62,500 based on the $125 million of par bonds issued and there is a not to exceed cost of $125,000. | |||||
Community Involvement: | |||||
By utilizing businesses that have great knowledge in debt issuance within the State of Arizona, the city benefits by having the assurance that the transactions are completed with the highest legal assurances and the documents are completed accurately. By issuing pension bond debt the City is able to address the PSPRS UAAL and provide level debt service payments. Without the pension bonds, the City could see the UAAL continue to increase, and the annual required minimum payment increase. |
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Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Contract |
8.F.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-29: A resolution of the City of Flagstaff, Arizona Mayor and Common Council, designating the Chief Fiscal Officer for officially submitting the Fiscal Year 2020 expenditure limitation report to the Arizona Auditor General | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-29 by title only
2) City Clerk reads Resolution No. 2020-29 by title only (if approved above) 3) Adopt Resolution No.2020-29 |
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Executive Summary: | |||||
Staff is asking for Council adoption of this resolution to comply with Arizona Revised Statute 41-1279.07. The City is required to annually designate a Chief Fiscal Officer for the City to comply with expenditure limitation reporting. | |||||
Financial Impact: | |||||
There is no fiscal impact related to adopting this resolution. | |||||
Policy Impact: | |||||
There is no policy impact related to adopting this resolution. It is intended to follow state statute requirements. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
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Background and History: | |||||
Per Arizona Revised Statute 41-1279.07 the city is required to designate a Chief Fiscal Officer annually for expenditure limitation reporting. Section E reads, "The governing body of each political subdivision shall provide to the auditor general by July 31 each year the name of the chief fiscal officer designated by the governing body of the political subdivision to officially submit the current fiscal year's expenditure limitation report on behalf of the governing body. The governing body of the political subdivision shall notify the auditor general of any changes of individuals designated to file the required reports. The designated chief fiscal officer shall certify to the accuracy of the annual expenditure limitation report." On September 15, 2015, Rick Tadder was appointed the City Treasurer by Resolution 2015-32. Therefore, designating the City Treasurer as the Chief Fiscal Officer fits within the duties of this position. Staff was not familiar with this requirement and did not seek this designation by Council for the Fiscal Year 2019-20 reporting year. Therefore, we will be submitting a resolution for this fiscal year and next fiscal year. |
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Attachments: | Res. 2020-29 |
8.G.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of |
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STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-30 by title only
2) City Clerk reads Resolution No. 2020-30 by title only (if approved above) 3) Adopt Resolution No. 2020-30 |
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Executive Summary: | |||||
Staff is asking for Council adoption of this resolution to comply with Arizona Revised Statute 41-1279.07. The City is required to annually designate a Chief Fiscal Officer for the City to comply with expenditure limitation reporting. | |||||
Financial Impact: | |||||
There is no fiscal impact related to adopting this resolution. | |||||
Policy Impact: | |||||
There is no policy impact related to adopting this resolution. It is intended to follow state statute requirements. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
None. | |||||
Has There Been Previous Council Decision on This: | |||||
No. | |||||
Options and Alternatives: | |||||
|
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Background and History: | |||||
Per Arizona Revised Statue 41-1279.07 the city is required to designate a Chief Fiscal Officer annually for expenditure limitation reporting. Section E reads, "The governing body of each political subdivision shall provide to the auditor general by July 31 each year the name of the chief fiscal officer designated by the governing body of the political subdivision to officially submit the current fiscal year's expenditure limitation report on behalf of the governing body. The governing body of the political subdivision shall notify the auditor general of any changes of individuals designated to file the required reports. The designated chief fiscal officer shall certify to the accuracy of the annual expenditure limitation report." On September 15, 2015, Rick Tadder was appointed the City Treasure by Resolution 2015-32. Therefore, designating the City Treasure as the Chief Fiscal Officer fits within the duties of this position. |
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Attachments: | Res. 2020-30 |
8.H.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-31: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2020-2021; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 2020-2021) | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-31 by title only
2) City Clerk reads Resolution No. 2020-31 by title only (if approved above) 3) Adopt Resolution No. 2020-31 |
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Executive Summary: | |||||
Arizona Revised Statutes (Sections 42-17101, 42-17102, and 42-17105) require that each municipality adopt and publish, in a specified format, a tentative budget. The adoption of the tentative budget has the effect of establishing an amount that cannot be exceeded in the final adoption of the budget. Furthermore, the adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. |
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Financial Impact: | |||||
The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption. | |||||
Policy Impact: | |||||
The Fiscal Year (FY) 2020-2021 budget is the guiding document for the financial plan of the City. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
The adoption of the Annual Budget and Financial Plan provides Council direction and financial resources to support the Council Goals, Regional Plan and Team Flagstaff Strategic Plans. | |||||
Has There Been Previous Council Decision on This: | |||||
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Options and Alternatives: | |||||
The City may delay the tentative budget adoption until no later than the 3rd Monday in July. While the City would be able to continue operations through a Continuing Disclosure resolution, the City would not be able to commit to any expenditures directly related to the FY 2020-2021 budget. | |||||
Background and History: | |||||
The budget is generally presented for tentative adoption in late May or early June to assure funding is appropriated within Council Priorities and Objectives at the beginning of the fiscal year. At the September Council Priority Based Budget retreat, Council reviewed and updated the Council Priorities and Objectives. These Priorities and Objectives were used to develop the FY 2020-2021 proposed budget. During the February 2020 budget retreat, Council provided further direction on the FY 2020-2021 proposed budget based on the Council Priorities and Objectives. During the April 2020 budget work session, Council provided additional requests, and they are included in the budget. After the April budget work session, divisions provided revised year-end estimates and carryover of funding primarily for capital projects. |
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Key Considerations: | |||||
The adoption of the tentative budget sets into motion a legally mandated time sequence of actions to which the Council must adhere to adopt a final budget and to levy property taxes. If this time sequence is not met as required by statute, the tentative adoption, final adoption of the budget and property tax levy actions, and related publications must be started over. The process is prescribed through the Arizona Revised Statutes. The tentative budget must be adopted no later than the 3rd Monday in July. The schedules for Council budget and property tax levy actions are as follows:
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Community Benefits and Considerations: | |||||
Funds must be appropriated to allow for expenditures to occur. The tentative budget must be adopted to set the appropriate sequence of events in place for final budget adoption. The proposed budget was built on revenue estimates prior to the COVID-19 pandemic. Staff will be seeking adoption of the budget based on these estimates to set the maximum allowable expenditures. While revenues may be less than the adopted budget, we do not currently have data to support specific declines. The City could always spend less than the adopted budget, however we cannot exceed budget even if revenues are higher the adopted. In April 2020 the City Council adopted a 2020 Economic Recession Plan ("Recession Plan"). The City will use the Recession Plan for guidance in expenditure reduction measures to ensure we stay within the revenue resources we receive as a result of the current financial uncertainties related to the COVID-19 flu pandemic. The City is closely monitoring financial revenue data as received in order that the City may make appropriate spending decisions. |
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Community Involvement: | |||||
The Community has the opportunity to present any questions or concerns regarding the budget before the final budget adoption occurs in June. | |||||
Expanded Options and Alternatives: | |||||
Inform and Involve: The Community has the opportunity to be involved at the public hearing held in conjunction with final adoption. Citizens are welcome to attend Council Budget retreats. The City Manager’s recommended budget was discussed during the Council Budget Retreat on April 23 and 24, 2020. Public participation was available. Notice of the proposed change in the primary property tax and a public hearing is posted on City social media per A.R.S. Section 9-499.15 and is being published per the A.R.S. Section 42-17107 "truth in taxation" requirements. Notice of the estimates of the revenues and expenses and a public hearing is being distributed and published per A.R.S. Section 42-17103. | |||||
Attachments: | Res. 2020-31 | ||
FY 2020-21 Tentative Budget | |||
Tentative Budget Presentation |
9.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||||||||||||||||||||||||||||||||||||
Library updates and discussion on adjusting hours of operation | |||||||||||||||||||||||||||||||||||||||
STAFF RECOMMENDED ACTION: | |||||||||||||||||||||||||||||||||||||||
To better serve our library patrons and the Flagstaff community, we are looking to adjust our library hours to further meet the needs of patrons waiting to utilize the main library in the morning. We are also seeking to meet the demands of patrons asking for longer library hours on the weekends. In order to do this, we need to adjust our hours, but will maintain the same number of operating hours that the main and east Flagstaff libraries currently hold. | |||||||||||||||||||||||||||||||||||||||
EXECUTIVE SUMMARY: | |||||||||||||||||||||||||||||||||||||||
Change library hours for the Main Library to:
Change library hours for East Flagstaff Community Library to:
The adjusted library hour schedule will leave both locations with improved working hours with a more enhanced weekend schedule. Each location will now have a short day and a long day on the weekends; this way, patrons on both sides of the city will have a full day they can spend at the library without having to move to a secondary location, which is now the current practice. For instance, if you want a full day on Sunday, you have to come to the Main Library and then go to the East Flagstaff Community Library to do so. |
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INFORMATION: | |||||||||||||||||||||||||||||||||||||||
For some time now, the East Flagstaff Community Library has been receiving numerous requests for additional hours on the weekends. The library does not currently have the budget to add more staff or additional library hours. However, we feel a better solution is to look at the current hours of operation and make adjustments to meet the needs of the community better.
When the library began receiving requests for more weekend library hours, the library administration asked itself if there were any additional issues regarding library hours that needed to be addressed. We began noticing lines outside the Main Library entrance every morning, leaving us to wonder if we were opening early enough to meet the needs at this location. We also noticed that in the summer months, the number of people waiting outside more than tripled compared to colder times of the year. The library administration also noticed that there was no real unity between the two locations' operating hours. We felt that the community could benefit from a more unified set of library hours. The library administration looked at the hours of operation and began working on a proposal to change the library hours to meet further the needs of our community, which includes; the additional weekend hours, addressing the lines at the front doors, and overall coordination of both libraries. One idea that stood at the forefront was adjusting library hours forward an hour and taking some hours from the end of the day to be put toward weekend hours. As we looked at this option in greater detail, we realized that this solution could meet all our goals for hours of operation. The first step was ascertaining how many people were coming to the library during the first and last hours of each day, so we observed our door counts and recorded those numbers over some time. From the door count numbers, we found that there was a great need for earlier library hours, and less of a need for later library hours, as patrons were not utilizing the library later in the evenings as much as we had initially expected. We conducted several walkthroughs of the library during the evening hours, and we found that the patronage was sparse. This led the administration to believe that the library workforce would be better utilized earlier in the day when more patrons were using the library.
The library survey yielded 454 participants. The most significant percentage of responses were in favor of new library hours. The second-largest percentage of responses were neutral about any changes. The percentage of patrons who said that they would be affected negatively by the library hour changes were 28%. However, after looking at the number of negative responses and the time of day they indicated they used the library, more than half of them stated they used the library during a time of the day that would not be affected by the time change.
The number of patrons who indicated the library hour changes would affect them negatively was only 6%. Those who stated that they visited the library during a time that would not be affected by the change were moved to the neutral grouping. After rearranging these numbers, the percentages were as follows: 51% of patrons were in favor of new library hours, 43% of patrons were neutral about new library hours and indicated that a change in hours would not affect them, and 6% of patrons were against the shift to library hours, depending on the time of day they visited the library. After analyzing the door count numbers and the survey results, the library administration recommends that the main library location shift its operating times by one hour. This proposes that the Main Library opens an hour earlier in the morning and closes an hour earlier in the evening. Operating hours for the Main Library would remain at 65 hours per week. Library administration also recommends that the EFCL close one hour earlier, Monday through Thursday. This would make operating hours uniform for both locations, Monday through Thursday. The extra hours would then be moved to Sunday to accommodate the request for more weekend hours. Operating hours for the EFCL would remain at 65 hours per week as well. The only difference between the two libraries' operating hours would be on Saturday and Sunday. On Saturday, the Main Library would be open from 9 AM - 5 PM, whereas the EFCL would be open from 9 AM - 1 PM. On Sunday, the Main Library would be open from 9 AM - 1 PM, and the EFCL would be open from 9 AM - 5 PM. This will allow each library to have a full weekend day for patrons to visit the library. It will also eliminate the need for a patron to leave one location and go to another to use the library for a full day. Finally, by making these changes, we will have consistency among the two library locations.
The Library administration presented the library hour recommendations to the Library Board. The Library Board voted in favor of the changes, and support staff to bring these changes before the City Council for further discussion and approval. |
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Attachments: | Main Library Hour Survey 1 | ||
Main Library Hour Survey 2 | |||
EFCL Library Hour Survey 1 | |||
EFCL Library Hour Survey 2 | |||
Presentation |
9.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion regarding Governor Ducey's Declaration of State of Emergency | |||||
STAFF RECOMMENDED ACTION: | |||||
Discussion Only
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EXECUTIVE SUMMARY: | |||||
Please see attached Declaration of Emergency | |||||
INFORMATION: | |||||
Attachments: | Declaration |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding the development of an online portal for citizens to submit and sign Citizen Petitions to the City Council. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
11.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.) A Citizens' Petition requesting that the Council to "examine Towns on Lone Tree/Tract 22 Student Housing Development (Symmetry/Valeo)" | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
In accordance with Art. II, Sect. 17 of the Flagstaff City Charter, any citizen may present a written petition to the City Manager, signed by a minimum of 25 citizens from the City...who shall present it to the Council at its next regular meeting. The attached petition was filed with the City Clerk's Office on May 26, 2020, requesting that the Council "examine Towns on Lone Tree/Tract 22 Student Housing Development (Symmetry/Valeo)." | |||||
INFORMATION: | |||||
Chapter 1-12 of the Flagstaff City Code formalizes the information to be required, and the attached petition conforms to those requirements. As outlined in this chapter, the petition is to be submitted to the Council under Future Agenda Item Request (F.A.I.R.) to determine if there is Council interest in placing the item on a future agenda for consideration. | |||||
Attachments: | Petition #2020-03 |
12.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report |