Printed Agenda

1.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

2.

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

3.

PLEDGE OF ALLEGIANCE AND MISSION STATEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

4.

APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

5.

PUBLIC PARTICIPATION

Public Participation enables the public to address the Council about an item that is not on the agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. If you wish to address the Council at tonight's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Public Participation. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

6.

PROCLAMATIONS AND RECOGNITIONS

7.

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

A.

Consideration of Appointments: Northern Arizona Intergovernmental Public Transportation Authority (NAIPTA) Transit Advisory Committee (TAC) Citizen Representative and Alternate Member Appointments.

STAFF RECOMMENDED ACTION:

Make two appointments to terms expiring October 2021.

B.

Consideration of Appointments: Sustainability Commission.

STAFF RECOMMENDED ACTION:

Make one appointment to a term expiring October 2021.

8.

CONSENT ITEMS

All matters under Consent Agenda are considered by the City Council to be routine and will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

A.

Consideration and Approval of Grant Agreement: Wildland Fire Hazard Fuels (WFHF) 15-212 grant award - Greater Flagstaff Fuels Reduction Project (2015 Additional Funding).

STAFF RECOMMENDED ACTION:

Approve the Greater Flagstaff Fuels Reduction Project (2015 Additional) Wildland Fire Hazardous Fuels (WFHF) 2015-212 grant award from AZ Dept of Forestry and Fire Management.

B.

Consideration and Approval of Grant Agreement: Wildland Fire Hazardous Fuels (WFHF) 18-203 grant award - Greater Flagstaff Fuels Reduction Project.

STAFF RECOMMENDED ACTION:

Approve the Greater Flagstaff Fuels Reduction Project Wildland Fire Hazardous Fuels (WFHF) 18-203 grant award from AZ Dept of Forestry and Fire Management.

C.

Consideration and Approval of License Agreement:
This Agreement is between the City of Flagstaff and the Flagstaff Youth Hockey Association (FYHA). The Agreement outlines the responsibilities for both parties including the rental of ice time from the City of Flagstaff Jay Lively Activity Center.

STAFF RECOMMENDED ACTION:

Approve the license agreement between the City of Flagstaff and the Flagstaff Youth Hockey Assocation with anticipated revenue of approximately $69,000.

D.

Consideration and Approval of Grant Award: FY18 Cooperating Technical Partners Grant Agreement.

STAFF RECOMMENDED ACTION:

Approve the FEMA FY18 Cooperating Technical Partners Grant Agreement in the amount of $200,000 for the Rio de Flag Hydrology Study.

E.

Consideration and Approval of Contract: Custodial Services

STAFF RECOMMENDED ACTION:

1) Approve three (3) Custodial Service Contracts to the following firms:

- Accurate Building Maintenance, LLC [Six (6) facilities]
- Flagship Facility Services, Inc. [Eight (8) facilities]
- Pinnacle Building Service [Four (4) facilities]

2) Provide the Purchasing Director the authority to add or delete facilities and/or services as necessary during the term of the agreement.

3) Authorize the City Manager to execute the necessary documents

9.

ROUTINE ITEMS

A.

Adjustment of Boundary between the United States Forest Service (USFS) and National Park Service (NPS).

STAFF RECOMMENDED ACTION:

Approval to complete a letter of support for the boundary adjustment of 97.71 acres from the United States Forest Service (USFS) Coconino National Forest to the National Park Service (NPS) Sunset Crater Volcano National Monument.

RECESS

6:00 P.M.

RECONVENE

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

10.

ROLL CALL

NOTE: One or more Councilmembers may be in attendance telephonically or by other technological means.

MAYOR EVANS
VICE MAYOR WHELAN
COUNCILMEMBER BAROTZ
COUNCILMEMBER MCCARTHY

COUNCILMEMBER ODEGAARD
COUNCILMEMBER OVERTON
COUNCILMEMBER PUTZOVA

11.

PLEDGE OF ALLEGIANCE

12.

PUBLIC PARTICIPATION

13.

CARRY OVER ITEMS FROM THE 4:30 P.M. AGENDA

14.

PUBLIC HEARING ITEMS

A.

Consideration and Adoption of Resolution No. 2018-50: A resolution of the City Council of the City of Flagstaff, Arizona amending the Flagstaff Regional Plan 2030 by amending the Future Growth Illustration (Maps 21 and 22) and the Road Network Illustration (Map 25) to make the land use and road network designations consistent with the McMillan Mesa Natural Area to clarify the extent of surrounding land uses on City property, to correct mapping errors, and establishing an effective date.

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2018-50 by title only
2) City Clerk reads Resolution No. 2018-50 by title only (if approved above)
3) Adopt Resolution No. 2018-50

15.

REGULAR AGENDA

A.

Consideration and Adoption of Ordinance No. 2018-35: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations related to General Definitions and Residency Requirements and by adding Use of City Vehicles; providing for repeal of conflicting ordinances; severability; and establishing an effective date (Addendum 14 to Employee Handbook)

STAFF RECOMMENDED ACTION:

At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-35 by title only for the first time
2) City Clerk reads Ordinance No. 2018-35 by title only (if approved above)
At the November 6, 2018 Council Meeting:
3) Read Ordinance No. 2018-35 by title only for the final time
4) City Clerk reads Ordinance No. 2018-35 by title only (if approved above)
5) Adopt Ordinance No. 2018-35

B.

Consideration and Adoption of Ordinance No. 2018-36: An ordinance amending the Employee Handbook of Regulations Employment Categories and Employee Advisory Committee; providing for penalties; repeal of conflicting ordinances; severability; and establishing an effective date. (Addendum 15, relating to FMPO Executive Director)

STAFF RECOMMENDED ACTION:

At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-36 by title only for the first time
2) City Clerk reads Ordinance No. 2018-36 by title only (if approved above)
At the November 6, 2018 Council Meeting:
3) Read Ordinance No. 2018-36 by title only for the final time
4) City Clerk reads Ordinance No. 2018-36 by title only (if approved above)
5) Adopt Ordinance 2018-36

C.

Consideration and Adoption of Resolution No. 2018-47: A resolution approving an Intergovernmental Agreement between the City of Flagstaff and Coconino County for Animal Shelter Services.

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2018-47 by title only
2) City Clerk reads Resolution No. 2018-47 by title only (if approved above)
3) Adopt Resolution No. 2018-47

D.

Consideration and Adoption of Resolution No. 2018-49: A resolution of the City Council of the City of Flagstaff, Arizona amending the Procurement Code Manual, Article 25, Change Orders, Sections 25.1 Change Order Process, Section 25.2 Change Order Conditions, and Section 25.3 Change Order Membership and establishing an effective date.

STAFF RECOMMENDED ACTION:

1) Read Resolution No. 2018-49 by title only
2) City Clerk reads Resolution No. 2018-49 by title only (if approved above)
3) Adopt Resolution No. 2018-49

E.

Consideration and Adoption of Ordinance No. 2018-20: A(n) ordinance amending Section 5-01-001-0001 of the Flagstaff City Code regarding fire protection services in County islands and other selected unincorporated property.

STAFF RECOMMENDED ACTION:

At the October 16, 2018 Council Meeting:
1) Read Ordinance No. 2018-20 by title only for the first time
2) City Clerk reads Ordinance No. 2018-20 by title only (if approved above)
At the November 6, 2018 Council Meeting:
3) Read Ordinance No. 2018-20 by title only for the final time
4) City Clerk reads Ordinance No. 2018-20 by title only (if approved above)
5) Adopt Ordinance No. 2018-20

F.

Consideration and Possible Action: Cancel the 6:00 p.m. portion of the November 6, 2018 Regular Meeting and the Regular Meeting of January 1, 2019.

16.

COUNCIL LIAISON REPORTS

17.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by two members of the Council, an item will be moved to a regularly-scheduled Council meeting.

A.

Future Agenda Item Request (F.A.I.R.): A Citizens' Petition requesting Council consideration of free parking on first Friday of each month.

B.

Future Agenda Item Request (F.A.I.R.): A request by Councilmember Odegaard to place on a future agenda a discussion about bringing back the Youth Commission in some form.

C.

Future Agenda Item Request (F.A.I.R.): A request by Vice Mayor Whelan to place on a future agenda a discussion about reestablishing the conversation about Thorpe Park with regards to future use as a park, affordable housing, and the community building.

18.

INFORMATIONAL ITEMS AND REPORTS FROM COUNCIL AND STAFF, FUTURE AGENDA ITEM REQUESTS

19.

ADJOURNMENT