ATTENTION
IN-PERSON AUDIENCES AT CITY COUNCIL MEETINGS HAVE BEEN SUSPENDED UNTIL FURTHER NOTICE The meetings will continue to be live streamed on the city's website (https://www.flagstaff.az.gov/1461/Streaming-City-Council-Meetings) The public can submit comments that will be read at the dais by a staff member to publiccomment@flagstaffaz.gov.
AGENDA
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1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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2. | ROLL CALL
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3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. | Consideration of Appointments: Beautification and Public Art Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring June 2021.
Make two appointments to terms expiring June 2023. |
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B. | Consideration of Appointment: Sustainability Commission. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Make one appointment to a term expiring October 2021.
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6. | ROUTINE ITEMS | ||||||||
A. | Consideration and Approval: Insurance Renewals | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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B. | Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for CARES Act funding for operational and maintenance expenses directly related to the Flagstaff Pulliam Airport. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the grant award in the amount of $18,134,294 for Airport operational costs.
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C. | Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases to abate rent for at least six (6) months, due to the COVID-19 pandemic. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve lease amendments with the following lessees to abate rent:
- American Airlines - United Airlines - Wiseman Aviation, Inc.(fixed base operator) - Wiseman Aviation, Inc. (hangar, offices; previous lessee was Peabody Western Coal) - Enterprise Rent-A-Car - Alamo Rental Car/National Rental Car - Hertz Corporation Rental Car - Avis Budget Rental Car - Air Cafe (license) |
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D. | Consideration and Adoption of Ordinance No. 2020-12: An ordinance of the City Council of the City of Flagstaff, temporarily suspending Section 8-01-001-0002 of the City Code pertaining to sidewalks; providing for severability, authority for clerical corrections, and establishing an effective date. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2020-12 by title only for the final time
2) City Clerk reads Ordinance No. 2020-12 by title only (if approved above) 3) Adopt Ordinance No. 2020-12 |
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E. | Consideration and Approval of a Construction Manager at Risk (CMAR) Construction Services Contract: for the Annual Street Maintenance and Overlay and Chip Seal Program 2020 to C and E Paving & Grading, LLC in the amount of $5,627,422.10 | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
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F. | Consideration and Approval of Grant Award: Department of Justice, Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding Program. | ||||||||
STAFF RECOMMENDED ACTION: | |||||||||
Approve the award from the Department of Justice for grant funds in the amount of $65,915.00; there is no City match required for this grant.
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7. | REGULAR AGENDA | |||||
A. | Consideration and Adoption of Resolution No. 2020-22: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Flagstaff Metropolitan Planning Organization, DBA MetroPlan, and the City of Flagstaff to transition administrative and financial services from the City to MetroPlan. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-22 by title only
2) City Clerk reads Resolution No. 2020-22 by title only (if approved above) 3) Adopt Resolution No. 2020-22 |
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B. | Consideration and Adoption of Resolution No. 2020-23: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the August 4, 2020 Primary Election and November 3, 2020 General Election | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-23 by title only
2) City Clerk reads Resolution No. 2020-23 by title only (if approved above) 3) Adopt Resolution No. 2020-23 |
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C. | Consideration and Approval: City of Flagstaff and APS Clean Energy Future Memorandum of Understanding | |||||
STAFF RECOMMENDED ACTION: | ||||||
Approve the Memorandum of Understanding between the City of Flagstaff and APS.
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D. | Consideration and Adoption of Resolution No. 2020-27: A resolution of the City of Flagstaff City Council, approving an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-27 by title only
2) City Clerk reads Resolution No. 2020-27 by title only (if approved above) 3) Adopt Resolution No. 2020-27 |
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E. | Consideration and Adoption of Resolution No. 2020-28: A resolution of the Flagstaff City Council adopting a Flagstaff Business Retention and Expansion Incentive program support small businesses and other targeted industries; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-28 by title only
2) City Clerk reads Resolution No. 2020-28 by title only (if approved above) 3) Adopt Resolution No. 2020-28 |
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F. |
Consideration and Adoption of Resolution No. 2020-25: A Resolution amending the 2019/2020 Annual Action Plan to reallocate 2019/2020 Owner-Occupied Housing Rehabilitation Program funds and allocate Community Development Block Grant Program COVID-19 (CDBG-CV) funds and authorizing submission of the amended 2019/2020 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). Consideration and Adoption of Resolution No. 2020-26: A Resolution approving the City of Flagstaff 2020/2021 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). Consideration and Action on Reallocation of General Funds to Coconino County Health and Human Services Eviction Prevention Program: Approval of the transfer of one-time general fund dollars in the amount of $59,000 currently reserved for the Mobile Home Assistance for Displaced Residents Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program. |
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STAFF RECOMMENDED ACTION: | ||||||
For the amended 2019/2020 Annual Action Plan:
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G. | Consideration and Adoption of Resolution No. 2020-24: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Rio De Flag Flood Control Project, confirming that the project is a public use for the benefit of the residents of the City of Flagstaff; providing for delegation of authority, condemnation authority, prior approval of purchases; and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | ||||||
1) Read Resolution No. 2020-24 by title only
2) City Clerk reads Resolution No. 2020-24 by title only (if approved above) 3) Adopt Resolution No. 2020-24 |
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8. | DISCUSSION ITEMS | |||||
A. | Rio de Flag Flood Control Project - Update. | |||||
B. | Sustainable Food Systems Update | |||||
C. | Discussion on the current and future use of the Joel Montalvo Park building, also known as old Fire Station #2. | |||||
9. | COUNCIL LIAISON REPORTS | |||||
10. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding the City’s BBB appropriations. | |||||
11. | CITY MANAGER REPORT | |||||
A. | City Manager Report | |||||
i. | City of Flagstaff Re-Entry Plan | |||||
12. | COVID-19 UPDATES | |||||
13. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | |||||
14. | ADJOURNMENT | |||||
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5.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointments: Beautification and Public Art Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring June 2021.
Make two appointments to terms expiring June 2023. |
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Executive Summary: | |||||
The Beautification and Public Art Commission consists of seven citizens, and recommends expenditures from the BBB beautification fund and public art portion of arts and science fund. It studies and recommends community beautification projects ranging from landscaping and irrigation, signs and billboards, buildings, street-scapes, gateways, the purchase and installation of public art projects within beautification projects, and property acquisition for beautification and/or public art and neighborhood-initiated projects, to mention a few. There are currently two expiring seats and one seat open due to a resignation. It is important to fill vacancies on Boards and Commissions quickly to allow the Commission to continue meeting on a regular basis. There are eight applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Councilmember Aslan, Councilmember Odegaard, and Councilmember Salas |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions do provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint three Commissioners: By appointing members at this time, the Beautification and Public Art Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the opening by Commission members and City staff has occurred, informing others of this vacancy through word of mouth. | |||||
Attachments: | BPAC Authority |
5.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration of Appointment: Sustainability Commission. | |||||
STAFF RECOMMENDED ACTION: | |||||
Make one appointment to a term expiring October 2021.
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Executive Summary: | |||||
The Sustainability Commission consists of seven citizens and is responsible for recommending and coordinating activities in concert with the City of Flagstaff Sustainability Program. To accomplish this objective, the Commission will address the social, economic, and environmental considerations of meeting the needs of current and future citizens. Among the Commission’s directives are the promotion of sustainable practices in all spheres of life and educating Flagstaff citizens. There is currently one seat available due to a resignation as of Friday, May 1, 2020. It is important to fill vacancies on Boards and Commissions quickly so as to allow the Commission to continue meeting on a regular basis. There are three applications on file for consideration by the Council, they are as follows:
COUNCIL APPOINTMENT ASSIGNMENT: Mayor Evans |
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Financial Impact: | |||||
These are voluntary positions and there is no budgetary impact to the City of Flagstaff. | |||||
Policy Impact: | |||||
Not applicable. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
There is no Council goal that specifically addresses appointments to Boards and Commissions; however, boards and commissions provide input and recommendations based on City Council goals that may pertain to the board or commission work plan. | |||||
Has There Been Previous Council Decision on This: | |||||
None | |||||
Options and Alternatives: | |||||
1) Appoint one Commissioner: By appointing one member at this time, the Sustainability Commission will be at full membership, allowing the group to meet and provide recommendations to the City Council. 2) Postpone the action to allow for further discussion or expand the list of candidates. |
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Community Involvement: | |||||
The City's boards, commissions, and committees were created to foster public participation and input and to encourage Flagstaff citizens to take an active role in city government. | |||||
Expanded Options and Alternatives: | |||||
INFORM: The vacancies are posted on the City's website and individual recruitment and mention of the openings by Board members and City staff has occurred, informing others of these vacancies through word of mouth. | |||||
Attachments: | Sustainability Commission Authority |
6.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Approval: Insurance Renewals | |||||
STAFF RECOMMENDED ACTION: | |||||
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Executive Summary: | |||||
The City of Flagstaff today expends $1,490,601 to insure all our insurance exposures with AIG for our property, Travelers Insurance for Liability and Auto and Copperpoint Mutual for our Workers’ Compensation program. Council received a presentation on the merits of both the Arizona Municipal Risk Retention Pool and Travelers Insurance with Liberty Mutual for the property to meet the insurance needs for the City of Flagstaff for the next fiscal period during the May 12, 2020 City Council work session. It is staff's recommendation to accept the proposal by the Arizona Municipal Risk Retention Pool as submitted for a total cost of $1,768,075. |
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Financial Impact: | |||||
By approving the contract agreement with the Arizona Municipal Risk Retention pool for property, casualty, auto and Workers' Compensation coverage the City will expend an additional $302,535 in fiscal 20/21, subject to policy audit. | |||||
Policy Impact: | |||||
None
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
None | |||||
Has There Been Previous Council Decision on This: | |||||
City Council received a presentation on the merits of both the Arizona Municipal Risk Retention Pool and Travelers Insurance proposals during the May 12, 2020 Council Work Session. | |||||
Attachments: |
6.B.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Agreement: Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration (FAA) for CARES Act funding for operational and maintenance expenses directly related to the Flagstaff Pulliam Airport. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the grant award in the amount of $18,134,294 for Airport operational costs.
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Executive Summary: | |||||
The acceptance of the FAA Grant offer provides funds for operating expenses, such as payroll and Airport department services. The grant funds may be used for expenses incurred no earlier than January 20, 2020 and ending four (4 years) or (1,460 calendar days) from the date of acceptance. The FAA encourages airports to spend the funds expeditiously to reduce the adverse impacts of the current public health emergency. |
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Financial Impact: | |||||
The funds under the CARES Act are available at a 100% Federal share and there is no local match required. Specific requirements of the grant require the Airport to continue to employ, through December 31, 2020, at least 90% of the number of individuals employed as of March 27, 2020. These funds will help offset the impacts of declining revenues in the Airport and the reduce the Airport need for General Fund support. | |||||
Policy Impact: | |||||
These critical funds will be used to help the Airport stay afloat in an environment where the travel industry—and the airline industry—has been devastated by the COVID-19 outbreak. The flexibility in the use of these funds will allow the Airport to retain employees, spend these important funds on operations, pay utilities, and keep the Airport running until people can start traveling consistently. |
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline. | |||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
- Accept the Grant Agreement and funding to operate and maintain the Flagstaff Airport. |
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Background and History: | |||||
On March 27, 2020, the President signed the CARES Act into law. Sections 4005 and 4114(b) of the Act authorize the Secretary to require, “to the extent reasonable and practicable,” an air carrier receiving financial assistance under the CARES Act to maintain scheduled air transportation service as the Secretary deems necessary to ensure services to any point served by that carrier before March 1, 2020 (Service Obligation). Title XII of Division B of the CARES Act provides approximately $10 billion to support U.S. airports experiencing severe economic disruption caused by the COVID-19 public health emergency. This funding was distributed to airports to prevent, prepare for, and respond to the impacts of the COVID-19 public health emergency. | |||||
Key Considerations: | |||||
The CARES Act Airport Grants are for eligible US. airports to prevent, prepare for, and respond to coronavirus impacts, including support for continuing airport operations. Funds are available to: - Keep airports in reliable, safe operation to serve the aviation industry, the traveling public, and support the economy - Keep airport and aviation workers, airport police, and other support staff employed - Keep support businesses working at the airport - Keep airport credit ratings stable |
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Community Involvement: | |||||
To prevent, prepare for, and respond to coronavirus impacts, including support for continuing airport operation. | |||||
Attachments: | FAA CARES Act Grant Offer |
6.C.
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CITY OF FLAGSTAFF | |||||||||||||||
STAFF SUMMARY REPORT | |||||||||||||||
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TITLE: | |||||
Consideration and Approval of Lease Amendments: Amendment of Flagstaff Airport Leases to abate rent for at least six (6) months, due to the COVID-19 pandemic. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve lease amendments with the following lessees to abate rent:
- American Airlines - United Airlines - Wiseman Aviation, Inc.(fixed base operator) - Wiseman Aviation, Inc. (hangar, offices; previous lessee was Peabody Western Coal) - Enterprise Rent-A-Car - Alamo Rental Car/National Rental Car - Hertz Corporation Rental Car - Avis Budget Rental Car - Air Cafe (license) |
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Executive Summary: | |||||
The Flagstaff Airport lessees are requesting rent abatement, because airport travel has practically cease as a result of the COVID-19 pandemic. The proposed lease amendments will abate rent for the period of April 1, 2020 through September 30, 2020. No rent, nor late penalty or interest will be owed. ADDITIONAL EXTENSIONS: OPTION 1 - Any additional extensions for two (2) additional three (3) month periods may be approved by the City Manager. ("Abatement Period"). OPTION 2 - Any additional extensions for two (2) additional three (3) month periods may be approved by the City Council. ("Abatement Period"). All proposed lease amendments are in draft form, and final versions will be attached prior to the May 19, 2020 council agenda. |
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Financial Impact: | |||||
If rent abatement is approved, the Flagstaff Airport will not receive 6-months of lease revenue of approximately $356,785. This health emergency has created a loss in revenues for the airport lessees at a grand scale. The Flagstaff Airport received word that we will be receiving an $18.1 million CARE grant that will help us to recover these lost lease revenues and will help enable continued airport operations. | |||||
Policy Impact: | |||||
A decision to abate rents (including "minimum annual guarantees" and encompassing fees) is a local decision. Rent abatement will be tied to the changed circumstances caused by the COVID-19 public health emergency.
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Goal: Transportation and Other Public Infrastructure: Provide airport infrastructure to enhance tenant and patron experience and secure a second airline. | |||||
Has There Been Previous Council Decision on This: | |||||
No | |||||
Options and Alternatives: | |||||
- Approve the COVID-19 Rent Abatement Lease Amendments and selected Option 1 or Option 2 for any additional extensions if warranted. - Not Approve the COVID-19 Rent Abatement Lease Amendments |
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Background and History: | |||||
On January 31, 2020 U.S. Secretary of Health and Human Services declared a public health emergency as a result of the COVID-19 pandemic; on March 11, 2020 Arizona Government Douglas Ducey declared a state public health emergency, and on March 15, 2020 Flagstaff Mayor Coral Evans declared a local public health emergency. Since April 2020 airline passenger traffic through the Flagstaff Airport has practically ceased due to the COVID-19 pandemic, causing an associated decline in flight revenues. On April 4, 2020 the Federal Aviation Administration (“FAA”) issued “Information for airport sponsors considering COVID-19 restrictions or accommodations” which states that “a decision to abate rent…is a local decision” and provides guidance for any abatement. Lessee's have requested and City desires to provide financial relief to the Lessee's to help preserve continued airport related operations to the extent feasible at the Flagstaff Airport. | |||||
Key Considerations: | |||||
In considering rent relief, airports are encouraged to consider the business situation of the tenant; the changed circumstances created by the public health emergency; the desirability of having solvent tenants that can resume normal operations when the emergency ends; the availability of other governmental or insurance relief that such relief; and possible subsequent conditions that, if triggered, would end the abatement. This rent abatement will provide much needed relief to our current tenants so that when circumstances improve the Flagstaff Airport can go back to normal operations. |
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Community Involvement: | |||||
This lease abatement will assist our goal to keeping our tenants solvent to ensure that the airport can remain open and operating safely. | |||||
Attachments: | Air Cafe Lease Amendment | ||
American Airline Lease Amendment | |||
Avis Budget Lease Amendment | |||
Enterprise Lease Amendment | |||
Hertz Car Rental Lease Amendment | |||
United Airlines Lease Amendment | |||
Wiseman Fuel Farm Lease Amendment | |||
Wiseman Hanger Office Lease Amendment |
6.D.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Ordinance No. 2020-12: An ordinance of the City Council of the City of Flagstaff, temporarily suspending Section 8-01-001-0002 of the City Code pertaining to sidewalks; providing for severability, authority for clerical corrections, and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Ordinance No. 2020-12 by title only for the final time
2) City Clerk reads Ordinance No. 2020-12 by title only (if approved above) 3) Adopt Ordinance No. 2020-12 |
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Executive Summary: | |||||
The recently adopted Ordinance 2020-02 ("Sidewalk Ordinance") outlines the procedures to replace damaged sidewalks adjacent to private property. The Sidewalk Ordinance provides guidance and articulates the financial requirements of adjacent property owners. Commercial property owners are responsible for 100% of the cost to repair/replace damaged sidewalks, while residential property owners can request that the City contribute up to 50% of the cost of repair/replacement. The City contribution is contingent on funding being allocated in the annual City budget. The Streets Section is preparing to implement the annual Overlay and Chip Seal program, which is set to begin this Summer. Staff has identified portions of adjacent sidewalks in need of repair. Pursuant to the Sidewalk Ordinance, staff is to notify the estimated 250 adjacent property owners of their respective share of the cost to repair/replace the adjacent sidewalks. However, staff also understands that the COVID-19 pandemic has caused some Flagstaff residents to experience unexpected economic hardship, which may impact their ability to cover the cost of sidewalk repair/replacement. This issue was presented to the City Council on April 21, 2020, at which time Council directed staff to come back to Council at a later date with an ordinance that will temporarily suspend the assessment provisions for adjacent property owners for 120 days. The attached ordinance will temporarily suspend Section 8-01-001-0002 of the City Code. |
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Financial Impact: | |||||
The Streets Maintenance program is funded with Road Repair Street Safety (RRSS) and Highway User Revenue Funds (HURF) and are currently programmed for the improvement project in the 2019-2020 adopted budget. The sidewalk replacements are to be completed adjacent to the overlay sections and are estimated to impact approximately 250 properties. The entire cost to complete the replacements will be absorbed by the funding budgeted, as has been done historically using RRSS funds to complete the necessary work and deliver the 2020 maintenance program. | |||||
Policy Impact: | |||||
The City will bear the costs of the sidewalk replacement costs identified in the Streets Maintenance Program for a temporary time period of 120 days. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Complete infrastructure maintenance and provide for safe pedestrian facilities. | |||||
Has There Been Previous Council Decision on This: | |||||
Yes, it was presented and discussed at the April 21, 2020 work session. | |||||
Options and Alternatives: | |||||
1. Approve Ordinance 2020-12 as presented. 2. Amend Ordinance 2020-12 to best suit the community needs or desires. 3. Do not Approve Ordinance 2020-12 and continue with the assessment provisions as originally adopted in Ordinance 2020-02. |
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Attachments: | Ordinance 2020-02 Sidewalk Ordinance | ||
Ord. 2020-12 |
6.E.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | ||||||
Consideration and Approval of a Construction Manager at Risk (CMAR) Construction Services Contract: for the Annual Street Maintenance and Overlay and Chip Seal Program 2020 to C and E Paving & Grading, LLC in the amount of $5,627,422.10 | ||||||
STAFF RECOMMENDED ACTION: | ||||||
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Executive Summary: | ||||||
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Financial Impact: | ||||||
The Streets capital program was reviewed and approved in the FY 2019-2020 budget process. The total cost of the Annual Street Maintenance Overlay and Chip Seal Program 2020 is $5,627,422.10 and is funded from account numbers 040-06-162-3073-6-4443 (HURF) and 046-06-163-3321-6-4443 (RRSS) in the 2019-2020 budget. |
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Policy Impact: | ||||||
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | ||||||
Transportation and Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-model transportation system. | ||||||
Has There Been Previous Council Decision on This: | ||||||
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Options and Alternatives: | ||||||
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Background and History: | ||||||
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Key Considerations: | ||||||
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Community Benefits and Considerations: | ||||||
None | ||||||
Community Involvement: | ||||||
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Expanded Options and Alternatives: | ||||||
The community continues to support transportation related initiatives demonstrating a strong understanding of supporting a quality infrastructure. We often receive citizen feedback and public participation to support our efforts of core service delivery. In addition to the constant feedback, the voters approved the Road Repair Street Safety Program and the results have been positive. | ||||||
Attachments: | Exhibit A | ||
CMAR Construction Contract | |||
Contract Exhibit B - GMP | |||
Contract Exhibit C - Specifications | |||
Contract Contingency Justification DB-CMAR V3 |
6.F.
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CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
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TITLE: | |||||
Consideration and Approval of Grant Award: Department of Justice, Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding Program. | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the award from the Department of Justice for grant funds in the amount of $65,915.00; there is no City match required for this grant.
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Executive Summary: | |||||
On March 15, 2020, Mayor Coral Evans issued an Emergency Proclamation for the City of Flagstaff in relation to COVID-19, acknowledging that the widespread nature of COVID-19 constituted an immediate threat to the life, public health, safety and welfare of Flagstaff residents. In responding to the situation presented by the spread of COVID-19 in Flagstaff, the City of Flagstaff police and fire departments began purchasing additional health and safety supplies necessary to minimize risk to exposure of COVID-19 and help maintain the wellbeing of first responders. Purchasing this personal protective equipment (PPE) was and is critical to continue providing emergency services to the community. Accordingly, the City of Flagstaff police and fire departments are requesting the approval and acceptance of the Coronavirus Emergency Supplemental Funding to be used to purchase acutely needed PPE and cleaning supplies including but not limited to N-95 face masks, 3-ply face masks, nitrile gloves, protective goggles, spit hoods, isolation gowns, booties and disinfectant wipes. The City of Flagstaff police and fire departments will continue to work collaboratively to share these and other resources to effectively respond to the COVID-19 pandemic. |
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Financial Impact: | |||||
This grant will help offset existing expenses incurred from purchases of PPE, cleaning supplies and items utilized to help combat the spread of COVID-19. If any monies remain, they will be utilized to purchase additional PPE related items to further mitigate the spread of COVID-19 to our first responders and community. | |||||
Policy Impact: | |||||
The approval of this grant will have no direct impact on any policies of the Flagstaff Police Department or Flagstaff Fire Department. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Flagstaff Regional Plan Policy PF.3.1 Maintain high-quality effectiveness and efficiency in law enforcement, fire and emergency services to the extent that is consistent with governmental operations, plans, public policies, population served, and monies available. | |||||
Has There Been Previous Council Decision on This: | |||||
There has been no previous Council decision on this grant. | |||||
Options and Alternatives: | |||||
Approve the grant. Deny the grant amount in full or in part. |
|||||
Background and History: | |||||
On March 15, 2020, Mayor Coral Evans issued an Emergency Proclamation for the City of Flagstaff in relation to COVID-19, acknowledging that the widespread nature of COVID-19 constituted an immediate threat to the life, public health, safety and welfare of Flagstaff residents. Flagstaff’s Emergency Proclamation was in-line with steps taken by various federal, state and county-level authorities signaling the seriousness of the spread of COVID-19. Throughout the month of March, the situation continued to escalate, with Coconino County seeing an increasing number of confirmed COVID-19 cases and Coconino County reporting its first patient death from COVID-19. On March 30, 2020, Arizona Governor Ducey issued an Executive Order titled Stay Home, Stay Health, Stay Connected; Physical Distancing to Mitigate COVID-19 Transmission. On April 4, 2020, President Trump approved Arizona’s request for a Presidential Major Disaster Declaration for the state. The Department of Justice, Office of Justice Programs created the Coronavirus Emergency Supplemental Funding Program in 2020, to provide additional funding to State, County and Municipal agencies, to purchase personal protective equipment and items necessary to help reduce the risk of exposure or spread of the Coronavirus. The Flagstaff police and fire departments began purchasing PPE from the onset of the pandemic and have worked collectively to share costs. The departments have been innovative in finding solutions to re-use masks, identifying local companies to purchase PPE, hand sanitizer and cleaning supplies. We will continue to ensure both departments have the equipment necessary to contact community members and meet service level expectations. |
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Key Considerations: | |||||
An increase in demand for PPE will remain in effect until such time as a vaccine has been developed and approved for use to combat the Coronavirus. The increase in demand carries an increase in costs to those departments whose personnel, during the course of their work, will be coming in contact with community members who have been exposed to or infected with COVID-19. | |||||
Community Benefits and Considerations: | |||||
If the grant is not approved, the opportunity for the police department and/ or the fire department to operate within their allocated budget will be negatively impacted. | |||||
Community Involvement: | |||||
Having healthy first responders affords the community the opportunity to sustain an appropriate level of public safety and order. The use of PPE and disinfectants not only helps prevent the spread of Coronavirus to officers and firefighters, but from officers or firefighters who may be unknowingly infected and coming in contact with community members. | |||||
Expanded Options and Alternatives: | |||||
Inform. | |||||
Attachments: | Award Report |
7.A.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-22: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the Flagstaff Metropolitan Planning Organization, DBA MetroPlan, and the City of Flagstaff to transition administrative and financial services from the City to MetroPlan. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-22 by title only
2) City Clerk reads Resolution No. 2020-22 by title only (if approved above) 3) Adopt Resolution No. 2020-22 |
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Executive Summary: | |||||
The Flagstaff Metropolitan Planning Organization (FMPO) DBA MetroPlan has been established as a separate legal entity and approved as an Arizona nonprofit corporation. The Intergovernmental Agreement (IGA) identifies the responsibilities and commitments between the City of Flagstaff and MetroPlan. The City will cease administrative and financial services for MetroPlan effective June 30, 2020, and MetroPlan will be responsible for its own administrative and financial management. The IGA will remain effective through September 30, 2020, to allow for the reconciliation of MetroPlan's and the City's finances. |
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Financial Impact: | |||||
MetroPlan has requested payment of $114,000 of City Transportation funds that Council approved at the September 17, 2019, meeting and that were being held by the City on MetroPlan’s behalf. MetroPlan will support the City in its management and reconciliation of existing MetroPlan funds. This support will include but is not limited to providing financial documentation, communicating with funding agencies about the transition, closing out MetroPlan grants that the City accepted responsibility for, and working to ensure that the City is reimbursed from grant funds for expenditures the City made on MetroPlan’s behalf. | |||||
Policy Impact: | |||||
The City of Flagstaff has provided administrative and financial services to MetroPlan for 22 years. As a regional organization governed by a Board of elected officials from the City and County and State, MetroPlan’s independence is consistent with MetroPlan’s regional role and consistent with the governance structure of other Metropolitan Planning Organizations and Council’s of Government across the nation. This transition IGA documents how the City and MetroPlan will work together to ensure continuity and equity as MetroPlan continues its regional responsibilities as an independent organization. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Transportation and Other Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Economic Development - Grow and strengthen a more equitable and resilient economy. |
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Has There Been Previous Council Decision on This: | |||||
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Options and Alternatives: | |||||
- Approve the acceptance of the IGA - Disapprove the IGA |
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Background and History: | |||||
In May of 1996, the City and County authorized the establishment of a Metropolitan Planning Organization to carry out the metropolitan planning process. On June 24, 1996, the Governor of the State of Arizona designated FMPO as the Metropolitan Planning Organization for the Flagstaff Urbanized Area. On January 1, 2020, the FMPO was rebranded as MetroPlan. MetroPlan carries out planning, coordination, and integration of activities necessary to maintain a comprehensive, cooperative, and continuing multi-agency transportation planning program. The vision of MetroPlan is to create the finest transportation system in the Country and the mission of MetroPlan is to leverage cooperation to maximize financial and political resources for a premier transportation system. Jurisdictions that make up the MetroPlan include the City of Flagstaff, Coconino County, and the Arizona Department of Transportation (ADOT). The MetroPlan receives funding from federal, state, and local governments and oversees the expenditure of federal transit funds working closely with the state and municipalities that make up northern Arizona. Each year, MetroPlan evaluates and approves proposed surface transportation improvement projects, while providing a forum for interagency cooperation and public input into transportation funding and prioritized decision. |
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Key Considerations: | |||||
On May 14, 2019, the Arizona Corporation Commission approved Articles of Incorporation establishing FMPO/MetroPlan as an Arizona nonprofit corporation. MetroPlan has developed administrative and financial management capacity sufficient to meets its legal obligations and carry out its responsibilities. These capacities will include but are not limited to payroll, procurement, budgeting, grant management, accounting, benefits administration, information technology, office space, and human resources management. These capacities may be developed through private sector contracts, in-house staff, or an IGA with another local government organization. | |||||
Community Involvement: | |||||
MetroPlan is responsible for regional transportation planning which benefits the City, County, State, NAIPTA, NAU, and our common residents and visitors. Establishing MetroPlan as an independent organization and clearly delineating how the transition from the City will take place ensures that financial and administrative management continues with competency and consistency. | |||||
Attachments: | Res. 2020-22 | ||
IGA |
7.B.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-23: A resolution approving the Intergovernmental Agreement between the City of Flagstaff and Coconino County for election services for the August 4, 2020 Primary Election and November 3, 2020 General Election | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-23 by title only
2) City Clerk reads Resolution No. 2020-23 by title only (if approved above) 3) Adopt Resolution No. 2020-23 |
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Executive Summary: | |||||
With the exception of Phoenix and Tucson, who perform their own elections, municipalities across the state contract for the operation of their elections, primarily with their respective county. While the City is responsible for many of the election activities such as preparation of the resolution, ballot language, public notices, and Information Pamphlet, the County prepares the ballot (with approval by the City), and both mails out and receives the ballots, as well as counts the ballots on election day. The attached Intergovernmental Agreement (IGA) outlines the roles of the City and County in this year's City election which will be held in conjunction with the statewide election. | |||||
Financial Impact: | |||||
The August and November elections have been budgeted in the FY2020-2021 Budget in account 001-01-011-0016-1-4290. The services provided by the County are charged at $2.00 per registered voter. With approximately 50,000 registered voters, the County charges should be around $100,000 per election. Additional expenses will be incurred with Runbeck Election Services and English Spanish Translation Services, LLC for compilation, translation, and mailing of the associated Information Pamphlet as well as the notification postcards. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Foster community pride and civic engagement Enhance community outreach and engagement opportunities |
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Has There Been Previous Council Decision on This: | |||||
The Council has not discussed this specific IGA but has held several meetings in which they discussed elections for both August 4, 2020 and November 3, 2020. | |||||
Attachments: | Res. 2020-23 | ||
IGA |
7.C.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Approval: City of Flagstaff and APS Clean Energy Future Memorandum of Understanding | |||||
STAFF RECOMMENDED ACTION: | |||||
Approve the Memorandum of Understanding between the City of Flagstaff and APS.
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Executive Summary: | |||||
The City of Flagstaff and APS have shared goals in the areas of clean energy, maintaining air quality, reducing harmful emissions and sustainability. Both parties are interested in collaborating to develop creative ways to promote a sustainable energy future for the Flagstaff area. By partnering together, the parties hope to combine their efforts to spearhead new strategies for, and remove obstacles to maintaining air quality, reducing harmful emissions, and providing clean, reliable and affordable energy to the residents of Flagstaff. The Memorandum of Understanding outlines the shared vision, mission and goals of the City and APS as it relates to promoting a clean energy future for Flagstaff. |
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Financial Impact: | |||||
There is no financial impact associated with this Memorandum of Understanding. | |||||
Policy Impact: | |||||
This Memorandum of Understanding supports Council goals, the Regional Plan, and the Climate Action and Adaptation Plan. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goals: Take meaningful climate change action. Regional Plan: Goal E.1. Increase energy efficiency Goal E.2. Expand production and use of renewable energy Goal E&C.1. Proactively improve and maintain the region’s air quality. Goal E&C.2 Reduce Greenhouse gas emissions Goal E&C.3 Strengthen community and natural environment resiliency through climate adaptation efforts. Climate Action and Adaptation Plan: Goal: Energy - Reduce energy consumption and associated greenhouse gas emissions from heating, cooling, and powering buildings. Goal: Energy - Increase renewable energy generation within the community and City municipal organization. Goal: Energy - Pursue a greater array of options for Flagstaff's energy needs in order to reduce greenhouse gas emissions. |
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Previous Council Decision on This: | |||||
Partnering with APS on renewable energy projects was discussed with City Council on August 27, 2019. | |||||
Attachments: | APS CoF Clean Energy Future MOU | ||
Presentation |
7.D.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-27: A resolution of the City of Flagstaff City Council, approving an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-27 by title only
2) City Clerk reads Resolution No. 2020-27 by title only (if approved above) 3) Adopt Resolution No. 2020-27 |
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Executive Summary: | |||||
The Arizona Department of Transportation (ADOT) will administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. This roadway safety improvement project is the result of the City submitting a grant application to ADOT in 2018 for a competitive Highway Safety Improvement Program (HSIP) award. This project was identified as a high priority through a local network crash data screening process. The roundabout will improve safety, slow speeds, help avoid angle crashes, and add a crosswalk at the 4th-leg of the intersection. Approving the IGA for this project will obligate FY 2020 HSIP Federal Funding for the design costs and City funds for ADOT Project Development Administration (PDA) costs, FY 2021 HSIP Federal Funding, City funds for the right-of-way costs, and FY 2022 HSIP Federal Funding for the construction costs. The total HSIP Federal Funding is estimated to be $1,928,366 and the total City funding is estimated to be $60,813. **A formal presentation will be prepared and included in the final packet to Council** |
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Financial Impact: | |||||
This project is identified in the MetroPlan Transportation Improvement Program (TIP), Transportation TIP #101020, ADOT Project #T0247, and IGA #20-0007711. In FY 2020, the City will pay the State $30,000 for Project Development Administration (PDA) costs. City account #040-05-112-3302. Also, $450,000 HSIP Federal Funds will be available for design costs. In FY 2021, the City will acquire the necessary right-of-way with costs estimated at $123,211 and will be reimbursed up to the HSIP formula limited amount, $92,398, with a projected City share of $30,813. City account #040-05-112-3302. In FY 2022, $1,385,968 in HSIP Federal Funds will be available for the construction costs. The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,366. |
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Policy Impact: | |||||
None. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goal: Transportation and Other Public Infrastructure - Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Regional Plan: Transportation - Safe and Efficient Multi-Modal Transportation Goals and Policies; Policy T.2.1 - Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. Strategic Plan: Work in Partnership to Enhance a Safe and Livable Community - Cultivate community partnerships through civic engagement and participation. |
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Has There Been Previous Council Decision on This: | |||||
No. | |||||
Attachments: | Res. 2020-27 | ||
Project Location Map | |||
IGA | |||
Exhibit A | |||
Presentation |
7.E.
| |||||||||||||
CITY OF FLAGSTAFF | |||||||||||||
STAFF SUMMARY REPORT | |||||||||||||
|
TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-28: A resolution of the Flagstaff City Council adopting a Flagstaff Business Retention and Expansion Incentive program support small businesses and other targeted industries; and establishing an effective date. | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-28 by title only
2) City Clerk reads Resolution No. 2020-28 by title only (if approved above) 3) Adopt Resolution No. 2020-28 |
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Executive Summary: | |||||
The Business Retention and Expansion Incentive delivers a unique competitive program to retain and expand existing businesses within the City of Flagstaff. The program invites businesses in targeted sectors to apply for upwards of $30,000 to help them stay and grow in Flagstaff. Applications will be accepted between July 1st and August 31st, 2020. Applications will be scored on their wages relative to their given sector, their environmental impacts including water and energy usage along with their impacts to the landfill, their direct community benefit, and their private investment match. The program may fund one sole successful applicant, or six successful applicants, or none. Successful applicants will be notified by October 1, 2020. If not all grant funding is used at that time, then the City may issue a new solicitation seeking grant applications for the fund balance. Any fund balance will be carried into the following fiscal year in order to build program capacity. | |||||
Financial Impact: | |||||
The Business Retention and Expansion Incentive is funded in the 2021-22 Budget in 052-07-213-0835-4-4290 as a one time funded line item. Depending upon future conditions, the program may be considered for continuous annual funding. | |||||
Policy Impact: | |||||
The Business Retention and Expansion Incentive works towards the Council Goal to grow and strengthen a more equitable and resilient economy. | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Regional Plan Goal ED.1. Create a healthy environment for business by ensuring transparent, expeditious, and predictable government processes. Policy ED.1.2. Steadily improve access to easily understandable public information. Policy ED.1.3. Use economic best practices to promote quality and fiscally sound projects. Regional Plan Goal ED.3. Regional economic development partners support the start-up, retention, and expansion of existing business enterprises. Policy ED.3.1. Encourage regional economic development partners to continue proactive programs to foster the retention and expansion of existing enterprises and home based businesses in the community |
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Has There Been Previous Council Decision on This: | |||||
No. Council has approved incentive programs in the past.This Business Retention and Expansion Incentive program is a new incentive program. | |||||
Options and Alternatives: | |||||
Option 1: Approve the resolution and the related policy as it is written. Option 2: Approve the resolution with amendments. Option 3: Reject the resolution and the related policy as written and provide guidance. |
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Background and History: | |||||
The City of Flagstaff has formally endeavored to incentivize economic development with programs in 2002 and 2009. Currently, no incentive program exists despite increasing economic constraints. Area businesses and economic development partners have often communicated that the lack of program to assist in the retention and expansion of existing businesses is a noticeable gap that works against many economic development efforts. This program will fill that gap and eventually will be seen as a resource for our local businesses to help them to stay here and grow here. | |||||
Key Considerations: | |||||
The City of Flagstaff Economic Development Offices are charged with improving the economic environment. Past efforts found similar programs useful in executing that charge. This proposed Business Retention and Expansion Incentive program will also support efforts to assist the economy in rebounding from COVID-19 prohibitions. | |||||
Community Benefits and Considerations: | |||||
This program is currently funded as a one-time budget item at $30,000. As future economic conditions allow, Economic Development staff will seek to fund this program with an annual allocation of $30,000. | |||||
Community Involvement: | |||||
All businesses that have located in our community, either by relocating from another community or if they grew from an idea to a business, employ our residents and contribute greatly to the local and global economies and everything in between. This program is an acknowledgement that running a business is challenging and risky, and that a viable and sustainable community needs a robust mix of businesses. Our investments in business incubation and acceleration serve the community well as an entrepreneurial resource. This Business Retention and Expansion Incentive program will help to retain and expand all local businesses. | |||||
Expanded Options and Alternatives: | |||||
Economic Development staff have communicated with internal and external partners to develop this Business Retention and Expansion Incentive Program. Feedback provided by Coconino County Economic Development, the Coconino County Small Business Development Center, the Greater Flagstaff Chamber of Commerce, Moonshot@NACET (Northern Arizona Center for Entrepreneurship), and a number of private businesses helped to craft this policy into what is considered to be very helpful to area businesses. | |||||
Attachments: | BRE Incentive Presentation | ||
Res. 2020-28 | |||
Updated Policy |
7.F.
| |||||||||||
CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Consideration and Adoption of Resolution No. 2020-25: A Resolution amending the 2019/2020 Annual Action Plan to reallocate 2019/2020 Owner-Occupied Housing Rehabilitation Program funds and allocate Community Development Block Grant Program COVID-19 (CDBG-CV) funds and authorizing submission of the amended 2019/2020 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD). Consideration and Adoption of Resolution No. 2020-26: A Resolution approving the City of Flagstaff 2020/2021 Annual Action Plan and authorizing its submission to the U.S. Department of Housing and Urban Development (HUD). Consideration and Action on Reallocation of General Funds to Coconino County Health and Human Services Eviction Prevention Program: Approval of the transfer of one-time general fund dollars in the amount of $59,000 currently reserved for the Mobile Home Assistance for Displaced Residents Program to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program. |
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STAFF RECOMMENDED ACTION: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
For the amended 2019/2020 Annual Action Plan:
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Executive Summary: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
This staff summary covers three separate requested Council actions. The first is the approval of the City of Flagstaff’s 2020/2021 Annual Action Plan that is a required submission to the U.S. Department of Housing and Urban Development (HUD) as part of the Community Development Block Grant (CDBG). This document identifies how the 2020/2021 CDBG allocation will address Flagstaff’s community needs identified in the 2016-2020 Consolidated Plan and how funding will be distributed within Flagstaff city limits. Additionally, this staff summary is for the approval of the second substantial amendment to the 2019/2020 Annual Action Plan submitted to HUD in August of 2019. The second substantial amendment identifies how CDBG-CV will be allocated to the Flagstaff community. CDBG-CV funds, provided by the CARES (Coronavirus Aid, Relief, and Economic Security) Act will be allocated to the City of Flagstaff for the prevention of, preparation for, and response to the COVID-19 Infectious Disease and will address Flagstaff’s urgent community needs related to COVID-19. This staff summary is also for the consideration and action on Council direction regarding one-time general fund dollars available for Coconino County’s Eviction Prevention program. At the April 24, 2020, Budget Retreat, City Council directed staff to move $59,000 in the City of Flagstaff General Funds currently reserved for the Mobile Home Assistance for Displaced Residents program to Coconino County Health and Human Services’ (CCHHS) Eviction Prevention and Housing Stabilization program. These funds will be leveraged with the CDBG allocation and administered in their combined entirety as one program contract between CCHHS and the City of Flagstaff. |
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Financial Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
CDBG 2020/2021 Annual Action Plan Approval of Resolution 2020-XX is critical to the City of Flagstaff receiving its annual CDBG entitlement allocation. The 2020/2021 CDBG allocation is $611,295. In addition, the City of Flagstaff is able to include program income and reallocated funds from past year grants to increase funding available for projects. Those additional funds equal $48,986.00. Therefore, a grand total of $660,281.00 is available for the 2020/2021 program year, through the Annual Action Plan process. The proposed allocation takes into consideration the City’s financial impacts by including the estimated indirect rate of 10%. CDBG 2019/2020 Amended Annual Action Plan Approval of Resolution 2020-XX will amend the City of Flagstaff’s 2019/2020 Annual Action Plan and expedite CDBG-CV funding into the Flagstaff community. The amendment will de-obligate up to $174,000 in funds previously allocated to the City of Flagstaff’s Owner-Occupied Housing Rehabilitation Program and incorporate CDBG-CV funds provided by the CARES (Coronavirus Aid, Relief, and Economic Security) Act. The City of Flagstaff CDBG-CV allocation is $359,604. For this proposed allocation, the City has waived the indirect rate of 10% in order to maximize community benefit. Approval of General Funds for CCHHS Eviction Prevention Approval of the reallocation of one-time general fund dollars in the amount of $59,000 currently reserved for the Mobile Home Assistance for Displaced Residents Program, to the Coconino County Health and Human Services Eviction Prevention and Housing Stabilization Program. While this approval will temporarily defund Contract No. 2019-62, the contract between Flagstaff Shelter Services and the City of Flagstaff will remain in place and the program will be refunded in the future when funds are available. |
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Policy Impact: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
The City of Flagstaff Council's CDBG Priorities:
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Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
REGIONAL PLAN: Goal NH.1. Foster and maintain healthy and diverse urban, suburban, and rural neighborhoods in the Flagstaff region.
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Has There Been Previous Council Decision on This: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Staff received Council direction on local priorities during the January 29th, 2019 Council meeting. Those priorities are identified in Policy Impact above and Background/ History below. Staff received Council direction on funding recommendations for the use of 2020/2021 CDBG and CDBG-CV funding during the May 12, 2020, Council work session. At the April 24, 2020, Budget Retreat City Council directed staff to move $59,000 in the City of Flagstaff General Funds currently reserved for the Mobile Home Assistance for Displaced Residents program to the Coconino County Health and Human Services’ Eviction Prevention and Housing Stabilization program. |
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Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Background and History: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
CDBG 2020/2021 Annual Action Plan In order to receive CDBG funding, the City must complete and submit to HUD the required 2020-2021 Annual Action Plan. This plan describes how CDBG funds will be used in the coming year. Every two years, staff requests funding guidance from Council on CDBG Priorities and the overall CDBG process for the coming two years. In January of 2019 Council received an overview of the CDBG program and established five priorities:
Housing staff are responsible for determining whether a proposed activity is eligible and conducting a risk assessment of the project and applying agency. Federal funds require administrative knowledge, capacity to ensure compliance and timely expenditure of funds. A ranking committee comprised of three community representatives and three City staff met to review the external proposals and rank them by consensus. Rankings primarily serve as a risk and benefit assessment and are the guiding input for staff recommendations forwarded to City Council. Below is a list of the proposals in order of ranking. The proposals are categorized by Housing and Public Service categories as HUD has two separate funding limits and different criteria. For the 2020/2021 program year HUD has waived the required 15% public service cap for projects that respond to, prepare for and prevent the COVID-19 infectious disease. Internal City of Flagstaff proposals are presented to meet City Council priorities or other unmet needs in the community and are not ranked (NR) competitively with the other proposals, since the City would administer these projects directly.
CDBG 2019/2020 Amended Annual Action Plan and CDBG-CV funding In order to receive and incorporate CDBG-CV funding, the City must submit to HUD the required substantial amendment to the 2019-2020 Annual Action Plan. This amendment describes how CDBG-CV funds will be used. To determine the most efficient and effective use of the CDBG-CV funds, housing staff contacted six local, non-profit agencies who provide essential community services and have successfully administered City of Flagstaff CDBG funded projects within the last 6 years. Agencies were asked to submit an “Agency Needs Assessment” detailing urgent needs for responding to, preparing for and preventing the COVID-19 Infectious Disease. Three agencies returned needs assessments requesting $535,000 for COVID-19 related projects. The CDBG-CV funds provided by the CARES Act and allocated to the City of Flagstaff equal $359,604. The three agencies that did not submit a request for funding all sent responses supporting the requested CDBG-CV projects. Additionally, HUD has urged entitlement communities to consider the use of allocated CDBG funds for the prevention and response to community spread of COVID-19. Therefore, staff is recommending a de-obligation and reallocation of up to $164,000 from the Owner Occupied Housing Rehabilitation Program (OOHR) for allocation to COVID-19 response programs. Due to health and safety concerns caused by the pandemic the OOHR program is going to be paused for the time being. This brings the total available for funding up to $533,604. Below is a list of the agency needs received by housing staff. All agency needs are in the public service category. For the 2019/2020 program year and CDBG-CV allocations HUD has waived the required 15% public service cap for projects that respond to, prepare for and prevent the COVID-19 infectious disease.
Approval of General Funds for CCHHS Eviction Prevention The FY 2018-2019 budget included $100,000 in one-time general fund dollars for the purpose of assisting households being displaced from the closure of mobile home parks. The City entered into a Professional Services Contract with Flagstaff Shelters Services for the Mobile Home Assistance for Displaced Residents Program to provide these services for up to $100,000. A total of 35 Arrowhead households received relocation assistance support during the Arrowhead Village Park closure. Of those 35 households, 14 households received assistance with city funding totaling $15,438. The remaining balance is $84,562. These funds are made available to mobile-home owners during a qualifying event such as a “change in land use” filed in accordance with the Arizona Mobile Home Parks Landlord and Tenant Act. In the past 12 months, these funds have not been utilized. At the April 24, 2020 Budget Retreat directed that $59,000 be reallocated from this purpose to the Coconino County Eviction Prevention program and $25,000 be reallocated to the Boys and Girls Club of Flagstaff in order to respond to urgent community need due to COVID-19. |
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Key Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
In order to receive CDBG funding, the City must complete an Annual Action Plan that describes how CDBG funds will be used in the coming year and how the activities will accomplish the goals outlined in the 2016-2020 Consolidated Plan. The creation of the Consolidated Plan is an extensive process involving public and stakeholder input (gathered through surveys, public meetings and a 45 day public comment period), community needs assessments and a housing market analysis. The data outlined in the Consolidated Plan helps determine the relative priority of activities and the populations that will be served in the coming years. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Community Benefits and Considerations: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
CDBG 2020/2021 Annual Action Plan For the 2020/2021 Annual Action Plan, the ranking committee, along with staff are recommending that the City of Flagstaff fully fund the external Housing Solutions of Northern Arizona Sharon Manor Rehabilitation project and two of the external public services proposals, Flagstaff Shelter Services and Threaded Together. Remaining funds would be used to partially fund the City of Flagstaff internal infrastructure project in the La Plaza Vieja target neighborhood as outlined in the chart below: 2020/2021 Allocation
2020/2021 CDBG Funding Recommendations
CDBG 2019/2020 Amended Annual Action Plan For the 2019/2020 Amended Annual Action Plan, staff is recommending that the City of Flagstaff reallocate funds from the OOHR project and combine these funds with the CDBG-CV funds and allocate funds for Eviction Prevention and Housing Stabilization administered by Coconino County Health and Human Services, and Flagstaff Shelter Services and Catholic Charities homeless services as outlined in the chart below: CDBG-CV and 2019 Allocation
CDBG-CV and 2019 Funding Recommendations
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Community Involvement: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Within the 2016-2020 Consolidated Plan and excluding administration, Flagstaff has leveraged $1,177,287.11 in CDBG expenditures with $4,805,665.71 in other, private or public funds. Flagstaff is proud of prior year CDBG accomplishments and continues to utilize viable resources to improve the quality of life in this community. In all, approximately 6,050 individuals and an additional 31 households were beneficiaries of CDBG services during the 2018 Program Year. If funded, the above recommendations would serve an additional 2,733 individuals and 8 households in the 2020/2021 program year and an additional 1,160 individuals and 91 households in the 2019/2020 program year. |
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Expanded Options and Alternatives: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Public process requirements for the Annual Action Plan offer extensive community involvement and collaboration ranging from public meetings and public comment periods to a ranking focused committee. First Public Meeting January 30th, 2020
Third Public Meeting - Council Meeting May 12 and May 19
With efforts to attract a diverse group of social service agencies, emails were distributed to all members of Coconino County’s Continuum of Care (300 members). Additionally, agencies that had previously requested information and/or had been involved in the CDBG proposal process in prior years received personal invitations. The proposal format was provided at the first public meeting and placed on the City website with a submission deadline of February 20th, 2020. Five external agency proposals were received along with two City of Flagstaff requests. CDBG 2019/2020 Amended Annual Action Plan Utilizing a recently published waiver of regulations, there was a five-day (instead of a 30 day) Public Comment Period from May 6th – 11th, 2020. An advertisement for Public Notice was published in the Arizona Daily Sun on May 6th, and the proposed DRAFT Resolutions, the 2019/2020 Amended Annual Action Plan and DRAFT 2020/2021 Annual Action Plan were made available on the City of Flagstaff website starting May 6th, 2020. With efforts to eliminate risk in federal spending, all while expediating CDBG-CV dollars to the greatest need, housing staff contacted six local, non-profit agencies who provide essential community services and have successfully administered City of Flagstaff CDBG funded projects within the last 6 years. Three agencies submitted Agency Needs Assessments detailing urgent needs for responding to, preparing for and preventing the COVID-19 Infectious Disease. The three agencies that did not submit a request for funding sent responses supporting the requested CDBG-CV projects. |
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Attachments: | Res. 2020-25 | ||
Res. 2020-26 | |||
May 12 Council Presentation | |||
Consolidated Plan Goals | |||
DRAFT 2020/2021 AAP | |||
DRAFT AMENDED 2019/2020 AAP |
7.G.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE: | |||||
Consideration and Adoption of Resolution No. 2020-24: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Rio De Flag Flood Control Project, confirming that the project is a public use for the benefit of the residents of the City of Flagstaff; providing for delegation of authority, condemnation authority, prior approval of purchases; and establishing an effective date | |||||
STAFF RECOMMENDED ACTION: | |||||
1) Read Resolution No. 2020-24 by title only
2) City Clerk reads Resolution No. 2020-24 by title only (if approved above) 3) Adopt Resolution No. 2020-24 |
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Executive Summary: | |||||
The proposed resolution authorizes the acquisition of real property interests necessary for the Rio de Flag Flood Control Project, as shown in the attached legal descriptions (legal descriptions 'Exhibit 2' will be attached prior to the final packet going out). The resolution will also delegate authority to the City Manager and staff to proceed with acquisition without any further need for Council approvals, as the City has been directed to obtain all such real property interests by the summer of 2020, and time is of the essence. As stated by staff in February 2020, we will continue to bring additional resolutions and legal descriptions for the acquisition of property interests for the project as they are completed. The City of Flagstaff has been working on the Rio de Flag Flood Control Project over the last 20 years to remove the 100-year floodplain from the Downtown area, Southside, and Northern Arizona University (NAU) campus. A significant flood event could cause property damage to over 1,500 structures with an estimated cost of over one billion dollars. Over the years the City Council has approved agreements, ordinances, and stormwater fee increases supporting drainage and flood control projects and the continued cooperation with the U.S. Army Corps of Engineers (USACE). On February 10, 2020, the City of Flagstaff was informed that $52,000,000 has been programmed in USACE's work plan in the federal fiscal year 2020 for the construction of the Rio de Flag Flood Control Project in Flagstaff, Arizona. This money is the federal contribution toward the project. |
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Financial Impact: | |||||
The City will be paying property owners just compensation for the real property interests being acquired from them unless they choose to donate the property interests needed. Offers are based on the value determined by a third-party appraiser per federal project regulations and standard appraisal methodology. The City will pay for the real property interests being acquired, account number 206-08-385-3236-0-4433 which will be funded by the City's Stormwater fee as approved by Council in January 2019. Properties are currently in the process of being appraised, a final cost for acquisitions is not available at this time. Not all appraisals have been completed, and a final cost for acquisitions is not available at this time. The City of Flagstaff's financial contribution toward the project is approximately $36,000,000. | |||||
Policy Impact: | |||||
None | |||||
Connection to Council Goal, Regional Plan, CAAP, and/or Strategic Plan: | |||||
Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure: Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources: Actively manage and protect all environmental and natural resources. Regional Plan – Policy WR.5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Team Flagstaff Strategic Plan – Foster a Resilient and Economically Prosperous City: Deliver outstanding services through a healthy environment, resources and infrastructure. |
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Has There Been Previous Council Decision on This: | |||||
Yes, see Background/History. | |||||
Options and Alternatives: | |||||
1. Approve the resolution. 2. Reject resolution and redirect staff. |
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Background and History: | |||||
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Key Considerations: | |||||
The U.S. Army Corps of Engineers has appropriated $52,000,000 for the fiscal year 2020 for the Rio de Flag Project and has directed the City of Flagstaff to acquire the necessary property interests needed for the project by the summer of 2020. | |||||
Community Involvement: | |||||
Remove the 100-year floodplain from the City of Flagstaff downtown area, Southside, and the NAU campus. This will protect the community from flood-related damages in the event of a 100-year flood. | |||||
Expanded Options and Alternatives: | |||||
City staff has held numerous public outreach events to update the community on the status of the Rio de Flag Flood Control Project. Public meetings and Council updates will continue throughout the completion of design and construction. The presentations, associated material and the minutes of these ongoing Council updates will be posted to the project's dedicated website at: https://www.flagstaff.az.gov/4189/Rio-De-Flag-Flood-Control |
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Attachments: | Res. 2020-24 | ||
Exhibit 1 - Map of Phase 1 | |||
Exhibit 2 | |||
Feb 2020 properties |
8.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Rio de Flag Flood Control Project - Update. | |||||
STAFF RECOMMENDED ACTION: | |||||
Facilitate Council discussion with an update on the Rio de Flag Flood Control Project (Project). | |||||
EXECUTIVE SUMMARY: | |||||
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INFORMATION: | |||||
Connection to Council Goal, Regional Plan and/or Team Flagstaff Strategic Plan: Council Goal 2017 – 2019 - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system. Council Goal 2017 – 2019 - Environmental and Natural Resources Actively manage and protect all environmental and natural resources. Regional Plan – Policy WR.5 Manage watersheds and stormwater to address flooding concerns, water quality, environmental protections, and rainwater harvesting. Team Flagstaff Strategic Plan – Foster a Resilient and Economically Prosperous City Deliver outstanding services through a healthy environment, resources and infrastructure. Has There Been Previous Council Decision on This: The Rio de Flag project has been before various City Councils for updates within the last 15 years. Council has acted on executing the original Project Cooperation Agreement between the City and the U.S. Army Corps of Engineers, approving concurrent fiscal year budgets and consulting design service contracts. City Council considered the Stormwater Fee increase as presented by staff on November 20, 2018. City Council award of a professional services contract with Beta Public Relations, LLC on March 19, 2019, for a Public Outreach Campaign. City Council received a project update on the current status on October 15, 2019. City Council considered and approved Change Order No. 13 to the design contract for Shephard-Wesnitzer, Inc. for added work necessary to take the project design to completion. Staff will provide a presentation to Council for the update on the current status of the project. The update will include history, project information, and schedule. |
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Attachments: | Vicinity Map | ||
Presentation |
8.B.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Sustainable Food Systems Update | |||||
STAFF RECOMMENDED ACTION: | |||||
This is an informational update on the Sustainability Section’s Food System programming. | |||||
EXECUTIVE SUMMARY: | |||||
Sustainability staff have been building out exciting new food system initiatives in the past couple of years, and the recent COVID-19 pandemic has made this work ever more critical. This disruption is providing a necessary catalyst to start new initiatives, develop community partnerships, and build new infrastructure to improve access to affordable, healthy food for all of our residents. The efforts that staff will share with you not only address the immediate needs of our community amid the current public health emergency but will provide a foundation needed to build a more resilient food system and community than when we entered the current crisis. | |||||
INFORMATION: | |||||
Amid the COVID-19 pandemic, Sustainability staff have prioritized work that supports our community’s recovery, including work in local food system. This includes actions that support emergency food access in the near term and build food security and local economic recovery in the long term. COVID-19 Response Efforts The pandemic and resulting economic disruption have left many individuals without the capacity to pay for basic necessities, including food. Sustainability staff are collaborating with local partners as part of the Food Sector of the Social Safety Net Coalition. From this collaboration, it is clear that there is capacity to meet the growing demand for hunger relief services, but there are concerns of community awareness of these available resources. As a group, we’ve been collaborating to spread the word about available food resources and services, including at-home delivery. Additionally, staff have been organizing other food system partners to form a network for action to build broader food system resilience. Networks like this exist in communities across the country and allow for leveraging and mobilization of resources to solve critical issues in the food system. Building this network has been discussed in the past, but the current pandemic has identified a pressing need for such collaboration. Not only will this group support near-term action, but it will also be useful in building a robust and equitable food system as we emerge for the current crisis. In addition to these actions taken specifically in response to COVID-19, staff are ramping up existing and planned programs to support long-term food security and economic recovery. Food Waste Prevention and Recovery With support from the Natural Resources Defense Council, staff conducted research identifying sources of food waste and potential food recovery in our community. The greatest source of food waste is from our restaurant industry (36%). While this sector has been impacted by recent social distancing measures, the residential sector is a close second (29%) and presents a significant opportunity in light of the current economic downturn. Staff will be communicating household food waste prevention best-practices to maximize available food resources and reduce excess spending on food. Community Garden Improvements Across the country, seed distributors are seeing unprecedented demand for seeds, as individuals look to gardening as a mechanism for food security. We are observing a similar spike in interest locally, but not everyone has access to land for gardening. The City’s community gardens are an essential resource for lacking garden space. In response to COVID-19, staff have fast-tracked an expansion of garden plots throughout the City, and the O’Leary Street garden in particular. Each individual plot provides rentable growing space for one individual or family. The O’Leary Street garden has historically had only a single garden plot, and with recent improvements, will have 15 new plots. We have also added an additional 5 garden plots across the Izabel and Bonito Street gardens. This year, the gardens have seen an unprecedented number of new gardeners and demand for scholarships. With this increase in gardening activity, we are anticipating a need for more education. In partnership with the Coconino County Cooperative Extension, staff have begun sharing multiple new virtual education opportunities focused on new gardeners. Backyard Livestock Keeping Outreach Staff are conducting outreach to single-family residents with information on how to keep backyard livestock within City limits. These efforts include introducing the City’s new permitting requirement that was adopted by Council in November 2019. For those that have the space on their property, backyard livestock, such as chickens, can provide necessary sustenance for a family that may not be able to afford such goods at a grocery store. Local Economic Development As we enter a period of economic recovery, the local food system is poised to provide a foundation for future development. In collaboration with community partners and Economic Vitality, staff will be developing shovel-ready projects to utilize available recovery funding to increase our local food supply, jobs, and economic opportunity. An example of such efforts can be found in the City’s Urban Farm Incubator Program, which currently leases vacant City land to beginning farmers as a catalyst to grow their operation. This program, which increases local agriculture and creates jobs, could be expanded as new vacant lots are identified within the community. |
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Attachments: | Sustainable Food Systems Presentation | ||
Waste Food and Recovery Potential Report | |||
Backyard Livestock Keeping Flier |
8.C.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Discussion on the current and future use of the Joel Montalvo Park building, also known as old Fire Station #2. | |||||
STAFF RECOMMENDED ACTION: | |||||
Staff is seeking Council direction on the use of this community asset. | |||||
EXECUTIVE SUMMARY: | |||||
The building located within Joel Montalvo Park at 2211 E. First Avenue was acquired by the City of Flagstaff as part of Mount Elden Little League Park in 1959. The building was used as a fire station, and then in approximately 2012, became used as a park maintenance annex including equipment and turf maintenance supply storage. In addition, the building houses permanent restrooms for the park. More recently, the building has become the east side park deployment site for Parks Maintenance staff during the COVID-19 pandemic to reduce the number of staff reporting to the main Parks/Facilities Maintenance Shop on Thorpe Road. There is interest in the community to re-purpose the building to more of a community use. The intent of this agenda item is to hear the Council's vision for this building and provide direction to staff about how to move forward. |
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INFORMATION: | |||||
In 1925 the Joel Montalvo Park land was accepted by the Coconino County Board of Supervisors from the owner who dedicated the land as "PUBLIC PARK" on the original plat map. The Joel Montalvo Park land was acquired by the City of Flagstaff from the Coconino County Board of Supervisors in 1959. At the time, the park was called Mount Elden Little League Park. Attached is the Planning Department Data Sheet explaining that the entire parcel was dedicated as a park, with assets including a ball field, stands, announcement booth, and fire station on the northeast corner. The fire station building is the building to be discussed at this Council meeting. In 2011, the Fire Department moved out of this location and the building became vacant. As the building is on park property, and due to shortage of storage and office space at the existing Parks/Facilities Maintenance facility on Thorpe Road, Parks began using the space for Parks Maintenance operations. The park consists of the Joe Garagiola Sr. little league ball field, which was sponsored by the Arizona Diamondbacks and dedicated in 2012. This field is mainly used by West Flagstaff Little League. In 2017, CDBG funds were used to improve the parking lot and landscaping. In 2019, Parks staff converted a portion of the building to permanent restrooms to serve the community instead of having portable toilets at the location. Also in 2019, through the Economic Vitality Arts and Sciences Program, a mosaic was installed on the building by local artist Sonja London-Hall; the artist/project was a finalist for a Viola Award in the same year. During the recession of 2008/2009, there was discussion at the Council level about the possibility of selling this property, but due to the 1925 deed restriction as a public park, it was determined unfeasible to sell. The discussion today will allow for Council to give direction to staff about their vision for this community asset. Some options include the following:
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Attachments: | Montalvo dedication document | ||
Montalvo warranty deed | |||
Montalvo Agreement 96 | |||
Presentation | |||
1925 Original Plat Map |
10.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion regarding the City’s BBB appropriations. | |||||
STAFF RECOMMENDED ACTION: | |||||
Council direction.
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EXECUTIVE SUMMARY: | |||||
Rule 4.01, Procedures for Preparation of Council Agendas, of the City of Flagstaff City Council Rules of Procedure outlines the process for bringing items forward to a future agenda. Councilmember Whelan has requested this item be placed on an agenda under Future Agenda Item Requests (F.A.I.R.) to determine if there are two other members of Council interested in placing it on a future agenda. | |||||
INFORMATION: | |||||
Attachments: |
11.A.
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CITY OF FLAGSTAFF | |||||||||||
STAFF SUMMARY REPORT | |||||||||||
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TITLE | |||||
City Manager Report | |||||
STAFF RECOMMENDED ACTION: | |||||
Information Only
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EXECUTIVE SUMMARY: | |||||
These reports will be included in the City Council packet for regularly scheduled Council meetings, excluding Work Session meetings. The reports are intended to be informational, covering miscellaneous events and topics involving the City organization. | |||||
INFORMATION: | |||||
Attachments: | City Manager Report | ||
Capital Projects Report | |||
Draft Re-Entry Plan |