DRAFT AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
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| 4. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 5. | PROCLAMATIONS AND RECOGNITIONS | ||||||||
| A. | Proclamation: Pride Month | ||||||||
| B. | Proclamation: Gun Violence Awareness Day | ||||||||
| 6. | LIQUOR LICENSES PUBLIC HEARINGS | ||||||||
| A. | Consideration and Action on Liquor License Application: Adam Harrington, "High Altitude Home Brew Supply," 2710 N. Steves Blvd., Suite H, Series 10 (beer and wine store), New License. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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| 7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.
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| A. | Consideration and Approval of Cooperative Contract: Purchase of Four (4) Itron MC3 lite mobile collection systems for water meter services. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| B. | Consideration and Approval of Municipal Services Accounts, Miscellaneous Account Receivable, and Insufficient Funds Write-offs: Delinquency and Uncollectible Accounts for FY 2019. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Approve the write-off of delinquent and uncollectible Municipal Services accounts (water/solid waste utility services), Miscellaneous Account Receivables (variety of fees, lease revenue, retiree insurance), and Insufficient Funds (returned checks) in the combined amount of $91,161.74.
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| 8. | ROUTINE ITEMS | ||||||||
| A. | Consideration and Approval of Cooperative Purchase Contract: Consultant Services Contract for the Fourth Street Reconstruction Design Project | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| B. | Consideration and Adoption of Resolution No. 2019-16: A resolution amending Section 5.2 of the Section 8 Administrative Plan to adopt a local preference for selection from the waiting list. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-16 by title only
2) City Clerk reads Resolution No. 2019-16 by title only (if approved above) 3) Adopt Resolution No. 2019-16 |
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| C. | Consideration and Approval of Contracts: Annual Workers' Comp and General Liability Insurance. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| D. | Consideration and Approval of Construction Contract: Recommended Approval of the Construction Contract with Mountain High Excavation, LLC. in the amount of $845,051.00 for the Aztec Street Improvements Project. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| E. | Consideration and Adoption of Resolution No. 2019-21: A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement Between the State of Arizona Department of Revenue and City of Flagstaff for local tax administration; providing for expiration of the existing agreement; and establishing an effective date. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-21 by title only
2) City Clerk reads Resolution No. 2019-21 by title only (if approved above) 3) Adopt Resolution No. 2019-21 Approve the Intergovernmental Agreement between the City of Flagstaff and the Arizona Department of Revenue regarding the uniform administration, licensing, collection, and auditing of transaction privilege tax, use tax, severance tax, jet fuel excise and use tax and rental occupancy taxes imposed by the State or cities or towns. |
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| F. | Consideration and Adoption of Resolution No. 2019-22: A resolution of the Flagstaff City Council, approving a Model Uniform Video Service License Agreement and Application and Affidavit for Uniform Video Service License, as required by state law; providing for delegation of authority and establishing an effective date. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-22 by title only
2) City Clerk reads Resolution No. 2019-22 by title only (if approved above) 3) Adopt Resolution No. 2019-22 |
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| G. | Consideration and Adoption of Resolution No. 2019-24: A resolution of the Council of the City of Flagstaff, Arizona adopting the tentative estimates of the amounts required for the public expense for the City of Flagstaff for Fiscal Year 2019-2020; adopting a Tentative Budget; setting forth the receipts and expenditures; the amount proposed to be raised by direct property taxation; giving notice of the time for hearing taxpayers, for adopting of Budget and for fixing the tax levies. (Adopt Tentative Budget for City FY 19-20) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2019-24 by title only
2) City Clerk reads Resolution No. 2019-24 by title only (if approved above) 3) Adopt Resolution No. 2019-24 |
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| RECESS 6:00 P.M.
RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 9. | ROLL CALL
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| 10. | PLEDGE OF ALLEGIANCE | ||||||||
| 11. | PUBLIC PARTICIPATION | ||||||||
| 12. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA | ||||||||
| 13. | PUBLIC HEARING ITEMS | ||||||||
| A. | Public Hearing, Consideration and Possible Adoption of Ordinance No. 2019-014: Canyon del Rio Investors, LLC requests a Concept Zoning Map Amendment of approximately 83.88 acres at 3200 East Butler Avenue from the RD, Research and Development Zone, to MR, Medium Density Residential Zone (27.9 acres), HR, High Density Residential Zone (30.0 acres), and HC, Highway Commercial Zone (25.9 acres). The area proposed for the Concept Zoning Map Amendment is a portion of a 262-acre development known as Canyon del Rio. (Canyon del Rio Investors, LLC Concept Zoning Map Amendment request for property located at 3200 East Butler Avenue.) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Ordinance No. 2019-14 by title only for the final time
2) City Clerk reads Ordinance No. 2019-14 by title only (if approved above) 3) Adopt Ordinance No. 2019-14 |
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| 14. | REGULAR AGENDA | ||||||||
| A. | Consideration and Approval of Preliminary Block Plat Request by Canyon del Rio Investors, LLC, for Preliminary Plat approval for Canyon del Rio, a subdivision consisting of 22-parcels, 8-tracts and Rights-of-Way on 262 acres, located at 1200 East Butler Avenue in the R1, Single-Family Residential Zone, the MR, Medium-Density Residential Zone, the HR, High-Density Residential Zone and the HC, Highway Commercial Zone. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
The Planning and Zoning Commission (5-0 vote on April 24, 2019) recommends approving the Preliminary Block Plat with the conditions outlined in the staff summary and its attachments.
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| B. | Consideration and Possible Adoption of Resolution No. 2019-20: A resolution authorizing the execution of a Development Agreement between Canyon del Rio Investors, LLC and the City of Flagstaff related to the development of approximately 262 acres of real property generally located at 3200 East Butler Avenue. (Canyon del Rio Development Agreement) | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| C. | Consideration and Possible Adoption of Resolution No. 2019-XX: A resolution regarding a potential detention pond Development Agreement involving drainage near Wildwood Hills Subdivision/Wanderland Campground and real estate options. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
This item will be discussed in Executive Session on May 28, 2019. Direction will be determined during the session.
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| D. | Public Hearing, Consideration and Adoption of Resolution No. 2019-26 and Ordinance No. 2019-16: Public hearing to consider proposed adoption of the “The 2018 Suite of Codes and the 2019 Amendments to City Code, Title 4, Building Regulations." | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-26 by title only 2) City Clerk reads Resolution No. 2019-26 by title only (if approved above) 3) Read Ordinance No. 2019 -16 by title only for the first time 4) City Clerk reads Ordinance No. 2019-16 by title only (if approved above) At the June 18, 2019 Council Meeting: 5) Adopt Resolution No. 2019-26 6) Read Ordinance No. 2019-16 by title only for the final time 7) City Clerk reads Ordinance No. 2019-16 by title only (if approved above) 8) Adopt Ordinance No 2019-16 |
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| E. | Consideration and Adoption of Resolution No. 2019-27 and Ordinance No. 2019-17: Declaring as a Public Record that certain document known as "The International Fire Code, 2018 Edition, and the 2019 Amendments to the Flagstaff City Code, Title 5, Fire Code" and adopting said public record by reference. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-27 by title only 2) City Clerk reads Resolution No. 2019-27 by title only (if approved above) 3) Read Ordinance No. 2019 -17 by title only for the first time 4) City Clerk reads Ordinance No.2019-17 by title only (if approved above) At the June 18, 2019 Council Meeting: 5) Adopt Resolution No. 2019-27. 6) Read Ordinance No. 2019 -17 by title only for the final time 7) City Clerk reads Ordinance No.2019-17 by title only (if approved above) 8) Adopt Ordinance No 2019-17 |
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| F. | Consideration and Adoption of Resolution No. 2019-28 and Ordinance No. 2019-19: A resolution and ordinance amending the Flagstaff City Code, Title 8, Streets and Public Ways and Title 9, Traffic, Chapter 9-05, Bicycles. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
At the June 4, 2019 Council Meeting:
1) Read Resolution No. 2019-28 by title only 2) Read Ordinance No. 2019-19 by title only for the first time 3) City Clerk reads Ordinance No. 2019-19 by title only (if approved above) At the June 18, 2019 Council Meeting: 1) Adopt Resolution No. 2019-28 2) Read Ordinance No. 2019-19 by title only for the final time 3) City Clerk reads Ordinance No. 2019-19 by title only (if approved above) 4) Adopt Ordinance No. 2019-19 |
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| 15. | DISCUSSION ITEMS | ||||||||
| A. | Discussion and Direction: Possible Committees for the November 2020 General Election | ||||||||
| 16. | COUNCIL LIAISON REPORTS
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| 17. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Future Agenda Item Request (F.A.I.R.): A request by Mayor Evans to place on a future agenda a discussion about a cell phone tower ordinance to require that the coverage map provided in the application be done by an independent third party. | ||||||||
| B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about the creation of a City Veterans’ Liaison Coordinator position. | ||||||||
| 18. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
| 19. | ADJOURNMENT | ||||||||
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