FINAL AGENDA
4:30 P.M. MEETING
Individual Items on the 4:30 p.m. meeting agenda may be postponed to the 6:00 p.m. meeting.
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| 1. | CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). |
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| 2. | ROLL CALL
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| 3. | PLEDGE OF ALLEGIANCE AND MISSION STATEMENT
MISSION STATEMENT The mission of the City of Flagstaff is to protect and enhance the quality of life for all. |
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| 4. | APPROVAL OF MINUTES FROM PREVIOUS MEETINGS | ||||||||
| A. | Consideration and Approval of Minutes: City Council Work Session of February 26, 2018; Regular Meeting of July 3, 2018; Special Meeting of August 7, 2018; Special Meeting (Executive Session) of September 4, 2018; Special Meeting (Executive Session) of September 11, 2018; and Special Meeting (Executive Session) of September 25, 2018. | ||||||||
| 5. | PUBLIC PARTICIPATION Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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| 6. | LIQUOR LICENSE PUBLIC HEARINGS | ||||||||
| A. | Consideration and Action on Liquor License Application: Jarunee Krathinthong, "Go Sushi", 1411 S. Milton Rd., Series 12 (restaurant), New License. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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| B. | Consideration and Action on Liquor License Application: Cory Farley, "Lone Spur Cafe", 1300 S. Milton Rd. Suite 101-105, Series 12 (restaurant) New License. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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| C. | Consideration and Action on Liquor License Application: Paul Moir, "Proper Meats & Provisions", 110 E. Route 66, Series 12 (restaurant) New License, and Series 7 (beer and wine bar) Location Transfer. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Open the public hearing.
Receive citizen input. Close the public hearing. The City Council has the option to: (1) Forward the application to the State with a recommendation for approval; (2) Forward the application to the State with a recommendation for denial based on information from staff, the testimony received at the public hearing and/or other factors. |
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| 7. | CONSENT ITEMS
All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. |
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| A. | Consideration and Approval of Contract: Facility On-Call Professional Construction & Maintenance Services for General Contracting, Electrical, Flooring, HVAC Controls, HVAC Mechanical, Painting, Roofing and Snow Removal | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1. Approve the twenty-five (25) On-Call Facilities Construction & Maintenance Service Contracts to the following firms:
2. Authorize the City Manager to execute the necessary documents
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| B. | Consideration and Approval of Contract: Utilizing a cooperative purchase contract with the State of Arizona to purchase two (2) Chevrolet Silverado 3/4-ton 4x4 cab/chassis with utility bodies from Courtesy Chevrolet and Drake Equipment. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| C. | Consideration and Approval of Cooperative Contract: Approval of a lease-purchase option/buyback of a Caterpillar 826K Landfill Compactor and the lease-to-own of accompanying software and equipment through a Cooperative Purchase Contract between the City of Tucson, Arizona and Caterpillar, Inc. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| D. | Consideration and Approval of Contract: On-Call Professional Water, Wastewater, and Energy Engineering Consulting Services. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1. Approve the eleven (11) On-Call Engineering Consulting Service Contracts for Water Treatment, Wastewater Treatment and Energy Efficiency to the following firms;
2. Authorize the City Manager to execute the necessary documents |
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| 8. | ROUTINE ITEMS | ||||||||
| A. | Consideration and Approval of Cooperative Contract: Approve the purchase of three (3) new trailer mounted Caterpillar C13 350KW generator sets from Empire Power Systems under a cooperative purchase agreement with Caterpillar Inc. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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| B. | Consideration of Ratifying the Grant Agreement: Ratify the Grant Agreement between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration to acquire an Aircraft Rescue & Fire Fighting Vehicle and Ancillary Equipment. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
Ratify the Grant Agreement with Federal Aviation Administration (FAA) in the amount $850,000 to acquire an Aircraft Rescue & Fire Fighting Vehicle (ARFF) and Ancillary Equipment.
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| C. | Consideration and Approval of Purchase: From Rosenbauer Minnesota, LLC of an Aircraft Rescue and Fire Fighting Vehicle for the City of Flagstaff Airport. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
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RECESS
6:00 P.M. MEETING RECONVENE |
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NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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| 9. | ROLL CALL
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| 10. | PLEDGE OF ALLEGIANCE | ||||||||
| 11. | PUBLIC PARTICIPATION | ||||||||
| 12. | CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA |
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| 13. | REGULAR AGENDA | ||||||||
| A. |
Discussion and direction regarding potential Intergovernmental Agreement: Discussion and direction to staff regarding a possible Intergovernmental Agreement (IGA) between the City of Flagstaff and Coconino County related to proposals to provide animal shelter services. |
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| STAFF RECOMMENDED ACTION: | |||||||||
Discussion.
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| C. | Consideration and Adoption of Resolution No. 2018-45: A resolution of the City Council of the City of Flagstaff, Arizona declaring the second Monday of October as Indigenous Peoples' Day in the City of Flagstaff. | ||||||||
| STAFF RECOMMENDED ACTION: | |||||||||
1) Read Resolution No. 2018-45 by title only
2) City Clerk reads Resolution No. 2018-45 by title only (if approved above) 3) Adopt Resolution No. 2018-45 |
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| 14. | COUNCIL LIAISON REPORTS | ||||||||
| 15. | FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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| A. | Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about policy related to the life of the landfill and the organic waste that goes there. | ||||||||
| B. | Future Agenda Item Request (F.A.I.R.): A request by Councilmember McCarthy to place on a future agenda a discussion about Thunder Over Flagstaff and the appropriateness of the event. | ||||||||
| 16. | INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS | ||||||||
| 17. | ADJOURNMENT | ||||||||
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