DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. | PROCLAMATIONS AND RECOGNITIONS | ||||||||
| A. | Housing America Month | ||||||||
| B. | Domestic Violence Awareness Month | ||||||||
| 7. | APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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| A. | Consideration of Appointments: Beautification and Public Art Commission. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Make two appointments to terms expiring June 2022.
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| B. | Consideration of Appointments: Commission on Diversity Awareness. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Make three appointments to a term expiring September 2022.
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| 8. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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| A. | Consideration and Approval of (Confirming) Payment: Reimbursement payment to Vintage Partners (VP) & Woody Mountain LLC for the installation of new public sewer line. (Sewer line reimbursement as agreed to in the 2016 Council approved Development Agreement with Vintage Partners). | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Council to approve reimbursement to VP & Woody Mountain LLC in the full amount of $1,588,046.50.
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| B. | Consideration and Approval of Cooperative Purchase Contract: Contract for various professional level consulting with Interim Public Management, LLC utilizing a cooperative purchasing contract through the City of Maricopa. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Approve the cooperative purchasing contract with Interim Public Management, LLC for various professional level consulting for an annual amount not to exceed $300,000 in any fiscal year plus applicable taxes.
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| C. | Consideration and Approval of Final Plat Request by Wedge LLC., for final subdivision plat approval for The Wedge, consisting of 47 single-family residential lots located on 47.36 acres within the Rural Residential (RR) zone. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Staff recommends the City Council approve the final plat and authorize the Mayor to sign the plat and City Subdivider Agreement when notified by Staff that the documents are ready for recording.
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| D. | Consideration and Approval of Cooperative Purchase Contract: Two (2) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems in the amount of $222,992.66. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| E. | Consideration and Approval of Contract: Arizona Power Authority Hoover Municipal Power Exchange Program. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Participate in the Arizona Power Authority Hoover Municipal Power Exchange Program.
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| 9. | ROUTINE ITEMS | ||||||||
| A. | Consideration and Adoption of Ordinance No. 2019-29: A Zoning Map Amendment, requested by San Francisco de Asis Parish and the Planning Director, of approximately 0.62 acres located at 244 S. Kendrick Street to add Landmarks Overlay (LO) Zone to the existing zoning classification of High Density Residential (HR) Zone. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
In accordance with the findings presented by staff, approve the requested Zoning Map Amendment to add the Landmark Overlay (LO) district to Our Lady of Guadalupe (PZ-19-00126-01) and take the following action:
1) Read Ordinance No. 2019-29 by title only for the final time 2) City Clerk reads Ordinance No. 2019-29 by title only (if approved above) 3) Adopt Ordinance No. 2019-29 |
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| B. | Consideration and Approval of Grant Application and Acceptance Upon Award: U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant in the amount of $20,458.00. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Approve the U.S. Department of Justice, 2019 Edward Byrne Memorial Justice Assistance Grant (JAG) application to the Flagstaff Police Department for grant funds in the amount of $20,458.00.
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Consideration and Adoption of Resolution No. 2019-46: A resolution approving an Intergovernmental Agreement (IGA) Grant Application between the City of Flagstaff and Coconino County the U.S. Department of Justice, Fiscal Year 2019 Edward Byrne Memorial Justice Assistance (JAG) Grant. |
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| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-42 by title only
2) City Clerk reads Resolution No. 2019-42 by title only (if approved above) 3) Adopt Resolution No. 2019-42 |
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| D. | Consideration and Approval of Contract: Award of a Professional Services Contract with Brown and Caldwell, Inc. for the Lake Mary Water Treatment Plant Sedimentation Basin Design | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| E. | Consideration and Approval of a Cooperative Purchase Contract: For a new Pierce Manufacturing, Inc. Velocity Fire Engine in the amount of $693,148.75 from Hughes Fire Equipment, Inc. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| F. |
Consideration and Approval of Cooperative Purchase Contract: Purchase of new turnout / personal protective equipment for all operational fire personnel from L.N. Curtis and Sons in the amount of $238,455.89 through a cooperative purchase contract with the General Service Administration.
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| STAFF RECOMMENDED ACTION: | |||||||||
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| G. | Consideration and Approval of Lease of City-Owned Property: Amendment to extend the Flagstaff Railroad Passenger Station Facility Lease with National Railroad Passenger Corporation (Amtrak) for a term of five (5) years, with options for renewal. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Approve an Amendment extending the Facility Railroad Passenger Station Facility Lease for a term of five years, with options for renewal.
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| RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 10. | ROLL CALL
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| 11. | PLEDGE OF ALLEGIANCE | ||||||||
| 12. | PUBLIC PARTICIPATION | ||||||||
| 13. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | ||||||||
| 14. | REGULAR AGENDA | ||||||||
| A. | Consideration and Adoption of Resolution No. 2019-45: A resolution approving an Intergovernmental Agreement (IGA) between the Arizona Department of Economic Security and the City of Flagstaff to provide up to $150,000 in voluntary city funding to qualified developmental disability service providers within the city limits of Flagstaff, Arizona; and establishing an effective date. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-45 by title only
2) City Clerk reads Resolution No. 2019-45 by title only (if approved above) 3) Adopt Resolution No. 2019-45 |
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| 15. | DISCUSSION ITEMS | ||||||||
| A. | Electric bicycles on FUTS trails - follow-up discussion | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Following discussions at their respective meetings, the Transportation Commission, PAC, and BAC conducted straw polls regarding the question regarding the allowance of Class 1 and 2 e-bikes on our trails with the following results: Transportation Commission Allow e-bikes on the Nate Avery Trail: 2-3 (fails) Pedestrian Advisory Committee Allow e-bikes on the Nate Avery Trail: 3-0-1 (passes) Bicycle Advisory Committee Allow e-bikes on the Nate Avery Trail: 4-3 (passes) The panels provided a variety of reasons for their votes:•Class 1 and 2 electric bicycles should be treated the same as pedal bicycles. •Provides consistency for messaging and enforcement and avoids confusion Staff maintains its recommendation as stated to the City Council previously to allow Class 1 and 2 electric bicycles on all FUTS trails, including the Nate Avery Trail and the Arizona Trail.
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| 16. | COUNCIL LIAISON REPORTS
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| 17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about the Land Trust Model | ||||||||
| B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion about a policy to allow all employees to live outside city limits except by those who are specified by City Charter | ||||||||
| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
| 19. | ADJOURNMENT | ||||||||
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