DRAFT AGENDA
 
REGULAR COUNCIL MEETING
TUESDAY

JULY 2, 2019
  COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
4:30 P.M. AND 6:00 P.M.

 
4:30 P.M. MEETING
 
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
             
1.
CALL TO ORDER

 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
2. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
3.
PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
 
MISSION STATEMENT
 
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
 
4. PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.
 
             
5. PROCLAMATIONS AND RECOGNITIONS
 
A. Employee Work Group Recognition
 
6. LIQUOR LICENSES PUBLIC HEARINGS
 
A.   Consideration and Action on Liquor License Application:  John Peasley, "Grand Canyon Brewing Company," 1800 S. Milton Road #11, Series 06 and Series 03, Location/Owner Transfer and New License.
 
  STAFF RECOMMENDED ACTION:
 
Open the public hearing.
Receive citizen input.
Close the public hearing.

The City Council has the option to:
1) Forward the application to the State with a recommendation for approval;
2) Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.
 
7. CONSENT ITEMS
 
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
 
A.   Consideration of Appointment:  City Attorney.
 
  STAFF RECOMMENDED ACTION:
 

Re-appoint Sterling Solomon as the City Attorney for the City of Flagstaff.

 
8. ROUTINE ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2019-15: An ordinance levying upon the assessed valuation of the property within the City of Flagstaff, Arizona, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amount estimated to be required in the Annual Budget, less the amount estimated to be received from other sources of revenue; providing funds for various bond redemptions, for the purpose of paying interest upon bonded indebtedness and providing funds for general municipal expenses, all for the Fiscal Year ending the 30th day of June, 2020.  (Primary and secondary property tax levies for FY 2019-2020)
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2019-15 by title only for the final time
2) City Clerk reads Ordinance No. 2019-15 by title only (if approved above)
3) Adopt Ordinance No. 2019-15
 
B.   Consideration and Adoption of Ordinance No. 2019-24:  An ordinance prohibiting the sale of tobacco products to persons under the age of 21.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2019-24 by title only for the final time
2) City Clerk reads Ordinance No. 2019-24 by title only (if approved above)
3) Adopt Ordinance No. 2019-24
 
C.   Consideration and Adoption of Ordinance 2019-11:  A(n) ordinance of the Flagstaff City Council authorizing the sale of a portion of City property located at 2989 E. Butler Avenue, Assessor Parcel Number 106-04-007B to Woodshire on Butler, LLC for affordable housing, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2019-11 by title only for the final time
2) City Clerk reads Ordinance No. 2019-11 by title only (if approved above)
3) Adopt Ordinance No. 2019-11
 
D.   Consideration and Adoption of Ordinance No. 2019-18:  A(n) ordinance of the Flagstaff City Council authorizing the acquisition of approximately 1.931 acres of real property at 3900 E. Industrial Drive for public right-of-way and approving real estate purchase and sale contracts; providing for severability, the delegation of authority, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2019-18 by title only for the final time
2) City Clerk reads Ordinance No. 2019-18 by title only (if approved above)
3) Adopt Ordinance No. 2019-18
 
E.   Consideration and Adoption of Ordinance 2019-23:  An ordinance of the Flagstaff City Council authorizing the transfer of real property along Arizona Highway 180/Humphreys Street from Route 66 to Aspen Avenue to the Arizona Department of Transportation for right-of-way purposes; delegating authority and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2019-23 by title only for the final time
2) City Clerk reads Ordinance No. 2019-23 by title only (if approved above)
3) Adopt Ordinance No. 2019-23
 
             
F.   Consideration and Adoption of Ordinance No. 2019-25: An ordinance of the City Council of the City of Flagstaff, Arizona, amending the Flagstaff City Code, Title 2, Boards and Commissions, by adding a new chapter 2-25, creating a Housing Commission; providing for repeal of conflicting ordinances, severability, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2019-25 by title only for the final time
2) City Clerk reads Ordinance No. 2019-25 by title only (if approved above)
3) Adopt Ordinance No. 2019-25
 
G.   Consideration and Approval of Grant Agreement:  Arizona 911 Grant Agreement between Arizona Department of Administration Office of Grants and Federal Resources and the City of Flagstaff Acting as System Administrator for Coconino County.
 
  STAFF RECOMMENDED ACTION:
 
Approve the acceptance of the grant from the Arizona Department of Administration Office of Grants and Federal Resources in the amount of $720,616.00 for the 911 budget for Coconino County FY2020.
 
H.   Consideration and Adoption of Resolution No. 2019-34: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between the City of Williams, City of Page, Grand Canyon National Park, Glen Canyon National Park Service and the City of Flagstaff for the Arizona 911 Grant Program
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2019-21 by title only
2) City Clerk reads Resolution No. 2019-21 by title only (if approved above)
3) Adopt Resolution No. 2019-21
 
I.   Consideration and Adoption of Resolution No. 2019-33:  A resolution of the Flagstaff City Council, approving an amendment to the Intergovernmental Agreement between the Coconino County Community College District and the City of Flagstaff for the continued use and operation of the East Flagstaff Community Library; and establishing an effective date
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2019-33 by title only
2) City Clerk reads Resolution No. 2019-33 by title only (if approved above)
3) Adopt Resolution No. 2019-33
 
             
J.   Consideration and Adoption of Resolution No. 2019-29: A resolution of the City Council of the City of Flagstaff approving an Intergovernmental Agreement between Coconino County, the Coconino County Free Library District, and the City of Flagstaff for the administration, operation, maintenance and capital improvement at the Tuba City Library.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2019-29 by title only
2) City Clerk reads Resolution No. 2019-29 by title only (if approved above)
3) Adopt Resolution No. 2019-29
 
K.   Consideration and Adoption of Resolution No. 2019-37:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement between Coconino County and the City of Flagstaff for Dispute Resolution/Mediation Services.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2019-37 by title only
2) City Clerk reads Resolution No. 2019-37 by title only (if approved above)
3) Adopt Resolution No. 2019-37
 
L.   Consideration and Approval of Contract:  State Lobbying Professional Services Contract with Elevated Advocacy, LLC.
 
  STAFF RECOMMENDED ACTION:
 
  1. Approve the State Lobbying Services Contract with Elevated Advocacy, LLC to provide state lobbying services for the City of Flagstaff, with the first year's monthly fee at five thousand dollars ($5,000), which includes all applicable expenses billed at cost, for a total annual fee of sixty thousand dollars ($60,000). Year two and year three will be at a monthly fee of $5,500, which includes all applicable expenses billed at cost, for an annual fee of sixty-six thousand dollars ($66,000).
  2. Authorize the City Manager to execute the necessary documents.
 
RECESS
 
6:00 P.M.


RECONVENE
 
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
 
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
 
9. ROLL CALL
 
NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.
 
MAYOR EVANS
VICE MAYOR SHIMONI
COUNCILMEMBER ASLAN
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER SALAS
COUNCILMEMBER WHELAN
 
10. PLEDGE OF ALLEGIANCE
 
11. PUBLIC PARTICIPATION
 
12. CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA
 
13. PUBLIC HEARING ITEMS
 
A.   Consideration and Adoption of Ordinance No. 2019-13: An ordinance of the City Council of the City of Flagstaff, Arizona, amending Flagstaff City Code, Title 3, Business Regulations, Chapter 3-05, Privilege and Excise Taxes, Division 3-5-006, Use Tax, by increasing the use tax rate from 1% to 2.281%; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Hold Public Hearing
2) Read Ordinance No. 2019-13 by title only for the final time
3) City Clerk reads Ordinance No. 2019-13 by title only (if approved above)
4) Adopt Ordinance No. 2019-13
 
14. REGULAR AGENDA
 
A.   Consideration of Appointment:  City Manager.
 
  STAFF RECOMMENDED ACTION:
 
Appoint and approve the agreement for (name) as the City Manager effective (date) for the City of Flagstaff.
 
             
B.   Consideration and Adoption of Resolution No. 2019-31 and Ordinance No. 2019-22:  A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, declaring as a public record that certain document filed with the City Clerk and entitled “2019 Zoning Code Amendments Industrial Zones and Miscellaneous Revisions (PZ-19-00087 AND PZ-19-00093)”; and, an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona, amending the Flagstaff City Code, Title 10, Flagstaff Zoning Code (Ordinance No. 2011-20), Chapters 10-20, 10-40, 10-50, 10-60, and 10-80, as provided in that certain document entitled “2019 Zoning Code Amendments Industrial Zones and Miscellaneous Revisions (PZ-19-00087 and PZ-19-00093)” Declared to be a Public record by Resolution No. 2019-31; providing for repeal of conflicting ordinances, severability, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Adopt Resolution No. 2019-31
2) Read Ordinance No. 2019-22 by title only for the final time
3) City Clerk reads Ordinance No. 2019-22 by title only (if approved above)
4) Adopt Ordinance No. 2019-22
 
C.   Consideration and Possible Adoption of Ordinance No. 2019-20:  An ordinance amending the Flagstaff Zoning Map designation of approximately 14.51 acres of real property located at 825 and 829 E. Butler Avenue on parcel numbers 104-13-002B and 104-03-005B from Light Industrial (LI) and Heavy Industrial (HI) to 2.24 acres of Highway Commercial (HC) and 12.27 acres of High Density Residential (HR), for purposes of developing a multi-family residential and commercial project.
(McGrath Partners Zoning Map Amendment request for property located at 825 and 829 E. Butler Avenue)
 
  STAFF RECOMMENDED ACTION:
 
1) Read Ordinance No. 2019-20 by title only for the final time
2) City Clerk reads Ordinance No. 2019-20 by title only (if approved above)
3) Adopt Ordinance No. 2019-20
 
D.   Consideration and Adoption of Resolution No. 2019-36:  A resolution authorizing the execution of a Development Agreement between McGrath Real Estate Partners, LLC and the City of Flagstaff related to the development of approximately 14.51 acres of real property  (APNs 104-13-002B and 104-03-005B) generally located at 825 and 829 E. Butler Avenue. (McGrath Development Agreement)
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2019-36 by title only
2) City Clerk reads Resolution No. 2019-36 by title only (if approved above)
3) Adopt Resolution No. 2019-36
 
             
E.   Consideration and Approval of Preliminary Plat  Request by Brookfield Communities, Inc. for Preliminary Plat approval for Woodshire on Butler Condominiums, a 50-unit residential condominium subdivision. The 4.06-acre site is located at 2989 E. Butler Avenue in the HC, Highway Commercial Zone and 3001 E. Butler Avenue in the HR, High-Density Residential Zone; both are in a Resource Protection Overlay (RPO) zone.
 
  STAFF RECOMMENDED ACTION:
 
The Planning and Zoning Commission recommends (4-0 vote on 6/12/19) the City Council approve the Preliminary Plat.
 
F.   Consideration and Possible Adoption of Resolution No. 2019-18:  A resolution authorizing the execution of a Development Agreement between Woodshire on Butler, LLC, and the City of Flagstaff related to the development of approximately 4.06 acres of real property generally located at 2989 E. Butler Avenue (APN 106-04-007B) and 3001 E. Butler Avenue (APN 106-04-006C). (Woodshire on Butler Development Agreement)
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2019-18 by title only
2) City Clerk reads Resolution No. 2019-18 by title only (if approved above)
3) Adopt Resolution No. 2019-18
 
G.   Consideration and Approval of Contract: An agreement with the Flagstaff Downtown Business Alliance (FDBA), Coconino County and Northern Arizona Intergovernmental Public Transit Authority (NAIPTA) to hire consulting services for a Downtown Vision and Action Plan. (Downtown Vision)
 
  STAFF RECOMMENDED ACTION:
 
Approve the Agreement with the FBDA, Coconino County and NAIPTA to initiate a competitive process for the selection of a qualified professional consultant with demonstrated expertise and experience in the industry of Downtown Management. This agreement will aid in the creation of a Vision and Action Plan through a collaborative process for Downtown Flagstaff.
 
H.   Consideration and Approval of Contract:  A Contribution Agreement with the owners of the Wildwood Hills mobile home park related to the construction of a nearby stormwater detention basin to reduce regional flooding that impacts the owner's property.
 
  STAFF RECOMMENDED ACTION:
 
Approve Contribution Agreement with the owners of the Wildwood Hills mobile home park.
 
             
I.   Consideration and Adoption of Resolution No. 2019-30:  A Resolution of the Flagstaff City Council, approving a Pond Agreement with Wanderland Flagstaff, LLC, to provide for acquisition of a storm water detention easement on certain real property located along west Route 66, construction of a pond for recreational and storm water detention use, and maintenance of the pond; providing for recording, and establishing an effective date.
 
  STAFF RECOMMENDED ACTION:
 
1) Read Resolution No. 2019-30 by title only
2) City Clerk reads Resolution No. 2019-30 by title only (if approved above)
3) Adopt Resolution No. 2019-30
 
J.   Consideration and Approval: Calling a Special Meeting for August 27, 2019 and canceling the Work Session.
 
  STAFF RECOMMENDED ACTION:
 
1) Cancel the August 20, 2019 Regular Meeting.
2) Cancel the August 27, 2019 Work Session.
3) Call a Special Meeting for August 27, 2019.
 
15.
COUNCIL LIAISON REPORTS
 
16. FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.
 
A.   Future Agenda Item Request (F.A.I.R.): A request by Councilmember Whelan to place on a future agenda a discussion to review and assess the current Fleet Policy.
 
17. INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS
 
18. ADJOURNMENT
 
 
CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                      , at                a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this               day of                                       , 2019.



__________________________________________
Stacy Saltzburg, MMC, City Clerk